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28 - November 28, 2023 County Council Special Meeting MinuteELGIN COUNTY COUNCIL SPECIAL MEETING MINUTES November 28, 2023, 2:00 p.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan (virtual) Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Don Shropshire, Chief Administrative Officer/Clerk Brian Masschaele, Director of Community & Cultural Services Amy Thomson, Director of Human Resources (virtual) Jennifer Ford, Director of Financial Services/Treasurer Nicholas Loeb, Director of Legal Services (virtual) Peter Dutchak, Director of Engineering Services Jenna Fentie, Manager of Administrative Services/Deputy Clerk Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Stefanie Heide, Legislative Services Coordinator 1. CALL TO ORDER The meeting was called to order at 2:07 p.m. with Warden Ketchabaw in the chair. 2. ADOPTION OF MINUTES None. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF [< o 11-3 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Noble Seconded by: Councillor Couckuyt RESOLVED THAT we do now move into Committee of the Whole. Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF None. 7. COUNCIL CORRESPONDENCE None. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Leatham Seconded by: Deputy Warden Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Infrastructure Growth Discussion (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. Motion Carried. 9.1 Infrastructure Growth Discussion 10. MOTION TO RISE AND REPORT Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Infrastructure Growth Discussion Moved by: Councillor Noble Seconded by: Councillor Widner RESOLVED THAT the confidential presentation be received for information. Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. 2 Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 23-46 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 28, 2023 Special Meeting. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT By -Law No. 23-46 be now read a first, second, and third time and finally passed. I►Ti .yeffi�f6:1 13. ADJOURNMENT Moved by: Councillor Widner Seconded by: Councillor Giguere RESOLVED THAT we do now adjourn at 3:30 p.m. Motion Carried. V�X';''1,1, �"oG J-Don Shropshire, Chief Administrative Officer/Clerk. Ed Ketchabaw, Warden. 9