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11 - May 4, 2023 County Council Special Meeting MinutesPfc9m5f�Iur ELGIN COUNTY COUNCIL SPECIAL MEETING MINUTES May 4, 2023, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Members Absent: Councillor Richard Leatham Staff Present: Amy Thomson, Director of Human Resources Nicholas Loeb, Director of Legal Services Jenna Fentie, Manager of Administrative Services/Deputy Clerk Stefanie Heide, Legislative Services Coordinator 1. CALL TO ORDER The meeting was called to order at 9:45 a.m. with Warden Ketchabaw in the chair. 2. ADOPTION OF MINUTES - none. filC7T-3 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT we do now move into Committee of the Whole. Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF None. 7. COUNCIL CORRESPONDENCE Wel"1-0 8. OTHER BUSINESS 0 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - HR Update (verbal) (b) personal matters about an identifiable individual, including municipal or local board employees; and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Motion Carried. 9.1 Director of Legal Services and Director of Human Resources - HR Update (verbal) 10. MOTION TO RISE AND REPORT Moved by: Councillor Giguere Seconded by: Councillor Hentz RESOLVED THAT we do now rise and report. Motion Carried. Closed Session Item #1 - HR Update Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT staff proceed as directed. Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 23-20 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 4, 2023 Meeting. 2 IiKI Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT By -Law No. 23-20 be now read a first, second, and third time and finally passed. Motion Carried. ADJOURNMENT Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now adjourn at 11:00 a.m. to meet again on May 9, 2023 at 9:00 a.m. Motion Carried. M4= 4Z&s� Jenna Fentie, Manager of Administrative Services/Deputy Clerk. .:- . Ketchabaw, Chair. 3