12 - May 23, 2023 County Council Agenda Package1.
2.
3.
4.
5.
6.
w '„w�mAw7lffJJ1,,
r
Elgin County Council
Regular Council Meeting
ORDERS OF THE DAY
Tuesday, May 23, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Pages
CALL TO ORDER
ADOPTION OF MINUTES
4
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
COMMITTEE OF THE WHOLE
REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden Ketchabaw - 2023 Community Grant Program Allocations
13
6.2 Acting Manager of Planning - Township of Malahide Official Plan
18
Amendment No. 21 File No. MA OPA 1-23
6.3 Director of Homes and Seniors Services - Homes - Multi -Sector Service
27
Accountability Agreement (MSAA) - Schedule F
6.4 Director of Homes and Seniors Services - Sole Sourcing Report -
31
Contract, Long -Term Care Transition Coordinator
6.5 Director of Homes and Seniors Services - Terrace Lodge Redevelopment
38
Project - Advocacy for Construction Funding Subsidy (CFS) Top -up
6.6 Manager of Procurement & Risk - Procurement Activity Report Q1
41
(January 1, 2023 to March 31, 2023)
6.7 Manager of Transportation Services - Imperial Road (Port Bruce) -
45
Request for Guard Rail
6.8 Director of Community and Cultural Services - Installation of Oneida
49
Settlement Story Mural at Elgin County Heritage Centre
6.9 Director of Financial Services/Treasurer - Council and Outside Boards
53
Remuneration and Expenses
6.10 General Counsel - Elgin/Diamond Senior Living Corp. - Waste Water 59
Treatment Services Agreement - Elgin Manor Waste Water Treatment
Plant
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Resolution from the Municipality of Bayham recommending that 64
the County of Elgin complete a traffic and speed study to
address speed limit concerns in the village of Vienna.
7.1.2 Resolution from the Town of Aylmer requesting that Elgin 66
County Council review and comment on the proposed Thames
Valley District School Board boundary changes for East Elgin
Secondary School in Aylmer.
7.2 Items for Information (Consent Agenda)
7.2.1
Resolution from the United Counties of Stormont, Dundas &
68
Glengarry regarding the proposed changes to the Provincial
Policy Statement.
7.2.2
Resolution from the City of Cambridge regarding Highway
70
Traffic Act Amendments.
7.2.3
Letter from Robert Weare, resident of St. Thomas ON,
72
regarding suggestions for the use of the excess topsoil and fill
from the Volkswagen Battery Plant.
7.2.4
Correspondence from Environment and Climate Change
74
Canada regarding the proposed Recovery Strategy for the
Louisiana Waterthrush.
7.2.5
Letter from Tay Valley Township to Hon. Doug Ford, Premier of
77
Ontario, regarding school bus stop arm cameras.
7.2.6
Resolution from Prince Edward County regarding Declaring
79
Intimate Partner Violence an Epidemic.
7.2.7
Resolution from the Municipality of Tweed regarding reducing
81
municipal insurance costs.
7.2.8
Resolution from the Town of Lincoln regarding the Municipal
82
Heritage Register.
7.2.9
Letter from Region of Peel to the Hon. David Lametti, PC, MP,
84
Minister of Justice and Attorney General of Canada expressing
support for Bill C-321 'An Act to amend the Criminal Code'.
7.2.10
Resolution from the Municipality of Tweed regarding Bell -Hydro
86
Infrastructure.
7.2.11
Resolution from the City of Cambridge regarding legislative
87
amendments to improve municipal codes of conduct.
7.2.12
Resolution from the County of Oxford expressing support for Bill
89
5 - Stopping Harassment and Abuse by Local Leaders Act.
Page 2 of 93
7.2.13 Letter from the Ministry of Transportation regarding an invitation 90
to discuss transportation planning study for southwestern
Ontario.
7.2.14 Letter from the Minister of Environment, Conservation and 92
Parks regarding the Provincial Day of Action on Litter.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.2 Notice of Motion
8.3 Matters of Urgency
9. CLOSED MEETING ITEMS
9.1 Director of Legal Services - Shared Tower Inc. Access to Highways
Municipal Act Section 239 (2) (f) advice that is subject to solicitor -client
privilege, including communications necessary for that purpose; and (k) a
position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
9.2 Director of Human Resources - Organizational Update
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees.
9.3 Director of Human Resources - Interim CAO Recruitment
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees; and (k) a
position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
10. MOTION TO RISE AND REPORT
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF
THE WHOLE
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-24 Confirmation
13. ADJOURNMENT
93
Page 3of93
ru��yyii„
I:I11rJILl[K01I1Ll11V01001LINII
MINUTES
May 9, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Amy Thomson, Director of Human Resources
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Peter Dutchak, Manager of Transportation
Stefanie Heide, Legislative Services Coordinator
Paul Hicks, Acting Manager of Planning
CALL TO ORDER
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meetings held on April 25, 2023 and May
4, 2023 be adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Kate Burns Gallagher, WOWC Executive Director - Western Ontario
Wardens Caucus Presentation
The Western Ontario Wardens Caucus Executive Director provided a
presentation to Council detailing WOWC's priorities for 2023-2024.
Moved by: Deputy Warden Jones
Seconded by: Councillor Giguere
Page 4 of 93
RESOLVED THAT the presentation from the Executive Director of the
Western Ontario Wardens Caucus be received and filed.
Motion Carried.
4.2 Karen Davies, President & CEO, Tonya Sheldon, Vice President &
Chief Financial Officer, Peter van der Westen, Board of Directors
Chair, and Dan Ross, Board of Directors First Vice Chair - St.
Thomas Elgin General Hospital Presentation
Representatives from the St. Thomas Elgin General Hospital Board of
Directors provided a presentation to Council detailing the hospital's key
challenges and risks, critical pressures, and future projects.
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the presentation from the St. Thomas Elgin General
Hospital Board be received and filed.
Motion Carried.
6• 6103►ViILVi111a9:11 :901a90114T 01Eel49
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden Ketchabaw - Warden's Activity Report April 2023 and
Upcoming Community Flag Raisings and Proclamations
Warden Ketchabaw presented the report that provides a high-level
summary of the meetings and official functions he attended during the
month of April 2023, and to seek Council's approval for proclamation and
flag raising requests submitted by Elgin County Pride and Elder Abuse
Elgin.
Moved by: Councillor Sloan
Seconded by: Councillor Couckuyt
RESOLVED THAT the report titled "Warden's Activity Report April 2023
and Upcoming Community Flag Raisings and Proclamations" dated May
1, 2023 from Warden Ketchabaw be received and filed; and
THAT County Council support the proclamation and flag raising requests
from Elder Abuse Elgin and Elgin County Pride for 2023.
Motion Carried.
6.2 Acting Manager of Planning - Willow Run Draft Plan of Subdivision
and Draft Plan of Condominium, File No. 34T-AY22001 and 34CD-
AY22002
The Acting Manager of Planning presented the report that provides
Council with the information required in order to consider granting draft
plan approval to the Draft Plan of Subdivision and Draft Plan of
Condominium submitted by CJDL Consulting Engineers on behalf of
Performance Communities Realty Inc., File No. 34T-AY22001 and 34CD-
AY22002.
Page 5 of 93
Moved by: Councillor Leatham
Seconded by: Councillor Couckuyt
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision by CJDL Consulting
Engineers on behalf of Performance Communities Realty Inc. and dated
October 28, 2022; and
THAT the Council of the Corporation of the County of Elgin grants draft
plan approval to Draft Plan of Condominium by CJDL Consulting
Engineers on behalf of Performance Communities Realty Inc. and dated
October 28, 2022; and
THAT staff be directed to provide notice of these decisions subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
6.3 Acting Manager of Planning - Modification to Draft Plan Approved
Plan of Subdivision, File No. 34T-BY2201
The Acting Manager of Planning presented the report that provides
County Council with the information required to consider granting approval
to proposed modifications to the existing draft plan of subdivision as
prepared by CJDL Limited on behalf of 11:28 Properties Inc.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants approval to the revised Draft Plan of Subdivision, as prepared by
CJDL Limited on behalf of 11:28 Properties Inc., and dated April 21, 2023;
and
THAT staff be directed to provide notice of this decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
6.4 Acting Manager of Planning - Draft 2023 Provincial Policy Statement
The Acting Manager of Planning presented the report that provides
Council with information on the Province's new Draft Provincial Policy
Statement (2023) and the differences between the existing and proposed
policy statements as well as staff's assessment of the changes.
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Draft 2023 Provincial Policy
Statement" dated May 2, 2023 from the Acting Manager of Planning be
received and filed; and
THAT the Acting Manager of Planning be directed to prepare comments
addressing the changes outlined in the Proposed Provincial Policy
Statement with regard to the changes to the Agricultural Policies and the
Urban Settlement Boundary Policies to be submitted by the Warden to the
Province through the Ontario Environmental Registry.
Motion Carried.
Page 6 of 93
6.5 Manager of Transportation Services - Reduced Speed Zone
Extension and Community Safety Zone Establishment - Aldborough
Public School
The Manager of Transportation Services presented the report
recommending extending the existing reduced speed zone along Furnival
Road (CR 103) as well as establishing a Community Safety Zone within
the school zone.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED that the report titled "Reduced Speed Zone Extension and
Community Safety Zone Establishment - Aldborough Public School' dated
April 28, 2023 from the General Manager of Engineering, Planning &
Enterprise / Deputy CAO and the Manager of Transportation Services be
received and filed; and
THAT Schedule B of By -Law No. 20-58 be amended to include the
following:
Road
Section
Description
103
A
From 1493 metres north of the south property
line of County Road 104 to 2037 metres south of
the south property line of County Road 104.
AND THAT Schedule A of By -Law No. 17-12 be amended to include the
following:
County Road
From
To
Hours
Days
Months
Number and
Name
103Furnival
164M
384M
8:00
Monday
January to
Road
south of
south of
a.m.
to
June and
south
south
to
Friday
property
property
5:00
September
limit of
limit of
p.m.
to
Pioneer
Pioneer
December
December
Line
Line
Motion Carried.
6.6 Director of Legal Services - Magdala Road Widening Parcel(s)
Transfer
The Director of Legal Services presented the report requesting
authorization from Council for the transfer of a Corporation of the County
of Elgin owned parcel of land, PIN 35146-0201, to the Township of
Southwold, in order to clear up an oversight that occurred in 2007 and
2017.
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "Magdala Road Widening Parcel(s)
Transfer" dated May 2, 2023 from the Director of Legal Services be
received and filed; and
Page 7 of 93
THAT the Council of the County of Elgin authorize the transfer of PIN
35146-0201 to the Township of Southwold at nominal cost and hereby
direct and authorize the Warden and Chief Administrative Officer/Clerk to
execute any documents necessary to give effect to the transfer; and
THAT the Council of the County of Elgin authorize the transfer of any
other road widening parcel(s) related to Magdala Road that include a road
widening Part or multiple Parts shown on Plan 11R-8682, to the Township
of Southwold at nominal cost and authorize the Warden and Chief
Administrative Officer/Clerk to execute any documents necessary to give
effect to such transfer(s).
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Draft Motion in Support of Bill 5 - Stopping Harassment and
Abuse by Local Leaders Act
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
WHEREAS Bill 5 - Stopping Harassment and Abuse by Local Leaders
Act, 2022 was introduced in the Ontario Legislature by MPP Stephen
Blais through a Private Member's Bill on August 10, 2022; and
WHEREAS over 40 municipalities have formally endorsed and
communicated public support for Bill 5; and
WHEREAS the County of Elgin and Council are committed to
demonstrating good governance and greater accountability to its Code
of Conduct and workplace policies; and
WHEREAS Bill 5 would both hold accountable and protect all
municipal officials; and
WHEREAS Bill 5, the Stopping Harassment and Abuse by Local
Leaders Act, 2022 would require the Code of Conduct for municipal
Councillors and members of local boards to include a requirement to
comply with workplace violence and harassment policies and permit
municipalities to direct the Integrity Commissioner to apply to the court
to vacate a member's seat if the Commissioner's Inquiry determines
that the member has contravened this requirement;
NOW THEREFORE BE IT RESOLVED that Elgin County Council
express its support for Bill 5, Stopping Harassment and Abuse by
Local Leaders Act; and
FURTHER that this resolution be sent to the Hon. Doug Ford, Premier
of Ontario, the Minister of Municipal Affairs and Housing, the
Association of Municipalities of Ontario, and the local Member of
Provincial Parliament, MPP Rob Flack, and Elgin County constituent
municipalities.
Motion Carried.
7.1.2 Resolution from the Township of Malahide requesting Elgin
County Council consider requirements for guardrail placement on
the Northwest side of Imperial Road at Rush Creek Line.
Page 8 of 93
Moved by: Councillor Widner
Seconded by: Councillor Giguere
RESOLVED THAT staff be directed to provide a follow-up report that
considers the requirements for guardrail placement on Imperial Road
at Rush Creek Line for Council's consideration at a future meeting.
Motion Carried.
7.2 Items for Information (Consent Agenda)
7.2.1 Letter from Enbridge Gas Inc. regarding the introduction of a
locate charge.
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT the letter from Enbridge Gas Inc. be received and
filed.
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
Matters of Urgency will be considered following the rise and report from
closed session.
9. CLOSED MEETING ITEMS
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Terrace Lodge Redevelopment
(f) advice that is subject to solicitor -client privilege, including communications
necessary for that purpose.
Closed Meetina Item #2 - Elain ats. Clearbeach Resources Inc.
(e) litigation or potential litigation including matters before administrative
tribunals, affecting the municipality or local board; and (f) advice that is subject to
solicitor -client privilege, including communications necessary for that purpose.
Closed Meeting Item #3 - HR Update (verbal)
(b) personal matters about an identifiable individual, including municipal or local
board employees; and (f) advice that is subject to solicitor -client privilege,
including communications necessary for that purpose.
Motion Carried.
9.1 Director of Legal Services - Terrace Lodge Redevelopment
9.2 Director of Legal Services - Elgin ats. Clearbeach Resources Inc.
6
Page 9 of 93
9.3 Director of Legal Services and Director of Human Resources - HR
Update (verbal)
10. MOTION TO RISE AND REPORT
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Terrace Lodge Redevelopment
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT staff proceed as directed.
Motion Carried.
Closed Meeting Item #2 - Elgin ats. Clearbeach Resources Inc.
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT the Director of Legal Services proceed as directed.
Motion Carried.
Closed Meeting Item #3 - HR Update
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the report from the Director of Legal Services and the Director
of Human Resources be received for information.
Motion Carried.
11. 8.3 MATTERS OF URGENCY - CONTINUED
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the Council of the County of Elgin delegate authority to the
Manager of Corporate Facilities to be a signed authority for change orders and
other related documents for County construction projects.
Motion Carried.
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the Council of the County of Elgin hereby appoints Steve
Gibson as Acting CAO until an Interim CAO is appointed by Council.
Motion Carried.
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
RESOLVED THAT the Council of the County of Elgin direct staff to return to
Council with a short-list of candidates for consideration by Council of an Interim
CAO; and
Page 10 of 93
THAT Council direct staff to return to Council with options and recommendations
on a recruitment process for a permanent CAO.
Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By -Law No. 23-21 Designating a Community Safety Zone
BEING a By -Law to Amend By -Law No. 17-12 Designating Community
Safety Zones on County Roads.
Moved by: Councillor Leatham
Seconded by: Councillor Sloan
RESOLVED THAT By -Law No. 23-21 be now read a first, second, and
third time and finally passed.
Motion Carried.
13.2 By -Law No. 23-22 Speed Zone Amendment County Road 103
To Amend the Schedule to By -Law No. 20-58 Being a By -Law to
Authorize Speed Limits.
Moved by: Councillor Sloan
Seconded by: Councillor Leatham
RESOLVED THAT By -Law No. 23-22 be now read a first, second, and
third time and finally passed.
Motion Carried.
13.3 By -Law No. 23-23 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the May 9, 2023 Meeting.
Moved by: Councillor Sloan
Seconded by: Councillor Couckuyt
RESOLVED THAT By -Law No. 23-23 be now read a first, second, and
third time and finally passed.
Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 12:19 p.m. to meet again on May 23,
2023 at 9:00 a.m.
Motion Carried.
R
Page 11 of 93
Jenna Fentie, Ed Ketchabaw,
Manager of Administrative Warden
Services/Deputy Clerk
Page 12 of 93
REPORT TO COUNTY COUNCIL
�- FROM: Warden Ketchabaw, Chair of Rural
Initiatives and Planning Advisory Committee
DATE: May 17, 2023
Progfressive by Nature SUBJECT: 2023 Community Grant Program
Allocations
RECOMMENDATIONS:
THAT the report titled "2023 Community Grant Program Allocations" dated May 17,
2023 from the Rural Initiatives and Planning Advisory Committee Chair be received and
filed; and
THAT Council approve the 2023 Community Grant Program allocations as referenced in
Appendix A: 2023 Community Grant Program Allocations.
INTRODUCTION:
The purpose of this report is to review the 2023 Community Grant Program (CGP)
allocations as recommended by the Rural Initiatives and Planning Advisory Committee
(RIPA).
In 2023 the proposed budget allocation for grants is $72,900 which is $3.68 per
household. In total, 13 eligible grant requests were received with a total funding request
of $81,380. The County also contributes $500 to Fanshawe College's Personal Support
Work Program (Warden's Budget).
BACKGROUND:
In 2020, the Rural Initiatives and Planning Advisory Committee developed a new
Community Grant Program (CGP) to guide the allocation of Council's grant budget. The
Committee developed new application packages to correspond with the program,
clearly defining criteria and eligibility. After the first in -take in 2021, the Committee
directed that staff survey applicants to gather feedback about their experience with the
redeveloped Community Grant Program. Overall feedback about the process was
positive and applicants appreciated the standardized approach and the customer
service they received from staff.
Each year the application process is supported by a dedicated website
„/�„ii��.ini i�l��i���„inu�:9) that allows community groups to access
application packages and view a video explaining how the application process works.
Previous applicants and Elgin County Tourism Members were contacted directly during
Page 13 of 93
K
the in -take period to ensure they were aware of relevant deadlines and information was
shared on social media.
The CGP is now broken into two streams: Community Services and Festivals and
Events. Organizations may apply to one of these streams per year. These streams are
further broken down into "Seed" and "Cultivate" grants. Seed Grants are open to new
community organizations or festivals and events wishing to research the feasibility of a
new service, program or event, or wishing to launch something new. Cultivate Grants
are available to existing community organizations or events that wish to build on their
successes, grow their reach, enhance the quality of their offerings, or improve their
sustainability with new features, programs, services and outreach methods.
DISCUSSION:
The Rural Initiatives and Planning Advisory Committee is responsible for considering
grant requests made to Council through the Community Grant Program and providing
recommendations to Council as to which organizations should be granted funding as
part of the Council budget process.
Accountability and Transparency
To ensure the process of allocating grants is as equitable and unbiased as possible, the
Committee:
• Assesses eligibility of all applications against County Council approved criteria;
• Scores applications independently utilizing a standardized scoring matrix;
• Uses a needs -based criterion to allocate funds to each stream; and
• Assesses combined committee scores and recommended allocations.
After Committee scores are combined, a weighted formula is used to calculate
proposed funding allocations. A weighted formula is used because funding requests
exceed the budgeted amount for grant funding. The results of the weighted approach
were used as a starting point for Committee discussion.
The following weighted approach was used across all applications with the exception of
the Fanshawe College PSW Scholarship.
The weighting factor was calculated as follows:
Total Score x 2023 Ask / Sum of Scores x Sum of Asks
To calculate normalization of weights:
(Weighting factor/Total Weights) x available money
Page 14 of 93
K
FINANCIAL IMPLICATIONS:
The proposed 2023 grant allocation amount is $72,900 amounting to $3.68 per
household (19,800 households).
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Community groups will be notified of the status of their application following the
schedule specified by the Community Grant Program.
CONCLUSION:
The Rural Initiatives and Planning Advisory Committee considered the Community
Grant Program applications for 2023 and has included recommended allocations for
Council's consideration.
All of which is Respectfully Submitted
Warden Ketchabaw
Page 15 of 93
Appendix A
2023 Community Grant Program Allocations - RIPA Recommendations
Recommended Allocations
2023 Ask
2023 Allocation
Community Services - Seed
$0
$0
Community Services - Cultivate
$17,380
$15,569
Festivals and Events - Seed
$0
$0
Festivals and Events - Cultivate
$64,000
$57,331
Signage Grant (100%)
$0
$0
Total:
$81,380
$72,900
Denied (Ineligible)
2023 Ask
2023 Allocation
Port Burwell Periscope Playhouse
$10,000
$0
St. Mary's St. Helen's Youth Group
Vacation Bible School
$1,500
$0
Total ALLOCATIONS:
$11,500
$0
Community Services (Cultivate)
2023 Ask
2023 Allocation
Tillsonburg & District MSC
$2,100
$1,823
STEAM Centre
$10,000
$8,973
Elgin 4-H
$2,000
$1,725
Quad County
$3,280
$3,048
Total COMMUNITY
SERVICES(Cultivate):
$17,380
$15,569
Festival and Event (Cultivate)
2023 Ask
2023 Allocation
Aylmer and East Elgin Agricultural
Society - Aylmer Fair
$10,000
$8,764
Bayham Beachfest
$10,000
$9,424
Elgin County Pride
$6,750
$5,577
C.A.L.I.P.S.O. Port Stanley
$10,000
$9,451
Elgin County Plowmen's Association
$250
$210
Wallacetown Agricultural Society
$10,000
$8,817
Rodney Aldborough Agricultural Society
$10,000
$9,213
Shedden Agricultural Society
$4,500
$3,742
Elgin -Middlesex VON Seniors Picnic in
the Park
$2,500
$2,132
Total FESTIVALS &
EVEN TS(Cultivate):
$64,000
$57,331
Page 16 of 93
Signage Grant
2023 Ask
2023 Allocation
No Applications Received
$0
$0
Total:
$0
$0
Fanshawe College Personal Support
Worker PSW Scholarship (Warden)
2023 Allocation
Committed
Fanshawe College
$500
$500
Total:
$500
$500
Page 17 of 93
'.Progfressive by Nature
...
RECOMMENDATION:
REPORT TO COUNTY COUNCIL
FROM: Paul Hicks, Acting Manager of Planning
DATE: May 23, 2023
SUBJECT: Township of Malahide Official Plan
Amendment No. 21, Concession 7 N, Part Lots 26-28,
Concession NTR, Part Lots 99-101, (9600 Walker
Road), Township of Malahide
Applicant: Zelinka Priamo Ltd.
Municipality: Township of Malahide
Owner: Paul Wagler
File No.: MA OPA 1-23
THAT the Council of the Corporation of the County of Elgin approves Official Plan
Amendment No. 21 to the Official Plan of the Township of Malahide, File No. MA
OPA 1-23; and
2. THAT staff be directed to provide notice of this decision in accordance with the
requirements of the Planning Act.
INTRODUCTION:
The Council of the Township of Malahide has adopted an amendment to their official
plan, known as Official Plan Amendment No.21 (OPA No.21) and they have subsequently
forwarded the amendment to the County of Elgin for approval (see attachment). In
accordance with Section 17 of the Planning Act, the Council of the County of Elgin, as
"Approval Authority," is required to make a decision on the adopted amendment in which
Council may approve, modify or refuse to approve the amendment. If Elgin County fails to
make a decision within 120 days after the amendment is received, any person or public
body may appeal to the Ontario Land Tribunal.
This report is intended to provide County Council with the information required to make
a decision on the adopted amendment.
DISCUSSION:
OPA No. 21 was adopted by Township Council on April 20, 2023 (By-law No. 23-36).
The purpose of the amendment is to modify the text of `Special Policy Area 6' (the
Page 18 of 93
K
(nship OP designation of the lands) to permit the establishment of a metal
in fabrication use. The amendment is required as the current `Special
Policy Area 6' designation only permits a small-scale furniture finishing operation and
associated warehousing/retail activities, in addition to the primary farming operation and
residential use. The amendment would see the furniture finishing business discontinued
and the existing building repurposed/expanded to accommodate a 2,OOOm2 metal
fabrication facility producing roof and siding products, primarily for the agricultural
sector. The proposal would not result in the removal of any agricultural lands in active
production and would be similar to the existing principle of land use established under
the current Special Policy Area 6 designation.
A concurrent zoning by-law amendment (ZBLA) was submitted to the Township to
reflect the proposed changes in Township OP land use permissions and to ensure
conformity with agricultural area policies. It should be noted that a holding zone applies
to the subject lands, which will require execution of a site plan agreement prior to being
lifted. Matters of site plan control and zoning will be addressed at the Township level.
The proposal has proceeded through the standard application process, including the
preparation, review, and acceptance required technical studies and reports, as well as a
technical circulation to statutory review agencies. Given the industrial nature of the
proposed use, a land use compatibility assessment in accordance with the Ministry of
Environment, Conservation and Parks D-6 Guidelines was required, along with a
planning justification report to inform and support the proposal. A Public meeting
required under the Planning Act was subsequently held prior to Township Council's
adoption of OPA No. 21. No concerns were raised with respect to the supporting
materials provided, and no objections to the proposal were received by the Township
prior to making a decision.
The subject lands are currently designated `Agricultural Area' on Schedule A of the
County of Elgin Official Plan (COP). Section C2.9 of the COP allows for limited non-
agricultural uses to be considered in the Agricultural Area, subject to the applicant
satisfactorily demonstrating that: there is a need within the COP planning horizon for the
use; the subject lands do not comprise a specialty crop area; there are no other
reasonable alternative locations; the use complies with minimum distance separation
formulae; the use would not hinder the expansion of a settlement area; and, the use
would not otherwise negatively impact surrounding agricultural operations and lands.
The above criteria are consistent with the Provincial Policy Statement (PPS) 2020
policies respecting non-agricultural uses in a prime agricultural area. County staff are
satisfied that the proposal has satisfactorily demonstrated the above criteria as part of
Page 19 of 93
K
their submission and concur with the Township Planner's assessment of the proposal in
their report to Township Council, dated April 20, 2023.
County staff have had the opportunity to review the proposal and associated materials
against the requirements of the Planning Act, the Provincial Policy Statement, the
County Official Plan, and Township of Malahide Official Plan, and are satisfied that the
proposal meets all relevant requirements and is appropriate for the context of the
subject lands.
FINANCIAL IMPLICATIONS:
There are no identified direct financial implications to the County with respect to the
approval of the proposal.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
This amendment will directly impact the Township of Malahide.
COMMUNICATION REQUIREMENTS:
The Notice of Decision will be sent to the applicant, Township of Malahide and those
prescribed under the Planning Act.
Page 20 of 93
E
CONCLUSION:
Based on the above analysis it is recommended that County Council approve OPA No.
21 of the Official Plan of the Township of Malahide in its entirety, as the adopted
amendment:
• Is consistent with the Provincial Policy Statement;
• Conforms to the County of Elgin, and Township of Malahide Official Plans; and
• Constitutes good planning and is in the public interest.
All of which is Respectfully Submitted
Paul Hicks
Acting Manager of Planning
Reviewed & Approved for
Submission:
Stephen Gibson
Acting Chief Administrative Officer
Page 21 of 93
AMENDMENT NO. 21
TO THE
OFFICIAL PLAN
OF THE
TOWNSHIP OF MALAHIDE
Subject: Five Star Metals Inc. (c/o Paul Wagler)
9600 Walker Road
April 20, 2023
Page 22 of 93
PART A - THE PREAMBLE
1. PURPOSE
The purpose of this Amendment is to amend the Special Policy Area No. 6, as it applies to certain lands,
being Part Lot 26(99), Concession 7, N.S.T.R., in the geographic Township of Malahide, to remove a
small-scale furniture finishing operation, warehousing, and retail use and permit a metal roofing and
siding fabrication use.
2. BASIS
The Amendment to the Official Plan would be consistent with the policies of the Provincial Policy
Statement 2020, County of Elgin Official Plan, and Township of Malahide Official Plan.
The full basis for this Amendment has been set out in the Application and supplementary materials
submitted in support of this Amendment.
PART B - THE AMENDMENT
All of this part of the Amendment entitled `Part B - The Amendment', consisting of the following text, constitutes
Amendment No. 21 to the Official Plan of the Township of Malahide.
DETAILS OF THE AMENDMENT
1. Section 3.8.6 of the Official Plan of the Township of Malahide is hereby amended by deleting the existing
text and replacing it with the following:
3.8.6 Specific Policy Area No. 6
3.8.6.1 The lands situated on the east side of Walker Road, north of Talbot Line, in Part Lot 26(99),
Concession 7, N.S.T.R., in the geographic Township of Malahide, municipal address 9576 Walker Road,
and designated "Specific Policy Area" on Schedule "Al", may be used, developed and zoned to permit a
metal fabrication facility. Any proposed development will be subject to a site -specific Zoning By-law
amendment and will be subject to the Site Plan Control policies of Section 4.8 of the Official Plan. The
parcel so designated will be subject to an amendment to the Township's Zoning By-law and the holding
("H") symbol applied with its removal contingent upon a site plan agreement being entered into. The
owner shall be responsible for ensuring that all studies deemed necessary to identify and mitigate any
impacts arising from the industrial expansion are provided to the satisfaction of the Township.
3.8.6.2 The maximum floor area of the metal roofing and siding fabrication use shall not exceed 2,OOOm2.
3.8.6.3. No new lots will be created through the consent to sever process
PART C - THE APPENDICES
The following appendices do not constitute part of Amendment No. 21 but are included as information supporting
Page 23 of 93
the amendment.
Appendix I - Notice of Public Meeting
Page 24 of 93
CORPORATION OF THE TOWNSHIP OF MALAHIDE
BY-LAW NO. 23-36
WHEREAS the Township of Malahide has an official plan that is in effect, adopted by Council on 16
August 2001 and approved by the Ministry of Municipal Affairs on 9 March 2003, and as subsequently
amended; and
WHEREAS the proposed amendment would be consistent with the Provincial Policy Statement;
WHEREAS the intent of the Official Plan of the County of Elgin and the Official Plan of the Township
of Malahide would be maintained;
WHEREAS the Council of the Corporation of the Township of Malahide now deems it expedient to
adopt the proposed amendment to the Official Plan of the Township of Malahide
THEREFORE the Council of the Corporation of the Township of Malahide, in accordance with Section
17 of the Planning Act, R.S.O., 1990, as amended, hereby enacts as follows:
THAT Amendment No. 21 to the Official Plan of the Township of Malahide, consisting of the
attached explanatory text and schedules, is hereby adopted.
2. THAT this By-law shall come into force:
a. a) Where no notice of objection has been filed with the Township's Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of
the prescribed time; or
b. b) Where notice of objection has been filed with the Township's Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the approval of
the Ontario Municipal Board.
READ a FIRST and SECOND time this 20th day of April, 2023.
READ a THIRD time and FINALLY PASSED this 20th day of April, 2023.
4yVVni"11-�
or — D. Giguere
fioda2�1_
Clerk — A. Adams
Page 25 of 93
DECISION
With respect to Official Plan Amendment No. 21 to the
Official Plan of the Township of Malahide under 17(34) of
the Planning Act
I hereby approve all of Official Plan Amendment No. 21 to the Township of Malahide
Official Plan as adopted by By-law No. 23-36.
Dated at the County of Elgin this 23rd day of May 2023.
Manager of Planning,
County of Elgin
Page 26 of 93
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: May 15, 2023
SUBJECT: Homes — Multi -Sector Service
Accountability Agreement (MSAA) —
Schedule F
RECOMMENDATIONS:
THAT the report titled: "Homes — Multi -Sector Service Accountability Agreement
(MSAA) — Schedule F" dated May 15, 2023 be received and filed; and,
THAT Council authorize the Acting Chief Administrative Officer (CAO) to sign the "Multi -
Sector Service Accountability Agreement (MSAA) — Schedule F" for the period of April
1, 2022 — March 31, 2023.
INTRODUCTION:
The Corporation of the County of Elgin has a current Multi -Sector Service Accountability
Agreement (MSAA) in place with the Ontario Health West Region for adult day program
services at Bobier Villa and Terrace Lodge. The agreement requires the submission of
a signed annual Declaration of Compliance — Schedule F.
BACKGROUND AND DISCUSSION:
The Multi -Sector Service Accountability Agreement (MSAA) includes a schedule of
reporting requirements for specific reports related to performance, occupancy, staffing,
funding, compliance, etc. Schedule F, "Form of Compliance Declaration" relates to a
declaration by the Chief Administrative Officer that the Health Service Provider has
fulfilled its obligations under the MSAA during the applicable period. The reporting
period is from April 1, 2022 — March 31, 2023.
FINANCIAL IMPLICATIONS:
It is imperative that staff ensure that the requirements of the Multi -Sector Service
Accountability Agreement (MSAA) — Schedule F are met to support timely and
appropriate funding.
Page 27 of 93
2
ALIUNivitN I WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The completed and signed Multi -Sector Service Accountability Agreement (MSAA) —
Schedule F Form of Compliance Declaration for the St. Thomas -Elgin Adult Day
Program shall be forwarded, as required, to the Ontario Health West Region within the
required timelines.
CONCLUSION:
To the best of staff's knowledge, the St. Thomas -Elgin Adult Day Program has satisfied
the requirements of Schedule F — Form of Compliance Declaration and recommend that
this form be signed.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
Page 28 of 93
SCHEDULE F — DECLARATION OF COMPLIANCE
DECLARATION OF COMPLIANCE
Issued pursuant to the Multi -Sector Service Accountability Agreement effective April 1, 2019
To: The Board of Directors of Ontario Health
Attn: Board Chair
From: The Board of Directors (the "Board") of the [Corporation of the County of Elgin] (the
"HSP")
Date: 5/24/2023
Re: April 1, 2022 — March 31, 2023 (the "Applicable Period")
Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out
in the multi -sector service accountability agreement between Ontario Health and the HSP
effective April 1, 2019, as amended by an amending agreement dated the 31st day of March,
2020 (the "March 2020 Amendment"), an extending letter effective March 31, 2021 (the "March
2021 Extending Letter") and an extending letter effective March 31, 2022 (the "March 2022
Extending Letter") (collectively, the "Agreement").
The Board has authorized me, by resolution dated 5/23/2023, to declare to you as follows:
After making inquiries of the [Michele Harris, Director of Homes and Seniors Services] and other
appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this
Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has
fulfilled, its obligations under the Agreement in effect during the Applicable Period.
Without limiting the generality of the foregoing, the HSP has complied with:
(i) Article 4.8 of the MSAA concerning applicable procurement practices;
(ii) The Connecting Care Act; 2019; and
(iii) Any compensation restraint legislation which applies to the HSP
[Stephen Gibson], [Chief Administrative Officer, Acting
Page 29 of 93
SCHEDULE F — DECLARATION OF COMPLIANCE
Appendix 1 - Exceptions
[Please identify each obligation under the MSAA that the HSP did not meet during the
Applicable Period, together with an explanation as to why the obligation was not met and an
estimated date by which the HSP expects to be in compliance.]
Page 30 of 93
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: May 16, 2023
SUBJECT: Sole Sourcing Report — Contract, Long -
Term Care Transition Coordinator
RECOMMENDATIONS:
THAT Staff proceed as directed by Council regarding the six-month proposed
agreement with Gail Kaufman Carlin Consulting in the role as Long -Term Care
Transition Coordinator in support of the Terrace Lodge Redevelopment Project; and,
THAT the Warden and Acting Chief Administrative Officer be authorized to sign the
agreement.
INTRODUCTION:
In 2019 the Terrace Lodge Steering Committee identified a contract position required to
support the Terrace Lodge Redevelopment Project as follows:
• Transition and Operational Management Support, working closely with the
Director of Homes and Seniors services to develop plans required by the Ministry
of Long -Term Care, and to assist with the preparation of transitional plans to
support the phased construction approach required for the redevelopment
project.
Council approved a one-year contract with Gail Kaufman Carlin Consulting to provide
Long -Term Care transition and operational management support for the Terrace Lodge
Redevelopment Project in May of 2019. The agreement was extended (with council
support) in 2020, 2021, and 2022 as per the terms of the agreement. The current
agreement term has been completed.
BACKGROUND AND DISCUSSION:
The previous agreement(s) with Gail Kaufman Carlin Consulting were highly effective.
Gail Kaufman -Carlin demonstrated flexibility and provided expertise and support to the
Terrace Lodge redevelopment project, including but not limited to the following:
Page 31 of 93
• runctionai plan aevelopment
2
• Operational plan development; and, submission to Ministry of Long -Term Care
• Design and phased construction plans — addition and renovation
• Occupancy plan development and submission to Ministry of Long -Term Care
• Working collaboratively with County of Elgin staff, Ministry of Long -Term Care,
Council, architect, the steering committee and working groups
• Consultation with AdvantAge Ontario, Public Health, etc. as directed
The Terrace Lodge redevelopment project is at a critical stage preparing for occupancy,
and readying for Phase 2 which is a complex phase including extensive kitchen
renovations, beginning some project work within the core and readying for Phase 3
which will involve temporary doubling up of residents in the addition. A detailed
occupancy plan (outlining the plan to meet the requirements for pre -move, move day,
post move) will be required to be submitted to the Ministry of Long -Term Care for
review. Successful occupancy plan implementation will require significant dedicated
staff and consultant time to ensure the mandatory ministry requirements are met; and,
to support staff and resident safety and well-being.
FINANCIAL IMPLICATIONS:
If approved by Council, Gail Kaufman Carlin Consulting has agreed to the same terms
and conditions as per the May 2022 Independent Consultant Agreement with a
proposed hourly ($5/hour) increase and maximum of 200 hours within the timelines of
the six-month agreement as per the attached.
The financial implications include:
• Subject to fulfilling the service commitments outlined in this Agreement, the
consultant will be paid at a rate of $170 per hour plus HST;
• Billable expenses will include mileage at a rate of $0.60 per kilometre, and any
printing, courier or material costs not provided by County of Elgin;
• Professional fees, net of taxes and expenses, are not anticipated to or will not
exceed a cumulative total of $35,000; and,
• The costs of the transition coordinator position are within the overall approved
Terrace Lodge Redevelopment Project
ALIGNMENT WITH STRATEGIC PRIORITIES:
Page 32 of 93
serving tigin
® Ensuring alignment of
3
Growing Elgin
❑ Planning for and
current programs and facilitating commercial,
services with community industrial, residential,
need. and agricultural growth.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Additional Comments:
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
If approved, the ongoing position related to the role of Long -Term Care Transition
Coordinator filled by Gail Kaufman Carlin Consulting, will be communicated to County
staff, steering committee and working group members.
CONCLUSION:
Gail Kaufman Carlin Consulting has demonstrated the ability to effectively support the
Terrace Lodge Redevelopment Project and has worked collaboratively with County
Staff, steering committee and working groups. I am confident that, through the
proposed attached agreement, this role will continue to support the success of the
Terrace Lodge Redevelopment project; through occupancy.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
Page 33 of 93
Independent Consultant Agreement
This Independent Consultant Agreement (the "Agreement") is made and entered into by
the undersigned parties: Corporation of the County of Elgin and Gail Kaufman Carlin
Consulting, 133 Avondale Ave S., Waterloo, Ontario, N2L2C4 (the "Consultant").
In consideration of the promises, rights and obligations set forth below, the parties hereby
agree as follows:
1. Term
The term of this Agreement shall begin on May 22, 2023 and continue until November 15,
2023 unless terminated earlier as set forth in this Agreement. The term of this Agreement
may be extended by mutual agreement between the parties.
2. Services
The Consultant will provide the following services, as requested by the Director of Homes
and Seniors Services, with regard to the redevelopment of Terrace Lodge, County of Elgin:
i) Support the Director of Homes and Seniors Services' -with planning, design and
operational project work.
ii) Work collaboratively with County of Elgi'
stakeholders to research, develop and submit
and reports.
iii) Support communications and,consultatic
staff, residents, families, public and governm
iv) Attend project,
Additional services
upon between the r
The Consultant shall tat
Services, County,of Elgi
Council, architect and identified
sd planning and approval documents
with key stakeholders, such as Council,
,al/regulatory bodies.
as requested
services described above may be mutually agreed
on from Michele Harris, Director of Homes and Seniors
3. Compensation and Expenses
Subject to fulfilling the service commitments outlined in this Agreement, the Consultant
will be paid at a rate of $170 per hour plus HST. Billable expenses will include mileage at
a rate of $0.60 per kilometer, and any printing, courier or material costs not provided by
County of Elgin.
Professional fees, net of taxes and expenses, with regard to section 2 are not anticipated to
or will not exceed a cumulative total of 200 billable hours or $35,000 over the term of this
agreement.
1
Page 34 of 93
County of Elgin will generally be invoiced monthly, with payment(s) due within 30 days
of receipt of the invoice.
4. Relationship
The Consultant will provide the Consultant's services to County of Elgin as an independent
Consultant and not as an employee.
Accordingly:
• The Consultant agrees that County of Elgin shall have no liability or responsibility
for the withholding, collection or payment of any taxes, employment insurance
premiums or Canada Pension Plan contributions on any amounts paid by County
of Elgin to the Consultant or amounts paid by the Consultant to its employees or
Consultants. The Consultant also agrees to indemnify County of Elgin from any
and all claims in respect to County of Elgin's failure to withhold and/or remit any
taxes, employment insurance premiums or Canada Pension Plan contributions.
• The Consultant agrees that as an ii
be qualified to participate in or to
Elgin may extend to its employees.
• The Consultant is free to pri
conflict of interest with the C
• The Consultant has no authority to
any authority to enterinto or conclu(
or obligation for, in the name of, or
5. C
the Consultant will not
benefits that County of
ces to other clients, so long as there is no
contractual obligations to County of Elgin.
will not exercise or hold itself out as having
iy contract or to undertake any commitment
)ehalf of County of Elgin.
The Consultant hereby agrees,to keep confidential all information received from County
of Elgin, unless the nature or purpose of the information requires its disclosure. It is
understood that with any form of communication there is potential risk of unauthorized
disclosure; both parties agree to work jointly to mitigate this risk. If the Consultant retains
any employees or Consultants of its own who will perform services hereunder, the
Consultant shall ensure that such employees or Consultants execute an agreement no less
protective than outlined in this agreement. The engagement of any sub-consultant(s) will
be subject to the approval of County of Elgin.
6. Termination
The independent Consultant relationship contemplated by this Agreement will conclude on
November 15, 2023, unless terminated earlier as set forth below. The Consultant agrees
that no additional advance notice or fees in lieu of notice are required in the event the
relationship terminates earlier.
The Consultant agrees that County of Elgin may terminate this Agreement at any time
without notice and without any further payment, excepting work completed, if the
2
Page 35 of 93
Consultant is in material breach of any of the terms of this Agreement. County of Elgin
may terminate this Agreement at any time at its sole discretion, upon providing to the
Consultant 30 calendar days' advance written notice of its intention to do so. Upon receipt
of such notice, the Consultant may waive notice in which event this Agreement shall
terminate immediately.
The Consultant may terminate this Agreement at any time at its sole discretion upon
providing to County of Elgin 30 calendar days' notice of Consultant's intention to do so.
Upon receipt of such notice, County of Elgin may waive notice in which event this
Agreement shall terminate immediately.
7. Insurance
Without restricting the generality of the section on Indemnification the Consultant shall
obtain, maintain, pay for and provide evidence upon request of"professional liability
insurance coverage, taken out with insurance companies licensed to transact business in
the Province of Ontario.
8. Indemnity:
Each Party (an "Indemnifying Party") agrees to defend, indemnify and hold harmless the
other Party (an "Indemnified Party), its affiliates, agents and employees from and against
all claims, liabilities, suits, losses, damages and expenses, including costs and reasonable
attorney's fees ("Claims"), arising directly out of the acts and/or omissions of the
Indemnifying Party, or out of any breach of Indemnifying Party's obligations pursuant to
this Agreement.
9. Limitation of Liability
No Party will be liable for any indirect, special, incidental, consequential, punitive or
exemplary damages, damages for loss of revenue or profit, or damages in tort, arising in
any way from a breach of this Agreement, the Consultant's engagement, or the
performance of the Consultant's duties and responsibilities under this Agreement.
10. Health and Safety
The Consultant covenants that she and all her employees/sub-consultants are
knowledgeable in, and follow the regulations which pertain to their duties which are
included in the. Occupational Health and Safety Act (R.S.O.) 1990, as amended and
associated regulations as appropriate.
11. Obligations Surviving Termination of this Agreement
All obligations to preserve County of Elgin's confidential information shall survive the
termination of this Agreement.
12. Entire Agreement
This Agreement represents the entire agreement between the parties and the provisions of
this Agreement shall supersede all prior oral and written commitments, contracts and
understandings with respect to the subject matter of this Agreement. This Agreement may
be amended only by mutual written agreement of the parties.
3
Page 36 of 93
13. Assignment
This Agreement shall inure to the benefit of and shall be binding upon each party's
successors and assigns. Neither party shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party.
14. Governing Law and Principles of Construction.
This Agreement shall be governed and construed in accordance with the laws of the
Province of Ontario and the federal laws of Canada applicable therein: If any provision in
this Agreement is declared illegal or unenforceable, the provision will become void,
leaving the remainder of this Agreement in full force and effect,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their duly authorized representatives, effective as of the day and year first above written.
COUNTY OF ELGIN GAIL KAUFAN CARLIN
Title:
Date:
84
ufman Carlin
4
Page 37 of 93
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Senior Services
Jennifer Ford, Director of Finance/Treasurer
DATE: May 16, 2023
SUBJECT: Terrace Lodge Redevelopment Project —
Advocacy for Construction Funding
Subsidy (CFS) Top -up
RECOMMENDATIONS:
THAT Council authorize staff to collaborate with relevant association(s) to support
advocacy efforts for CFS top -up funding; and,
THAT staff prepare additional correspondence, for the Warden's signature, that will be
utilized to support continued advocacy for increased Construction Funding Subsidy
(CFS) funding for the Terrace Lodge capital redevelopment project.
INTRODUCTION:
Council is aware of current CFS top -up funding available to Long -Term Care capital
projects, that received written approval to start construction between April 1, 2022 and
August 31, 2023, which unfortunately excludes the development agreement signed by
the Corporation of the County of Elgin in March of 2022 for the redevelopment of
Terrace Lodge. Council has already started advocacy to obtain additional funding for
the project relative to the new CFS top -up funding available. This report seeks to
update Council on additional potential advocacy opportunities that may support and/or
further advance their efforts.
BACKGROUND AND DISCUSSION:
Council representatives and staff attended the Ontario Good Roads convention in
Toronto April 16 to 19, 2023. During this convention, a delegation from the County had
opportunity to meet with representatives of the Ministry of Health and Long -Term Care
regarding our CFS top -up funding concerns related to the Terrace Lodge capital project.
During the delegation, the Ministry representatives could not commit to any funding
changes but did record Council's concerns that would be shared with Ministry officials.
Page 38 of 93
2
vn Hpni zo, 2023, the Warden was able to share our concerns and pamphlet with MPP
Flack during a visit to Elgin Manor for the announcement of local health priorities
funding (Bladder Scanner).
In advance of the above two meetings, staff created a pamphlet that was available to be
shared as an information takeaway for officials. Since these meetings, there has been
no additional communication from the Ministry related to a change in funding. Staff
have learned about two additional opportunities that may be beneficial to pursue while
Council awaits Ministry communications.
Staff suggest that correspondence be drafted to outline the specific concerns related to
the exclusion of Terrace Lodge from the CFS top -up funding and directly appeal to
Brian Pollard, Assistant Deputy Minister of Long -Term Care, Capital Development. This
opportunity could enable an individual review of our case and may further support
escalation of our case more efficiently and effectively. Staff would be prepared to speak
on the County's behalf to answer any questions that arise immediately.
The County of Elgin Homes are a member of AdvantAge Ontario,
fn �i inn °,: q�I i���ti°::u� "..A. whose membership is a
r n��..�k��i iGni i��/„/IIII�ki��I�r I i
network of not -for -profit leaders across the province that share a commitment and
passion for advancing senior care. Staff are aware that other organizations within this
membership are also advocating for this funding as they find themselves in the same
situation as the County, but may not be municipal entities. Representatives from
AdvantAge Ontario have expressed a willingness to support our advocacy for CFS top -
up funding and, to do so, require further information related to our position on this
matter.
FINANCIAL IMPLICATIONS:
The additional funding of $35 per bed per day for 25 years is significant and would be
able to support most, if not all, of the debt repayment related to the capital loan that will
be taken out to rebuild Terrace Lodge. Any portion of this funding (potentially for Phase
2 and Phase 3 of the project) will directly benefit all residents of the County of Elgin by
lessening the burden of the debt repayment on the levy. Staff are committed to
assisting Council in their advocacy for this additional funding by bringing forth
opportunities as they are known.
Page 39 of 93
3
ALIUNivitN I WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
COMMUNICATION REQUIREMENTS:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Staff to collaborate with AdvantAge Ontario and provide support for advocacy efforts;
and, staff to prepare correspondence and include the pamphlet to the appropriate
Ministry official(s) to be signed by the Warden to further advocacy for additional funding.
CONCLUSION:
Ongoing advocacy for additional capital funding is time sensitive (as we are quickly
approaching Phase 2 of the Terrace Lodge redevelopment project) and it is imperative
to ensure our concerns are heard and our funding needs are met. Staff suggest that the
required information be provided to AdvantAge Ontario and that correspondence be
drafted and sent to the above entities to further our case through additional channels.
All of which is Respectfully Submitted
Michele Harris, Director of Homes and
Senior Services
Jennifer Ford, Director of Finance/Treasurer
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
Page 40 of 93
1
REPORT TO COUNTY COUNCIL
r w,..........11i1f, FROM: Mike Hoogstra,
Manager of Procurement & Risk
. .. .
DATE: May 15, 2023
Pr ofressive by Nature SUBJECT: Procurement Activity Report Q1 (January
1, 2023 to March 31, 2023)
RECOMMENDATION:
THAT the May 15, 2023 report titled, Procurement Activity Report Q1 (January 1, 2023
to March 31, 2023), submitted by the Manager of Procurement & Risk, be received and
filed for information.
INTRODUCTION:
The County's Procurement Policy requires that an information report containing the
details relevant to the exercise of delegated authority for all contracts awarded that
exceed $15,000, including amendments and renewals, be prepared and reported to
Council on a quarterly basis. This report covers the period from January 1, 2023 to
March 31, 2023.
DISCUSSION:
The Council of the Corporation of the County of Elgin delegated authority to the Directors
to award contracts as follows:
Value
Report Status
Greater than $15,000
but less than $250,000
No report to Council required if within approved
budget
Council also approved that an information report would be brought forward containing
details of the award of contracts including amendments and renewals. The detailed report
of the award of contracts is attached as Appendix A.
FINANCIAL IMPLICATIONS:
Prior to contract and purchase order approval, confirmation is made to ensure that the
appropriate funds are available in the approved budget.
Page 41 of 93
K
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
None
CONCLUSION:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
This report is submitted to summarize the County's procurement activity for the first
quarter of 2023 in accordance with the reporting requirements as set out in section 12.2
of the Procurement Policy.
All of which is Respectfully Submitted
Mike Hoogstra
Manager of Procurement & Risk
Jennifer Ford
Director of Financial Services / Treasurer
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
Page 42 of 93
APPENDIX A
Procurement Activity — January 1, 2023 to March 31, 2023
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
/ PO#
Engineering,
Capital
2023 Honda CRV (Tourism Cruiser)
Westgate Honda
$37,936
Planning &
PO# 953
Enterprise
Capital
Bridge and Culvert Inspection
J.L. Richards &
$35,219
PO# 959
Services
Associates
Contract Extension for 2023/2024
Capital
Replacement of two (2) Lochinvar
Stonehouse
$91,000
PO# 960
Boilers at Elgin Manor
Mechanical Ltd.
Capital
Legal Services Office Renovation
CD Drywall &
$18,852
PO# 961
(Framing, Insulation, Drywall &
Acoustics
Ceilings)
Operating
Waste and Recycling
Waste
$22,544*
2022-T21-RB
Dumpster/Container Collection
Management of
(*approximate
Services
Canada
annual cost)
(Cooperative Contract)
Operating
Re -Design and Development of the
adHOME
$30,000
2023-PO4
2023 Elgin County Culinary Guide
and Campaign
Homes &
Capital
Rhapsody Tub for Bobier Villa
Arjo Canada Inc.
$27,828
Seniors
PO# 945
Services
Operating
Nursing Equipment Annual
Arjo Canada Inc.
$73,028
Maintenance Agreement — 3 LTC
Homes
Page 43 of 93
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST Excluded)
/ PO#
Community &
Operating
Integrated Library System Annual
Innovative
$62,278
Cultural
Contract Renewal
Interfaces Inc.
Services
Operating
Library E-Resource Licensing for
Ontario Library
$26,520
2023 (includes Overdrive Shared E-
Services
Book collection)
Emergency
Capital
Power Stretcher (2) and Stair Chair
Stryker Canada
$49,910
Medical
PO#962
(2) for new Ambulances
Services
Single Source contract award due
(EMS)
to ambulance manufacturer
(Crestline) no longer providing
equipment with new ambulances
Capital
Lucas 3, Chest Compression
Stryker Canada
$49,764
PO#955
System for Community
Paramedicine Program
Single Source contract award due
to compatibility with existing LifePak
15 Defibrillators.
Information
Operating
Laserfiche Software Licenses,
Thinkdox Inc.
$32,809
Technology
Support and Consulting Services
Services
Contract Renewal (RFP 2018-35)
Operating
ESRI Enterprise License Agreement
ESRI Canada
$68,990
Contract Renewal
Page 44 of 93
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager of Transportation
Services
DATE: May 15, 2023
Progfressive by ature SUBJECT: Imperial Road (Port Bruce) — Request for
Guard Rail
RECOMMENDATIONS:
THAT the report titled, "Imperial Road (Port Bruce) — Request for Guard Rail' from the
Manager of Transportation, dated May 15t", 2023 be received and filed; and,
THAT staff be directed to install Chevron alignment signs on Imperial Road as per the
Ontario Traffic Manual along the horizontal roadway curve immediately north of Rush
Creek Line.
INTRODUCTION:
The County of Elgin has received a request from the Township of Malahide to consider the
installation of guard rail on Imperial Road within the Village of Port Bruce. This report
considers the request and measures it against existing conditions and technical warrant
criteria.
DISCUSSION:
Imperial Road (CR73) within the Village of Port Bruce has an annual daily traffic volume
of approximately 1,800 and a posted speed limit of 50 km/h. A horizontal curve exists
north of Rush Creek Line within the 50 km/h speed zone, with an advance curve
warning sign, reflective markers and white roadway edge lines to delineate the curve.
Imperial Road in this location has recently been reconstructed as part of the Port Bruce
Bridge construction and the roadway shoulders have been paved. Roadside slopes are
at a 2.1 gradient and the roadway is elevated approximately 2 m from the adjacent
lands on the outside of the curve. A review of available police collision reports has
identified one collision at this location over the past 5 years, however, staff is aware of
at least one additional recent collision incident where a vehicle failed to negotiate the
curve.
A review of the applicable technical manuals in respect to guide rails suggests that they
are only warranted where the combination of the height and slope of the embankment is
Page 45 of 93
K
a more severe hazard than the barrier system itself. Warrant criteria also states that a
guide rail is typically not warranted protecting slopes less than 3m in height nor are they
typically installed in low speed, urban environments. This location on Imperial Road is
posted at 50 km/h, does not have a historic pattern of collisions, and has an
embankment height of only 2 m. These roadway characteristics suggest a guard rail
barrier system is not warranted. For Council's information, the cost of installing steel
beam guard rail with appropriate end treatments would be approximately $30,000.
In order to provide drivers with additional visual guidance to changes in the horizonal
road alignment, Chevron alignment signs may be installed. Although technically not
warranted at this location, the installation of Chevron signs provides a reasonable
response to the safety concerns expressed by the Township of Malahide. Staff
therefore recommends to install Chevron alignment signs along the horizonal curve
north of Rush Creek Line and to continue to monitor the location for their effectiveness.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
® Ensuring alignment of ❑ Planning for and
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The Township of Malahide staff will be requested to install the Chevron alignment
warning signage at the County's expense.
COMMUNICATION REQUIREMENTS:
A copy of this report will be provided to the Township of Malahide in response to their
request to consider the installation of guard rail at this location.
Page 46 of 93
K
CONCLUSION:
The County of Elgin received a request from the Township of Malahide to consider the
installation of guard rail along a section of Imperial Road entering the Village of Port
Bruce.
Staff has reviewed this location in context of applicable technical manuals and have
determined that a guard rail is not warranted. However, to provide additional guidance to
drivers, staff is recommending to install Chevron alignment signage at this location.
All of which is Respectfully Submitted
Peter Dutchak
Manager of Transportation Services
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
Page 47 of 93
87 John Street South
Aylmer ON N5H 20
Phone: 519-773-5344
Fax: 519-773-5334
www. mala hide.ca
April 21, 2023
Elgin County Council (sent via email: ifentie@ELCIN.ca)
County of Elgin
450 Sunset Drive, St. Thomas, Ontario N5R 5V1
RE: Safety Concerns - Request for guardrails on Imperial Road, Port Bruce
At its regular meeting held on April 20 2023, Malahide Township Council considered
and passed the following:
No. 23-194
Moved By: Scott Lewis
Seconded By: John H. Wilson
THAT Township of Malahide Council request Elgin County Council to consider
requirements for guiderail placement on the Northwest side of Imperial Road at
Rush Creek Line.
Carried
The Township respectfully requests your co-operation with respect to this matter and
thanks you for your consideration.
Please do not hesitate to contact this office if you require any further information.
Respectfully,
IRS
Allison Adams,
Manager of Legislative Services/Clerk
Page 182 of 205
Page 48 of 93
Pro�fressival by Nature
RECOMMENDATION:
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community
and Cultural Services
DATE: May 16, 2023
SUBJECT: Installation of Oneida Settlement Story
Mural at Elgin County Heritage Centre
THAT County Council hereby approve the installation of an interpretive mural depicting
the settlement story of Oneida Nation of the Thames on the exterior of the Elgin County
Heritage Centre subject to the terms and conditions contained in the May 16, 2023
report titled Installation of Oneida Settlement Story Mural at Elgin County Heritage
Centre.
INTRODUCTION:
This report seeks County Council's approval for the installation of a mural on the west -
facing exterior wall of the Elgin County Heritage Centre which will depict the 1840
settlement journey of the Oneida Nation of the Thames, a journey that took them from
upstate New York, across Lake Erie and through present-day Elgin County to lands on
the Thames River.
DISCUSSION:
The Department of Community and Cultural Services has established a strong working
partnership in recent years with the Oneida Language & Cultural Centre. This was
initially based on regular research visits by members of the Oneida community to the
Archives and was elevated in 2019 when representatives of the Centre were invited to
view the facilities and collections of both the Elgin County Museum and Elgin County
Archives. This began a discussion on ways the two neighbouring communities can
work more closely together on Indigenous programming and historical research. One
outcome was Oneida's participation in the `Museums of Elgin County Database'
beginning in 2022 which is hosted by the County and directly supported by Museum
staff. Another outcome is that the Manager of Museum and Archives provides regular
curatorial support to the community. Furthermore, staff of Elgin County Library have
recently begun to visit the community to promote library services to Oneida residents.
All of these efforts are on -going.
A further opportunity to solidify this partnership now exists through a proposed mural
project depicting Oneida's settlement story and the journey taken in 1840 to their
current location along the south bank of the Thames River which is directly adjacent to
Page 49 of 93
K
the Township of Southwold. A substantial part of this journey took place in Elgin
County, emanating from Port Stanley and then northwards along Kettle Creek to the
present location. This mural will provide an opportunity to make the public aware of this
significant journey that intimately connects Oneida Nation of the Thames and Elgin
County at a site located on a major tourism corridor.
The following are aspects of the proposed project:
• Attached is one depiction of the settlement journey previously produced by the
Oneida Language & Cultural Centre which served as the initial inspiration behind
the project and will act as the conceptual basis going forward.
• The mural will be 8 feet high and 16 feet wide and will be located on the west
facing exterior wall of the Elgin County Heritage Centre (see attached photo).
The preferred location is marked as "A" in the attached photo. This location is
adjacent to a space already in use as a picnic area for the general public.
• Project specifications will be similar to those used for the installation of six murals
across Elgin County as led by the Museum in 2021 and 2022 through funding
received from the estate of Donna Vera Evans Bushell.
• The Oneida Language & Cultural Centre will enter into a Memorandum of
Understanding with the County and will then commission the artists involved. It is
expected that at least two artists will act as a team on this project, both of whom
are residents of Oneida.
• The mural will be painted on site at the Oneida Language & Cultural Centre on
smaller panels which will then be mounted together at the Heritage Centre to
achieve the cumulative mural size of 8 feet by 16 feet.
• The mural will hang for a minimum of five years and will then be extended year to
year depending on its future condition.
• The museum will make visitors aware of the mural and provide additional
material from the Oneida Language & Cultural Centre to interested persons.
FINANCIAL IMPLICATIONS:
Total budget for this project is $8,000 which includes the costs for artists' fees,
materials, anti -graffiti coating and installation. These funds already exist in the
Museum's 2023 operating budget through projects associated with the bequest received
from the estate of Donna Vera Evans Bushell. No further County funds are required to
proceed.
Page 50 of 93
K
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
® Ensuring alignment of ❑ Planning for and
current programs and facilitating commercial,
services with community industrial, residential,
need. and agricultural growth.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
Completion of this project will further solidify relations with a key strategic partner along
Elgin County's border and fits in well with the County's Indigenous outreach efforts. The
Oneida Language & Cultural Centre will benefit by gaining free interpretive space at the
Heritage Centre to bring awareness to their community's settlement story.
COMMUNICATION REQUIREMENTS:
Regular updates about the mural's development will be posted on the County's social
media accounts. An unveiling ceremony involving representatives of the Oneida Nation
of the Thames, County Council, the general public and local media will be planned upon
completion.
CONCLUSION:
Should Council approve this project, it is expected that the mural will be completed and
installed by the end of 2023 with an unveiling ceremony to follow either during fall 2023
or spring 2024. The Elgin County Museum Advisory Committee, which has two
representatives from Elgin County Council (Councillors Giguere and Hentz), will have
an opportunity to provide input into this project as it progresses.
All of which is Respectfully Submitted
Brian Masschaele
Director of Community and Cultural
Services
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
Page 51 of 93
Al
00110.lq Ef DA OF T LIE THA NIE'S $HEDD
Tsh i " wah unise ' lcei
-v 0)
Oncida lfimm
srn v
L, E v R T
'04 mwRrl�,�
EI
FaH 1, 840, Ile firg pity of 200 One we I'm, mea, and chMen FmIde theif Way here
10 their mew home ill Naware 'rewuship. They I& Oneida Casile, KY aad boarded Canal
beats heading easi. Once they reached BidUe, [bey bowled a Steamer mssing, LAe
Egie to R. stwey. Once HIM, bey maie their way ou foot across presed by Reim
couldy on [lie trai ffom Kelde Creek W the Name vilhge now kgovm as NuEcey
Location A Location B
IN
Page 52 of 93
REPORT TO COUNTY COUNCIL
FROM: Jennifer Ford, Director of Financial
10�' � ' Services/Treasurer
DATE: May 17, 2023
Profpre,usly by fVature SUBJECT: Council and Outside Boards
Remuneration and Expenses
RECOMMENDATION:
THAT the report titled "Council and Outside Boards Remuneration and Expenses" dated
May 17, 2023 from the Director of Financial Services/Treasurer be received for
information.
INTRODUCTION:
As per Section 284 (1) of the Municipal Act, each year it is required to provide a
statement to Council related to Council and Outside Boards remuneration and expenses
paid in the previous year.
DISCUSSION:
Warden and Council remuneration and expenses totaled $289,793.23 for the 2022
calendar year and convention expenses were $32,626.81. Remuneration and
expenses paid to persons on Outside Boards totaled $19,780 for that same time period.
FINANCIAL IMPLICATIONS:
The 2022 conventions, for Elgin County Council was $24,788 higher than in 2021 due to
being able to attend conferences in person after the lifting of COVID-19 restrictions.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Page 53 of 93
ving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
None.
CONCLUSION:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
For 2022 the total remuneration and expenses, including conventions, for both Elgin
County Council and Outside Boards was $342,200.04.
All of which is Respectfully Submitted
Jennifer Ford
Director of Financial Services/Treasurer
Lisa Czupryna
Senior Financial Analyst
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
K
Page 54 of 93
I 11111111111�1111yi� 11�1;111�111�iijijpii jigggii
1111171 !1111717�
Mzsz��
The following is a, statement of the remuneration, mileage, and expenses paid to each member of the Elgin County
Council for the period of January 1, 2022 to December 31, 2022, along with a history for the prior two years,
T I I
French, Mary
Giguere, Dominique
Jones, Grant
Ketchabaw, Edward
Marks, Tom
Martyn, Sally
McPhail, Duncan
Mennill, Dave
Purcell, Bob
Couickuyt, Jack
Sloan, Andrew
Widner, Mark
Noble, Todd
Hentz, Michael
(Dec 2021 Warden & Jan -Nov 2022 Warden,)
(Dec 2022 Warden)
(Dec 2020 Warden & Jan -Nov 2021 Warden)
(Jain -Nov 2020 Warden)
am
•
3,318
3,318
3,31&
3,318&
3o3l8o]
L021
Hm�
Total Paid to Warden & Council 289,793-23 291,21112.12 (2) 284,109.23
IRS
Footnote (1): Effective January 2019 the one-third tax exemption for the non! -accountable allowance paid to municipal
officers was ended and to eliminate the negative impact of this tax policy change Council voted to gross up
both the Warden's and Council's rernuneration.
Footnote (2,)-, In 2020-2021 lower expenses for conventions and mileage due to C4VID-19,
All of which is Respectfully Submitted
Lisa Czupryna
Senior Financial Analyst
Jennifer Ford
Director of F r inancial Services/Treasurer
Stephen Gibson
Chief Administrative Officer (Acting)
Page 55 of 93
The following is a statement of the remuneration, mileage, and expenses paid to persons
appointed to Outside Boards for the period January 1, 2022 to December 31, 2022
as authorized by the following By -Laws,
Aldred, Dugiald
Andrews, John
Fleck, John
Kennedy, Rosemary
O'Gradiy, Dennis
Seldion, John
Van Kasteren, Jack
Total
JOINT ELGIN-CENT L ELGIN ACCESSIBILITY
ADVISORY COMMITTEE
No outside members
No outside members,
All of'which is Respectfully Submitted
Lisa Czupryna
Senior Financial Analyst
Jennifer Ford,
Director of Financial Services/Treasurer
Completed consistent with By -Law 20-10
�2,25000
2400,00
3,Via! iOO
2,850.00
2,820.00
2,370.00
2,010.00
oval-511111
zwz��
Stephen Gibson
Chief Administrative Officer (Acting)
0 1 0
Page 56 of 93
0
1
2
3
4
5
TOTAL FOR
COUNCILLOR
ROMA
OGRA
AISO
OWMC
OTHER,
COUNCILLOR
French, Mary
0.00
0.00
2,178.34
0.00
0,00
2,178.34
Gig ere, Dominique
0.00
1,423,42
11,714-06
0.00
0,00
3,137,48
Jones, Grant
0.00
000
3,429.69
0.00
0.00
3,429.69
Ketchabaw, Edward
0.00
854.05
2,034.73
0.00
0�00
2,888.78
Marks, Tom
0.00
2,079.74
3,719.28
0.00
0.00
5,799.02
Mlartyn, Sally
0.00
0.00
1,714.06
0.00
0.00
1,7114.06
McPhail, Duncan
0.010
2,383.08
2,034.73
0.00
000
4,417.81
MennilIl, Dave
0.00
1,901 .62
3,443.62
0.00
000
5,345.24
Purcell, Bob
0.00
0.00
3,716.41
0.00
0.00
3,716.41
TOTALS $ $8,641.91 $ 23,984.910 $ - $ 32,626.81
All figures include H.S,T.
ROMA
Rural Ontario Municipal Association
OGRA
Ontario Good Roads Association
AMO
Association of Muncipalifies, Ontario
OWMC
Ontario West Municipal Conference
OTHER
N/A
ME=
Lisa Czupryna
Jennifer Ford
Director of Financial Services/Treasurer
Stephen Gibson
Chief Administrative Officer (Acting)
Page 57 of 93
EM
COUNCILLOR lie I twatlon
Mileage $
Other
Expenses
Per Diem
Expenses
Total Conventions
French, da ( arafen) 161.75
0.00
1,426.59
2,178.34
Rural Omaha NlNunici at Assouatbon ROMA 0,00
0.00
0,00
0,00
Ontario Good Roads Association OGRA 0,001
U01
0.00
0.00
Association of Muncw aches Ontarics (AMO) 751135
0 00
1,426,59
178,34
Ontario West Nlunici al Conference OWMQ 0.00
0.010
0.00
0,00
OTHER 0,00
0.00
0,00
0,00
OI uuere, Dominique 75,2105
("0
2„385.43
3137,48
Rural Ontario MunNci al Association R.OMA 0,00
0,00
0.00
0.00
Ontario Good Roads Association o RA 0,00
Association of Munch al'b4ies Ontario A' O 752.05
0,00
0 00
1,42142
962 01
1,423,42.
1,714.06
Ontario West Municipal Conference OWMC 0.00
0.00
0,00
0.00
OTHER 0.00
0.00
0.00
0.00
Jones„ Grant 75Z05
469.76
2,:217.88
3,429.69
Rural Ontario M1 nNcN al Association ROMA 0.00
0,00
0 00
0,00
Ontario Good Roads Association OGRA OW
0,00
0.00
0.00
Association of MunoN atttNes Ontario (AMO) 752,05
45976
2,217.88
3,429,69
Ontarlo West Municipal Conference OWMC 0.00
coo
0.0o
0.00
OTHER 0.00
0,00
0.00
0,00
Ketctuabaw, Ed 752A5
0A0
2,136.73
2,888.78
Rural Ontario Municipal al Association ROMA 0.00
0.00
0.00
0,00
Ontario Goad Roads Association OGRA 0.00
0,00
854.05
854.05
Association of Munci alines Ontario (AMO) 752 05,
0,00
1 282 68
2,034.'73
Ontard West Municipal Conference 'OW4tC 0.00
0,00
0.00
0.00
OTHER 0.00
0.00
0.00
0.00
Marks, Tom, 762,06
848.73
4,19'8.24
5,79 .02
Rural Ontario Municipal Association ROMA 0..00
0,00
0 oo
0,00
Ontario Good Roads Association OGRA 0.00
196„13
1,883.61
2„079,74
Association of Munch alities Ontaro (AMO) 752.05
Ontario West Munid al Conferences OWV1C 0.00
652.,60
0,00
2,314,63
0.00
3,719.26
0.00
OTHER 0,00
0.0'0
0.00
0,00
Mart n, Sally 752.05
Rural Ontario Munici al Associ'atbon ROMA 0.00
0,00
0.00
962.01
0.00
1,714.06
0,00
Ontario Good Roads Association OGRA 0.00
0,00
0,00
0.001
Association of Muncipalifies Ontario AMO) 752.05
0.00
962.01
1.7 t4.06i
Ontario West. Municipal Conference OWMC 0.00
0.010
0.00
0.00
OTHER 0 00
0001
0.00
0.00,
McPhail, Duncan 762,05
222,88
3,442.88
4,417.81
Rural Ontario Municipal Association 'ROMA 0.00
0,00
0100
0.00
Ontana Good Roads Association OGRA 0.00
22Z88
2,160.20
2.383.08
Association of 141unci alines Ont'arpo A O 752,05
Ontario West Municipal Conference OWMC 0.00
OTHER 0.00
0,00
0.00
0,00
1.282.68
0.00
0,00
2,034.73
0.00
0,00
dennllff, Chive 752.01
Rural Ontario Municipal Association ROMA 0.00
$75,05
000
3,718.18
0.00
51345.24
0.00
Ontario Good Roads Association OGRA 0,00
177 41
1,.72 .21
1,901,62.
Association of .Munci afibes Ontaro A O 752,01
697,64
1.993.97
3,443.62
Ontario West Municipal 'Conference OWMC 0,00
0'_0'0
0.00
0,00
OTHER 0.00
000
0.00
0,00
Purcell, Bob 752.01
4$7.80
2,47&60
3,71641
RNrral Ontario Munid al Associaton ROMAi 0,00
0A0
0.00
0.00
Ontario Good Roads Association OGRA 0.00
0.00
0.00
0.00
Association of Munoi alines Ontario AM,O 752,01
487.80
2,476.60
3,716,41
Ontario West Nlunici al Conference OWMC 0.00
0,00
0.00
0,00
OTHER 0.00
TOTALS 6,768,06
0,010
$2,894,22
0.00
$22,964,64
0.00
02,626.81
Rural Ontario Munioi al Assoa lattion ROtctA 0.00
0,00
0.00
0.00
Ontario Good Road's Association OGRA 0.00
596A2
8,045.49
8,641,911
Association of Munch al'ibes Ontario (AMO) 6,768.05
2,297,80
14„919.05
23„984.90
Ontario West. Mun6al Conference OWMC 0,001
OTHER 1 0.001
0.00
0 00
0.00
1 0 00
0.00
0,00
Page 58 of 93
im
rot!,r ssiv by Nature
RECOMMENDATIONS:
It is recommended that:
REPORT TO COUNTY COUNCIL
FROM: Stephen Gibson, General Counsel
DATE: May 15, 2023
SUBJECT: Elgin / Diamond Senior Living Corp. —
Waste Water Treatment Services
Agreement — Elgin Manor Waste Water
Treatment Plant
1. The within Report to Council, dated May 15, 2023, and entitled "Elgin / Diamond
Senior Living Corp. - Waste Water Treatment Services Agreement - Elgin Manor Waste
Water Treatment Plant" be received and filed;
2. Council approved the instalment payment proposal made by Diamond Senior Living
Corp. and detailed in this Report for treatment fees for waste water discharge to the
Elgin Manor Waste Water Treatment Plant from the Royal Oak Senior Living Facility;
and,
3. Council direct staff to continue efforts to ensure compliance of Diamond Senior Living
Corp. with its obligations pursuant to the Elgin Manor Wastewater Treatment Services
Agreement as made effective December 23, 2020.
INTRODUCTION:
The purpose of this Report is to inform Council of the compliance status of the Elgin
Waste Water Treatment Services Agreement between Elgin (County) and Diamond
Senior Living Corp. (hereinafter "DSL"), operators of the Royal Oak Senior Living
Facility (hereinafter "ROSL") and, furthermore, to more particularly inform Council of an
instalment payment proposal made by DSL in respect of outstanding fees for treatment
of waste water discharged from ROSL to the said waste water treatment plant for the
period April 1, 2021, to September 30, 2022, and, for the reasons set forth below, to
seek approval for that proposal.
For purposes of this Report, the Elgin Manor Waste Water Treatment Plant shall be
referenced as "EMWWTP'.
Page 59 of 93
bAUKUKUUND AND DISCUSSION:
2
Background
The relevant background chronology is summarized as follows:
1. Following receipt of Council approval and on or about September 27, 2022, Elgin and
DSL executed a waste water treatment services agreement, effective December 20,
2020, detailing arrangements for, amongst other things, treatment of waste water from
ROSL at EMWWTP, including but not limited to preparation, execution and registration
of a Grant of Easement for subsurface waste water transmission pipelines on lands
owned by Elgin and a process for calculation, invoicing, and payment of fees and
invoiced in respect of treatment services.
2. On October 12, 2022, the author of the Report wrote to DSL listing its immediate
contractual obligations under the said agreement, including preparation and registration
of a Reference Plan and subsequent preparation, execution, and registration of a Grant
of Easement for transmission pipelines on Elgin lands, payment of connection and
agreement preparation fees (totaling $12,500.00), and, upon issuance, payment of fee
invoices for treatment of waste water discharged from ROSL to EMWWTP.
3. On October 21, 2022, Elgin issued an invoice to DSL in the amount of $124,302.16,
inclusive of taxes, and for waste water treatment fees from April 1, 2021 to September
30, 2022.
4. In response to the email and invoice referenced in items 2 and 3 above, DSL sought
clarification and explanation of both outstanding obligations and fee calculation.
5. Explanatory communication and documentation was prepared and delivered to DSL,
within which process a treatment fee calculation error was identified and, by credit
adjustment, the historical treatment fee charges reduced to $117,969.92, inclusive of
taxes.
6. On February 2, 2023, a meeting was held between Elgin and DSL to seek resolution
of outstanding issues relating to the subject waste water treatment agreement. In
general terms, a consensus was reached on the following terms:
(i) DSL would deliver to Elgin an instalment payment proposal for the then
outstanding historical treatment fee invoice and further committing to timely
payment of subsequently issued invoices for current fees, such proposal to
be presented to Council for consideration and potential approval.
(ii) DSL would review and deliver to Elgin any design specification drawings
and/or detail in its possession and reflecting upon the location of existing
transmission pipelines between ROSL and EMWWTP.
Page 60 of 93
3
(iii) tigin would provide DSL with information and documentation detailing
cost of construction of and subsequent capital improvements to EMWWTP.
7. On February 9, 2023, DSL delivered a proposed instalment payment plan to Elgin,
providing as follows:
(i) Installment Payment Schedule
Date
March 31, 2023
June 30, 2023
September 30, 2023
December 31, 2023
Payment
$29, 469.92
$29, 500.00
$29, 500.00
$29, 500.00
$117, 969.92
(ii) In addition to instalment payments set forth in item (i) above, a commitment for
timely payment of current and future treatment fees as calculated and based upon
water consumption at ROSL.
8. On February 23, 2023, the requisite construction/capital improvement cost history
and depreciation status was delivered by Elgin to DSL.
9. On March 31, 2023, and notwithstanding the absence of Council consideration or
approval of the proposed instalment payment plan, Elgin received payment of
$29,469.92 from DSL, being in the amount of the initial installment under the proposed
payment plan. DSL subsequently authorized processing of the said payment as a sign
of good faith and with recognition that the historical treatment fees were owing in any
event and regardless of whether or not Council approved the instalment payment plan.
10. Following receipt of the requisite water consumption figures for ROSL from
Southwold (Township) and on May 9, 2023, Elgin prepared and issued quarterly
treatment fee invoices to DSL for the periods September 30, 2022, to March 22, 2023,
being in the total amount of 37,810.88, inclusive of taxes.
11. The absence of information of the delivery of plan/detail information as specified in
item 6 (iii) above and in response to inquiry from the author of this Report, DSL has
advised and provided evidence that it has retained a surveyor to prepare and register a
Reference Plan as identified in item 2 above and with a view to eventual preparation
and registration of the Grant of Easement in favour of DSL.
Page 61 of 93
uiscussion
0
Although DSL has not yet fulfilled its initial obligations under the subject treatment
services agreement, it has taken step towards compliance in respect of both the
finalization of a grant of easement as well as payment of historical treatment fees.
With respect to the grant of easement issue, the author concedes an initial reluctance to
approve of an instalment payment plan for historical fees until at least initial compliance
steps had been taken. Although not yet in place, the author is satisfied that DSL
acknowledges and appears ready, willing, and able to complete steps required to
finalize the grant of easement.
With respect to payment of historical treatment fees, the author concedes that DSL
made its proposed instalment plan in timely fashion and that DSL, apparently as a sign
of good faith, completed the first instalment payment prior to Council consideration.
It is also noted that the amount of the proposed instalment payments appear
proportionally higher than fees chargeable for treatment during the two quarters
following September 30, 2022, and for which recent invoices DSL has also agreed to
make timely payments.
In all circumstances and in particular the compliance efforts made to date, the author is
prepared to recommend acceptance and approval of the instalment payment proposal
made by DSL, subject to timely completion of both the required grant of easement
obligation and additional payment of current treatment fee invoices. In this latter regard,
if such obligations are not satisfied in timely fashion, Elgin will have retained all
enforcement rights provided for under the agreement, including cessation of treatment
services and/or contract termination.
FINANCIAL IMPLICATIONS:
Presuming DSL satisfies its payment commitments, Elgin will begin receipt of funds and
payment of both historical and current treatment fees, to be brought into good standing
on or before December 31, 2023.
Page 62 of 93
ALIUNivitN I WITH STRATEGIC PRIORITIES:
Serving Elgin Growing Elgin Investing in Elgin
® Ensuring alignment of ❑ Planning for and ® Ensuring we have the
current programs and facilitating commercial, necessary tools,
services with community industrial, residential, resources, and
need. and agricultural growth. infrastructure to deliver
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Additional Comments:
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
None
CONCLUSION:
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
For the reasons set forth above, it is recommended that Council accept and approve the
DSL proposal for payment of the balance of outstanding historical treatment fees,
conditional upon timely completion of the grant of easement for transmission pipelines
under County -owned lands as well as payment of current treatment fee invoices.
Through the proposed instalment plan, treatment fee payments will be brought up to
date by December 31, 2023, presumably bringing the subject agreement into full
compliance.
All of which is Respectfully Submitted
Stephen Gibson
General Counsel
Approved for Submission
Stephen Gibson
Chief Administrative Officer (Acting)
5
Page 63 of 93
Municipality of
0 WIN% j E M
1 A' � M FAAS RA
A: P.O. Box 160, 56169 Heritage Line
Straffordville, ON NOJ 1Y0
T: 519-866-5521
F: 519-866-3884
E: ba�harnC&ba�ham.on.ca
W: www.bayham.on.ca
May 8, 2023
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Via email: blima _elgin.ca & pdutchak(a)-elgin.ca
Re: Vienna Village Speed Limit
t
The attached correspondence was considered at the Municipality of Bayham's May 4, 2023
Regular Meeting of Council with the following motion passed:
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT the correspondence from Mark Hill re Vienna Village Speed Limit be received for
information;
AND THAT the Council of The Corporation of the Municipality of Bayham recommends
to the County of Elgin that a traffic and speed study be completed on Plank Road at
Chute Line in Vienna;
AND THAT the Council of The Corporation of the Municipality Bayham recommends to
the County of Elgin that the 50 km/h speed limit zone in Vienna be extended north along
Plank Road to Light Line.
If you have any questions or concerns, please contact the undersigned.
Regards,
a � -
Meagan Elliott
Deputy Clerk
melliott(a)-bayham.on.ca
Page 64 of 93
Hello Mr. Froese. My name is Mark Hill and I live at the intersection of Plank Rd. and Light Line.
I would like to bring something to your attention that is a major safety concern. If I understand
correctly, the Vienna village limit is Light line, due to the fact that the Vienna sign has been
moved to a position north of Light line. The 50 kph speed sign for Vienna is considerably south
of that. I would like to know why that 50 kph speed sign is not slightly north of the "Vienna"
sign that indicates you are entering Vienna village limits. The 50 kph signs have been been
moved for Eden on both the north and south ends, extending the boundaries. Why not for
Vienna? The safety concern is that drivers of all vehicle types, are not aware that they are
entering/ leaving Vienna village limits due to the position of the speed signs. When drivers are
leaving Vienna, heading north, they see the 80 kph sign (that is within Vienna limits), and seem
to think that from that sign to Calton Line, is like a % mile race track. I have witnessed vehicles
traveling well in excess of 100 kph going through the Light Line intersection, vehicles passing
others while going through the intersection at excessive speed. I have also witnessed the same
for drivers and vehicles heading south. Someone is going to be seriously hurt, or worse due to
the excessive speed of vehicles passing through the Plank Rd./ Light Line intersection. I am
asking that the 50 kph sign be moved north from its current position to correctly reflect the
boundaries of Vienna village limits, and possibly requesting some better police presence in this
area for a while, to deter individuals from driving at excessive speed.
Thank you for taking the time to read my email. I look forward to hearing from you regarding
this matter.
Regards,
Mark Hill
Page 65 of 93
AG
14ah� A7
Ontario, Canada Mayor's Office
1 The Corporation of the Town of Aylmer
46 Talbot Street West, Aylmer, Ontario N5H 1 J7
Proud heritage, Bright rntnre. Office: 519-773-3164 Fax: 519-765-1446
www.aylmer.ca
May 18, 2023
Elgin County Council
450 Sunset Drive
St. Thomas ON, N5R 5V1
Delivered via email to: ifentie(a-)-elgin.ca
Re: Thames Valley District School Board Attendance Review
Dear Warden Ketchabaw and Members of Elgin County Council,
I am writing this letter on behalf of the Council of the Town Aylmer to request Elgin
County review and comment upon the proposed Thames Valley District School Board
boundary changes. On May 17, 2023, the Council of the Town of Aylmer passed the
below resolution:
That Report CAO 34-23 respecting Thames Valley District School Board
Attendance Review be received for information; and,
That Council direct the Mayor, on behalf of the Council of the Town Aylmer, to
send a letter to Elgin County Council requesting that the County review and
comment upon the proposed school boundary changes; and,
That Council direct the Mayor, on behalf of the Council of the Town Aylmer, to
send correspondence to the Thames Valley District School Board and the twelve
(12) trustees to express concerns.
The Thames Valley District School Board (TVDSB) is in the process of "adjusting" school
boundaries for East Elgin Secondary School (EESS) in Aylmer. This proposal will have
a serious impact on EESS students and their communities within its catchment area.
Various concerns within this proposal have been identified by advocates within our
community and by Members of Council as noted within the above resolution. More
specifically, the EESS review is consolidated within a report that is primarily focused
upon urban schools within the City of London, incorrect information has been provided
on the Board webpage and very limited rationale has been provided to justify the
proposed changes Overall this proposal demonstrates a poor understanding of our
community and Elgin County in general.
Page 66 of 93
I ask that Elgin County Council strongly object to this proposal and send a letter to each
Trustee asking for the withdrawal of this plan.
Yours
allay r Jack Co
T n of Aylmer
Page 67 of 93
MOVED BY Councillor Williams
SECONDED BY Councillor Lang
RESOLUTION
RESOLUTION NO 2023- CM
DATE May 15, 2023
WHEREAS the goal of increasing housing supply and reducing barriers in planning
processes as set out in the recent legislative, regulatory and policy changes, including
new provisions from Bill 23, More Homes Built Faster Act, 2022 is welcomed; and
WHEREAS the proposed PPS (sections 2.6 and 4.3) would dramatically remove
municipal power and renders aspects of the County's Official Plan, and other official
plans throughout Ontario inoperative, terminating some local planning autonomy, and
directly interfering with municipalities' ability to meet local variation and unique
community needs; and
WHEREAS the proposed PPS changes that would allow proliferation of lots with
protection restricted to specialty crop areas only diminishes the purpose, uses, and
integrity of rural and agricultural lands, thereby removing protection and restricting
future uses of those lands; and
WHEREAS the proposed PPS changes encourage sprawl and rural roadway strip
development, rather than more fiscally and environmentally sustainable practices like
intensification in established settlement areas; and
WHEREAS the province has announced changes will be proposed to natural heritage
(section 4.1) that have yet to be published.
THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the United
Counties of Stormont, Dundas, and Glengarry urges the province to:
pause proposed changes to the PPS, particularly regarding natural heritage
(section 4.1) and agricultural lands (sections 2.6 and 4.3)
• reinvest trust in the local planning authority of all 444 municipalities, recognizing
that each Ontario municipality has unique landscapes, different housing needs
and differing visions for local planning matters
AND THAT our fellow municipalities be urged to voice their concerns regarding the
proposed undermining of local planning authority;
AND FURTHER THAT a copy of this resolution be sent to all 444 municipalities, The
Hon, Doug Ford, Premier of Ontario, The Hon. Steve Clark, Minister of Municipal Affairs
Page 68 of 93
�I
and Housing; The Hon. Lisa Thompson, Ministry of Agriculture, Food and Rural Affairs,
The Hon. David Piccini, Minister of Environment, Conservation and Parks, Stormont-
Dundas-South Glengarry MPP Nolan Quinn, Glengarry -Prescott -Russell MPP Stephane
Sarrazin , the Association of Municipalities of Ontario, the Rural Ontario Municipal
Association, the Federation of Canadian Municipalities, and the Eastern Ontario
Wardens Caucus.
CARRIED 0 DEFEATED ❑ DEFERRED
WARDEN
Page 69 of 93
CA.M B DG
�`�uom�p Pdl'Vk7;47'�j I P� I'fUNILk I tCE,''h0SPri
The Corporation of the City of Cambridge
Corporate Services Department
Clerk's Division
The City of Cambridge
50 Dickson Street, P.O. Box 669
Cambridge ON N1 R 5W8
Tel: (519) 740-4680 ext. 4585
May 10, 2023
Re: Highway Traffic Act Amendments
Dear Ms. Mulroney,
At the Council Meeting of May 9, 2023, the Council of the Corporation of the City of
Cambridge passed the following Motion:
WHEREAS speeding on our roads is a major concern in our community,
AND WHEREAS speeding can occur in all areas of our community,
AND WHEREAS barriers and delays to enforcement pose a danger to our community,
AND WHEREAS our municipality has limited resources to implement speed mitigation
road design and re -design,
AND WHEREAS our local police service has limited resources to undertake speed
enforcement,
AND WHEREAS s.205.1 of the Highway Traffic Act (HTA) provides that Automated
Speed Enforcement systems (ASE) may only be placed in designated community
safety zones and school safety zones,
THEREFORE BE IT RESOLVED THAT, the City of Cambridge request that the
Ontario Government amend s.205.1 of the HTA to permit municipalities to locate an
ASE system permanently or temporarily on any roadway under the jurisdiction of
municipalities and as determined by municipalities and not be restricted to only
community safety zones and school safety zones;
AND THAT a copy of this resolution be forwarded to the Ontario Minister of
Transportation, the Ontario Minister of Municipal Affairs and Housing, local area
MPPs, the Association of Municipalities of Ontario (AMO) and all Ontario
Municipalities.
CA M B DG
PUNILE-PLACE, '1110SPri
Should you have any questions related to the approved resolution, please contact
me.
Yours Truly,
Danielle Manton
City Clerk
Cc- (via email)
Steve Clark, Ontario Minister of Municipal Affairs and Housing
Local Area MPPs
Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
50 Dickson Sueeit C I b I, -d orf I I R SW8 - RO, Box 669
how
With the public an,no,Uncement at the StThomas Ontario Canada - Eiglin, County Railway Museum with
prime ministier Justin, Tr, udeau and Ontario premier Doug Ford attending .
Could I suggest the following ? With the concernof the loss of 1,,500 area of prime farmland in order
to, blwild the Volkswagen vehicle, battery piant,
As there are non productive pilts on Fairview Avejruit Ridge Llne,Sunset DriveCentenniall Road,and
John Wise Line to name afew,
OR
Asthis could bea manysource location of fill The StThorniasOntarioUbot,St infrastructureprpjectis
but one exalmple.Driving by Wel1iington, St at tihe CASO Crossing road we see spent earth being staged
for movement dluring rain days The above,gravel pit fill! could come from this Talbot St,EXAMPLE
And the top so4l,frorn the'Voikswagon lands ?
I Al
IIIII ir-1111,441 Nil r. lid 11
I C'4#jp.
As an exampie - when the past Township of YarrnDuth ever entered private laind THEY MADE A, POINI
LEAVING THE PROPERTY IN BETTER THAN ARRIVING CONDITION
Sincerely,
Robert Wealre
St Thomas Ontario
Page 72 of 93
,1
AN l�II.A,R,T)��I'l,'[)AY/,AP,RIL,� 212,2,0,23, SUGGE51710N
MANAGING STORMWIVITRwi'm SUPERIOR TREE GROWTH
As the StTliomas Ontario Tblbot St jPfrastrijoure progress fi,asstarted,_girl 1, ap(),logize for thislate,
input.
Could I suggest the following ?11 the city of St'rhotnas, Ontario installs ROMAN DRAINS,
(Con'sidering they would, not, ffood surrounding basernent.5) assisted with the use of filter cloth -And
planting trees witli tap raots in order- to locate / feed on the storm water thus triapped..Wei would gain
two key objectives ;, lossonstorrin, water drain size and flooding along with the planted trees making Si
Thomas a, nwre enjoyable place to reside in, l
Toronto Ontario rerninved i streetcar filne with bus replacements yet the, extreme number of truses,
required led to the planned and reinstalling of the SPADINA, STREETCAR LINE ,
,Ail the while Toronto installed their, FIRST sl.orai water drain that feed trees from this storm water
drain while constructing thisnew line ..chew success was SO GREAJ I that a local. newspaper conlplElted
a cornparison story how the
he Spadina trees grew in 25 years equal to tress planted, 50 years previous,
Our local city forestry department: would of course be the advisor in drain depth and tree selection.
Working witbToronto, (if they would ) advising, their best rnethods.
In the past I personally had three evergreen trees planted within anhai'ur-using a three, foot I one meter
inger.10ne-ref the trees There I Previously planted a map➢vi tree yet too inv and the roots drowned ;thus
1. removed it.,At this location where placed, a full backhoe bucket of topsoil at this spot, Needless, to
say'; the maple tree loc,atiori, has growntwive tfie size as the other two, evergreen trees, Where just the
one meter hone was filled with top view -go tin,529 George, St Port Stanley Ontario.
Possfl)le locations :
Princess jAve, at St Catherine St.
Line up White St to mondanlin St
I
Line up Queen St to St ( RoTge Sit. (Clue to fire truck,, turning far the new fire hall),
by removing the west unit on."T.'albot St.
(Also Hepburn Park )
T'he above locations could have a large tree at the start of the turn with two trees, along theTa1bot St
sidewalk phas a bench Troper tree height, and rolot growtl't considerations would factor ire .'Since eveii
the Princess, ave lacitk.)n, now has no character. Keeping sidewalks to a rninirman,,
YOP SOIL: please do, nat: use the four inch mandate for the grass with the possffiffity of using our
green Nn cornpose that has aged properly and at leasta backhroe hVC]Cet Diftop Sf)ilr at math r (Ter? I Also
all the roil either front rjrje Volkswagen site or other, loications; WE MUSTSCREEN in order to remove
excess cement /old drain niateriij] with enV irainment certification.. An other win I Wrin Wrould be
addttional inunk,ilpal, property taxation as this land would be In, the farmland tax sei
Sincerely',
Robert. Weare
Sit Thornas (')ntario
Page 73 of 93
Env4wmont and Erwironnornent el
Gjjiujiale Django Canada Changernant offmatique Canada
Environment and Climate Change Canada,
Canadian Wiildfife Service
4905 Dufferin Street
Toronto ON, M31-1 51T4
mmagmm
z i a 6 # ! # 1111�111��Jijpgijil ZIMMER 1. 4 1 4
15, - 17,
Dear LandoWrneror Land Manager,
Environment and Climate Change Canada's Carradian, Wildlife Service has proposed a national
Recovery Strategy for the Louisiana Water crush (Parkes4a motacifla) in Canada,, as per
requirements under the federal Species at Risk Act (SARA),, We are writing to you today to
Invite your input on the document, You are receiving this invitation because part of the proposed
critical habitat for the LoUsiana Wa,terthrush is iocated on or near your land.
The Louisiana Waterthrush is an at -risk bird, listed as Threatened under both, the federal SARA
and Ontaria's Endapgered Species Act, 2007., It is also protected under the federal Migratory
Birds Convention.Act 19,94 (M�BCiA). Under SARA, it is prohibited to kill, harm, harass, capture
or take �ndividuals� to, possess, collect, buy, sell or trade; individuals or their parts; orto damage
or destroy their residence. The Mli also protects migratory birds, their nests, and eggs., The
protections, under SARA and MIKA apply wherev�er migratory Nrds are found in Canada.
Provincial prohlbUlons may also appely,
'Under SARAAhe federal govemiment, is required todevelop a recover yr strategy for endangered
and threatened species to help guide the actions needed to stop or, reversetheir decline. The
proposed Recovery Strategy, for the, Louisiana 'Waterth rush in, Canada provides information
about the, species, identifies major threats 'to it and its habitat, and recommends strategies, to
conserve and recover the species. It also identifies critical habitat, for the spede,.K;. Critical habitat
is the habitat that is, necessary for the species' survival or recovery. For more Wormation on
the protection of onifical habitat under SARA, piloase visit.
J/ �,!@—s
www,can,,,0a n e i � a sisp
it� j� e Ug r j�j _
We, war'4 to ho",Ir 14�vr)
Landowners who have species at, risk on or near their land have an important Mewardship role
to play with respect to these, species. Having habitalt for this s,peoies on your land suggests that
you are currently managing it in a way that us helpful to this species. We encourage you to
Page 74 of 93
Under the federal Species at Risk Act (SARA), a
recovery strategy rutist be developed for species hsted
as Extirpated, Endangered, or Threatened, to help guide
the actions needed to stop or, rev,elr$e, tiheir dechne. This
document NghlighW the key sections of the draft federal
Recovery Strategy for the Louisiana Waterthrush
(Parkesia rrotacifla) In Canada.
Species Conservation Stviftps
'rhe LoWslana Waterthrush is listed as Threatened under
SARA and Ontario's Endangered $pecies Act,. 2007
(ES,A). It is allso, protected under the Migratory Birds
Convention Act, 1994 (M B CA).
Description at"ild Distribution
The Louisiana Waterthrush is a reWivolly large member
of the wood-wairbler family,and closely resembles the,
more cornrnon, Northern Waterthirush. it has a brown
back and wrifte belly with brown spots, while fts throat Is
generally unspotted and whilte. It also has, a broad, white
stripe above the eye that widens behind the eye toward
the back of its neck.
Although widespread In the eastern Ufliled States, in
Canada, the breeding range of, the Louisiana
Waterthrush is Ifirrn,Ifed to south e rn,On lario and south-
western Quebec. The, species breeds In Canada from,
time of arrival in April, into July, 111, winters iin Mexico, the
Caribbean, and South and Central America..
Habitat Needs,
The Louisiana WaterthrUsh breeds In mature forests
adjiacent to bodies of water, such as a rivers or strearns,
and is highly sens,Hive to decreases un, Its habitat size. It
shows a strong preferersce for clear headwater streams
and associated wetlands situated in large tracts of
mature deciduous, or mixed forests, Nest, sites are often
found along strearn banks and swamp edges,, under
mossy logs and In 'the roots of fallen trees.
Threats to tlie Species' Survival
Causes of LoUsIaina Walertfinmh population declines are
unclear, but rnultiple factors likely have a cumulative
jrr]lPa'ot On the SpeCie8r, Kniown and potential threats to
thins species In Canada incllude:
• Loss, degradationand fragmenlation of suitable
forest Ihabl,tal via urban development;
• Forest management practices (e,g, logjingi and wood
harvesting);
• Wate'r USageidiversion (e.g. Irrigailon) that increases,
stream sedimentation and alterra Ito W, regi"Ijosl
• Ecosystem modffications from a variety of sources,
incAuding, Hernilock Woolly Adelgid (Abel es tsug,ae,),
an emerging invasive insect species In Canada that
causes Eastern HerMock (Tsuya canadensis) tree
mortality',
Use of pesticides pole nitially resulting in reduced
lasect, prey a'411alaflity.
POP1flatiOn & Dis,"WbUti011 Objective
Maintain or Increase the size and distribution of the
Louisiana Waterthrush population in, Canada,,
Envir : And winernent et
811111'm'1aMWMeniGhajngo Canada Changement climatiquaLlaigIa 75 of 93 Carlad'a"'
. . ...... . ........
-- ----- ------ -
Lomjshanst Waterthrush
I'll A N, I r () Jl 1, j I, I Paruline hochequeue
L AIN b
Critical Hirbilat I Habitat easentral
run RaGndih.wrrsWgVm
24
. . . . . . . ... . . . ............. . ..... . .. . .......................................... . ... . .. . .
Legand
r�.2. Or,,A-10 AM D
'4'
A 117
C•I 4i
wWh Ak.1
itt vi
WAM IN tM1114
TIAMW
4 1
wdv'a aA11R7Ma0mAtiIN
Cw"i—
mw'm6t
VV. M—d'
. .. ... . . — -..... ---------
mod'a 11 0 o
- — - ------------------ .... . . ....
&.11514 0 MWA
PA.A. A,
BOOM, W Pim.'s
A-4"
WA*
vxu
4",
14
Lfimbod
Overview of the imapextents within which Critical Habitat o�f the Louiswna Watarthrushi Is found In Ontario, For more Infounation, and t,o
view each rnapexleal at a finer scWel please refer to the full draft Recovery Strategy f6r the Louisiana Waterthrush (Parkesia mofeciffa) In
Canada (see $Killon 7'and' Rgures A-1 to A-25, In Appendix A) t!�Jv� le
I K —zru!
For more Informlion, olaNse contact us fffifecdV at.
EnOrornweil and 0ma in Change Canada 4ECCC) — Ca madian VOWlife Service, Onla No Region
4905 Duffmin $trees, Toronto ON, W3H 674
Erriall%wm
Yow cairr also visAl 0* folloWng websitefor rnime Infommon, Page 76 of 93
Species, at fusk Public Reglalry (i'q%)gg 0," qg
Tay Valle TownshIp
Ip 1159111po' 1!"""
EMMEM
Hon. Doug Ford', Premier of Ontario
Premier's Office, Room 2,81
Legislative Building, Queen's, Park
Toronto, ON M7A W
Sent via emad: grernie,ArontariO.Ca
W-MMUMM ITM
L11I I i ifill;illllll ii111111 11
1,4, OMM-MW MOW �1111 I
ME 11 111111g1glill Hill I I
10143s
I-Lowellutfus, z
times, every day,
WIFE
............
oil
Tay Valley Tov%nishIip
217 Harppr Road,, ray Valley, Ontario K7H XG
wwwAjYVjhYtVwp.Vj
Phcne! G13-2:67-5353air 0010,.810-DIIBI Fak!!613-264-8516
Page 77 of 93
F�m VrMey Timns[op
AND WHEREAS, the administrative andfinancW costs, to establish the required
munidpal,AdmWstrative PenaltV program under the Highway Traffic Act,,, and its
regulations, are substantial and maybe ot of' reach for small or rural
rnuniciIMF 4des that have insuffi6ent amounts of trafficto generate thle required
funds, to offset the annual operat�onal costs of a municipal Administrative Penalty
program;
AO
Taiy Valley Township urges the Provincial Government, to:
a), ReqOe all �school buses to have stop arm, cameras lnstaUid and pad for by the
province for the start of the 2023-20,24 school year and-,
b) e
itUnderwri the costs for the implernen tion and on -going, aninual costs, for
Administrative Monetary Peniallfies in smafl and rural municipalifiles,
I
AND FU RHTER THAT, this res6�utjon be circulated to Rremlerr Douig Ford,
Attorrney Generrall Doug Downey, Minister of Education Stephen Lacce, Provincial
opposition, parties, John, Jordan MPP, AMO and all munilcipialillties in Ontario,,"
ADOPTED
M=
5017MIM.
cc'M�onourable Doug Downey, Attorney Gleneral
Honourable S(even Lecce, Minister of'Erducati
Prov�ncial Opposition Parties
John Jordan, MP,P Lan ark-Fronten ac-Kingsto n
Association of Mun�cipalities of Ontario (AMO)
All Municipalities in Ointario I
Page 78 of 93
TheCounty
PIMIIJU, FrYO MAD M OUNN°'IV a 4wN9'+"d RAQ
May 11, 2023
From the Office of the Clerk
The Corporation of the County of Prince Edward
T: 613.476.2148 x 1021 1 F: 613.476.5727
olleirll(a ll)eoouiicity.oici.oa I wwwAheoounty.oa
Please be advised that during the Regular Council meeting of May 9, 2023 the following
resolution regarding Declaring Intimate Partner Violence an Epidemic was carried:
RESOLUTION NO. 2023-294
DATE: May 9, 2023
MOVED BY: Councillor MacNaughton
SECONDED BY: Councillor St -Jean
WHEREAS the jury that adjudicated the Carol Culleton, Anastasia Kuzyk and
Nathalie Warmerdam Inquest (The Renfrew Inquest) issued 86 recommendations to
the Province of Ontario on Intimate Partner Violence; and WHEREAS
recommendation #1 of the Inquest is for the Province of Ontario to declare Intimate
Partner Violence an epidemic; and
WHEREAS every six days in Canada a woman is killed by her intimate partner, and
rural areas see an increased risk of Intimate Partner Violence; and
WHEREAS this past year in Ontario, 52 women or one every week, were victims of
femicide, and in Prince Edward County, 233 domestic violence investigations in
2022 were led by the OPP, and service provision by Alternatives for Women was
provided to over 100 women and their children per year in our community; and
WHEREAS violence against women costs the national justice system, health care
systems, social service agencies, and municipalities billions of dollars per year; and
municipalities are on the front lines in addressing gender -based violence; and
WHEREAS the Council of the Corporation of the County of Prince Edward has
recognized that issues of violence against women in rural communities are of local
importance to the health and wellness of our residents, and has demonstrated this
by including it as a pillar in our Community Safety and Well -Being Plan;
THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
County of Prince Edward recognizes that:
the Renfrew Inquest is important to all rural communities;
Council is committed to engaging with community partners to educate and
support our residents about the seriousness and long-term consequences of
gender -based violence in our community; and
Page 79 of 93
(61
From the Office of the Clerk
The Corporation of the County of Prince Edward
TheCounty T: 613.476.2148 x 1021 1 F: 613.476.5727
PIONU FrYOOMD a arUN'Ir * WARAQ o eiri(a )eoouiicity.oici.oa I wwwAheoouiinty.oa
THAT the Council of the Corporation of the County of Prince Edward declares, in
accordance with Recommendation #1 of the Renfrew Inquest, that Intimate Partner
Violence and Violence Against Women are epidemic; and
BE IT FURTHER RESOLVED THAT this resolution be circulated to all 444
municipalities of Ontario, The Hon. Doug Ford, Premier of Ontario, The Hon.
Charmaine A. Williams, Associate Minister of Women's Social and Economic
Opportunity, Bay of Quinte MPP, Todd Smith, the Association of Municipalities of
Ontario and the Federation of Canadian Municipalities.
CARRIED
Yours truly,
), ( TOR T
Catalina Blumenberg, CLERK
cc: Mayor Ferguson, Councillor Hirsch, Councillor MacNaughton & Marcia Wallace,
CAO
Page 80 of 93
Municipality of Tweed Coundl Meeting
Council Meeting
`Iesolution No.
Title: Proposed Resolution Re: Reducing Municipal Insurance Costs
Date: Tuesday, May 9, 2023
Moved by J. DeMarsh
Seconded by J. Palmateer
P I �li�� ORION 11I OEM jj� I III
AND WHEREAS the Municipality of Tweed's annual insurance premiums have increased from
$161,,441.84 (4.21 % of taxes) to $482,027.08 (10.42% of taxes) from 2017 to 2023„ representing an
accumulated increase of 298.58%, over this period;
AND WHEREAS the annual increases to the Municipality of Tweed's insurance premiums have been
one of the most significant constraints in limiting yearly tax levy increases over the past seven years;
AND WHEREAS Ontario Municipalities are experiencing higher, insurance rates at each renewal with
limited access to insurance companies willing to quote on municipal insurance needs;
NOW THEREFORE BE IT RESOLVED that the: Council of the Municipality of Tweed calls upon the
Irovince to take action to reduce municipal insurance costs;
AND FURTHER, that this Resolution be forwarded to the Association of Municipalities of Ontario
(AMO), the Minister of Finance, the Minister of Municipal Affairs and Housing, MPP Ric: Bresee, and all
Ontario Municipalities for support.
Page 81 of 93
Tom O�
Lincoln
4800 SOUTH SERVICE RD.,
BEAMSVILLE, ON L3J 1 L3
905-563-2799
May 10, 2023
The Honourable Doug Ford
Premier of Ontario
Legislative Building, Queen's Park
Toronto, ON M7A 1A1
Sent via email: re ier on _ rio,.c.a
Dear Honourable Doug Ford:
RE: Town of Lincoln Council Resolution — Municipal Heritage Register
Please be advised that Council of the Corporation of the Town of Lincoln at its
Council Meeting held on May 8, 2023, passed the following motion:
Resolution Number: RC-2023-58
Moved by: Councillor Lynn Timmers; Seconded by Councillor JD Pachereva
WHEREAS the Municipal Heritage Register is an important tool for the
recognition, preservation and protection of cultural heritage properties
within the Town of Lincoln and throughout the Province of Ontario;
AND WHEREAS the Municipal Heritage Register allows municipalities to
regulate demolition on properties protected under section 27 of the Ontario
Heritage Act, to allow for evaluation of potential heritage value or
significance, thereby ensuring that their potential cultural heritage value is
preserved for future generations;
AND WHEREAS listing a property on the Municipal Heritage Register
recognizes a property's potential cultural heritage value, and is generally
less complex, time-consuming, and economically burdensome to local
municipalities than pursuing the designation of a property as outlined within
the existing process, which requires extensive research and
documentation;
AND WHEREAS the new legislative requirements of the Ontario Heritage
Act associated with Bill 23 mandate assessment of all properties on the
lincoln.ca @0V @TownOfUncolnON A place to grow, a place to prosper, a place to belong.
Page 82 of 93
Municipal Heritage Register within two years, resulting in need for an
unreasonable amount of resources and major budget implications for a local
municipality within the short 2-year timeline;
AND WHEREAS the Town of Lincoln has 247 listed properties on the
Municipal Heritage Register; and
AND WHEREAS the new requirement to remove the listed property after 2
years leaves resources exposed, and unprotected for up to 5 years;
THEREFORE, BE IT RESOLVED that the Council of the Town of Lincoln
addresses this resolution to the government of the Province of Ontario,
affirming the importance of the Municipal Heritage Register and its role in
preserving the cultural heritage of municipalities throughout the Province,
BE IT FURTHER RESOLVED that this Council of the Town of Lincoln
encourages the government of the Province of Ontario to maintain the
previous provisions of Section 27 of Ontario Heritage Act which promote the
retention and expansion of the Municipal Heritage Register, keeping listed
properties on the registry indefinitely, rather than for a maximum of 2 years
in order to provide adequate time for the municipality to consider the
heritage value of properties and, if necessary, initiate the designation
process, before they may be demolished, and allowing properties to be re -
listed within an unlimited timeframe; and
BE IT FURTHER RESOLVED that this Council of the Town of Lincoln
circulate this resolution to the municipalities of Ontario for endorsement and
circulation to the Province.
CARRIED
If you have any questions, please do not hesitate to contact the undersigned.
g ds,
lie Kirkelos
Town Clerk
j_.iITr .....I , li l .ca
I
c.c. All Municipalities of Ontario
lincoln.ca KI V @TownofLincolnON A place to grow, a place to prosper, a place to belong.
Page 83 of 93
Region
of Peel May 4, 2023
working with you The Honourable David Lametti, PC, MP
Minister of Justice and Attorney General of Canada
284 Wellington Street
Ottawa, ON K1A OA6
y,iid,,ll„ Irnet ii,,
Dear Minster Lametti,
Nando lannicca I am writing to express Peel Region's support for legislative measures to help
Regional Chair & CEO protect first responders particularly paramedics from violence, such as those
found in Bill C-321 `An Act to amend the Criminal Code'.
10 Peel Centre or. The pressures that the pandemic has had on Canada's health professionals
Suite A, 5th Floor
Brampton, ON L6T 4B9 and the cost this has had on the people and services that Canadians depend
905-791-7800 ext. 4310 on have become clear over the past three years. Canada's paramedics have
been on the frontline of our health system response throughout the pandemic
and have often had to endure the additional risk of violence from patients and
bystanders that is aimed at them for simply performing their responsibilities as
health professionals.
Understanding that citizens in health emergencies depend on our paramedics,
Peel Region has taken important steps locally to protect its paramedics from
violence. In late 2020, Peel Regional Council received a staff report
recommending actions to eliminate violence against paramedics, included calls
for amendments to the federal Criminal Code to provide protections to
paramedics that are comparable to those afforded to peace officers. I shared a
copy of this report "Eliminating Violence Against Paramedics — A Call to Action"
with you through a letter dated December 4, 2020, outlining actions being
taken by Peel Paramedics to further protect staff from violence.
Peel Paramedics and the sector continue to make important changes to protect
paramedics on the job, including a policy of `Zero Tolerance for Violence from
the Public', a public awareness campaign, select tools for use on -scene (spit
hoods and soft restraints), as well as an enhanced system for reporting through
Peel's `External Violence Incident Report'. In addition, Peel Paramedic
Services has strengthened its partnership with Peel Regional Police through
planning, joint training, and ongoing collaboration and problem -solving.
Proposals to amend the Criminal Code, such as those found in Bill C-321 `An
Act to amend the Criminal Code' would support local actions to protect
paramedics and demonstrate the importance of the safety and well-being of all
first responders.
Page 84 of 93
Region
11 Of Peel We would welcome the opportunity to meet with you and your ministry officials
to provide additional context on the situation that our paramedics face. Whether
working with you it be through Bill C-321 or another initiative that will provide much needed
protection for those on the front lines, it is essential that all levels of government
collaborate to address this important issue.
Kindest personal regards,
Nando lannicca„
Regional Chair & CEO
Nando lannicca
Regional Chair and Chief Executive Officer
10 Peel Centre Dr.
Region of Peel
Suite A, 5th Floor
Brampton, ON L6T 4B9
905-791-7800 ext. 4310
cc: Hon. Doug Ford, Premier of Ontario
Hon. Sylvia Jones, Deputy Premier and Minister of Health
Hon. Michael S Kerzner, Solicitor General
Hon. Michael Tibollo, Associate Minister of Mental Health and Addictions
Peel MPPs
Peel MPs
MP Todd Doherty, Cariboo -Prince George
Single and upper -tier municipalities responsible for land ambulance
Page 85 of 93
Municipality of Tree :d Council Meeting
Council Meeting
'Resolution No.
Title: Proposed Resolution Re: Relkl-lydro Infrastructure
Date: Tuesday, May 9, 2023
Moved by J. Palmateer
Seconded by J. DeMarsh
IIII IF I MCI! III I I :I I
10=ff
Page 86 of 93
CA.M B DG
�`�uom�p Pdl'Vk7;47'�j I P� I' OFILk I tCE,''h0SPri
The Corporation of the City of Cambridge
Corporate Services Department
Clerk's Division
The City of Cambridge
50 Dickson Street, P.O. Box 669
Cambridge ON N1 R 5W8
Tel: (519) 740-4680 ext. 4585
May 10, 2023
Re: Legislative Amendments to Improve Municipal Codes of Conduct and
Enforcement
Dear Mr. Trudeau
At its Council Meeting of May 9, 2023, the Council of the Corporation of the City of
Cambridge passed the following Motion:
WHEREAS, Ontario's Big City Mayors (OBCM) have passed a motion that
supports the call of the Association of Municipalities of Ontario for the Government
of Ontario to introduce legislation to strengthen municipal Codes of Conduct and
compliance with them in consultation with municipal governments or in the
alternative, OBCM has supported the province ordering Bill 5 for second reading to
expedite the matter;
AND WHEREAS the legislation encompasses the Association of Municipalities of
Ontario's recommendations for:
a. Updating municipal Codes of Conduct to account for workplace safety and
harassment;
b. Creating a flexible administrative penalty regime, adapted to the local
economic and financial circumstances of municipalities across Ontario;
c. Increasing training of municipal Integrity Commissioners to enhance
consistency of investigations and recommendations across the province;
d. Allowing municipalities to apply to a member of the judiciary to remove a
sitting member if recommended through the report of a municipal Integrity
Commissioner; and
e. Prohibiting a member so removed from sitting for election in the term of
removal and the subsequent term of office.
0 Dickson Su eeit , Color iddtf) if R W - RO, Box
CA.M B DG
�`�uom�p Pdl'Vk7;47'�j I P� I'fUNILk I CE,I''h0SPri
AND WHEREAS OBCM's motion requests that municipalities and their respective
Integrity Commissioners be consulted on the development of any regulations
related to the proposed legislation;
AND WHEREAS OBCM believes that municipal elected officials should be held to
account in in this way, it also believes that federal and provincial elected officials
should take similar actions to hold themselves to account.
THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City
of Cambridge supports the Ontario Big City Mayor's motion on legislative
amendments to improve municipal Codes of Conduct and enforcement.
AND THAT this motion be circulated to Right Honourable Justin Trudeau, Prime
Minister of Canada, the Honourable Doug Ford, Premier of Ontario, the
Honourable David Lametti, Minister of Justice, the Honourable Steve Clark,
Minister of Municipal Affairs and Housing, Kate Manson -Smith, Deputy Minister of
Municipal Affairs and Housing, Scott Pearce, Federation of Canadian
Municipalities Acting President, Colin Best, President of the Association of
Municipalities of Ontario, and all Ontario municipalities.
Should you have any questions related to the approved resolution, please contact
me.
Yours Truly,
�
Danielle Manton
City Clerk
Cc: (via email)
Hon. Justin Trudeau, Prime Minister of Canada
Hon. Doug Ford, Premier of Ontario
Hon. David Lametti, Minister of Justice
Hon. Steve Clark, Minister of Municipal Affairs and Housing
Kate Manson -Smith, Deputy Minister of Municipal Affairs and Housing
Scott Pearce, Federation of Canadian Municipalities Acting President
Colin Best, President of the Association of Municipalities of Ontario
All Ontario Municipalities
0 Dickson Su..ee it slow iudg O i C W - �� O, �"o 6
Ma��€oiq �a`��J ,..bqe.ca
(6*xford '1c) �-i ri
Municipal Council of the County of Oxford
Council Meeting - Oxford County
Date: Wednesday, April 26, 2023
Moved By: Bernia Wheaton
Seconded By: Phil Schaefer
That Oxford County Council expresses support for Bill 5 — Stopping Harassment and Abuse by Local Leaders
Act, which would require the code of conduct for municipal Councillors and members of local boards to include a
requirement to comply with workplace violence and harassment policies and permit municipalities to direct the
Integrity Commissioner to apply to the court to vacate a member's seat if the Commissioner's inquiry determines
that the member has contravened this requirement;
And further that this resolution be circulated to the municipalities represented by the Western Ontario Warden's
Caucus;
And further, that this resolution be circulated to the Honourable Doug Ford, Premier of Ontario; the Honourable
Steve Clark, Minister of Municipal Affairs and Housing; the Honourable Ernie Hardeman, Oxford MPP, Stephen
Blais, Orleans MPP and all Ontario municipalities.
DISPOSITION: Motion Carried r�- e , �a 4, e-, �,1,
Page 89 of 93 Resolution No. 15
Ministry of Transportation Ministere des Transports
Integrated Policy and Planning Division des politiques et de la planification
Division integrees
System Planning Branch Direction de la planification du systeme
438 University Avenue, 12' Floor 438 Avenue University, 12e etage
Toronto ON M7A 1Z8 Toronto ON WA 1Z8
Tel.: 437 772-8902 Te1.: 437 772-8902
���"�i....
May 16, 2023
Julie Gonyou
CAO/Clerk
County of Elgin
CAO@elgin.ca
Ontario 0
Invitation to Discuss Transportation Planning Study for Southwestern Ontario
Dear Julie Gonyou:
As you may be aware, the Ministry of Transportation (MTO) released Connecting the
Southwest: A draft transportation 121an for so thwestern Ontario in January 2020.
Following direction from the draft plan, MTO has begun work on developing the
Southwestern Ontario Transportation Planning Study (the "study"). The purpose of this
study is to identify a long-term (to 2051) multi -modal transportation plan that will provide
a set of recommended improvements relating to transportation infrastructure, services,
facilities, and user safety across all modes in the region.
To date, we have progressed on several initial components of the study, including
developing study goals and objectives, assessing environmental and socio-economic
conditions, assessing potential future land use and growth scenarios, and identifying the
needs and opportunities for different modes of transportation in southwestern Ontario.
In 2022, MTO established a Technical Advisory Committee (TAC) comprised of
municipal partners in southwestern Ontario to introduce the study and to seek validation
of inputs for the study related to land use and growth forecasts in the region. The TAC,
is now being expanded to include private -sector stakeholders and industry associations,
among others. We wish to invite you to participate in the remaining TAC sessions for
the study.
The purpose of the TAC is to:
• Liaise between your organization and TAC;
• Share regional expertise and knowledge on transportation -related issues, such as
providing information and data relevant to long term transportation planning in
southwestern Ontario;
• Receive draft material and provide input and advice on potential transportation -
related options and recommendations.
The TAC is expected to run from May 2023 to April 2024. It is anticipated that there will
be up to four virtual meetings of this committee. Becoming a member of this TAC is a
Page 90 of 93
voluntary commitment and you are asked to provide input on your behalf of or from your
community/organization.
The TAC will be supported by MTO to discuss and provide feedback on the study
materials. Input from communities and organizations is valuable to the study and we
look forward to hearing from you.
The first TAC meeting will be held virtually at a future date and time to be confirmed by
MTO in a follow up email. Please respond to this letter at your earliest convenience if
you are interested in joining the TAC and we will send the meeting details once
available.
In the meantime, please do not hesitate to contact the project manager for the study,
Alexander Leonard, Team Lead, System Planning Office, at 416-258-9771 or by email
at sw lan ontario.ca, if you have any questions.
Please also advise us if you or the appropriate representative would prefer to participate
on the TAC in French or have any accessibility requirements so that we can plan
accordingly.
Thank you for your interest and participation. We look forward to meeting with you.
Sincerely,
Greg Malczewski
Director, System Planning Branch
C. A. Leonard, Team Lead, System Planning Office
A. Leung, Manager, System Planning Office
Page 91 of 93
From: Minister, MECP MECP<,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Sent: May 12, 2023 9:32 AM
To: Minister, MECP (MECP) <I i„nistep„,,_IIM.E0f� r„irt „i,ir .c >
Subject: Thank you - Provincial Day of Action on Litter - (May 9, 2023) / Remerciement pour la Journee
provinciale d'action contre les detritus (9 mai 2023)
This email originated from outside of your organization. Do not click links or open attachments
unless you recognize the sender and know the content is safe.
Hello,
On Tuesday May 9, 2023, Ontarians across the province joined forces to celebrate the
fourth annual Provincial Day of Action on Litter. Thank you for doing your part to support
your community and keep Ontario clean.
This year, Ontarians kept busy outdoors through community cleanups and online. The
#actONlitter hashtag has been used over 400 times and counting. Since the inaugural
Day of Action on Litter in May 2020, we have engaged over three million people on
social media and monitored community cleanups across Ontario.
At this time, we are in the process of gathering input from participants across the
province on the many organized community events. If you haven't already, please
complete the II......litteir Clleainulp IfRelpoirfling If oirirrn to help track our collective efforts. This
information will help us better understand litter in our environment and may help inform
future government decision making.
We know there is still more to do to reduce waste and litter and keep our land and water
clean and healthy, and we've seen that Ontarians will continue to do their part to make
this happen. The resources available on v.,:.II�tir.iig.....gal a gl 11.14. tIr, including the II......litteir
Clleainulp Guides, can be used throughout the year to continue raising awareness about
the impacts of litter and waste and take part in a litter cleanup.
You are making an active difference when you take action to keep Ontario clean and as
a government, we stand shoulder to shoulder with you in our efforts to keep our
province clean and healthy today and for future generations.
Thank you for your support in working together to keep our province clean. I hope you
will join us again next year!
David Piccini
Minister of the Environment, Conservation and Parks
Page 92 of 93
COUNTY OF ELGIN
By -Law No. 23-24
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
MAY 23, 2023 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and resolution
passed and other action taken by the Municipal Council of the Corporation of the County of
Elgin, at its meeting held on May 23, 2023 be hereby adopted and confirmed as if all such
proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the actions of
the Municipal Council of the Corporation of the County of Elgin referred to in the preceding
section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the seal
of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 23RD DAY OF
MAY, 2023.
Jenna Fentie, Ed Ketchabaw,
Manager of Administrative Services/ Warden.
Deputy Clerk.
Page 93 of 93