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Elgin County Council
Regular Council Meeting
ORDERS OF THE DAY
Tuesday, June 27, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Pages
1. CALL TO ORDER
2. ADOPTION OF MINUTES 4
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Laura Sherwood, Director, Hospice Partnerships, St. Joseph's Health 14
Care Society - Hospice of Elgin Update
5. COMMITTEE OF THE WHOLE
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1
Councillor Giguere - Terrace Lodge Comforts of Home Campaign 2022
42
Fundraising Report
6.2
Acting Manager of Planning - Supplemental Report - Municipality of
62
Bayham Official Plan Amendment No. 32
6.3
Director of Homes and Seniors Services - Request for Temporary Part-
66
Time Clerical Support
6.4
Director of Homes and Seniors Services - Homes - Policy Updates
69
Related to Fixing Long -Term Care Act, 2021, Phase II Updates
6.5
Director of Homes and Seniors Services - Homes - Infection Prevention
73
and Control Policy 2.10 Immunization - Staff COVID-19 Update
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.2 Items for Information (Consent Agenda)
7.2.1 Hon. Paul Calandra, Minister of Long -Term Care with a letter 76
regarding the Community Paramedicine for Long -Term Care
Funding Extension
7.2.2 Corporation of the Town of Essex with a letter to the Premier of 78
Ontario regarding local emergency response system and gaps
in healthcare regarding Code Red and Code Black frequency
7.2.3 City of Quinte West with a resolution regarding Legislative 82
Amendments to Improve Municipal Codes of Conduct and
Enforcement
7.2.4 Doug Reycraft, Chair and Stephanie Jaworski, Executive 84
Member with a memo calling for nominations to the Community
Schools Alliance Executive Committee
7.2.5 Resolutions from the Corporation of Tay Valley Township and 91
Corporation of the Township of South Glengarry regarding the
Reinstatement of Legislation Permitting a Municipality to Retain
Surplus Proceeds from Tax Sales
7.2.6 St. Thomas - Elgin Second Stage Housing Newsletter, 94
Spring/Summer 2023
7.2.7 Resolution from the Corporation of the Township of Terrace Bay 98
in support of Municipality of Trent Lakes Resolution R2023-119
regarding requested changes to the Municipal Oath of Office to
include reference to Aboriginal and Treaty Rights
7.2.8 Letter of support from the Township of Malahide for the Elgin 100
Federation of Agriculture's letter to County Council regarding
Helping Homebuyers, Protecting Tenants Act and the Proposed
2023 Provincial Policy Statement.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.3 Matters of Urgency
9. CLOSED MEETING ITEMS
9.1 Closed Meeting Minutes - June 13, 2023
9.2 Director of Human Resources - Human Resources Update
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees.
9.3 Chief Administrative Officer/Clerk - CAO Recruitment
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees; and (k) a
position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
9.4 Chief Administrative Officer/Clerk - Boundary Adjustment Matter
Municipal Act Section 239 (2) (h) information explicitly supplied in
confidence to the municipality or local board by Canada, a province or
Page 2 of 104
territory or a Crown agency of any of them; and (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board.
9.5 Director of Legal Services - Advice re Potential Litigation
Municipal Act Section 239 (2) (e) litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or local
board; and (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
10. MOTION TO RISE AND REPORT
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF
THE WHOLE
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-31 Confirmation
13. ADJOURNMENT
104
Page 3 of 104
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MINUTES
June 13, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones (virtual)
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Amy Thomson, Director of Human Resources
Jennifer Ford, Director of Financial Services/Treasurer
Stephen Gibson, General Counsel
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Mike Hoogstra, Manager of Purchasing and Risk
Peter Dutchak, Manager of Transportation
Ryan Terpstra, Manager of Corporate Facilities
Paul Hicks, Acting Manager of Planning (virtual)
Andrew Case, Solicitor (virtual)
Paul Clarke, Planning Technician and Secretary Treasurer of the
Land Division Committee
Stefanie Heide, Legislative Services Coordinator
Sarah Savoie, Accessibility Coordinator (virtual)
CALL TO ORDER
The meeting was called to order at 9:00 am with Warden Ketchabaw in the chair.
Warden Ketchabaw welcomed interim Chief Administrative Officer/Clerk Don
Shropshire. Warden Ketchabaw thanked Stephen Gibson for his support as
Acting Chief Administrative Officer.
2. ADOPTION OF MINUTES
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meetings held on May 23, 2023 and June
8, 2023 be adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
Page 4 of 104
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden Ketchabaw - Warden's Activity Report May 2023
Warden Ketchabaw presented the report detailing the meetings and
events he attended during the month of May 2023.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Warden's Activity Report May 2023"
dated June 5, 2023 from Warden Ketchabaw be received and filed.
Motion Carried.
6.2 Accessibility Coordinator - Joint Annual Accessibility Status Report
2022
The Accessibility Coordinator presented the Joint Annual Accessibility
Status Report for Council's approval.
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "Joint Annual Accessibility Status
Report 2022" dated June 13, 2023 from the Accessibility Coordinator be
received and filed; and
THAT Elgin County Council approve the Joint Annual Accessibility Status
Report 2022.
Motion Carried.
6.3 Accessibility Coordinator - Additions to Joint MYAP for Elgin County
Heritage Centre
The Accessibility Coordinator presented the report seeking County
Council's approval to amend the Joint Multi -Year Accessibility Plan to
include recommended amendments specific to the Heritage Centre.
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT Elgin County Council approve the amendments to the
Elgin County and Local Municipal Partners' Joint Multi -Year Accessibility
Plan 2021-2026 to include accessibility progress, goals, and timelines
specific to the Elgin County Heritage Centre; and
THAT the amendments be forwarded to Local Municipal Partner Councils
to be approved and filed.
Motion Carried.
Page 5 of 104
6.4 Manager of Procurement & Risk - Operation of the Elgin Manor
Wastewater Treatment Plant - Elgin (County) / Ontario Clean Water
Agency
The Manager of Procurement & Risk presented the report recommending
Council approve the extension of the current service arrangement with
Ontario Clean Water Agency (OCWA) for the operation of the Elgin Manor
Wastewater Treatment Plant.
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Operation of the Elgin Manor
Wastewater Treatment Plant - Elgin (County) / Ontario Clean Water
Agency" dated May 30, 2023 from the Manager of Procurement & Risk be
received and filed; and
THAT staff be authorized to extend the current service arrangement with
Ontario Clean Water Agency for the operation of the Elgin Manor
Wastewater Treatment Plant for the six-month term commencing July 1,
2023, and ending December 31, 2023; and
THAT the Chief Administrative Officer be authorized to sign a change
order with Ontario Clean Water Agency to implement the said extension of
service agreement.
Motion Carried.
6.5 Manager of Corporate Facilities - Humidifier Replacement at Bobier
Villa - Contract Award
The Manager of Corporate Facilities presented the report recommending
that 9079653 Canada Corporation o/a Combustion Techs be selected for
the Humidifier Replacement Project at Bobier Villa.
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT 9079653 Canada Corporation o/a Combustion Techs
be selected for the Humidifier Replacement Project at Bobier Villa,
Contract No. 2023-Q23 at a total price of $72,888.00 exclusive of H.S.T.;
and
THAT the additional funding required be reallocated as detailed in the staff
report; and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
6.6 Manager of Transportation Services - Village of Vienna Speed Limit
The Manager of Transportation Services presented the report
recommending an amendment to the County's reduced speed zone by-law
to include a 60km/hr reduced speed zone on County Road 19.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "Village of Vienna Speed Limit" dated
May 25, 2023 from the Manager of Transportation Services be received
and filed; and
THAT the Reduced Speed Zone By -Law, Schedule C, be amended as
follows:
Page 6 of 104
- County Road 19, section C, from 755 metres south of the north property
line of Light Line to 200 metres north of the north property line of Light
Line.
Motion Carried.
6.7 Manager of Transportation Services - Imperial Road and Ron McNeil
Line - Status Update
The Manager of Transportation Services presented the report that
provides an update on the intersection of Imperial Road (CR 73) at Ron
McNeil Line (CR 52) and the progress of the County's Transportation
Master Plan.
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "Imperial Road and Ron McNeil Line -
Status Update" dated June 5, 2023 from the Manager of Transportation
Services be received and filed.
Motion Carried.
6.8 Director of Financial Services/Treasurer - 2022 Annual Report for
Investments
The Director of Financial Services/Treasurer presented the report detailing
the 2022 investment activities.
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT the report titled "2022 Annual Report for Investments"
dated June 5, 2023 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
6.9 Director of Financial Services/Treasurer - 2023 Borrowing By -Law
The Director of Financial Services/Treasurer presented the report
recommending Council authorize a borrowing by-law to support the
maintenance of the County's credit facility annually in order to provide
business continuity.
Moved by: Councillor Leatham
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "2023 Borrowing By -Law" dated June
5, 2023 from the Director of Financial Services/Treasurer be received and
filed; and
THAT the Borrowing By -Law for 2023 be read for approval.
Motion Carried.
6.10 Planning Technician and Secretary Treasurer of the Land Division
Committee -Agricultural Impacts from Proposed Agricultural Lot
Creation Changes to the Provincial Policy Statement
The Planning Technician and Secretary Treasurer of the Land Division
Committee presented the report detailing the potential impacts of new
residential lot creation on existing farm operations in Elgin County.
Page 7 of 104
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "Agricultural Impacts from Proposed
Agricultural Lot Creation Changes to the Provincial Policy Statement'
dated June 13, 2023 from the Planning Technician and the GIS
Technician be received and filed.
Motion Carried.
6.11 Acting Manager of Planning - Draft Plan Approval for Draft Plan of
Subdivision, File No. 34T-CE2102
The Acting Manager of Planning presented the report that provides
Council with the information required to consider granting approval to the
draft plan of subdivision submitted by Strik Baldinelli Moniz on behalf of
James Glover, File No. 34T-CE2102.
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision submitted by Strik
Baldinelli Moniz on behalf of James Glover and dated August 4, 2022; and
THAT staff be directed to provide notice of this decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
6.12 Acting Manager of Planning - Revised Exemption from Draft Plan
Approval for Plan of Condominium, File No. 34CD-CE2202
The Acting Manager of Planning presented the report that provides
Council with the information required to consider issuing final approval to
the plan of condominium submitted by CJDL Engineering, File No. 34CD
CE2002.
Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants, in accordance with Section 9 of the Condominium Act, an
exemption to draft plan approval for a draft plan of a phased condominium
on Block 65, Plan 11 M-241, Part of Lot 1, Concession 1, Geographic
Village of Port Stanley, Municipality of Central Elgin for lands contained in
Block 65 for the development of a further 16 units; and
THAT staff be directed to prepare and issue a certificate of exemption,
and sign and submit the final plans to the Land Registry Office in
accordance with the requirements of the Planning Act and Condominium
Act.
Motion Carried.
6.13 Acting Manager of Planning -Municipality of Bayham Official Plan
Amendment No. 31, File No. BA-OPA 1-23
The Acting Manager of Planning presented the report recommending that
County Council approve Official Plan Amendment No. 31 to the Official
Plan of the Municipality of Bayham.
Moved by: Councillor Widner
Seconded by: Councillor Noble
Page 8 of 104
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves, as modified, Official Plan Amendment No. 31 to the Official Plan
of the Municipality of Bayham; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.14 Acting Manager of Planning -Municipality of Bayham Official Plan
Amendment No. 32, File No. BA OPA 2-23
The Acting Manager of Planning presented the report recommending that
County Council approve Official Plan Amendment No. 32 to the Official
Plan of the Municipality of Bayham.
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT the Council of the Corporation of the County of Elgin
deny the Official Plan Amendment No. 32 to the Official Plan of the
Municipality of Bayham; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Defeated.
Moved by: Councillor Giguere
Seconded by: Councillor Noble
RESOLVED THAT staff be directed to provide more information on Official
Plan Amendment No. 32 to the Official Plan of the Municipality of Bayham
for Council's consideration at a future meeting.
Motion Carried.
6.15 Director of Legal Services - Delegation of Approval Authority
The Director of Legal Services presented the report requesting that
Council delegate authority for various planning approvals to the Director of
Legal Services and the Chief Administrative Officer/Clerk in the absence
of the officers of the corporation that already have such authority
delegated to them.
Moved by: Councillor Leatham
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "Delegation of Approval Authority"
dated June 8, 2023 from the Director of Legal Services be received and
filed; and
THAT County Council pass By -Law No. 23-29 to delegate various
planning authority, as set out therein, to the Director of Legal Services and
the Chief Administrative Officer/Clerk, in the absence of the Manager of
Planning and General Manager of Engineering, Planning and
Enterprise/Deputy CAO.
Motion Carried.
6.16 General Counsel -Elgin / Hawthorne -Approval of Commercial Lease
- Elgin County Administration Building (Suite 345-1)
The General Counsel presented the report informing Council that
consensus has been reached with Carol Hawthorne, carrying on business
Page 9 of 104
as "Clinical Associates" as to the terms of a new one-year commercial
lease for Suite 345-1 in the Elgin County Administration Building.
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Elgin / Hawthorne - Approval of
Commercial Lease - Elgin County Administration Building (Suites 345-1)"
dated June 6, 2023 from the General Counsel be received and filed; and
THAT Elgin County Council approve a new commercial Lease Agreement
between Carol Hawthorne, carrying on business as "Clinical Associates",
and Elgin County in relation to Suite 345-1 in the County Administration
Building at 450 Sunset Drive, St. Thomas, Ontario, such Lease Agreement
to provide for, amongst other terms, a one-year Term commencing May 1,
2023, and annual rent of $4,360.80-1 and
THAT Elgin County Council authorize the Warden and Chief
Administrative Officer to execute the said Lease Agreement.
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Letter from Darlene Smith, OAPSB Zone 6 Chair requesting
Council's approval of the appointment of Carolyn Krahn to the
position of OAPSB Zone 6 Secretary Treasurer
Moved by: Councillor Sloan
Seconded by: Councillor Couckuyt
RESOLVED THAT Elgin County Council support the appointment of
Carolyn Krahn to the position of Secretary Treasurer for the Ontario
Association of Police Services Boards (OAPSB) Zone 6.
Motion Carried.
7.2 Items for Information (Consent Agenda)
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT Correspondence Items 7.2.1 - 7.2.6 be received and
filed; and
THAT County Council support the resolution from the Township of
Puslinch urging relevant taxation bodies to reinstate previous legislation
that permitted a municipality to apply for and retain the surplus proceeds
from a tax sale in their jurisdiction.
Motion Carried.
7.2.1 Article from The Globe and Mail titled "Meet the collector with
hundreds of vintage bicycles", highlighting the Elgin County
Heritage Centre's current exhibit.
7.2.2 Resolution from the Corporation of the Town of Fort Erie - Urging
the Province to Pause Proposed New Provincial Planning
Statement (PPS)
7.2.3 Town of Evanturel resolution supporting Bill 5 -Stopping
Harassment and Abuse by Local Leaders Act
Page 10 of 104
7.2.4 Letter from Elgin Federation of Agriculture regarding Helping
Homebuyers, Protecting Tenants Act & the Proposed 2023
Provincial Policy Statement
7.2.5 Resolution from the Corporation of the Town of Fort Erie
supporting the City of Cambridge's resolution regarding Highway
Traffic Act Amendments
7.2.6 Resolution from the Township of Puslinch urging relevant
taxation bodies to reinstate previous legislation that permitted a
municipality to apply for and retain the surplus proceeds from a
tax sale in their jurisdiction
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 Request for Volkswagen Plant Contract Negotiations Update
Councillor Sloan requested an update on the Elgin County Volkswagen
Plant negotiations. Warden Ketchabaw noted that with the assistance
of the County Solicitor, correspondence was prepared and sent to the
Minister inquiring as to where Elgin's place was in the negotiations,
stating that as an independent tax authority that we have interest in the
negotiations. The Warden has been contacted by the Provincial
Facilitator to set up a meeting to discuss. The Warden advised that we
currently do not have a place at the negotiation table yet. Councillor
Giguere requested regular updates to County Council in order to
discuss Council's strategy going into the conversations. Warden
Ketchabaw suggested adding a closed session meeting item on the
next Council agenda for an update and discussion.
9. CLOSED MEETING ITEMS
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Human Resources Update
(b) personal matters about an identifiable individual, including municipal or local
board employees, and (f) advice that is subject to solicitor -client privilege,
including communications necessary for that purpose.
Closed Meeting Item #2 - Advice re Personnel Matter
(b) personal matters about an identifiable individual, including municipal or local
board employees, and (f) advice that is subject to solicitor -client privilege,
including communications necessary for that purpose.
Motion Carried.
9.1 Director of Human Resources - Human Resources Update
9.2 Director of Legal Services - Advice re Personnel Matter
10. MOTION TO RISE AND REPORT
Page 11 of 104
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Human Resources Update
Moved by: Councillor Widner
Seconded by: Councillor Leatham
RESOLVED THAT the confidential report from the Director of Human Resources
be received for information.
Motion Carried.
Closed Meeting Item #2 - Advice re Personnel Matter
Moved by: Councillor Sloan
Seconded by: Councillor Couckuyt
RESOLVED THAT the confidential report from the Director of Legal Services be
received for information.
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Sloan
Seconded by: Councillor Giguere
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-27 Speed Zone Amendment
To Amend the Schedule to By -Law No. 20-58 Being a By -Law to
Authorize Speed Limits.
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 23-27 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.2 By -Law No. 23-28 Borrowing By -Law
BEING a By -Law to Authorize the Warden and Treasurer to Borrow from
Time to Time to Meet Current Expenditures during the Fiscal Year Ending
December 31, 2023.
Moved by: Councillor Leatham
Seconded by: Councillor Sloan
RESOLVED THAT By -Law No. 23-28 be now read a first, second, and
third time and finally passed.
Motion Carried.
E
Page 12 of 104
12.3 By -Law No. 23-29 Delegation of Approval Authority
BEING a By -Law to Delegate Certain Authorities Vested in the Council of
the Corporation of the County of Elgin as the Approval Authority with
Respect to Plans of Subdivision, Plans of Condominium and Part Lot
Control By -Laws Pursuant to Section 22 and 51 of the Planning Act, to
Officers of the Corporation of the County of Elgin and to Repeal By -Law
No. 22-01.
Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT By -Law No. 23-29 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.4 By -Law No. 23-30 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the June 13, 2023 Meeting.
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 23-30 be now read a first, second, and
third time and finally passed.
Motion Carried.
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Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 11:26 am to meet again on June 27,
2023 at 9:00 a.m.
Motion Carried.
Don Shropshire, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
10
Page 13 of 104
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June 27, 2023
Dear Elgin County Council,
613 Talbot Street, St. Thomas, ON N5P 1 C6
p: 519.631.7495 1 w: elginhospice.com
Charitable Registration #701658916 RR0001
How people are supported at the end of their life impacts the fabric of our community!
Our community is one of the last regions without a hospice. Because of this, many of our
residents struggle to receive access to expert palliative care and grief and bereavement
services. They are travelling outside our community to neighbouring regions for care. Some
are dying in the hospital, which isn't designed for end -of -life care. We know we can do better,
and that you care about the residents of Elgin County, just as much as we do.
Three years ago, Hospice of Elgin mobilized a team of passionate volunteers and staff to
change how we provide end -of -life care in Elgin County. The goal was to build Elgin County's
first hospice - a 17,000 sq. ft. facility that would offer 24/7 end -of -life care. We are so humbled
by our community who has helped us get to 75% of our campaign goal. However, we still have
a lot of work to reach $15 million and need your help!
Hospice of Elgin last presented to Elgin County in 2019. At that time, we had requested an
investment of $2.4 million. We recognize that this request may have come too soon, so we are
continuing this conversation with you today because we believe this project matters.
Hospice of Elgin is a community project that will significantly change healthcare in Elgin
County. This welcoming, cottage -like building, will be tucked in the woods at 8 South
Edgeware Road in St. Thomas. It will house hospice beds and an innovative hospice palliative
care hub. When our doors open, more than 500 individuals and more than 4,000 family
members will receive care through Hospice of Elgin each year. These individuals will be our
family members, friends, and neighbours.
We need your leadership and support to build a Hospice!
Hospice of Elgin will build a compassionate community and be a centre of palliative care
excellence. We are grateful for this opportunity to share our plans with you today.
Sincerely,
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John Callaghan, Chair Page A ADYAnes, Campaign Chair
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9 Expert care at no cost
No one in our cornMUrlity dies atone
Page 27 of 104
And most of aU,..
1. Elgin County grew by 8.3% in the last 10 years and is continuing to grow.
This growth will place significant pressures on our healthcare system (long-term care,
family doctors, etc). Our healthcare system will need to keep up with this growth by
ensuring our community has access to hospice palliative care. With the absence of
hospice, it means that those individuals are being cared for in other settings, reducing
the overall capacity of the system.
2. Elgin County is the only region of its size without a hospice
Our population is aging faster than the Provincial average. There are currently no
dedicated hospice palliative care beds in our hospital. With 800 deaths annually, this
number is estimated to increase by 50% in the next 15 years. The lack of hospice beds
is becoming an increased issue. In 2051, there will be more than 20,900 people above
70 years old, compared to only 7,300 in 2021.
3. Cancer patients have very limited options
According to Cancer Care Ontario, 52% of cancer deaths occur between 60 and 79
years old. The majority of hospice residents come to hospice with a cancer diagnosis.
These individuals are not on a trajectory for long-term care. They often have an
exhaustive journey through the healthcare system. Hospice offers dignified care,
focused on quality of life, a service that currently doesn't exist in our community.
4. Rural communities suffer more than their urban counterparts
Ontarians who live in rural areas often face inequitable access to health care services
compared to citizens of metropolitan areas. This is often exacerbated due to the
limitations of transportation options. These inequities extend to hospice and palliative
care services.
5. Seniors don't have access to resources to live well at home
According to our research, 25% of our Elgin County seniors are living alone
compared to Provincial average of 12%. Many are women with low -incomes, with
limited transportation options. They also don't have immediate access to their family
doctor.
6. More than 20% of hospital patients require Alternate Level of Care
One sixth of Ontario's total hospital beds are occupied by ALC (Alternate Level of
Care) patients who don't need to be in hospital. Most ALC patients have a short life
expectancy, with a majority of those dying within 90 days. With pressures on
hospitals and long-term care homes, hospice is essential is expanding the system's
overall capacity.
7. Caregivers are burned out
In Elgin County, more than 80% of care is provided by informal caregivers like family
members, friends and neighbours. Many of these caregivers struggle with this burden
(and their own health issues) and would benefit from hospice support and resources.
Hospice will offer respite beds, so loved ones can have a short stay, while offering a
break for caregivers and families.
The goal of Hospice palliative care is to enhance the quality of life during end -of -life for
the individual and their loved ones. Hospice is helpful not only when a person is
approaching death but also during the earlier stages of an illness, combined with other
treatments aimed at curing the illness, such as chemotherapy.
What is the hospice difference?
Type of care Private
suites
Average length of stay 2-3 weeks
Patient to Staff Ratio 1:5
Specialized palliative
care team
Cost per day
$470
Home -like setting
(private patios)
24/7 visiting hours
Pets welcomed
Grief & bereavement
counselling for families
Dedicated famil slain
Clinic, respite
Acute or
Palliative
beds, caregiver
complex
care for
training
care
residents
only
Up to 2 years
23 days*
18 months*
(ALC)
-
1:6*
1:12*
Y p
suite
New jobs & volunteers 30+ jobs
200+ volunteers
* This data may vary based on facility.
Limited
$1,100
Clinical
Limited
In -office
High
caseloads
Limited
Some Some -
Page 31 of 104
5
Hospice of Elgin has been inspired by Elgin County's rural and urban roots! We have also
been inspired by Hospices across Canada. We hosted several focus groups in 2022 to
gather feedback from community members, partners and friends to help shape our design.
We have included a few of the photos that will influence our final design.
A design idea for our
Family Snnr p.q
Jessica's House
Hospice, Exeter, ON
— we are inspired by
their big windows,
stone and wood
features to create a
welcoming Hospice!
0�i/
�ay� ,�
The Hospice in Edmonton — a comfortable
patient suite with minimal equipment
7
Living room and kitchen designs to hqdp us c ate a a for
families to gather, be comfortable a�Oq ;6 � e e.
Hospice of Elgin is working with the architectural firm ROA Studio to bring our hospice
vision to life. The below design is a draft version, as the design continues to evolve as
we modify and perfect the space. The building is divided into five zones: hospice suites
(brown), heart of hospice (green), hospice palliative care hub & clinic (pink), staff and
volunteer lounge (yellow), and our office space (blue).
fHospice will,be MM M5;
and wrapped with public traits
� s A
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wilt se,ach year
upport Hospice
d �[
r
a
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K A'
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individuals each year
The Heart of Hospice
with a home-ilkedesign
to, create space for
families and miore life
u rnien s
0
Page 34 of 104
The Hospice of Elgin project is moving forward with the below targeted timeline. We need
your support to get shovel in the ground!
Page 35 of 104
0
Hospice of Elgin is grateful to
more than 700 donors who have
supported this project to date.
Our local doctors have seen the
gap in end -of -life care for
decades. They have sat at the
besides of our loved ones and
neighbours and have seen
unnecessary suffering. They have
been in the shared room, when
one patient is dying and one
patient is healing. They are
acutely aware that there is a lack
of palliative care training on their
teams. And, even in their own
professional skills.
That is why they are putting their
own personal financial support
into this project. More than 75
local doctors are behind this
project 100%. They represent
doctors in our hospital emergency
department, internal medicine
and primary care. Together, they
have donated close to half a
million dollars.
This project matters to our
community!
10
Page 36 of 104
We need your leadership to pave the way for Elgin County.
Hospice of Elgin is a once in a lifetime project that will impact our loved ones and
neighbours today, and the generations who will come after us.
What level of support is Hospice look for from the County?
Elgin County Council has demonstrated leadership in supporting transformational
capital healthcare projects in our community ($3.5 million to STEGH).
Hospice is seeking $300,000 per year for four years (total investment of $1.2
million). This request is based on the project need, size of community being
served (60% live in the County), and sense of urgency in advancing construction.
This project is an opportunity to significantly improve the compassion and care of
our community. It will help address the system pressures in long-term care, in the
hospital, in our doctors' offices, and in our paramedic services. Hospice will also
help address the needs that our community is facing with caregiver burnout and
lack of grief and bereavement services.
Join the hundreds of people in our community who are involved in this project!
I
• What is Hospice? Hospice provides wraparound care to individuals (and their families)
at end -of -life in a welcoming `home -like' setting. Hospice is about comfort, quality of life
and care, and includes addressing pain & symptoms, while also supporting the psycho -
social, spiritual, and practical needs of the individual.
• Is Hospice a place where people go to die? Not exactly, Hospice will be a hub of care,
meaning that some people will access Hospice services (clinic, respite, caregiver
programs, counselling) but continue to stay at home. Hospices will also support families,
after the death of a loved one.
• How many people will be impacted by Hospice? Each year, Hospice expects to
provide care to 500 individuals in our community, of which 100-125 will die at Hospice.
• What is the average length of stay for those that come to Hospice? 2-3 weeks
• How much does it cost the resident to stay at the hospice? There is no cost to the
resident or their family.
• How many staff are required? Approximately 30 staff will be required to run the hospice,
including nurses, personal support workers, physicians, and administrative roles in
fundraising, volunteer management, finance and human resources. Staff recruitment will
begin in summer 2024.
• Will volunteers be needed? Once doors are open, Hospice will require hundreds of
volunteers to support operations (some roles include reception, kitchen, gardens, care,
sitting vigil, fundraising and more). Volunteer recruitment is expected to begin in the Fall
of 2024.
• How big will Hospice be? Approximately 17,000 sq. ft. one -floor facility
• What will Hospice look like? Our goal is to create a welcoming cottage -like Hospice
that is tucked in the woods.
Page 39 of 104
13
• When is construction expected to start? Fall of 2023
• When will Hospice be open? Late 2024
• How much will it cost to build this Hospice? We have established a working goal of
$15 million. Market conditions and rising construction costs continue to put pressures on
our campaign budget.
• How will hospice cover the operational expenses? We have built a $1.8 million
sustainability fund into our campaign fundraising. Hospice will have a robust fundraising
plan for operations. The partnership with St. Joseph's Health Care Society has also been
pivotal in helping build a strong foundation for Hospice of Elgin.
• Who is supporting this project? The Province has provided $2 million in capital
funding (and will provide 50% of operational funding). Over 700 community donors
(individuals, corporations, and the City of St. Thomas) have supported the project.
Page 40 of 104
14
/E
� ^ ' \\\/�
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. ... ~ ~� �
TUIT
REPORT TO COUNTY COUNCIL
FROM: Councillor Dominique Giguere, Terrace
Lodge Redevelopment Fundraising
Committee Chair
DATE: June 16, 2023
SUBJECT: Terrace Lodge Comforts of Home
Campaign 2022 Fundraising Report
RECOMMENDATION:
THAT the Terrace Lodge Comforts of Home Campaign 2022 Annual Report be received
for information.
INTRODUCTION:
The Terrace Lodge Comforts of Home Fundraising Campaign launched on December 1,
2020 and has completed its second full year of fundraising. The attached fundraising
report is presented to Council as a summary of the Terrace Lodge Fundraising
Committee's 2022 activities and accomplishments. The report is a way for the
Committee to remain transparent and accountable to stakeholders including County
Council, past and future donors, and the general public. The report will also be utilized
as a tool to promote the campaign.
DISCUSSION:
Since the campaign launch in 2020, the Committee has been working to raise funds to
purchase items that will enhance Terrace Lodge and provide residents with the
Comforts of Home.
Campaign Funds Raised in 2022
The Committee had originally set a target of raising $675,000, however, in December
2022, the total cost of all items needed was adjusted and the Committee revised the
campaign target to $560,000. In 2022, the campaign raised $122,888. This amount
combines donations received in 2022 and the pledges initiated in 2021 that were paid in
2022. The year ended with the campaign passing the 50% threshold of the overall
$560,000 target.
Page 42 of 104
(,ommrree Composition
2
In early 2022, County Council approved a revised terms of reference that allowed
Committee membership to include representation from all seven (7) of Elgin's local
municipal partners. The Committee was pleased to welcome Municipality of Dutton
Dunwich Councillor Amarilis Drouillard and community member Brigette Clark -
Carmichael from the Municipality of Bayham. The Committee is always open and willing
to welcome new members. The important work of the Committee would not happen
without the support of its volunteers.
2022 Events & Activities
In 2022, Warden Mary French generously hosted a Charity Gala and Art Show in
support of the Comfort of Homes campaign. It was a very successful event in support of
a great cause, and it was coordinated with the release of the book "These Hands:
Touching Memoirs of Seniors Living in our Communities". The book is a collection of
photographs and stories of the Elgin County Homes' residents, and the photographs
were auctioned at the event. The Committee is proud to report that this event raised
$27,859.
Last year, the community also saw the return of many local events and fairs, and the
Committee attended many of these events to promote the campaign. Members of the
public were able to learn more about the campaign and had a chance to purchase a
copy of the book "These Hands". Children were also invited to pick up a colouring kit
and drop off their creations at their local library to be distributed to Terrace Lodge
residents. The Committee would like to acknowledge and thank the Aylmer Express
Graphics Group for their support with the design and production of the booth's
materials.
Items Funded to Date
The Annual Report provides a list of items for Terrace Lodge that have been fully
funded to date thanks to the generosity of our donors. Some of those items include, but
are not limited to: sixty (60) outdoor stackable chairs for the outdoor courtyard, two (2)
outdoor tables for the memory care outdoor space, one gazebo for the front yard, two
(2) annual technology packages, and twenty (20) activity nooks, furniture and supplies.
More items that have been purchased are listed in the attached report.
Looking Ahead
The Committee is already hard at work promoting the campaign in 2023. This year, the
Committee is looking to raise the remainder of the funds ($245,000) to ensure all
outstanding items on the residents' wish list can be purchased.
Page 43 of 104
rINANUAL IMPLICATIONS:
3
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
The Annual Report will be circulated to Elgin's Local Municipal Partner Councils for
information.
COMMUNICATION REQUIREMENTS:
The Annual Report will be posted on the Comforts of Home Campaign website, and
circulated to the campaign's past donors.
CONCLUSION:
The Terrace Lodge Redevelopment Fundraising Committee has completed a successful
second year of its three-year fundraising campaign. The Committee is proud to present
Council with the 2022 Fundraising Report detailing the activities of the Committee over
the past year, and is excited to move forward towards its final goal.
All of which is Respectfully Submitted
Councillor Dominique Giguere
Chair, Terrace Lodge Redevelopment Fundraising Committee
Page 44 of 104
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...
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Paul Hicks, Acting Manager of Planning
DATE: June 27, 2023
SUBJECT: Supplemental Report, Municipality of
Bayham Official Plan Amendment No. 32, Concession
10, Part Lot 21, RP 11 R-0370; Part 2 (14077 Bayham
Drive), Municipality of Bayham.
Applicant: LandPro Planning Solutions Inc.
Municipality: Municipality of Bayham
Owner: Arie and Christina Schep
File No.: BA OPA 2-23
1. THAT the Council of the Corporation of the County of Elgin may approve Official
Plan Amendment No. 32 to the Official Plan of the Municipality of Bayham; and
2. THAT staff be directed to provide notice of this decision in accordance with the
requirements of the Planning Act.
INTRODUCTION:
At County Council's June 13t" meeting, Council was presented with Official Plan
Amendment No. 32 (OPA 32) to the Municipality of Bayham Official Plan for a decision.
At that meeting, Council deferred their decision pending the receipt of a supplemental
report from Staff providing additional information on the proposed OPA.
In accordance with Section 17 of the Planning Act, the Council of the County of Elgin, as
"Approval Authority," is required to make a decision on the adopted amendment in which
Council may approve, modify or refuse to approve the amendment. If Elgin County fails to
make a decision within 120 days after the amendment is received, any person or public
body may appeal to the Ontario Land Tribunal.
This supplemental report is intended to provide County Council with the information
required to make a decision on the adopted amendment.
Page 62 of 104
K
DISCUSSION:
OPA No. 32 was adopted by Municipal Council on April 20, 2023 (By-law No. 2023-
030). The purpose of the amendment is to modify Section 2.1.5 of the Municipality's OP
to add a new section containing a site -specific permission for an electrical services
business to be established as an on -farm diversified use within a building no larger than
520 m2. The amendment also includes a proposed redesignation of the lands from
"Agriculture" to "Site Specific Agriculture" to accommodate the modifications above. In
this case the applicant had proceeded with construction of the proposed use (and a
single detached dwelling) in advance of obtaining required planning and building
permissions, and the proposed OPA has been submitted part of a process by the
applicant to `legalize' the use of the property.
The main points of consideration in the review of this OPA can be summarized as
follows:
• Bayham municipal staff recommended a refusal of the application based on
inconsistency with the Provincial Policy Statement, non-compliance with the
intent of the Bayham Official Plan (OP), and non-compliance with the County
Official Plan (OP).
• County Staff do not see a conflict with the Provincial Policy Statement with
regards to the application.
• With respect to the Bayham OP, County Staff would agree that the proposed
application is a marked departure with the policies of the Bayham OP which
restrict home industries in the agricultural area to `farm -related' uses, however
the applicants have submitted the subject amendment that would ostensibly
address the non-compliance with the Bayham OP and Bayham Council has
adopted the amendment.
• With respect to the County OP, County Staff have highlighted two compliance
issues namely, the requirements that home industries in the agricultural
designation:
o generally rely upon the same water and sewer infrastructure and the
driveway from the public road as the principal use of the property; and
o have a floor area that is consistent with the scale of uses on the property.
In the County OP, a `home industry' is defined as: "a small-scale industrial use,
including, but not limited to a carpentry, metal working, welding or electrical shop that
provides services or wares to the rural community and which is an accessory use to an
agricultural use or a single detached dwelling."
With respect to the County OP's requirement for the home industries to `generally' be
connected to the same water, sewage infrastructure, and driveway as the principal use,
Page 63 of 104
K
the workshop does not share the same septic as the associated house
..aff have not been able to confirm if the well is shared). With the inclusion of
the word `generally' in the policy, the County OP does not mandate that the uses share
the same infrastructure, but that there is a general expectation that home industries will
share this infrastructure unless there is a unique circumstance, or rationale as to why
this is not appropriate. However, the rationale for separate servicing is not evident to
County Staff and the applicants have not provided any reason to why it is not
appropriate in this case. Notwithstanding this, the rationale for this policy in the County
OP is not entirely clear aside from wanting to ensure home industry uses are grouped
together with the principal use of the property.
With respect to the County OP's requirement that home industries have a floor area that
is consistent with the scale of uses on the property, in this case, the applicants have
constructed a 520 m2 (5,600 ft2) workshop for an electrical shop as well as a single
detached dwelling on a 15 ha (37 acres) agricultural parcel. In total, the home industry
occupies a land area of approximately 2,700 m2 (29,000 ft2) according to the applicants.
Under the Province's `Guidelines for Permitted Uses in Agricultural Areas' it is
recommended that uses such as home industries do not occupy more than 2% of the
farm parcel to a maximum size of 1 ha (2.47 acres) including all buildings, parking
areas, etc. As such, the proposed use would comply with provincial guidelines in terms
of size and scale. There is no equivalent discussion of what constitutes an appropriate
size of operation in either the Bayham or County plans which simply directs that home
industries be `small-scale'.
As noted previously, from the perspective of County Staff, the subject provisions of the
County OP could likely have been easily addressed should the applicant not have
proceeded with the construction of the workshop in advance of the receiving the
required permissions. As the uses are built on the property, should County Council
deny the OPA, it would be expected that the applicants would appeal the decision given
the investment and resources they made into constructing the uses on the property.
Ultimately, County Staff were not in a position to make a recommendation for an
approval of the subject OPA but noted that County Council may wish to approve
depending on the degree of flexibility Council wishes to read into the policies of the
County OP. From County Staff's perspective, the home industry use would be best
located in a designated industrial designation, but at the same time the application does
not appear to offend provincial policies or guidelines and there appears to be some
flexibility in County policy should Council wish to approve the use.
Page 64 of 104
E
FINANCIAL IMPLICATIONS:
There are no identified direct financial implications to the County with respect to the
approval of the proposal.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
This amendment will directly impact the Municipality of Bayham.
COMMUNICATION REQUIREMENTS:
The Notice of Decision will be sent to the applicant, the Municipality of Bayham and
those prescribed under the Planning Act.
CONCLUSION:
Based on the above analysis County Council may approve OPA No. 32 of the Official
Plan of the Municipality of Bayham.
All of which is Respectfully Submitted Approved for Submission
Paul Hicks Don Shropshire
Acting Manager of Planning Chief Administrative Officer/Clerk
Page 65 of 104
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: June 20, 2023
SUBJECT: Request for Temporary Part -Time
Clerical Support
RECOMMENDATIONS:
THAT the report titled: "Homes — Request for Temporary Part -Time Clerical Support"
dated June 20, 2023 from the Director of Homes and Seniors Services be received and
filed; and,
THAT Council provide staff direction related to the request for continuation of the
Temporary Part -Time Clerical Support, until January 31, 2024, at the cost of $55,106 to
support the implementation of scheduling software and robocall.
INTRODUCTION:
As part of the Human Capital Management Project planning it was anticipated that
additional support would be required for the Long -Term Care Homes ("Homes") to
successfully implement scheduling software and the related robocall system. The
implementation of the Homes software was unanticipatedly delayed.
BACKGROUND AND DISCUSSION:
Current recruitment and retention challenges, exacerbated by the pandemic, has
resulted in a significant increase in manual work related to call -ins by administrative
staff to support shift replacement to fill call -ins and vacancies. Additionally, the current
scheduling process is highly manual in nature.
Homes staff will implement updated scheduling software and a robocall system as part
of the previously approved and planned Human Capital Management (HCM) project
work beginning September 2023. This implementation process will require additional
administrative staff support while training, set up, testing and implementation is
conducted. The Software (scheduling and robocall), is anticipated to maximize
efficiencies, reduce overtime costs, improve staff morale and resident care and
services. As such, and to be successful in this endeavour, Homes staff anticipate
Page 66 of 104
aamuonai support will be required until such time as the project is fully implemented —
targeting January 31, 2024. A request for seven (7) months of continuation of the
current temporary part-time administrative support/Home is being sought.
FINANCIAL IMPLICATIONS:
It is anticipated that this request will cost a total of $55,106, across the three (3) Homes.
The funds required to support the continuation of the temporary part-time support in
2023 can be funded through efficiencies related to vacancies and unanticipated leaves
of absences. The costs associated with the temporary support required in January
2024 shall be considered during the 2024 budget process.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
N/A
COMMUNICATION REQUIREMENTS:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
2
Page 67 of 104
Provided that the scheduling software and robocall project work begins in September
2023, staff anticipate that the request for seven (7) months temporary part-time
administrative staff support will support the success of the Homes portion of the HCM
project work.
Staff recommend this request to Council be approved to support the initiation of, and,
the successful implementation of the scheduling software and robocall system.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors
Approved for Submission
Don Shropshire
Chief Administrative Officer/Clerk
3
Page 68 of 104
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: June 20, 2023
SUBJECT: Homes — Policy Updates Related to
Fixing Long -Term Care Act, 2021, Phase II Updates
RECOMMENDATIONS:
THAT the report titled: "Homes — Policy Updates Related to Fixing Long -Term Care Act,
2021, Phase II Updates" dated June 20, 2023 be received and filed; and,
THAT Council approve the County of Elgin Homes and Seniors Services Nursing and
Maintenance Policy Manual updates to ensure alignment with current Ministry of Long -
Term Care legislation.
INTRODUCTION:
Departmental policy and procedure manuals ensure consistency and quality in the
services provided by Elgin County Homes and Seniors Services; and, are reviewed
annually, and with legislative changes, to ensure inclusion of best practice and
alignment with current legislation.
BACKGROUND AND DISCUSSION:
Elgin County Homes and Seniors Services policy and procedure manuals are under
regular review to ensure alignment and compliance with current Ministry of Long -Term
Care legislation. The Ministry of Long -Term Care (MLTC) provides direction regarding
policy requirements and implementation of legislative changes; and, this work is
prioritized by Homes management staff.
On April 11, 2022, the Fixing Long -Term Care Act (FLTCA), 2021, and Ontario
Regulation 246/22 were proclaimed replacing the former legislation which included the
Long -Term Care Homes Act, 2007 and Ontario Regulation 79/10.
On April 11, 2023, the Fixing Long -Term Care Act Phase II Regulations were released
and are in force. The updates primarily focus on three key areas: staffing
qualifications, medication management and drug administration, and the resident
experience as outlined below:
Page 69 of 104
2
Staffing qualifications amended for some roles to match qualification
requirements with the responsibilities and accountabilities of the role. All updates
have been communicated with Human Resources staff and applicable Homes
managers for review and consideration. Impacted roles include:
o Personal Support Workers (PSW)
o Designated Lead for Restorative Care
o Designated Lead for Recreational and Social Activities
o Designated Lead for Housekeeping, Laundry and Maintenance
o Nutrition Managers
o Cooks
o Food Service Workers
Medication Management and Drug Administration — amendments have been
made to enhance medication safety for residents and enable all regulated health
professionals to administer drugs in long-term care homes according to their
scope of practice. This means that all regulated health professionals may
administer drugs in a long-term care home as they would in other health care
settings.
o Personal Support Workers (PSWs) are enabled to administer drugs where
they have completed training with ministry guidelines, where the
administration does not involve a controlled act or substance, and, where
it has been assigned by a member of the registered nursing staff and is
performed under their supervision and in accordance with the College of
Nurse of Ontario's practice guidelines. This is an optional, not required,
role that homes may apply to PSWs
o Changes are made to augment safe and effective medication
management practices (e.g. adding drug storage and preparation to
functions that need to be backed up by generators) and to embed the
Minister's Directive: Glucagon, Severe Hypoglycemia, and Unresponsive
Hypoglycemia within the Regulation
Resident Experience - amendments have been made to air conditioning (a/c)
requirements to make sure residents can live comfortably in their homes and to
reinforce accountability among long-term care homes for complying with air
conditioning requirements.
o Air conditioning requirements to clarify when portable or window a/c units
can be removed, and identify a date for new or redeveloping homes to
comply with a/c requirements for resident rooms
o A new administrative monetary policy for failing to ensure that a/c is
installed, operational and in good -working order for a specified period.
o Changes are made to ensure a post fall assessment is always completed
when a resident falls, and to ensure an assessment by a registered
dietitian is completed when a resident exhibits a skin condition that is likely
to respond to nutrition intervention.
Additionally, there were amendments that clarify requirements related to
alternate level of care placements, and the role of medical directors (clarification
Page 70 of 104
3
or oversight of medical care in the Home versus previous requirement related to
clinical care) in long-term care homes.
As such, the Homes respective Policy Manuals were reviewed/updated by the Director
of Homes and Seniors Services and the respective departmental managers to ensure
alignment with the FLTCA, Phase II amendments:
• Maintenance:
0 2.4 Maintenance Procedures — Emergency Powers — updated to include
legislative requirements related to generator back up to support
medication storage and temperatures
0 2.15 Heating, Ventilation and Air Conditioning (HVAC) — updated to align
with FLTCA Phase II requirements regarding operation of air conditioning
and criteria under which portable and/or window air conditioning units can
be uninstalled
Nursing:
o Admission of a Resident - updated to include medication related
requirements
o Care Plan and Conferences — updated to include medication related
requirements
o Communicating with Medical Practitioners — new policy to incorporate
current and enhanced communication with medical practitioners, including
secure conversations within Point Click Care as funded through the
medication safety technology program funding
o Diabetes Management: Treatment of Severe and Unresponsive
Hypoglycemia — updated to embed into regulations versus the Minister's
Directive
o Falls Prevention and Management — updated to include assessment after
every fall; other minor wording updates
o Falls Prevention and Management — Appendix A — Overview of Process
for Falls Prevention and Management — updated to include assessment
after every fall
o Heat Related Illness Prevention and Management Plan — updated to
include detailed timelines of when and where temperature, humidity and
humidex readings are to be completed
o Skin Care and Wound Management — minor wording from "pressure
ulcers" to "pressure injuries" updates to align with FLTCA Phase II
requirements
FINANCIAL IMPLICATIONS:
It is imperative that staff ensure that the requirements of the FLTCA, 2021 and Ontario
Regulation 246/22, including policy review and implementation, are met to support
compliance and appropriate funding to the LTCH's.
Page 71 of 104
ALIUNivitN I WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The revised policy changes will be communicated to staff, residents, families/visitors,
volunteers and contracted workers as required within the FLTCA, 2021 and, through the
online Surge learning education portal.
CONCLUSION:
The above noted policy revisions align with the FLTCA, 2021, Phase II, and related
Regulations and best practices to support resident and staff safety and service delivery.
The
policy
III' poli"cymanualsupdates may
pdatesmay be reviewed
eviewed through the County Website
pVvw e(1I I�.G)1111II seibil'swe\tfV ,"e/ei' VDlf) ee oi61aV
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Don Shropshire
Chief Administrative Officer/Clerk
0
Page 72 of 104
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: June 20, 2023
SUBJECT: Homes — Infection Prevention and
Control Policy 2.10 Immunization — Staff COVID — 19
Update
RECOMMENDATIONS:
THAT the report titled: "Homes — Infection Prevention and Control Policy 2.10
Immunization — Staff COVID — 19 Update" dated June 20, 2023 be received and filed;
and,
THAT Council approve the County of Elgin Homes and Seniors Services Infection
Prevention and Control Policy 2.10 Immunization — Staff COVID — 19 update to ensure
alignment with current Ministry of Long -Term Care recommendations; and,
THAT staff be directed to return to council anytime that the provincial directive(s) related
to COVID-19 vaccination are updated.
INTRODUCTION:
In October 2022, Council approved updates to the infection prevention and control
(IPAC) policy 2.10 Immunization - Staff COVID -19 which included that all current staff
have two doses of COVID-19 vaccination and new staff be "up to date" with COVID-19
vaccination(s).
BACKGROUND AND DISCUSSION:
A report from the Ministry of Long -Term Care (MLTC) dated March 22, 2023 stated that
"as we approach the end of the 2022 — 2023 respiratory illness season, it is anticipated
that COVID-19 is likely to fluctuate around the current level of activity and that the risk of
severe outcomes to residents has been reduced with the high vaccine uptake among
residents and availability of safe and effective therapeutics. The MLTC has been
working closely with the Office of the Chief Medical Officer of Health (OCMOH) to
normalize and embed effective COVID-19 response measures into routine operations,
including winding down COVID-specific requirements with a phased approach."
Page 73 of 104
2
Hs sucn, ine Ministry of Long -Term Care provided Long -Term Care Homes with
updated Pandemic Response guidance documents, effective March 31, 2023, in
relation to pandemic measures, including COVID-19 vaccination.
In relation to COVID-19 visitor and staff vaccination requirements, the MLTC March 22,
2023 communications stated the following:
• The risk of severe outcomes to residents has significantly decreased due to the
high level of vaccine uptake, the availability of safe and effective antivirals, and
high immunity in the general community.
• LTC homes that have retained their proof -of -vaccination requirements are
strongly recommended to revisit their policies, with consideration to the current
context of the pandemic, and the Residents' Bill of Rights, including the residents
right to receive visitors of their choice.
• Specifically, while continuing to promote the uptake of boosters, homes are
encouraged to consider permitting entry to visitors and qualified staff, regardless
of their vaccination status.
Administration policy 1.35 Visitors and Residents Absences During a Pandemic" was
updated in March of 2023 to support the removal of visitor COVID-19 vaccination
requirements with a shift to strongly encouraging vaccination including medically
recommended booster doses. There has not been an increase in COVID-19
cases/outbreaks across the Homes since the March 2023 visitor policy change.
As such, policy 2.10 Immunization — Staff COVID — 19 has been updated to remove the
mandatory vaccination requirement for staff with a shift to strongly encouraging COVID-
19 vaccination including medically recommended boosters. If there are future provincial
directives related to COVID-19 vaccination, staff will return to council with updated
information.
FINANCIAL IMPLICATIONS:
It is imperative that staff ensure that the requirements of the FLTCA, 2021 and Ontario
Regulation 246/22, including policy review and implementation, are met to support
compliance and appropriate funding to the LTCH's.
Any required follow up regarding staff impacted by the prior policy requirements will be
completed in consultation with the Human Resources department.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Page 74 of 104
serving tigin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
3
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
N/A
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The revised policy change(s) will be communicated to staff, residents, families/visitors,
volunteers and contracted workers as required within the FLTCA, 2021 and, through the
online Surge learning education portal.
CONCLUSION:
The infection prevention and control policy revision aligns with the March 22, 2023
Ministry of Long -Term Care updated guidance documents, FLTCA, 2021, and related
Regulations.
The policy manual update may be reviewed through the County Website
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Don Shropshire
Chief Administrative Officer/Clerk
Page 75 of 104
Ministry of Ministere des
Long -Term Care Soins de longue duree
Office of the Minister Bureau du ministre
400 University Avenue, 6th Floor 400, avenue University, 6e etage
Toronto ON M7A 1 N3 Toronto ON M7A 1 N3
Tel.: 416 325-6200 Te1.: 416 325-6200
June 16, 2023
Malcolm Gilpin, Chief
Medavie EMS Elgin Ontario
Corporation of the County of Elgin
450 Sunset Drive
Thomas, ON N5R 5V1
Re: Community Paramedicine for Long -Term Care - Funding Extension
Dear Chief Gilpin:
I am pleased to inform you that the Ministry of Long -Term Care (the "ministry") intends to
provide the Corporation of the County of Elgin up to $3,895,600 in additional one-time funding
for a 2-year period over the 2024-25 to 2025-26 fiscal years, as announced in the 2023 Ontario
Budget. This funding will include, up to $1,947,800 in 2024-25; and up to $1,947,800 in 2025-
26, to continue operations of the Community Paramedicine for Long -Term Care (CPLTC)
Program. Please note that the ministry's provision of these total amounts are subject to
budgetary approvals and appropriations, and the parties executing an agreement for this
additional funding.
In the coming weeks, the ministry will be reaching out to your CPLTC Program to assist with the
budget process and the provide additional details on the amended Transfer Payment
Agreement (TPA) between the Corporation of the County of Elgin and the ministry.
We appreciate your cooperation with the ministry in managing your funding as effectively as
possible and for continuing to fulfill our reporting requirements, particularly for performance
monitoring and financial reporting in a timely and accurate fashion. Please note, based on our
monitoring and assessment of your in -year service and financial reporting, your cash flow may
be adjusted appropriately to match actual services provided. Thank you for your continued
services in caring for Ontario's senior population.
Should you require any further information or clarification, please contact Mike Eby at
,iiglha61., if y „ Ir , lrii,q,qa., or at (416) 704-5761.
Sincerely,
ORIGINAL SIGNED BY
Hon. Paul Calandra
Minister of Long -Term Care
Page 76 of 104
c: Martha Greenberg, Deputy Minister, Ministry of Long -Term Care
Gillian Steeve, Assistant Deputy Minister, System Planning and Partnerships & Long -
Term Care Policy Divisions
Kelci Gershon, Director, Long -Term Care Policy and Modernization Branch
Mike Eby, Manager, Programs Unit, Long -Term Care Policy and Modernization Branch
Jim Yuill, Director, Financial Management Branch
Jennifer Ford, Director of Financial Services/Treasurer, Corporation of the County of
Elgin
Page 77 of 104
tssej<
Honourable Doug Ford
Premier of Ontario
Legislative Building, Queen's Park
Toronto ON, M7A 1 Al
premier@ontario.ca
CORPORATION OF THE TOWN OF ESSEX
33 'Fallbot tret outhi, IF ssex, Ontario, IN8M .i A8
June 19, 2023
RE: Local Emergency Response System and Gaps in Healthcare regarding Code Red
and Code Black Frequency
Dear Honourable Doug Ford,
Further to Town of Essex resolution number R23-05-203 passed on May 15, 2023, we enclose
a letter from Town of Essex Mayor Sherry Bondy for your review and consideration.
Yours truly,
Joseph Malandruccolo
Director, Legal and Legislative Services/Clerk
jmalandruccolo@essex.ca
encl.
c.c. Mary Birch, County of Essex
mbirch@countyofessex.ca
Anthony Leardi, MPP
anthony.leardi@pc.ola.org
Lisa Gretzky, MPP
I g retzky-co@ n d p.o n .ca
left CORPORATION OF THE TOWN OF ESSEX
tss3 '11'albot Streetouthi, IF ^ sex, Ontario, IN8M 'i A8
Andrew Dowie, MPP
andrew.dowie@pc.ola.org
Marit Stiles, MPP
Mstiles-op@ndp.on.ca
Chris Lewis, MP
chris.lewis@parl.gc.ca
All other municipalities in Ontario
2
Page 79 of 104
CORPORATION OF THE TOWN OF ESSEX
tss33 FIlll of Stireet South,l��: ex�, Ontario, 1N& 1 8
Ip: 819. �6. ��3�36 F. 519. 7&8811 I ea
Dear Honourable Doug Ford,
The Town of Essex Council hereby appeals to the province of Ontario to acknowledge the
challenges faced by our local emergency response system and take decisive action to resolve
the gaps in our healthcare. While we recognize that our situation is not unique, we believe
that it is essential to draw attention to our persistent Code Red and Code Black conditions,
which are primarily caused by an insufficient number of hospitals beds, medical personnel,
and resources.
Windsor and Essex County residents ought to have confidence that when they dia1911 it will
elicit a prompt ambulance response for emergency situations. Local healthcare providers are
engaging various initiatives such as a paramedic offload program, offload to the waiting room
for assessment and triage of less severe medical matters, diversion to another hospital for low
acuity cases, and the Essex -Windsor EMS paramedic patient navigator to monitor and
manage dispatch. Nevertheless, these initiatives alone have been unable to curb the
escalation of Code Red and Code Black frequency, signifying few or no ambulances available
for emergencies.
In the year 2021, Windsor -Essex experienced a cumulative of 3253 minutes in Code Red and
791 minutes in Code Black. In 2022, the period subjected to Code Red increased significantly
to 8086 minutes, whereas Code Black saw 2257 minutes. In March 2023, just three months
into the year, the community has clocked 864 Code Red minutes already plus another 2257
Code Black minutes.
We implore the authorities to apply an immediate and comprehensive review of our hospital
offload delays and staffing crisis in our front line. Ambulance offload processes and hospital
volumes are merely two contributing factors, if nothing tangible is done, local families risk
experiencing catastrophic consequences. Our former Warden, McNamara, declared an
emergency on ambulance unavailability in October 2022 linked to hospital admission delays;
to date, this emergency situation still holds with no decrease in Code Reds and Code Blacks.
We require a holistic solution to address our hospital deficiencies and healthcare
shortcomings on an underlying basis. In addition, the Town of Essex Council request that the
province of Ontario conduct a review of projected population growth and aging in Windsor -
Essex and increase health care capacity to match our present and future needs.
CORPORATION OF THE TOWN OF ESSEX
33 Falbot Stireet South, IEssex, Ontario, III&M 1A8
tss
p: 51 97767336 f: 51 977638'11 1 essex.ca
Therefore, the Town of Essex Council requests that the province of Ontario recognize the
dangerous strain facing our local emergency response infrastructure and urgently work to
address these gaps in our healthcare system.
Sincerely,
Sherry Bondy
Mayor
Town of Essex
2
Page 81 of 104
P.0, Box 49,0,
7 Creswell Drive
Tren'ton, Ontario KRV 5116
quintewen,cai
" Vz
josh Mathesney, airy Clerk
The Honourable Doug Ford
Premier of Onitano
Premier's OffRoom 281
Legislative Budding
Queen's Park, Toronto, ON M7A 1]
LUAMRi 1111�1 lIIIII!IIIr:jMjW qIj!j"=I
, Lo it I
Eniforcernent,
Tel[� 613-392-2841
,B
Toll'] Free- 66-485-2841
. . . . . . .....
'This 1'etter will serve to advise that at a meeting of City of ;uinte West Council held on
June 14, 2023 Council passed the following resolution:
Arnendments wImpirove ebunicipaf GOdesi olt QoncWct and LnTorcemiew.4
M
loved by Counci'llor Stedal�lli
Seconded b�y Gouncillor Card
Whereas, all Ontarians deserve and expect a, safe and respectful workplam
And whereas, municipail governments, as the democraitic institutionsm—ost directly
engaged with Ontarians need respectfull discourse;
111
=2141P.Milli ffissl iiitr�aiiiis 11 i�;� r1iiIIIII[III 1 11011411 1111P�Iliiiw r Mr.. 11W04111"I'l
And whereas, these incidiousily and negatively affect the people involved, anc'
lower pubfic perceptions of local governirnients�
And whereas, municipali Codes of Conduct are helpfu] tools to set expectations of
counciiI member, behaviour',
And wheremunicipal governments do not have the necesisairy tools to adequately
enforce compliance with municipal Godes of Co
Page 82 of 104
And whereas, the Counciflors Freeman, Reid, Sharpie and Stedall, s,upport the "Women,
of Ontario Say No" and the6r effoft to glet this legisbtion passed,-
�Now, therefore be �t resolved that the City oflQuinte West supports the caH of the
Asso6ation of Municipalities of Ontanio for the Government of Ontaho to introduce
legislation to strengthen rnunicOal Codes of Conduct and compliance with them in
I
consulta,t�on with mulnicipal governm ents',
Also be it reso4ved that the legiialation encompass the Association of Municipalities of
Ontano's, recommendations for-,
1111111100 MEN 12 11 1 11 1 111,
Ip
Creating aflexible administrafive penalty reg'Me, adapted to the loicW economic and
financial circumstances of municipalities across Ontario
- Increasing t4ning of municipal llntegrityCommissIoners to enhance cons,is,tency
investigaflons and recommendations across the provIince
Prohibit a, member so rem,oved from sitting for election in the term of removal and the
sUbsequent term of: office. Carried
We trust,that you will give favourable consideration to this request.
Yours truliy,
CITY OF QRai WEST
Josh Machesney,
City Clerk
IM
Hon. Steve Clark, MiInjisterr of Mlunl6pal Affairs and Housing
Hon. Charrnaine! Wiflilams, Associate Minister of Women's Social and Econornlic Opportunity
Hon.Todid Smifth, MPP, Bay of' Quinte
CoBest, President, Association of MunidpaofOntark) (AM(D)
Alf Mumcipailties �n Ontart'a
Page 83 of 104
Call for Nominations 2023
Community Schools Alliance
Memo: Members of the Community Schools Alliance
From: Doug Reycraft, Chair and Stephanie Jaworski, Executive Member
Please be advised that in accordance with the Constitution of the Community Schools
Alliance, nominations to the Executive Committee of the Alliance are invited.
The three-year (3) terms of three (3) members of the Executive Committee will end
August 31 of this year. Also, two (2) other positions on the Executive Committee are
vacant due to resignations. Nominations to fill all five (5) positions for three-year terms
are invited.
A nominee must either be an individual member of the Community Schools Alliance or
an elected official of a member municipality as of July 1, 2023. Should more than five
people be nominated, an election will be held to fill the five positions.
A Nomination Form is attached.
The election, if necessary, will be held following the virtual Annual Meeting of the
Community Schools Alliance on August 15, 2023 at 7 p.m.
All individuals and members of municipal councils who are members of the Alliance and
who register to attend the Annual Meeting and election will be sent a ballot following the
meeting.
The names of all qualified individuals who are duly nominated will appear on the ballot
for election to the Executive Committee.
Please print, complete and forward a completed Nomination Form to Chair Doug
Reycraft (reycraft@sympatico.ca) and Executive Committee Member Stephanie
Jaworski(stephanie.jaworski@outlook.com).
A completed Nomination Form must be received by Doug Reycraft and Stephanie
Jaworski no later than Monday, July 10, 2023. Nominations will not be accepted beyond
that date.
The five successful candidates will join the other six members of the Executive
Committee previously elected for the 2023-2024 year.
Section 5(i) of Constitution states: "The Chair, Vice -Chair and Secretary -Treasurer shall
be elected by the members of the Executive Committee following the Annual Meeting."
Current Executive Committee members: Meghan Chomut, Patricia Greig, Stephen Harvey, Stephanie Jaworski, Carol Lowery,
Dane Nielsen, Doug Reycraft (Chair), Marcus Ryan (Vice -Chair), Stephen Townsend
Page 84 of 104
Nomination Form 2023
Executive Committee of the Community Schools Alliance
Candidates must be either (a) an elected member of the council of a municipality
that has joined the Community Schools Alliance or (b) an individual who holds a
personal membership in the Alliance as of July 1. 2023.
Nominee's Name (as it is to appear on the ballot):
Nominee's Municipality (if applicable):
Civic Address including postal code:
Email address:
Telephone:
I, the Nominee named in this Nomination Form, do hereby consent to such
nomination and declare that I am qualified to be elected to the Executive
Committee of the Community Schools Alliance.
Signature of Nominee and date:
Page 85 of 104
Constitution for the Community Schools Alliance
(As Amended August 9, 2022)
1. NAME OF THE ORGANIZATION
The name of the organization is the Community Schools Alliance.
2. MISSION STATEMENT
The Community Schools Alliance is a non-profit organization committed to
working with the Ontario Ministry of Education, municipalities and school boards
to achieve a collaborative process that results in democratically determined
decisions regarding education infrastructure. Such decisions should be based on
principles that consider the broad impact, including but not limited to both social
and fiscal effects, of any changes to the infrastructure on students and their
community
3. GOALS
a. Students will have the opportunity to be educated in their home
community.
b. All school boards and municipalities must work together to build creative
partnerships that allow community resources and services to be delivered
in conjunction with education.
C. When surplus space develops in a school, the school board and the
municipality must work together to identify community uses for the space
before considering closure of the school.
d. The input of students, parents, the host municipality and the community to
the student accommodation review process used by school boards must
be considered.
e. The provincial government's formula for funding public education must
recognize the critical value of schools to the local economy and the social
fabric in rural and northern Ontario communities.
Page 86 of 104
4. MEMBERSHIP
a. Every municipality in Ontario will have the opportunity to become a
member of the organization by submitting the required fee with an
application.
b. Other individuals and bodies, including municipal organizations, may
become members of the organization with the approval of the Executive
Committee and upon payment of the required fee. However the
membership fee shall be waived for an individual who is elected to the
Executive Committee if the individual resides in a municipality that has
paid its required membership fee but the individual has ceased to be an
elected official of the municipal council.
5. EXECUTIVE COMMITTEE
a. The affairs of the organization shall be controlled and managed by the
Executive Committee. Subject to the terms of this constitution and to the
resolutions of members adopted in the Annual Meeting, the Executive
Committee may exercise all the powers of the organization.
b. All members of the Executive Committee shall be members of the
organization or elected officials of member municipalities.
C. The Executive Committee shall comprise at least seven (7) but not more
than thirteen (13) members and will consist of the following:
Chair;
ii. Vice -Chair;
iii. Secretary -Treasurer;
iv. A minimum of four (4) other persons.
d. The initial Executive Committee shall be established by the first members
of the organization referenced in 4.a. above.
e. The term of office for the members of the initial Executive Committee shall
extend until the next Annual Meeting but the members shall be eligible for
re-election.
Page 87 of 104
f. At the first Annual Meeting of the Community Schools Alliance, eleven members
shall be elected to the Executive Committee.
g. At the first meeting of the Executive Committee following the first Annual
Meeting, Executive Committee members shall identify four (4) members who
shall serve a one-year term, four (4) members who shall serve a two-year term
and three (3) members who shall serve a three-year term.
h. Subsequent members of the Executive Committee shall be elected for a three-
year term at an Annual Meeting.
i. The Chair, Vice -Chair and Secretary -Treasurer shall be elected by the members
of the Executive Committee following the Annual Meeting.
Should a position on the Executive Committee become vacant, the remaining
members of the Executive Committee may appoint a person to fill the vacancy
and that person shall hold office for the balance of the term but shall be eligible
for re-election.
k. The office of an Executive Committee member shall become vacant if a member:
resigns;
ii. becomes unfit and/or incapable of acting as such;
iii. ceases to be a member of the organization;
iv. is removed by the Executive Committee by a resolution adopted by
at least two-thirds (2/3) of its members.
V. misses three consecutive meetings.
I. Meetings of the Executive Committee shall be convened by the Chair on not
less than ten (10) days' notice to members of the Committee.
m. Quorum for meetings of the Executive Committee shall be a majority of the
members of the Committee.
n. Whenever possible, meetings of the Executive Committee shall be by conference
call or by videoconference.
6. ANNUAL MEETINGS
a. Whenever possible, Annual Meetings of the organization shall be held in
conjunction with the Annual General Meetings of the Association of Municipalities
of Ontario.
Page 88 of 104
b. Annual Meetings shall be convened by the Chair on not less than twenty-
one (21) days' notice to all members of the organization. The notice shall
state the date, time and place of the meeting and, in broad terms, the
business to be transacted at the meeting.
C. The business of an Annual Meeting shall include:
the presentation and adoption of the Annual Report of the Chair;
ii. the consideration of the Annual Financial Statement for the
preceding calendar year;
iii. the election of members to serve on the Executive Committee;
iv. other matters as may be considered appropriate.
d. All members of the organization and all elected officials of member
municipalities in good standing shall be eligible to vote at an Annual
Meeting.
e. All voting at an Annual Meeting shall be by show of hands except for the
election of members of the Executive Committee which shall be by ballot.
7. FINANCIAL MATTERS
a. An account in the name of the Community Schools Alliance shall be held
by the Association of Municipalities of Ontario.
b. All monies received by the organization shall be deposited in the
abovementioned account.
C. All expenditures shall be made by the Association of Municipalities of
Ontario on the recommendation of the Chair and/or the Secretary
Treasurer.
d. The organization's financial year shall be the calendar year.
e. The Secretary Treasurer shall prepare an annual budget for the
Community Schools Alliance and shall see to the general administration of
the budget.
f. The Secretary Treasurer shall prepare an Annual Financial Statement for
each financial year. The Annual Financial Statement shall include a
statement of income and expenditure.
Page 89 of 104
g. All expenditures shall require the authorization by the Executive
Committee and will be used to promote the objectives of the organization.
h. No portion of the income of the organization shall be paid to any person or
to any member of the organization or the Executive Committee except as:
reasonable compensation for services actually rendered to the
organization;
reimbursement of actual costs or expenses reasonably incurred on
behalf of the organization.
8. MEMBERSHIP FEES
The Executive Committee shall determine the required annual membership fees
for individuals, municipalities, municipal organizations and other bodies.
9. AMENDMENT OF THE CONSTITUTION
a. This Constitution may be amended by a resolution of two-thirds (2/3) of
the members present at an Annual Meeting.
b. At least twenty-one (21) days' notice prior to the Annual Meeting stating
the nature of the resolution to be proposed must be given to all members
of the organization.
Page 90 of 104
Tay Valle Township
Y,is ui
Or, 144
LMIWIM
777 Bay Street,'17thl Floor
Toronto, ON M'7A 2J3,
Sent via ernail'i rninister,mah(Wontarjo,ca
RMINEMIRTMOM
RJE: Reinstatement ofl-egislation P'ermitti'ng a Municipality to Retain Suirplus
Proceeds fromi Tax Sales
The Council of the Corporation offay Valley Township at its Council rneeting on Apr,il
2�023, adopted the following resolutiow
I
MII RI IF I I I U&IM
I
NOWTHEREFORE BE IT RESOLVED THAT, a letter be; sent to all relevant
taxation bodies,, including the Ministry of Municipal Affairs and Hoiusing, the
Ministry of Finance, John J�ordan, M'PP, the Association of the Municipalities of
Ontario and all other Municipalities in Ontario urging tihiem to re -instate previous
legislation that permitted a Municipality to apply for ai,nd retain the surplus
proceeds, from a tax sale in their jurisdlict.ioin,'
A001PTED
'Tay Vaky Towrmhiip
217 Harpor Road, Tay Valley, Ontario KM 306
wwwI&yv,aII191vtwp.ca
Photw 513-267-5353 or 8001-810-0161 Fm 613-264-8516
Page 91 of 104
wy Valky fcnvn;hR p
Sincerely,
M Honourable Pet�er 8ethilenWvy, Min!i�ster ofFinance
John Jordan, MPP Laniark-F'roiitenac,-Kiiiigston, Asisociiation of Munidiplafifies, of Ointario (AMO)
Aill Municipalities in Ontario
Page 92 of 104
SO�UTH
GLENGARRY
WHEREAS, the COMICil of the Township of Sotith Glengarry received a resolution, frorn
the ..day Valiley Township for the Min,Jster of.Municipal Affairs and HOUSing Letter to
Retain Surplus Proceeds from Tax Saies.
NOW THEREFORE BE ITRESOLVED THAT, a lefter be sent to a1l r0evant taxation
bodies, inicludin!g the Ministry of Muni6pal Affairs and HOLIsing, the Mirflstry of Finance,
John Jordan, MPP, the Association of tfie Municipalities of Ontario and all other
n"iunicipalifies in oritari'10 Urging therm to re-ins,tate preViOUS, legislation that pertnitted a
Municipality to apply for, and retain the surplus proceeds from a tax sale, in their
jurisducfioin.
F.1-.4 CARRIED DEFEATED POSTPONED
MlaOr Lachlan McRqnr8'I'd
. . . ............ ", ......... . .. . .
Recorded V�4t
ote, Yes
Mayor McDonald . . . ............
Deputy Lang
Counciflor Jawar�,kji
Councfflor Mc onew l
COUncMilor Bougie
— .. . . .................. .
Page 93 of 104
I 41011�) �pifp / 111I
eocc Ig?1.023 )"EAR A"Y" A &L.AJV"I�I
In 2022, STESSH met set goals, passed explectations and set new]
records. We are proud to report that STESSH, has helped 71 wom,
and their children in residence, with a 90% occupancy rate, plus
,offereIs,'service to 116 tr,,Ansitio.-t,.[ wortei.
2022/2023
STATS
"V',,)`0oMEN"'S = 23
CIAIIAD
STAk,1r'!,:
M`),l
29
19
OCCUPAPICY'RAUr
r225 hrz
GEOGR)'%PHIC
I N F 0 R KA ATI 11C,), �N
SIT. THOMAS - ELGIN SECOND STAGE HOUSING
15 GOLDING PLACE, ST. TH�OMAS, ON N5R 6B6
Phone: 519-637-2288i Toll Free: 1-8i77-396-228,8 FAX: 519-637-2213 go
Email: secondstage.stes,sih@rogers.com Web: www.secondst,agehousing.net A United, Way Agency
Page 94 of 104
1"AlPF UPDAT'E
Things have been busy here at STESSH, and we've had some new
staff join our team. Please join us in welcoming thern.
in the role of Children's
Advocate, we'd like to take
this opportunity to welcome
Shelby Marks. Shetby brings
creativity and the energy
needed to support our
children through growth
focused activities and
coinnections.
1-lachell, Weltz
In the rote of THSP Housing
Support, we'd like to:
introduce Rachel Weltz.
Rachel brings a wealth of
expierienic�e in the area of
44mestic vitteAce and as *ur
Transitional Housing Support
staff, looks forward to,
supporting the women in our
program.
f", of 0 io o a fo, 0 1/11, 0 d/ G, 19 & V/ * el al 'o IF/,/, 61, * 6" Opi0J 0 0, a/ & f(v 10 4, 4,/,
D A Y 0 F C A IR I N G 2 0 2,,1:111m
*0, .
0.''
Tr
-- . . . .. .... I
The Diay of Caring was held on juiine Elth, 2023. M are
excited to report that United Way helped us to blitz the city
with information packages from our agency. We are, thankful to
the group of volunteers that gave their time and kindriess to
our agency, and many oithers throughout St. Thomas, Once
they give to STESSH and our community.
RING4.1iIIIII& U'*J13[AtCJ121&*1 4 1 11 RIK
15 GOLDMG PLACE, ST. THOMAS, ON N5R 6136
Phone: 5191-637-2288 To96-2288 FAX: 519-637-2213
Email: secondst�age.stesshi@rogers.com Web: www,secoindsta ehousing.net A United Way Agency
Page 95 of M
VIIIIXI'"'S IN A NAME"?
6
The bingo's run Tuesdaoi to Sundays
12.,15pm �a,nd 7*010pim. Yoan also;;find the
ilm ar
-orograms!
OLGI
;'SPEAK1114G "��
k
53'r�d Edition
P4
Spring'/
Q� Ak
St. Thomas - Elgin Second Stage has had a weibsite miakeover. Take a
strotl (or a chick) to wwwsecondstagehiousing.net and! browse our
updated website. There is opportunity to explore the programs we
offeir, how to refer a women in need, what donations are currently
needed and how to volunteer with us Wke becoming a board
member)i.
ST. T'HOiMAS - ELGIN SECOND STAGE HOUSING
15 GOLDING PLACE, ST, THOMAS, ON N5R 6B6
Phone: 519-637-2288 Tolt Free, 1-877-396-2288 FAX: 519-637-2213
Emait: seco nid stage. stess h@ rogers . c:o rn Web: www.second�stageh ousi ng. net A U n � ted Way Agen cy
Page 96 of 104
.$11-000
Ontario Realtors Care Foundatuoni
100 Club Members,
100 Club Members Cont.
QLondon - St Thornas Association of RReautorsi
ALo�unsbury
P. Pol
United Way Harvest Lunch
ETFO Thames Valley Local
A. Meeuse
R.Jackson
Doug Tarry Homes
A.Pol
S. Broadbent
Kiwanis Club of St. Thomas Golden K
A. Wright
S. Vanderkooy
Doug McCaig
B. Andrews
S. Westaway
B. Blackman
T. Phillips
299.9%
B. Graham
I. Rawlings
Sara Teare
Jacqueline Irvine
B, Keefer
C. Murray
Presstran Industries
B. Wright
W. Walker
St. Thornas Police Association
C.Ford
Talbot Trai I Optimist Club
C. Keefer
Colchester Fund Elgin Community Founclafion,
UNiiFOR
C. Limbrick
Please note we strive for occuracy
E. York
in listing donors; however, some
-$X0 —0- $A9 9 -.9 9
F.Edgar
effors n7ay occur. Please con toct us
Pauiline Clarke
G. Clark
if any errors or omissions are
Bryan and Donna Lunn
J & J Harris
detected,
Anna Mae Pearce
J. Andrews
Allan and Kirn Hughson
John Hofhuis
J1 & J Irvine
Receive our newsletter by email!
Agnes and Harry Berko
J. Jones
Email
John A. Kenney
J. Unwin
secondstage.stessh@rogers.com to
Helen Silcox
K. Hagerrnan
be added to, our electronic
Elizabeth Sebestyen
Dunwich United Church Women
K & C Jottiffe
newsletter list and receiive your copy
Central Unitedl Church
L, Stinchcombe
in your inb�ox�
Royal Canadian, Legion - Branch 410
M, Barrie
Please help us reduce our cost and
Centennial Sports Club of St. Thomas
M. Cheney
paper usage!
St, Hildas, St. Lu'lkes ACW
M. Keefer
U --$ % 9-9 99
M. Ladd
To keep up to date on STEH
New Vision Community Church
M & J Co'llins
events ndi more, please follow us
Peter and Catherine Vandeirwyst
S. Giesbrecht
on our Facebook page.
Belmont United Church
N. Newby
ht(ps://www.faceljook.com/stesshl5`/
Kathryn McNeR
P. Newman
or visit our website:
Worth and Mary Lean Chishob-n
www.seco,n d stage h ousi ng. net
Sasha Geisbrecht
Doreen Brown
please
Cut along the dotted line
-----------------
I ----------- - ------------------------------------------------------------
--------------------
Enclosed isi my gift of: $ ' One time gift: _ 100 Ctub:
Paid by- El Cheque 0 Series of post dateques
E] Automatic Bank Charg' e _1st or _15th $_ each mioD cheque),
0 Mastercard DVisa #: , expiry date— (secu,rei site;)
IN a rn e.-, Ph!onei #:
Address:
R roll ME � 1 1 i �
=111111311
Page 97 of 104
r
of
P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, POT 2W#
:0
June 20, 2023
To: The Honourable Steve Clark, Minister of Municipal Affairs and Housing
inister.ma ontario.ca
The Honourable Doug Ford, Premier of Ontario
Doug. forco _ ceolavor
The Honourable Dave Smith, MPP Peterborough- Kawartha
Dave. smit co _ c.ola.or
The Honourable Michelle Ferreri, MP Peterborough- Kawartha
is elle.ferrei . arle coca
Curve Lake First Nation
au rev _curvelake.ca
The Association of Municipalities Ontario
amo amovoneca
At the Township of Terrace Bay Regular Council Meeting held on Monday June 19, 2023, the
following resolution of support was passed.
RE: Municipality of Trent Lakes Oath of Office
Resolution: 172-2023
Moved by: Councillor Chris Dube
Seconded by: Councillor Gary Adduono
RESOLVED THAT Council supports Resolution R2023-119 of the Municipality of Trent Lakes in the
respect of the requested changes to the Municipal Oath of Office to include reference to Aboriginal
and Treaty Rights of First Nations, Inuit and Metis peoples.
Municipality of Trent Lakes Resolution:
Whereas most municipalities in Ontario have a native land acknowledgement in their opening
ceremony; and
Whereas a clear reference to the rights of Indigenous people is the aim of advancing Truth and
Reconciliation; and
Whereas Call to Action 94 of the Truth and Reconciliation Commission of Canada called upon the
Government of Canada to replace the wording of the Oath of Citizenship to include the recognition
of the laws of Canada including Treaties with Indigenous Peoples; and
Whereas on June 21, 2021 an Act to amend The Citizenship Act received royal assent to include
clear reference to the rights of Indigenous peoples aimed at advancing the Truth and Reconciliation
Commission's Calls to Action within the brpagerd coon�ili tion framework; and
Whereas the Truth and Reconciliation Commission of Canada outlines specific calls to action for
municipal governments in Canada to act on, including education and collaboration;
Therefore be it resolved that Council request to the Minister of Municipal Affairs and Housing that
the following changes be made to the municipal oath of office: I will be faithful and bear true
allegiance to His Majesty King Charles III and that I will faithfully observe the laws of Canada
including the Constitution, which recognizes and affirms the Aboriginal and treaty rights of First
Nations, Inuit and Metis peoples; and further
THAT this resolution be forwarded to the Association of Municipalities of Ontario (AMO) all of Ontario
municipalities, MPP Dave Smith, MP Muchelle Ferreri, Premier Doug Ford and Curve Lake First
Nation.
Sincerely,
Jon Hall
CAO/Clerk
CC: Ontario Municipalities
Page 99 of 104
87 John Street South
Aylmer ON N5H 20
Phone: 519-773-5344
Fax: 519-773-5334
www.malahide.ca
June 21, 2023
McTOWNSH 1 Pof
KAiAmmna
A proud tradition, a brightfuture.
Elgin County Council (sent via email: ifentie .ca)
County of Elgin
450 Sunset Drive, St. Thomas, Ontario N5R 5V1
RE: Helping Homebuyers, Protecting Tenants Act & the Proposed 2023
Provincial
Please be advised that during its regular meeting held on June 15, 2023 the
following resolution was passed by Malahide Township Council supporting
correspondence received from Elgin Federation of Agriculture, addressed to the
County of Elgin:
THAT correspondence from the Elgin Federation of Agriculture regarding the
request for the County of Elgin to forward their perspective on Helping Homebuyers,
Protecting Tenants Act and the proposed 2023 Provincial Planning Statement (PPS)
from the viewpoint of rural and small urban communities to the Ontario Government
to protect the future of the farming industry be supported.
Please do not hesitate to contact me if you require any further information.
Respectfully,
Allison Adams,
Manager of Legislative Services/Clerk
attachment: Elgin Federation of Agriculture Letter
cc: Elgin Federation of Agriculture
Page 100 of 104
Tuesday, May 30, 2023
Elgin Federation of Agriculture
228-450 Sunset Drive
St. Thomas, ON.
N5R 5V1
To Ed Ketchabaw, Elgin County Warden, and fellow members of Elgin County Council,
Re: Helping Homebuyers, Protecting Tenants Act & the Proposed 2023 Provincial
We commend the government's initiative to address the housing crisis goal of building
1.5 million homes by 2031 while working to support Ontario's food production
In Elgin County, Agribusiness is a vital contributor to the national economy, covering
130,000 hectares of land. Our thriving industry contributes a staggering $558 million to
the national GDP and creates 19.7% of jobs within the county. As such, it is an
important sector that deserves continued support and investment.
We are asking Elgin County Council to provide our thoughts on the Helping
Homebuyers, Protecting Tenants Act and the proposed 2023 Provincial Planning
Statement (PPS) from the perspective of our rural and small urban communities to the
Ontario Government to protect the future of the farming industry.
While agriculture is a crucial component of Elgin County's economy and culture, the
proposed policy would permit up to three new residential lots to be created from a
parcel of land that existed on January 1, 2023, subject to certain criteria. However, this
could negatively affect other provincial and local interests, such as livestock farming, the
availability of aggregate mineral resources, and the provision of municipal services.
450 Sunset Dr #228, St Thomas, ON 1 (519) 633-0114 1 elginfarmers@gmail.com
Page 101 of 104
The announcement of this legislation has sparked worries about the potential
consequences of scattered residential development on farmland in Elgin County. The
high prices of farmland are often driven by speculative investments that cause purchase
prices to rise. The trend continues to make it increasingly difficult for future generations
to acquire farmland as the cost of entry into farming becomes prohibitively expensive.
Merging urban and rural areas in Elgin County often increases tensions between
residential neighbourhoods and agricultural land. These result in challenges for farmers,
including difficulties in maintaining crop nutrition and protection, controlling wildlife, and
carrying out necessary farm operations. These challenges usually lead to increased
complaints to local municipalities regarding bylaws and regulations.
Bill 97 threatens both our food sovereignty and the agri-food sector. It undermines the
importance of local food production and the need to buy locally to support our
communities and ensure the sustainability of our food systems
The proposed policy predicts farmland loss of approximately 510,000 acres in Ontario,
with local estimates in Middlesex at 21,000 acres and Oxford estimating that 10% of
farmland may qualify for the policy. The specific impact of this policy on farmland in
Elgin County is still unknown and requires further investigation. To minimize the impact
on agriculture, we can not further divide existing non -farm parcels within the agricultural
area to provide additional rural housing opportunities.
Minimum Distance Separation (MDS) regulations impose strict guidelines on livestock
operations to ensure they are located at a safe distance from residential areas and
other sensitive land uses. While these regulations aim to protect public health and
safety, they may also limit the growth and development of the industry. In Elgin, this
legislation will make it virtually impossible for livestock operations to expand or establish
450 Sunset Dr #228, St Thomas, ON 1 (519) 633-0114 1 elginfarmers@gmail.com
Page 102 of 104
new operations when lots are severed to meet development requirements. This poses
significant challenges for our food production industry in Elgin and hinders its future
growth
Elgin County has undergone an extensive Official Plan update process, including
community engagement and significant amendments to the County's Official Plan.
These legislative amendments will hinder the county's ability to address important rural
land use matters crucial for our success and vitality.
Our organization has a strong partnership with the farmers in Elgin County, and we
understand the significance of working together to support rural communities. With the
current housing crisis, we must collaborate to find solutions. As Bill 97 proposes a new
Provincial Planning Statement, we are eager to engage in discussions with the County
of Elgin to ensure that the needs of the farming community are considered and
addressed.
If you have any questions, we would be happy to answer them
Sincerely yours,
VW C"wu
Melissa Schneider
EFA President
450 Sunset Dr #228, St Thomas, ON 1 (519) 633-0114 1 elginfarmers@gmail.com
Page 103 of 104
COUNTY OF ELGIN
By -Law No. 23-31
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
JUNE 27, 2023 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on June 27, 2023 be hereby adopted and
confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF
JUNE, 2023.
Don Shropshire, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 104 of 104