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03 - November 29, 2023 Budget Committee Meeting MinutesEIgi"_=t i:b F°oagmss.N" ese° aEur BUDGET COMMITTEE li►ill,[it 11 •� November 29, 2023, 10:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw, Chair (Committee Member) Deputy Warden Grant Jones (Committee Member) Councillor Andrew Sloan (Committee Member) (virtual) Councillor Mike Hentz (Committee Member) (virtual) Councillor Dominique Giguere (virtual) Staff Present: Don Shropshire, Chief Administrative Officer/Clerk Jennifer Ford, Director of Financial Services/Treasurer Amy Thomson, Director of Human Resources Michele Harris, Director of Homes and Seniors Services Brian Masschaele, Director of Community & Cultural Services Nicholas Loeb, Director of Legal Services Peter Dutchak, Director of Engineering Services Jenna Fentie, Manager of Administrative Services/Deputy Clerk Andrea Loughlean, Manager of Emergency Management & Elgin -Middlesex Regional Fire School Ryan Terpstra, Manager of Corporate Facilities Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Stefanie Heide, Legislative Services Coordinator 1. CALL TO ORDER The meeting was called to order at 10:30 a.m. with Warden Ketchabaw in the Chair. 2. APPROVAL OF AGENDA Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the agenda for the November 29, 2023 Budget Committee meeting be approved as presented. Motion Carried. 3. ADOPTION OF MINUTES Moved by: Councillor Sloan Seconded by: Councillor Hentz RESOLVED THAT the minutes of the Budget Committee meeting held on November 14, 2023 be adopted. Motion Carried. 4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 5. DELEGATIONS None. 6. REPORTS/BRIEFINGS 6.1 Director of Financial Services - 2024 Budget Continued The Director of Financial Services/Treasurer provided a presentation with updates since the October 24, 2023 Budget Meeting, an outline of the schedule for the day, and the proposed 10-Year Financial plan. 6.2 Director of Homes and Seniors Services - Homes and Seniors Services 2024 Budget Presentation The Director of Homes and Seniors Services provided a presentation to Council on the proposed 2024 Budget for Homes and Seniors Services. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the Homes and Seniors Services Operating and Capital Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.3 Manager of Corporate Facilities - Corporate Facilities 2024 Budget Presentation 2 The Manager of Corporate Facilities Operating and Capital Budget provided a presentation to Council of the proposed 2024 Corporate Facilities Operating and Capital Budget. Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the Corporate Facilities Operating and Capital Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.4 Director of Human Resources - Human Resources 2024 Budget Presentation The Director of Human Resources provided a presentation to Council of the proposed 2024 Human Resources Budget. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the Human Resources Operating Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.5 Director of Community and Cultural Services - Community and Cultural Services 2024 Budget Presentation The Director of Community and Cultural Services provided a presentation to Council with the proposed 2024 Community and Cultural Services Budget. The Committee recessed at 12:00 p.m. and reconvened at 1:00 p.m. Councillor Hentz left the meeting at 12:00 p.m. Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT the Elgin County Library, Elgin County Museum, and Elgin County Archives Operating and Capital Budgets, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 3 6.6 Director of Legal Services - Provincial Offences Administration 2024 Budget Presentation The Director of Legal Services provided a presentation to Council with the 2024 Provincial Offences Administration Operating Budget. Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT the Provincial Offences Administration Operating Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.7 Director of Legal Services - Planning 2024 Budget Presentation The Director of Legal Services provided a presentation to Council with the proposed 2024 Planning Budget. Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT the Planning Operating Budget, as presented in Scenario 2 revised to begin June 1, 2024, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.8 Director of Legal Services - Land Division 2024 Budget Presentation The Director of Legal Services provided a presentation to Council with the proposed 2024 Land Division Budget. Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT the Land Division Operating and Capital Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.9 Director of Legal Services and Manager of Administrative Services/Deputy Clerk - Administrative Services 2024 Budget Presentation The Director of Legal Services and Manager of Administrative Services/Deputy Clerk provided a presentation to Council with the proposed 2024 Administrative Services Budget. Id Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT the Administrative Services, Council, Warden, and Agriculture Operating Budgets, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.10 Manager of Economic Development, Tourism and Strategic Initiatives - Economic Development & Tourism 2024 Budget Presentation The Manager of Economic Development, Tourism and Strategic Initiatives provided a presentation to Council on the proposed 2024 Economic Development and Tourism Operating Budget. Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT the Economic Development and Tourism Operating Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.11 Chief Administrative Officer/Clerk - Ambulance Services 2024 Budget Presentation The Chief Administrative Officer/Clerk provided a presentation to Council with the proposed 2024 Ambulance Services Operating and Capital Budget. Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT the Ambulance Services Operating and Capital Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.12 Manager of Emergency Management - Emergency Measures 2024 Budget Presentation The Manager of Emergency Management and Elgin -Middlesex Regional Fire School provided a presentation to Council with the proposed 2024 Emergency Measures Operating and Capital Budget and information needed to consider a request for an additional Fire Training Coordinator. 5 Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT the Emergency Measures Operating and Capital Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date; and THAT the request for an additional Fire Training Coordinator be forwarded to County Council for consideration at its December 6, 2023 meeting. Motion Carried. 6.13 Director of Financial Services/Treasurer - Financial Services 2024 Budget Presentation The Director of Financial Services/Treasurer provided a presentation to Council with the proposed 2024 Financial Services Operating Budget. Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT the Financial Services Operating Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.14 Director of Financial Services/Treasurer - Information Technology Services 2024 Budget Presentation The Director of Financial Services/Treasurer provided a presentation to Council with the proposed 2024 Information Technology Services Budget. Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT the Information Technology Services Operating and Capital Budget, as presented, be included for consideration as part of the 2024 Budget to be confirmed at a later date. Motion Carried. 6.15 Director of Financial Services - Closing Remarks The Director of Financial Services provided closing remarks outlining outstanding items and the next steps in the 2024 Budget process. 7. OTHER BUSINESS None. C1 8. CORRESPONDENCE 8.1 Elgin -St. Thomas Public Art Centre Request for Consideration of Increased Funding The Budget Committee directed that the request from the Elgin St. Thomas Public Art Centre be deferred to be considered with all additional asks for discretionary spending at the next Budget Committee meeting. 9. CLOSED MEETING ITEMS None. 10. MOTION TO RISE AND REPORT None. 11. DATE OF NEXT MEETING The Budget Committee will meet again at the call of the Chair. 12. ADJOURNMENT Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT we do now adjourn at 3:26 p.m. to meet again at the call of the Chair. Motion Carried. �,� 0,-r," ( 1,±� Jenna Fentie, anager of Administrative Services/Deputy Clerk. 7 Wa en -Ed Ketchabaw, Chair.