03 - August 18, 2023 RIPA Committee Minutes"{I
Rural Initiatives and Planning Advisory Committee
Minutes
August 18, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Mark Widner
Councillor Richard Leatham
Members Absent: Donna Lunn, EFA Representative
Staff Present: Don Shropshire, Chief Administrative Officer/Clerk
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
1. CALL TO ORDER
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. APPROVAL OF THE AGENDA
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT the agenda for the August 18, 2023 Rural Initiatives and
Planning Advisory Committee meeting be approved.
Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT the minutes from the meeting held on May 16, 2023 be
adopted.
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Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
5. DELEGATIONS
None.
6. REPORTS/BRIEFINGS
6.1 Manager of Administrative Services/Deputy Clerk - Community Grant
Program Review 2023
The Manager of Administrative Services presented the report seeking the
Committee's feedback on the Community Grant Program in advance of
the 2024 intake period.
The Committee directed staff to amend the application form to ensure that
applicants are required to select two (2) out of three (3) eligibility criteria in
order to proceed with their applications. Additionally, the Committee
directed that Tourism staff be asked to poll attendees at events in order to
gather data on how many Elgin residents are in attendance, and that
Committee discretion will be used when considering applications for
events being held outside of Elgin County municipalities. Finally, the
Committee directed that the grant program information be amended to
include more information about the County's Strategic Plan and
emphasize that events and programs should be in alignment with
Council's strategic goals.
Moved by: Councillor Leatham
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Community Grant Program 2023"
dated August 15, 2023 from the Manager of Administrative
Services/Deputy Clerk be received and filed; and
THAT the Rural Initiatives and Planning Advisory Committee review the
current Community Grant Program and provide guidance regarding any
necessary amendments to the Program; and
THAT staff be directed. to incorporate recommendations from the Rural
Initiatives and Planning Advisory Committee into the Community Grant
Program for the 2024 intake.
Motion Carried.
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7. OTHER BUSINESS
None.
8. CORRESPONDENCE
None.
9. CLOSED MEETING
None.
10. MOTION TO RISE AND REPORT
None.
11. DATE OF NEXT MEETING
The next meeting of the Rural Initiatives and Planning Advisory Committee will
be held at the call of the Chair.
12. ADJOURNMENT
Moved by: Deputy Warden Jones
Seconded by: Councillor Widner
RESOLVED THAT we do now adjourn at 9:24 a.m. to meet again at the call of
the Chair.
Blaine Parkin,
Chief Administrative Officer/Clerk.
-W rden Ed Ketchabaw,
Chair.
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