01 - January 12, 2022 JAAC Minutesr
S.
County of Elgin/Central Elgin
Joint Accessibility Advisory Committee
Minutes
Wednesday, January 12, 2022
10:00 a.m.
Virtual via Zoom
Attendees: Doug Mayer, Chair
Tom Marks, Deputy Warden, County of Elgin
Michele Horton, Community Member
Dianne Wilson, Deputy Clerk, Municipality of Central Elgin
Sarah Savoie, Accessibility Coordinator, County of Elgin
Katherine Thompson, Manager of Administrative Services, County of Elgin
Jenna Fentie, Legislative Services Coordinator, County of Elgin
Regrets:
1. Call to Order
The County of Elgin/Central Elgin Joint Accessibility Committee met this 12th day of
January 2022 via Zoom. The Chair called the meeting to order at 9:56 a.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
3. Adoption of Previous Minutes — October 20, 2021 and November 10, 2021
Moved by: Michele Horton
Seconded by: Doug Mayer
RESOLVED THAT the minutes of the meeting held on October 20, 2021 be
approved.
Recorded Vote
YES
NO
ABSTAIN
Deputy Warden Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
Motion Carried.
Moved by: Deputy Warden Marks
Seconded by: Michele Horton
RESOLVED THAT the discussion notes of the meeting held on November 10, 2021
be approved.
Recorded Vote
YES
NO
ABSTAIN
Deputy Warden Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
4: Delegations
None.
Motion Carried.
5. New Business
a. JAAC Membership Update
i Terms of Reference
The Accessibility Coordinator informed the Committee that Council
approved the amendment of the Terms of Reference for the Joint
Accessibility Advisory Committee in order to align with the Council
Procedural By -Law regarding electronic voting.
The Accessibility Coordinator also noted that the Committee Terms
of Reference will need to be reviewed as a result of the possibility
that Local Municipal Partners may join the Committee. Consultation
for the review of the Terms of Reference will include the Deputy
Clerk, Chief Administrative Officer, Director of Human Resources,
and the Local Municipal Partners. The changes to the Terms of
Reference will be presented to the Joint Accessibility Advisory
Committee for feedback and approval at their next meeting before
they are presented to Elgin County Council for approval.
ii New Members
The Accessibility Coordinator informed the Committee that a letter
was sent to Harry Muir from the Chair of the Joint Accessibility
Advisory Committee thanking him for his service to the Committee.
As a result of Mr. Muir's resignation, the Accessibility Coordinator
met the Chief Administrative Officer, Deputy Clerk and Director of
Human Resources to discuss the recruitment of new members. A
new member will be recruited for Mr. Muir's vacancy for the
remainder of the term of the Committee. The Accessibility
Coordinator reminded the Committee that due to the Municipal
Election this year, all Committees of Council will be disbanded and
reformed when the new Council is formed. Members who are
interested in joining the Committee will be invited to apply in
November/December 2022.
The Accessibility Coordinator noted that the Township of
Southwold, Municipality of West Elgin, and the Town of Aylmer have
expressed interest in joining the Committee. All members will be
voting members and the majority of members must be persons with
disabilities.
b. Accessibility Compliance Report Update
The Accessibility Coordinator informed the Committee that all Local
Municipal Partners and Elgin County submitted their Accessibility
Compliance Report to Ministry for Seniors and Accessibility before
December 31 deadline, and there has been one desk audit completed
since the reports were submitted. The Accessibility Coordinator noted that
several Local Municipal Partners reported compliance with Question 14 on
web accessibility. The next compliance reporting period will be in 2023.
New compliance reporting may be required under the Accessible Canada
Act and the Accessibility Coordinator will provide the Committee with more
information once it becomes available.
c. Consultation Requirements with JAAC
i Playground Consultation Guide Revisions
The Accessibility Coordinator provided an update to the Committee
with regards to revisions to the consultation guides that are
available to Local Municipal Partners. Currently, there is not clear
direction in the guides that the Joint Accessibility Advisory
Committee needs to be consulted on accessibility projects.
Currently, only the members of the JAAC (Municipality of Central
Elgin and the County of Elgin) are required to consult with the
Committee on accessible projects. The other Local Municipal
Partners that are not on the Committee only need to consult the
public and people with disabilities. The Accessibility Coordinator
noted that should more Local Municipal Partners decide to join the
Committee, the Committee may want to take a similar approach to
Middlesex County in terms of what projects Committee consultation
is required. Middlesex County requires that all projects are
submitted to the Accessibility Coordinator to determine if the project
should go to the Committee for consultation. If consultation is
required for every project, it can slow down the process and create
additional work for the Committee and the Local Municipal Partners.
d. Hamlet of Richmond Reconstruction Update
The County of Elgin, in partnership with the Municipality of Bayham, is
undertaking the reconstruction of Heritage Line and Richmond Road within
the Hamlet of Richmond. County of Elgin staff have asked the Joint
Accessibility Advisory Committee to confirm that no on -street accessible
parking is required in the Hamlet of Richmond Road. Currently there is no
designated on -street parking in the area because it is a solely residential
area.
Moved by: Michele Horton
Seconded by: Deputy Warden Marks
RESOLVED THAT the Committee confirm that no on -street parking is
required in the Hamlet of Richmond.
Recorded Vote
YES
NO
ABSTAIN
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
Motion Carried.
e. Accessibility Policies Update
The Accessibility Coordinator is currently reviewing the County of Elgin's
Accessibility Policies. The policies will be presented to the Committee in
advance of their presentation to County Council.
f. Elgin Joint Annual Accessibility Status Report 2021
New for this year, the County of Elgin and the Local Municipal Partners
have collaborated to create the Joint Annual Accessibility Status Report.
The report is a requirement of the IASR and is intended to highlight the
progress made in regards to the Joint Multi -Year Accessibility Plan. The
report includes Continuous Achievements in Accessibility and Highlights
for 2021. The Accessibility Coordinator presented the report to the
Committee and asked for feedback regarding the projects completed by
the Committee in 2021. The Manager of Administrative Services/Deputy
Clerk noted that the report omitted the Elgin County Administration
Building Elevator Addition and Washroom Renovation. The Accessibility
Coordinator will forward the report to the Committee for further comments
and plans to present the report to County Council at a meeting in February.
Moved by: Michele Horton
Seconded by: Deputy Warden Marks
RESOLVED THAT the Elgin Joint Accessibility Status Report 2021 be
approved and presented to Elgin County Council for their consideration.
Recorded Vote
YES
NO
ABSTAIN
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
- Motion Carried,
6. Next Meeting
The next meeting will be tentatively scheduled for April 6, 2022 at 10:00 a.m.
7. Adjournment
Moved by: Deputy Warden Marks
Seconded by: Michele Horton
RESOLVED THAT we do now adjourn at 10:34 a.m. to meet again on April 6, 2022.
Recorded Vote
YES
NO
ABSTAIN
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
- Motion Carried.
Julie Gonyo , Do g Mayer,
Chief Administrative Officer/Clerk. Chair.