01 - September 12, 2023 Budget Committee Meeting Minutes"t""v-byNafar
BUDGET COMMITTEE
MINUTES
September 12, 2023, 11:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw, Chair
Deputy Warden Grant Jones
Councillor Andrew Sloan
Councillor Mike Hentz
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Jennifer Ford, Director of Financial Services/Treasurer
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
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The meeting was called to order at 11:00 a.m. with Warden Ketchabaw in the
Chair.
2. APPROVAL OF AGENDA
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the agenda for the September 12, 2023 meeting be approved
as presented.
Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT the minutes from the meeting held on November 1, 2022 be
adopted.
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Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
5. DELEGATIONS
None,
6. REPORTS/BRIEFINGS
6.1 Director of Financial Services/Treasurer - Terms of Reference Review
The Director of Financial Services/Treasurer presented the report detailing
the Budget Committee Terms of Reference.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "Terms of Reference Review" dated
September 5, 2023 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
6.2 Director of Financial Services/Treasurer - 2024 Draft Budget Survey
The Director of Financial Services/Treasurer presented the report seeking
Council's approval for the draft 2024 budget survey.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "2024 Draft Budget Survey" dated
September 5, 2023 from the Director of Financial Services/Treasurer be
received and filed; and
THAT the 2024 Budget Survey and the advertising campaign, including
any applicable changes, be released for public consultation for the period
September 13, 2023 to October 13, 2023.
Motion Carried.
6.3 Director of Financial Services/Treasurer - Proposed Budget Schedule
The Director of Financial Services/Treasurer presented the report seeking
the Committee's approval for the proposed Budget Committee meeting
schedule.
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Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
THAT the report titled "Proposed Budget Schedule" dated September 5,
2023 from the Director of Financial Services/Treasurer be received and
filed; and
THAT the Budget Committee meet on October 24th, 2023 for a half day to
receive the results of the budget survey in advance of budget
deliberations; and
THAT the Budget Committee meet on November 14th, 2023 for a half day
to receive and discuss a preliminary overview of the Engineering Capital
Plan; and
THAT the Budget Committee meet on November 15th, 2023 for a full day
meeting to receive initial department budgets with additional meetings to
be set if needed.
Motion Carried.
6.4 Director of Financial Services/Treasurer - Department Budget
Presentation Format
The Director of Financial Services/Treasurer presented the report seeking
the Committee's feedback on a standardized departmental budget
presentation template.
Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Department Budget Presentation
Format" dated September 5, 2023 from the Director of Financial
Services/Treasurer be received and filed; and
THAT the Director of Financial Services/Treasurer prepare a budget
presentation template, that incorporates the Budget Committee needs as
outlined today, to ensure clarity and uniformity of presentations.
Motion Carried.
6.5 Director of Financial Services/Treasurer - 2024 Budget Pressures and
Rate Increase
The Director of Financial Services/Treasurer presented a high-level
overview of current budget pressures for the Committee's information in
advance of 2024 budget deliberations.
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Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "2024 Budget Pressures and Rate
Increase" dated September 5, 2023 from the Director of Financial
Services/Treasurer be received and filed; and
THAT the targeted rate increase remains unprescribed at this time.
Motion Carried.
7. OTHER BUSINESS
None.
8. CORRESPONDENCE
None.
9. CLOSED MEETING ITEMS
None.
10. MOTION TO RISE AND REPORT
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11. DATE OF NEXT MEETING
The next meeting of the Budget Committee will be held on October 24, 2023
following the County Council meeting.
12. ADJOURNMENT
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 11:41 a.m. to meet again on October
24, 2023 following the County Council meeting.
Motion Carried.
f
o Shrops it'Warden Ed Ketchabaw,
Chief Uministrative Officer/Clerk. Chair.
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