03 - September 13, 2022 JAAC Agenda Packageu .�
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County of Elgin/Central Elgin
Joint Accessibility Advisory Committee Agenda
Tuesday, September 13, 2022
10.00 a.m. — 12.00 p.m.
Virtual via Zoom
1. Call to Order
2. Disclosure of Pecuniary Interest and the General Nature Thereof
3. Adoption of Previous Minutes — June 13, 2022
4. Delegations — none.
5. New Business
a. Event Hosted by City of St. Thomas MAAC
b. Alzheimer's Society Discussion and Accessibility Training
c. Accessibility Projects Update
i Accessibility Content Style and Design Guide
ii Creating Accessible Documents Guide Update
iii Other Current/Upcoming Project Updates
d. JAAC Membership
6. Next Meeting — TBD
7. Adjournment
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County of Elgin/Central Elgin
Joint Accessibility Advisory Committee
Minutes
Monday, June 13, 2022
10.00 a.m.
Virtual via Zoom
Attendees: Doug Mayer, Chair
Tom Marks, Deputy Warden, County of Elgin
Michele Horton, Community Member (joined meeting in progress)
Dianne Wilson, Deputy Clerk, Municipality of Central Elgin
Sarah Savoie, Accessibility Coordinator, County of Elgin
Katherine Thompson, Manager of Administrative Services, County of Elgin
Jenna Fentie, Legislative Services Coordinator, County of Elgin
Regrets: Am Row, Vice Chair
Guests: Tracey Tiersma, City of St. Thomas
Matt Byl, City of St. Thomas
Sheila Rodaway, St. Thomas Municipal Accessibility Advisory Committee
Leslie McClure, St. Thomas Municipal Accessibility Advisory Committee
Michelle Sylvester, St. Thomas Municipal Accessibility Advisory
Committee
1. Call to Order
The County of Elgin/Central Elgin Joint Accessibility Committee met this 13t" day of
June 2022 via Zoom. The Chair called the meeting to order at 10.00 a.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
3. Adoption of Previous Minutes — January 12, 2022
Moved by: Deputy Warden Marks
Seconded by: Michele Horton
RESOLVED THAT the minutes of the meeting held on January 12, 2022 be
approved.
Recorded Vote
YES
NO
ABSTAIN
Deputy Warden Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
Motion Carried.
4. Delegations
None.
5. New Business
a. Event Hosted by City of St. Thomas Municipal Accessibility Advisory
Committee (MAAC)
The City of St. Thomas hosts an annual accessibility open house and will
be held on September 22, 2022 at the St. Thomas Seniors Centre. The
City of St. Thomas MAAC requested that the County of Elgin/Central Elgin
Joint Accessibility Advisory Committee assist with the promotion of the
event, and will forward advertisements to the County of Elgin and Central
Elgin to post on their respective social media platforms, beginning in
August.
b. Accessible Municipal Election Plan Review
i Municipality of Dutton Dunwich
The Accessibility Coordinator presented the Municipality of Dutton
Dunwich's Municipal Election Plan for the Committee's review and
comment.
Moved by: Michele Horton
Seconded by: Deputy Warden Marks
RESOLVED THAT the County of Elgin/Central Elgin Joint
Accessibility Advisory Committee approve changes to the
Municipality of Dutton Dunwich Accessible Municipal Election Plan
Review as presented by the Accessibility Coordinator.
Recorded Vote
YES
NO
ABSTAIN
Warden Marks
X
-Deputy
Michele Horton
X
Mayer, Chair
X
-Doug
TOTAL
3
0
0
Motion Carried.
b. JAAC Membership Update
The Accessibility Coordinator provided an update to the Committee on
member recruitment, and noted that staff are experiencing challenges with
recruiting new members. The Manager of Administrative Services/Deputy
Clerk informed the Committee that due to the municipal election, all
Committees will be disbanded on November 14, 2022, and advertisements
for member recruitment will resume once the new County Council is
formed.
c. Accessibility Policy Revisions
The Accessibility Coordinator presented the County's updated Accessibility
Policy and sought approval from the Committee to present the revised
policy to County Council for endorsement.
Moved by: Deputy Warden Marks
Seconded by: Michele Horton
RESOLVED THAT the County of Elgin/Central Elgin Joint Accessibility
Advisory Committee approve the revisions to the County of Elgin
Accessibility Policy subject to additional feedback received by the
Committee by June 27, 2022.
Recorded Vote
YES
NO
ABSTAIN
Deputy Warden Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
Motion Carried.
d. Rodney Accessible On -Street Parking Update
The Accessibility Coordinator notified the Committee that the Council of
the Municipality of West Elgin approved the location for accessible parking
spaces on Moriah Street off of Furnival Road in Rodney. The County of
Elgin will be undertaking the installation of these spots as part of the final
paving of Furnival Road later this month or in early July.
c. Current and Upcoming Accessibility Projects
i Accessible Style Content and Design Guide
The Accessibility Coordinator is preparing a document that will
ensure uniformity amongst documents produced by the County, and
it will address accessibility issues in Word, Abode, Canva, Social
Media, etc. The document will outline proper terminology as well as
accessible and inclusive language and font/styles. The Accessibility
Coordinator will send a copy of the document to the Committee for
their review.
ii Accessibility Training
The Accessibility Coordinator notified the Committee that she will be
providing staff with accessibility training in relation to the Design
Guide once it is approved by County Council. Training will also be
provided to the new Council and Local Municipal Partner Councils
as requested.
6. Next Meeting
The next meeting will be tentatively scheduled for September 14, 2022 from 10.00
a.m. to 12.00 p.m.
7. Adjournment
Moved by: Michele Horton
Seconded by: Deputy Warden Marks
RESOLVED THAT we do now adjourn at 10.58 a.m. to meet again on September 14,
2022 at 10.00 a.m.
Recorded Vote
YES
NO
ABSTAIN
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer, Chair
X
TOTAL
3
0
0
Julie Gonyou,
Chief Administrative Officer/Clerk.
Motion Carried.
Doug Mayer,
Chair.