04 - October 10, 2023 Terrace Lodge Redevelopment Steering Committee MinutesTerrace Lodge Redevelopment Steering Committee
Minutes
October 10, 2023, 8:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Peter Dutchak, Director of Engineering Services
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Ryan Terpstra, Manager of Corporate Facilities
Stefanie Heide, Legislative Services Coordinator
1. CALL TO ORDER
The meeting was called to order at 8:00 a.m. with Warden Ketchabaw in the
chair.
2. APPROVAL OF AGENDA
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the agenda for the October 10, 2023 meeting of the Terrace
Lodge Redevelopment Steering Committee be approved as presented.
Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the minutes of the meeting held on August 1, 2023 be
adopted.
Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
6. DELEGATIONS
None.
6. REPORTS/BRIEFINGS
6.1 Director of Financial Services/Treasurer - Terrace Lodge
Redevelopment Construction Costs Update
The Director of Financial Services/Treasurer presented the report that
provides the Committee with a progress update on the costs incurred to
date related to the Terrace Lodge Redevelopment Project.
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Terrace Lodge Redevelopment
Construction Costs Update" dated October 2, 2023 from the Director of
Financial Services/Treasurer be received and filed.
Motion Carried.
6.2 Manager of Corporate Facilities and Director of Homes and Seniors
Services - Terrace Lodge Redevelopment 2023 Project Update/Wall
Partition Change Order
The Manager of Corporate Facilities presented the report that provides an
update on the status of the Terrace Lodge Redevelopment Project
progress achieved in 2023.
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Terrace Lodge Redevelopment - 2023
Project Update/Wall Partition Change Order" dated September 29, 2023
from the Manager of Corporate Facilities and the Director of Homes and
Seniors Services be received and filed; and
THAT the change order for the extension of wall partitions to the
underside of the roof in the amount of $67,749.89 plus unrebated HST be
allocated from the Terrace Lodge contingency allowance budget.
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Motion Carried.
7. OTHER BUSINESS
None.
8. CORRESPONDENCE
None.
9. CLOSED MEETING ITEMS
None.
10. MOTION TO RISE AND REPORT
None.
11. DATE OF NEXT MEETING
The Terrace Lodge Redevelopment Steering Committee will meet again at the
call of the Chair.
12. ADJOURNMENT
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 8:13 a.m. to meet again at the call of
the Chair.
Motion Carried.
Blaine Parkin,
Chief Administrative Officer/Clerk.
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W den Ed Ketchabaw,
Chair.