17 - July 11, 2023 County Council Meeting MinutesElginw��.t.
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ELGIN COUNTY COUNCIL
MINUTES
July 11, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Stephen Gibson, General Counsel
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Paul Hicks, Acting Manager of Planning (virtual)
Stefanie Heide, Legislative Services Coordinator
1. CALL TO ORDER
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meeting held on June 27, 2023 be
adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Deputy Warden Jones
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now move into Committee of the Whole Council.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden Ketchabaw - Warden's Activity Report June 2023 and
Community Flag Raising Requests
Warden Ketchabaw presented the report that provides a high-level
summary of the meetings and official functions he attended in June 2023.
Warden Ketchabaw also recommended Council support the flag raising
and proclamation requests from Childcan and the Elgin County Drowning
Prevention Coalition.
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Warden's Activity Report June 2023
and Community Flag Raising Requests" dated June 28, 2023 from
Warden Ketchabaw be received and filed; and
THAT County Council support the proclamation and flag raising requests
from the Elgin County Drowning Prevention Coalition and Childcan.
Motion Carried.
6.2 Acting Manager of Planning - Town of Aylmer Official Plan
Amendment No. 22, File No. AY OPA 23-01
The Acting Manager of Planning presented the report that provides
County Council with the information necessary to consider granting
approval to the Town of Aylmer Official Plan Amendment No. 22.
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
approve Official Plan Amendment No. 22 to the Official Plan of the Town
of Aylmer; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.3 Acting Manager of Planning - Redline Revision, Belmont Estates
Phase 6, Municipality of Central Elgin, County of Elgin
The Acting Manager of Planning presented the report that provides
County Council with the information required to consider granting approval
to a proposed modification to the Draft Plan of Subdivision as prepared by
MTE Ontario Land Surveyors.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants approval to a revised Draft Plan of Subdivision, that has the effect
of removing Block 183 from the Draft Plan of Subdivision, prepared by
MTE Ontario Land Surveyors, and dated May 10, 2023.
Motion Carried.
6.4 Director of Community and Cultural Services - Cloud Hosting
Services for Archives and Museum Database
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The Director of Community and Cultural Services presented the report
seeking Council's approval to migrate existing software services and
digitized files created by Elgin County Archives and Elgin County Museum
from County servers to a cloud hosted solution offered by Andornot
Consulting Inc. Gina De Waele, Assistant Archivist, was also present to
answer questions.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Cloud Hosting Services for Archives
and Museum Database" dated June 29, 2023 from the Director of
Community and Cultural Services be received and filed; and
THAT the Chief Administrative Officer be authorized to execute an
agreement for Cloud hosting and software services between the County of
Elgin and Andornot Consulting Inc. for a minimum five-year term
beginning in 2023 with associated costs drawn from existing funds in the
2023 Information Technology budget and as part of future budget planning
subject to the terms and conditions laid out in the report titled "Cloud
Hosting Services for Museum and Archives Database".
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
Moved by: Councillor Couckuyt
Seconded by: Councillor Leatham
RESOLVED THAT Elgin County Council supports the resolution from the
Council of the Town of Petrolia recommending amendments to the current
regulations for licensed home -based childcare operators to increase
allowable spaces; and
THAT a copy of this resolution be forwarded to Hon. Doug Ford, Premier
of Ontario, Hon. Michael Parsa, Minister of Children, Community & Social
Services, MPP Rob Flack, and the Municipalities of Ontario; and
THAT Correspondence Items 7.2.1 and 7.2.2 be received for information.
Motion Carried.
7.2.1 Southwestern Public Health Annual Report 2022
7.2.2 Letter from the Town of Petrolia to the Minister of Education
recommending the Ministry consider addressing concerns
regarding child care shortage in Petrolia, Lambton, and across
the province
8. OTHER BUSINESS
8.1 Statements/inquiries by Members
The Warden wished Deputy Warden Jones a happy birthday.
8.2 Notice of Motion
8.3 Matters of Urgency
8.3.1 Warden Ketchabaw - Councillor Appointments to the Elgin County
Rural Initiatives and Planning Advisory Committee and the
Human Resources Committee
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Moved by: Councillor Sloan
Seconded by: Councillor Giguere
RESOLVED THAT Deputy Warden Jones be appointed to the Human
Resources Committee and that Councillor Leatham be appointed to
the Rural Initiatives and Planning Advisory Committee for the
remainder of 2023.
Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - June 27, 2023
Closed Meetinq Item #2 - Financial Update - Immaterial Anomaly
(a) the security of the property of the municipality or local board; and (b) personal
matters about an identifiable individual including municipal or local board
employees.
Closed Meeting Item #3 - OLT 23-000241/01-T 23-000242
(e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and (f) advice that is subject to
solicitor -client privilege, including communications necessary for that purpose.
Closed Meeting Item #4 - OLT 23-000137
(e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and (f) advice that is subject to
solicitor -client privilege, including communications necessary for that purpose.
Closed Meeting Item #5 - Boundary Adjustment Update
(h) information explicitly supplied in confidence to the municipality or local board
by Canada, a province or territory or a Crown agency of any of them.
Closed Meeting Item #6 - Contract Negotiations
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Motion Carried.
9.1 Closed Meeting Minutes - June 27, 2023
9.2 Director of Financial Services - Financial Update - Immaterial
Anomaly
9.3 Director of Legal Services - OLT 23-000241/OLT 23-000242
9.4 Director of Legal Services - OLT 23-000137
9.5 Chief Administrative Officer/Clerk - Boundary Adjustment Update
M
9.6 Chief Administrative Officer/Clerk - Contract Negotiations
10. MOTION TO RISE AND REPORT
Moved by: Councillor Sloan
Seconded by: Councillor Widner
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - June 27, 2023
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT the Closed Meeting Minutes of the meeting held on June 27,
2023 be adopted.
Motion Carried.
Closed Meeting Item #2 - Financial Update - Immaterial Anomaly
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT the confidential report from the Director of Financial
Services/Treasurer be received for information.
Motion Carried.
Closed Meeting Item #3 - OLT 23-000241/OLT 23-000242
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT the Director of Legal Services proceed as directed.
Motion Carried.
Closed Meeting Item #4 - OLT 23-000137
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT the Director of Legal Services proceed as directed.
Motion Carried.
Closed Meeting Item #5 - Boundary Adjustment Matter
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT staff proceed as directed.
Motion Carried.
Closed Meeting Item #6 - Contract Negotiations
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT staff proceed as directed.
Motion Carried.
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11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-32 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the July 11, 2023 Meeting.
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 23-32 be now read a first, second, and
third time and finally passed.
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 10:28 a.m. to meet again on July 25,
2023 at 9:00 a.m.
Motion Carried.
n Shrop ire, E�Ketc_�habaw,
Chief Adn°finistrative Officer/Clerk. Warden.
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