18 - July 25, 2023 County Council Meeting MinutesAUI
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ELGIN COUNTY COUNCIL
MINUTES
July 25, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones (virtual)
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Andrew Case, Solicitor
Paul Hicks, Acting Manager of Planning (virtual)
Stefanie Heide, Legislative Services Coordinator
1. CALL TO ORDER
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT the minutes of the meeting held on July 11, 2023 be adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
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4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT we do now move into the Committee of the Whole Council.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Acting Manager of Planning - Town of Aylmer Official Plan
Amendment No. 23, 34 Sydenham Street East, Aylmer
The Acting Manager of Planning presented the report that provides
County Council with the information required to make a decision on
Official Plan Amendment No. 23 to the Town of Aylmer Official Plan.
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
approve Official Plan Amendment No. 23 to the Official Plan of the Town
of Aylmer; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.2 Manager of Administrative Services/Deputy Clerk - Approval of Fees
and Charges 2023
The Manager of Administrative Services/Deputy Clerk presented the
report recommending that County Council approve the changes to the
County's fees and charges levied for administrative activities within each
department to reflect cost recovery for material, activities, and services.
The Warden asked that the By -Law be amended to reflect that the Electric
Vehicle Charging Station Fee is to be moved from Engineering Services to
Financial Services.
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT the report titled "Approval of Fees and Charges 2023"
dated July 17, 2023 from the Manager of Administrative Services/Deputy
Clerk be received and filed; and
THAT the changes to fees and charges identified in "Schedule A" to the
report titled "Approval of Fees and Charges 2023" dated July 17, 2023 are
approved as amended and imposed to commence on July 25, 2023.
Motion Carried.
6.3 Chief Administrative Officer/Clerk - Elgin Group Policing Agreement
The Chief Administrative Officer/Clerk presented the report informing
Council of the upcoming expiration date of the agreement with Ontario
Provincial Police (OPP) and recommended that the report be sent to
Elgin's local municipal partners for their consideration to approve the
extension of the agreement for an additional two years.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "Elgin Group Policing Agreement"
dated July 25, 2023 from the Chief Administrative Officer/Clerk be
received and filed; and
THAT the report be sent to the local Councils in Bayham, Malahide,
Central Elgin, Southwold, Dutton Dunwich, and West Elgin for their
consideration to approve the agreement for an additional two years.
Motion Carried.
7. COUNCIL CORRESPONDENCE
IN
7.1 Items for Consideration
7.1.1 Municipality of Bayham with a letter requesting County Council's
support for the Municipality of Bayham's application to the
Disaster Mitigation and Adaptation Fund.
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the Deputy Warden be directed to write a letter of
support for the Municipality of Bayham's application to the Disaster
Mitigation and Adaptation Fund (DMAF) for the purposes of funding the
replacement of storm water infrastructure in Port Burwell.
Motion Carried.
7.1.2 Letter from Southwestern Public Health regarding the revised
budget approval and municipal levy.
Moved by: Councillor Couckuyt
Seconded by: Councillor Hentz
RESOLVED THAT the County remit payment of $15,313.50 per month
beginning September 1, 2023 for a total of $61,254 to cover the
County's portion of the additional levy as requested by the
Southwestern Public Health Board of Health provided the County of
Oxford and the City of St. Thomas agree to their respective levies; and
THAT additional information be requested from the Board of Health
regarding health indicator metrics to be shared with County Council.
Motion Carried.
7.1.3 Letter from STEGH Foundation Interim Executive Director
requesting to schedule a delegation to County Council on
October 10, 2023 and inviting Councillors to a tour of the
hospital's diagnostic imaging suite in September.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT Council support the request from the St. Thomas
Elgin General Hospital and the St. Thomas Elgin General Hospital
Foundation to provide a delegation to Council on October 10, 2023;
and
THAT staff be directed to coordinate a tour for County Council of the
STEGH Diagnostic Imaging Suite for September 2023.
Motion Carried.
7.1.4 Letter from the Ministry of Natural Resources and Forestry
regarding the Legacy Oil & Gas Wells Municipal Transfer Payment
Program
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT staff be directed to work with Elgin's local municipal
partners to prepare a submission package to the Ministry of Natural
Resources and Forestry Legacy Oil & Gas Wells Municipal Transfer
Payment Program.
Motion Carried.
3
7.2 Items for Information (Consent Agenda)
7.2.1 Notice of Public Information Centre 1 and Study Design Report
Review Period - Highway 4 Widening and Proposed Talbotville
Bypass, Highway 3 Twinning Preliminary Design, Detail Design
and Class Environmental Assessment Study
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT Correspondence Item #7.2.1 be received and filed.
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.1.1 Warden Ketchabaw - Birthday Wishes
The Warden wished Councillor Sloan a belated happy birthday.
8.2 Notice of Motion
8.3 Matters of Urgency
8.3.1 Councillor Widner - Additional Matter re Identifiable Individual
Councillor Widner requested that Council consider an additional matter
in closed session regarding an identifiable individual.
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT Council consider an additional item in closed
session in accordance with Municipal Act Section 239 (2) (b) personal
matters about an identifiable individual, including municipal or local
board employees and (f) advice that is subject to solicitor -client
privilege, including communications necessary for that purpose.
Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meetinq Item #1 - Closed Meeting Minutes - July 11. 2023
Closed Meetinq Item #2 - Boundary Adjustment Matter
(h) information explicitly supplied in confidence to the municipality or local board
by Canada, a province or territory or a Crown agency of any of them
Closed Meetinq Item #3 - Additional Matter re Identifiable Individual
(b) personal matters about an identifiable individual, including municipal or local
board employees; and (f) advice that is subject to solicitor -client privilege,
including communications necessary for that purpose.
Motion Carried.
9.1 Closed Meeting Minutes - July 11, 2023
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9.2 Boundary Adjustment Matter
9.3 Additional Matter re Identifiable Individual
10. MOTION TO RISE AND REPORT
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - July 11, 2023
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the Closed Meeting Minutes from the July 11, 2023 meeting
be adopted.
Motion Carried.
Closed Meeting Item #2 - Boundary Adiustment Matter
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT the confidential report from Warden Ketchabaw be received
for information.
Motion Carried.
Closed Meeting Item #3 - Additional Matter re Identifiable Individual
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT no further action be taken.
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-33 Fees and Charges
BEING a By -Law to Provide a Schedule of Services and Activities Subject
to Fees and Charges by the County of Elgin and to Repeal By -Law No.
22-26 as amended. The Deputy Clerk noted that the amendment would be
moving the Electronic Vehicle Charger Fee from Engineering to Finance.
Moved by: Councillor Sloan
Seconded by: Councillor Leatham
RESOLVED THAT By -Law No. 23-33 be now read a first, second, and
third time and finally passed as amended.
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Motion Carried.
12.2 By -Law No. 23-34 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the July 25, 2023 Meeting.
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 23-34 be now read a first, second, and
third time and finally passed.
Motion Carried.
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 10:50 a.m. to meet again on August 8,
2023 at 9:00 a.m.
Motion Carried.
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Warden.
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