02 - April 24, 2023 Terrace Lodge Redevelopment Fundraising Committee Agenda
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
MINUTES
March 20, 2023, 7:00 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Councillor Dominique Giguère
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
Jamie Chapman, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jim Jenkins, Community Member
Wendy Carmichael, Community Member
Members Absent: Kay Haines, Terrace Lodge Auxiliary Representative
Staff Present: Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Ashley Temple, Terrace Lodge Administrator
Tanya Noble, Manager of Program and Therapy Services
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
_____________________________________________________________________
1. CALL TO ORDER
The meeting was called to order at 7:12 p.m. by the Manager of Administrative
Services/Deputy Clerk.
2. ELECTION OF CHAIR
The Manager of Administrative Services/Deputy Clerk opened the floor for
nominations for the position of Chair of the Terrace Lodge Redevelopment
Fundraising Committee.
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT Councillor Dominique Giguère be elected to the position of
Chair of the Terrace Lodge Redevelopment Fundraising Committee.
Motion Carried.
3. ELECTION OF TREASURER
The Manager of Administrative Services/Deputy Clerk opened the floor for
nominations for the position of Treasurer of the Terrace Lodge Redevelopment
Fundraising Committee.
Moved by: Councillor Giguère
Seconded by: Amarilis Drouillard
RESOLVED THAT Sarah Leitch be appointed to the position of Treasurer of the
Terrace Lodge Redevelopment Fundraising Committee.
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Motion Carried.
4. APPROVAL OF THE AGENDA
Moved by: Amarilis Drouillard
Seconded by: Jamie Chapman
RESOLVED THAT the agenda for the March 20, 2023 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as presented.
Motion Carried.
5. ADOPTION OF MINUTES
Moved by: Jamie Chapman
Seconded by: Wendy Carmichael
RESOLVED THAT the minutes of the meeting held on October 3, 2022 be
adopted.
6. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
7. DELEGATIONS
None.
8. REPORTS/BRIEFINGS
8.1 Terms of Reference Review
The Committee reviewed the Terms of Reference for the Terrace Lodge
Redevelopment Fundraising Committee.
8.2 Donation Update - Director of Financial Services (attached)
The Terrace Lodge Redevelopment Fundraising Committee received a
report from the Director of Financial Services/Treasurer detailing the total
amount of funds raised since the last report to the Committee.
8.3 Considerations for the 2022 Annual Report
The Committee reviewed the 2021 fundraising report and consented to
utilizing the same format for the 2022 report. The report for 2022 will be
updated with a list of funded items and photos and will be presented to the
Committee at a future meeting.
8.4 Purchasing of Items - Update
The Chair informed the Committee that staff are beginning to purchase
items with funds raised from the campaign, and asked the Committee
what its expectations are in regards to reporting on the items that are
being purchased. The Committee consented to updating their spreadsheet
to show items required, items that have been funded, and items that have
been purchased. The Committee also discussed taking photos of
residents with the items that have been purchased in order to show
transparency, and to encourage donations. Once the campaign closes,
communications and updates will be provided to the community regarding
how funds are being spent.
9. FUNDRAISING STRATEGIES
9.1 Inventory of Promotional Materials and Updates / Printing Needs
The Committee discussed the current promotional items that are available
and whether any items are required to be reprinted (i.e. brochure,
colouring kit, bookmarks, magnets, thank you cards). The Chair noted that
the brochure is now outdated in terms of the Committee members listed
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on the brochure. The Committee discussed stapling their contact
information to the brochure, or adding the new Committee member
contact information to the brochure by using a sticker. The Chair will
confirm with the previous Committee members to ensure that they consent
to redirecting calls to new members. The Chair will ensure that all
members receiving electronic copies of the documents.
9.2 Summary of Strategies Used or Considered To-Date: Lessons
Learned
The Chair asked Committee members for ideas and feedback regarding
previous strategies that were used or considered to date.
J. Chapman commented on the success of the Warden's Gala, and that
the fair booth provided a lot of campaign exposure. The campaign
received a substantial donation from the Elgin-St. Thomas Community
Foundation, as well as the Aylmer Community Foundation.
W. Carmichael noted that it was enjoyable to participate in the fairs in the
summer, and inquired as to whether the Committee has a booth in the St.
Thomas Home Show. The Chair confirmed that we do not have plans for a
booth at the show. W. Carmichael mentioned that a murder mystery might
be a good idea for a fundraiser. She is participating in a Murder Mystery
for another fundraiser, and will report back to the Committee on the
success of the event.
The Committee agreed that the exposure of attending the fairs and events
is valuable, and the Chair noted that the Committee could consider
streamlining the process. Staff will get a list of 2023 events from the
Tourism staff for review at the next Committee meeting.
9.3 Preliminary Ideas for 2023
J. Chapman recommended that the Committee consider attending the
Educational Animal Display open house in May in Aylmer. J. Chapman will
connect with the organizers to discuss.
The Chair noted that there were intentions of partnering with local
businesses for point of sale donations, but . The consultants have
prepared templated letters that can be sent to potential businesses.
W. Carmichael suggested considering Chase the Ace (a lottery game that
can be profitable). The Chair noted that we may not qualify for a lottery
licence, however staff will investigate and report back to the Committee.
J. Chapman suggested approaching local radio stations for a donation of
advertising space. A. Drouillard will connect with 98.1 and Councillor
Giguère will follow up with De Brigj in Aylmer.
The Chair informed the Committee that the Springfield Swans offered to
partner with us on their annual Beef Dinner in support of the campaign.
The dinner will be held on April 29, 2023, and will be held in conjunction
with an online auction. Volunteers may be required that evening to help
hand out dinners and set up signage promoting the campaign. The Chair
asked the Committee to commit to selling ten (10) tickets each. All
proceeds from the dinner and the auction will go directly to the Comforts of
Home campaign.
The Chair reminded the Committee that phone calls and one-on-one
conversations are still a very strong strategy.
10. OTHER BUSINESS
None.
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11.CORRESPONDENCE
None.
12. CLOSED MEETING ITEMS
Moved by: Jamie Chapman
Seconded by: Sarah Leitch
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Motion Carried.
12.1 Donor Outreach Update
13. MOTION TO RISE AND REPORT
Moved by: Amarilis Drouillard
Seconded by: Sarah Leitch
RESOLVED THAT we do now rise and report; and
THAT the confidential report from Councillor Giguère be received.
Motion Carried.
14. DATE OF NEXT MEETING
The next meeting will be held on Monday, April 24, 2023 at 4:30 p.m.; location to
be confirmed.
15. ADJOURNMENT
Moved by: Jamie Chapman
Seconded by: Sarah Leitch
RESOLVED THAT we do now adjourn at 8:23 p.m. to meet again on April 24,
2023 at 4:30 p.m.
Motion Carried.
Julie Gonyou, Dominque Giguère,
Chief Administrative Officer/Clerk Chair
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REPORT TO TERRACE LODGE
FUNDRAISING COMMITTEE
FROM: Jennifer Ford, Director of Financial Services/Treasurer
DATE: March 20, 2023
SUBJECT: Fundraising Financial Update
RECOMMENDATION:
THAT the March 20, 2023 report titled, Fundraising Financial Update, submitted by the Director of
Financial Services/Treasurer, be received and filed for the CommitteeÓs information.
INTRODUCTION/DISCUSSION/FINANCIAL IMPLICATIONS:
The Committee last received an updated report from the Director of Financial Services/Treasurer that
included Donations and Campaign costs up to Sept 30, 2022. At that time, the total funds raised after
expenses was $292,453. As of March 19, 2023, the amount of funds raised after expenses totals
$334,757. The overall fundraising total has increased by $42,304 since the last report.
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Supplemental Reporting Î Long Term Plan Update
The March financials indicate that 69% of the in-year target for 2022 was reached by year end and that the overall campaign target that
has been reached sits at 54% as we begin 2023.
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ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin Growing Elgin Investing in Elgin
Ensuring alignment of Planning for and Ensuring we have the necessary
current programs and facilitating commercial, tools, resources, and
services with community industrial, residential, and infrastructure to deliver programs
need. agricultural growth. and services now and in the
future.
Exploring different Fostering a healthy
Delivering mandated programs
ways of addressing environment.
community need. and services efficiently and
effectively.
Enhancing quality of
Engaging with our
place.
community and other
stakeholders.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
The above financial report is provided as an update on the actuals received for the TL fundraising
campaign only. Staff will include additional information related to Capital spend within the TL
fundraising campaign at a later meeting.
CONCLUSION:
The report presented is submitted to the Committee for their information, review and comment.
All of which is Respectfully Submitted
Approved for Submission
Jennifer Ford
Julie Gonyou
Director of Financial Services/
Chief Administrative Officer
Treasurer
2023 Key Events for Tour Guide
DateName of EventTimeLocationDescriptionWebsite
Crafts and activities with a cycling theme for all ages;
Elgin County Heritage Centre
February 201pm-4pmelgincounty.ca/museum
Family Day at the Museum see Ðhigh wheelsÑ and ÐsafetiesÑ in the new cycling
450 Sunset Drive
exhibit.
Enjoy wagon rides throughout the Springwater
Forest. Tour the old-fashioned sugar shanty for
Springwater Conservation Areademonstrations on maple syrup production. Maple
March 11-19thSpringwater Maple Syrup Festivalcatfishcreek.ca
8079 Springwater Road, Aylmer products are available for sale. Dine at our pancake
house which is operated by local community
organizations.
Kettle Creek Golf and Country Club, Port Spring Fever is a one-day event created to showcase
www.ywcaste.ca
Apr-22Annual Port Stanley Spring Fashion Show9am
Stanleythe village and the wonderful shopping boutiques.
Commemorates Wallacetown native Ellis Sifton,
Elgin County Heritage Centre
posthumously awarded a Victoria Cross for his
08-Apr11th Annual Vimy Lecture2pmelgincounty.ca/museum
450 Sunset Driveactions at Vimy Ridge which is on display during the
lecture
Sample libations from local Ontario brewers &
distillers. Explore our artisan marketplace! The worlds
Elgin County Railway Museum
08-JulBeer-lesque & Carnivale11am - 4 pm & 5pm - 10 pmof Steampunk & Sideshow blend together to create a beerlesque.ca
225 Wellington St, St. Thomas
tantalizing extravaganza of vendors, exhibitors & live
entertainment!
BBQ/Food options, vendors, lotteries, silent auction &
Vienna Memorial Park
03-JunVienna EdisonFest 9am - 7pmfree draws. Kid games, air bouncers, contests, music bayham.on.ca
6226 Plank Road, Vienna
& much more!
The Port Stanley Artists' Guild presents their Show
Association of Port Stanley Artists - Show Royal Canadian Legionand Sale of fine arts in a variety of mediums.
13-May10am-7pm
& Sale310 George Street, Port StanleyAdmission and parking is free. Please enter at side
door of Legion. portstanleyartists.com
The Port Stanley Artists' Guild presents their Annual
Port Stanley Artists' Guild - Annual Show & Royal Canadian LegionShow and Sale of fine arts in a variety of mediums.
June 8-10portstanleyartguild.com
Sale310 George Street, Port StanleyAdmission and parking is free. Please enter at side
door of Legion.
Come see Canada's Premiere Truck Show, including
Springwater Conservation Area
June 9-11Van Fest10am - 4pmcatfishcreek.ca
custom vans, pick-ups, and 4x4's. Show and Shine is
8079 Springwater Road, Aylmer
Saturday 10am - 4pm.
Contact It's fun, it's loud and it's exciting! Come for the pull,
Shedden Keystone Complex
Father's Day WeekendShedden Truck & Tractor Pullinfo@sheddentruckandtractorpull.com for stay for the party! Visit sheddentruckandtractorpull.com
35921 Talbot Line, Shedden
more detailssheddentruckandtractorpull.com for more details.
Community yard sales Saturday, vendors, food
Shedden Keystone Complextrucks, groups and businesses display and sell at
June 10 & 11Rosy Rhubarb Festivalrosyrhubarbfestival.com
35921 Talbot Line, SheddenComplex grounds. Entertainment for all ages, classic
car show Sunday.
Springfield Family Fun Day provides a day of fun
June 17thSpringfield Family Fun DayMalahide Community Place
activities for the entire family
Backus Page House
June 17th & 18thMilitary From The Talbot Settlement10am - 4pmbackuspagehouse.ca
200+ years of Canadian history all in one location.
29424 Lakeview Line, Wallacetown
The Kettle Creek Environmental Trust is serving up
June 17thKettle Creek Food Truck Festival11am-7pmDan Patterson Conservation Areasome real must-eats. Enjoy great food trucks, live kettlecreektrust.com
music, lawn games & more! Admission is free.
Over 70 vendors, live music by Leave Those Kids
June 17thDutton Night Market4-9pm1 Scotland Street Dutton.Facebook: Dutton Night Market
Alone, Tasting Lounge and more
Do you love noise? Join us for this annual event! Mini
Aylmer Fair Grounds
June 30 & July 1Aylmer Annual Truck & Tractor Pullrods, superstock, super street, local dump trucks, aylmerfair.ca
139 Pine St E, Aylmer
and local pick-ups
Enjoy music, games, face painting, cake, and
June 30thCanada Day Celebrations & FireworksFireworks at DuskFingal Ball Parksouthwold.ca
fireworks!
Each day, a courageous person will compete for the
title of Bee Beard Champion of the year! Using live
www.clovermead.com
honeybees with real stingers, they adorn their faces
July 8, 15, & 22Bee Beard ChallengeClovermead Adventure Farm
with crawling bees to get the best bee beard. Limited
tickets are available for this event, so bee sure to pre-
Parade followed by Flag raising, dignitary greetings,
Canada Day Celebrations & Parade in Port Parade at 11:30am
music, food & refreshments. Children's activities at
01-JulPort Burwellbayham.on.ca
BurwellSee website for more detailsthe Museum & Lighthouse. Free parking at the
beach.
A free event for families and children, with prizes for
Port Glasgow Yacht Club & Marinaall and trophies for catching fish in various
July 8The Kiwanis Club of Rodney Fishing Derby10am-1pmFacebook: Kiwanis Club of Rodney
8536 Haven's Lake Rd, Rodney
categories: Ages 3-6, 7-10, 11-14. Free lunch with
re
gistration.
VisitDowntownSt.Thomastoview1,000'sofclassiccars
andtakeafreerideontheL&PSTrain.Greatmusicand
July 8Nostalgia Nights Car Show3-9pmDowntown St.Thomasnostalgianights.ca
foodmakesthisaperfectfamilyevent.
Come out and see Ontario Dock Dogs in action,
Agility Dogs running their courses, and even take the
Springwater Conservation Area
July 22Pawsitively Elgin Dog Festival10am-5pmopportunity to give your dog the chance to try all the pawsitivelyelgin.com
8079 Springwater Road, Aylmer
events that are coming. Food, Prizes, Draws,
Entertainment, Family activities to last the day.
Bayham Beachfest, connecting people and
community. Enjoy a fun filled Civic Holiday weekend
August 5 & 6 Bayham BeachfestVillage of Port Burwell bayhambeachfest.com
in beautiful Port Burwell. Something for everyone
includin
g a fantastic fireworks display.
Presenting Holi Festivals of colour- Colours On The
05-Dec
August 5thColours On The Beach
Port Stanley Main BeachBeach! A celebration of culture with music, dancing,
and food.
Events, exhibitors, art show, boat parade, and more!
August 4-7CALIPSO FestivalVillage of Port Stanley
Explore all that Port Stanley has to offer.
A fun-filled annual community gathering, with
August 8Toonie Tuesday5-8pmFurnival Rd, RodneyFacebook: Kiwanis Club of Rodney
entertainment, $2 hot dogs, $2 pop and chips, $2 ice
cream. Free books for all children.
The Elgin Historical Show is always the second full
Dan Patteson Conservation Area
August 11-13Elgin Historical Show weekend in August. An antique show to demonstrate kettlecreekconservation.on.ca
Highbury Ave
how farming was done during the pioneer days.
Something for everyone! Cattle show, homecrafts,
Aylmer Fair Grounds
August 11-13Aylmer Fairmidway, food, demo derby, 4H exhibits, and lots of aylmerfair.ca
139 Pine St E, Aylmer
local vendors.
Elgin County Pride is a week-long celebration for the
August 7-13Elgin County Pride 2023Various locations in Elgin-St.Thomasrainbowoptimistclub.com
LGBT2Q+ communities, their families and the Elgin
County community. Equity is for all.
50, 100 and 160 km routes throughout Elgin CountyÓs
quiet roads and beautiful scenery. Fully supported
Start/Finish at East Elgin Community
August 193 Port Tour Bicycle Rideride includes lunch at Port Bruce and a t-shirt. Best threeporttour.com
Complex
ride in Southwestern Ontario. Start and finish at East
Elgin Community Complex in Aylmer.
Fire Hall breakfast, silent auction, food & craft
Straffordville Community Centre
vendors, face painting, free kids activities, petting
26-AugStraffordville Watermelon Festbayham.on.ca
56169 Heritage Linezoo, music, midway rides & MORE! Family movie at
dark.
Fair food, tug of war, demolition derby, cattle and
August 26 and 27Shedden FairKeystone Complex, Sheddenhorse shows, poultry display, craft exhibits, baby sheddenfair.com
show and much more!
A fun-filled annual community gathering with
August 29Toonie Tuesday5-8pmFurnival Rd, Rodneyentertainment, $2 hot dogs, $2 pop and chips, $2 ice Facebook: Kiwanis Club of Rodney
cream. Free books for all children.
Antiqueandvintagetractors,farmequipment,
Backus Page House
September 2 & 319th Annual Heritage Farm Showbackuspagehouse.ca
29424 Lakeview Line, Wallacetown agriculturaldisplaysandactivities,music,food,andmore.
FlyingFurballswillbeeshowingofftheirskillsat
Clovermead!AlongwithDogAgilityShows,Clovermead
Clovermead Adventure Farm
www.clovermead.com
September 9thDog Agility Show at Clovermead3 Shows throughout the Day alsohasover50attractionsontheAdventureFarm,so
11302 Imperial Road, Aylmer
youandyourfamilycanburnenergyinahealthyand
naturallyinteractiveway!
A two-day festival for women on the rise. She Rises
www.sherises.ca
September 9 & 10She Rises8059 Springwater Rd, Aylmer, ON N5H 2R4is the culmination of dedicated years of collaboration
in the community all working within the healing arts.
The Fair includes a tractor pull, parade, sheep show,
Rodney Recreation Centre
September 15-17Rodney Fairrodneyfair.ca
miniature horse & cattle show, demo derby & lots of
135 Queens St, Rodney
entertainment.
Come on out for three days of fun at the Wallacetown
Wallacetown FairgroundsFair! There will be: vendors, demolition derby, Junior
Ambassador Competition, car & antique show, dairy
September 28-30Wallacetown Fair24 Argyle Street
Wallacetown, ON N0L 2M0exhibit, face painting, balloon artists, talent show,
tractor pull, freestyle motor-cross & much more!
Celebrate the wonderful world of pumpkins this fall!
Enjoy a wagon ride, visit the farm animals, get lost in
Saturdays in September & October Clovermead Adventure Farmthe corn maze, go pumpkin picking, and enjoy the fall
Clovermead Pumpkin Festival9am - 5pmclovermead.com
(starting Sept 16)11302 Imperial Road, Aylmerdecorations and family photo spots. Bee sure not to
miss the Pumpkin Cannon Show and Candy
Cannon Show!
Natural heritage is on display at select parks, trails
Various Locations
22OctDoorsOpenDuttonDunwich
and conservation areas from 10am-4pm
FlyingFurballswillbeeshowingofftheirskillsat
Clovermead!AlongwithDogAgilityShows,Clovermead
Clovermead Adventure Farm
October 28Dog Agility Show at Clovermead3 Shows throughout the Day alsohasover50attractionsontheAdventureFarm,so www.clovermead.com
11302 Imperial Road, Aylmer
youandyourfamilycanburnenergyinahealthyand
naturallyinteractiveway!
Celebrate the Christmas season with photos with
Sat 9am - 5pmCanadale Nurseries Ltd
Weekends in NovemberCanadale Christmas Open HouseSanta, festive make & take workshops, kids crafts, canadale.com
Sun 9am - 4pm269 Sunset Drive, St. Thomas
local vendors, charity raffle and so much more!
Enjoy shopping at unique, small businesses in West
Nov 17-19Country Holiday TourRodney, West Lorne, Dutton & Wallacetownwestelgin.net
Elgin County and Chatham-Kent
Downtown Rodney will be transformed into a fun
outdoor holiday shopping event for the whole family!
18-NovRodney Night Market
Vendors, food trucks, storytime and more.
facebook.com/kiwanisclubofrodney
Indoor and Outdoor local vendors, Free Admission to
December 2ndRural Roots Christmas Market9-2pmDutton Dunwich Community Centre public with donation of non perishable item. 50/50 facebook page - "Rural Roots Public Market"
draw, non-profit displays and more!
Stroll through the candlelit paths at Springwater
Forest and let the sound of seasonal music under the
Springwater Conservation Area
December 2ndChristmas Spirit Walk6pm - 8pmstars put you in the Christmas spirit. Enjoy the story catfishcreek.ca
8079 Springwater Road, Aylmer
of the Grinch and Hoppy the Magician. Enjoy hot
chocolate and cookies and meet Santa.
Backus Page HouseAn historic multi course dinner served in the front
December 2 & 3Christmas Dinner in the Museumbackuspagehouse.ca
29424 Lakeview Line, Wallacetownrooms of the museum.