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03 - September 13, 2022 JAAC MinutesCounty of Elgin/Central Elgin Joint Accessibility Advisory Committee Minutes Tuesday, September 13, 2022 10:00 a.m. Virtual via Zoom Attendees: Doug Mayer, Chair Tom Marks, Deputy Warden, County of Elgin Michele Horton, Community Member Dianne Wilson, Deputy Clerk, Municipality of Central Elgin Sarah Savoie, Accessibility Coordinator, County of Elgin Jenna Fentie, Manager of Administrative Services, County of Elgin Stefanie Heide, Legislative Services Coordinator, County of Elgin Regrets: Am Row, Vice Chair 1. Call to Order The County of Elgin/Central Elgin Joint Accessibility Committee met this 13th day of September 2022 via Zoom. The Chair called the meeting to order at 10:10 a.m. 2. Disclosure of Pecuniary Interest and the General Nature Thereof None. 3. Adoption of Previous Minutes — June 13, 2022 Moved by: Michele Horton Seconded by: Tom Marks RESOLVED THAT the minutes of the meeting held on June 13, 2022 be approved. Motion Carried. 4. Delegations None. 5. New Business a. Event Hosted by City of St. Thomas Municipal Accessibility Advisory Committee (MAAC) The Accessibility Coordinator reminded the Committee about the Annual Accessibility Open House hosted by the St. Thomas Municipal Accessibility Advisory Committee. The event will take place on September 22, 2022 from 1:00 p.m. to 3:00 p.m. at the St. Thomas Seniors Centre. The Municipality of Central Elgin and the County of Elgin will be attending and will each provide a door prize. Committee membership applications will also be available at the event. The Accessibility Coordinator will send the advertisements for the event to all Committee members for distribution. M. Horton suggested including information on the Committee's role, projects, and successes. The Accessibility Coordinator will also gather photos of projects for display at the event table. b. Alzheimer's Society Discussion and Accessibility Training The Accessibility Coordinator met with Susan Oster and Ashlyn Humphry from Alzheimer Society to discuss how to improve education and awareness across the County with respects to different topics relating to accessibility. The hope is to consider teaming up with different organizations to share resources and offer information sessions in the future to staff on different accessibility topics. Resources were shared regarding Neighbourhood Safety and Audit Checklist for making public spaces dementia -friendly. The Accessibility Coordinator will discuss next steps with senior management and report back to the Committee at a future meeting. c. Accessibility Projects Update L Accessibility Content Style and Design Guide/Creating Accessible Documents Guide Update The Accessibility Coordinator informed the Committee that both guides will be presented to County Council on September 14, 2022 for information. The guides have been reviewed and approved by County Senior Leadership. The Accessibility Coordinator will be organizing training with County departments as well as any Local Municipal Partners that have expressed interest. ii. Other Current/Upcoming Project Updates The Accessibility Coordinator provided updates on current and upcoming accessibility projects currently underway at the County of Elgin and at local municipalities. Projects/Updates include Diversity, Equity, & Inclusion training for staff and interested Local Municipal Partners, Town of Aylmer updates to Willow Run recreational trail, Township of Malahide's reconstruction of accessible ramp and additional parking spaces at the Municipal Building, and the Municipality of West Elgin's addition of on -street accessible parking space in Rodney. d. JAAC Membership The Accessibility Coordinator noted that this will be the last Committee meeting for the term, and meetings will begin again in January 2023 following the municipal election. A process for disbanding and reforming committees will be presented at a future County Council meeting. e. Handicap Parking Deputy Warden Marks noted that some residents have expressed concerns regarding paid parking for accessible parking spaces in Port Stanley. The Accessibility Coordinator will research policies at other municipalities and report back to the Committee. Deputy Warden Marks noted that an update of parking in Port Stanley will be presented at the next meeting of Central Elgin Council. 6. Next Meeting The next meeting will be scheduled in 2023. 7. Adjournment Moved by: Deputy Warden Marks Seconded by: Michele Horton RESOLVED THAT we do now adjourn at 11:00 a.m. Jenna Fentie, Manag of Administrative Services/ Deputy Clerk. Motion Carried. Tom Marks, 2023 Chair.