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08 - March 26, 2024 County Council Agenda PackageElgmCounty Elgin County Council Regular Council Meeting Orders Of The Day Tuesday, March 26, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. 1. Call to Order Pages 2. Adoption of Minutes 3 3. Disclosure of Pecuniary Interest and the General Nature Thereof 4. Presenting Petitions, Presentations and Delegations 4.1 Bernia Martin, Monica Nusink, and Peter Heywood, Southwestern Public 10 Health - 2024 Budget and the Road Ahead 5. Committee of the Whole 6. Reports of Council, Outside Boards and Staff 6.1 Director of Homes and Seniors Services - Homes — Committee of 20 Management 6.2 Director of Human Resources - 2024 Benefit Plan Renewal 26 6.3 Director of Financial Services/Treasurer - 2024 Borrowing By -Law 30 6.4 Director of Financial Services/Treasurer - Council and Outside Boards 35 Remuneration and Expenses 6.5 Director of Legal Services - LS 24-5 — Road Closing By -Law — Part 5, 41 11 R-10965 7. Council Correspondence 7.1 Items for Consideration 7.2 Items for Information (Consent Agenda) 7.2.1 Elgin St. Thomas Coalition to End Poverty - 2023 Timeline of 45 Success 7.2.2 Invitation to the Middlesex County Warden's Charity Golf 48 Tournament, Tuesday June 18, 2024 7.2.3 Resolution from the Council of the Town of Goderich calling for 49 the re-establishment of a combined OGRA and ROMA annual conference. 7.2.4 Resolution from the Council of the Corporation of the Town of 51 Aurora requesting an Amenity Sharing Memorandum of Understanding with School Boards for Evening and Weekend Gymnasium Use 7.2.5 Resolution from the Township of Amaranth calling on the 55 Province of Ontario to provide equivalent representative operational budget funding amounts to all Ontario municipalities 7.2.6 Resolution from Loyalist Township regarding solutions to 56 resolve significant financial and budgetary pressures relating to infrastructure development, maintenance and repairs 8. Other Business 8.1 Statements/Inquiries by Members 8.2 Notice of Motion 8.3 Matters of Urgency 9. Closed Meeting Items 10. Motion to Rise and Report 11. Motion to Adopt Recommendations from the Committee of the Whole 12. Consideration of By -Laws 12.1 By -Law No. 24-10 Committee of Management 58 12.2 By -Law No. 24-11 Borrowing 59 12.3 By -Law No. 24-12 - Road Closing 61 12.4 By -Law No. 24-13 Confirmation 62 13. Adjournment Page 2 of 62 Elgin County Council Minutes March 12, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones (virtual) Councillor Mark Widner Councillor Jack Couckuyt Councillor Todd Noble Councillor Mike Hentz Councillor Taraesa Tellier Members Absent: Councillor Dominique Giguere (with notice) Councillor Andrew Sloan Councillor Richard Leatham (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Nicholas Loeb, Director of Legal Services Peter Dutchak, Director of Engineering Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Andrea Loughlean, Manager of Emergency Management & Elgin -Middlesex Regional Fire School Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator Jeff Lawrence, Tree Commissioner/Weed Inspector (virtual) Call to Order The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the chair. 2. Adoption of Minutes Moved by: Councillor Hentz Seconded by: Councillor Couckuyt RESOLVED THAT the minutes of the meeting held on February 27, 2024 be adopted. Motion Carried. 3. Disclosure of Pecuniary Interest and the General Nature Thereof None. 4. Presenting Petitions, Presentations and Delegations 4.1 St. Thomas -Elgin Social Services - 2023 Review Page 3 of 62 Representatives from St. Thomas -Elgin Social Services provided updates on the City of St. Thomas and Elgin County Social Services cost share, and a review of the 2023 activities of Ontario Works, Housing Stability Services, and Children's Services. Moved by: Councillor Noble Seconded by: Councillor Couckuyt RESOLVED THAT the 2023 Review presentation from St. Thomas -Elgin Social Services be received and filed. Motion Carried. 5. Committee of the Whole Moved by: Councillor Noble Seconded by: Councillor Widner RESOLVED THAT we do now move into Committee of the Whole. Motion Carried. 6. Reports of Council, Outside Boards and Staff 6.1 Warden Ketchabaw - Warden's Activity Report (February 2024) Warden Ketchabaw presented the report detailing his activities for the month of February 2024. Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT the report titled "Warden's Activity Report (February 2024)" dated March 1, 2024 from Warden Ketchabaw be received and filed. Motion Carried. 6.2 Tree Commissioner/Weed Inspector - Tree Commissioner/Weed Inspector Quarterly Report July — September 2023 The Tree Commissioner/Weed Inspector presented a report to Council summarizing the activities related to the Elgin Woodlands Conservation By -Law for the period of July 1, 2023 to September 30, 2023, and weed inspection activity for the same period. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the report titled "Tree Commissioner/Weed Inspector Quarterly Report July — September 2023" dated March 1, 2024 from the Tree Commissioner/Weed Inspector be received and filed for information. Motion Carried. 6.3 Tree Commissioner/Weed Inspector - Tree Commissioner/Weed Inspector Fourth Quarter & Year End Report 2023 The Tree Commissioner/Weed Inspector presented a report to Council summarizing the activity related to the Elgin County Woodlands Conversation By -Law for the period of October 1, 2023 to December 31, 2023 and weed inspection for the same period, as well as a summary of activity related to the Elgin County Woodlands Conservation By -Law and weed inspection for 2023. Moved by: Councillor Widner Seconded by: Councillor Noble Page 4 of 62 RESOLVED THAT the report titled "Tree Commissioner/Weed Inspector Fourth Quarter and Year End Report 2023" dated March 1, 2024 from the Tree Commissioner/Weed Inspector be received and filed. Motion Carried. 6.4 Director of Financial Services - 2.3 - Purchasing Card Policy The Director of Financial Services provided a report to Council to outline the development of an internal policy for staff who may be conducting business using a purchasing card issued by the County of Elgin. Moved by: Councillor Hentz Seconded by: Councillor Widner RESOLVED THAT the report titled "2.3 - Purchasing Card Policy" dated March 4, 2024 from the Director of Financial Services/Treasurer be received and filed. Motion Carried. 6.5 Manager of Economic Development and Strategic Initiatives - Elgin County Tourism Signage Program Review The Manager of Economic Development and Strategic Initiatives presented a report to Council providing the necessary background and information on the Elgin County Tourism Signage Program Review for Council to consider and to provide direction for this program. Moved by: Councillor Couckuyt Seconded by: Deputy Warden Jones RESOLVED THAT the Elgin County Tourism Signage Program be put on hold until a new Tourism Signage program has been developed; and THAT staff be directed to create a new Tourism Signage Program that aligns with Option #1; and THAT the implementation of this program be considered during the 2025 Budget Deliberations. Motion Carried. 7. Council Correspondence 7.1 Items for Consideration 7.1.1 Letter from Grand River Conservation Authority - Re: Lake Erie Region Source Protection Committee Member Nomination Moved by: Councillor Noble Seconded by: Councillor Tellier RESOLVED THAT the Council of the Corporation of the County of Elgin supports the nomination of Alex Piggott, Manager of Environmental Services at the Municipality of Central Elgin, as municipal representative for Group 7 on the Lake Erie Region Source Protection Committee. Motion Carried. 7.1.2 Email from Office of the Honourable Todd Smith, Ministry of Energy and Backgrounder on Bill 165, Keeping Energy Costs Down Act, 2024 Moved by: Councillor Couckuyt Seconded by: Deputy Warden Jones Page 5 of 62 RESOLVED THAT the email from the Office of the Honourable Todd Smith, Ministry of Energy and Backgrounder on Bill 165, Keeping Energy Costs Down Act, 2024 be received for information. Motion Carried. 7.1.3 Resolution from the Council of the Corporation of Tay Valley Township Moved by: Councillor Noble Seconded by: Councillor Couckuyt RESOLVED THAT the resolution from the Council of the Corporation of Tay Valley Township be received for information. Motion Carried. 7.2 Items for Information (Consent Agenda) None. Council recessed at 10:03 a.m. and reconvened at 10:19 a.m. 8. Other Business 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. Presenting Petitions, Presentations and Delegations Continued 9.1 Royal Astronomical Society of Canada - Solar Eclipse Members of the Royal Astronomical Society of Canada London Centre, Peter Jedicke and Steve Emery, provided a presentation to Council on the total solar eclipse that will be occurring on April 4, 2024. Mr. Jedicke presented on the science, inspirations, details, safety, opportunities, and resources in regards to the total solar eclipse. Moved by: Councillor Couckuyt Seconded by: Councillor Widner RESOLVED THAT the Solar Eclipse presentation from the Royal Astronomical Society of Canada be received and filed. Motion Carried. 9.2 Manager of Economic Development and Strategic Initiatives - Total Solar Eclipse The Manger of Economic Development, Tourism & Strategic Initiatives provided a presentation to Council on the opportunity and preparations for the April 8, 2024 total solar eclipse from an Elgin County Tourism perspective. Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the presentation titled "2024 Total Solar Eclipse" from the Manager of Economic Development, Tourism & Strategic Initiatives be received and filed. Page 6 of 62 Motion Carried. 10. Closed Meeting Items Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - March 12, 2024 Closed Meeting Item #2 - Elgin County Emergency Management Preparations (a) the security of the property of the municipality or local board. Closed Meeting Item #3 - LS 24-4 Land Ambulance (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Motion Carried. 10.1 Closed Meeting Minutes -February 27, 2024 10.2 Manager of Emergency Management & Elgin -Middlesex Regional Fire School - Elgin County EM Preparedness 10.3 Director of Legal Services and Director of Finance - LS 24-4 Land Ambulance 11. Motion to Rise and Report Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT we do now rise and report. Motion Carried Closed Meetina Item #1 - Closed Meetina Minutes - February 27. 2024 Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT the February 27, 2024 Closed Meeting Minutes be adopted Motion Carried. Closed Meeting Item #2 - Elgin County Emergency Management Preparations Moved by: Councillor Hentz Seconded by: Councillor Noble RESOLVED THAT the confidential report from the Manager of Emergency Management and Elgin -Middlesex Regional Fire School be received for information. Motion Carried. Closed Meetina Item #3 - LS 24-4 Land Ambulance Page 7 of 62 Moved by: Councillor Couckuyt Seconded by: Councillor Tellier RESOLVED THAT Council proceed with the Land Ambulance service level proposed in the 2024 Budget which sets a twelve (12) hour ambulance shift at the Bayham Land Ambulance Station for the 2024 year. Motion Carried. 12. Motion to Adopt Recommendations from the Committee of the Whole Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 13. Consideration of By -Laws 13.1 By -Law No. 24-07 2024 Budget Being a By -Law to Provide for the Adoption of the 2024 Budget of the Corporation of the County of Elgin and to Establish the 2024 Tax Ratios, and 2024 Tax Rates for the Said Corporation of the County of Elgin and its Constituent Lower Tier Municipalities. Moved by: Councillor Hentz Seconded by: Councillor Widner RESOLVED THAT By -Law No. 24-07 be now read a first, second, and third time and finally passed. Motion Carried. 13.2 By -Law No. 24-09 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 12, 2024 Meeting. Moved by: Councillor Noble Seconded by: Councillor Tellier RESOLVED THAT By -Law No. 24-09 be now read a first, second, and third time and finally passed. Motion Carried. 14. Adjournment Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now adjourn at 11:43 a.m. to meet again on March 26, 2024 at 9:00 a.m. Motion Carried. Page 8 of 62 Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 9 of 62 U) 0) 0) > 0- 06 0 cu a) T- 0 0) V U) 0 cu Z-- V 0 ILLJ L.- 7-3 0 0 0— cu 0 ED CIA 0 CIA U) a) 7-3 a wom of ! .f of * , of . , . , :9 Cl cu cr) m a) 4tl--- Ltl--) a) ppi�pp�� . 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C` a r IU41 i M 0 m IL"i ILA" rl 7C" AMR c oo c L LL c 0 r- Q m N m m w u Rt U) Rt as M mIm e lri N m a m m a m r4 m Rt as r 01 0 r. H w u H m Rt m a IT IT T RRT ww w h c sOf w �q rl RT e« ri aei t ni Rr' C m ur c^I e^^M r Art to Ln Gf1 N N N m N O co N O) co d ElginCounty Report to County Council From: Michele Harris, Director of Homes and Seniors Services Date: March 26, 2024 Subject: Homes — Committee of Management Recommendation(s): THAT the report titled "Homes — Committee of Management" dated March 26, 2024 from the Director of Homes and Seniors Services be received and filed; and, THAT Council approve the Terms of Reference for the Committee of Management for Bobier Villa, Elgin Manor and Terrace Lodge Long -Term Care Homes; and, THAT the Council of the County of Elgin be designated as the Committee of Management for Bobier Villa, Elgin Manor and Terrace Lodge Long -Term Care Homes to fulfill the requirement under Subsection 135 (1) of the Fixing Long -Term Care Act, 2021; and THAT Council authorize execution of By -Law No. 24-10 to establish a Long -Term Care Homes Committee of Management for the Corporation of the County of Elgin. Introduction: This report seeks Council's approval of the Committee of Management Terms of Reference, By -Law No. 24-10 and designation of the Council of the County of Elgin as the Committee of Management for Bobier Villa, Elgin Manor and Terrace Lodge Long - Term Care Homes. Background and Discussion: Ontario's Fixing Long -Term Care Act, 2021 requires that the Council of a municipality establishing and maintaining municipal homes must appoint a Committee of Management to oversee the management of the Homes. The Fixing Long -Term Care Act (FLTCA), 2021 states that: Page 20 of 62 "135 (1) The council of a municipality establishing and maintaining a municipal home or the councils of the municipalities establishing and maintaining a joint home shall appoint from among the members of the council or councils, as the case may be, a committee of management for the municipal home or joint home." "135 (3) The regulations may provide for the composition of a committee of management and the qualifications and term of office of its members." Ontario Regulation 246/22 states that: "330 (1) A committee of management appointed under section 135 of the Act shall, (a) in the case of a municipal home, be composed of not fewer than three members, and (b) in the case of a joint home, be composed of not fewer than two members of the council of each of the municipalities maintaining and operating the joint home." Elgin County's three long-term care homes currently each have an internal staff professional advisory committee which meets quarterly to advise on elements of the FLTCA; and the Director of Homes and Seniors Services reports requirements within the legislation to County Council which has supported compliance within the FLTCA and ON Reg. 246/22. Training opportunities are available, at a cost, for Council and staff, designed specifically for Long -Term Care Committee of Management members that provide insight into the current long-term care environment and an understanding of the legislative requirements. Staff will bring training opportunities forward to the CAO and Committee of Management as they arise. The role of the Committee of Management is to provide governance oversight of the management of the three County of Elgin long-term care homes. The Committee of Management is broadly responsible for ensuring that the Home(s): • Complies with applicable legislation; • Meets the requirements of the funding from the Ministry of Health and Long -Term Care; • Maintains appropriate service standards for the residents; and, • Provides oversight of finance, audits and general operations. Financial Implications: There are no financial impacts associated with adoption of this report. Alignment with Strategic Priorities: Page 21 of 62 Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: N/A Communication Requirements: This report and the Committee of Management Terms of Reference will be shared with key internal stakeholders including senior leadership/management team of the County of Elgin Long -Term Care Homes, the Homes Medical Directors, and, Resident and Family council. Conclusion: The County of Elgin Long -Term Care Homes are exceptional places to both live and work. Establishing a Committee of Management will not only provide for governance oversight, it will also provide an avenue for sharing the successes that come with the Homes commitment to excellence, innovation, respect, diversity, inclusion, and education. All of which is Respectfully Submitted Michele Harris Director of Homes and Seniors Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 22 of 62 Terms of Reference Committee of Management for Bobier Villa, Elgin Manor, Terrace Lodge Purpose: Municipal long-term care homes must have a governing body to act as the Committee of Management under the Fixing Long-term Care Act, 2021 ("FLTCA, 2021'). The purpose of the Committee is to ensure legislative compliance with the FLTCA, 2021. Composition: The Committee of Management will be comprised of all members of County Council who meet the qualification criteria set out in the FLTCA, 2021. Term of Office: The term of office shall coincide with the term of office of members of County Council. Meetings: The Committee of Management will meet a minimum of four times a year. Conduct of Meeting: Meetings shall follow the process and procedures set out in the County's Procedural By -Law, when conducted as part of a Council meeting, or the County's Committee By -Law, if conducted as a standalone meeting. Agenda topics may include any matter that is required for compliant governance of the Home(s). Some typical examples of the type of information that will be presented to the Committee include: • Quarterly reporting (quality, performance measurement and continuous improvement; infection prevention and control, etc.) • Occupancy averages • Number of persons on the Homes wait list • Ministry of Long -Term Care inspection report details, quarterly and annual reporting, if any • Type and number of critical incident reports and written complaints • Ministry of Long -Term Care updates from the Director (funding announcements, updates to legislation, etc.) • Ministry of Labour visit report details • Fire Inspection report details • Homes departmental policy updates • Project updates • Agreement (new/extension) as per delegation by-law (provincial (LSAA, MSAA), service provider, students, etc.) Page 23 of 62 • Departmental highlights • Challenges and Emerging Opportunities • Resident Council highlights • Family Council highlights Staff Resources: Director of Homes and Seniors Services and Homes Administrators will provide information. Administrative support to the Committee of Management to be provided by the Administrative Services Department, as required. Additional subject -matter expertise from the County's departments will be provided as -needed. Page 24 of 62 THE COUNTY OF ELGIN By -Law No. 24-10 BEING A BY-LAW TO ESTABLISH A LONG-TERM CARE HOMES COMMITTEE OF MANAGEMENT FOR THE CORPORATION OF THE COUNTY OF ELGIN WHEREAS the Fixing Long -Term Care Act, 2021 ("Fixing Long -Term Care Act") requires a municipality to establish and maintain a long-term care home; AND WHEREAS the Corporation of the County of Elgin has established and maintains three (3) long-term care homes known as Bobier Villa, Elgin Manor and Terrace Lodge; AND WHEREAS section 135 of the Fixing Long-term Care Act requires the council to appoint from among the members of the council a committee of management for the long- term care home; AND WHEREAS section 75 of the Fixing Long-term Care Act sets out the duties of the committee of management; AND WHEREAS section 81 of the Fixing Long-term Care Act provides that the Corporation of the County of Elgin, as licensee, shall not permit any person who has been convicted of an offence or found guilty of an act as set out in the legislation to be a member of the committee of management; AND WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipal power shall be exercised by by -law, - NOW THEREFORE the County Council of the Corporation of the County of Elgin hereby enacts as follows: 1. THAT a Long -Term Care Homes Committee of Management for the Corporation of the County of Elgin be established; and 2. THAT the Long -Term Care Homes Committee of Management be comprised of all members of County Council that are qualified to hold such appointment pursuant to the requirements of the Fixing Long -Term Care Act. 3. THAT this bylaw shall come into force and effect on the day it is passed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26T" DAY OF MARCH, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 25 of 62 ElginCounty Report to County Council From: Amy Thomson, Director of Human Resources Date: March 26, 2024 Subject: 2024 Benefit Plan Renewal Recommendation(s): THAT County Council approve the 2024 negotiated renewal rate adjustments with Manulife Financial for all County of Elgin benefit plans. Introduction: The annual employee benefits renewal report from our benefit consultants at `Mosey and Mosey' has been received by HR staff. The report summarizes Mosey's analysis of the group benefits renewal action required by Manulife Financial (our current benefit plan provider). County staff are satisfied with the renewal as negotiated on our behalf by Mosey and Mosey with Manulife Financial and recommends this years' benefit plan renewal. Backaround and Discussion: The County of Elgin's employee group benefits program is underwritten by Manulife Financial and AIG Insurance. The County of Elgin is combined with other local municipal partners forming a "consortium" in order to provide benefits at the most competitive rates (through a broadening of risk sharing arrangement). Manulife Financial underwrites the Life Insurance, Long Term Disability (LTD), Health and Dental benefits. AIG underwrites the Accidental Death and Dismemberment (AD&D) benefit. The detailed report was received via Mosey & Mosey on March 1st, 2024, following their negotiations with Manulife. The County wide consortium represents a total of over four million dollars in annual premiums. Annual premiums for the County of Elgin will be almost two -million with the extended health and dental representing almost 70% of total cost. The group benefit program for the County of Elgin is broken down into two main components, based on the underwriting arrangements that apply to each, as follows: 1. Life Insurance and Long Term Disability: These are underwritten on a partially pooled, partially experience rated basis. The rating of these benefits takes into consideration the overall performance of the insurer's pool, changes in employee Page 26 of 62 demographics (e.g. aging) and the claims experience for the overall consortium. As a result of the 2020 marketing, life insurance rates were guaranteed until 2023; and Long Term Disability rates come off rate guarantee in 2022 — therefore all "savings" that came with the marketing of our plan have now expired. Manulife has incorporated an increase of 0% to Group Life and 5% to Long Term Disability premiums for 2024. 2. Extended Health Care and Dental: These are underwritten on a fully experience - rated basis by Manulife. Rates are established based on the results generated by the premium and claims experience for a twelve-month period each year (Dec — Nov.) combined for all participating municipalities. Effective in 2020, the consortium municipalities share experience on a 50/50 basis (50% is based on experience of the countywide plan, and 50% is based solely on our own municipality's experience). For the County, extended Health Care rates will increase 8.2% and dental rates will increase 3.3% for 2024. Extended Health Care is the highest cost driver and has various contributing factors. Typically, increased paramedical utilization and the impact of specialty drugs contribute to escalating costs. Additionally, there is a stop loss pooling arrangement in place designed as added protection against the impact of catastrophic claims. Stop loss is a mandatory insurance, the costs of which have increased steadily over the years. Financial Implications: Following negotiations with the insurance carrier and the impact of the extended health care experience results over the last quarter, renewal costs reflect an upward adjustment in overall premiums of 5.9% for the County of Elgin's plans. This represents an additional annual cost over current rates of approximately $118,788 as outlined in detail, below: Page 27 of 62 Current Cost Volume or Monthly Benefits Classifications # of Lives Premium Group Life All Employees $22,718,500 $10,201 AD&D All Employees $14,3811,500 $360 Long Term Disability All Employees $649,5113 $38,016 POOLED BENEFITS MONTHLY PREMIUM: $48,577 Extended Health Care All Employees 225 $76,939 Dental Care All Employees 222 $29,166 EXPERIENCE -RATED BENEFITS MONTHLY PREMIUM: $106,105 Overall Monthly Premium Provincial Sales Tax (Currently 8%) Total Monthly Premium Including Sales Tax Annual Preimium Adjustment Over Current Alignment with Strategic Priorities: $154,682 $12,375 $167,057 Negotiated Renewal Costs Monthly Premium % Change $10,201 0.0% $360 0.0%4 $39,915 5.0% $50,476 3.9% $83,246 8.2% $30,127 3.3% $113,373 6.8% $163,849 $13,107 $176, 956 lel: 5.9% Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: While the County is part of a benefit plan consortium with all seven local municipalities, each benefit plan renews separately and thus the current report does not have an impact on our LMPs. Communication Requirements: N/A Page 28 of 62 Conclusion: Human Resources staff recommends acceptance of the renewal rate adjustments with Manulife Financial effective April 1, 2024. A copy of the benefit consultant's report is available with Human Resources for review if desired. All of which is Respectfully Submitted Amy Thomson Director of Human Resources Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 29 of 62 ElginCounty Report to County Council From: Jennifer Ford, Director of Financial Services/Treasurer Date: March 26, 2024 Subject: 2024 Borrowing By -Law Recommendations: THAT the March 26, 2024, report titled, "2024 Borrowing By -Law", submitted by the Director of Financial Services/Treasurer to outline the need to maintain a credit facility be received and filed; and, THAT the amended accompanying Borrowing By -Law for 2024 be read for approval. Introduction: Section 407 of the Municipal Act 2001, S.O. 2001, c.25, provides authority for a Council, through the use of a By -Law, to authorize the head of Council and the Treasurer to borrow from time to time, by way of a promissory note or bankers' acceptance, such sums as Council may consider necessary to meet the current expenses and other qualifying expenditures (as set forth in the said section 407 of the Act) of the Corporation until levies from local municipalities and other revenues are received. This report outlines the need for this By -Law to support the maintenance of our credit facility annually in order to provide business continuity. Background and Discussion: The County of Elgin has historically enacted a Borrowing By -Law to enable potential borrowings of either a specified percentage or amount based on the current year revenue budget which must be refreshed each year once budget has been passed. The purpose of a blanket short-term Borrowing By -Law is to enable the County to meet current year obligations for short term purposes only. It is expected that any borrowing that takes place under this authority would be fully repaid within the same year when expected revenues are received. In the past several years, the County has experienced occasions where the need for the provisions offered by this By -Law were relevant from an emergency preparedness standpoint. The most notable occasion occurred during the Covid-19 pandemic. During the onset of the pandemic, the County extended the levy payment timeline in an effort to relieve financial pressures on our Local Municipal Partners related to paying the levy Page 30 of 62 revenue to us quarterly. In turn, our Local Municipal Partners were able to offer ratepayers further time to pay property taxes and provided relief from the initial unknown financial stresses on households in the County during the state of emergency. The extension of the timelines had the potential to put the County in a position where we may have had need to borrow to meet our obligations between payment periods. However, ratepayers were able to meet their commitment to paying taxes on time which enabled our Local Municipal Partners to pay the levy to the County in the usual manner. As a result, the need to borrow during that time did not materialize. Financial Implications: It is prudent for us to maintain trusted working relationships with our employees, vendors, and partners. Our employees and vendors expect timely payment of their payroll and invoices respectively so that the County is able to continue to deliver critical services to our community such as Long -Term Care and Ambulance Services. From time to time, the County may experience extreme external events, pressures, or other emergency situations that may affect or interfere with our receipt of revenue or expense timelines for a short period of time. In order to meet our payment obligations, and to ensure continuity of service, it is best practice to ensure that documentation with our banking partner is in place in advance of our need to borrow. Council approval of the Budget By -Law and the Borrowing By -Law are the two pieces of documentation that our banking partner requires to ensure that our credit facility obligations remain in place annually and in advance of our need. Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ❑ Fostering a healthy now and in the future. ways of addressing environment. community need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and community and other effectively. stakeholders. Local Municipal Partner Impact: No immediate impact at this time. Page 31 of 62 Communication Requirements: Once approved, the Borrowing By -Law and Budget By -Laws will be forwarded to our banking partner to enable us to fulfill the final obligation related to credit facility documentation that will place us in good standing with them should the need to borrow arise. Conclusion: The County has not had the need to borrow for short-term purposes for many years but has maintained a credit facility with our banking partner over this time. From an emergency preparedness and best practice perspective, advanced planning enables the County to quickly pivot and lean on our ability to borrow immediately should the need arise. Staff recommend the continuation of the credit facility and that the Borrowing By -Law be approved in order to complete the documentation with our banking partner. All of which is Respectfully Submitted Jennifer Ford Director of Financial Services/Treasurer Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 32 of 62 COUNTY OF ELGIN By -Law No. 24-11 BEING A BY-LAW TO AUTHORIZE THE WARDEN AND TREASURER TO BORROW FROM TIME TO TIME TO MEET CURRENT EXPENDITURES DURING THE FISCAL YEAR ENDING DECEMBER 31, 2024 WHEREAS section 407 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides authority for a Council, by by-law, to authorize the head of Council and the Treasurer to borrow from time to time by way of promissory note or bankers' acceptance, such sums as the Council considers necessary to meet, until Ieviesfrom local municipalities and other revenues are received, the current expenditures of the Corporation for the fiscal year; AND WHEREAS the Council of the Corporation of the County of Elgin, hereinafter called the "Corporation", deems it necessary to borrow, from time to time, by way of promissory note or bankers' acceptance, certain sums to meet, until levies from local municipalities and other revenues are received, the current expenditures of the Corporation, for the fiscal year 2024; AND WHEREAS the total amount that may be borrowed from all sources at any one time to meet the current expenditures of the Corporation, exceptwith the approval of the Ontario Municipal Board, is limited by section 407 of the Municipal Act to a portion of the total 2024 estimated revenues of $ 101,635,278. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of Elgin: 1. THAT the Warden and the Treasurer are hereby authorized to borrow, from time to time, byway of promissory note or bankers' acceptance, during the fiscal year 2024 (hereafter referred to as the current year), such sums as may be necessary to meet, until levies from local municipalities and other revenues are received, the current expenditures of the Corporation and the other amounts that are set out in subsection 407 (1) of the Municipal Act. 2. THAT a promissory note or bankers' acceptance made under Section 1 shall be signed by the Warden, or such other person as is authorized by a by-law to sign it, and by the Treasurer or Deputy Treasurer. 3. THAT the lenders from whom amounts may be borrowed under the authority of this by-law shall be, the Bankof Montreal, 739 Talbot Street, St. Thomas, Ontario, N5P 1E3, and such other lender(s) as may be determined from time to time by resolution of the Council. 4. THAT the total amount which may be borrowed at any one time under this by-law, together with the total of any similar borrowings that have not been repaid, shall not exceed, from January 1st until September 30th of the current year, 50 percent of the estimated revenues of $101,636,278 or $50,818,139, or from October 1st until December 31st of the current year, 25 percent of the said estimated revenues or $25,409,070. 5. THAT for the purposes ofthis by-law, the estimated revenues ofthe Corporation shall include sums to meet the current expenditures and obligations of the Corporation for the fiscal year and for any body and other purposes for which the Corporation is required by law to provide. Estimated revenues for the Corporation shall not include revenues derivable or derived from: (a) borrowing or issue of debentures or (b) a surplus, including arrears of levies, or (c) a transfer from the capital fund, reserve fund or reserves. Page 33 of 62 6. THAT the Treasurer shall, at the time when any amount is borrowed under this by- law, ensure that the lender is or has been furnished with a certified copy of this by- law, a certified copy of the resolution mentioned in Section 3 determining the lender if applicable, and a certified copy of the estimates of the Corporation adopted for the current year. The Treasurer will provide to Council the total of any other amounts borrowed from any and all sources under authority of Section 407 of the Municipal Act that have not been repaid. 7. THAT if the estimates for the current year have not been adopted at the time an amount is borrowed under this by-law, (a) the limitation on the total borrowing, as set out in Section 4, shall be calculatedfor the time being upon the estimated revenues of the Corporation as set forth in the estimates adopted for the preceding fiscal year. (b) the certified copy furnished under Section 6 shall show the revenues of the Corporation as set forth in the estimates adopted for the preceding fiscal year. 8. THAT all or any sums borrowed under this by-law shall, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the current fiscal year and for any preceding fiscal years as and when such revenues are received, but such charge does not defeat or affect and is subject to any prior charge then subsisting in favour of any other lender. 9. THAT this by-law takes effect and comes into force on March 26, 2024. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26th DAY OF MARCH, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 34 of 62 ElginCounty Report to County Council From: Jennifer Ford, Director of Financial Services/Treasurer Date: March 26, 2024 Subject: Council and Outside Boards Remuneration and Expenses Recommendation(s): THAT the report titled "Council and Outside Boards Remuneration and Expenses" dated March 26, 2024 from the Director of Financial Services/Treasurer be received and filed. Introduction: As per Section 284 (1) of the Municipal Act, each year, the County is required to provide a statement to Council related to Council and Outside Boards remuneration and expenses paid in the previous year. Background and Discussion: Warden and Council remuneration and expenses totaled $309,356.89 for the 2023 calendar year and convention expenses were $33,113.13. Remuneration and expenses paid to persons on Outside Boards totaled $16,050 for that same time period. Financial Implications: �m Alignment with Strategic Priorities: Page 35 of 62 Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Im None. Communication Requirements: �m Conclusion: For 2023 the total remuneration and expenses, including conventions, for both Elgin County Council and Outside Boards was $358,520.02. All of which is Respectfully Submitted Jennifer Ford Director of Financial Services/Treasurer Lisa Czupryna Senior Financial Analyst Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 36 of 62 Treasurer's Statement Of Remuneration and Expenses - for County Council March 20Session, 2024 To the Warden and Members of the Elgin County Council, The following is a statement of the remuneration, mileage, and expenses paid to each member of the Elgin County Council for the period 0fJanuary 1.2023[ODecember 31.2023.along with 8history for the prior two years. REMUNERATION and MILEAGE COUNCIL, COMMITTEES and OUTSIDE BOARDS 2023 2022 2021 Couukuyt Jack 28'113.87 3'318.77 0.00 French, Mary (DeC2021 Warden & Jan -Nov 2022Warden) 0.00 04.033.20 30.054.18 Giguere' Dominique 30'282.50 27'330.08 27'445.83 Hen[z, K8iCh8e| 28.073.38 3.31877 0.00 Jones, Grant 28'015.07 20'788.85 20'880.34 Ke[ohabaw.Edvvand (Dec 2022Warden & Jan -Dec 2023\ 80.780.38 31.10742 27.138.97 Leatharn'Riohanj 21'00340 0.00 0.00 Marks, Tom /J8n-N0v2021Warden) 0.00 23.949.29 70.029.29 W1artvn' Sally 0.00 23'704.10 20'88743 McPhail, Duncan 7.133.52 27.878.84 27.001.57 W1enni||'[}ave 0.00 23'070.85 27'34845 N0b|e, Todd 27.430.33 3.318.77 0.00 Purcell, Bob 0.00 24'070.04 27'140.00 Sloan, Andrew 28.980.00 3.318.77 0.00 VVidner'K1ark 2832022 331877 0.00 Total Paid to Warden & Council 309,356.89 289,793.23 (2) 291,212.12 Completed consistent with By -Law 05-12.By-Law 05-13and By -Law 05-45. Footnote (1): Effective January 2019 the one-third tax exemption for the non -accountable allowance paid to municipal officers was ended and to eliminate the negative impact of this tax policy change Council voted to gross up both the Warden's and Counci|'aremuneration. Footnote (2): In 2020-2021 lower expenses for conventions and mileage due to COVID-19. All of which is Respectfully Submitted Jennifer Ford Director of Financial Services / Treasurer Lisa Czupryn Senior Financial Analyst Approved for Submission BlaimaG. Parkin Chief Administrative Officer /Clerk Page 37 of 62 Treasurer's Statement Of Remuneration and Expenses - for Outside Boards March 26 Session, 2024 To the Warden and Members of the Elgin County Council, The following is a statement of the remuneration, mileage, and expenses paid to persons appointed to Outside Boards for the period January 1, 2023 to December 31, 2023 as authorized by the following By -Laws: LAND DIVISION COMMITTEE Aldred, Dugald Andrews, John Fleck, John Jenkins, David Marks, Tom Seldon, John Unger, William Total JOINT ELGIN-CENTRAL ELGIN ACCESSIBILITY ADVISORY COMMITTEE No outside members GREEN LANE COMMITTEE No outside members TOTAL OUTSIDE BOARDS All of which is Respectfully Submitted Jennifer Ford Director of Financial Services / Treasurer Lisa Czupryna Senior Financial Analyst Completed consistent with By -Law 20-10 Completed consistent with By -Law 19-40 I I I Completed consistent with By -Law 19-40 16,050.00 Approved for Submission Blaine G. Parkin Chief Administrative Officer / Clerk Page 38 of 62 TREASURER'S STATEMENT ON CONVENTION EXPENSES To the Warden and Members of the Elgin County Council, The following is an itemized statement of the conventions attended and expenses paid to each Member of Elgin County Council, during the calendar year ending December 31, 2023. KIj0*XK07'LI kyj*Ll h Il to] LI 1 2 3 4 COUNCILLOR ROMA OGRA AMO OWIVIC Couckuyt, Jack 0.00 0.00 1,950.39 0.00 Hentz, Mike 2,029.34 0.00 1,111.30 0.00 Gigu6re, Dominique 1,302.65 0.00 978.44 0.00 Jones, Grant 0.00 0.00 1,858.89 0.00 Ketchabaw, Ed (Warden) 1,285.55 2,189.92 1,334.13 0.00 Leatham, Richard 0.00 0.00 2,348.42 0.00 McPhail, Duncan 2,284.28 839.52 0.00 0.00 Noble, Todd 2,099.51 2,823.98 1,702.59 0.00 Sloan, Andrew 2,147.71 0.00 1,826.67 0.00 Widner, Mark 1,286.62 0.00 1,346.88 0.00 TOTALS $ 12,435.66 $ 5,853.42 $ 14,457.71 $ - All figures include H.S.T. 5 OTHER iTe-YWITEYOU-1 COUNCILLOR 1,950.39 3,140.64 2,281.09 1,858.89 4,992.77 2,348.42 3,306.97 6,626.08 3,974.38 2,633.50 $ 366.34 $ 33,113.13 ROMA Rural Ontario Municipal Association OGRA Ontario Good Roads Association AMO Association of Muncipalities Ontario OWIVIC Ontario West Municipal Conference OTHER Western Ontario Wardens Caucus Annual General Meeting All of which is Respectfully Submitted Approved for Submission Jennifer Ford Director of Financial Services / Treasurer Lisa Czupryna Senior Financial Analyst Blaine G. Parkin Chief Administrative Officer / Clerk Page 39 of 62 2023 COUNCILLOR Registration Mileage & Other Expenses Per Diem Expenses Total Conventions Couckuyt, Jack 870.05 182.18 898.16 1,950.39 Rural Ontario Municipal Association ROMA 0.00 0.00 0.00 0.00 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 870.05 182.18 898.161 1,950.39 Ontario West Municipal Conference OWMC 0.00 0.00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 Hentz, Mike 1,409.37 293.80 1,437.47 3,140.64 Rural Ontario Municipal Association ROMA 574.94 293.80 1,160.60 2,029.34 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 834.43 0.00 276.87 1,111.30 Ontario West Municipal Conference OWMC 0.00 0.00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 Giguere, Dominique 1,409.37 363.74 507.98 2,281.09 Rural Ontario Municipal Association ROMA 574.94 219.73 507.98 1,302.65 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 834.43 144.01 0.00 978A4 Ontario West Municipal Conference OWMC 0.00 0.00 0.001 0.00 OTHER 0.00 0.00 0.00 0.00 Jones, Grant 870.05 98.68 890.16 1,858.89 Rural Ontario Municipal Association ROMA 0.00 0.00 0.00 0.00 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 870.05 9&68 890.16 1,85&89 Ontario West Municipal Conference OWMC 0.00 0.00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 Ketchabaw, Ed (Warden) 2,284.52 424.64 2,283.61 4,992.77 Rural Ontario Municipal Association ROMA 574.95 0.00 710.60 1,285.55 Ontario Good Roads Association OGRA 839.52 0.00 1,350.40 2,189.92 Association of Munci alities Ontario (AMO) 870.05 241A7 222.61 1,334.13 Ontario West Municipal Conference OWMC 0.00 0.00 0.00 0.00 OTHER - Western Ontario Wardens Caucus Annual General Meeting 0.00 183.17 0.00 183.17 Leatham, Richard 870.05 78.91 1,399.46 2,348.42 Rural Ontario Municipal Association ROMA 0.00 0.00 0.00 0.00 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 870.05 7&91 1,399.46 2,348A2 Ontario West Municipal Conference OWMC 0.00 0.00 0.00 0.00 OTHER 0.00 O.001 0.00 0.00 McPhail, Duncan 1,414.46 457.83 1,434.68 3,306.97 Rural Ontario Municipal Association ROMA 574.94 274.66 1,434.68 2,284.28 Ontario Good Roads Association OGRA 839.52 0.00 0.00 839.52 Association of Munci alities Ontario (AMO) 0.00 0.00 0.00 0.00 Ontario West Municipal Conference OWMC 0.00 a00 0.00 0.00 OTHER - Western Ontario Wardens Caucus Annual General Meeting 0.00 183.17 0.00 183.17 Noble, Todd 2,248.89 472.421 3,904.77 6,626.08 Rural Ontario Municipal Association ROMA 574.94 235.11 1,289.46 2,099.51 Ontario Good Roads Association OGRA 839.52 237.31 1,747.15 2,823.98 Association of Munci alities Ontario (AMO) 834.43 0.00 868.16 1,702.59 Ontario West Municipal Conference OWMC 0.00 a00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 Sloan, Andrew 1,409.37 472.97 2,092.04 3,974.38 Rural Ontario Municipal Association ROMA 574.94 24130 1,331.07 2,147.71 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 834.43 231.27 760.97 1,82&67 Ontario West Municipal Conference OWMC 0.00 a00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 Widner, Mark 1,444.99 41.75 1,146.76 2,633.50 Rural Ontario Municipal Association ROMA 574.94 0.00 711.68 1,28&62 Ontario Good Roads Association OGRA 0.00 0.00 0.00 0.00 Association of Munci alities Ontario (AMO) 870.05 4135 435.08 1,34&88 Ontario West Municipal Conference OWMC 0.00 a00 0.00 0.00 OTHER 0.00 0.00 0.00 0.00 TOTALS $14,231.12 $2,886.92 $15,995.09 $33,113.13 Rural Ontario Municipal Association ROMA 4,024.59 1,265.00 7,146.07 12,435.66 Ontario Good Roads Association OGRA 2,518.56 237.31 3,097.55 5,853.42 Association of Munci alities Ontario (AMO) 7,687.97 1,018.27 5,751.47 14,457.71 Ontario West Municipal Conference OWMC 0.00 a00 0.00 0.00 OTHER 0.00 0.00 0.001 0.00 Page 40 of 62 ElginCounty Report to County Council From: Nicholas Loeb, Director of Legal Services Peter Dutchak, Director of Engineering Services Date: March 26, 2024 Subject: LS 24-5 - Road Closing By -Law - Part 5, 11 R-10965 Recommendations: THAT the report titled "LS 24-5 - Road Closing By -Law - Part 5, 11 R-10965" dated March 26, 2024 from the Director of Legal Services and Director of Engineering Services be received and filed; and THAT Council pass the road closing by-law for Part of Lot 16, Range 1 South of Union Road, Part Lot 16 Range 2 South of Union Road, Part 5, Plan 11 R-10965, Township of Southwold, as it appears on the March 26, 2024 Council agenda. Introduction: This Report to Council recommends that Council close a very small, untraveled portion of Union Road for the purpose of enabling the small area to be transferred to Domus Developments (London) Inc. ("Domus" or the "developer"). Background and Discussion: Union Road is part of the County road network (Elgin County Road 20). As part of a development being constructed by Domus, the County is receiving road widening parcels that abut the development property. Domus is seeking the transfer of a very small amount of land (- 25m2) to it at nominal cost. The Director of Engineering reviewed the request and sought confirmation from the OLS utilized by the developer that there were no utilities within the land to be transferred. Written confirmation was received from the OLS to that effect. The Director of Engineering is supportive of transferring the land. The part is in excess of the width necessary for the road and is an unusual `triangle' shape that was originally drawn on the plan for what was then Mill Street in 1843. A road closing by-law is necessary to remove the portion of land that makes up this small triangle as a highway. Without the registration of a closing by-law on title, the Page 41 of 62 County would technically be transferring a portion of a highway to private ownership, which could create a cloud on title. Therefore, it is practical to take this step at this time for both the County and developer. Financial Implications: None. Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: None. Communication Requirements: Legal counsel for the developer will be notified of the passing of the by-law and requested to register it on title for subject lands. Conclusion: A small (-25m2) parcel of existing road allowance is deemed surplus to the needs of the County of Elgin along Union Road (CR 20). This parcel is identified on Registered Plan 11 R-10965 as Part 5 and is recommended to form part of a road closing by-law before being transferred to private ownership. Page 42 of 62 All of which is Respectfully Submitted Nicholas Loeb Director of Legal Services Peter Dutchak Director of Engineering Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 43 of 62 ,w PARr ,l Or r, , YrY �� I, Ix r YARf ? PARr '`' FAfi'PP rl „ YppGP 1� X 95y i �Oi 'ry A V , IMU a 11M FARI % ^�' { NAR7 1 t r n ,.,.mow I "r 31 � I x 4 -cc t . 4.— w d h R_ e w W i M Page 44 of 62 0 III �i, Figm rihornas �VII�O �fSiw, �Aa 0oalition to A End Poverty POVERTY TO I:�0S II B II Il..J1' Y Elgin St. Thomas Coalition to End Poverty ...:..lgyp ..!::tYLg2..!. j.�:!..q..�:l..:.� a. fe.. ...l.pu.p.!:::y p�.l..!.�:.!.p!"!..:.�;a March 8th, 2024 Sent Electronically Attention: Warden and Members of Council for Elgin County CAO/Clerk Blaine Parkin For Information Re: Elgin St. Thomas Coalition to End Poverty -2023 Timeline of Success The Elgin St. Thomas Coalition to End Poverty has released its 2023 Timeline of Success. Yearly, the coalition collates successes that we have seen in our communities contributing to poverty prevention and elimination. We are sharing this timeline with you today in celebration of the hard work of all members, local groups, agencies, community volunteers, and municipalities working towards ending poverty. Highlights this year include: an expansion of supportive housing, a successful `Community Conversations' event, a proclamation with the City of St. Thomas for the International Day to Irradicate Poverty, and the launch of `A Place Called Home: A Community Plan for St. Thomas - Elgin to end Women Led Family Homelessness', among others. Please review the attached 'Timeline of Success' and consider sharing as appropriate with your staff and constituents. Thankyou foryour ongoing contributions and support of this work. Municipalities are key partners in reducing poverty and its effects within our communities. We look forward to continuing this work in our local communities and celebrating successes in years to come. At the coalition we strive to make sure we are including all areas of Elgin St. Thomas as well as local decision makers. If you are interested in joining the coalition, please contact lir.:q.:f:o.@.pcw. arty,r.)aCtiir. i)n.r,a for more information. Sincerely, The Elgin St. Thomas Coalition to End Poverty Who are we? The Elgin St. Thomas Coalition to End Poverty is a dedicated group of local agencies and volunteers in Elgin and St. Thomas who are committed to ending poverty in our region. This work is largely focused around key priority areas including safe and affordable housing, adequate income and living wages, and food security. Page 45 of 62 A ChG11r.0 n11 M1001 card11MIN fiGM 1201313I0 WA llil4l1d exp,.flepv.,P.� ch l0Ijwltq4� wles4 w1( rnsrw,rr.*,. wnd kxcd kffnyl�' F"4 TuiesdaV, October 10,, 2023, 7:00 pm nnlwth5'linilwo � 75%') rolbo' 5vteigi p le, o he a il� lie �II II rod III in g le �I o %Air ��t [t le �Ioi, lo%f le, irty III III iii le III ir�ii C' U III M 11 111t�l U I'l III ty, 51114111111111 1 This, number is, miloli'le than the population of Aylimel,, Wast Lorne, Poirt 1 211F 15 Stanley and Poll Bui-weill combined. im'1111willy ` C)cto: :NP11 17 114cnor rnbew 'volunteer -run, 11:6111milly Recognition of H IFamnuiltllll International YWCA Minter at Harvest Hands ReCognized as 110 % chiff oil lic Seligirl"'Ibell Horriellessness Day to, Drrwll% suppcoted rescues and Veteran 11011111,625,51111 lndwellopenS45 Slabli1ftylworkerI Eraidlicate Ible Goodwill re-dilistributes tire FUni Zero IRALJCftll In the, supportive Position at?)RCA Merity,with clothing works, equivalent of 65iK czmmunitywithi Builtfor zero housing unifts at funded1by STE Proclamation dstributesover meais nrcrithill( wilt for Zerc canada Canada campaign Thestaidan soclaa serl from crty Haill 7rMcoats liebiwivy Alliq fl Se Se 11:4 wvillicu fkftAA:4:l11 qhAIDII'm 'Nhrm? m1bi!!r ccd6E!st W& of the Year Employment Cornmwvilty Ilauni YWCA IFanmily Community The Nairr-liell Liviling Wage! raised over $3010w Serii Ell "A Place calledi Trainsitional Forl1i'llifor i into 1110eaSEG to directly i uppofting the hosts a busy Horrie - A Cornnnurvft,r Horne of ins Planet VicnAh thi urnew llaiRger $112.65 for ulppe IRoomnm Ernergew-y canninnuirlity-ill Ptan, for St. Thomas- Model for iocalion, at 552 Elgin-Oxfor& job fair i in, St. i to end Warren SubstanceUse Tallbc4r St Landioni Ovemight suppon torThomas LaddFaM!Ill( P-rt�'ventfon oputh at Youftfi� Unfirrifted. Hoirneles-sness"' 2 Page 46 of 62 The Coalition to Emend Roveirtyls ii-nade up of IEllg41j St., Thornas citizens, agendes, blusinesses and government repriesentatives.. Olur plans, and projects align with thile good work that's, allready being donein ollur communit y i iousiing slalHity Fliini(od Secur!"Ity irvccniririe Secuilty Everyone can find and maintain, Ever° one. has access, to accessible I"� 111 Everyone has aiccess to a a safe. and affordable plaice to 0 affoirdable, sufficient and Wage and Employment caHl hoinne. nutiritJOILIS food. Resou rices. Th is year II IIIrle IIIiii Iirii thli 01U I' C011111TUnity partnerships helped hoLl5e over 50,indivic!LjalIs.. We connected people to ime iiir1come, supports and folly oppoii that hie 11ped thiem find stro,nig finzinicia I sta,II Din Octobier �12, the A, rIica iin C111dirline III u aiiiicl Ybit&[II, IlIlllphuiun(CANC Ihosted a forumi to discuss the IIlaineI '161-jiuCh: II11Acdiell for subistapire pirevenition. Thiie, event was, well attended' Iby 72 C011MMUnity' nijernII froir cliffeirent social sectors iincluding youth, MILIF)iCilpa] leaders, p6ice, scII business owners, par- ents, locaJI cloctoirs, etc.. ThiegoaJI of fbirLI I'll was to deterinine corninnuinity investmenit in, ad cptfingthis a,11pproach to substance p reventio,ni. Over 30 pa,irti cipaints stoned moan to f LI III the coinveirsation and d evel op a lclIa ni for adoption Th,e morneintuinn Of our IlIacalI work is s�uppomoirk� Ihiya, Il co,nnni�iitrn,eint to the approach of $21M over the next 5 years.. As I of th,e deciairation at City 1HIall, On 17 1)ay b-ii [:iradiufl, Poverty local imedia were in attendarice. CTVs Brent Lale created a video piece highlighting the experience of poverty for one comimunity niernbeir. To ii tfte story or view the video, scan this QR code BUIILT �Ii I a III � III zi 5 Ilf lifil zi 1 a iii, d ll iii, Ig vin i fli 1 l31u i�l lli � fiaii Zie iii, ii, u C a in: zi 11 a Our cocnirldinity cointinUes to learni,sulp1port, and ado 1pt Ipiroven practices whil,e utilIizing FOR real t.1hre data, to inforim systenij improveiment. ZER0111 We look forward to nizny inoire years of :61ective Tuccess,ancl engagerrient with our St. C A 1`4 a%, TII EIgilin COMMIL111itypartners, ileadership, and jjpolitical and key stakehol,cleirs-as, we C0111tInUe to Ilpinovide resi!Iieniozym, commitment, and IlhOpe.. 1n,2023, we saw more than 170 unique foix, iinzlii iiindliividuarls and families, I out of homellessniess iiin o housing, comprising 58% of the 295 referred with the year,, 3 Page 47 of 62 March 7, 2024 INVITATION TO THE MIDDLESEX COUNTY WARDEN'S CHARITY GOLF TOURNAMENT FIREROCK GOLF CLUB TU ES DAY, J U N E 181, 2024 On behalf of Warden Aina DeViet and Middlesex County Council, it is my pleasure to invite you to the 2024 Middlesex County Warden's Charity Golf Tournament. No doubt you are aware of what a great social and community event this golf tournament is. The 2023 Middlesex County Warden's Charity Golf Tournament raised $23,000.00 for four community organizations — Lucan Minor Hockey, Lucan Ilderton Athletics, Lucan Skating Club, and Lucan Soccer Club. Warden Aina DeViet has selected Ailsa Craig & Area Food Bank, Ska-Nah-Doht Village and Museum, and the Middlesex Centre Archives as the 2024 tournament benefactors. Without question, the 2024 Middlesex County Warden's Charity Golf Tournament will be a fantastic event, so mark this day on the calendar, tell your friends and colleagues and register prior to Monday, June V, 2024. For additional information regarding the tournament, our selected beneficiaries, and how to participate, I encourage you to visit ourWarden's Charity Golf Tournament webpage. To register to play in the tournament or to attend dinner only, the registration link is available as follows: https://form.mileex.ca/ orm/golf Please contact Rebecca Glavin, Legislative Services Coordinator at 519-434-7321 ext. 2259 or rglavin mileex.ca for payment details and for any other questions in regards to attending the tournament, sponsoring, or making a donation. I look forward to seeing you on Tuesday, June 181 at FireRock Golf Club Yours truly, Bill Rayburn CAO Page 48 of 62 The Town of Goderich 57 West Street Goderich, Ontario N7A 21<5 519-524-8344 town hall @goderich.ca www.goderich.ca Friday, March 8, 2024 Rural Ontario Municipal Association ATTN: Board of Directors Ontario Good Roads Association ATTN: Board of Directors G ODERI'CH Ganado's Prettiest Tawn SENT VIA EMAIL: roma(a roma.on.ca SENT VIA EMAIL: info(a�goodroads.ca RE: Return to Combined ROMA and OGRA Conferences Dear ROMA & OGRA Board of Directors, Please be advised of the following motion passed at the Monday, February 26, 2024, Goderich Town Council Meeting: Moved By: Councillor Kelly Seconded By: Councillor Petrie WHEREAS as a past attendee of combined conferences, it makes great sense for the OGRA & ROMA conferences to be returned to a combined conference effort, not only financially for the municipality but also for availability for participation of members of Council and staff, and WHEREAS these conferences afford a vital opportunity for delegations with members of our provincial parliament, returning to a combined conference provides a better respect to their availability and participation; and WHEREAS during the 2019 OGRA conference AGM a resolution was passed regarding the re-establishment of an annual combined conference for both OGRA & ROMA; and WHEREAS it is understandable that little movement has happened since the resolution at the 2019 OGRA conference AGM was passed, due to delays of the COVID-19 pandemic; and WHEREAS not all persons who wish to attend can do so in person, that a hybrid participation option be considered for the sessions; NOW THEREFORE BE IT RESOLVED that the Council of the Town of Goderich call upon both the ROMA & OGRA boards to re-establish a combined OGRA & ROMA annual conference. Page 49 of 62 The Town of Goderich 57 West Street Goderich, Ontario N7A 21<5 ODERICH 519-524-8344 town hall @goderich.ca s Prottiest www.goderich.ca FURTHERMORE that this resolution be forwarded to Premier Doug Ford, Minister Paul Calandra, MPP Ben Lobb and be circulated to Municipalities of Ontario; as amended. CARRIED If you have any questions, please do not hesitate to contact me at 519-524-8344 ext. 210 or afisher(? goderich. ca. Yours truly, Andrea Fisher Director of Legislative Services/Clerk /ar cc. Premier Doug Ford premierLontario.ca Hon. Paul Calandra Paul.CalandraLl2c.ola.org MPP Lisa Thompson, Huron —Bruce lisa.thompsoncoc.ola.org Mandi Pearson, Clerk/Operations Clerk mpearsonLpetrolia.ca Ontario Municipalities Page 50 of 62 Legislative Services Michael de Rond 905-726-4771 clerks@aurora.ca .. . .................. Town of Aurora ' 100 John West Way, Box 1000 Aurora, ON L4G 6J1 March 6, 2024 The Honourable Doug Ford, Premier of Ontario Delivered by email Premier's Office, Room 281 premier@a ontario.ca Legislative Building, Queen's Park Toronto, ON M7A 1 Al Dear Premier Ford: Re: Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.7 - Mayor Mrakas; Re: Request for Amenity Sharing Memorandum of Understanding (MOU) with School Boards for Evening/Weekend Gymnasium Use Please be advised that this matter was considered by Council at its meeting held on February 27, 2024, and in this regard, Council adopted the following resolution: Whereas the Town of Aurora recognizes the importance of fostering community engagement and providing recreational opportunities; and Whereas schools are funded by local taxpayers; and Whereas school gymnasiums serve as valuable amenities that can enhance recreational activities for residents; and Whereas existing school board policies/procedures do not prioritize municipal residency within their allocation of the use of space; and Whereas the school board charges a premium rate to use the schools on weekends causing a barrier for the Town or local organizations to afford; 1. Now Therefore Be It Hereby Resolved That this Council requests the Province and the Minister of Education to assist in making school board facilities available to local municipalities on a priority, at a cost recovery rate; and 2. Be It Further Resolved That Council requests the School Boards within the jurisdiction of the Town of Aurora to enter into a Memorandum of Understanding (MOU) with the Town for the shared use of school gymnasiums on evenings and weekends; and 3. Be It Further Resolved That a copy of this request be sent to the relevant School Boards, expressing the Town's interest in establishing a collaborative agreement for evening and weekend gymnasium access; and Page 51 of 62 Town of Aurora Council Resolution of February 27, 2024 Request for Amenity Sharing Memorandum of Understanding (MOU) with School Boards for Evening/Weekend Gymnasium Use March 6, 2024 2 of 2 4. Be It Further Resolved That the Town staff is directed to collaborate with the School Boards in drafting the terms and conditions of the MOU, ensuring clarity and fairness in the shared use of these facilities; and 5. Be It Further Resolved That upon reaching an agreement, the MOU shall be presented to Council for review and approval; and 6. Be It Further Resolved That a copy of this Motion be sent to The Honourable Doug Ford, Premier of Ontario, The Honourable Paul Calandra, Minister of Municipal Affairs and Housing, The Honourable Stephen Lecce, Minister of Education, Marit Stiles, Leader of the Ontario New Democratic Party, Bonnie Crombie, Leader of the Ontario Liberal Party, and all MPPs in the Province of Ontario; and 7. Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration of support. The above is for your consideration and any attention deemed necessary. Sincerely, Michael de Rond Town Clerk The Corporation of the Town of Aurora MdR/lb Attachment (Council meeting extract) Copy: York Region District School Board York Catholic District School Board Conseil scolaire catholique MonAvenir Hon. Paul Calandra, Minister of Municipal Affairs and Housing Hon. Stephen Lecce, Minister of Education Marit Stiles, Leader of the Ontario New Democratic Party Bonnie Crombie, Leader of the Ontario Liberal Party All Ontario Members of Provincial Parliament (MPPs) Association of Municipalities of Ontario (AMO) All Ontario municipalities Page 52 of 62 100 John West Way Town of Aurora Aurora, Ontario 6J1 U.. � '' L4G 4G 727 3123 aurora.ca 8. Standing Committee Reports Moved by Councillor Thompson Seconded by Councillor Gaertner Council Meeting Extract Tuesday, I-elbiruairy 27, 2024 That the Standing Committee Reports, items 8.1 and 8.2, be received and the recommendations carried by the Committee approved, with the exception of sub - items 8.1.7, 8.1.8, 8.2.1, 8.2.4, 8.2.6, and 8.2.8, which were discussed and voted on separately as recorded below. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 8.2 General Committee Meeting Report of February 20, 2024 8.2.7 Member Motion - Mayor Mrakas; Re: Request for Amenity Sharing Memorandum of Understanding (MOU) with School Boards for Evening/Weekend Gymnasium Use Whereas the Town of Aurora recognizes the importance of fostering community engagement and providing recreational opportunities; and Whereas schools are funded by local taxpayers; and Whereas school gymnasiums serve as valuable amenities that can enhance recreational activities for residents; and Whereas existing school board policies/procedures do not prioritize municipal residency within their allocation of the use of space; and Whereas the school board charges a premium rate to use the schools on weekends causing a barrier for the Town or local organizations to afford; 1. Now Therefore Be It Hereby Resolved That this Council requests the Province and the Minister of Education to assist in making Page 1 of 2 Page 53 of 62 Council Meeting Extract - Tuesday, February 27, 2024 Page 2 of 2 school board facilities available to local municipalities on a priority, at a cost recovery rate; and 2. Be It Further Resolved That Council requests the School Boards within the jurisdiction of the Town of Aurora to enter into a Memorandum of Understanding (MOU) with the Town for the shared use of school gymnasiums on evenings and weekends; and 3. Be It Further Resolved That a copy of this request be sent to the relevant School Boards, expressing the Town's interest in establishing a collaborative agreement for evening and weekend gymnasium access; and 4. Be It Further Resolved That the Town staff is directed to collaborate with the School Boards in drafting the terms and conditions of the MOU, ensuring clarity and fairness in the shared use of these facilities; and 5. Be It Further Resolved That upon reaching an agreement, the MOU shall be presented to Council for review and approval; and 6. Be It Further Resolved That a copy of this Motion be sent to The Honourable Doug Ford, Premier of Ontario, The Honourable Paul Calandra, Minister of Municipal Affairs and Housing, The Honourable Stephen Lecce, Minister of Education, Marit Stiles, Leader of the Ontario New Democratic Party, Bonnie Crombie, Leader of the Ontario Liberal Party, and all MPPs in the Province of Ontario; and 7. Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration of support. Carried Page 54 of 62 374028 6TH LINE • AMARANTH ON • L9W OM6 March 12, 2024 Hon. Paul Calandra Minister of Municipal Affairs and Housing Sent by email to: III::)aulll,C;4I1aindra@lpc,ollla org Re: Operational Budget Funding At its regular meeting of Council held on March 6, 2024, the Township of Amaranth Council passed the following resolution. Resolution #: 4 Moved by: G Little Seconded by: A. Stirk Whereas all Ontario municipalities are prohibited from running budget deficits for operating purposes, and; Whereas all Ontario municipalities have similar pressures with respect to aging infrastructure and operating costs for policing, and; Whereas the City of Toronto has recently received Provincial funding to cover a $1.2 billion dollar operating shortfall and approximately $12 million in Federal and Provincial funding for their Police operating budget, and; Whereas the City of Toronto has the lowest tax rates in the Province, approximately 40% less than the average Dufferin rural municipal tax rate. Be it Resolved That the Township of Amaranth call on the Province of Ontario to treat all municipalities fairly and provide equivalent representative operational budget funding amounts to all Ontario municipalities. CARRIED Please do not hesitate to contact the office if you require any further information on this matter. Yours truly, 1 Nicole Martin, Dipl. M.A. CAO/Clerk C: Premier of Ontario; AMO; Ontario Municipalities Page 55 of 62 March 18, 2024 The Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 DELIVERED VIA EMAIL Dear Premier Ford: Re: Motion regarding solutions to resolve significant financial and budgetary pressures relating to infrastructure development, maintenance and repairs Please be advised that at its regular meeting of March 12, 2024, Loyalist Township Council passed the following resolution: Resolution 2024-49 Moved by Councillor Budarick Seconded by Councillor Parks WHEREAS the Province of Ontario has agreed to assume responsibility for the Gardiner Expressway and the Don Valley Parkway from the City of Toronto, which will be uploaded to the Province of Ontario; AND WHEREAS like the City of Toronto, The Corporation of Loyalist Township and all municipalities in the Province of Ontario are experiencing significant financial and budgetary pressures including those related to infrastructure development, maintenance and repairs, and are seeking reasonable solutions to address the same while balancing their financial books; AND WHEREAS the uploading of municipal highway infrastructure to the Province of Ontario or, alternatively, appropriately increasing the Ontario Community Infrastructure Fund to Ontario municipalities will assist municipalities in addressing such financial challenges; AND BE IT RESOLVED THAT: a. The Province of Ontario: o upload from local municipalities the responsibility of and costs associated with the continued construction, operation, and maintenance of major municipally -owned highways throughout the Province of Ontario to the Ontario Ministry of Transportation; or o alternatively, if uploading is not the preferred option of the Province and/or local municipality, to appropriately increase the Ontario Community Infrastructure Fund to municipalities so as to fairly and equitably allocate resources to Ontario municipalities. b. A copy of this resolution be circulated the Honourable Prabmeet Singh Sarkaria, the Ontario Minister of Transportation; MPP Ric Bresee, Hastings, Lennox & Addington; the Association of Municipalities of Ontario, all municipalities in Ontario. Kind Regards, Anne Kantharajah Township Clerk Cc the Hon. Prabmeet Singh Sarkaria, the Ontario Minister of Transportation Ric Bresee, M.P.P., Hastings, Lennox & Addington Association of Municipalities All municipalities in Ontario Jim Hegadorn, Mayor, Loyalist Township Rebecca Murphy, CAO, Loyalist Township Councillor Budarick, Loyalist Township Councillor Parks, Loyalist Township Page 12 Page 57 of 62 THE COUNTY OF ELGIN By -Law No. 24-10 BEING A BY-LAW TO ESTABLISH A LONG-TERM CARE HOMES COMMITTEE OF MANAGEMENT FOR THE CORPORATION OF THE COUNTY OF ELGIN WHEREAS the Fixing Long -Term Care Act, 2021 ("Fixing Long -Term Care Act") requires a municipality to establish and maintain a long-term care home; AND WHEREAS the Corporation of the County of Elgin has established and maintains three (3) long-term care homes known as Bobier Villa, Elgin Manor and Terrace Lodge; AND WHEREAS section 135 of the Fixing Long-term Care Act requires the council to appoint from among the members of the council a committee of management for the long- term care home; AND WHEREAS section 75 of the Fixing Long-term Care Act sets out the duties of the committee of management; AND WHEREAS section 81 of the Fixing Long-term Care Act provides that the Corporation of the County of Elgin, as licensee, shall not permit any person who has been convicted of an offence or found guilty of an act as set out in the legislation to be a member of the committee of management; AND WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipal power shall be exercised by by-law; NOW THEREFORE the County Council of the Corporation of the County of Elgin hereby enacts as follows: 1. THAT a Long -Term Care Homes Committee of Management for the Corporation of the County of Elgin be established; and 2. THAT the Long -Term Care Homes Committee of Management be comprised of all members of County Council that are qualified to hold such appointment pursuant to the requirements of the Fixing Long -Term Care Act. 3. THAT this bylaw shall come into force and effect on the day it is passed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26T" DAY OF MARCH, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 58 of 62 COUNTY OF ELGIN By -Law No. 24-11 BEING A BY-LAW TO AUTHORIZE THE WARDEN AND TREASURER TO BORROW FROM TIME TO TIME TO MEET CURRENT EXPENDITURES DURING THE FISCAL YEAR ENDING DECEMBER 31, 2024 WHEREAS section 407 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides authority for a Council, by by-law, to authorize the head of Council and the Treasurer to borrow from time to time by way of promissory note or bankers' acceptance, such sums as the Council considers necessary to meet, until Ieviesfrom local municipalities and other revenues are received, the current expenditures of the Corporation for the fiscal year; AND WHEREAS the Council of the Corporation of the County of Elgin, hereinafter called the "Corporation", deems it necessary to borrow, from time to time, by way of promissory note or bankers' acceptance, certain sums to meet, until levies from local municipalities and other revenues are received, the current expenditures of the Corporation, for the fiscal year 2024; AND WHEREAS the total amount that may be borrowed from all sources at any one time to meet the current expenditures of the Corporation, exceptwith the approval of the Ontario Municipal Board, is limited by section 407 of the Municipal Act to a portion of the total 2024 estimated revenues of $ 101,635,278. BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County of Elgin: 1. THAT the Warden and the Treasurer are hereby authorized to borrow, from time to time, byway of promissory note or bankers' acceptance, during the fiscal year 2024 (hereafter referred to as the current year), such sums as may be necessary to meet, until levies from local municipalities and other revenues are received, the current expenditures of the Corporation and the other amounts that are set out in subsection 407 (1) of the Municipal Act. 2. THAT a promissory note or bankers' acceptance made under Section 1 shall be signed by the Warden, or such other person as is authorized by a by-law to sign it, and by the Treasurer or Deputy Treasurer. 3. THAT the lenders from whom amounts may be borrowed under the authority of this by-law shall be, the Bankof Montreal, 739 Talbot Street, St. Thomas, Ontario, N5P 1E3, and such other lender(s) as may be determined from time to time by resolution of the Council. 4. THAT the total amount which may be borrowed at any one time under this by-law, together with the total of any similar borrowings that have not been repaid, shall not exceed, from January 1st until September 30th of the current year, 50 percent of the estimated revenues of $101,636,278 or $50,818,139, or from October 1st until December 31st of the current year, 25 percent of the said estimated revenues or $25,409,070. 5. THAT for the purposes ofthis by-law, the estimated revenues ofthe Corporation shall include sums to meet the current expenditures and obligations of the Corporation for the fiscal year and for any body and other purposes for which the Corporation is required by law to provide. Estimated revenues for the Corporation shall not include revenues derivable or derived from: (a) borrowing or issue of debentures or (b) a surplus, including arrears of levies, or (c) a transfer from the capital fund, reserve fund or reserves. Page 59 of 62 6. THAT the Treasurer shall, at the time when any amount is borrowed under this by- law, ensure that the lender is or has been furnished with a certified copy of this by- law, a certified copy of the resolution mentioned in Section 3 determining the lender if applicable, and a certified copy of the estimates of the Corporation adopted for the current year. The Treasurer will provide to Council the total of any other amounts borrowed from any and all sources under authority of Section 407 of the Municipal Act that have not been repaid. 7. THAT if the estimates for the current year have not been adopted at the time an amount is borrowed under this by-law, (a) the limitation on the total borrowing, as set out in Section 4, shall be calculatedfor the time being upon the estimated revenues of the Corporation as set forth in the estimates adopted for the preceding fiscal year. (b) the certified copy furnished under Section 6 shall show the revenues of the Corporation as set forth in the estimates adopted for the preceding fiscal year. 8. THAT all or any sums borrowed under this by-law shall, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the current fiscal year and for any preceding fiscal years as and when such revenues are received, but such charge does not defeat or affect and is subject to any prior charge then subsisting in favour of any other lender. 9. THAT this by-law takes effect and comes into force on March 26, 2024. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26th DAY OF MARCH, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 60 of 62 COUNTY OF ELGIN By -Law No. 24-12 BEING A BY-LAW TO PROVIDE FOR THE CLOSING OF A PORTION OF UNION STREET LEGALLY DESCRIBED AS PLAN OF SURVEY OF PART OF LOT 16, RANGE 1 SOUTH OF UNION ROAD, PART LOT 16 RANGE 2 SOUTH OF UNION ROAD, SOUTHWOLD, BEING PART 5 11R-10965; TOWNSHIP OF SOUTHWOLD WHEREAS Council of the Corporation of the County of Elgin wishes to close an untraveled portion of Union Road, legally described as PLAN OF SURVEY OF PART OF LOT 16, RANGE 1 SOUTH OF UNION ROAD, PART LOT 16 RANGE 2 SOUTH OF UNION ROAD, SOUTHWOLD, BEING PART 5 11R-10965; TOWNSHIP OF SOUTHWOLD (the "Subject Lands"); AND WHEREAS section 34 of the Municipal Act, 2001, R.S.O. 2001, Chapter 25 and any amendments thereto provides that the Council of a municipality may pass by-laws to close Public Highways; AND WHEREAS the traveled portion of Union Road shall not be impacted by the closure of the portion of the highway that is the Subject Lands; BE IT THEREFORE RESOLVED by the Council of the Corporation of the County of Elgin that: 1. The portion of Union Road, legally described as PLAN OF SURVEY OF PART OF LOT 16, RANGE 1 SOUTH OF UNION ROAD, PART LOT 16 RANGE 2 SOUTH OF UNION ROAD, SOUTHWOLD, BEING PART 5 11R-10965; TOWNSHIP OF SOUTHWOLD be closed. 2. The Warden and CAO/Clerk are hereby authorized and directed to execute on behalf of the Corporation of the County of Elgin any and all documents necessary to implement the foregoing. 3. Notwithstanding section 2 of this By -Law, the Director of Engineering Services is hereby authorized to execute any authorization and direction required to register this By -Law on title of the Subject Lands. 4. This By-law shall come into full force and effect upon the day on which it is registered in the Land Titles Division of the Land Registry Office of Elgin (No. 11). READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26T" DAY OF MARCH, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 61 of 62 COUNTY OF ELGIN By -Law No. 24-13 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MARCH 26, 2024 MEETING" WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as amended, the powers of a municipality shall be exercised by its Council; AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of every Council shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT the actions of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin, at its meeting held on March 26, 2024 be hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the actions of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the County of Elgin. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF MARCH, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 62 of 62