01 - January 15, 2024 Terrace Lodge Fundraising Committee MinutesTerrace Lodge Redevelopment Fundraising Committee
Minutes
January 15, 2024, 4:30 p.m.
Central Elgin Boardroom
450 Sunset Drive
St. Thomas ON
Members Present: Councillor Dominique Giguere
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
(virtual)
Jamie Chapman, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jim Jenkins, Community Member (virtual)
Wendy Carmichael, Community Member (virtual)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Michele Harris, Director of Homes and Seniors Services (virtual)
Jennifer Ford, Director of Financial Services/Treasurer
Ashley Temple, Terrace Lodge Administrator (virtual)
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
Call to Order
The meeting was called to order at 4:32 p.m. with Councillor Giguere in the
Chair.
2. Approval of the Agenda
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT the agenda for the January 15, 2024 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Wendy Carmichael
Seconded by: Sarah Leitch
RESOLVED THAT the minutes of the meeting held on November 27, 2024 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Director of Financial Services - Fundraising Financial Update (to be
circulated) '
The Director of Finance/Treasurer presented a report detailing the actuals
related to the Terrace Lodge Fundraising Campaign as a year end report
for December 31, 2023.
Councillor Giguere welcomed and introduced Blaine Parkin, new Chief
Administrative Officer/Clerk of the County of Elgin, to the meeting.
Moved by: Jim Jenkins
Seconded by: Jamie Chapman
RESOLVED THAT the report titled "Fundraising Financial Update" dated
January 14, 2024 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
7. Business Arising - Action Items from Previous Meeting
7.1 Kinsmen Gala update
J. Chapman stated that tickets for the Gala are now available to purchase
for $100 each, and includes dinner, dance, and live and silent auction, and
a portion of the ticket is eligible for charitable receipt. J. Chapman stated
that the event is February 17, cocktails at 5:30 p.m. and dinner at 6:30
p.m.. J. Chapman stated that we are looking for sponsorship and
donations.
J. Chapman stated that the Kinsmen are working on creating advertising
posters and these will be sent to committee members as a virtual file by
email with an option to get paper copies. J. Chapman stated that she is at
her salon (First Impressions on Talbot Street in Aylmer) on Tuesdays to
Saturdays for anyone to pick up posters and that the poster will also be
shared on the County and Terrace Lodge social media pages. J Chapman
stated that Committee members are also welcome to share the event from
J. Chapman's personal Facebook page or the Aylmer Chambers
Facebook page.
Councillor Giguere stated that anyone watching this meeting would be
welcome to help and expressed gratitude to the Kinsmen for all their
efforts in organizing this event.
The Director of Finance/Treasurer asked if anything was needed from the
County Finance Department. Councillor Giguere stated that support may
be needed on follow up on logistics of receipts for event expenses.
7.2 Terrace Lodge Silent Auction update / results
Councillor Giguere provided an update on the Terrace Lodge Silent
Auction and stated that the proceeds totaled almost $900. Councillor
Giguere thanked the committee for donating items, and stated that the
silent auction was well -organized, and that it was nice to have the
Resident's Council involved in this way.
8. Fundraising Strategies
8.1 Chocolate Sales update
W. Carmichael provided an update on the chocolate sales. W. Carmichael
stated that there is still a good amount of support from the stores selling
chocolates in Vienna and Straffordville, as well as the locations selling
through S. Leitch and J. Chapman. W. Carmichael stated that there are
about 200-300 chocolates left to sell. W. Carmichael stated that the hope
is to reach the $3,000 - $3,500 mark in sales.
9. Correspondence
None.
10. Closed Meeting Items
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meetinq Item #1 - Donor Outreach Update
3
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
10.1 Donor Outreach Update
11. Motion to Rise and Report
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT we do now rise and report; and
THAT the confidential Donor Outreach Update be received for information.
Motion Carried.
12. Date of Next Meeting
The Terrace Lodge Fundraising Committee will meet again on February 26, 2024
at 4:30 p.m.
13. Adjournment
Moved by: Jamie Chapman
Seconded by: Jim Jenkins
RESOLVED THAT we do now adjourn at 5:22 p.m. to meet again on February
26, 2024 at 4:30 p.m.
Motion Carried.
Katherine Thomp on, Dominique G uere,
Manager of Administrative
Services/Deputy Clerk
Chair