03 - May 8, 2023 Terrace Lodge Redevelopment Steering Committee Meeting Agenda Package
TERRACE LODGE REDEVELOPMENT STEERING COMMITTEE
MINUTES
March 14, 2023, 3:15 p.m.
Terrace Lodge
49462 Talbot St E, Aylmer, ON N5H 3A5
Members Present: Warden Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Staff Present: Julie Gonyou, Chief Administrative Officer/Clerk
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
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1. CALL TO ORDER
The meeting was called to order at 3:29 p.m. with Warden Ketchabaw in the
chair.
2. APPROVAL OF AGENDA
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the agenda for the March 14, 2023 meeting of the Terrace
Lodge Redevelopment Steering Committee be approved as presented.
Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT the minutes of the meeting held on February 28, 2023 be
adopted.
Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
5. DELEGATIONS
None.
6. REPORTS/BRIEFINGS
None.
7. OTHER BUSINESS
The Chief Administrative Officer noted that the previous term of the Committee
delegated authority to staff to approve any project changes orders up to a limit of
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$25,000 and sought Committee direction as to whether the Committee wished to
adjust the threshold or keep it the same. The Committee consented to
maintaining the threshold at $25,000 and requested that regular updates on
required project change orders be provided to the Committee.
The Chief Administrative Officer also noted that an additional change order in the
amount of $28,000 may be required in order to accommodate the installation of a
paging system prior to resident occupancy. Staff will gather more information that
includes the potential impact to the current construction and provide a follow-up
report to the Committee at a future meeting.
8. CORRESPONDENCE
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
In-Camera Item #1: Contract Negotiations (verbal)
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Motion Carried.
9.1 General Manager of Engineering, Planning & Enterprise/Deputy CAO
- Contract Negotiations (verbal)
10. MOTION TO RISE AND REPORT
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT we do now rise and report.
Motion Carried.
In-Camera Item #1: Contract Negotiations
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the report from the Chief Administrative Officer be received
for information.
Motion Carried.
11. DATE OF NEXT MEETING
The next meeting will be held on Tuesday, March 28, 2023 at a time to be
determined.
12. ADJOURNMENT
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT we do now adjourn at 4:10 p.m. to meet again on March 28,
2023.
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Julie Gonyou, Warden Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.
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