13 - May 23, 2023 County Council Meeting MinutesArl
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ELGIN COUNTY COUNCIL
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May 23, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Jack Couckuyt (absent with notice)
Staff Present: Stephen Gibson, Chief Administrative Officer (Acting)
Brian Masschaele, Director of Community & Cultural Services
Amy Thomson, Director of Human Resources
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Mike Hoogstra, Manager of Purchasing and Risk (virtual)
Peter Dutchak, Manager of Transportation
Stefanie Heide, Legislative Services Coordinator
Jesse McPhail, Planner, Re:Public Urbanism (virtual)
1. CALL TO ORDER
The meeting was called to order at 9:01 a.m. with Warden Ketchabaw in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the meeting held on May 9, 2023 be adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden Ketchabaw - 2023 Community Grant Program Allocations
Warden Ketchabaw presented the report recommending that Council
approve the 2023 Community Grant Program allocations.
Moved by: Deputy Warden Jones
Seconded by: Councillor Widner
RESOLVED THAT the report titled "2023 Community Grant Program
Allocations" dated May 17, 2023 from the Rural Initiatives and Planning
Advisory Committee Chair be received and filed; and
THAT Council approve the 2023 Community Grant Program allocations as
referenced in Appendix A: 2023 Community Grant Program Allocations.
Motion Carried.
6.2 Acting Manager of Planning - Township of Malahide Official Plan
Amendment No. 21 File No. MA OPA 1-23
Jesse McPhail, Planner from Re:Public Urbanism presented a report on
behalf of the Acting Manager of Planning that provides Council with the
information necessary to consider approving the Township of Malahide
Official Plan Amendment No. 21, File No. MA OPA 1-23.
Moved by: Councillor Giguere
Seconded by: Councillor Sloan
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 21 to the Official Plan of the
Township of Malahide, File No. MA OPA 1-23; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.3 Director of Homes and Seniors Services - Homes - Multi -Sector
Service Accountability Agreement (MSAA) - Schedule F
The Director of Homes and Seniors Services presented the report seeking
authorization for the Acting Chief Administrative Officer to sign the Multi -
Sector Service Accountability Agreement - Schedule F for the period of
April 1, 2022 - March 31, 2023 for adult day programs at Bobier Villa and
Terrace Lodge.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "Homes - Multi -Sector Service
Accountability Agreement (MSAA) - Schedule F" dated May 15, 2023 from
the Director of Homes and Seniors Services be received and filed; and
THAT Council authorize the Acting Chief Administrative Officer (CAO) to
sign the "Multi -Sector Service Accountability Agreement (MSAA) -
Schedule F" for the period of April 1, 2022 to March 31, 2023.
Motion Carried.
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6.4 Director of Homes and Seniors Services - Sole Sourcing Report -
Contract, Long -Term Care Transition Coordinator
The Director of Homes and Seniors Services presented the report
recommending Council approve a six-month agreement with Gail
Kaufman Carlin Consulting for the position of Long -Term Care Transition
Coordinator to support the Terrace Lodge redevelopment project.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT Council approve the six-month proposed agreement
with Gail Kaufman Carlin Consulting for the Long -Term Care Transition
Coordinator in support of the Terrace Lodge Redevelopment Project; and
THAT the Warden and Acting Chief Administrative Officer be authorized to
sign the agreement.
Motion Carried.
6.5 Director of Homes and Seniors Services - Terrace Lodge
Redevelopment Project - Advocacy for Construction Funding
Subsidy (CFS) Top -up
The Director of Homes and Seniors Services provided a report to Council
detailing the County's funding advocacy efforts for the Terrace Lodge
Redevelopment Project.
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT Council authorize staff to collaborate with relevant
association(s) to support advocacy efforts for Construction Funding
Subsidy top -up funding; and
THAT staff prepare additional correspondence for the Warden's signature
that will be utilized to support continued advocacy for increased
Construction Funding Subsidy (CFS) funding for the Terrace Lodge capital
redevelopment project.
Motion Carried.
6.6 Manager of Procurement & Risk - Procurement Activity Report Q1
(January 1, 2023 to March 31, 2023)
The Manager of Procurement & Risk presented the report summarizing
the County's procurement activity for the first quarter of 2023.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Procurement Activity Report Q1
(January 1, 2023 to March 31, 2023) dated May 15, 2023 from the
Manager of Procurement & Risk be received and filed.
Motion Carried.
6.7 Manager of Transportation Services - Imperial Road (Port Bruce) -
Request for Guard Rail
The Manager of Transportation Services presented the report
recommending the installation of Chevron alignment signs on Imperial
Road within the Village of Port Bruce.
Moved by: Councillor Sloan
Seconded by: Councillor Widner
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RESOLVED THAT the report titled "Imperial Road (Port Bruce) - Request
for Guard Rail" dated May 15, 2023 from the Manager of Transportation
Services be received and filed; and
THAT staff be directed to install Chevron alignment signs on Imperial
Road as per the Ontario Traffic Manual along the horizontal roadway
curve immediately north of Rush Creek Line.
Motion Carried.
6.8 Director of Community and Cultural Services - Installation of Oneida
Settlement Story Mural at Elgin County Heritage Centre
The Director of Community and Cultural Services presented the report
seeking Council's approval for the installation of a mural on the west -
facing exterior wall of the Elgin County Heritage Centre which will depict
the 1840 settlement journey of the Oneida Nation of the Thames.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT County Council hereby approve the installation of an
interpretive mural depicting the settlement story of Oneida Nation of the
Thames on the exterior of the Elgin County Heritage Centre subject to the
terms and conditions contained in the May 16, 2023 report titled
Installation of Oneida Settlement Story Mural at Elgin County Heritage
Centre.
Motion Carried.
6.9 Director of Financial Services/Treasurer - Council and Outside
Boards Remuneration and Expenses
The Director of Financial Services/Treasurer presented the report detailing
the 2022 Council and Outside Board remuneration and expenses.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Council and Outside Boards
Remuneration and Expenses" dated May 17, 2023 from the Director of
Financial Services/Treasurer be received for information.
Motion Carried.
6.10 General Counsel - Elgin/Diamond Senior Living Corp. -Waste Water
Treatment Services Agreement - Elgin Manor Waste Water Treatment
Plant
The General Counsel/Acting Chief Administrative Officer presented the
report informing Council of the compliance status of the Elgin Waste
Water Treatment Services Agreement between Elgin (County) and
Diamond Senior Living Corp. (DSL), and seeks Council's approval for an
instalment payment proposal for outstanding fees to treat waste water
discharged from Royal Oak Senior Living to the Elgin Manor Waste Water
Treatment Plant for the period of April 1, 2021 to September 30, 2022.
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "Elgin/Diamond Senior Living Corp. -
Waste Water Treatment Services Agreement - Elgin Manor Waste Water
Treatment Plant" dated May 15, 2023 from the General Counsel be
received and filed; and
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THAT Council approve the instalment payment proposal made by
Diamond Senior Living Corp. and detailed in the report for treatment fees
for waste water discharge to the Elgin Manor Waste Water Treatment
Plant from the Royal Oak Senior Living Facility; and
THAT Council direct staff to continue efforts to ensure compliance of
Diamond Senior Living Corp. with its obligations pursuant to the Elgin
Manor Waste Water Treatment Services Agreement as made effective
December 23, 2020.
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Resolution from the Municipality of Bayham recommending that
the County of Elgin complete a traffic and speed study to address
speed limit concerns in the village of Vienna.
Moved by: Councillor Leatham
Seconded by: Councillor Giguere
RESOLVED THAT staff be directed to conduct a speed and traffic
study on Plank Road at Chute Line in Vienna; and
THAT staff be directed to review the 50km/hr speed limit zone on
Plank Road at Light Line in Vienna; and
THAT staff be directed to report its findings to County Council at a
future meeting.
Motion Carried.
7.1.2 Resolution from the Town of Aylmer requesting that Elgin County
Council review and comment on the proposed Thames Valley
District School Board boundary changes for East Elgin
Secondary School in Aylmer.
Councillor Giguere read a statement on behalf of Councillor Couckuyt.
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT the Warden be directed to send a letter to the
Thames Valley District School Board of Trustees expressing County
Council's concerns regarding the proposed school boundary changes
affecting the East Elgin Secondary School catchment area.
Motion Carried.
7.2 Items for Information (Consent Agenda)
Moved by: Deputy Warden Jones
Seconded by: Councillor Giguere
RESOLVED THAT Correspondence Items 7.2.1 to 7.2.14 be received and
filed.
Motion Carried.
7.2.1 Resolution from the United Counties of Stormont, Dundas &
Glengarry regarding the proposed changes to the Provincial
Policy Statement.
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7.2.2 Resolution from the City of Cambridge regarding Highway Traffic
Act Amendments.
7.2.3 Letter from Robert Weare, resident of St. Thomas ON, regarding
suggestions for the use of the excess topsoil and fill from the
Volkswagen Battery Plant.
7.2.4 Correspondence from Environment and Climate Change Canada
regarding the proposed Recovery Strategy for the Louisiana
Waterthrush.
7.2.5 Letter from Tay Valley Township to Hon. Doug Ford, Premier of
Ontario, regarding school bus stop arm cameras.
7.2.6 Resolution from Prince Edward County regarding Declaring
Intimate Partner Violence an Epidemic.
7.2.7 Resolution from the Municipality of Tweed regarding reducing
municipal insurance costs.
7.2.8 Resolution from the Town of Lincoln regarding the Municipal
Heritage Register.
7.2.9 Letter from Region of Peel to the Hon. David Lametti, PC, MP,
Minister of Justice and Attorney General of Canada expressing
support for Bill C-321 'An Act to amend the Criminal Code'.
7.2.10 Resolution from the Municipality of Tweed regarding Bell -Hydro
Infrastructure.
7.2.11 Resolution from the City of Cambridge regarding legislative
amendments to improve municipal codes of conduct.
7.2.12 Resolution from the County of Oxford expressing support for Bill
5 - Stopping Harassment and Abuse by Local Leaders Act.
7.2.13 Letter from the Ministry of Transportation regarding an invitation
to discuss transportation planning study for southwestern
Ontario.
7.2.14 Letter from the Minister of Environment, Conservation and Parks
regarding the Provincial Day of Action on Litter.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.1.1 Safety Concerns Regarding Ron McNeil Line & Imperial Road
Councillor Widner shared concerns regarding the frequency of
accidents at the intersection of Ron McNeil Line and Imperial Road in
the Township of Malahide. Councillor Widner noted that the Township
of Malahide will be submitting a resolution to County Council
requesting that the County address these concerns. The Acting Chief
Administrative Officer noted that the matter will be referred to
Engineering Services and a report will be brought forward at a future
meeting.
8.1.2 Warden Ketchabaw Congratulates Councillor Leatham on
Appointment to Mayor of West Elgin
Warden Ketchabaw congratulated Councillor Leatham on his recent
appointment as Mayor of West Elgin.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
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9. CLOSED MEETING ITEMS
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Shared Tower Inc. Access to Highways
(f) advice that is subject to solicitor -client privilege, including communications
necessary for that purpose; and (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations carried on or to be carried on by or
on behalf of the municipality or local board.
Closed Meeting Item #2 - Organizational Update
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Closed Meeting Item #3 - Interim CAO Recruitment
(b) personal matters about an identifiable individual, including municipal or local
board employees; and (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Motion Carried.
9.1 Director of Legal Services - Shared Tower Inc. Access to Highways
9.2 Director of Human Resources - Organizational Update
9.3 Director of Human Resources - Interim CAO Recruitment
10. MOTION TO RISE AND REPORT
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meetinq Item #1 - Shared Tower Inc. Access to Highways
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT the Warden and Chief Administrative Officer be authorized to
execute a Telecommunication Equipment Consent and Road User Agreement
substantially in the standard form approved by County Council.
Motion Carried.
Closed Meeting Item #2 - Organizational Update
Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT the report from the Director of Human Resources be received
for information.
Motion Carried.
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13.
Closed Meeting Item #3 - Interim CAO Recruitment
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT staff proceed as directed.
Motion Carried.
MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-24 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the May 23, 2023 Meeting.
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT By -Law No. 23-24 be now read a first, second, and
third time and finally passed.
Motion Carried.
ADJOURNMENT
Moved by: Councillor Widner
Seconded by: Councillor Giguere
RESOLVED THAT we do now adjourn at 10:42 a.m. to meet again on June 13,
2023.
Motion Carried.
Jenna Fentie,
Manager of Administrative
Services/Deputy Clerk
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Warden
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