Loading...
17 - July 11, 2023 County Council Meeting MinutesElginw��.t. Pr0&V6SfW by Natum ELGIN COUNTY COUNCIL MINUTES July 11, 2023, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Don Shropshire, Chief Administrative Officer/Clerk Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Nicholas Loeb, Director of Legal Services Stephen Gibson, General Counsel Jenna Fentie, Manager of Administrative Services/Deputy Clerk Paul Hicks, Acting Manager of Planning (virtual) Stefanie Heide, Legislative Services Coordinator 1. CALL TO ORDER The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT the minutes of the meeting held on June 27, 2023 be adopted. Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Deputy Warden Jones Seconded by: Councillor Couckuyt RESOLVED THAT we do now move into Committee of the Whole Council. Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden Ketchabaw - Warden's Activity Report June 2023 and Community Flag Raising Requests Warden Ketchabaw presented the report that provides a high-level summary of the meetings and official functions he attended in June 2023. Warden Ketchabaw also recommended Council support the flag raising and proclamation requests from Childcan and the Elgin County Drowning Prevention Coalition. Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT the report titled "Warden's Activity Report June 2023 and Community Flag Raising Requests" dated June 28, 2023 from Warden Ketchabaw be received and filed; and THAT County Council support the proclamation and flag raising requests from the Elgin County Drowning Prevention Coalition and Childcan. Motion Carried. 6.2 Acting Manager of Planning - Town of Aylmer Official Plan Amendment No. 22, File No. AY OPA 23-01 The Acting Manager of Planning presented the report that provides County Council with the information necessary to consider granting approval to the Town of Aylmer Official Plan Amendment No. 22. Moved by: Councillor Couckuyt Seconded by: Councillor Noble RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 22 to the Official Plan of the Town of Aylmer; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act. Motion Carried. 6.3 Acting Manager of Planning - Redline Revision, Belmont Estates Phase 6, Municipality of Central Elgin, County of Elgin The Acting Manager of Planning presented the report that provides County Council with the information required to consider granting approval to a proposed modification to the Draft Plan of Subdivision as prepared by MTE Ontario Land Surveyors. Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the Council of the Corporation of the County of Elgin grants approval to a revised Draft Plan of Subdivision, that has the effect of removing Block 183 from the Draft Plan of Subdivision, prepared by MTE Ontario Land Surveyors, and dated May 10, 2023. Motion Carried. 6.4 Director of Community and Cultural Services - Cloud Hosting Services for Archives and Museum Database 2 The Director of Community and Cultural Services presented the report seeking Council's approval to migrate existing software services and digitized files created by Elgin County Archives and Elgin County Museum from County servers to a cloud hosted solution offered by Andornot Consulting Inc. Gina De Waele, Assistant Archivist, was also present to answer questions. Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT the report titled "Cloud Hosting Services for Archives and Museum Database" dated June 29, 2023 from the Director of Community and Cultural Services be received and filed; and THAT the Chief Administrative Officer be authorized to execute an agreement for Cloud hosting and software services between the County of Elgin and Andornot Consulting Inc. for a minimum five-year term beginning in 2023 with associated costs drawn from existing funds in the 2023 Information Technology budget and as part of future budget planning subject to the terms and conditions laid out in the report titled "Cloud Hosting Services for Museum and Archives Database". Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) Moved by: Councillor Couckuyt Seconded by: Councillor Leatham RESOLVED THAT Elgin County Council supports the resolution from the Council of the Town of Petrolia recommending amendments to the current regulations for licensed home -based childcare operators to increase allowable spaces; and THAT a copy of this resolution be forwarded to Hon. Doug Ford, Premier of Ontario, Hon. Michael Parsa, Minister of Children, Community & Social Services, MPP Rob Flack, and the Municipalities of Ontario; and THAT Correspondence Items 7.2.1 and 7.2.2 be received for information. Motion Carried. 7.2.1 Southwestern Public Health Annual Report 2022 7.2.2 Letter from the Town of Petrolia to the Minister of Education recommending the Ministry consider addressing concerns regarding child care shortage in Petrolia, Lambton, and across the province 8. OTHER BUSINESS 8.1 Statements/inquiries by Members The Warden wished Deputy Warden Jones a happy birthday. 8.2 Notice of Motion 8.3 Matters of Urgency 8.3.1 Warden Ketchabaw - Councillor Appointments to the Elgin County Rural Initiatives and Planning Advisory Committee and the Human Resources Committee 3 Moved by: Councillor Sloan Seconded by: Councillor Giguere RESOLVED THAT Deputy Warden Jones be appointed to the Human Resources Committee and that Councillor Leatham be appointed to the Rural Initiatives and Planning Advisory Committee for the remainder of 2023. Motion Carried. 9. CLOSED MEETING ITEMS Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - June 27, 2023 Closed Meetinq Item #2 - Financial Update - Immaterial Anomaly (a) the security of the property of the municipality or local board; and (b) personal matters about an identifiable individual including municipal or local board employees. Closed Meeting Item #3 - OLT 23-000241/01-T 23-000242 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Closed Meeting Item #4 - OLT 23-000137 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Closed Meeting Item #5 - Boundary Adjustment Update (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Closed Meeting Item #6 - Contract Negotiations (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Motion Carried. 9.1 Closed Meeting Minutes - June 27, 2023 9.2 Director of Financial Services - Financial Update - Immaterial Anomaly 9.3 Director of Legal Services - OLT 23-000241/OLT 23-000242 9.4 Director of Legal Services - OLT 23-000137 9.5 Chief Administrative Officer/Clerk - Boundary Adjustment Update M 9.6 Chief Administrative Officer/Clerk - Contract Negotiations 10. MOTION TO RISE AND REPORT Moved by: Councillor Sloan Seconded by: Councillor Widner RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - June 27, 2023 Moved by: Councillor Hentz Seconded by: Councillor Sloan RESOLVED THAT the Closed Meeting Minutes of the meeting held on June 27, 2023 be adopted. Motion Carried. Closed Meeting Item #2 - Financial Update - Immaterial Anomaly Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT the confidential report from the Director of Financial Services/Treasurer be received for information. Motion Carried. Closed Meeting Item #3 - OLT 23-000241/OLT 23-000242 Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT the Director of Legal Services proceed as directed. Motion Carried. Closed Meeting Item #4 - OLT 23-000137 Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT the Director of Legal Services proceed as directed. Motion Carried. Closed Meeting Item #5 - Boundary Adjustment Matter Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT staff proceed as directed. Motion Carried. Closed Meeting Item #6 - Contract Negotiations Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT staff proceed as directed. Motion Carried. 61 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 23-32 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 11, 2023 Meeting. Moved by: Councillor Sloan Seconded by: Councillor Noble RESOLVED THAT By -Law No. 23-32 be now read a first, second, and third time and finally passed. Motion Carried. 13. ADJOURNMENT Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT we do now adjourn at 10:28 a.m. to meet again on July 25, 2023 at 9:00 a.m. Motion Carried. n Shrop ire, E�Ketc_�habaw, Chief Adn°finistrative Officer/Clerk. Warden. 0