04 - November 1, 2022 Budget Committee MinutesElgin(A) <_� g t y Page 1
Progressive byNature November 1, 2022
Corporation of the County of Elgin
BUDGET COMMITTEE
MINUTES
For Tuesday, November 1, 2022
1:00 P.M.
County Administration Building/Zoom
The Budget Committee met this 1st day of November 2022. The meeting was held in a
hybrid in-person/electronic format with Committee Members and staff participating as
indicated below.
Attendees: Warden Mary French, Chair (electronic)
Deputy Warden Tom Marks (in -person)
Councillor Ed Ketchabaw (electronic)
Councillor Dominique Giguere (in -person)
Staff: Julie Gonyou, Chief Administrative Officer/Clerk (in -person)
Jennifer Ford, Director of Financial Services/Treasurer (in -person)
Jenna Fentie, Manager of Administrative Services/Deputy Clerk (in -
person)
Stefanie Heide, Legislative Services Coordinator (in -person)
Regrets: Brian Lima, General Manager of Engineering, Planning, and
Enterprise/Deputy CAO
1. CALL TO ORDER
The meeting convened at 1:00 p.m. with Warden French in the Chair.
2. APPROVAL OF THE AGENDA
Moved by: Councillor Ketchabaw
Seconded by: Deputy Warden Marks
RESOLVED THAT the agenda for the November 1, 2022 meeting be approved as
presented.
Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Councillor Giguere
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November 1, 2022
Seconded by: Deputy Warden Marks
RESOLVED THAT the minutes of the meeting held on July 12, 2022 be adopted.
Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
None.
5. DELEGATIONS
None.
6. BRIEFINGS
6.1 2022 Quarter 3 Financial Results — Director of Financial
Services/Treasurer
The Director of Financial Services/Treasurer presented the report providing
an update on the Performance of Budget to Actual up to the end of
September 2022.
Moved by: Councillor Giguere
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "2022 Quarter 3 Financial Results" from
the Director of Financial Services/Treasurer dated October 25, 2022 be
received and filed for information.
6.2 2023 Budget Survey Results — Director of Financial Services/Treasurer
and the Chief Administrative Officer
The Director of Financial Services/Treasurer presented the report providing
the Budget Committee with the results of the 2023 Budget Survey and a
summary of the feedback based on responses received.
The Director of Financial Services noted a point of clarification on the Budget
Tax Levy. Last year Council did agree to the targeted growth of 2% in the
ten year plan as presented, however the Tax Levy increase that Council
agreed to was 3.6% over the ten (10) years, and not the stated 5.48% as in
the report, for a total of 5.6% annually in total.
The Committee reviewed the six (6) questions from the Budget survey that
were used to guide the development of the Executive Leadership Team's
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November 1, 2022
2022 budgets and provided feedback for the 2023 budget process.
Moved by: Councillor Giguere
Seconded by: Deputy Warden Marks
RESOLVED THAT the report titled "2023 Budget Survey Results" from the
Director of Financial Services/Treasurer dated October 25, 2022 be received
and filed for information; and
THAT the Committee recommend to the 2022-2026 term of County Council
that the composition of the 2023 Budget Committee be comprised of
Committee of the Whole to avoid delays and to ensure all Councillors are
involved in budget discussions.
Motion Carried.
6.3 2023 Budget Risks and Opportunities — Director of Financial
Services/Treasurer
The Director of Financial Services/Treasurer presented the report serving to
provide context to the immediate concerns as they exist for the County of
Elgin.
The Director of Financial Services/Treasurer noted a point of clarification
that in the chart of expected costs and savings provided by staff, the
reference to "percentage of tax increase" should instead be "percentage of
levy increase".
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "2023 Budget Risks and Opportunities"
from the Director of Financial Services/Treasurer dated October 25, 2022 be
received and filed for information.
Motion Carried.
6.4 2022 to 2031: Ten-year Budget Plan Overview — Director of Financial
Services/Treasurer
The Director of Financial Services/Treasurer presented the report providing
a review of the budget development methodology used by staff and base
information for the 2023 budget.
Moved by: Deputy Warden Marks
Seconded by: Councillor Ketchabaw
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November 1, 2022
RESOLVED THAT the report titled "2022 to 2031: Ten-year Budget Plan
Overview from the Director of Financial Services/Treasurer dated October
26, 2022 be received and filed for information.
- Motion Carried.
7. OTHER BUSINESS
None.
8. CORRESPONDENCE
None.
9. DATE OF NEXT MEETING
The Budget Committee will meet again at a date to be determined.
10. ADJOURNMENT
Moved by: Deputy Warden Marks
Seconded by: Councillor Giguere
RESOLVED THAT we do now adjourn at 2:02 p.m. to meet again at the call of the
Chair.
JoNtk zu
Jenna Fentie,
�anager of Administrative Services/
Deputy Clerk.
Motion Carried.
Ed Ketchabaw,
2023 Warden.