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16 - June 27, 2023 County Council Meeting Minutes2 ELGIN COUNTY COUNCIL ►vi I Lill *• *1 June 27, 2023, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones (virtual) Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Don Shropshire, Chief Administrative Officer/Clerk Amy Thomson, Director of Human Resources Michele Harris, Director of Homes and Seniors Services Nicholas Loeb, Director of Legal Services Stephen Gibson, General Counsel (virtual) Jenna Fentie, Manager of Administrative Services/Deputy Clerk Paul Hicks, Acting Manager of Planning (virtual) Andrew Case, Solicitor (virtual) Stefanie Heide, Legislative Services Coordinator 1. CALL TO ORDER The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the chair. Warden Ketchabaw introduced Inspector Jennifer Neamtz, the new Elgin Ontario Provincial Police Detachment Commander. 2. ADOPTION OF MINUTES Moved by: Councillor Hentz Seconded by: Councillor Noble RESOLVED THAT the minutes of the meeting held on June 13, 2023 be adopted. Motion Carried. 3. DISCLOS1RE OF THEREOF 1► elm 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 Laura Sherwood, Director, Hospice Partnerships, St. Joseph's Health Care Society - Hospice of Elgin Update The Director of Hospice Partnerships, St. Joseph's Health Care Society provided a presentation on the Hospice of Elgin update. Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT staff be directed to consider the budgetary implications of Hospice of Elgin's request for total investment of $300,000 each year over four (4) years during County Council's 2024 budget deliberations; and THAT the presentation from the Hospice of Elgin be received for information. Motion Carried. Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT we do now move into Committee of the Whole Council. Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Councillor Giguere - Terrace Lodge Comforts of Home Campaign 2022 Fundraising Report Councillor Giguere presented the Terrace Lodge Comforts of Home Campaign 2022 Annual Report for Council's information. Moved by: Councillor Leatham Seconded by: Councillor Sloan RESOLVED THAT the Terrace Lodge Comforts of Home Campaign 2022 Annual Report be received for information. Motion Carried. 6.2 Acting Manager of Planning - Supplemental Report - Municipality of Bayham Official Plan Amendment No. 32 The Acting Manager of Planning presented the report that provides supplemental information on the proposed Official Plan Amendment No. 32 to the Municipality of Bayham Official Plan. Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 32 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act. Defeated. Moved by: Councillor Giguere Seconded by: Deputy Warden Jones RESOLVED THAT staff be directed to work with local municipal partners to investigate ways to promote adherence to the approved building inspection process; and 2 THAT the recommendations be shared with Municipal Councils for their consideration. Motion Carried. 6.3 Director of Homes and Seniors Services - Request for Temporary Part -Time Clerical Support The Director of Homes and Seniors Services presented the report seeking Council's support for the continuation of the current temporary part-time administrative support per Home for seven (7) months to support the implementation of the updated scheduling software and robocall system. Moved by: Councillor Hentz Seconded by: Councillor Giguere RESOLVED THAT the report titled "Homes - Request for Temporary Part - Time Clerical Support" dated June 20, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council supports the request for the continuation of the Temporary Part -Time Clerical Support, until January 31, 2024, at the cost of $55,106 to support the implementation of scheduling software and robocall. Motion Carried. 6.4 Director of Homes and Seniors Services - Homes - Policy Updates Related to Fixing Long -Term Care Act, 2021, Phase 11 Updates The Director of Homes and Seniors Services presented the report recommending updates to the Homes and Seniors Services Nursing and Maintenance Policy manuals. Moved by: Councillor Leatham Seconded by: Councillor Widner RESOLVED THAT the report titled "Homes - Policy Updates Related to Fixing Long -Term Care Act, 2021, Phase II Updates" dated June 20, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Nursing and Maintenance Policy Manual updates to ensure alignment with current Ministry of Long -Term Care legislation. Motion Carried. 6.5 Director of Homes and Seniors Services - Homes - Infection Prevention and Control Policy 2.10 Immunization - Staff COVID-19 Update The Director of Homes and Seniors Services presented the report recommending updates to the Homes and Seniors Services Infection Prevention and Control Policy 2.10 Immunization - Staff COVID-19. Moved by: Councillor Sloan Seconded by: Councillor Couckuyt RESOLVED THAT the report titled "Homes - Infection Prevention and Control Policy 2.10 Immunization - Staff COVID-19 Update" dated June 20, 2023 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Infection Prevention and Control Policy 2.10 Immunization - Staff COVID- 3 19 update to ensure alignment with current Ministry of Long -Term Care recommendations; and THAT staff be directed to return to Council anytime that the provincial directives related to COVID-19 vaccination are updated. Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT Correspondence Items 7.2.1-7.2.8 be received and filed. Motion Carried. 7.2.1 Hon. Paul Calandra, Minister of Long -Term Care with a letter regarding the Community Paramedicine for Long -Term Care Funding Extension 7.2.2 Corporation of the Town of Essex with a letter to the Premier of Ontario regarding local emergency response system and gaps in healthcare regarding Code Red and Code Black frequency 7.2.3 City of Quinte West with a resolution regarding Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement 7.2.4 Doug Reycraft, Chair and Stephanie Jaworski, Executive Member with a memo calling for nominations to the Community Schools Alliance Executive Committee 7.2.5 Resolutions from the Corporation of Tay Valley Township and Corporation of the Township of South Glengarry regarding the Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales 7.2.6 St. Thomas - Elgin Second Stage Housing Newsletter, Spring/Summer 2023 7.2.7 Resolution from the Corporation of the Township of Terrace Bay in support of Municipality of Trent Lakes Resolution R2023-119 regarding requested changes to the Municipal Oath of Office to include reference to Aboriginal and Treaty Rights 7.2.8 Letter of support from the Township of Malahide for the Elgin Federation of Agriculture's letter to County Council regarding Helping Homebuyers, Protecting Tenants Act and the Proposed 2023 Provincial Policy Statement. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members Warden Ketchabaw wished Councillor Leatham a happy birthday. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Council recessed at 10:10 a.m. and reconvened at 10:20 a.m. Moved by: Councillor Sloan Seconded by: Councillor Widner RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - June 13, 2023 Closed Meeting Item #2 - Human Resources Update (b) personal matters about an identifiable individual, including municipal or local board employees. Closed Meeting Item #3 - CAO Recruitment (b) personal matters about an identifiable individual, including municipal or local board employees; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Closed Meeting Item #4 - Boundary Adjustment (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Closed Meeting Item #5 - Advice re Potential Litigation (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Motion Carried. 9.1 Closed Meeting Minutes - June 13, 2023 9.2 Director of Human Resources - Human Resources Update 9.3 Chief Administrative Officer/Clerk - CAO Recruitment 9.4 Chief Administrative Officer/Clerk - Boundary Adjustment Matter 9.5 Director of Legal Services - Advice re Potential Litigation 10. MOTION TO RISE AND REPORT Moved by: Councillor Leatham Seconded by: Councillor Sloan RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - June 13, 2023 Moved by: Councillor Sloan Seconded by: Councillor Hentz RESOLVED THAT the June 13, 2023 Closed Session Minutes be adopted. I Motion Carried. Closed Meeting Item #2 - Human Resources Update Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT the confidential report from the Director of Human Resources be received for information. Motion Carried. Closed Meeting Item #3 - CAO Recruitment Moved by: Councillor Widner Seconded by: Councillor Couckuyt RESOLVED THAT the confidential report from the Chief Administrative Officer/Clerk be received for information; and THAT the Chief Administrative Officer/Clerk be directed to initiate the recruitment process for the position of County Engineer and for the position of a permanent Chief Administrative Officer. Motion Carried. Closed Meeting Item #4 - Boundary Adiustment Matter Moved by: Councillor Sloan Seconded by: Councillor Noble RESOLVED THAT the Warden proceed as directed. Motion Carried. Closed Meeting Item #5 - Advice re Potential Litigation Moved by: Councillor Hentz Seconded by: Councillor Leatham RESOLVED THAT the Director of Legal Services proceed as directed. Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 23-31 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 27, 2023 Meeting. Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT By -Law No. 23-31 be now read a first, second, and third time and finally passed. A Motion Carried. 13. ADJOURNMENT Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT we do now adjourn at 12:40 p.m. to meet again on July 11, 2023 at 9:00 a.m. Motion Carried. VDSh pshire, Chief Administrative Officer/Clerk. Ed Ketchabaw, Warden. FA