14 - June 8, 2023 County Council Special Meeting Minutes,"
Pr say ay Nature
ELGIN COUNTY COUNCIL
SPECIAL MEETING MINUTES
June 8, 2023, 9:00 a.m.
VIRTUAL MEETING: IN -PERSON PARTICIPATION RESTRICTED
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones (virtual)
Councillor Dominique Giguere (virtual)
Councillor Mark Widner (virtual)
Councillor Jack Couckuyt (virtual)
Councillor Andrew Sloan (virtual)
Councillor Mike Hentz (virtual)
Members Absent: Councillor Todd Noble
Councillor Richard Leatham
Staff Present: Amy Thomson, Director of Human Resources
Nicholas Loeb, Director of Legal Services
Stephen Gibson, Chief Administrative Officer (Acting)
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
Don Shropshire (guest - virtual)
1. CALL TO ORDER
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. ADOPTION OF MINUTES
None.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Director of Human Resources - Appointment of an Interim Chief
Administrative Officer
The Director of Human Resources presented the report seeking Council's
direction regarding the appointment of an Interim Chief Administrative
Officer.
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Appointment of an Interim Chief
Administrative Officer" dated June 8, 2023 from the Director of Human
Resources be received and filed; and
THAT County Council appoint Don Shropshire as the Interim Chief
Administrative Officer, effective immediately, and until such time as a
permanent Chief Administrative Officer can be recruited and on -boarded;
and
THAT the Warden and Acting Chief Administrative Officer be authorized to
execute a contract of temporary employment of Don Shropshire as Interim
Chief Administrative Officer for the Corporation of the County of Elgin as
prepared by and to the satisfaction of the Director of Legal Services for the
said Corporation of the County of Elgin.
Motion Carried.
7. COUNCIL CORRESPONDENCE
None.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Council did not enter closed session.
In accordance with the Municipal Act Section 239 (2):
Closed Meeting Item #1 - Human Resources Committee May 26 2023 Closed
Session Minutes
b) personal matters about an identifiable individual, including municipal or local
board employees.
9.1 Director of Human Resources - Closed Meeting Minutes - Human
Resources Committee - May 26, 2023
10. MOTION TO RISE AND REPORT
Closed Meeting Item #1 - Human Resources Committee Mav 26, 2023 Closed
Session Minutes
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT the confidential report from the Director of Human Resources
be received for information.
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
2
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-25 - Chief Administrative Officer/Clerk Appointment
BEING a By -Law to Appoint Don Shropshire as Interim Chief
Administrative Officer/Clerk and to Repeal By -Law No. 17-24.
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT By -Law No. 23-25 be now read a first, second and
third time and finally passed.
Motion Carried.
12.2 By -Law No. 23-26 - Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the June 8, 2023 Meeting.
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT By -Law No. 23-26 be now read a first, second and
third time and finally passed.
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now adjourn at 9:07 a.m. to meet again on June 13,
2023 at 9:00 a.m.
Motion Carried.
err
Fentie,
Mana er of Administrative
Services/Deputy Clerk.
r
Warden.
t