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01 -January 18, 2024 Growth Planning Steering Committee Minutes,Growth Planning Steering Committee Minutes January 18, 2024, 3:30 p.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Todd Noble Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Jenna Fentie, Manager of Administrative Services/Deputy Clerk Stefanie Heide, Legislative Services Coordinator Call to Order The meeting was called to order at 3:30 p.m. with Warden Ketchabaw in the chair. 2. Approval of the Agenda The Manager of Administrative Services/Deputy Clerk proposed that the Agenda be amended to include an official election of the Chair for the Committee. Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the agenda for the January 18, 2024 meeting of the Growth Planning Steering Committee be amended to include the election of a Committee Chair. Motion Carried. 3. Election of Chair The Manager of Administrative Services/Deputy Clerk opened the floor for nominations for the position of Chair of the Committee. Deputy Warden Jones nominated Warden Ketchabaw for the position of Chair. No further nominations were received. Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT Warden Ketchabaw be nominated to the position of Chair of the Growth Planning Steering Committee. Motion Carried. 4. Adoption of Minutes 1Toml- 5. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Delegations None. 7. Reports/Briefings 7.1 Committee Terms of Reference Discussion Committee members discussed the Terms of Reference for the Growth Planning Steering Committee at a high-level to inform a draft Terms of Reference to be created by staff. The Chief Administrative Officer/Clerk suggested some topics for consideration, including: managing growth in sustainable and cost- effective ways; environmental sustainability; maintaining the uniqueness/characteristics of communities that may be impacted by the growth; limiting the cost impacts for residents. The Committee's feedback included: a goal of insuring that the impact of growth will benefit local municipal partners; that those who will benefit from growth should contribute to the growth; for this committee to meet on an ad hoc basis with a flexible end date; to be clear on what differentiates this Committee from the general responsibilities of Council for risk management with a clear focus on developing strategies. 8. Other Business None. 9. Correspondence None. K 10. Closed Meeting Moved by: Deputy Warden Jones Seconded by: Councillor Giguere RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Strategy Options (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Motion Carried. 10.1 Director of Legal Services -Strategy Options 11. Motion to Rise and Report Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Strategy Options Moved by: Councillor Giguere Seconded by: Deputy Warden Jones RESOLVED THAT the confidential report from the Director of Legal Services be received for information. Motion Carried. 12. Date of Next Meeting The Growth Planning Steering Committee will meet again at the call of the Chair. 13. Adjournment Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT we do now adjourn at 5:16 p.m. to meet again at the call of the Chair. 3 Motion Carried. -'Z�<= n. Blaine Parkin, Warden ... Chief Administrative Officer/Clerk. Chair.