05 - September 29, 2023 Human Resources Committee MinutesElgin.,(,,.,, F.
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HUMAN RESOURCES COMMITTEE
MINUTES
September 29, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw, Chair
Councillor Mark Widner
Councillor Andrew Sloan
Deputy Warden Grant Jones
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Amy Thomson, Director of Human Resources
Jennifer Ford, Director of Financial Services/Treasurer
Stefanie Heide, Legislative Services Coordinator
1. CALL TO ORDER
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
Chair.
2. APPROVAL OF AGENDA
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT the agenda for the September 29, 2023 meeting be approved
as presented.
Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT the minutes from the meeting held on September 5, 2023 be
adopted.
Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
5. DELEGATIONS
None.
6. REPORTS/BRIEFINGS
None.
7. OTHER BUSINESS
None.
8. CORRESPONDENCE
None.
9. CLOSED MEETING ITEMS
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - September 05, 2023
Closed Meeting Item #2 - CAO Recruitment
(b) personal matters about an identifiable individual, including municipal or local
board employees; and (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Closed Meeting Item #3 - Director of Engineering Recruitment
(b) personal matters about an identifiable individual, including municipal or local
board employees; and (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Motion Carried.
9.1 Closed Meeting Minutes - September 5, 2023
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9.2 Chief Administrative Officer & Recruiter - CAO Recruitment (Walk -
On)
9.3 Director of Human Resources - Director of Engineering Recruitment
(Walk -On)
10. MOTION TO RISE AND REPORT
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - September 05, 2023
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT the Closed Meeting Minutes from the September 05, 2023
meeting be adopted.
Motion Carried.
Closed Meeting Item #2 - CAO Recruitment
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT the Recruiter proceed as directed.
Motion Carried.
Closed Meeting Item #3 - Director of Engineering Recruitment
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT staff proceed as directed.
Motion Carried.
11. DATE OF NEXT MEETING
The Human Resources Committee will meet again on Tuesday, October 10,
2023 at 1 pm.
12. ADJOURNMENT
3
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 4:02 p.m. to meet again on October 10,
2023 at 1:00 p.m.
Motion Carried.
hire,
Chief Administrative Officer/Clerk.
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Warden Ed Ketchabaw,
Chair.