02 - February 26, 2024 Terrace Lodge Redevelopment Fundraising Post Agenda Package
Terrace Lodge Redevelopment Fundraising Committee
Minutes
January 15, 2024, 4:30 p.m.
Dutton Dunwich Boardroom
450 Sunset Drive
St Thomas ON
Members Present: Councillor Dominique Giguère
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
(virtual)
Jamie Chapman, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jim Jenkins, Community Member (virtual)
Wendy Carmichael, Community Member (virtual)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Michele Harris, Director of Homes and Seniors Services (virtual)
Jennifer Ford, Director of Financial Services/Treasurer
Ashley Temple, Terrace Lodge Administrator (virtual)
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:32 p.m. with Councillor Giguère in the
Chair.
2. Approval of the Agenda
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT the agenda for the January 15, 2024 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Wendy Carmichael
Seconded by: Sarah Leitch
RESOLVED THAT the minutes of the meeting held on November 27, 2024 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
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6.1 Director of Financial Services - Fundraising Financial Update (to be
circulated)
The Director of Finance/Treasurer presented a report detailing the actuals
related to the Terrace Lodge Fundraising Campaign as a year end report
for December 31, 2023.
Councillor Giguère welcomed and introduced Blaine Parkin, new Chief
Administrative Officer/Clerk of the County of Elgin, to the meeting.
Moved by: Jim Jenkins
Seconded by: Jamie Chapman
RESOLVED THAT the report titled "Fundraising Financial Update" dated
January 14, 2024 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
7. Business Arising - Action Items from Previous Meeting
7.1 Kinsmen Gala update
J. Chapman stated that tickets for the Gala are now available to purchase
for $100 each, and includes dinner, dance, and live and silent auction, and
a portion of the ticket is eligible for charitable receipt. J. Chapman stated
that the event is February 17, cocktails at 5:30 p.m. and dinner at 6:30
p.m.. J. Chapman stated that we are looking for sponsorship and
donations.
J. Chapman stated that the Kinsmen are working on creating advertising
posters and these will be sent to committee members as a virtual file by
email with an option to get paper copies. J. Chapman stated that she is at
her salon (First Impressions on Talbot Street in Aylmer) on Tuesdays to
Saturdays for anyone to pick up posters and that the poster will also be
shared on the County and Terrace Lodge social media pages. J Chapman
stated that Committee members are also welcome to share the event from
J. Chapman's personal Facebook page or the Aylmer Chambers
Facebook page.
Councillor Giguère stated that anyone watching this meeting would be
welcome to help and expressed gratitude to the Kinsmen for all their
efforts in organizing this event.
The Director of Finance/Treasurer asked if anything was needed from the
County Finance Department. Councillor Giguère stated that support may
be needed on follow up on logistics of receipts for event expenses.
7.2 Terrace Lodge Silent Auction update / results
Councillor Giguère provided an update on the Terrace Lodge Silent
Auction and stated that the proceeds totaled almost $900. Councillor
Giguère thanked the committee for donating items, and stated that the
silent auction was well-organized, and that it was nice to have the
Resident's Council involved in this way.
8. Fundraising Strategies
8.1 Chocolate Sales update
W. Carmichael provided an update on the chocolate sales. W. Carmichael
stated that there is still a good amount of support from the stores selling
chocolates in Vienna and Straffordville, as well as the locations selling
through S. Leitch and J. Chapman. W. Carmichael stated that there are
about 200-300 chocolates left to sell. W. Carmichael stated that the hope
is to reach the $3,000 - $3,500 mark in sales.
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9. Correspondence
None.
10. Closed Meeting Items
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Donor Outreach Update
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
10.1 Donor Outreach Update
11. Motion to Rise and Report
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT we do now rise and report; and
THAT the confidential Donor Outreach Update be received for information.
Motion Carried.
12. Date of Next Meeting
The Terrace Lodge Fundraising Committee will meet again on February 26, 2024
at 4:30 p.m.
13. Adjournment
Moved by: Jamie Chapman
Seconded by: Jim Jenkins
RESOLVED THAT we do now adjourn at 5:22 p.m. to meet again on February
26, 2024 at 4:30 p.m.
Motion Carried.
Jenna Fentie, Dominique Giguère,
Manager of Administrative Chair
Services/Deputy Clerk
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1
REPORT TO TERRACE LODGE
FUNDRAISING COMMITTEE
FROM: Jennifer Ford, Director of Financial Services/Treasurer
DATE: February 26, 2024
SUBJECT: Fundraising Financial Update
RECOMMENDATION:
THAT the Feb 26, 2024 report titled, Fundraising Financial Update, submitted by the Director of
Financial Services/Treasurer, be received and filed for the Committeeinformation.
INTRODUCTION/DISCUSSION/FINANCIAL IMPLICATIONS:
The Committee last received an updated report from the Director of Financial Services/Treasurer that
included Donations and Campaign costs up to Dec 31, 2023. At that time, the total funds raised after
expenses was $328,811. This report provides the committee with an overall summary for the
campaign as at Feb 20, 2024. Since the last report, the amount of funds raised after expenses totals
$332,667. The overall fundraising total has increased by $3,856 since the last report.
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Supplemental Reporting Long Term Plan Update
We are still in the process of assisting in the finalization of the donations received for the Gala held by
the Kinsmen for the Terrace Lodge fundraising campaign. We have so far received $1,510 from the
event. The remainder of the funds received were online donations in the amount of $2,346.
73% of the overall campaign total has been reached to date.
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ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin Growing Elgin Investing in Elgin
Ensuring alignment of Planning for and Ensuring we have the necessary
current programs and facilitating commercial, tools, resources, and
services with community industrial, residential, and infrastructure to deliver programs
need. agricultural growth. and services now and in the
future.
Exploring different Fostering a healthy
Delivering mandated programs
ways of addressing environment.
community need. and services efficiently and
effectively.
Enhancing quality of
Engaging with our
place.
community and other
stakeholders.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
The above financial report is provided as an update on the actuals related to the Terrace Lodge
Fundraising Campaign as at February 20, 2024.
CONCLUSION:
The report presented is submitted to the Committee for their information, review and comment.
Approved for Submission
All of which is Respectfully Submitted
Blaine Parkin
Jennifer Ford
Chief Administrative Officer
Director of Financial Services/ Treasurer