02 - February 26, 2024 Terrace Lodge Fundraising Committee MinutesTerrace Lodge Redevelopment Fundraising Committee
Minutes
February 26, 2024, 4:00 p.m.
Dutton Dunwich Boardroom
450 Sunset Drive
St Thomas ON
Members Present: Councillor Dominique Giguere
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
Jamie Chapman, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jim Jenkins, Community Member
Wendy Carmichael, Community Member
Staff Present: Jennifer Ford, Director of Financial Services/Treasurer
Ashley Temple, Terrace Lodge Administrator
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Tanya Noble, Manager of Program and Therapy Services
Jenna Fentie, Legislative Services Coordinator
Call to Order
The meeting was called to order at 4:10 p.m. with Councillor Giguere in the
Chair.
2. Approval of the Agenda
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT the agenda for the February 26, 2024 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Jim Jenkins
Seconded by: Wendy Carmichael
RESOLVED THAT the minutes of the meeting held on January 15, 2024 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Director of Financial Services - Fundraising Financial Update (to be
circulated)
The Director of Financial Services/Treasurer presented a report detailing
the actuals related to the Terrace Lodge Fundraising Campaign as at
February 20, 2024. The Director noted that this report does not include the
final numbers from the gala, held on February 17, 2024.
The Director of Financial Services/Treasurer and Manager of Program and
Therapy Services will provide a report that updates on items purchased to
date at the next meeting.
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT the report titled "Fundraising Financial Update" dated
February 26, 2024 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
6.2 Fundraising Gala Update (Verbal)
J. Chapman provided a high-level update on the recent gala hosted by the
Aylmer Kinsmen in support of the Comforts of Home Campaign. J.
Chapman thanked the Kinsmen, volunteers, and Committee members for
their support at the event. J. Chapman noted that 122 tickets were sold.
Thank you notes will be sent to all volunteers. Councillor Giguere noted
that the final total will be shared at a later date. S. Leitch thanked the
Financial Services department for their support.
7. Other Business
Councillor Giguere discussed pushing to finish the campaign by the end of June
2024, and sought ideas from the Committee for the remainder of the campaign.
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J. Chapman noted that we have been offered the option of fundraising through
Pampered Chef, with a percentage of sales being donated back to the campaign.
J. Chapman will provide more details at the next meeting.
A. Drouillard suggested doing a fundraiser for Mother's Day. Councillor Giguere
noted that the Director of Homes and Seniors Services had previously suggested
a plant sale, and will contact the Director of Homes and Seniors Services for
more information.
W. Carmichael provided an update on the Rheo Thompson chocolate sales and
noted that there are 109 chocolates left to sell. Councillor Giguere will contact W.
Carmichael to arrange pick-up of the money raised through the chocolate sales.
Councillor Giguere asked the Committee to brainstorm ideas before the next
meeting. She also noted that Springfield Swans has offered to help the
Committee organize an online auction.
8. Correspondence
III •�
9. Closed Meeting Items
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - January 15, 2024
Closed Meeting Item #2 - Donor Outreach Update
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
9.1 Closed Meeting Minutes - January 15, 2024
9.2 Donor Outreach Update
10. Motion to Rise and Report
4A
Moved by: Jamie Chapman
Seconded by: Sarah Leitch
RESOLVED THAT we do now rise and report.
Motion Carried.
Moved by: Sarah Leitch
Seconded by: Wendy Carmichael
RESOLVED THAT Closed Meeting Minutes from January 15, 2024 be approved.
Motion Carried.
Moved by: Amarilis Drouillard
Seconded by: Jamie Chapman
RESOLVED THAT the confidential verbal Donor Outreach Update be received
and filed.
Motion Carried.
11. Date of Next Meeting
The Terrace Lodge Fundraising Committee will meet again on March 18, 2024 at
4:00 p.m.
12. Adjournment
Moved by: Jamie Chapman
Seconded by: Jim Jenkins
RESOLVED THAT we do now adjourn at 5:06 p.m. to meet again on March 18,
2024 at 4:00 p.m.
Motion Carried.
Katherine Tho .son,
Manager of Administrative
Services/Deputy Clerk
Dominique iguere,
Chair
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