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05 - February 27, 2024 County Council Agenda PackageElgmCounty Elgin County Council Regular Council Meeting Orders Of The Day Tuesday, February 27, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. 1. Call to Order Pages 2. Adoption of Minutes 3 3. Disclosure of Pecuniary Interest and the General Nature Thereof 4. Presenting Petitions, Presentations and Delegations 5. Committee of the Whole 6. Reports of Council, Outside Boards and Staff 6.1 Director of Human Resources - HR Policy 2.10 - Alternative and Flexible 8 Work Arrangements 6.2 Director of Homes and Seniors Services - Homes — Emergency Plans — 18 Elgin County and Dutton Co -Operative Child Care Centre Inc. 6.3 Chief Administrative Officer/Clerk - Growth Planning Steering Committee 28 Recommended Terms of Reference 6.4 Director of Financial Services/Treasurer - 2024 Proposed County Budget 33 7. Council Correspondence 7.1 Items for Consideration 7.1.1 Letter from Mayor Andrew Sloan, Port Stanley 200 Committee 212 Co -Chair, requesting a donation of $15,000 for the Port 200 celebrations. 7.2 Items for Information (Consent Agenda) 7.2.1 Resolution from Northeastern Manitoulin & the Islands 213 requesting that the Province of Ontario implements a funding stream for water and wastewater systems that primarily utilizes operational and financial need as a criteria. 7.2.2 Resolution from the Township of McMurrich/Monteith lobbying 214 the Provincial Government to amend the Municipal Act and Municipal Elections Act prohibiting people with an unpardoned criminal record from becoming a candidate in Municipal Elections. 7.2.3 Mike Baker Retirement Invitation - March 28, 2024 217 7.2.4 Elgin Clean Water Program 2023 Annual Report 218 8. Other Business 8.1 Statements/Inquiries by Members 8.2 Notice of Motion 8.3 Matters of Urgency 9. Closed Meeting Items 9.1 Closed Meeting Minutes - February 13, 2024 9.2 Warden Ketchabaw - Boundary Adjustment Matter (verbal) Municipal Act Section 239 (2) (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 10. Motion to Rise and Report 11. Motion to Adopt Recommendations from the Committee of the Whole 12. Consideration of By -Laws 12.1 By -Law No. 24-07 2024 Budget 224 12.2 By -Law No. 24-08 Confirmation 230 13. Adjournment Page 2 of 230 Elgin County Council Minutes February 13, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt (virtual) Councillor Todd Noble Councillor Mike Hentz (virtual) Members Absent: Councillor Andrew Sloan (with notice) Councillor Richard Leatham (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Brian Masschaele, Director of Community & Cultural Services Amy Thomson, Director of Human Resources Nicholas Loeb, Director of Legal Services Jenna Fentie, Manager of Administrative Services/Deputy Clerk Mike Hoogstra, Manager of Purchasing and Risk Ryan Terpstra, Manager of Corporate Facilities Paul Clarke, Planning Technician/Secretary-Treasurer of the Land Division Committee Stefanie Heide, Legislative Services Coordinator Call to Order The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the chair. 2. Adoption of Minutes Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT the minutes of the January 30, 2024 Regular Meeting of Council and the February 6, 2024 Special Meeting of Council be adopted. Motion Carried. 3. Disclosure of Pecuniary Interest and the General Nature Thereof None. 4. Presenting Petitions, Presentations and Delegations 4.1 William Vanraes, Inclusive Communities Consulting & Life Skills - Project Lifesaver Funding Request William Vanraes from Inclusive Communities Consulting & Life Skills provided a presentation to Council on Project Lifesaver, and requested funding in the amount of $6,000 to purchase equipment for the program. Page 3 of 230 Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT the presentation from William Vanraes from Inclusive Communities Consulting and Life Skills be received and filed; and THAT the request for funding for Project Lifesaver be referred to the Elgin County Rural Initiatives & Planning Advisory Committee for consideration. Motion Carried. 5. Committee of the Whole Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT we do now move into Committee of the Whole. Motion Carried. 6. Reports of Council, Outside Boards and Staff 6.1 Warden Ketchabaw - Warden's Activity Report (January 2024) Warden Ketchabaw presented the report detailing his activities for the month of January 2024. Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the report titled "Warden's Activity Report (January 2024)" dated February 13, 2024 from Warden Ketchabaw be received and filed. Motion Carried. 6.2 2023 Land Division Committee Chairman - Elgin County Land Division Activities for 2023 The Planning Technician/Secretary-Treasurer of the Elgin County Land Division Committee (LDC) presented the report detailing the activities of the LDC in 2023 on behalf of the 2023 Chair of the LDC. Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT the report titled "Elgin County Land Division Activities for 2023" from the Elgin County Land Division Committee Chair and the Secretary -Treasurer, dated February 13, 2024 be received and filed for information. Motion Carried. 6.3 Director of Human Resources - Annual Council Committee Update — Joint Accessibility Advisory Committee The Director of Human Resources presented the report that details the activities of the Elgin/Central Elgin Joint Accessibility Advisory Committee in 2023. Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT the report titled "Annual Council Committee Update — Joint Accessibility Advisory Committee" dated January 30, 2024 from the Director of Human Resources be received and filed. Page 4 of 230 Motion Carried. 6.4 Manager of Procurement & Risk - Procurement Activity Report Q4 (October 1, 2023 to December 31, 2023) The Manager of Procurement & Risk presented the report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $15,000 during the period of October 1, 2023 to December 31, 2023. Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT the report titled "Procurement Activity Report Q4 (October 1, 2023 to December 31, 2023)" dated February 13, 2024 from the Manager of Procurement & Risk be received and filed. Motion Carried. 6.5 Manager of Corporate Facilities - Contract Award - Corporate Facility Contract Cleaning Services The Manager of Corporate Facilities presented the report seeking Council's approval to award the contract for cleaning services for the Administration Building, Heritage Centre, and POA Courthouse to Corporate Mirror Inc. Moved by: Deputy Warden Jones Seconded by: Councillor Giguere RESOLVED THAT Contract Cleaning Services for the Administration Building, Heritage Centre and POA Courthouse be awarded to Corporate Mirror Inc. for a two-year term at a total price of $248,583 plus HST; and THAT staff be authorized to extend the cleaning contract for an additional three (3) one-year terms, in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance during the initial two-year contract term; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract. Motion Carried. 7. Council Correspondence 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT Correspondence Items #7.2.1 and 7.2.2 be received and filed. Motion Carried. 7.2.1 Elgin Ontario Health Team Quarterly Report 7.2.2 Elgin County Drowning Prevention Coalition 2023 Recap 8. Other Business 8.1 Statements/Inquiries by Members Page 5 of 230 01 en0 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. Closed Meeting Items Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meetinq Item #1 - Closed Meetinq Minutes - January 30, 2024 Closed Meeting Item #2 - Organizational Update (b) personal matters about an identifiable individual, including municipal or local board employees. Closed Meeting Item #3 - Advice re Potential Litigation (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that subject to solicitor -client privilege, including communications necessary for that purpose. Motion Carried. 9.1 Closed Meeting Minutes - January 30, 2024 9.2 Director of Community & Cultural Services - Organizational Update 9.3 Director of Legal Services - LS-3 — Advice re Potential Litigation 10. Motion to Rise and Report Moved by: Councillor Giguere Seconded by: Councillor Couckuyt RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - January 30, 2024 Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT the Closed Meeting Minutes from the meeting held on January 30, 2024 be adopted. Motion Carried. Closed Meeting Item #2 - Organizational Update Moved by: Councillor Giguere Seconded by: Councillor Noble RESOLVED THAT the confidential report from the Director of Community and Cultural Services be received for information. Motion Carried. 4 Page 6 of 230 Closed Meeting Item #3 - Advice re Potential Litigation Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT the confidential report from the Director of Legal Services be received for information; and THAT the Director of Legal Services proceed as directed. Motion Carried. 11. Motion to Adopt Recommendations from the Committee of the Whole Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. Consideration of By -Laws 12.1 By -Law No. 24-06 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February 13, 2024 Meeting. Moved by: Councillor Giguere Seconded by: Councillor Hentz RESOLVED THAT By -Law No. 24-06 be now read a first, second, and third time and finally passed. Motion Carried. 13. Adjournment Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now adjourn at 9:51 a.m. to meet again on February 27, 2024 at 9:00 a.m. Motion Carried. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. 5 Page 7 of 230 ElginCOUnty' Report to County Council From: Amy Thomson, Director of Human Resources Date: February 27, 2024 Subject: HR Policy 2.10 - Alternative and Flexible Work Arrangements Recommendation(s): THAT County Council adopt the new HR Policy 2.10 `Alternative and Flexible Work Arrangements' as presented on February 27, 2024 AND THAT County Council rescind HR Policy 2.21 Overtime and Lieu Time Introduction: In December 2022 and January 2023, the former CAO implemented two new HR policies (2.10 Alternative Work Arrangements and 2.21 Overtime and Lieu Time); which were in replacement of the long-standing Alternative Work Arrangement policy. For the past year, non -union staff have expressed much confusion regarding the application and intersection of the two new policies. Background and Discussion: With the support of the interim CAO, Human Resources surveyed non -union staff with respect to what would be valued from a flexible or alternative work schedule perspective; gathered comparator policies from similar employers; and evaluated with the Executive Leadership team to ensure implications from across all service areas were factored into the new policy. To summarize what we heard from the non -union staff feedback: • 61 responses received, representing more than 70% of non -union staff across the County); • Staff desire to have one clear policy, rather than the two, somewhat conflicting / confusing policies Feedback that the 2022/2023 Overtime/Lieu and AWA policies were confusing and there has been a lot of uncertainty in how they are applied • Staff recommend we rescind the two policies and start over Page 8 of 230 • There is a strong desire to have the "old AWA policy back" — whereby many were compressing their lunch breaks to half an hour in order to take one day off (flex day / compressed schedule) per month • Broader flexibility options for eligible staff (staff acknowledge that operational needs must be met first) • A 4-day work week would require too long a work day for many; would create fatigue and issues with childcare / family responsibilities • Desire to be able to work remotely 1-2 days per week, where position responsibilities allow • Interest in hybrid models (combination of compressed time and remote work) Where we landed with the attached draft policy recommended by the Executive Leadership team: We propose that the 2022/2023 Overtime/Lieu and AWA policies are rescinded entirely, and replaced by one, newly revised `Alternative and Flexible Work Arrangements' policy (see draft attached) o In extenuating circumstances of true Overtime (i.e. non -management staff required to work in excess of 44-hours per week) — we will follow the Employment Standards Act We collectively feel that we are not ready corporately to trial a 4-day work week — that change was too aggressive to consider for most service areas at this time But, we want to be able to provide flexibility options to non -union staff across the corporation and based on what will work operationally, by department The new policy proposes three options: 1) compressed schedule / banking hours; 2) flex time (ability to amend start / end time); 3) work from home (maintaining the existing Remote Work Program (Policy 2.160)) o A hybrid of all 3 will work in certain circumstances; prior approval will continue to be required o Compressed schedule / banking hours to allow non -union staff to work additional hours to a maximum lieu bank of 21-hours (3-days) at any given time, and remove the annual cap of 35-hours o The reason for this cap is to ensure the intent of the policy is maintained; which is that lieu banks are always kept to a reasonable limit and the intent is not to create additional vacation time but instead to ensure employees have the flexibility to balance their time (extra work time required) in order to attend to things that are only available during regular business hours (i.e. medical appointments, PD days, etc.) This brings back the option that many non -union staff enjoyed for up to twenty years, where they compressed their monthly hours in order to take one lieu -day off per month; depending how each department is able to implement the new policy and always based on operational requirements. Effective and efficient service delivery will always be the main priority and purpose across County staff; and this is reiterated within the newly developed policy. The application of the new policy cannot result in reduction or degradation of any County services. Page 9 of 230 Offering flexible and alternative work arrangements where it is possible within a given service area has become the norm in both the public and private sectors, especially across progressive employers. This is a no -cost way to improve recruitment and retention efforts at the County. Financial Implications: N/A Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ® Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: N/A Communication Requirements: The amended policy, as well as the rescinding of prior policies (pending Council's approval) will be communicated clearly across all impacted non -union staff. Conclusion: The Executive Leadership team recommends the adoption of the attached policy, in replacement of both Policy 2.21 (2022; deemed not needed when we have Employment Standards Act language to rely upon) and Policy 2.10 (2023). All of which is Respectfully Submitted Amy Thomson Director of Human Resources Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 10 of 230 El. w� Progressive by Nature County of Elgin Human Resources Policy Manual Subject: Alternative and Flexible Work Arrangements Policy Number: 2.10 Date Approved: January, 2024 Date Last Revision: January, 2023 Code: NU Section: 2 In recognition of the growing need of many employees to balance work, family and personal responsibilities the County of Elgin endorses and supports pre -approved Alternative and Flexible Work Arrangements for employees, without compromising effective and efficient service delivery to the citizens of the County. While every effort will be taken to consider the Alternative and Flexible Work Arrangements for individual employees, the needs of the Corporation, our customers and clients must be met first. County staff identify the following benefits to offering alternative and flexible work arrangements: attend important appointments that cannot be scheduled outside of regular hours; work during most productive times, which varies by individual and role; reduce travel has positive environmental impact; healthier balance means less stress, improved mental wellness and workplace morale; physically healthier when spending less time driving / sedentary; flexibility to meet childcare and family obligations; extend customer service hours (in some cases); reduced absenteeism; improve DEI employer profile (flexible work options are more inclusive); improve quality of work when employees can complete work where/when most productive; and improve recruitment and retention. This policy applies to all non -union employees of the Corporation of the County of Elgin whether employed in a permanent, temporary, or contract capacity. IIII �IIII' � IIII liii°��� °tliii�iiir� The use of flexible work arrangements must result in mutual benefits to the County, employees, and clients. Success of the arrangement will be measured by the extent to which it sustains service excellence to clients / customers, and promotes a healthy workplace culture. Page 11 of 230 E-.Progressive by w��� ture County of Elgin Human Resources Policy Manual Flexible working arrangements provide employees and management with alternatives to their Regular Work Week (as defined by this policy) and work location while ensuring that operational requirements are met on a safe, secure and timely basis. These approved arrangements, subject to the conditions of this policy may be for the purpose of increasing productivity, meeting customer needs, improving customer service or for the purpose of assisting employee's in meeting responsibilities outside of the workplace. Duties, responsibilities and employment status determine suitability for the various flexible work arrangements; therefore, not all employees and/or positions may be suitable for the work options outlined within the Policy. Vacation and lieu banks, work habits, and performance of employees will impact the decision to approve or continue any arrangement. Flexible work arrangements are a privilege. Organizational and operational requirements will supersede all requests under the Policy. There can be no increase in labour costs (i.e. overtime pay) or operational costs, and no changes to job descriptions as a result of flexible work arrangements. Infrequent, non -recurring changes to an employee's schedule do not require formal approval through the Policy. Unless otherwise stated, annual sick and vacation entitlements, and remote working days are based on standard daily hours (i.e. 7 hours per day for administrative staff). Hours Banked will be granted as leave with straight -time pay to compensate employees for working additional time. Having regard to the fact that AWA schedules are at the request of an employee, any Additional Hours or Hours Banked arising out of the application of this Policy / an approved AWA schedule does not constitute Overtime. Overtime should only arise out of unforeseen, extenuating or emergency circumstances when appropriate planning for time away cannot be facilitated. In these circumstances, the County will follow the Employment Standards Act (ESA) Ontario to determine compensation to impacted staff. Management positions are exempt from the ESA overtime eligibility, indicating that overtime is an anticipated aspect of management positions. t °tliii i liii tliii ai For the purpose of this policy, the following definitions apply. "additional hours" means periods of work in excess of a Regularly Scheduled Shift that arise out of an approved AWA schedule. Page 12 of 230 E-.Progressive by w��� � ture County of Elgin Human Resources Policy Manual "AWA schedule" means an approved adjusted schedule requested by the employee and approved by the Director and CAO, as may be applicable. "flexible work arrangements" work arrangements that allow employees to have a more variable schedule and/or work location, while fulfilling the expectations of their position. "fiscal year", or financial year, refers to the completion of a one-year or twelve (12) month accounting period and is used for budget purposes. The Fiscal Year for the Corporation of the County of Elgin is January 1 st through to December 31 st "full -year cycle" is an interval of time between January 1 st and December 31 st. "hours banked" means Additional Hours that have not yet been compensated. "lieu time" means, within this policy, the utilization of Hours Banked arising out of an AWA schedule as paid time off from work. "regular work week" is the normal days of the week an employee is scheduled to work and may in include Saturday, Sunday and evenings at some work sites. The days that make up the Regular Work Week will be established departmentally based the nature of work and business requirements. "regularly scheduled shift" is an established work period during a day. Work/life fit is highly personal and can mean different things to different individuals, at various life stages. The current Policy aims to offer options, knowing some may align for certain employees and positions, while not aligning for others. Operational needs and legislative requirements will be prioritized when determining available employee options. Flexible work arrangements include various alternative work schedules and location, which offer eligible employees flexibility while maintaining the County's commitment to providing effective and efficient services. [tei ,,iiiriafl4e &a IIII'""" Illl liii Illh llll aiir°°IIIk f' °)°tliii a The below options are not mutually exclusive; meaning a combination of options may be suitable and may be approved for some positions, within the listed Conditions that follow. 10 c aiiiiI 1IIIP��))iii,vss ec� Sd,'�iec IIIIe f o u Under a compressed schedule arrangement, employees work longer workdays, ultimately reducing the total number of working days within a defined cycle. Page 13 of 230 El. w� Progressive by Nature County of Elgin Human Resources Policy Manual The maximum number of hours that can be banked as lieu time will be twenty-one (21) hours and the expectation is that time away will be planned departmentally based on individual needs for flexibility and departmental service needs. Examples of how banked time may accumulate (with prior approval) over a period of time: • By taking a 30-minute lunch break instead of 1-hour; • By starting work 30-minutes earlier than Regularly Scheduled Shift; • By attending meetings outside of Regular Work Week. 1iiii iiir°iiu°iiue All County administration employees are expected to work within the core organizational hours of 9:OOam and 3:OOpm, with the exception of specific operationally required shift changes (e.g. evening meetings). Under a flex -time arrangement, employees work their regular daily and weekly hours with alternate starting and/or ending shift times. Employees who wish to flex their time on a regular basis must do so through an approved flexible work arrangement. Sample flex -time options include: Standard Operational / Business Hours Flex -time examples (35 hours / week) Monday — Friday Monday — Friday 8:30am — 4:30pm 9:OOam — 5:OOpm (one -hour lunch) 1-hour unpaid lunch 8:30am — 4:OOpm (half-hour lunch) 7:30am — 4:OOpm (one -hour lunch) 3) WaIk°tiiir° iiir°iiu°iiu Illh°°°Illl iiir°iiu°iiue Full-time non -union employees may request to work remotely, provided that full service levels are maintained at all times. Remote work days should remain the standard duration (i.e. 7-hour days), per Policy 2.160 Remote Work Program. (See policy 2.160 for more detail on parameters for working remotely). c aiiu�fi tliii ai • A Director may establish a different core -hour working schedule for individuals as long as operational needs are met, upon approval of the CAO. Not all AWA schedules will result in Additional Hours and/or Hours Banked. For example, an approved AWA schedule could simply shift the core working hours of an employee from 8:30a.m. to 4:30p.m. to 8:OOa.m. to 4:OOp.m. with the result being that the Page 14 of 230 E-.Progressive by w��� ture County of Elgin Human Resources Policy Manual employee continues to work 7.0 hours per day. • Approved AWA schedules must not result in an employee's hours exceeding forty- four (44) hours in any given work week. • Additional Hours cannot be claimed for any period of less than 30-minutes in a workday. Therefore, all approved AWA schedules should be designed in 30-minute increments. • An employee's Director must authorize all Additional Hours pursuant to an AWA schedule before the Additional Hours are worked, for the employee to be eligible to accumulate this time as Hours Banked. The Additional Hours must be documented for payroll and accountability purposes. • AWA schedules that may result in Additional Hours and/or Hours Banked may only be approved for those working on -site. Remote work does not qualify for Additional Hours and/or Hours Banked, but an AWA schedule may be approved for remote work that shifts the employee's work day. Additional hours may not be banked while attending or travelling for conferences and off -site training events. • Hours Banked will be granted as paid leave on a straight time basis. Hours Banked may be taken in Lieu Time whenever it is mutually agreeable to the employee and his/her Director. Directors shall be reasonable in approving such Lieu Time to ensure employees have the opportunity to take such Lieu Time within the calendar year the Hours Banked are accrued. • No more than 21 hours will be banked at any given time. If this hour limit is reached, the employee must book the time off before any additional time can be accrued as lieu. • To support department scheduling and maintain full coverage, each employee's AWA schedule should be constant, including pre -determined additional hours worked. The size of the department, vacation time, the employee's role and applicable legislative requirements within the department will be considered when creating the AWA schedule. • Hours Banked will not be paid out unless the employment of an employee ends before the paid time off is taken under 11(5) of the Employment Standards Act (ESA). Page 15 of 230 ii- riiiirrrlrr >rlrllrrf'k///// N�//i E-.Progressive by w��� � ture County of Elgin Human Resources Policy Manual • Hours Banked cannot be carried forward from one calendar year to the next calendar year, with the exception of hours accrued in December, which may be utilized in January of the following year. • Lieu time requires pre -approval and must be tracked within individual timecards in Dayforce. • Participants shall not accumulate breaks towards hours worked. The lunch period shall not be reduced to less than thirty minutes daily, as required by the Employment Standards Act, Ontario. MaIIII°t iiir°°IIII iiir1 Human Resources will be responsible for maintaining ongoing monitoring of the program, as well as providing general information and assistance to participating departments. S IIII';�wIII"ice liii ai a°f AWA IIIII'""" Illl liii Illh llll aiir°°IIII. Any and / or all alternative work schedules may be discontinued, altered or temporarily suspended by the Director and / or Chief Administrative Officer for the following reasons: a) Operational / productivity / performance concerns b) Vacation / statutory holiday periods c) Staff training / conferences d) Illnesses / bereavement leave or other absences e) Emergency circumstances f) Transfer / promotion to or from a new work unit or position C aiiise ��jueiiiiices a°f ' Illl aiiic;&" The Director is responsible for ensuring all Lieu Time is authorized ahead of time being worked and for managing the workload of the department. Employees are responsible for the accurate recording of hours worked in accordance with this policy. Where it is determined that an employee is in contravention of any of the foregoing, disciplinary action may be taken up to and including dismissal. iivteiiii"seafliiiiiiiu�� iiii���IIIP���� iiii,�� °f � IIII"")dIIIIItiiie Intersecting policy language exists between 2.160 Remote Work Program, 2.17 Disconnecting from Work Policy. Page 16 of 230 E-.Progressive by �w��� � ture County of Elgin Human Resources Policy Manual QIII' t a°iiu ° IIII ii iui i � ii vt S t i ul &ii' IIII'° , t IIII °tliii iiirI 1114 Commitment statement: In accordance with the Ontario Human Rights Code and Accessibility of Ontarians with Disabilities Act (AODA), the Corporation of the County of Elgin is an equal opportunity employer committed to providing: • A diverse workplace Fair and accessible employment practices Individualized accommodations to support employees with disabilities An inclusive and accessible environment for all persons The County of Elgin values the unique abilities each employee brings to the workplace and is committed to providing an environment that attracts and retains talented individuals. We strive to deliver a seamless, consistent, and rewarding employment experience. Page 17 of 230 ElginCOUnty' Report to County Council From: Michele Harris, Director of Homes and Seniors Services Date: February 27, 2024 Subject: Homes — Emergency Plans — Elgin County and Dutton Co -Operative Child Care Centre Inc. Recommendation(s): THAT the report titled "Homes — Emergency Plans — Elgin County and Dutton Co - Operative Child Care Centre Inc." dated February 27, 2024 be received and filed, and, THAT Council authorize the Director of Homes and Seniors Services to execute the Memorandum of Understanding (MOU) for emergency planning with Corporation of the County of Elgin and Dutton Co -Operative Child Care Centre Inc. (DCCCC). Introduction: The purpose of this report is to seek Council approval for execution of an agreement with Corporation of the County of Elgin (Bobier Villa) and DCCCC for the use of each other's facilities for the purpose of a safe receiving area in the event that a temporary evacuation is required. Background and Discussion: The Fixing Long -Term Care Act, 2021 (FLTCA) and Ontario Regulation 246/22 require long-term care homes in the Province of Ontario to have emergency plans in place that comply with regulatory requirements. Under the FLTCA, a long-term care home emergency plan must include the identification of a safe evacuation location, the use of which the licensee has arranged in advance of an emergency. Similarly, the Child Care and Early Years Act, 2014 (CCEYA), its Regulations and Provincial directives, program guidelines and criteria, requires licensed daycares to identify a safe evacuation location and provide confirmation that the licensee has permission to use such safe location in the event of a temporary emergency. County of Elgin Homes and DCCCC staff toured both Bobier Villa and Dutton Child Care Centre to determine the feasibility and suitability of temporary evacuation for both the long-term care home and the child care centre. Page 18 of 230 In consultation with the County Solicitor, the Director of Homes and Seniors Services has reached consensus with DCCCC representatives for a draft memorandum of understanding (included in this report) to support temporary evacuation and emergency plans for both facilities. Financial Implications: The draft MOU provides language requiring both Elgin County and DCCCC to cover the costs of supplies (including food and drink), or provide the same; and, to reimburse the other party the cost incurred as a direct result of the use of the facility, if any. Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ® Exploring different ways ® Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: The draft MOU supports both Bobier Villa and Dutton Child Care Centre in meeting the legislative requirements for an arranged, temporary, safe, evacuation location should it be required as part of emergency planning. Communication Requirements: Once approved, County of Elgin and Dutton Child Care Centre staff will ensure that the details of the MOU are communicated as required, and, that the emergency plans are updated. Conclusion: Staff recommend that Council authorize execution of the Memorandum of Understanding to support emergency planning requirements for both Bobier Villa and Dutton Child Care Centre. Page 19 of 230 All of which is Respectfully Submitted Michele Harris Director of Homes and Seniors Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 20 of 230 BETWEEN MEMORANDUM OF UNDERSTANDING Corporation of the County of Elgin AND Dutton Co -Operative Child Care Centre Inc. ("Elgin County") ("DCCCC") WHEREAS DCCCC agrees that Elgin County is permitted to use its child care facility located at 3 Lions Rd. Dutton, ON, NOL 1 JO (the "Child Care Facility") as a receiving area for the residents of Bobier Villa in the event of a temporary emergency evacuation ( as context requires, the "Purpose"); AND WHEREAS Elgin County agrees that DCCCC is permitted to use Bobier Villa as a receiving area for its staff, enrolled children and parent pick-ups, in the event of a temporary emergency evacuation (as context requires, also the "Purpose"); AND WHEREAS DCCCC and Elgin County find it desirable that details associated with the general permission for use of each other's facilities for the Purpose be particularized; AND WHEREAS DCCCC and Elgin County agree that an emergency receiving area for the residents of Elgin County Homes and for enrolled children in child care is beneficial for the community; NOW THEREFORE the parties hereby covenant and agree that the terms and conditions of this Memorandum of Understanding ("MOU") shall govern the use of each other's facilities for the Purpose; INTRODUCTION The Fixing Long -Term Care Act, 2021 ("FLTCA") and Ontario Regulation 246/22, which replaced the Long -Term Care Homes Act, 2007 and Ontario Regulation 79/10, require Long-term care homes in the Province of Ontario to have emergency plans in place that comply with regulatory requirements. Under the FLTCA, a Long-term care home emergency plan must include the identification of a safe evacuation location, the use of which the licensee has arranged in advance of an emergency. Similarly, the Child Care and Early Years Act, 2014 ("CCEYA"), its Regulations and Provincial directives, program guidelines and criteria, requires licensed daycares to identify a safe evacuation location and provide confirmation that the licensee has permission to use such safe location in the event of a temporary emergency. Page 21 of 230 PURPOSE In accordance with the FLTCA and the CCEYA, and as indicated in the evacuation plans of the long-term care homes and the child care facility, Elgin County and DCCCC have come to an agreement for the use of each other's facilities for the purpose of a safe receiving area in the event that a temporary emergency evacuation is required. GENERAL TERMS AND CONDITIONS TERM OF AGREEMENT. The term of this Memorandum of Understanding shall be from January 1, 2024, until the date it is terminated in accordance with this agreement. TERMINATION. Either party may terminate this Agreement at any time and for any reason, without fault and without liability, upon four (4) weeks' notice in writing to the other party, except where one or more of the Municipality of Dutton Dunwich, Elgin County, the Province of Ontario, or the Country of Canada is in a declared state of emergency related to health, in which case either party may terminate this Agreement at any time and for any reason, without fault and without liability, upon twelve (12) weeks' notice in writing to the other party. For clarity, the notice period shall commence upon the receipt of the notice, as defined below. NOTICE. Notices under this Agreement shall be in writing and delivered by personal service, by ordinary prepaid mail, or by e-mail. Notices shall be delivered to the address of the party as listed in this agreement or as updated in accordance with this agreement. Notices by personal delivery shall be deemed to have been received at the time of delivery. Notices by mail shall be deemed to have been received on the fourth business day after the date of mailing. Notices by e-mail shall be deemed to have been received on the business day after the date of sending. CONFIDENTIALITY. Neither party shall disclose at any time or in any form any of the information provided or any information obtained, conceived of, originated, discovered or developed in the course of the performance of the party's duties and obligations under this agreement ("Confidential Information") without prior written consent of the other party. Each party shall use Confidential Information only to fulfill its obligations under this Agreement and for no other purpose. Neither party will be in contravention of this provision if they disclose information as required by law, including any requirement under an information to access law or regulation. ROLES AND RESPONSIBILITIES — ELGIN TEMPORARY EVACUATION In the event that Bobier Villa must be evacuated, the Child Care Facility will be established as the receiving area for residents, staff, and volunteers. Utilizing the Child Care Facility will require that Elgin County Management and Staff have access to the facility as needed until such time as the long-term care home is sufficiently accessible to and safe for residents or until alternate locations for residents have been arranged. Although it is anticipated that the use of the Child Care Facility will be limited to a short number of hours, DCCCC acknowledges that the time required may Page 22 of 230 be longer in the event of unforeseen circumstances. It will be the responsibility of Elgin County to make all necessary arrangements for transportation of residents to the facility. In the event of an emergency requiring the evacuation of residents, Elgin County shall have access to entrances, hallways, kitchen and program rooms of the Child Care Facility. In the event of an emergency requiring the evacuation of residents, Elgin County shall: a) Notify DCCCC by its Director of the temporary emergency evacuation and of Elgin County's need to access and use the Child Care Facility. Notification under this provision may be completed by telephone call, provided that the CAO or Director of Fire & Emergency Services can be reached, or as provided for in the Notices section of this Agreement; b) Arrange for and provide transportation of residents and staff from Elgin County Home to the Child Care Facility; c) Provide routine care and services to Elgin County Home residents at the receiving area; d) Contact all family members, third -parties or other required persons that are entitled to notification related to any particular resident; e) Set up of amenities in the receiving area; f) Coordinate residents, staff, volunteers and visitors in the receiving area; g) Cover the cost of supplies (including food and drink), or provide the same, as applicable; h) Provide necessary equipment, including equipment pertaining to routine resident care, not otherwise provided for in this agreement; i) Reimburse Child Care Facility the cost incurred by DCCCC as a direct result of use of the Child Care Facility by Elgin County; j) Indemnify DCCCC for any damage to property or persons arising out of its use of the Child Care Facility as a receiving area, unless such damage arises in whole or in part from the negligence of DCCCC or any of its agents, employees, or representatives. In the event of an emergency requiring the evacuation of residents, DCCCC shall: a) Promptly provide Elgin County access and orientation to the Child Care Facility in the event of a relocation, including, if necessary, by reasonably relocating any programs to provide the space required. Elgin County acknowledges that the Child Care Facility may be operational at the time of an evacuation and that the ability of DCCCC to provide space may be reasonably limited, accounting for the operations of the Child Care Facility; b) Provide access to and reasonably identify the location and orientation of all equipment and/or amenities that are required by Elgin County for the purpose of Page 23 of 230 the receiving area, including, for example, the kitchen area, coolers and freezers, garbage and other refuse supplies c) Ensure that access by Elgin County to the Child Care Facility continues for the duration of the relocation, as may be required by Elgin County; d) Provide access to either an on -site Child Care Facility staff member or on -call staff member to Elgin County to answer questions or reasonably assist Elgin County in providing receiving area services; e) Provide access to either an on -site Child Care Facility staff member or on -call staff member to direct or authorize the removal or movement of equipment/furniture necessary to accommodate residents/staff/volunteers; f) Provide access to, where available and applicable: a. on -site kitchen equipment contained in an accessible kitchen; b. dumpsters; and c. tables and chairs. ROLES AND RESPONSIBILITIES — DCCCC TEMPORARY EVACUATION In the event that the Child Care Facility must be evacuated, Bobier Villa, and specifically the Whitelock space, family overnight room, dining rooms and lounges, will be established as the receiving area for children, staff, and volunteers. Utilizing Bobier Villa will require that DCCCC Management and Staff have access to the facility as needed until such time as the Child Care Facility is sufficiently accessible to and safe for children or until all children have been picked up by guardians or other arrangements have been made. Although it is anticipated that the use of the Bobier Villa will be limited to a short number of hours, Elgin County acknowledges that the time required may be longer in the event of unforeseen circumstances. It will be the responsibility of DCCCC to make all necessary arrangements for transportation of children to Bobier Villa. In the event of an emergency requiring the evacuation of children, DCCCC shall have access to the Whitelock space, family overnight room, dining rooms and lounges of Bobier Villa. In the event of an emergency requiring the evacuation of children and staff, DCCCC shall: a) Notify Elgin County by the contacts noted in this MOUS of the temporary emergency evacuation and of DCCCC's need to access and use Bobier Villa. Notification under this provision may be completed by telephone call, provided that the contact can be reached, or as provided for in the Notices section of this Agreement; Page 24 of 230 b) Arrange for and provide transportation of children and staff from the Child Care Facility to Bobier Villa; c) Provide routine care and services to DCCCC children at the receiving area; d) Contact all family members, third -parties or other required persons that are entitled to notification related to any particular child; e) Set up of amenities in the receiving area; f) Coordinate children, staff, volunteers and visitors in the receiving area; g) Cover the cost of supplies (including food and drink), or provide the same, as applicable; h) Provide necessary equipment, including equipment pertaining to routine child care, not otherwise provided for in this agreement; i) Reimburse Elgin County the cost incurred by Elgin County as a direct result of use of the Bobier Villa by DCCCC, if any; j) Indemnify Elgin County for any damage to property or persons arising out of its use of the Bobier Villa as a receiving area, unless such damage arises in whole or in part from the negligence of Elgin County or any of its agents, employees, or representatives. In the event of an emergency requiring the evacuation of children and staff, Elgin County shall: a) Promptly provide DCCCC access and orientation to the Bobier Villa in the event of a relocation, including, if necessary, by reasonably relocating any programs to provide the space required. DCCCC acknowledges that Bobier Villa will be operational at the time of an evacuation and that the ability of Elgin County to provide space may be reasonably limited, accounting for the operations of Bobier Villa; b) Provide access to and reasonably identify the location and orientation of all equipment and/or amenities that are required by DCCCC for the purpose of the receiving area, including, for example, the kitchen area, coolers and freezers, garbage and other refuse supplies c) Ensure that access by DCCCC to Bobier Villa continues for the duration of the relocation, as may be required by DCCCC; d) Provide access to either an on -site Elgin County staff member or on -call staff member to DCCCC to answer questions or reasonably assist DCCCC in providing receiving area services; e) Provide access to either an on -site Elgin County staff member or on -call staff member to direct or authorize the removal or movement of equipment/furniture necessary to accommodate residents/staff/volunteers; f) Provide access to, where available and applicable: a. on -site kitchen equipment contained in an accessible kitchen; Page 25 of 230 b. dumpsters; and c. tables and chairs. CONTACT INFORMATION Name: Elgin County Address: 450 Sunset Drive, St. Thomas, ON N5R 5X7 Contact Person: Michele Harris mharris@elgin.ca Emergency Phone: 519-857-4848 Alternate Contact: Bobier Villa: Terri Benwell 226-376-4586 Name: DCCCC Address: 3 Lions Rd., Dutton, ON, NOL 1 JO Contact Person: Courtney Kreamer courtney@duttonchildcare.ca Emergency Phone: 519-762-2399 x101 Alternate Contact: Each party agrees to promptly notify the other in writing of any change of address. Dated at St. Thomas, Ontario this day of 12024. Corporation of the County of Elgin Per: Michele Harris Director, Homes and Seniors Services I have authority to bind the Corporation. [DCCC SIGNATURE BLOCK ON NEXT PAGE] Page 26 of 230 Dated at , Ontario this day of 12024. Dutton Co -Operative Child Care Centre Inc. Per: Name: Courtney Kreamer Position: Executive Director I have authority to bind the Corporation. Page 27 of 230 ElginCOUnty' Report to County Council From: Blaine G. Parkin, Chief Administrative Officer / Clerk Date: February 27, 2024 Subject: Growth Planning Steering Committee Recommended Terms of Reference Recommendation(s): THAT Council of the Corporation of the County of Elgin receive the report entitled "Growth Planning Steering Committee Recommended Terms of Reference" dated February 27, 2024. THAT Council adopt the Terms of Reference as recommend by the Growth Planning Steering Committee. Introduction: At its meeting on January 9, 2024, Elgin County Council established the Growth Planning Steering Committee (GPSC) with a mandate "to establish and implement a strategy to support growth throughout Elgin County." The GPSC convened its first meeting on January 18, 2024. One item that was discussed by the GPSC was its mandate as adopted by County Council and Terms of Reference. Ideas of a general nature were considered and direction was provided to staff to draft the Terms of Reference based on the discussion and present them to the GPSC at its next meeting. The GPSC convened its next meeting on February 1. Draft Terms of Reference as presented by staff were discussed, adopted by the Committee and are now being recommended to Council for adoption. Background and Discussion: Background The Province of Ontario is making unprecedented strategic investments in the Elgin — St. Thomas region to grow jobs and the economy, centred around the locating of the Power Co. gigafactory. The Province's significant and strategic investment led to a boundary adjustment between the City of St. Thomas and the Municipality of Central Elgin and by extension, Elgin County. This adjustment was legislated by the St. Thomas — Central Elgin Page 28 of 230 Boundary Adjustment Act, 2023. Notwithstanding the Province requesting the Office of the Provincial Land and Development Facilitator to work with the affected parties on negotiating a financial compensation agreement to account for the lands that moved from the jurisdiction of Central Elgin / Elgin County to the City of St. Thomas, progress to date has been slow. Discussion In addition to the lack of any real progress with financial compensation negotiations, infrastructure planning and coordination has unfortunately been narrow in focus and has not taken a broad holistic view of what is required across the region to truly account for and accommodate anticipated growth. This will not fully realize all the potential benefits of the Province's strategic investment in the region. These concerns were conveyed to MPP Flack during the meeting on February 61" Elgin County Council, taking a more strategic and holistic view to not only address inequities and wanting to ensure that the appropriate levels of compensation are realized, but also that infrastructure is planned appropriately, developed the Growth Planning Steering Committee. This approach is aimed at deriving solutions that are beneficial for all residents and businesses of Elgin County. In addition to the mandate as adopted by County Council, the following Terms of reference are being recommended by the GPSC to Council: Terms of Reference: • Examine issues, challenges and opportunities resulting from the Province's strategic investments in the region. • Develop a strategy for managing growth throughout the County, which includes managing the challenges and leveraging the benefits associated with that growth. • Identify key infrastructure needs in the region to facilitate growth. • Work to ensure that the County, the Local Municipal Partners, the City of St. Thomas as well as the Provincial and Federal governments work collectively for the benefit of the region and all its residents and businesses. • Promote a holistic view to the planning and coordination of growth throughout the County. • Demonstrate County Council's commitment to responsible and sustainable growth that considers financial and environmental factors. • Work to ensure that investment in growth is proportional to the benefit derived from growth and, conversely, that those who benefit from growth proportionally invest. Page 29 of 230 Financial Implications: There are no financial implications directly related to the direction being recommended in this report. Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ® Exploring different ways ® Fostering a healthy now and in the future. of addressing community environment. need. ❑ Delivering mandated ® Enhancing quality of programs and services ❑ Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: Elgin County will work collaboratively with the Local Municipal Partners to ensure that the strategy for managing growth throughout the region benefit all the residents and businesses. Communication Requirements: Elgin County's growth management strategy as well as the Terms of Reference for GPSC will be communicated as appropriate. Conclusion: The GPSC Terms of Reference are being brought forward for Council Adoption. These Terms of Reference will be used to guide the efforts of the GPSC as it strives to execute its mandate. All of which is Respectfully Submitted Blaine Parkin Chief Administrative Officer/Clerk Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 30 of 230 TERMS OF REFERENCE P��Q /! g � g Committee Name: Growth Planning Steering Committee Committee Type: Steering Committee Reporting to: Elgin County Council Enabling Legislation/ Municipal Act By -Law (if applicable) Staff Support: Chief Administrative Officer, Director of legal Services Department Linkage: Administrative Services Term of Appointment: Term coincides with that of Elgin County Council Financial Impact. Staff Resources Required Meeting Frequency: At the call of the Chair Chair/Vice Chair Warden Ed Ketchabaw Skills/Qualifications N/A Membership/Composition Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Todd Noble Mandate: To establish and implement a strategy to support growth throughout Elgin County Objectives: • Examine issues, challenges and opportunities resulting from the Province's strategic investments in the region. • Develop a strategy for managing growth throughout the County, which includes managing the challenges and leveraging the benefits associated with that growth. • Identify key infrastructure needs in the region to facilitate growth. • Work to ensure that the County, the Local Municipal Partners, the City of St. Thomas as well as the Provincial and Federal governments work collectively for the benefit of the region and all its residents and businesses. • Promote a holistic view to the planning and coordination of growth throughout the County. • Demonstrate County Council's commitment to responsible and sustainable growth that considers financial and environmental factors. • Work to ensure that investment in growth is proportional to the benefit derived from growth and, conversely, that those who benefit from growth proportionally invest. Page 31 of 230 Link to Council's Strategic This committee touches upon all elements of the Strategic Plan: Priorities: • Serving Elgin • Growing Elgin • Investing in Elgin Reporting Requirements: Reports shall be delivered to Elgin County Council on an as needed basis and at least once per year. Timeline for Completion of the Work completed on an as needed basis. Assigned Tasks: Council Review: Annually Page 32 of 230 ElginCOUnty' Report to Budget Committee From: Jennifer Ford, Director of Financial Services/Treasurer Date: February 22, 2024 Subject: 2024 Proposed County Budget Recommendation(s): THAT the membership for SCOR be approved at $30,000 for the 2024 budget year, and; THAT the additional costs for the STEPAC membership in the amount of $10,000 be approved for the 2024 budget year, and; THAT the Proposed Draft Budget outlined in Appendix A be approved with a tax rate increase of 3.79%, and; THAT the budget By -Law 2024-07 be approved as presented in Appendix D Introduction: At the last regular meeting of the County's Budget Committee, a recommendation was passed to bring forth the 2024 County budget for Council's consideration and approval. This year's budget meets the needs of the County for 2024 with focus on core activities relevant to our municipal areas of governance. Additionally, a provision has been accommodated for reassessment and future needs using Council's historical approach to Growth in lieu of Development Charges. After two public consultations, deliberation on discretionary funding, a review of line items and priorities, the 2024 budget is presented with a tax rate increase of 3.79%. Appendix A includes the completed Budget Document that will be posted on our website. Appendix B is provided for information and outlines two of the other alternate rate options that were reviewed by the Budget Committee. Appendix C includes public comments received between Feb 8 and Feb 15t" Appendix D is the proposed Budget By -Law populated with the Ratios and Rates for the 2024 fiscal year Page 33 of 230 Appendix E is the Power Point presentation that will accompany this report during Presentation to County Council on Feb 27. Background and Discussion: Budget Process Highlights: As outlined in the 2024 Budget Document on Page 5, the budget process began in September with the release of the budget survey and a period of public consultation. Results from the survey were presented before the budget committee in October during which time departments were already busy finalizing budgetary needs for 2024 and incorporating resident concerns. Elgin County teams then presented their budget needs to the Budget Committee that outlined direct ties to the Strategic Plan and the Service Delivery Review as well as managing a 3.3% inflationary increase to operations. Staff acknowledged that there were still some outstanding items yet to be received from outside partners that would inform the remainder of the budget for 2024. In January, Staff presented final details of the Corporate departments to the Budget Committee where they deliberated over several discretionary and non -discretionary items. A complete list of these items can be found in the Budget Document Appendix At the January meeting, the committee also deliberated on options related to use of expected new Growth in 2024. Unlike other years, there is a high probability for reassessment appeals to occur on the new growth expected. As a result, the Budget Committee took a very conservative approach by adopting Option #1 presented to them. This option sets up a new Reassessment Reserve by year end 2024 to reserve half of the new Commercial assessment. Additionally, the Committee set aside the remainder of the new growth into the growth reserve to adhere to Council's historical use of Growth in lieu of Development Charges. Options #2 and #3 are provided for Council's information in Appendix B of this report. Department Presentation Highlights: A revised Engineering Capital plan was discussed during the November 14t" meeting with a full overview of the lifecycle of Transportation assets. The changes made included the removal of planned road sections no longer needing upgrade or under the County's umbrella. With these items removed, the reworking of other items enabled the plan to smooth out the funding requirements to support the 10-year plan. The budget of $19.5M in Capital needs was now much lower than the previously anticipated $23M at the start of budget process due to these changes. The November 29t" meeting confirmed the CPI rate Oct over Oct to be 3.3%. All departments then presented their departmental plans to the budget committee except for Corporate Services. Highlights from this meeting included: Page 34 of 230 • Emergency Measures requested one additional FTE to support Fire School which is to be fully offset by expected additional revenue. This position was subsequently approved by Council. • Planning brought forth the option to increase staffing in this department to enable shared services which was subsequently chosen to be included in the budget for 2024. • Human Resources requested changes to an existing position that became vacant due to loss of contracted services with Middlesex County. • Homes and Senior Services budgets saw an increase to hours of care to take full advantage of direct care funding being offered by the Province. Additional costs support other operational needs related to enhanced care and rising costs. • The Terrace Lodge Rebuild continues without adding additional costs in 2024. However, the County is preparing for additional costs in 2025 as we begin to repay the debt incurred upon completion of this project. • Building facilities continue to follow the suggested recommendations outlined by the Building Condition Assessments that were done a few years ago with energy conservation and efficiencies being the primary consideration. The accessible elevator project at the Admin Building is due to be completed in 2024. • Additional provision for enhanced Ambulance Services includes: o Costs to ensure that there is another 24hr 7days per week fully staffed ambulance with main deployment in the east of Elgin County in the Municipality of Bayham. o Addition of 2 Supervisor positions to enable improved Quality assurance and Data Analytics to ensure Ministry standards are met. o Additional training costs o Refresh of equipment capital costs included o Update of budget related to inflationary costs Financial Implications: The 2024 budget responds to the budget survey concerns received during the first period of public consultation by delivering efficiencies where possible. Focus was placed on core activities to keep lines lower than the CPI increase of 3.3% (Oct over Oct) which is the parameter used within the majority of our contractual obligations. Some line items represent legislated shared services supported by the County budget, such as the Southwest Public Health Unit and Social Services, operated by the City of St. Thomas, where budget increases are approved externally in response to community needs and are beyond our control. A comparison of CPI Increases in relation to the County's Tax rate increases over the last few years was completed to identify that tax increases have not surpassed CPI rates and that significant restraints on spending were maintained during periods of high inflation. Page 35 of 230 2024, '.. 7 9% 0.. 0 % 2020 3..75% 6 5,0% 2022 1..68% 4..0,0% 202,11 2..0% 0..70% Transportation was prioritized by reintroducing two construction projects (Port Talbot Reconstruction and St. George Street Reconstruction), valued at $5.5M that were deferred by Council in 2023 to decrease taxes, and are now included in the 2024 budget and tax rate. Long Term care spending has made efficient use of additional Provincial funding incentives and opportunities in order to increase direct hours of care to residents while maintaining a fiscally responsible budget. New scheduling software has been implemented that will increase efficiencies related to staffing and streamline scheduling processes. Discretionary spending which is outlined in Appendix II of the Budget Document shows that many items were considered during the budget process. The Committee practiced restraint during review to ensure spending was focused on core areas of municipal responsibility. Discretionary and Non -Discretionary costs reviewed: During this year's budget deliberations, several letters containing requests for donations and funding were forwarded to the Budget Committee from County Council to determine the County's ability to address these additional community requests. As a result, the Budget Committee requested that Staff bring forward a list of items that fell into the categories of Discretionary costs and Non -Discretionary costs. During the Jan 30 meeting, this list was reviewed. Several memberships were cut which were no longer required, and, after discussion, the committee outlined that there are definitive areas related to healthcare where municipal governments are being called upon to support beyond Provincial funding. Long -Term Care and Public Health Units are the only areas where municipal government has jurisdiction and it was noted that the continued scope creep related to these legislated areas is already being significantly subsidized by Elgin County taxpayers by more than $6M per year. It is also important to mention that these services are not exclusively used by Elgin County taxpayers even though local area budgets support their activities. Between 2018 and 2024, the Public Health Unit has tripled their dependence on their municipal support while the Province falls behind in their support. These increase are not in line Page 36 of 230 with Elgin area Growth creating an unpredictable situation for local area taxpayers and the County budget. Additionally, the Terrace Lodge Rebuild will cost Elgin's taxpayers $25M over the next 25 years to upgrade these facilities and ensure continued quality of life for Ontarians who will use this facility. County staff continue to lobby the Ministry where possible for additional funding related to this capital project before completion. The County has received several unplanned funding requests with significant asks in 2024 for non -core capital services from the Hospital MRI campaign and the Hospice Elgin campaign totalling $3.7M. These asks are not within the scope of planned County Capital needs and would result in approximately $800K being added to the budget for a period of 4 to 5 years. The $800K of additional annual request represents an approximate increase of 2% on the County budget. It is important to note that if the County were to relinquish the opportunity to retain tax revenue and divert funds to non -core projects, there then exists lost capacity for the County to offset its own future core Capital needs. At some point, County tax rates would have to be increased to offset the loss of these funds in order to maintain investment in core County infrastructure. The Committee acknowledged the good work that all charitable groups do in our community and mentioned that taxpayers who do make a direct contribution to a project of their choice would be eligible to obtain a donation receipt for these funds. This direct benefit to individuals is not possible if costs are added to the County Budget via a levy increase. Therefore, the Committee remained focused on core municipal services and passed a recommendation that the 2024 budget continue to be compiled and presented with the absence of support for projects that are not within the our scope of mandated service. Two items remain for County Council consideration: The first item is the County's membership in South Central Ontario Region Economic Development Corporation (SCOR). In prior years, this membership has been supported under the Economic Development umbrella in the amount of $25K which has sufficiently supported their work to date. In 2024, the group requires a $51K increase to provide enough funding for their Economic Development activities. The second item is the County's membership for the St. Thomas Elgin Public Art Centre (STEPAC). For many years, the County has been a member of this group under our Cultural Services umbrella through the Museum department. Our membership of $30K has never experienced an incremental increase. A request to increase this membership by $10K has come forward to enable them to support increasing costs. A recommendation is before Council for consideration related to these items. Funds for these items are within the scope of the budget presented today.. Page 37 of 230 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ® Exploring different ways ® Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: Ontario Property Tax Assessment Portal (Rates and Ratios) and Landfill - Municipal Grant: Prior Year By -Laws have included provision for grants to the Municipalities of West Elgin and Dutton/Dunwich to exempt these municipalities from paying tax on a portion of municipally owned property containing landfills. The origin of these Grants is the result of the establishment of a new landfill class in 2016 into which MPAC moved these properties from their previously exempt status. Ratios for our Landfill are legislated for Elgin County by the Ministry of Finance. The amount of the Grant varies from year to year as the Tax Rate increases. Staff suggest that this exemption be continued and is planned for in the 2024 Budget. Our ratios are subject to change until our assessment is frozen in the Ontario Property Tax Assessment (OPTA) portal which occurs nearer to the end of June. In 2024, this date has been chosen by OPTA based on our historical preference which was previously considered and selected by the Local Municipal Partner Treasurer group. The County must populate and manage the OPTA portal on behalf of our Local Municipal Partners so it is imperative that we are in alignment with everyone's taxation cut off dates. As we near the end of the County's budgeting process, staff have finalized rates and reviewed ratios by pre -populating the Ontario Property Tax Analysis portal using the data compiled in Option #1. The By -Law provided in Appendix D has been prepared in anticipation of no further changes being made to the budget numbers today and can be passed if that is the outcome of today's meeting. Changes would require that the Rates Page 38 of 230 be revised and staff would then return to Council with an update for consideration. Based on the ratios and rates in OPTA, our calculated rate increase year over year is 3.79%. The ratios used still fall within the prescribed "range of fairness" for all property classes including our current prescribed Landfill ratio so it is not anticipated that a change in ratios will be necessary. Should the Ministry determine that a change in ratios is necessary, staff will provide an updated By -Law prior to the data "freeze" date in OPTA which would occur before the end of June. Communication Requirements: Engaging Elgin: Budget Survey: The budget survey was posted online from September 13 to October 13, 2023. Paper copies were available at our library locations. 220 Individual Responses were received and 91 % of the respondents identified as Residential rate payers. Top three priorities identified by respondents were: • Social Services and Housing • Long Term Care • Transportation ie. Roads Acceptable ways to increase spending to support priorities were to: • Keep taxation between 0% and 4% • Lean on efficiencies and funding • Long Term Debt • Fewer tax dollars should be spent on: • Grants and support for community programs and events • Cultural Services • Discretionary funding — More information was requested Budget Feedback: Afinal period of public consultation was held at the request of the budget committee between February 8t" and February 15t", 2024. Four online questions were received before the public open house meeting was held on February 13t". The questions received online were responded to by the Executive Leadership team to provide public clarity related to those questions. The public meeting was attended by several speakers from a delegation of the St. Thomas Elgin General Hospital Foundation who expressed their views related to the County's ability and need to fund the MRI campaign. Use of the Growth Reserve in Page 39 of 230 Option #2 was a suggested course of action in order to maintain the County's historical support of hospital capital needs. It was recognized by this group that use of these funds would not result in the expected total reduction of County taxpayer costs as per the options presented but that a bit higher tax base should still be acceptable to ratepayers. The day after the public meeting, the Hospice reached out to ask for the link to the budget feedback page after which lobbying from that group occurred for a few hours in support of the Hospice campaign. Comments received from the budget feedback survey are presented in Appendix C. The budget meetings can be viewed on our webpage Conclusion: Staff present on behalf of the Budget Committee the 2024 Budget for Council's approval with a final tax rate increase of 3.79%. There are two items for Council's consideration related to memberships for consideration. The Proposed Draft Budget Document in Appendix A provides more details related to specific areas of the budget for your information. Once approved the Draft Proposed document will be updated (removal of references to Draft and Proposed) and will posted on our website. Appendix D contains the Budget By -Law which can be passed today if changes to the budget as presented are not required. All of which is Respectfully Submitted Jennifer Ford Director of Financial Services/Treasurer Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 40 of 230 uuiu uuuuu uuuuuiu o u uui t y Illllii° ° ' Illllli Illllli° Illllli Illllrli a llrlll Illlrlll °° 111111 ""ItIIa lllrl g ,0000& Investing in i::::IIIL.g:I.:.. AboutElgin County....................................................................... 3 BudgetPreamble......................................................................... 4 2024 Budget Process................................................................... 5 About Your Property Tax Bill ........................................................ 6 2024 Budget Summary............................................................... 7 2024 Proposed Budget Brief......................................................... 8 2024 Proposed Revenue by Property Tax Class ............................ 9 2024 Proposed Revenue.............................................................. 10 2024 Proposed Operating Costs ................................................. 11 2024 Proposed Capital Investments ........................................... 12 2024 Budget Plans..................................................................... 13 iin iii °t y a iin d ( IIII °t t iur aIIII S iur v iii ce s ........................................... 13 ooiurIII)o iir a °t c S ciurviiic cs ............................................................... 16 I; c oui ofury ui c aui d r 0 tj iur iii s rn ..................................... 20 urn c iur g c iin c y h4 a iin a g c iurn e ui iin g i iin c c iur i iin g a iin d r iur a ui III) o iur "t a "t iii o iin.............................................. 26 iin a iin c iiiaIIII S ciurviiic cs ................................................................, 29 tturn a iin c s o t iurc cs ................................................................, 31 i o urn e s a iin d S iin iii o iur s S iur v iii c 33 ui o iur turn a °t iii o iin r 6h ui 6III og Services ........................................... 37 f°°' IIII aui ui ui ui g aui °1 IIII.... aui d IIII') Miii oui (oiurn turn iii t t ................................... 3 9 f"'I iur ov ui ui c 4III Offences Adiryflinistiratioin ....................................... 42 BudgetGlossary........................................................................... 42 Let's Have a Conversation............................................................. 46 Appendix 1 - 10 Year Plan............................................................. 47 Appendix II - Discretionary Items ................................................ 102 Appendix III - Rates & Ratios......................................................1 105 Elgin County is an Upper -Tier Municipality that is comprised of the following seven (7) Municipalities: • Municipality of West Elgin • Town of Aylmer • Municipality of Dutton Dunwich • Township of Malahide • Township of Southwold • Municipality of Bayham • Municipality of Central Elgin Elgin County consists of County Council and Administration, which is made up of 10 departments focused on delivering exceptional service to approximately 52,000 people. The County serves its area municipalities, businesses, visitors, community and government partners, and Elgin County employees. While the City of St. Thomas is geographically located within the boundaries of Elgin County, it is a Single -Tier Municipality, and its services and operations are separate from those delivered by Elgin County. Services Community & Cultural Services (Archives, Library, Museum) Economic Development & Tourism Services Emergency Management/Fire Training Services Land Ambulance Services - Provided by Medavie Planning & Land Division Committee Long -Term Care Homes & Seniors Services Animal :® Fire/Police/Rescue Control _ Services Building Garbage and Services Kill,, Recycling By -Law Maintenance of Enforcement Municipal IN Roads Drainage Parks and .T. aj Recreation Maintenance of Elgin County Roads Provincial Offences Administration Social Services - Administered by the City of St. Thomas and funded by the County Planning Services Water and Wastewater ELGIN COUNTY 2024 PROPOSED BUDGET 1 03 Paae 43 of 230 0011 jo(�� Elgin County's budget is guided by Council's strategic priorities as set out in the Strategic Plan. The County's fiscal year is from January 1 to December 31. Municipal budget decisions set the funding for important infrastructure, programs, services, and facilities that serve Elgin County residents and ensure a high quality of life. Elgin County residents do not pay taxes directly to the County. Instead, the County tax levy is added to the tax bill in each area Municipality and then transferred to the County from the Municipality of West Elgin, Municipality of Dutton Dunwich, Township of Southwold, Municipality of Central Elgin, Township of Malahide, Town of Aylmer, and the Municipality of Bayham. The County's annual budget is then financed by these tax levies as well as senior government funding, reserve funding, and other fees collected. By taking a long-term 10-year approach to developing the budget, Council strives to proactively plan for challenges facing our residents while identifying opportunities to ensure Elgin is a place where people want to live, work and play. Understanding municipal budgets can be a daunting task. We have created a video to help inform you on "How your County Budget Works". This video can be accessed at the following link: www.youtube.com/watch?v=ZkxFg-NCAgo. Additionally, the Municipal Property Assessment Corporation (MPAC) also created an excellent overview of the municipal budget process and how MPAC assesses your property. This video can be accessed at the following link: https://.youtu.be/nrWry5i3TBU. m� m� m� III ° iiir iiii ° iiii iiir°i 1, 1iiir . iiir iiirn ° iiii o ir°i : If you still have questions about the budget, please don't hesitate to reach out to budget@a elgin.ca or call 519-631-1460, and a member of our team will connect with you. COUNTYELGIN i PROPOSED BUDGET 1 i ■ ae 44 of 230 Below is a high-level timeline of the 2024 budget process. It should be noted that this process is subject to Council approval. SEPTEMBER 13, 2023 V;IIIII iu^iu g. a g. r rn turn to in ui °f y ..... 20 24 IIV;'ftr dg.e.f Strurvr The budget survey informs and engages residents in setting the upcoming year's budget goals and objectives. OCTOBER 24, 2023 to f g. et C o iurr°m iirn ui t t e e II I e e"ui iu i g. The committee reviewed the results of the 2024 Budget Survey and completed a preliminary look at the risks and opportunities of the 2024 budget. NOVEMBER 29, 2023 to f g. et C o iurr°m turn ui t t e e II I e e"ui iu i g...... ICDeII2aur°fiurneiin°faIII IIPureseiin°fa°fuioiins The draft budget document is presented to the Budget Committee through the release of the draft budget package and department budget presentations. FEBRUARY 8-15, 2024 IPtAIlfbIIIuic Colin .tAIII°fa°fuioiin . V;IIfrfg.r f 2024 A week long Public Consultation period SEPTEMBER 12, 2023 tA fg.et Coiurr°miurnuittee II Ieetuiirig. The Budget Committee met to review and discuss the proposed budget schedule, budget pressures, and the public budget survey launch. OCTOBER 2023 II.......ea feirsIIIhuiII2 ..'lliFeaiurn Curea°fes �ID ur o f °f 2 0 2 4 IIV;'f tr d g. e °f County departments assess their needs and priorities for the coming year and their current financial state to develop preliminary budgets. Departments submit operating budgets, including budget projections, a 10-year capital plan and draft business plans. NOVEMBER 14, 2023 to d g. e "t C o turn turn ui °f °f e e M e e "t ui in g...... V;IIIIIiing.uiiineeuruiiing. Seurvuices CaII2ui°faIII IIPIIIaiin The Director of Engineering Services presented an overview of Engineering Services as well as the department's 10-Year Capital Plan and the proposed 2024 budget for Engineering Services. JANUARY 30, 2024 to f g. e t C o iurr°m iirn ui t t e e II I e e t ui iri g. Budget updates and rates reviewed including discretionary items. Proposed budget document to be updated and posted on website. Committee decides on Public Consultation period. including a Public Meeting on FEBRUARY 27, 2024 February 13, 2024 from 5pm to 7pm in CotAiricuiIII IIV;'ftA fg.et II Ieetuiirig. Council Chambers. The Public Meeting will also be accessible via Zoom. The proposed budget document is presented to Council through the release of the proposed budget package. ELGIN COUNTY 2024 PROPOSED BUDGET 1 05 Paae 45 of 230 Council's budget, once approved, sets out guidelines and directions for resource allocation, service delivery levels, and infrastructure maintenance and renewal. An essential part of the annual budget process is the continued support of the County's financial planning for the future. When you pay your property tax bill, the funds are distributed to three public service agencies (Education Levy, Area Municipal Tax Levy, and the County Municipal Tax Levy). These agencies are responsible for distinct programs and services as listed below. PROPOSED BUDGET 1 i+ Paoe 46 of The 2024 budget levy is presented with a proposed tax rate increase of 3.79%. This is an increase of $5.O7M over the prior 2023 levy of $43.1M. *Includes: Levy ($48.2M) Debt Repayment $1.16M ELGIN COUNTY 2024 PROPOSED BUDGET 1 07 Paae 47 of 230 In 2024 Elgin County Council is proposing an annual levy of $48.2M. This is an increase of $5.07M over the prior 2023 levy of $43.1M. This significant investment does not include any planned new debt and allows for some growth to be put into reserves (1.73%), and equates to a 3.79% increase in proposed tax rate on an average property. Mflhat does °this iimean iir iiiresiiiiid eiin° iiiiiall 4d TAX $239,000 $239 000 = 2.39 x $25.00 = $59.75 $ 59.75 Median Assessed $100,000 2024 proposed Home Value in property tax Elgin County* increase over 2023 *Median Assessed Home Value as provided by MPAC's Municipal Connect (Assessment data based on 2016 values) ';LGIN COUNTY 2024 PROPOSED BUDGET I 0,V Paoe 48 of *Other represents tax classes that are assessed by MPAC but may be exempt from paying property taxes such as municipal properties. �vy ��° Nse�by ����Class /THER 096 NEW MULTI - RESIDENTIAL 096 The following chart represents Elgin County's 2024 Proposed Revenue. Revenue is funding that is expected to be received from such sources as: resident taxes (levy), senior government funding (i.e. funding from the Ministry of Health); user fees (i.e. money from Long -Term Care residents' accommodation fees); and other. Revenue is used to offset County expenses. EMERGENCY MANAGEMENT $11,544,809 CORPORATE SERVICES $4,192,976 ENGINEERING & TRANSPORTATION $4,413,031 PROVINCIAL OFFENCES ADMINISTRATION $2,259,932 FACILITIES $756,422 COMMUNITY & CULTURAL SERVICES $241,425 INFORMATION TECHNOLOGY $91,800 HUMAN RESOURCES $12,000 ELGIN COUNTY 2024 PROPOSED BUDGET 1 10 Paae 50 of 230 The following chart represents Elgin County's 2024 Proposed Operating Costs. Operating Costs are costs incurred by the County to support County services and operations. This includes personnel costs, facility and maintenance costs (i.e. utilities), and other day-to-day expenses. CORPORATE SERVICES :ES J& ECONOMIC DEVELOPMENT $1,473,407 ELGIN COUNTY 2024 PROPOSED BUDGET 1 11 Paae 51 of 230 The following chart represents Elgin County's 2024 Proposed Capital Investments. The County invests in new and existing physical assets to ensure sustainable delivery of services to the community. Examples of capital investments include the Terrace Lodge Long -Term Care Home Redevelopment Project and the County Administration Building Elevator Project. ELGIN COUNTY 2024 PROPOSED BUDGET 1 12 Paae 52 of 230 yryl- r� �ssir,�'/rya The Community and Cultural Services Department operates ten (10) library branches in accordance with the Public Libraries Act, the Elgin County Archives and the Elgin County Museum. This department employs up to 40 full-time and part-time staff to provide these public services. All ten (10) of Elgin County's Library branches provide free access to a diverse collection of materials and space for free Wi-Fi access, study areas and in -person programs. The Archives acquires, preserves and makes available archival records relating to the County of Elgin and its residents. The Elgin County Museum operates the Elgin County Heritage Centre and hosts exhibits and programs relating to the County's history. 1 The Public Libraries Act establishes the framework for operating a public library, including County library systems. All Municipalities of a similar size have a long tradition of operating public libraries with multiple branches. Elgin County Library was first established in 1936. There are legislative requirements for preserving municipal records. • The library manages over 225,000 physical items, plus digital materials and electronic resources, with over 240,000 item loans per year to approximately 8,500 active library card holders. Program attendance approaches 30,000 participants annually. • Archives assists with over 2,000 research enquiries annually based on a vast collection of historical records, including newspapers, photographs and maps. Over 150,000 photographs have been digitized and are available for online access. • The museum receives approximately 3,500 visitors annually for exhibits, special events and school programs and has a collection of over 10,000 artifacts. ELGIN COUNTY 2024 PROPOSED BUDGET 1 13 Paae 53 of 230 f The following section provides an overview of the budgets for this service area. Please note that numbers in brackets Q's indicate budget savings due to increased revenue or lower expenses. IIII r c III "i i v e s 2 0 2 4. P r o p o s e (I B tj (I g e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (21,342) (19,342) 2,000 Expense 278,328 267,388 (10,940) Net Operating 256,986 248,046 (8,940) Capital WIP 20,000 20,000 0 I m� III Illi b Ir a r y 2 0 2 4. P Ir o I s e IIB tj °.� m 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (175,735) (175,735) 0 Expense 3,331,894 3,436,282 104,388 Net Operating 3,156,159 3,260,547 104,388 Capital WIP 371,425 378,154 6,729 jsetjIIIrn 2 0 2 4. P Iropos e IIB tj e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (29,335) (46,348) (17,013) Expense 279,971 304,644 24,673 Net Operating 250,636 258,296 7,660 Capital WIP 20,000 20,000 0 ELGIN COUNTY 2024 PROPOSED BUDGET 1 14 Paae 54 of 230 CHANGE:EXPLANATION FOR BUDGET • Archives - Placeholder for wage, benefit, and step increases. • Library - Placeholder for wage, benefit, and step increases. Development increased by $3,000 for staff First Aid/CPR renewals. Electronic Resources adjusted to 3.3% CPI increase of $17,000. Annual budgeted 2% increase for book purchases of $6,700. • Museum - Placeholder for wage, benefit, and step increases. RISKS & CHALLENGES ANTICIPATED IN 2024: • The library will be fine -free in 2024, the conclusion of Council's three-year fine -free strategy. The proposed 2024 budget continues to mitigate the $8,000 annual revenue loss experienced to date through efficiencies and increased donations. • Keeping the need for a larger space for Aylmer Library front and centre with the Town of Aylmer and County ratepayers. The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • We continue to work in partnership with St. Thomas Public Library to complement collections (especially in the area of online resources and e-book offerings) and delivery of book club kits. • Leasing framework for library facilities established in 2022 now fully implemented at all branches for the first time and supports Council's goal of forging stronger relationships with local municipal partners and aligning current programs and services with community needs. ELGIN COUNTY 2024 PROPOSED BUDGET 1 15 Paae 55 of 230 WHO WE s Corporate Services is comprised of multiple divisions, including but not limited to: Council/Warden, Administrative and Legislative services, Legal Services, and Corporate Communications. Corporate expenses for various contracted services (i.e. Tree Commissioner/Weed Inspector), insurance, and other Corporate -wide services or expenses (i.e. Southwestern Public Health, St. Thomas -Elgin Social Services) are delivered and/or administered by Corporate Services. I im r all, Corporate Services is focused on building an organization that has a strong culture and strives to achieve high performance and excellent service delivery. Corporate Services is responsible for a variety of activities, including the support and research for Council activities and the preparation of all By -Laws, Minutes, Agendas and Reports for County Council and its Committees. Strategic communications informs and engages residents on civic and Council projects and initiatives and acts as a sounding board for community responses and feedback. In doing so, they help promote transparency, openness and community engagement. County Council and the Warden ensures political representation for residents of the County, which is focused on supporting and addressing constituency matters and issues. WHY WE DO IT: Corporate Services includes many mandatory and essential services (elected officials, Clerk - statutory position, and other required services and supports). KEY ACHIEVEMENTS AND INITIATIVES: • Introduced agenda management software and implemented legal software for practice management, time tracking, and invoicing. • Enhanced communication and public relations efforts across all departments and services. • Legal services provides an efficiency for the County in providing cost-effective shared services to LMPs. • Website redevelopment project expected to be completed in 2024. ELGIN COUNTY 2024 PROPOSED BUDGET 1 16 Paae 56 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. m� m� m� m� IIII ��� rn Illi r°i Illi � ° r ° Ills ��� ��� III Illi c e s 2 0 2 4. P r o p o s e (I B tj (I g e g r Ills c tj 1, °t tj III 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (403,681) (412,832) (9,151) Expense 1,524,683 1,435,039 (89,644) Net Operating 1,121,002 1,022,207 (98,795) Capital WIP 0 0 0 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (1,000) (1,000) 0 Expense 54,509 56,209 1,700 Net Operating 53,509 55,209 1,700 Capital WIP 0 0 0 m� m� m� IIIr III IIIr ° c ° Ills Illi ° Illi e s 2 0 2 4. P Ir o I s e IIIB tj g e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (48,100,586) (52,421,575) (4,320,989) Expense 7,278,488 9,847,892 2,569,404 Net Operating (40,822,098) (42,573,683) (1,751,585) Capital WIP 0- Z =M�M 268,050 11,500 (256,550) ELGIN COUNTY 2024 PROPOSED BUDGET 1 17 Paae 57 of 230 m� �` IIIrIII IIIr " �� ��III IIIIce s 2 0 2 4. P Iro p o s e IIBij (I g; 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (25,000) (25,000) - Expense 1,139,865 1,164,176 24,311 Net Operating 1,114,865 1,139,176 24,311 Capital WIP ® - ®tom ij - - C ij IIIr"icIIII1. 2 0 2 4. P Iro p o s e IIBij(Ig e" m„ 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (3,036) (3,036) 0 Expense 329,822 337,624 7,802 Net Operating 326,786 334,588 7,802 Capital WIP 0 0 0 IIIr e IIIr"i 2 0 2 4. P Ir o I s e IIIB i j g e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue 0 0 0 Expense 113,263 115,926 2,663 Net Operating 113,263 115,926 2,663 Capital WIP ® 0 i 0 ® i 0 COUNTYELGIN • PROPOSED BUDGET Paae 58 of • Support to Kettle Creek Conservation Authority increased annually. • Expense increasing to set aside funds in a reassessment and growth reserve for future needs. • Expense increase in SWPH Unit costs and Social Housing needs. • Increase due to insurance and audit costs increasing. RISKS & CHALLENGES ANTICIPATED IN 2024: • Keeping up with legislative changes. • Managing levy and growth to meet taxpayer expectations. • Managing debt during a time of high interest rates. • External partner needs also facing pressures and County shares increasing as a result. LINKS TO COUNCIL'S STRATEGIC PLAN: The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Administrative Services and Legal Services have improved manual processes through the introduction of agenda management software (2022 budget ask), and through the implementation of legal software for practice management, time tracking and invoicing. • The Administrative Services Department plays a vital role in advancing the County's progressive reputation through strategic communications, citizen engagement and community partnerships. ELGIN COUNTY 2024 PROPOSED BUDGET 1 19 Paae 59 of 230 KIP ilk -Yuo 46, ,INbNi flN°f , , N'a� The Economic Development and Tourism Department is dedicated to supporting the growth of existing businesses and attracting new businesses and visitors to the region. We support small to large business with a variety of cost-free services, including confidential site selection, assistance with permits and processes, and coordination with local, provincial, and federal governments. Our team prioritizes a responsive and personalized approach, and our services also extend to supporting expansion and modernization initiatives, enhancing exposure for businesses, offering referrals to professional service providers, facilitating connections with community partners, and providing networking opportunities. As the local destination marketing organization, we also promote the region's tourism assets. • To improve the economic health of the County through business expansion, job creation, resident attraction, and investment attraction. • To make Elgin County a great place to live, work, and play. • Received $35,000 grant from the Tourism Relief Program to redevelop the Savour Elgin Program. • Received $50,000 grant from the Rural Economic Development Program for website redevelopment. • $80,000 in grants provided to local businesses through the Elgincentives program (2023). • Launched Business Retention & Expansion Program. • Initiated Growth and Investment Attraction Strategy. ELGIN COUNTY 2024 PROPOSED BUDGET 1 20 Paae 60 of 230 f The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. IIIE c o iri o irn iiii c D e v e 1, o I iiirn e iiiri �� & I tj iiir iiii s iiirn 2 0 2 4.III iiir o I s e (I B tj (I g e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (108,318) (46,818) 61,500 Expense 11042,450 907,549 (134,901) Net Operating 934,132 860,731 (73,401) Capital WIP 0 0 0 • Reallocation of wages and benefits to engineering services. • Placeholder for wage, benefit, and step increases. RISKS & CHALLENGES ANTICIPATED IN 2024: • Lack of serviced "shovel ready' employment lands. • Power supply. • Aging water and wastewater infrastructure. • Absence of affordable transit and affordable housing stock. • The attraction of skilled labour. The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • By supporting and growing our existing businesses and by attracting new investment, we support Council's priority of planning for and facilitating commercial, industrial, residential, and agricultural growth. ELGIN COUNTY 2024 PROPOSED BUDGET 1 21 Paae 61 of 230 AlliblMdAmf7 7ul�i�[7 ELGIN COUNTY 2024 PROPOSED BUDGET 1 22 Paae 62 of 230 The Emergency Management Department is responsible for the County's Emergency Response Plans, administration of the Elgin Middlesex Regional Fire School, and the provision of Emergency Medical Service (EMS). This department employs three (3) full-time staff members to deliver these services. The Emergency Management Department develops, implements, and publicizes enhanced emergency response plans for the County and five (5) County of Elgin Municipalities. The department also supports the training needs of local and regional firefighters, including mandatory certification as a part of the Elgin Middlesex Regional Fire Training School. This department also provides oversight of contract service provider Medavie EMS Elgin Ontario for the provision of Emergency Medical Services (EMS). 1 Community emergency management is a legislated requirement for Municipalities in Ontario. Elgin County is the designated delivery agent for the provision of land ambulance services to Elgin County & the City of St. Thomas. Fire training services is a shared service Elgin has with its local municipal partners. • Establishment of the Elgin -Middlesex Regional Fire School (2022). • Support for the County's Cyber Security Incident. • Hosting a Joint Municipal Emergency Exercise (December 2022). • Establishment of shared services for Fire Training Officer and Community Emergency Management. • Support for the Township of Malahide's ice jamming/flood incident (2022). ELGIN COUNTY 2024 PROPOSED BUDGET 1 23 Paae 63 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. IIII r b tj 1.a ri c e 2 0 2 4. P r o p o s e (I B tj (I g" °. 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (10,738,051) (11,303,903) (565,852) Expense 14,373,266 15,422,655 1,049,389 Net Operating 3,635,215 4,118,752 483,537 Capital WIP 707,958 791,888 83,930 III '' IIIrn e IIIr g e ri c y M e a s tj r e s 2 0 2 4Ir O O s e IB tj m � 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (130,000) (240,906) (110,906) Expense 419,710 548,887 129,178 Net Operating 289,709 307,981 18,272 Capital WIP 10,000 10,000 0 EXPLANATION FOR BUDGET CHANGE: • July 2023 Bayham Upstaffing added an increase of $450K. • Refresh of pooled equipment added an increase of $83K. • Placeholder for wage, benefit, and step increases. • Emergency Medical Services - call volume is growing. • Elgin Middlesex Regional Fire School enrolment targets and cost containment measures. • Need to consider emergencies and crises as the "new normal". ELGIN COUNTY 2024 PROPOSED BUDGET 1 24 Paae 64 of 230 The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Through the application of provincial funding opportunities, we will have the ability to engage in collaborative procurement, enabling us to source training, public education material, and reception center resources to share across the County. 1*111MMOMM ELGIN COUNTY 2024 PROPOSED BUDGET 1 25 Paae 65 of 230 ,,. V Ir ii �ii iq i �I .. The Engineering Services Department is responsible for the administration and management of the County's transportation network and its corporate facilities. Staff provides asset management planning, capital project development, construction inspection and contract administration, County road corridor control (approvals/ permits), and County road maintenance agreement (RMA) contract oversight. Engineering staff provides asset management, capital planning, construction inspection and contract administration, County road corridor control, County road maintenance agreement contract oversight and administration, and GIS (Geographic Information System) mapping. Corporate facilities staff maintain twelve (12) corporate facilities. WHY WE DO IT, • Transportation is an essential service to ensure the County's compliance with the Municipal Act and Ontario Regulation requirements. • Good roads provide the backbone of our economy. They transport goods to market, bring workers to employers, bring students to school, support local tourism and allow emergency services to provide effective services. • Progressed with the first major rehabilitation of the Administration Building and commissioned the first of two new elevators. • Completed $20M of road improvements (including Phillmore Bridge Rehabilitation, Resurfacing of Sunset Road, Rehabilitation of Ron McNeil Line and construction of a roundabout at the intersection of Centennial Road and Elm Line). • Developed a revised 10-year Capital Plan (2024-2033). • With the support of its LMPs, Elgin County maintains roadways in accordance with the Provincial Minimum Maintenance Standards for Municipal Highways (MMS). ELGIN COUNTY 2024 PROPOSED BUDGET 1 26 Paae 66 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. g B m 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (726,721) (756,422) (29,701) Expense 1,718,365 1,483,478 (234,887) Net Operating 991,644 727,056 (264,588) Capital WIP 3,575,000 349,000 (3,226,000) iiiri g iiii iiir°i e e iiir iiii iiiri g 2 0 2 4. P ir o I s e (I B tj m 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (4,092,128) (4,413,031) (320,903) Expense 14,600,507 15,290,600 690,093 Net Operating 10,508,379 10,877,569 369,190 Capital WIP 16,026,480 19,586,211 3,559,731 • Budget maintains the Corporate Asset Management Plan investment recommendations endorsed by Council at its meeting on August 9, 2022. • Budget reflects the sustainable investment required to maintain compliance with applicable regulations and legislation. ELGIN COUNTY 2024 PROPOSED BUDGET 1 27 Paae 67 of 230 • Anticipating realized construction inflation. • Working with Ministry of Transportation staff to support their planned expansion of Highway #3. • Resume progress on the County's Transportation Master Plan. The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Infrastructure investments are designed and proposed to meet the goals of Elgin's Strategic Plan. We are exploring different construction techniques (imported RAP/FDR), engaging with the public (TMP), fostering a heathy environment (re -using road materials), and delivering mandated services at the lowest lifecycle cost. /� 1]ffA §A*11UM PROPOSED BUDGET Paoe 68 of The Financial Services Department is responsible for the preparation of Audited Financial Statements and the procurement of contracted services that ensures the County is compliant within governing legislation. This department employs seven (7) full-time staff members to provide these services. The Financial Services Department's key functions include financial planning, budgeting, cost control, cash flow management, preparing monthly variance analysis and annual statements, accounting, purchasing, payroll, and taxation and debt. All Ontario municipalities are required to appoint a Treasurer who is responsible for handling all financial affairs of the municipality on behalf of and in a manner directed by the council of the municipality. Effective payroll processing is essential for ensuring that the County can deliver municipal services as planned. • Continuation of payroll improvements includes use of Dayforce Scheduler for some departments and integration of additional software to meet Long Term Care scheduling needs. • Implementation of software to enable upload needs from Excel and Laserfiche. • Inventory of existing needs relate to end of life accounting software. • Approval obtained to modernize budgeting and reporting software needs that will enhance timelines related to delivery of service. ELGIN COUNTY 2024 PROPOSED BUDGET 1 29 Paae 69 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. III ° iiii iiiri a ir°i c iiii a 1, S e r v iiii c e s 2 0 2 4. P ir o I s e (I IB tj (I g" °. 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue 0 0 0 Expense 802,423 856,344 53,921 Net Operating 802,423 856,344 53,921 Capital WIP 0 IM® 0 s 0 0 • Placeholder for wage, benefit, and step increases. • Reallocation of existing position formerly split with the IT department. RISKS & CHALLENGES ANTICIPATED IN 2024: • Challenges with reporting require Accounting Software updates this coming fiscal year. • Managing budgetary pressures and growth in a balanced manner that sets the County up for future success. LINKS TO COUNCIL'S STRATEGIC PLAN: The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • The evolution of related software within our area and between departments supports the Service Delivery Review direction to modernize and look for efficiencies. • Implementation of Dayforce HCM to be completed in early 2024 will fulfill Service Delivery Review (SDR) Recommendation to assist with improved efficiencies and reduce workload. • Additional purchasing staff complement supports SDR recommendation to extend Purchasing Services to LMPs to further investigate collaboration and reduce duplication of effort where possible. CONTACT INFORMATION ELGIN COUNTY 2024 PROPOSED BUDGET 1 30 Paae 70 of 230 The Human Resources department provides best practice advice to organizational leadership and County Council to manage challenges proactively, work closely with others throughout the organization to build, sustain, and reward success, and plan for change. The Human Resources department's responsibilities include developing, recommending and administering numerous policies and guidelines in the areas of Recruitment and Onboarding, Compensation and Personnel Administration, Pension and Benefits, Health and Safety, Accessibility, Equity, Diversity and Inclusion, Training and Development, Occupational (WSIB) and Non -Occupational Claims/Attendance Management, and Pay Equity. In addition, Labour Relations and Collective Agreement Administration, Collective Bargaining with our three union partners, and Grievance Administration. 1 To ensure the needs of both employees and the Corporation are met, ensuring effective and efficient service delivery to County residents. • HR Shared Service relationship development with interested Local Municipal Partners. • Implementation of a new Human Capital Management Software. • Health Human Resources Recruitment & Retention strategy development and implementation. • Corporate Culture development initiatives. ELGIN COUNTY 2024 PROPOSED BUDGET 1 31 Paae 71 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. tj iiirn iiiri IIIR e s o tj iiir c e s 2 0 2 4. III iiir III s e (I B tj (I g" 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (45,000) (12,000) 33,000 Expense 775,757 847,063 71,306 Net Operating 730,757 835,063 104,306 Capital WIP 0 0 0 EXPLANATION FOR BUDGET CHANGE: • Request to amend the Accessibility Coordinator position to a Manager of Human Resources position, with a broader scope of responsibility. • The County requires a Learning Management System to support legislated and discretionary training requirements, as the no -cost solution is no longer functioning and supporting this need. RISKS & CHALLENGES ANTICIPATED IN 2024: • Legislative Landscape - Amendments to key legislation requiring constant change to policies, processes & staff training. • Recruitment & Retention - Vacancies outpace qualified candidates available to fill them, creating an extremely competitive labour market as well as changing candidate & employee expectations. LINKS TO COUNCIL'S STRATEGIC PLAN: The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Health Human Resources Recruitment & Retention initiatives (Serving Elgin, Investing in Elgin). • Corporate culture improvement initiatives, leadership training & development, HR policy development, digital performance appraisal tool creation, benefit plan consultant RFP leadership, implement new Learning Management System (Serving Elgin, Investing in Elgin). CONTACT INFORMATION: ELGIN COUNTY 02�2 f�B D BUDGET 1 52 Homes and Seniors Services includes the provision of 24/7 person -centred care and services across the County of Elgin's three Long -Term Care Homes — Bobier Villa in Dutton, Elgin Manor in Southwold, and Terrace Lodge in Aylmer. Homes and Seniors Services also includes support to community residents through the provision of Meals on Wheels, Diners Club, Adult Day Program/Stroke Program, and overnight respite stays. Homes and Seniors Services delivers mandatory programs and services to 247 residents, which align with legislation and the Resident's Bill of Rights through provincial and municipal funding. The Homes are in good standing with the Ministry of Long -Term Care as they work diligently to ensure compliance with applicable legislation, regulations and inspection guidelines. 1 The Fixing Long -Term Care Act, 2021 requires every Southern municipality that is an upper or single -tier municipality to establish and maintain a municipal home, either singly or jointly with other municipalities, with a qualified onsite administrator. • Provision of care and services through the implementation of Best Practice Guidelines (BPGs) to support high -quality care and services. Achieved Registered Nurses Association of Ontario (RNAO) Best Practice Spotlight Organization Designation (BPSO) in June 2022 and continue to implement BPGs annually. • Implementation of annual Quality Improvement Plan to align with sector specific performance indicators and provincial benchmarks. • Building and leveraging partnerships and working to find efficiencies. • Preparing for Phase Two (2) Occupancy of the Terrace Lodge Redevelopment Project. ELGIN COUNTY 2024 PROPOSED BUDGET 1 33 Paae 73 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. III m� � m� 3 III iiii °.� r V iiii 1.1. aIIIV°°°IIIIo irn e 2 0 2 4. P ir o I s e (I IB tj (1" °.t " 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (6,044,580) (6,802,594) (758,014) Expense 6,447,469 7,200,828 753,359 Net Operating 402,889 398,234 (4,655) Capital WIP 31,664 117,478 85,814 Illlh° "Iii� " � I s e d IIIIII i idget 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (3,184) (100,045) (96,861) Expense 484,015 497,038 13,023 Net Operating 480,831 396,993 (83,838) Capital WIP 422,653 397,798 (24,855) III '' 1, iiii iiir iiiri iii IIIV°°°IIII iiirn � � III iiir III , � IIIB tj m 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (9,095,884) (10,246,798) (1,150,914) Expense 9,729,166 10,963,345 1,234,179 Net Operating 633,282 716,547 (83,265) Capital WIP 111,193 183,077 71,884 ELGIN COUNTY 2024 PROPOSED BUDGET 1 54 Paae 74 of 230 IIIIII I�g in M a n o r, a e s r IIs e dI1g e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (43,297) (165,160) (121,863) Expense 709,830 749,262 39,432 Net Operating 666,533 584,102 (82,431) Capital WIP 522,658 771,997 249,339 iiii�r iiii� IIIII IIIII IIIII iiii�" �' IIII s e dIIIIII 1 g1 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (9,955,318) (11,274,324) (1,319,006) Expense 10,781,911 12,163,576 1,381,665 Net Operating 826,593 889,252 62,659 Capital WIP 55,770 55,770 0 I" e iiir iiir a c eIIII e Fa ciiii , iiii "t iiii e s P ir o I s e (I B ij i % 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (5,087) (172,019) (166,932) Expense 555,141 653,374 98,233 Net Operating 550,054 481,355 (68,699) Capital WIP 386,700 403,830 17,130 ELGIN COUNTY 2024 PROPOSED BUDGET 1 55 Paae 75 of 230 • Budget reflects staffing enhancements previously approved by Council in 2022. • Capital equipment replacement: nursing, dietary, housekeeping, and laundry. • Ongoing changes to legislative landscape. • Funding variability. • Ongoing health Human Resource challenges. LINKS TO COUNCIL'S STRATEGIC PLAN: The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Serving Elgin — implementation of legislative requirements, committee & working group involvement and advocacy. • Growing Elgin — enhancing quality of life through BPSO program and Quality Improvement initiatives. • Investing in Elgin — delivering mandated programs and services efficiently and effectively. • Service Delivery Review — ongoing monitoring of provincial policy changes and advocacy for increased funding to offset the municipal contribution towards Homes costs; implementation of scheduling software. ELGIN COUNTY 2024 PROPOSED BUDGET 1 36 Paae 76 of 230 The Information Technology Services Department (IT) is responsible for the stable, reliable and, most importantly, the secure operation of the County's server and network infrastructure. County IT currently has a shared services arrangement that supports two of our local municipal partners; the Municipality of Central Elgin and the Municipality of Bayham. The IT Department is managed within the Finance department and is supported by a managed IT service Provider (MSP); Stronghold IT Services. We seek out areas of improvement that contain options to ensure we remain in a continuous improvement cycle that ensures we accommodate current and future needs. The ITS team works closely with all departments to support the modernization of software and improve processes using technology that also leverages continuous and secure service delivery. Our MSP provides the "hands on" support for our everyday operations. 1 Information Technology is a critical infrastructure that requires co-ordination and monitoring during transformation to ensure our services are delivered in a safe, effective, and efficient way. Technology is an essential element that will enable the County to move forward to modernize in a digital environment. • Immediate needs reviewed to address constraints related to continuous service. • Departmental reviews including a view to future and emergency needs. • Inventory of new technology and software requirements with a focus on security. • Refresh of internal replacement plan. • Efficiencies and security reviewed related to renewing, reusing, and recycling of computer equipment. ELGIN COUNTY 2024 PROPOSED BUDGET 1 37 Paae 77 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. IIII iiiri F iiir iiirn a° iiiio iri I c III °i iiir°i ��� iii iiii c ��� � .III iiir III � ��� ��� IIIB tj ��� °. m � m 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (78,207) (91,800) (13,593) Expense 1,919,271 1,952,593 33,322 Net Operating 1,841,064 1,860,793 19,729 Capital WIP 496,633 394,366 (102,267) • Decrease due to Server Replacement funds raised in 2023 not ongoing into 2024. RISKS & CHALLENGES ANTICIPATED IN 2024: • Leading digital transformation across Elgin County and prioritizing IT enhancements. • Cyber security. • Modernization using cloud based solutions. LINKS TO COUNCIL'S STRATEGIC PLAN: The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Leading and supporting the digital transformation of services with all departments - Service Delivery Review / Serving Elgin Council's Strategic Plan 2020-2022. • Supporting modernized service delivery (Service Delivery Review). 1411MMUM ELGIN COUNTY 2024 PROPOSED BUDGET 1 38 Paae 78 of 230 The Planning Department processes severance consents, operates the Land Division Committee, processes plans of subdivisions and plans of condominiums, makes recommendations on local official plan amendments and undertakes strategic projects like the County Official Plan. Planning Services ensures that the County grows in a way that most effectively takes advantage of available infrastructure. It maximizes the opportunity for growth and economic development that helps to financially sustain available Municipal and County infrastructure over the long term. 1 The Planning Act established the responsibility for Municipalities to make local planning decisions that will determine the future of their community, prepare planning documents such as an official plan and zoning by-laws, and ensure planning decisions and planning documents are consistent with the Provincial Policy Statement (PPS) and do conform or do not conflict with Provincial plans. • Development of new Official Plan. • Modernized consent application and approval process. ELGIN COUNTY 2024 PROPOSED BUDGET 1 39 Paae 79 of 230 • The following section provides an overview of the budgets for this service area. Please note that numbers in brackets Q's indicate budget savings due to increased revenue or lower expenses. m� � iiiim� IIII��������� iiiri ��� III iiii iiii iiiri 2 0 2 4. P ir o I s e (I IB tj (I g e " 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (125,000) (125,000) 0 Expense 152,584 160,364 7,780 Net Operating 27,584 35,364 7,780 Capital WIP 5,600 0 (5,600) IP 1, a iri iiir°i iiii iiir°i . g 2 0 2 4IIIrtIIIts ef) IIB1jf)e 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (25,000) (25,000) 0 Expense 309,729 405,494 95,765 Net Operating 284,729 380,494 95,765 Capital WIP 0 0 0 • Budget reflects a maintained level of investment year over year. • Placeholder for wage, benefit, and step increases. RISKS & CHALLENGES ANTICIPATED IN 2024s • Planning and Development costs are largely driven by human service delivery rather than materials. Where consultants are utilized, there is an expected inflationary increase of 6%. • At this time, there is no proposal to increase planning fees to increase revenues and off- set inflationary pressures, to support investment and development in our community. COUNTYELGIN i PROPOSED ! i Paoe 80 of 0 �F � � r J • � i The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Planning Act • Provincial Policy Statement 2020 • Official Plan ELGIN COUNTY 2024 PROPOSED BUDGET 1 41 Paae 81 of 230 // //// J% /�� The Provincial Offences Administration (POA) office is responsible for administering the County's court services, including setting trial dates and collecting fines laid under the Provincial Offences Act (POA). This department employs five (5) full-time staff members to provide these services. POA staff administer all provincial offences and prosecution services regarding Part I and Part 11 Provincial Offences Act charges. These charges include tickets issued pursuant to the Highway Traffic Act, Liquor Licence Act, parking tickets and similar provincial statutes. Staff manage all court documents and proceedings, including data entry, scheduling, payments, enforcements, in -court proceedings, and customer service to all stakeholders and must remain impartial to all parties. 1 The County is defined as the Municipal Partner by the Ministry of the Attorney General for the purposes of the administration of the Provincial Offences Act. • New Provincial Offences Administration Building opened in 2018. • COVID-19 - transition to virtual trials and new ways of administering court/ticket payments. • Transition to Part III Trials. ELGIN COUNTY 2024 PROPOSED BUDGET 1 42 Paae 82 of 230 The following section provides an overview of the budgets for this service area. Please note that numbers in brackets ()'s indicate budget savings due to increased revenue or lower expenses. m� m� �� �� m� m� m� III iiir iiii iiir°i c iiii 1. O ��� `�� ��� iiir°i c ��� � ��� iiirn iiii iiir°i iiii � ° iiir ° iiii o iri 2 0 2 4. P ir o I s e (I IB tj (I g e " 2023 Budget 2024 Proposed Budget Budget Change 2023 to 2024 Revenue (2,164,932) (2,259,932) (95,000) Expense 2,033,940 2,118,161 84,221 Net Operating (130,992) (141,771) (10,779) Capital WIP 0 0 0 EXPLANATION FOR BUDGET CHANGE: • Placeholder for wage, benefit, and step increases. • Navigating virtual trials. • Keeping up with demand for services. The service directly supports the following components of the Strategic Plan and/or other corporate plans including: • Service Delivery Review speaks to Shared Services (POA is a shared service). • Council's Strategic Plan Serving Elgin. ELGIN COUNTY 2024 PROPOSED BUDGET 1 43 Paae 83 of 230 A,m M1 MIT "I The process of gradually writing off the initial cost of an asset. Me] Property owned by the County, regarded as having value. A property's value as determined by the Municipal Property Assessment Corporation (MPAC). Capital Assets Property, facilities/structures, and equipment (i.e. land, buildings, and machinery). The annual plan for the purchase and financing of Capital Assets. Capital Fund The portion of a capital project that has been paid for by borrowing money, either through a loan or drawing from the County's own reserve funds. Financial Forecasting An estimate of future financial outcomes for the County generally based on historical performance and data. Includes a wide range of assets such as: roads, bridges, corporate facilities, among others. ELGIN COUNTY 2024 PROPOSED BUDGET 1 44 Paoe 84 of 230 Represents the total amount of funds an upper -tier government may collect on a tax rate. A value used by lenders, buyers and sellers to estimate the appropriate selling price of a property given current market conditions. The value where half of the homes are assessed higher, and half are assessed lower. Operating Budget Revenue and expenses that support the day-to-day operations of Elgin County's services. Funds set aside for future expenditures. Taxation is the amount of revenue raised as tax. View the Municipal Property Assessment Corporation's (MPAC) Understanding your Assessment video to understand the relationship between property values and the effect of increased rates: https://youtu.be/nrWry5i3TBU. Tax ratios distribute tax burden between classes relative to the residential class tax ratio which is equal to "one (1)". A project that has yet to be completed. ELGIN COUNTY 2024 PROPOSED BUDGET 1 45 Paae 85 of 230 IIIIIW°°°° Illl1i INI III , 2 02 iiii v e, u u ir IF e, e, d Ik IIk 4) () U ir 2 0 2 4 II iiir cIIIp cs e, d II u d g e, 91 .eM PROPOSED BUDGET Paae 86 of 0 1O CO W W N O� - W . W O� � OW O O N a� Nm W V W N W (00 N QOi- �- m 0- V (O dN. 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'-' U U d 0) " O UI y6 o `o N >. .o d' �o a w N O o Q U O u) a N E m r .m O .y U` w W O N r .- r .- N N 9 Q sµ m a Oc O 2 a 2 O C E m `o Q -Uo N w Q c a �> m o U m O a `n o 2 N O Q E Lu m E a UI UI C co `� Ul a UI a UI N O H w O `m O O� m o o o w��U o `. m� Mw o a '. i0 m U oU ff w °� m c O N i0 m .c O O w U o .m to w a� - o� c O m - A w_ U m o f O m O F 0 Q U-La- o � -oE 0 0 0 D s c o 0 o0 m 0 0 m 0 U �° �u I m m m m m m m m m m m m m m m w o m U E E E E E E E E E E E E E E E E a m m m m m m m m m m m m m m m s o U o =o E m U m m U m m U m m U m m U m m U m m U m m U m m U m m U m m U m m U m m U m U ., I E E o a u) u) u) u) u) u) u) u) u) u) u) u) � 3 N 0 3 N 3 N m O O N N (6 N (6 N (6 N (6 N (6 N (6 N (6 N (6 N (6 N (6 N (6 N (6 N (6 m lo W N 0 O a O a O a O a O a O a O a O a O a O a O a O a O a o O U O U O U O U O U O U O U O U O U O U O U O U O U � :w ami Z Z "w 4uui } m w w w w w w w w w w w w w w m Z m m } m } m } m } m } m } m } m } m } m } m } m } Z m } Z Z IZ � U d } - N N N N N N N N N N M M M M M M MLl Residential lima, 0.659343% im 0.684347% 3.79% Farmland Awaiting Dev. 0.329672% 0.342174% 3.79% New Multi -Residential 0.659343% 0.684347% 3.79% Multi -Residential 1.318620% 1.368626% 3.79% Commercial - Occupied 1.079740% 1.120686% 3.79% Commercial - Small Value Added Farm (1st 50K) 0.269935% 0.280172% 3.79% Commercial - Small Value Added Farm (2nd 50K) 0.269935% 0.280172% 3.79% Commercial - Vacant Land 1.079740% 1.120686% 3.79% Industrial - Occupied 1.467104% 1.522742% 3.79% Industrial - Small Value Added Farm (2nd 50K) 0.366793% 0.380686% 3.79% Industrial - Small Value Added Farm (1st 50K) 0.366793% 0.380686% 3.79% Industrial - Vacant Land 1.467104% 1.522742% 3.79% Large Industrial - Occupied 1.867128% 1.937934% 3.79% Large Industrial - Vacant 1.867128% 1.937934% 3.79% Pipelines 0.754684% 0.783304% 3.79% Farm 0.151649% 0.157400% 3.79% Managed Forests 0.164836% 0.171087% 3.79% Landfill 22.023806% 22.858996% 3.79% ELGIN COUNTY 2024 PROPOSED BUDGET 1 106 Page 146 of 230 Residential 1.000000 I 1.000000 Farmland Awaiting Dev. 0.500000 0.500000 New Multi -Residential 1.000000 1.000000 Multi -Residential 1.999900 1.999900 Commercial - Occupied 1.637600 1.637600 Commercial - Small Value Added Farm (1st 50K) 0.409400 0.409400 Commercial - Small Value Added Farm (2nd 50K) 0.409400 0.409400 Commercial - Vacant Land 1.637600 1.637600 Industrial - Occupied 2.225100 2.225100 Industrial - Small Value Added Farm (2nd 50K) 0.556300 0.556300 Industrial - Small Value Added Farm (1st 50K) 0.556300 0.556300 Industrial - Vacant Land 2.225100 2.225100 Large Industrial - Occupied 2.831800 2.831800 Large Industrial - Vacant 2.831800 2.831800 Pipelines 1.144600 1.144600 Farm 0.230000 0.230000 Managed Forests 0.250000 0.250000 Landfill 33.402646 33.402646 ELGIN COUNTY 2024 PROPOSED BUDGET 1 107 Page 147 of 230 $1.3M of growth from Commercial Class be set aside for possible reassessment and $647K of the Commercial Class growth plus all growth from other classes based on 2023 assessment increases be set aside in the Growth Reserve as per the prior year. $647K of new assessment on Commercial Class flows into use in 2024. Il[iact dc)es this iinriimaiin fdr, residerrtial, F3 2 39, 0 0 0 $239,000 - 2.39 x $15.81 = $37.79 3 „''7 Median Assessed $100,000 2024 proposed Home Value in property tax Elgin County* increase over 2023 *Median Assessed Home Value as provided by MPAC's Municipal Connect (Assessment data based on 2016 values) ELGIN COUNTY 2024 PROPOSED BUDGET 1 104 P-aae 148 of $1.3M of growth from Commercial Class be set aside for possible reassessment plus all growth from other classes based on 2023 assessment increases be set aside in the Growth Reserve as per the prior year. $1.3M of new assessment on Commercial Class flows into use in 2024. IIIhat does wlllhiis iiirrim iiin far iiiires iiii deiiryiiiiia1. Illl iii� lull � iiir iiiii rol $239,000 $239,000 - ��'15.82 = 2.39 x $6.62 - $15.82 Median Assessed $100,000 2024 proposed Home Value in property tax Elgin County* increase over 2023 *Median Assessed Home Value as provided by MPAC's Municipal Connect (Assessment data based on 2016 values) ELGIN COUNTY 2024 PROPOSED BUDGET 1 107 Paae 149 of 230 Appendix C Survey Responses 01 January 2024 - 19 February 2024 K 17M4 a us =�*, I �Mwffe, =I =- OR, 170 MW- iqk 0 0 Registered Unverified F, 011, POW g r izw, ///l 0 U III 1::Irojecl,-:Ir fves,lir fg iir f Elgir f am=" I, e 34 0 Anonymous Registered 0 34 Unverified Anonymous Page 150 of 230 . .. ... .. .. .. Respondent No: 1 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide feedback for? Responded At: Feb 08, 2024 13:13:48 pm Last Seen: Feb 08, 2024 13:13:48 pm IP Address: n/a Community and Cultural Services (Libraries, Archives, and Museum) Q2. Please provide your feedback for the 2024 proposed budget. Budget is overblown Q3. Would you like to provide feedback for another Yes department? Q4. Please provide your feedback for the 2024 proposed budget. Keep increases below 3%. Historically ELGIN County budget has increased excessively over inflation. The members of Elgin County Council should be elected NOT appointed. Page 151 of 230 Respondent No: 2 Responded At: Feb 08, 2024 14:04:33 pm „�'4�p���21 Login: Anonymous Last Seen: Feb 08, 2024 14:04:33 pm '�����igf\1\\\111111�1" Email: n/a IP Address: n/a Q1. Which department would you like to provide feedback for? Emergency Management Q2. Please provide your feedback for the 2024 proposed budget. There needs to be bigger increases into land ambulance service. An aging population, lack of community resources (MH professionals, family doctors) and just the thought of "getting in faster" is straining the local system and potentially delaying life saving treatment due to lack of availability. Bayham needs another 12hr night shift and then the city needs 2 more 12hr night trucks. With all the new infrastructures coming to Elgin county, the population will boom and it's better to be proactive, then reactive. St Thomas Police and Fire are proactive with the new VW plant, what's Elgin -St Thomas EMS doing??? Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 152 of 230 . .. ... .. .. .. Respondent No: 3 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide feedback for? Responded At: Feb 08, 2024 15:21:23 pm Last Seen: Feb 08, 2024 15:21:23 pm IP Address: n/a Homes and Seniors Services Q2. Please provide your feedback for the 2024 proposed budget. Keep increases at or below inflation Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 153 of 230 Respondent No: 4 „��p�k,�,�1�111 Login: Anonymous '���nnligl\1\\\11111b" Email: n/a Q1. Which department would you like to provide feedback for? Responded At: Feb 09, 2024 05:40:43 am Last Seen: Feb 09, 2024 05:40:43 am IP Address: n/a Planning and Land Division Committee Q2. Please provide your feedback for the 2024 proposed budget. Prioritize bicycle infrastructure into road planning. For the love of god; a round about at 52 &amp; 73 and 45 &amp; 73. Two if the most dangerous interactions in elgin county yet continually over looked while less warranted areas (st.thomas/central elgin) are prioritized. Encourage tree planting and road beautification along county roads (incentivizing). Q3. Would you like to provide feedback for another Yes department? Q4. Please provide your feedback for the 2024 proposed budget. Human Resources: think about implementing a staff /municipal councillors event. Elgin has 7 municipalities under the county yet no formalities with county staff or municipalities. Instead of being a foreign entity, the county should be more engaged with municipalities and their elected officials. Tourism: offer grants/incentives for beautification (ie murals, landscaping, pedestrian infrastructure such as benches and pavilions ect). These add value to our communities while improving tourism initiatives. Page 154 of 230 . .. ... .. .. .. Respondent No: 5 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:25:52 am Last Seen: Feb 14, 2024 11:25:52 am IP Address: n/a Compassionate hospice care is desperately needed in Elgin County; I believe the budget should include it! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 155 of 230 . .. ... .. .. .. Respondent No: 6 4, 211 Login- Anonymous Aklklb"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:27:24 am Last Seen: Feb 14, 2024 11:27:24 am IP Address: n/a I wholeheartedly believe that the Hospice of Elgin is a once in a lifetime project that needs Elgin County's financial support! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 156 of 230 . .. ... .. .. .. Respondent No: 7 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:30:21 am Last Seen: Feb 14, 2024 11:30:21 am IP Address: n/a I have recently lost a family member and would have benefited from Hospice. I am not sure where Hospice fits in the budget but as a community we must support this project. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 157 of 230 . .. ... .. .. .. Respondent No: 8 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. I would personally very much like to see the Hospice Project supported. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Responded At: Feb 14, 2024 11:31:55 am Last Seen: Feb 14, 2024 11:31:55 am IP Address: n/a Page 158 of 230 . .. ... .. .. .. Respondent No: 9 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:32:13 am Last Seen: Feb 14, 2024 11:32:13 am IP Address: n/a I am a volunteer on the Hospice of Elgin project AND a resident of Central Elgin. Please support this critical project. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 159 of 230 . .. ... .. .. .. Respondent No: 10 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:32:36 am Last Seen: Feb 14, 2024 11:32:36 am IP Address: n/a Hospice is an investment into the health and wellbeing of our community - your taxpayers. We deserve the best healthcare at all stages of life including at the end -of -life. Please support Hospice as it will support generations of Elgin County families. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 160 of 230 . .. ... .. .. .. Respondent No: 11 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:33:40 am Last Seen: Feb 14, 2024 11:33:40 am IP Address: n/a I grew up in Oxford County and have witnessed first-hand the benefits of a hospice in this County. The type of care is critical to a community. I believe that Elgin County should support this project financially - it is the right thing to do. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 161 of 230 Respondent No: 12 „���p�k��,�1�111 Login: Anonymous ����nnligl\1\\\1111klb" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11 :49:24 am Last Seen: Feb 14, 2024 11 :49:24 am IP Address: n/a Both the Hospice of Elgin and STEGH's MRI campaign should be funded by Elgin County. This is convention. We might not like how the game is played, but this is the reality. St. Thomas has already agreed, and for the Great Expansion, so did Elgin County. If no funding is made by the County of Elgin, a comprehensive advocacy campaign to better fund healthcare should be led by the County to have the provincial government change the rules. Elgin County, in short, must do one or the other. And quite honestly, it should get its fundraising skin in the game as that's in the best interests of our citizens. Any suggestion that municipal governments don't have a role in funding healthcare is incorrect. It does and has and must again. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 162 of 230 . .. ... .. .. .. Respondent No: 13 4; 211 Login- Anonymous Aklklb"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11:55:44 am Last Seen: Feb 14, 2024 11:55:44 am IP Address: n/a I wholeheartedly believe that the Hospice of Elgin is a vital necessity and a once -in -a -lifetime project that needs Elgin County's financial support! In the long run, this would relieve some stress from the County's Long Term Care burden. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 163 of 230 Respondent No: 14 „��p�k,�,�1�111 Login: Anonymous '���nnligl\1\\\11111b" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 11 :56:29 am Last Seen: Feb 14, 2024 11 :56:29 am IP Address: n/a The new hospice fills an important need in the County . Our fellow citizens should have an alternative home in which to die . The hospital does not accommodate the dying with this need and it is left for the family members and caregivers to provide proper and appropriate end of life care . This is a service is provided in our neighboring counties . Support from our Council will supplement other donations and show real tangible support to the project and as an advocate for great health care in Elgin County . Thank you for allowing this opportunity to receive public opinion . Q3. Would you like to provide feedback for another a ucvt nsvvcwcx,! department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 164 of 230 . .. ... .. .. .. Respondent No: 15 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 12:11:48 pm Last Seen: Feb 14, 2024 12:11:48 pm IP Address: n/a Compassionate hospice care is desperately needed in Elgin County; I believe the budget should include it! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 165 of 230 . .. ... .. .. .. Respondent No: 16 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 12:15:45 pm Last Seen: Feb 14, 2024 12:15:45 pm IP Address: n/a Our community has spoken with their personal gifts; I believe our local Municipality should also be a financial partner in this project Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 166 of 230 Respondent No: 17 „��p�k,�,�1�111 Login: Anonymous '���nnligl\1\\\11111b" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 12:20:09 pm Last Seen: Feb 14, 2024 12:20:09 pm IP Address: n/a The Hospice will fill an essential need in Elgin county- a community service that is desperately needed and should have the full financial backing of the council members. Some of you will need this service in the next few years. It is not a luxury request but an essential one for our entire county. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 167 of 230 Respondent No: 18 „��p�k,�,�1�111 Login: Anonymous '���nnligl\1\\\11111b" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 12:21:49 pm Last Seen: Feb 14, 2024 12:21:49 pm IP Address: n/a The Elgin Hospice is absolutely critical to the residents of Elgin County. It will work with our long term care homes, our hospital and other health care facilities to lower costs while providing a service that is available in every County in our region except Elgin. The Residents of the County have been very clear that they want a Hospice in our community. The City of St Thomas has provided land worth approximately $600,000 and have committed to a further contribution of $600,000 over the next 5 years. The tax increases we face locally, provincially and nationally need to cover inflationary costs plus they need to invest in our future. Elgin has a population with more seniors than most areas. The quality of care for a respectful end of life treatment is a must have for Elgin County. If the County were to pledge approximately 1 million dollars over 5 years they would be investing in our people and our future. Every other County has a Hospice. By spreading the payments over 5 years, they would show their support and still have a minimal impact on our tax rates. The people of Elgin are saying why are we the only County without this much needed and life changing facility.?Please look ahead and support this critical piece of our health care and our commitment to Elgin being a wonderful community to live in! Thank -you Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx'! Page 168 of 230 . .. ... .. .. .. Respondent No: 19 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 12:47:53 pm Last Seen: Feb 14, 2024 12:47:53 pm IP Address: n/a I believe a hospice is very much needed in our community and as we are one of the only communities that does not have one, I wish it was a priority in this budget. This would alleviate/save health care dollars and assist with our hospital budget concerns as well. Win win Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx') Page 169 of 230 . .. ... .. .. .. Respondent No: 20 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 13:01:33 pm Last Seen: Feb 14, 2024 13:01:33 pm IP Address: n/a Funding should be reconsidered for the Hospice and MRI. Perhaps an exit and sale of the 3 county homes assets could provide ample monies for the above projects and tax relief Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 170 of 230 Respondent No: 21 „��p�k,�,�1�111 Login: Anonymous ����nnligl\1\\\1111klb" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 13:09:32 pm Last Seen: Feb 14, 2024 13:09:32 pm IP Address: n/a Hospice of Elgin is important to me and my community and I believe Elgin County Council should support it financially! I wholeheartedly believe that the Hospice of Elgin is a once in a lifetime project that needs Elgin County's financial support! Our community has spoken with their personal gifts; I believe our local Municipality should also be a financial partner in this project! Compassionate hospice care is desperately needed in Elgin County; I believe the budget should include it! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 171 of 230 Respondent No: 22 „���p�k��,�1�111 Login: Anonymous ����nnligl\1\\\1111klb" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 13:13:17 pm Last Seen: Feb 14, 2024 13:13:17 pm IP Address: n/a I wholeheartedly believe that Hospice of Elgin is a project that needs Elgin County's financial support. Many Elgin County residents and businesses have already given to this worthwhile project and our County leaders should follow suit. Each of us will die someday, and right now many have to leave our community to die in London, Woodstock, Sarnia, or elsewhere. We can do better than that. The County should support its residents right until the end -of -life, and this means helping to provide a place for individuals to go when they die. Not only will Hospice provide outstanding care to those who are dying, it will care for their families by way of grief and bereavement counseling as well. And this is all free of charge. Hospice will be supporting families in Elgin County, and I strongly believe that Elgin County should be supporting Hospice. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 172 of 230 . .. ... .. .. .. Respondent No: 23 4, 211 Login- Anonymous Aklklb"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 13:18:14 pm Last Seen: Feb 14, 2024 13:18:14 pm IP Address: n/a I wholeheartedly believe that the Hospice of Elgin is a once in a lifetime project that needs Elgin County's financial support! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 173 of 230 . .. ... .. .. .. Respondent No: 24 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb l4,202413:29:10pm Last Seen: Feb 14, 2024 13:29:10 pm IP Address: n/a Hospice of Elgin is the most urgent project for the long-term welfare of the residents of Elgin County. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 174 of 230 . .. ... .. .. .. Respondent No: 25 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 13:31:04 pm Last Seen: Feb 14, 2024 13:31:04 pm IP Address: n/a Our community has spoken with their personal gifts; I believe our local Municipality should also be a financial partner in this project! Compassionate hospice care is desperately needed in Elgin County; I believe the budget should include it! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 175 of 230 Respondent No: 26 „���p�k��,�1�111 Login: Anonymous ����nnligl\1\\\1111klb" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 14:26:59 pm Last Seen: Feb 14, 2024 14:26:59 pm IP Address: n/a Hospice of Elgin is an important service and facility for the County. The hospice will enable cost savings at local hospitals and residential nursing homes, plus provide loved ones an improved end of life care. The hospice of Elgin has been active in the community securing valuable contributions and donations. The Committee has brought forward a facility the entire community will be proud to showcase, enhancing our end of care life. This will be one of the most significant projects our community will all be touched by. It requires Elgin County's financial support. Q3. Would you like to provide feedback for another Yes department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 176 of 230 . .. ... .. .. .. Respondent No: 27 4, 211 Login- Anonymous Aklklb"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 14:38:25 pm Last Seen: Feb 14, 2024 14:38:25 pm IP Address: n/a Dutton is facing Waste Water Treatment challenges so I am glad the that the County is only looking at their needs and core services to help keep taxes low. Don't invest in MRI and Hospice because taxes aren't raised for fundraising campaigns. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 177 of 230 . .. ... .. .. .. Respondent No: 28 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 15:02:48 pm Last Seen: Feb 14, 2024 15:02:48 pm IP Address: n/a Hospice of Elgin planning is underway and is a needed program that our community desperately need. It needs to be supported financially in the upcoming budget. This is a priority to me as well as our community and needs to be included in the budget! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 178 of 230 Respondent No: 29 Responded At: Feb 14, 2024 15:12:44 pm „�'��p�,21 Login: Anonymous Last Seen: Feb 14, 2024 15:12:44 pm '�����igf\1\\\111111�1" Email: n/a IP Address: n/a Q1. Which department would you like to provide feedback for? Financial Services Q2. Please provide your feedback for the 2024 proposed budget. The asks of the MRI (1/3rd of need) and Hospice (1/10th of need) appear to be unequal asks based on what seems to be their online expected capital needs. What justifies supporting the % of asks as presented as it won't be fair? Both groups need to come up with a sustainable plan which doesn't include continually expecting local municipalities to supplement the Province's area of responsibility. Fundraising shouldn't be supplemented by taxpayers. Maybe an LHSC type lottery that they can both benefit from in a joint effort to support their capital needs now and into the future might help their causes. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 179 of 230 Respondent No: 30 „��p�k,�,�1�111 Login: Anonymous '���nnligl\1\\\11111b" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 15:52:04 pm Last Seen: Feb 14, 2024 15:52:04 pm IP Address: n/a The people of Elgin require a hospice. Many of us have struggled to provide adequate and compassionate care for our loved ones as a terminal illness progresses. Very few families have the resources or expertise needed in this situation and we all recognize the stress our hospitals are already under. And frankly, a hospital is a terrible place to die. Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx'! Page 180 of 230 Respondent No: 31 „���p�k��,�1�111 Login: Anonymous ����nnligl\1\\\1111klb" Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 14, 2024 21 :07:00 pm Last Seen: Feb 14, 2024 21 :07:00 pm IP Address: n/a Conversation and discussion around the need to a local hospice has been significant - and now we have the real potential one in our sights. This would be new (and no-charge/fee service) to the citizens of Elgin. Why is the County not participating in this essential project (when the City of St. Thomas has)? The Elgin way is to be caring and compassionate. How can we not partner on this? I have seen the number of people who will benefit annually - both in the facility itself, and through all the outreach support services. Can we not get on -board and support this impactful initiative? I hear the community has really been behind this - and 'no' we can't leave this the provincial government or claim it's their duty or responsibility. Our healthcare system is in crisis as it is. People are dying in places they shouldn't nor want to be. Let's please bring dignity back to Elgin! Q3. Would you like to provide feedback for another a ucvt nsvvcwcx,! department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i an vvcwcx,! Page 181 of 230 . .. ... .. .. .. Respondent No: 32 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 15, 2024 02:42:38 am Last Seen: Feb 15, 2024 02:42:38 am IP Address: n/a Our community has spoken with their personal gifts; I believe our local Municipality should also be a financial partner in this project! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 182 of 230 . .. ... .. .. .. Respondent No: 33 4, 211 Login- Anonymous Aklklb"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Responded At: Feb 15, 2024 06:52:37 am Last Seen: Feb 15, 2024 06:52:37 am IP Address: n/a I wholeheartedly believe that the Hospice of Elgin is a once in a lifetime project that needs Elgin County's financial support! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Page 183 of 230 . .. ... .. .. .. Respondent No: 34 4, 211 Login- Anonymous '4111b"' Email: n/a Q1. Which department would you like to provide Other feedback for? Q2. Please provide your feedback for the 2024 proposed budget. Hospice in Elgin country is a priority please! Q3. Would you like to provide feedback for another No department? Q4. Please provide your feedback for the 2024 proposed budget. 11110i ansvvcwcx,) Responded At: Feb 15, 2024 08:04:26 am Last Seen: Feb 15, 2024 08:04:26 am IP Address: n/a Page 184 of 230 Appendix D COUNTY OF ELGIN By -Law No. 24-07 "BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2024 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2024 TAX RATIOS, AND 2024 TAX RATES FOR THE SAID THE CORPORATION OF THE COUNTY OF ELGIN AND ITS CONSTITUENT LOWER TIER MUNICIPALITIES" WHEREAS, for purposes of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, (hereinafter "Act"), the Corporation of the County of Elgin is an upper -tier municipality; and, WHEREAS Section 289 of the Act provides that the Council of each upper -tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper -tier municipality; and, WHEREAS Section 308(5) of the Act provides that the Council of an upper -tier municipality shall in each year establish tax ratios for that year for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(7) of the Act provides that the Council of each upper -tier municipality shall in each year establish, for each property class, a single tax ratio for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(15) through Section 308(18) of the Act provides that the Council of each municipality may in each year opt to have certain optional property classes apply within the County; and, WHEREAS Section 308.1(5) of the Act provides that an upper -tier municipality that intends to apply a tax ratio of less than 0.25 to the farm property class for a tax year shall pass a by law in the year to establish the tax ratio for that year for the farm property class. WHEREAS Section 22 of Regulation 282/98 made under the Assessment Act, R.S.O. 1990, c. A.31, as amended, has given municipalities the option to reduce the property tax rate on qualifying value-added activities that occur on farms as part of the farming business to 75 per cent lower than the industrial or commercial tax rates that would otherwise apply; and, WHEREAS the local municipally owned landfill sites in the Municipalities of Dutton Dunwich and West Elgin did not previously pay property tax in respect of those properties to the Corporation of the County of Elgin, as their associated upper -tier municipality until an amendment to the taxation regulations created such an obligation, and, further thereto, the Corporation of the County of Elgin finds that the landfill tax ratio, when applied, unfairly penalizes the said local municipalities; and, WHEREAS, notwithstanding that set forth immediately above, it is necessary to apply the revenue neutral landfill ratio/tax rate; and, WHEREAS Section 107 (1) of the Act provides that Council may make grants to any person, group or body Council deems in the interest of the municipality. NOW, THEREFORE, the Municipal Council ("Council") of the Corporation of the County of Elgin enacts as follows: THAT the large industrial class remain as an optional property class. 2. THAT the optional 75% reduction in the Small -Scale On -Farm Business Sub - Class tax ratio be maintained for the first subclass for the commercial and industrial property classes to a total of $50,000 per subclass. Page 185 of 230 3. THAT The Corporation of the Municipality of Dutton Dunwich and The Corporation of the Municipality of West Elgin each receive a grant in an amount that is equal to the full portion of the County property taxes on the landfill portion of the assessment of property that these municipalities use for the disposal of waste collected from local residents. 4. THAT the 2024 tax ratios for the Corporation of the County of Elgin as set out on Schedule "A attached hereto be approved and adopted by Council. 5. THAT the 2024 tax rates for the assessment in each property class for the Corporation of the County of Elgin as set out in Schedule "B" attached hereto be approved and adopted by Council. 6. THAT the 2024 budget for the Corporation of the County of Elgin as set out on Schedule "C" attached hereto, incorporating estimates for revenue and expenditures, be approved and adopted by Council. 7. THAT the 2024 ten-year capital plan for the Corporation of the County of Elgin as set out in Schedule "D" attached hereto be approved and adopted by Council. 8. THAT, for purposes of clarity, all Schedules hereto form part of this By -Law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27T" DAY OF FEBRUARY 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 186 of 230 Residential 1.000000 1.000000 Farmland Awaiting Dev. 0.500000 0.500000 New Multi -Residential 1.000000 1.000000 Multi -Residential 1.999900 1.999900 Commercial - Occupied 1.637600 1.637600 Commercial - Small Value Added Farm (1st 50K) 0.409400 0.409400 Commercial - Small Value Added Farm (2nd 50K) 0.409400 0.409400 Commercial - Vacant Land 1.637600 1.637600 Industrial - Occupied 2.225100 2.225100 Industrial - Small Value Added Farm (2nd 50K) 0.556300 0.556300 Industrial - Small Value Added Farm (1st 50K) 0.556300 0.556300 Industrial - Vacant Land 2.225100 2.225100 Large Industrial - Occupied 2.831800 2.831800 Large Industrial - Vacant 2.831800 2.831800 Pipelines 1.144600 1.144600 Farm 0.230000 0.230000 Managed Forests 0.250000 0.250000 Landfill 33.402646 33.402646 ELGIN COUNTY 2024 PROPOSED BUDGET 1 107 Page 187 of 230 Residential lima, 0.659343% im 0.684347% 3.79% Farmland Awaiting Dev. 0.329672% 0.342174% 3.79% New Multi -Residential 0.659343% 0.684347% 3.79% Multi -Residential 1.318620% 1.368626% 3.79% Commercial - Occupied 1.079740% 1.120686% 3.79% Commercial - Small Value Added Farm (1st 50K) 0.269935% 0.280172% 3.79% Commercial - Small Value Added Farm (2nd 50K) 0.269935% 0.280172% 3.79% Commercial - Vacant Land 1.079740% 1.120686% 3.79% Industrial - Occupied 1.467104% 1.522742% 3.79% Industrial - Small Value Added Farm (2nd 50K) 0.366793% 0.380686% 3.79% Industrial - Small Value Added Farm (1st 50K) 0.366793% 0.380686% 3.79% Industrial - Vacant Land 1.467104% 1.522742% 3.79% Large Industrial - Occupied 1.867128% 1.937934% 3.79% Large Industrial - Vacant 1.867128% 1.937934% 3.79% Pipelines 0.754684% 0.783304% 3.79% Farm 0.151649% 0.157400% 3.79% Managed Forests 0.164836% 0.171087% 3.79% Landfill 22.023806% 22.858996% 3.79% HGIN COUNTY PROPOSED BUDGET Page 188 of 0 O r °N N (°iO Obi N N oM (�°O C° M W M N W (O M O N� N O O O N � O W (O NO (O N I� W W N O� N W W Q? 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X � N 4-0 � a) O O- p a C 0--aE N Q J ,X -E _ cu N >, -a L Np S O N +� O m 0 N O p m CD a) N N •- � N Q N L Q D O a) V � •� E O c LR N O U-0 N 42 N cn -a O Q .� N N .j0 N > - a) � � O O � c cn � N Q p Q� Q Q� Q a)2 c� 2Q 2�� 2 L E ca m40 0 (Y) N 4- 0 N Ja nua ry 30, 2024 Ed Ketchabaw, Warden County of Elgin Via Email: -. —tc_h a b , °fir.. ..e.lg.!.. ?..:_ .. Dear Warden Ketchabaw and members of the Budget Committee, Asyou may know, the Village of Port Stanley will celebrate its 200th anniversary in 2024. While the Village was founded before 1824, it has been recorded that Edward Stanley, for whom it was named, visited Colonel Thomas Talbot (founder of the Talbot settlement) at his home in that year. It is believed that the Village was renamed while the man it honoured was here in the country. Stanley was later Prime Minister of Great Britain, serving three separate terms. His son, Frederick, was named Governor-General of Canada (1888-1893) and presented the Stanley Cup, beginning in 1892, originally to the best amateur hockey club in Canada. The Port Stanley 200 Committee is Co -Chaired by Central Elgin Councillor Michelle Graham and myself. We are preparing a growing calendar of celebratory events throughout the year that will bring tourism, interest, and investment to Central Elgin and the County of Elgin more broadly. From recognizing our proud Indigenous history and culture to celebrating our nation's birthday with a special presentation of fireworks, these events will foster new connections while reflecting on how far we have come. Tourists, neighbours, and residents old and new will come together over the course of the year in shared appreciation of our wonderful community. At this time, we are respectfully requesting consideration from Elgin County for a donation of $15,000, which would secure recognition as a lead sponsor. This would include the use of the Elgin County brand/logo in promotional materials in demonstration to the community of the support from one of our most esteemed partners. Our County is a team of municipalities whose success is derived from supporting and recognizing the distinct characteristics of each region. Given our mutual goal of showcasing this beautiful region and growing our local economies through tourism, this anniversary marks an historic opportunity to invite more visitorsto Elgin and demonstrate all that we have to offer. My sincere thanks for your consideration of this request and I look forward to your response. Andrew Sloan Page 212 of 230 E-=.. r%4,.0q � i41 IR T" rft�j yr N m, N I IMANIFFOUN . INN „& FIFI N°::: H.t-NA-AINDS N Box 608, Little Current, Ontario, POP 1K0 705-368-3500 Please find below a motion of support for the recent motion shared by Renfrew County. We would also like to bring to everyone's attention a motion that we recently passed and forwarded on. This is an issue that seems to be affecting many small communities and in these tight economic times an important factor to keeping residents in their homes and our water systems safe. Resolution No. 38-02-2024 Moved by: D. Orr Seconded by: L. Cook RESOLVED THAT the Council of the Corporation of the Town of Northeastern Manitoulin and the Islands supports the resolution put forth by the County of Renfrew to advocate to the provincial and federal levels of government to make them aware that rural and small urban water and wastewater systems are financially unsustainable; and advocate to the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipalities Association (ROMA) and the Federation of Canadian Municipalities (FCM) to examine of the unaffordability of water and wastewater system operational costs is systemic provincially and nationally. Carried Resolution No. 29-02-2024 Moved by: D. Orr Seconded by: M. Erskine where they do not have sufficient financial resources to meet the ongoing demands of everyday living. This has created a situation where residents who are struggling to pay their daily expenses lack the financial resources to maintain the critical infrastructure required to sustain the water and wastewater systems that service their homes. It is critically important that the other levels of government recognize this fact and provide funding assistance that can be accessed based on operational and financial need. Whereas the current housing accelerator fund provides financial support for small communities and water and distribution systems are considered eligible under the program guidelines, And whereas one of the primary criteria for this funding is the ability to prove that the funds will accelerate the development of housing stock on the water or distribution system, And whereas many smaller communities are not experiencing the level of growth necessary to meet the requirements of the program for growth in housing stock, And whereas the water and wastewater systems in those communities represents a higher cost to operate per capita than the systems in larger built-up areas, And whereas the cost of maintaining those systems on a user -pay basis is creating undo financial hardship for the limited number of residents on those systems Therefor be it resolved that the Council for the Town of Northeastern Manitoulin and the Islands requests that the Province of Ontario implement a funding stream for water and wastewater systems that primarily utilizes operational and financial need as a criteria. And furthermore that a copy of this motion be forwarded to Premier Ford, the Ministry of Housing, the Ministry of the Environment and Michael Mantha, MPP Carried Page 213 of 230 TOWNSHIP OF McMURRICH / MONTEITH District of Parry Sound RO.Box 70 31MIlianlStreet SPI'Llcedale,Ontario P0AINT Phomit, 70,5-683-7901 Fax 705-685-7393 w w N%,, mcmu rridinion teftl ixoni E-Mail: derl", (d"I 11C 11111 I -rich moll t0i th.com February 16, 2024 The Honourable Doug Ford Premier of Ontario premLier@ontario.ca Re: support of resolution from Township of Conmee Please be advised that the Council of the Township of McMurrich/Monteith, at its meeting on February fats l, 2024, pass the following motion, supporting the resolution from Township of Conmee relating to requested changes to the Municipal Act and Municipal Elections Act. Resolution #2024-56 Moved by: Daniel O'Halloran Seconded by: Wesley Dyson Be It Resolved that Council supports Resolution 2023-0247 from Township of Conmee relating to lobbying the Provincial Government to amend the Municipal Act & Municipal Elections Act, as may be, so that people with a criminal record who have not had their record pardoned from RCMP Data Base by order of the Governor General of Canada, be prohibited from becoming a candidate in Municipal Elections or holding office in Municipal Council. Carried If you have any questions regarding the above resolution, please do not hesitate to contact me by phone or email at clerk@ mcmu rrichmonteith.com Yours truly, Cheryl Marshall Clerk -Treasurer CC. Attorney General — Doug Downey Solicitor General —Michael Kerzner Minister of Municipal Affairs — Paul Calandra MPP — Graydon Smith Association of Municipalities of Ontario Rural Ontario Municipal Association All Ontario Municipalities Page 214 of 230 004", 14 Q4 411111111io Conmee TOWNSHIP 19 Holland Rd W. RR.111 Kakabeka Falls, ON POT IWO WTI WWCOMI)MC01)) On December 191" 2023, Council passed the following resolution at its regular ineeting: RESOLu'r[ON 2023-0247 Moved by Councillor Arnold Seconded by Councillor Halvorsen WHEREAS duly elected Officials of a Municipality, or aTownship are expected to be above reproach and to conduct themselves with integrity, truth, justice, honesty, transparency and courtesy. AND WHEREAS there are people of dubious character who have a Criminal Record, having been convicted of a Federal Offence of any of the Federal Statutes of Canada, but not limited to the Criminal Code or Narcotic Control Act, who are currently on Council of a Municipality or have let their name stand for election for Mayor, Reeve or Councillor as a municipal candidate. NOT WITHSTANDING the provisions of the Ontario Human Rights Code THEREFORE BE IT RESOLVED that the Township of Conmee lobby the Provincial Government to amend The Municipal Act and Municipal Elections Act, as may be, so that people with a criminal record who have not had their record pardoned from the RCMP Data Base by order of the Governor General of Canada, be prohibited from becoming a candidate in Municipal elections or holding office in municipal council AND THATan elected local government official be disqualified from office upon conviction of a criminal offense and must resign AND THAT Council of the Township of Conmee direct the Clerk to send a copy of this resolution to the Ontario Premier Doug Ford, Attorney General Doug Downey, Solicitor General Michael Kerzner, Minister of Municipal Affairs Paul Calandra, MPP Kevin Holland, MPP and Leader of the Official Opposition Mai -it Stiles, MPP and Critic of the Attorney Genera] Kristyn Wong -Tam, MPP and Critic of Solicitor General John Vanthof, MPP and Critic Of Municipal Affairs Jeff Burch, Association Of Municipalities of Ontario, Rural Ontario Page 215 of 230 Conmee TOWNSHIP 19 I.-Iolland Rd W. RR.41 Kakabeka Falls, ON POT 1WO www.c 01) M L, c"COM MUnicipal Association, Northern Ontario Municipal Association, ThUnder Bay District Municipal League, and all Ontario municipalities CARRIED Page 216 of 230 Page 217 of 230 [I ,1 El ATE R ���mu uuuuumuONNINIIIl0l0 � p �} � ���U���NVJh�Ylltlhh�1li nn1 February 20, 2024 Warden Ed Ketchabaw and Members of County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Ketchabaw and Members of County Council: Attached you will find the 2023 Annual Report summarizing the successes of the Elgin Clean Water Program over the past year. Thank you for your continued support of the program. A few highlights: • 28 projects completed • $67,654 in ECWP funding provided to projects • $306,535 in total project costs • $195,937 in matching funding • $42,943 in landowner contributions The Elgin Clean Water Program directly supports Elgin County landowners in improving water quality and wildlife habitat conditions on their properties — 318 projects have been completed and $861,559 in grants awarded since the program's inception in 2012. If you have any questions about the annual report or the Elgin Clean Water Program, please do not hesitate to contact me at betsy@kettlecreekconservation.on.ca or 519-631-1270 x229. Sincerely, Betsy McClure Program Coordinator A partnership of: I Q Fettle Creed9 ConsQrvatiun A uthoHi y nn.¢nn,el c/o Kettle Creek Conservation Authority RagS &1g8s0f I2ZOSt. Thomas, ON N5P 3T3 • 519-631-1270 CI I' G �lWATER " V w�wrr�mi�imuu�umun,�u � wtr PROGRAM BACKGROUND The Elgin Clean Water Program (ECWP) was initiated in 2012 as a collaboration between the four conservation authorities (CAs) within Elgin County: Catfish Creek CA, Kettle Creek CA, Long Point Region CA and Lower Thames Valley CA. The ECWP provides the necessary technical expertise and financial incentives for landowners that are interested in implementing environmental projects. A Review Committee oversees the program and reviews and approves projects. The Review Committee is comprised of representatives from Elgin County, the Elgin Soil and Crop Improvement Association, the Elgin Federation of Agriculture and an Elgin County landowner. The following project categories are funded by the Elgin Clean Water Program: • Well Management 0 Wetland/Riparian Protection/Restoration • Erosion Control Structures 0 Livestock Management • Clean Water Diversion 0 Other Projects In addition, a Cover Crop Incentive Program was established in 2017 which provides an incentive for farmers to plant cover crops on their farm in an effort to provide erosion control on agricultural fields over the winter months. PROGRAM SUCCESS To date, 318 projects have been completed across Elgin County since the program began in 2012. Total project costs have exceeded $3,676,000. The ECWP has contributed $861,559 in grants to landowners to undertake projects. CA staff have assisted landowners in leveraging the ECWP funding to obtain $1,729,472 in matching funds and landowners have contributed $1,085,225 of their own funds, labour and equipment. CITY OF LONDON i /G Tri Cf OR 9r COON TY OF MICfDLFiFX %, ' Oir 1'r THOMAS ie I! ri ue r7 "r,%i lle Oii ml, iN Cr 1a,91 %� SL)U��sUuULD Yi Or 11 DD t lU/ t%rr br is ,gfr fNllyALFLCaN 00// i%/ GO �rrl%L UJ/ %i Uel Ul a" i%r aj OIIr 1%l�r r� U U% o OI 1/ Or TYI 'Urlyi 0 DUTTON / DUNWt4 H `Off as %k i1 0 00 U10! 4111I ON '` eq ,0l UiISICLLaYN /llr I LAl rf% T1 r111 ifs", % dui �i a MLPNIOPAL.ITY OF CHATHAM f KEN'7 G- Ol' COUNTY OF. y IF WORD (J / J// 100 AYLMkR IS Ir lea ii i0 G) �" nl 01 0 'PIN" � OilUr IDl� 1lw BAYHAM v MAL.AHIDF. Us* �1n,71(fr YD n0 /lr r01„ MCP Legend 1ND Completed Projects (2012-2023) Page 220 of 230 2023 PROGRAM U m R In 2023, 28 projects were completed, totalling $67,654.39 in ECWP grants. The breakdown of completed projects was as follows: • 3 Erosion Control • 2 Wellhead Protection • 10 Wetland Creation • 4 Other (Tallgrass Prairie/Tree Planting) • 1 Livestock Management • 8 Cover Crop PROGRAM PROMOTION With support from the Ontario Ministry of Agriculture, Food and Rural Affairs, KCCA undertook a project to raise awareness and increase adoption of Best Management Practices (BMPs) that reduce losses of sediment and nutrients from farmland. I gir"t OeU ',!IIt Wa-ter 0 In August, a bus tour was held showcasing a variety of projects such as wetland creation, erosion control, field buffers etc. that were implemented with support from the Elgin Clean Water Program. The tour helped to show how farmers can incorporate BMPs within existing production practices and highlighted the funding and technical expertise available for implementation. I1IIII e '6 II41�', tlIIiiII,iig A series of 4 information sheets focusing on the Elgin Clean Water Program, wetland creation, erosion control and tallgrass prairie establishment were mailed directly to 1,733 farms across Elgin County. In addition, advertisements promoting the program were placed in local newspapers. Page 221 of 230 PROJECT II IGHLEIGHT A heavy rainfall event overwhelmed an undersized culvert and caused significant gulley erosion adjacent to a tributary of the Big Otter Creek. A berm and rock chute was installed that would be able to handle peak flows and included an overflow spillway to help convey larger events. WeIIIIII,iie'', d II II �PUuU'�'d ii l�t� The well's cement ring was retaining groundwater. The well was upgraded by a licensed contractor including the installation of a pitless adapter, extension of the casing and installation of a proper wellhead cap. We`� k ll-fid C II e'', VIor"t A wetland was constructed on an area of the farm that was seasonally wet and runoff from the agricultural field was causing erosion to the adjacent watercourse. After construction, 500 native tree seedlings were planted surrounding the wetland. 2023 PROGRAM SPONSORS Thank you to Elgin County and the Green Lane Community Trust Fund for funding the Elgin Clean Water Program. 2023 LAN DOWN EIRTIST'l MON I m L I/" GREEN _LANE�� 11111C,�,w r��u �� LIHORONlc "ECWP funding was essential to getting my project completed." • "The Elgin Clean Water Program helped to fund the creation of two ponds on low-lying areas of our farmland. These areas were often too wet during planting season to be useful for agriculture. Constructing wetlands in those areas was the best use of that land." • "The Conservation Authority helped with everything. They planned the project with Ducks Unlimited, arranged all the funding, and provided a contractor but also ensured I was included every step of the way. Any questions I had were answered and my family had input into the final plan." "Don't wait! The sooner you start; the sooner you will see benefits." I he [.IllgIm ";Ilea n Wa ter Prof,lf.irini" Is ar pa rt:mQ:^rslhIp of Kettle Creek onservation p Nx V�,p wM✓, 43M COUNTY OF ELGIN By -Law No. 24-07 "BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2024 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2024 TAX RATIOS, AND 2024 TAX RATES FOR THE SAID THE CORPORATION OF THE COUNTY OF ELGIN AND ITS CONSTITUENT LOWER TIER MUNICIPALITIES" WHEREAS, for purposes of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, (hereinafter "Act'), the Corporation of the County of Elgin is an upper -tier municipality; and, WHEREAS Section 289 of the Act provides that the Council of each upper -tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper -tier municipality; and, WHEREAS Section 308(5) of the Act provides that the Council of an upper -tier municipality shall in each year establish tax ratios for that year for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(7) of the Act provides that the Council of each upper -tier municipality shall in each year establish, for each property class, a single tax ratio for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(15) through Section 308(18) of the Act provides that the Council of each municipality may in each year opt to have certain optional property classes apply within the County; and, WHEREAS Section 308.1(5) of the Act provides that an upper -tier municipality that intends to apply a tax ratio of less than 0.25 to the farm property class for a tax year shall pass a by law in the year to establish the tax ratio for that year for the farm property class. WHEREAS Section 22 of Regulation 282/98 made under the Assessment Act, R.S.O. 1990, c. A.31, as amended, has given municipalities the option to reduce the property tax rate on qualifying value-added activities that occur on farms as part of the farming business to 75 per cent lower than the industrial or commercial tax rates that would otherwise apply; and, WHEREAS the local municipally owned landfill sites in the Municipalities of Dutton Dunwich and West Elgin did not previously pay property tax in respect of those properties to the Corporation of the County of Elgin, as their associated upper -tier municipality until an amendment to the taxation regulations created such an obligation, and, further thereto, the Corporation of the County of Elgin finds that the landfill tax ratio, when applied, unfairly penalizes the said local municipalities; and, WHEREAS, notwithstanding that set forth immediately above, it is necessary to apply the revenue neutral landfill ratio/tax rate; and, WHEREAS Section 107 (1) of the Act provides that Council may make grants to any person, group or body Council deems in the interest of the municipality. NOW, THEREFORE, the Municipal Council ("Council") of the Corporation of the County of Elgin enacts as follows: THAT the large industrial class remain as an optional property class. 2. THAT the optional 75% reduction in the Small -Scale On -Farm Business Sub - Class tax ratio be maintained for the first subclass for the commercial and industrial property classes to a total of $50,000 per subclass. Page 224 of 230 3. THAT The Corporation of the Municipality of Dutton Dunwich and The Corporation of the Municipality of West Elgin each receive a grant in an amount that is equal to the full portion of the County property taxes on the landfill portion of the assessment of property that these municipalities use for the disposal of waste collected from local residents. 4. THAT the 2024 tax ratios for the Corporation of the County of Elgin as set out on Schedule "A attached hereto be approved and adopted by Council. 5. THAT the 2024 tax rates for the assessment in each property class for the Corporation of the County of Elgin as set out in Schedule "B" attached hereto be approved and adopted by Council. 6. THAT the 2024 budget for the Corporation of the County of Elgin as set out on Schedule "C" attached hereto, incorporating estimates for revenue and expenditures, be approved and adopted by Council. 7. THAT the 2024 ten-year capital plan for the Corporation of the County of Elgin as set out in Schedule "D" attached hereto be approved and adopted by Council. 8. THAT, for purposes of clarity, all Schedules hereto form part of this By -Law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27T" DAY OF FEBRUARY 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 225 of 230 Residential 1.000000 1.000000 Farmland Awaiting Dev. 0.500000 0.500000 New Multi -Residential 1.000000 1.000000 Multi -Residential 1.999900 1.999900 Commercial - Occupied 1.637600 1.637600 Commercial - Small Value Added Farm (1st 50K) 0.409400 0.409400 Commercial - Small Value Added Farm (2nd 50K) 0.409400 0.409400 Commercial - Vacant Land 1.637600 1.637600 Industrial - Occupied 2.225100 2.225100 Industrial - Small Value Added Farm (2nd 50K) 0.556300 0.556300 Industrial - Small Value Added Farm (1st 50K) 0.556300 0.556300 Industrial - Vacant Land 2.225100 2.225100 Large Industrial - Occupied 2.831800 2.831800 Large Industrial - Vacant 2.831800 2.831800 Pipelines 1.144600 1.144600 Farm 0.230000 0.230000 Managed Forests 0.250000 0.250000 Landfill 33.402646 33.402646 ELGIN COUNTY 2024 PROPOSED BUDGET 1 107 Page 226 of 230 Residential lima, 0.659343% im 0.684347% 3.79% Farmland Awaiting Dev. 0.329672% 0.342174% 3.79% New Multi -Residential 0.659343% 0.684347% 3.79% Multi -Residential 1.318620% 1.368626% 3.79% Commercial - Occupied 1.079740% 1.120686% 3.79% Commercial - Small Value Added Farm (1st 50K) 0.269935% 0.280172% 3.79% Commercial - Small Value Added Farm (2nd 50K) 0.269935% 0.280172% 3.79% Commercial - Vacant Land 1.079740% 1.120686% 3.79% Industrial - Occupied 1.467104% 1.522742% 3.79% Industrial - Small Value Added Farm (2nd 50K) 0.366793% 0.380686% 3.79% Industrial - Small Value Added Farm (1st 50K) 0.366793% 0.380686% 3.79% Industrial - Vacant Land 1.467104% 1.522742% 3.79% Large Industrial - Occupied 1.867128% 1.937934% 3.79% Large Industrial - Vacant 1.867128% 1.937934% 3.79% Pipelines 0.754684% 0.783304% 3.79% Farm 0.151649% 0.157400% 3.79% Managed Forests 0.164836% 0.171087% 3.79% Landfill 22.023806% 22.858996% 3.79% ELGIN COUNTY 2024 PROPOSED BUDGET 1 106 Page 227 of 230 O r °N N (°iO Obi N N oM (�°O C° M W M N W (O M O N� N O O O N � O W (O NO (O N I� W W N O� N W W Q? 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V O I_ r A W fp m a- (O � M (V N N � a- � a- U U r f6 L c m m a 0 a .� °a o _-o a ¢ o a t4 a ¢ 'a a x o6 z o E a7 of w o5 w 05 05 w7 mTi 61 T a -a 0 .w a m� Y a E °' m Y -O0 =o m .N a-6i -o w a o `o m a WM W 0-Zr m�=� z QO � a m �CWx°�z �moCWa: Z CnF m rY¢ 0 0-6 -0 0 :,°-� o 0 0 0 0 o E Y 8 ma `m .� U.�.�.�.�.�.� E `m m m m a o°`o- m m `m� E 0 0 0 0 0 0 `o E m a f6 �-o E 0 >> ¢¢ ¢` m m m m m m U W W W W W W W W W_ J J d h h h h h U� Z¢¢ 0 a` ¢¢ M0 \'J N l— O mm V) N N^'' V/ LL COUNTY OF ELGIN By -Law No. 24-08 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE FEBRUARY 27, 2024 MEETING" WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of a municipality shall be exercised by its Council; AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of every Council shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT the actions of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin, at its meeting held on February 27, 2024 be hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the actions of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the County of Elgin. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF FEBRUARY, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 230 of 230