11a - April 30, 2024 County Council Agenda PackageElgmCounty
Elgin County Council
Regular Council Meeting
Orders Of The Day
Tuesday, April 30, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Pages
1. Call to Order
2. Adoption of Minutes 3
3. Disclosure of Pecuniary Interest and the General Nature Thereof
4. Presenting Petitions, Presentations and Delegations
5. Committee of the Whole
6. Reports of Council, Outside Boards and Staff
6.1 Councillor Giguere - Terrace Lodge Redevelopment Fundraising 10
Committee Community Representative Appointment — Jamie Chapman
6.2 Acting Manager of Planning - PS 24-7 Summary of Proposed PPS 2024 13
6.3 Manager of Library Services - Elgin County Library 2023 Performance 23
6.4 Director of Engineering Services - Culvert Rehabilitations (Tender No. 36
2024-T13) - Tender Award
6.5 Manager of Administrative Services/Deputy Clerk - Elgin County Notice 39
By -Law 07-29 Update
6.6 Chief Administrative Officer/Clerk - The First 90 Days and the Path
Forward (walk-on)
7. Council Correspondence
7.1 Items for Consideration
7.1.1 Request from Elder Abuse Elgin to hold a flag raising on June 47
11, 2024 at the County of Elgin in recognition of World Elder
Abuse Awareness Day.
7.1.2 Request from Jodi Marissen to declare Intimate Partner 49
Violence an epidemic in the County of Elgin.
7.1.3 Request from the Elgin Children's Foundation to declare June 58
8th, 2024 as LemonAID Day in Elgin County.
7.2 Items for Information (Consent Agenda)
7.2.1 Resolution from the Township of Goderich requesting that the 60
Province review the Ontario Works and Ontario Disability
Support Program Financial Assistance Rates.
7.2.2 Resolution from the Town of Goderich requesting that the 63
Province not proceed with the recommended phase -out of free
private well testing in Ontario.
7.2.3 Resolution from the City of Peterborough seeking an 65
amendment to the Ombudsman Act.
7.2.4 Letter from Minister of Agriculture, Food and Rural Affairs 67
regarding the implementation of new stormwater fee structures
and the impacts on agriculture.
7.2.5 Municipal Property Assessment Corporation (MPAC) Annual 85
Report 2023
8. Other Business
8.1 Statements/Inquiries by Members
8.2 Notice of Motion
8.3 Matters of Urgency
9. Closed Meeting Items
9.1 Closed Meeting Minutes - April 9, 2024
9.2 Director of Human Resources - Collective Bargaining update
Municipal Act Section 239 (2) (d) labour relations or employee
negotiations.
9.3 Chief Administrative Officer/Clerk - The First 90 Days and the Path
Forward (walk-on)
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees.
10. Motion to Rise and Report
11. Motion to Adopt Recommendations from the Committee of the Whole
12. Consideration of By -Laws
12.1 By -Law No. 24-15 Notice By -Law 128
12.2 By -Law No. 24-16 Confirmation 132
13. Adjournment
Page 2 of 132
Elgin County Council
Minutes
April 9, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Taraesa Tellier
Members Absent: Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Peter Dutchak, Director of Engineering Services
Paul Hicks, Acting Manager of Planning (virtual)
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Natalie Marlowe, Manager of Library Services
Stefanie Heide, Legislative Services Coordinator
Call to Order
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. Adoption of Minutes
Moved by: Deputy Warden Jones
Seconded by: Councillor Couckuyt
RESOLVED THAT the minutes of the meeting held on March 26, 2024 be
adopted.
Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
Councillor Widner declared a pecuniary interest in regards to Item 6.6 - Director
of Engineering Services - Engineering Services for Multiple Bridge
Rehabilitations - Contract Award. Councillor Widner will not participate in the
discussion or vote on this item.
4. Presenting Petitions, Presentations and Delegations
None.
5. Committee of the Whole
Page 3 of 132
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. Reports of Council, Outside Boards and Staff
6.1 Warden Ketchabaw - Warden's Activity Report (March 2024)
Warden Ketchabaw presented the report detailing his activities for the
month of March 2024.
Moved by: Councillor Tellier
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Warden's Activity Report (March
2024)" dated March 26, 2024 from Warden Ketchabaw be received and
filed.
Motion Carried.
6.2 Acting Manager of Planning - Municipality of Bayham Official Plan
Amendment No. 36, Part of Lot 10, Concession 3, Municipality of
Bayham, 55032 Vienna Line
Council considered Item 6.2 following Item 6.3.
The Acting Manager of Planning presented the report providing Council
with the information necessary to provide direction as "Approval Authority"
on Official Plan Amendment No. 36 adopted by the Council of the
Municipality of Bayham.
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 36 to the Official Plan of the
Municipality of Bayham; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.3 Director of Legal Services - PS 24-5 Land Division Committee
Remuneration / Procedural Change
The Director of Legal Services presented the report that advises Council
of correspondence received from the Chair of the Land Division
Committee ("LDC") requesting that Council consider adjustments to the
LDC remuneration in order to seek direction on whether Council wishes to
change the compensation of the LDC.
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "PS 24-5 Land Division Committee
Remuneration" dated April 9, 2024 from the Director of Legal Services be
received and filed; and
THAT the Director of Legal Services prepare the necessary amendments
to By -Law No. 23-03 to adjust the remuneration of LDC members and By -
Law No. 23-05 to revise the procedure of the LDC to be considered by
Council at a future meeting.
Page 4 of 132
Motion Carried.
6.4 Director of Community & Cultural Services - Library, Museum and
Archives 2024 Service Update
The Director of Community & Cultural Services and the Manager of
Library Services presented the report providing County Council and the
public with recent service and project updates for Elgin County Library,
Elgin County Museum, and Elgin County Archives.
Moved by: Councillor Couckuyt
Seconded by: Councillor Tellier
RESOLVED THAT the report titled "Library, Museum and Archives 2024
Service Update" dated April 9, 2024 from the Director of Community and
Cultural Services be received and filed.
Motion Carried.
6.5 Director of Engineering Services - Geographical Information Systems
— Shared Service Agreement
The Director of Engineering Services presented the report to Council on
the shared service agreement that has been prepared to formalize the
current arrangement between the County and the local municipal partners
(LMPs), to define service expectations, and to provide mechanisms for
additional services that could be provided by the County, all in regards to
the web -based Geographic Information System (GIS) platform (called
"Elgin GeoHub") that the County has established and operated since 2021
to meet the County's needs, and provide a service to our LMPs and the
public.
Moved by: Councillor Giguere
Seconded by: Deputy Warden Jones
RESOLVED THAT the report titled "Geographical Information Systems —
Shared Service Agreement" dated April 9, 2024 from the Director of
Engineering Services and the GIS and Asset Management Coordinator be
received and filed; and
THAT the Warden and Chief Administrative Officer be authorized and
directed to execute the Geographical Information Systems Shared Service
Agreement with Elgin's local municipal partners.
Motion Carried.
6.6 Director of Engineering Services - Engineering Services for Multiple
Bridge Rehabilitations — Contract Award
Councillor Widner abstained from discussion and voting on Item 6.6.
The Director of Engineering Services presented the report to Council to
provide details on the Request for Proposal (RFP) that was issued to
solicit proposals from firms to provide engineering services for the
rehabilitation of multiple bridges and to seek Council's approval to award
the contract.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the contract for Engineering Services associated with
the Rehabilitation of Multiple Bridges, Request for Proposal 2024-P07 be
awarded to Spriet Associates London Limited in the amount of
$279,900.00 (excluding HST); and
Page 5 of 132
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
6.7 Director of Engineering Services - Cold In -Place Asphalt Recycling
(Tender No. 2024-T11) and Hot Mix Asphalt Paving (Tender No. 2024-
T12) - Tender Awards
The Director of Engineering Services presented the report to Council
summarizing the tenders that were advertised and issued as per the
County's Procurement Policy for Cold In -Place Asphalt Recycling and Hot
Mix Asphalt Paving on various roads as part of the 2024 Capital Budget
and outlining the expenditures seeking Council's approval.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In -Place
Asphalt Recycling on various roads, Tender No. 2024-T11 at a total price
of $2,628,071.93 inclusive of a $100,000 contingency allowance and
exclusive of H.S.T.; and
THAT Brantco Construction be selected to complete Hot Mix Asphalt
Paving on various roads, Tender No. 2024-T12 at a total price of
$4,567,904.30 inclusive of a $250,000 contingency allowance and
exclusive of H.S.T.; and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contracts.
Motion Carried.
7. Council Correspondence
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT Correspondence Item #7.2.1 be received and filed;
and
THAT Elgin County Council support the resolution from the Township of
Adelaide Metcalfe requesting the Province to increase Tile Drain Load
Limit.
Motion Carried.
7.2.1 St.Thomas-Elgin Public Art Centre 2023 Annual Report
Councillor Giguere congratulated the St. Thomas -Elgin Public Arts
Centre on another successful year and also noted that limited tickets
are available for $50 for their fundraising event on Saturday, May 18,
2024 at the Red Tail Golf Course.
7.2.2 Resolution from the Township of Adelaide Metcalfe requesting
the Province to increase Tile Drain Load Limit
8. Other Business
8.1 Statements/Inquiries by Members
8.1.1 Warden Ketchabaw - Solar Eclipse Emergency Operations
Page 6 of 132
Warden Ketchabaw expressed appreciation for all staff across Elgin
County for smooth operations for the emergency management of the
Total Solar Eclipse yesterday, Monday, April 8, 2024.
The Chief Administrative Officer stated that a tremendous amount of
people flowed into Elgin County and thanked Elgin's Local Municipal
Partners for their outstanding work in managing their specific situations
for the eclipse. The Chief Administrative Officer thanked the Elgin
County Tourism Department, the Emergency Management
Department, the Engineering Department, Central Elgin Fire Chief
Ormerod, Southwold Fire Chief MacArthur, OPP Staff Sergeant Ian
George and OPP Sergeant Mike Bradley. The Chief Administrative
Officer stated that Elgin County was one of the only places advertised
for eclipse viewing that had clear skies.
Councillor Hentz stated that the Municipality of Dutton Dunwich was
busy with thousands of people during the eclipse and that he hopes
the visitors from out of the area will return in the future.
Councillor Giguere stated that she saw many visitors in the area and
thanked the public as everyone she observed were very respectful of
property and contributed to a nice atmosphere.
Councillor Tellier also thanked the public for their cooperation and the
local partners, emergency services, and staff for their collaborative
efforts.
Councillor Widner stated the traffic at Port Bruce was unprecedented
and that the washroom that was set up worked really well and that the
local restaurants were busy over the supper hour.
8.1.2 Councillor Widner - Elgin County Women's Leadership
Conference
Councillor Widner promoted the Elgin County Women's Leadership
Conference at the East Elgin Community Complex on Saturday, April
27, 2024 and noted that the ticket cut off date is April 19, 2024.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. Closed Meeting Items
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meetina Item #1 - Closed Meetina Minutes - March 12. 2024
Closed Meetina Item #2 - Boundary Adiustment Matter Update (verbal)
(f) advice that is subject to solicitor -client privilege, including communications
necessary for that purpose; (h) information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory or a Crown agency
of any of them; and (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Motion Carried.
Page 7 of 132
9.1 Closed Meeting Minutes - March 12, 2024
9.2 Warden Ketchabaw - Boundary Adjustment Matter Update (verbal)
10. Motion to Rise and Report
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - March 12, 2024
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT the March 12, 2024 Closed Meeting Minutes be adopted.
Motion Carried.
Closed Meeting Item #2 - Boundary Adjustment Matter Update (verbal)
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the verbal report from Warden Ketchabaw regarding
Boundary Adjustment Matter be received and filed; and
THAT staff proceed as directed.
Motion Carried.
11. Motion to Adopt Recommendations from the Committee of the Whole
Moved by: Councillor Giguere
Seconded by: Councillor Noble
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. Consideration of By -Laws
12.1 By -Law No. 24-14 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the April 9, 2024 Meeting.
Moved by: Councillor Tellier
Seconded by: Deputy Warden Jones
RESOLVED THAT By -Law No. 24-14 be now read a first, second, and
third time and finally passed.
Motion Carried.
13. Adjournment
Moved by: Councillor Tellier
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 11:03 a.m. to meet again on April 30,
2024 at 9:00 a.m.
Motion Carried.
E^
Page 8 of 132
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 9 of 132
ElginCounty
Report to County Council
From: Councillor Dominique Giguere, Chair of the Terrace Lodge Redevelopment
Fundraising Committee
Date: April 16, 2024
Subject: Terrace Lodge Redevelopment Fundraising Committee Community
Representative Appointment — Jamie Chapman
Recommendation(s):
RESOLVED THAT Elgin County Council reappoint Jamie Chapman as a Community
Representative on the Terrace Lodge Redevelopment Fundraising Committee for the
remainder of the current term of Council or until the end of the fundraising campaign.
Introduction:
At its meeting held on April 15, 2024, the Terrace Lodge Redevelopment Fundraising
Committee recommended that Elgin County Council reappoint Jamie Chapman to the
Committee as a Community Representative.
Backaround and Discussion:
The Terrace Lodge Redevelopment Fundraising Committee is a sub -committee of the
Terrace Lodge Redevelopment Project Steering Committee. The purpose of the
Fundraising Committee is to plan, coordinate, implement and evaluate fund
development activities in support of the operational and "value added" revenue
generation in support of Terrace Lodge Redevelopment Project.
The Terms of Reference for this Committee provide for members that are appointed
from each Local Municipal Partner, as well as members that are appointed by County
Council to sit as Community Representatives. There are ten (10) Community
Representative positions on the Community and several of these remain vacant.
Jamie Chapman has been a member of the Committee since its inception in 2020. She
was first appointed as a Community Representative during the previous term of Council
and was then appointed by the Town of Aylmer Council as its Council Representative
following the October 2022 election. The Terrace Lodge Redevelopment Fundraising
Committee has recently welcomed Councillor Kathryn Desrosiers as the Town of
Aylmer's new appointee to the Committee. Jamie Chapman has indicated her
willingness to remain on the Committee as a Community Representative until the end of
Page 10 of 132
the Committee's mandate. Ms. Chapman has been an ongoing supporter of the
campaign, working tirelessly to raise funds in our community. She has been involved in
numerous fundraising activities including most recently, the fundraising gala organized
in partnership with the Aylmer Kinsmen.
At its meeting held on April 15, 2024 the Terrace Lodge Redevelopment Fundraising
Committee voted to recommend the reappointment of Jamie Chapman to the
Committee. This reappointment will be for the remainder of the current Council term, or
until the end of the campaign should that occur before the end of the term.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
Should Council approve this appointment, correspondence will be sent to Jamie
Chapman informing her of the decision and inviting her to the next meeting of the
Terrace Lodge Redevelopment Fundraising Committee.
Conclusion:
Jamie Chapman has been a dedicated member of the Terrace Lodge Redevelopment
Fundraising Committee since 2020. The Committee welcomes the opportunity to
continue to benefit from her dedication and expertise.
Page 11 of 132
All of which is Respectfully Submitted
Councillor Dominique Giguere
Chair of the Terrace Lodge Redevelopment Committee
Page 12 of 132
ElginCounty
Report to County Council
From: Nicholas Loeb, Director of Legal Services
Paul Hicks, Acting Manager of Planning
Date: April 30, 2024
Subject: PS 24-7 Summary of Proposed PPS 2024
Recommendation(s):
RESOLVED THAT the report titled "PS 24-7 Summary of Proposed PPS 2024" from the
Director of Legal Services and Acting Manager of Planning, dated April 30t", 2024, be
received and filed.
Introduction:
This report is to provide Council with a preliminary summary of the Proposed Provincial
Policy Statement ("PPS") 2024. The Province of Ontario set a commenting period for
the PPS 2024 that runs from April 12t" to May 10t", 2024. In the event Council wishes to
direct staff to provide any comment on the County's behalf, staff require that direction at
this meeting of Council. Staff will provide a more fulsome summary of the PPS 2024
when its text is finalized following the commenting period and any revisions by the
Province.
Previously, Council was provided with a report on May 2, 2023 and a supplementary
report on June 13, 2023 from County staff regarding the proposed PPS 2023. The
Province did not proceed with the PPS 2023. This report provides an overview of the
Proposed PPS 2024 by comparing it to both the in -force PPS 2020 and the unadopted
PPS 2023. Attached as Appendix "A" to this Report is the May 9, 2023 report to Council
from the Acting Manager of Planning setting out a review of the unadopted PPS 2023.
The supplementary report is not included as an attachment as it addressed new lot
creation policies in agricultural areas and those policies are no longer proposed.
Background and Discussion:
The County serves as the approval authority for the subdivision of land and official plans
within the geographic jurisdiction of the County. In its role as approval authority, the
County is required to have regard to the Planning Act as well as provincial interests.
Provincial interests are set out in a series of planning document issued by the Province
of Ontario.
Page 13 of 132
Central among these documents is the Provincial Policy Statement. The PPS is the
Province of Ontario's statement of land use policy and details the Province's interests
on a wide range of land -use planning matters including: growth management, housing,
agriculture, cultural heritage, natural heritage; and, infrastructure and servicing (among
other matters). The authority of the PPS is established in Section 2 of the Planning Act
and requires that all land use planning decisions in Ontario "be consistent" with its
policies. As such, it is a powerful document that directs the creation of the County and
local official plans, as well as all land use planning approvals.
With respect to notable differences between the current and proposed PPS, staff note
the following:
Agricultural Use
• A series of draft policies will make it easier to establish more housing within
prime agricultural lands.
o Draft policy 4.3.2.4 would permit a principal dwelling associated with an
agricultural operation to be located in prime agricultural areas as an
agricultural use, except where prohibited by policy 4.3.3 (lot creation and
adjustments);
o Draft policy 4.3.2.5 provides that where a residential dwelling is permitted
on a lot in a prime agricultural area, up to two additional residential units
shall be permitted in accordance with provincial guidance, provided that
specified criteria are met. These criteria include compliance with the
minimum distance separation formulae, compatibility with surrounding
agricultural operations, the appropriate provision of sewage and water
services, the ability to address public health and safety concerns, the
requirement for additional units to be of a limited scale and located within,
attached or in close proximity to the principal dwelling or farm building
cluster and minimizing land taken out of agricultural production. The
Province's stated intent of this policy is to permit more housing on farms
for farmers, farm families and farm workers, without creating new lots.
o The above -point is not meant to suggest that multi -lot residential is
encouraged. Following the feedback from the PPS 2023 that agricultural
stakeholders provided regarding the concern about severances in prime
agricultural areas, the Province has proposed a number of changes
compared to the PPS 2023. Generally speaking, the PPS 2024 maintains
PPS 2020 policies and, specifically, draft policy 4.3.3.1 discourages lot
creation in prime agricultural areas and only permits lot creation for
agricultural uses, agricultural related uses, infrastructure and for up to one
residence surplus to an agricultural operation, provided certain criteria are
met, including limiting the new lot to a minimum size needed to
accommodate the use, availability of appropriate sewage and water
services and the requirement that new dwellings be prohibited on any
remnant parcel. Curiously, the term residence surplus to an agricultural
operation swapped out the word `farming' for `agricultural', however the
Page 14 of 132
definition of the term remains the same and continues to refer specifically
to farm consolidation.
Settlement Boundaries
As noted in the summary of the PPS 2023, the requirement for municipalities and
development proponents to complete a comprehensive review (i.e. a large-scale
planning study used to determine whether additional lands are needed, and how
to accommodate them) has been removed and there is no longer a PPS
limitation on the ability of land owners to apply for expansions to urban
boundaries. More specifically, the draft PPS 2024 proposes to permit a planning
authority to identify a new settlement area or allow a settlement area boundary
expansion at any time, stating that planning authorities "shall consider" the
following:
o The need to designate and plan for additional land to accommodate an
appropriate range and mix of land uses;
o If there is sufficient capacity in existing or planned infrastructure and public
service facilities;
o Whether the applicable land comprise specialty crop areas,
o The evaluation of alternative locations which avoid prime agricultural
areas and, where avoidance is not possible, consider reasonable
alternatives on lower priority agricultural lands in prime agricultural areas;
o Whether the new or expanded settlement area complies with the MDS
formulae;
o Whether impacts on the agricultural system are avoided, or where
avoidance is not possible, minimized and mitigated to the extent feasible
as determined through an agricultural impact assessment or equivalent
analysis, based on provincial guidance; and
o The new or expanded settlement area provides for the phased
progression of urban development;
The PPS 2024 has changed the preamble language from stating the planning
authorities "should consider" to the mandatory "shall consider". An additional
policy 2.3.2.2 is also included, providing that planning authorities may identify a
new settlement area only where it has been demonstrated that infrastructure and
public service facilities to support development are planned or available.
Generally speaking, the consequence of the proposed policy changes regarding
settlement boundaries is that municipalities are likely to receive more requests
for settlement boundary adjustments. Each local municipality and the County
have policies regarding settlement boundaries within their local plans and are
encouraged to review those policies. Similarly, each planning authority should
review the interaction between their settlement boundary policies and servicing
policies.
Page 15 of 132
• Staff are not recommending any specific comments be provided to the Province
on these policies, as they appear to adequately have regard to the concern about
the provision of servicing, which is likely to be the most significant concern within
Elgin when these types of applications are made by development proponents.
Employment
As described in the PPS 2023 summary to Council (Appendix "A"), the
protections for employment areas have been relaxed and the definition of what
constitutes an employment area has been clarified.
One notable difference in these policies is that more compact, mixed use areas
are possible with the removal of the policy requiring separation or mitigation from
sensitive land uses within employment areas planned for industrial or
manufacturing uses. The proposed policy 2.8.2.4 requires planning authorities to
"maintain land use compatibility between sensitive land uses and employment
areas".
General
The existing PPS only permits municipalities to create land budgets (i.e. the
amount of land to be included in an urban boundary) to accommodate the
projected population and employment needs up to 25 years. The PPS 2023 that
was not adopted set a minimum of 25 years and no maximum. The PPS 2024
states that municipalities must now accommodate land for a minimum of 20
years but not more than 30 years. Planning for infrastructure, public service
facilities, strategic growth areas and employment areas may extend beyond this
time horizon.
Draft policy 2.1.6. removes the PPS 2020 wording about "healthy, liveable and
safe communities" and replaces it with the concept that "planning authorities
should support the development of complete communities." More specifically,
considerations contained in the PPS 2020 such as "avoiding development and
land use patterns which may cause environmental or public health and safety
concerns" and "promoting development patterns that conserve biodiversity",
among others, are not proposed to be included in the PPS 2024.
Financial Implications:
None.
Page 16 of 132
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
If Council directs staff to provide comment to the Province regarding PPS 2024, those
comments will be submitted and a copy of the comments will be provided to the LMPs.
Conclusion:
Staff present a preliminary summary of the most salient policies in the proposed PPS
2024 for Council's information.
All of which is Respectfully Submitted
Paul Hicks
Acting Manager of Planning
Nicholas Loeb
Director of Legal Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 17 of 132
REPORT TO COUNTY COUNCIL
FROM: Paul Hicks, Acting Manager of Planning
Brian Lima, General Manager of Engineering,
Planning, & Enterprise (EPE) / Deputy CAO
DATE: May 2, 2023
SUBJECT: Draft 2023 Provincial Policy Statement
RECOMMENDATION:
THAT this staff report be received for information purposes.
INTRODUCTION:
This report provides County Council with information on the Province's new Draft
Provincial Policy Statement (2023) and the differences between the existing and
proposed policy statements as well as staff's assessment of the changes.
DISCUSSION:
The Provincial Policy Statement (PPS) is the Province of Ontario's statement of land
use policy and details the Province's policies on a wide range of land use planning
matters including: growth management; economic development; transportation; natural
resource management; housing; agriculture; cultural heritage; natural heritage; and
infrastructure and servicing (amongst other matters). The authority of the PPS is
established in Section 2 of the Planning Act and requires that all land use planning
decisions in Ontario "be consistent" with its policies. As such, it is a powerful document
that directs the creation of the County and local official plans, as well as all land use
planning approvals (i.e. zoning by-law amendments, plans of subdivision /
condominium, severances, minor variances, site plan approval, etc.).
In early April 2023, the Province released a new Draft PPS which is intended to replace
the existing document. Currently the Draft PPS is in its review phase, and comments
on the draft are being received by the Province until June 5t", after which a new PPS is
anticipated to come into force sometime shortly thereafter. Annexed to this report, staff
have provided a `red -lined' or comparison PPS prepared by Osler, Hoskin & Harcourt
LLP which illustrates the extensive differences between the two documents.
Page 18 of 132
K
With respect to major differences between the current and proposed PPS, County Staff
would note the following for Council:
• The existing PPS only permits municipalities to create land budgets (i.e. the
amount of land to be include land in an urban boundaries) to accommodate the
projected population and employment needs up to 25 years. The new PPS
states that municipalities most now accommodate land for at least 25 years of
growth.
• The requirement for municipalities and development proponents to complete a
Comprehensive Review (i.e. a large-scale planning study used to determine
whether additional lands are needed, and how to accommodate them) has been
removed and there is no longer any limitation on the ability of land owners to
apply for expansions to urban boundaries.
• While supporting intensification and redevelopment in urban areas continues to
be a policy of the Government, municipalities are encouraged to support
intensification and redevelopment, rather than required to accommodate it.
• Protections for employment areas (i.e. industrial areas) have been relaxed and
the definition of what constitutes and employment area has been clarified.
• Long-standing prohibitions on land division in the Agricultural area are proposed
to be removed permitting the creation of up to three residential lots on a given
farm lot, with the additional stipulation that no official plan can't restrict or limit
this new permission.
• The current draft of the PPS has noted that no changes to natural heritage
policies are proposed at this time, but that they are still under review and
municipalities can anticipate additional changes to these policies.
Notwithstanding this, the new draft of the PPS has deleted a number of the
defined terms for natural heritage features (i.e. wetlands, woodlands, threatened
species, habitat of endangered and threatened species, etc.).
• Infrastructure and servicing policies (including the hierarchy of servicing) have
not substantively changed.
• There are also a number of policies that have changed with respect to planning
in the Greater Golden Horseshoe region around Toronto, and for major cities that
do not impact Elgin County.
This draft PPS is a marked departure from previously versions of the PPS and is one of
the most significant changes in provincial land use policy since the PPS was first
introduced in 1996. It will have wide ranging impacts on how the County and local
municipalities conduct planning. Philosophically, the Ontario Government has taken a
more laissez-faire approach to planning that will see many pillars policies removed or
reduced. The result will be greater power, responsibility, and pressure on both county
and local councils to consider planning proposals (i.e. residential lot creation in
Page 19 of 132
191
agricultural areas and expansions to urban boundaries) that would have otherwise not
proceeded on the basis that they are prohibited or strongly discouraged by the PPS and
will require municipalities to develop new planning policies and procedures to address
these new pressures.
From the County Staff perspective, the following is offered for Council's consideration:
• Changes to the growth management policies (i.e. requirements for
comprehensive reviews for urban boundary expansions, conversion of
employment lands, and intensification targets) will likely have mixed implications
across the County. For high growth municipalities in the County, this will likely
create added pressure on municipal councils to consider expansions to urban
boundaries and infrastructure systems to accommodate new development. For
lower growth municipalities in the County, it will generally create greater flexibility
if and when applications are received. As the County Official Plan establishes
the growth management strategy for the County, it will fall to County Council to
balance the varied needs of local municipalities when having to create
replacement policies.
• With respect to new residential lot creation policies in the agricultural area, staff
have significant concerns with the proposed policies and their implications on
farm operators, the potential loss of agricultural land, t'he general conflict with
provincial and local goals to direct growth to settlement areas, and the
administrative requirements of the policy. Specifically, staff would note that the
Ontario Federation of Agriculture has publicly stated their opposition to the
proposed policy changes due to their real and potential impact on farming
operations. Further is the inability of county or local councils to determine
whether such a policy is appropriate for a given municipality.
• Most other changes proposed in the draft PPS will have limited impact on day-to-
day development approvals particularly in light of the Province's limited
involvement in enforcing the policies of the PPS.
With respect to implications on the County Official Plan Review, the Official Plan Review
is currently in its last stages. With technical circulation being completed by mid -May the
statutory processes for adoption of the Official Plan will commence. At this time it is
anticipated that the new Official Plan would be before County Council for adoption over
June / July 2023, however staff are monitoring the Province's PPS Review and may
recommend delaying the actual adoption of the Plan until such time as the new PPS is
in place (anticipated in July or August) in order to incorporate the policy direction of the
new PPS in order to avoid having the Ministry of Municipal Affairs and Housing
modifying the Official Plan to include the new policy directions.
Page 20 of 132
CI
FINANCIAL IMPLICATIONS:
Upon approval of the new PPS, the County and local municipalities will be required to
bring their respective official plans up-to-date. As most local municipalities use planning
consultants for this work, there will be costs associated with this update.
Longer term, depending on the finalized wording of the policies, there may be significant
infrastructure and servicing implications for local municipalities to accommodate
outward development pressures on their urban boundaries.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
The new PPS will directly impact all County and local municipal land use planning and
infrastructure decisions going forward.
COMMUNICATION REQUIREMENTS:
None.
CONCLUSION:
This report was for information purposes only. Should County Council (or a local
council) deem it appropriate, comments on the PPS Review can be submitted to the
Province though the Ontario Environmental Registry until June 5t". Should comments
be submitted, it would also be recommended that the relevant member of provincial
parliament be provided with a copy of the comments.
Page 21 of 132
All of which is Respectfully Submitted
Paul Hicks
Acting Manager of Planning
Brian Lima, General Manager of
Engineering, Planning, & Enterprise
(EPE) / Deputy CAO
Approved for Submission
Julie Gonyou
Chief Administrative Officer
67
Page 22 of 132
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ElgilnCountyLibrary 2023
STATISTICS
mqpp 1#61IX)II
PRINT
BOOKS
133s=
TOTAL CHECKOUTS
3003774
*PHYSICAL & DIGITAL
TOTAL
ACTIVE
MEMBt
1396
NEW
EMBERS
hi 339
WIR SESSIONS
119320
CATALOGUE SESSIONS
439701
IN IN I@ �b IN IN I@ fa IN IN I@ fa IN IN I@ fa IN IN I@ fa IN IN I fa IN
HOLDS PLACED
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NEW CATALOGUE USERS
139203
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LIVE CHAT QUESTIONS
E-BOOKS
347
0117
www.facebook.com/ElginCount_qLibrar_q/
COMPUTER
USERS
93619
IN -PERSON
VISITS
1829691
HOLDS
PLACED
269879
www.elgincounty.ca/library/
PROGRAMS
19977
ATTENDANCE
399390
*IN PERSON & VIRTUAL
2019 2020 2021 2022 2023
lqnp
ElginCounty
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Mike Hoogstra, Manager of Procurement & Risk
Date: April 30, 2024
Subject: Culvert Rehabilitations (Tender No. 2024-T13) - Tender Award
Recommendation(s):
THAT Hornblower Earthboring Inc. be selected to complete Culvert Rehabilitations on
various roads, Tender No. 2024-T13 at a total price of $355,500 exclusive of H.S.T.;
and,
THAT the Warden and Chief Administrative Officer be directed and authorized to sign
the contract.
Introduction:
As part of the 2024 Capital Budget, a tender was advertised and issued as per the
County's Procurement Policy for Culvert Rehabilitations on four (4) sections of county
roads.
Background and Discussion:
As part of the recommended 2024 Capital Budget, a total twenty-seven (27) culverts
across four (4) sections of county roads will have culverts rehabilitated in advance of
proposed future road rehabilitation work. The following road sections to receive culvert
slip lining are as follows:
1. Calton Line (CR 45) between Springfield Road and Richmond Road
2. Clinton Line (CR 11) between Highway 4 and Wonderland Road
3. Fairview Road (CR 22) between Dexter Line and Sparta Line
4. Ron McNeil Line (CR 52) between Imperial Road and Putnam Road
A total of twelve (12) contractors downloaded tender documents for this project from the
������i����.���i�;h���� i,-^� . Four (4) contractors submitted electronic bids
ounty s bidding system I�°�ii�;,�h..���:�:�:��....:.':�:�°".L::L.......
for this tender which closed on March 28, 2024.
Bids were received as follows:
Page 36 of 132
Company
Bid Price
(exclusive of HST)
Hornblower Earthboring Inc.
$355,500.00
Gary D. Robinson Contracting Ltd.
$410,900.00
Birnam Excavating Ltd.
$469,950.33
Clearwater Structures Inc.
$659,240.00
Hornblower Earthboring Inc. submitted the lowest compliant bid for the project at a total
price of $355,500.00 exclusive of HST.
Financial Implications:
The approved 2024 Capital Budget allocated $408,000 for culvert rehabilitations.
Sufficient project funds exist to accommodate the low bid received for this project. The
following summary of projected estimated costs is provided for review and will be
confirmed throughout the project:
Culvert Rehabilitations Tender Value
Net HST (1.76%)
Total Projected Costs
2024 Capital Budget Allocation
Forecast Budget Surplus/(Deficit)
Alignment with Strategic Priorities:
$ 355,500.00
$ 6,256.80
$ 361,756.80
$ 408,000.00
$ 46,243.20
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Page 37 of 132
Local Municipal Partner Impact:
Elgin's local municipal partner staff will be provided the details regarding the County's
2024 road projects.
Communication Requirements:
A weekly capital project update will be circulated to Elgin's local municipal partners and
elected officials to advise them of the following weeks anticipated works.
Conclusion:
A tender was issued and bids received for culvert rehabilitation work on four (4) sections
of county roads. Work on these culverts is expected to commence in May with
completion anticipated to be achieved by the end of December.
As per the County of Elgin's Purchasing Policy, if change orders are required and the
cost increases above the tender amount approved by Council by less than 10%, and the
amount is within the overall budgeted project amount, work will proceed upon
authorization by the Director. However, if the cost increases above the tender amount
approved by Council by more than 10%, the Director will prepare a further report to
Council outlining the expenditures.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 38 of 132
ElginCounty
Report to County Council
From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk
Date: April 15, 2024
Subject: Elgin County Notice By -Law 07-29 Update
Recommendation(s):
RESOLVED THAT Elgin County Council approve proposed changes to the Elgin
County Notice By-law.
Introduction:
This report recommends updates to By -Law 07-29, which establishes a policy
respecting the circumstances and manner in which notice will be provided to the public.
By -Law 07-29 has not been updated since 2007 and certain sections require changes to
ensure enhanced clarity, and to reflect how changes to technology have affected notice
practices.
Background and Discussion:
Pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, S. 270, a municipality shall adopt
and maintain policies with respect to the circumstances in which the municipality shall
provide notice to the public and, if notice is to be provided, the form, manner, and times
of notice shall be given. Additionally, it is necessary to set out reasonable minimum
notice requirements for those actions for which notice requirements are not prescribed
under the provisions of the Municipal Act or its regulations.
The Council of the County of Elgin adopted the Notice By -Law (07-29) in 2007 to meet
these legislative requirements and to provide direction regarding the manner and time of
notice to be given for a number of actions, as contained in Schedule "A" of the attached
by-law.
Since 2007 there have been significant changes in the technology available to
municipalities, therefore the manner in which Elgin County gives notice has changed as
well. Additionally, changes in wording are required to provide clarity for staff utilizing this
by-law to provide notice for various activities as contained in Schedule "A".
The following changes are recommended:
Page 39 of 132
Changes to Definitions
• The definition of "Mailed" is adjusted to include electronic mail.
• The definition of "Newspaper" is adjusted to include online publications.
• The definition of "Published" is adjusted to include "a newspaper publication
published for the purpose of informing the public."
• It is also recommended that references to "sufficient circulation" be removed as
this term is vague and the decline in the number of local newspapers limits the
options available for notice, and also the ability to guarantee sufficient print
circulation.
Manner of Notice
• Posting notice at each lower tier municipal office has long fallen out of practice
and it is recommended that this be removed from the by-law.
• It is recommended that for clarity, the Manner of Notice section of the by-law
indicate that manner of notice will be set out in Schedule "A".
• The original by-law included a provision indicating that service interruptions to
online methods of notice would not render notice void; however, the language
used was unclear. The new wording indicated in the draft by-law utilizes plain
language.
General
• This by-law indicates that Schedule "A" will apply to the Council's local boards
and committees where applicable. Since the adoption of this by-law, Council has
adopted a Committee By -Law (23-01) which governs notice for Council's local
boards and committees. It is recommended that the Committee By -Law be
referenced in Schedule "A" for consistency.
Council or Local Board Meetings
Schedule "A" indicates that notice for Council or local board meetings will be
given in accordance with the Council's Procedural By -Law (20-41). Elgin
County's Procedural By -Law indicates that notice will be provided in the form of
issuing the agenda and that the agenda will be sent to Councillors on the
Thursday preceding the Tuesday Council meeting. This does not indicate when
the agenda is required to be issued publicly. It has been a long-standing practice
to issue the Council Agenda on the Friday preceding the Tuesday Council
meeting, giving four (4) days public notice. It is recommended that this practice
continue but be formally included in Schedule "A".
The Procedural By -Law (20-41) will be updated to reflect changes made to the
Notice By -Law upon its review later this year.
Council One -Third Remuneration
Page 40 of 132
The section that refers to a by-law governing the one-third of remuneration
deemed to be expenses incident to discharge of duties of Council members, is
being removed as this is no longer relevant. In March of 2017, the Federal
Government announced that it would be removing the tax exemptions on
expense allowances paid to members of Municipal Council.
All of the proposed changes to By -Law 07-29 are indicated in red in the attached draft
by-law.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
The updated Notice By -Law will be circulated to Elgin County staff.
Conclusion:
The Elgin County Notice By -Law has not undergone a review since 2007. Proposed
changes will ensure enhanced clarity and account for advancements in communications
technology over the past 17 years.
All of which is Respectfully Submitted Approved for Submission
Page 41 of 132
Katherine Thompson
Manager of Administrative Services/Deputy Clerk
Blaine Parkin
Chief Administrative Officer/Clerk
Page 42 of 132
COUNTY OF ELGIN
By -Law No. 24-15
"BEING A BY-LAW TO ESTABLISH A POLICY RESPECTING THE CIRCUMSTANCES
AND MANNER IN WHICH NOTICE WILL BE PROVIDED TO THE PUBLIC"
WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, S. 270 (1), a
municipality shall adopt and maintain policies with respect to the circumstances in which the
municipality shall provide notice to the public and, if notice is to be provided, the form,
manner and times notice shall be given; and
WHEREAS it is deemed expedient to set out reasonable minimum notice requirements
for those actions for which notice requirements are not prescribed under the provisions of the
Municipal Act or its regulations;
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
DEFINITIONS
1. In this By -Law
a) "Act' means the Municipal Act, 2001, S.O. 2001, c. 25, and amendments thereto;
b) "Clerk" means an iinc9iiu duuM that has P-been app6nted as a Ceurk of the �`.ourlpoiraflion
of the County of I ]gin and iin c� uudeo INsihieu' desn n ate;
c) "Council" means the Municipal Council of the Corporation of the County of Elgin;
d) "County" means the Corporation of the County of Elgin;
e) "Form" means the format of the notice;
f) "Mailed" means prepaid first-class mail, sent by courier our sent Il,-by Oecturonc u74;
g) "Prescribed Requirements" means the requirements prescribed by the Municipal
Act, 2001, or its regulations;
h) "Newspaper" means a printed publication in sheet form our ppu,.ullbllished onlline,
intended for general circulation, published regularly;
i) "Published or Publication" means published in a daily or weekly newspaper
publication that, in the opinion of the Clerk, has such circulation within the
municipality, our uo I)rfll blluohed four the Ipuuurlpooe of nroirimung the Ipu,.ull bllic wo flNin the
nTwniioap,;rMt , as to provide reasonable notice to those affected;
j) "Treasurer" means the Director of Financial Services of the Corporation of the
County of Elgin;
k) "Warden" means the Warden of the Corporation of the County of Elgin;
I) "Website" means the official County of Elgin Internet website.
2. Manner of Notice
Wheure unoflce of iiuntenflon to I�DDass a P byr. law our unoflce of a I)rfll bllic umeefling us ureq,uuuured to
P be given u,.undeur a I:aurovr si ion of the trot, the 1eurk ohM1 cause such unoflce to P be
p:ubflshed...iiuR a niewsi.apeu 10 be...posted ..-at each of the k)Wer tiler FRuuRi6ll9auul offii%So alld
A be posted Ai the (�,euuuui web&+ to IDirovr ded in the foirim and umanneur and at the flimeo
ir°Jk:J ated in chedi0e "A" tNs by Ilaw ouuP,-bpect to the follllovr ng Ceirimo:
a) Noflce ohM1 P;be consdeuced ou.uif ci ent Vf Council directs that other public notice is to
be given as the Council considers adequate in the circumstances and such unoflce
coumpl es wth the trot;
b) No additional notice will be required for subsequent meetings where a matter has
been deferred or referred to a subsequent meeting by the Council.
c) Seirvlce uinteu-uru.ulpflons to onlllne foirimo of noflce ohM1 not P;be constiru.ued, deemmed our
uundeurotood to urendeur the unof ce uroiid
Time of Notice
Where notice of intention to pass a by-law or notice of a public meeting is required to
be given, such notice shall be provided in the timeframe prescribed in the Act or its
regulations, and if not so prescribed or in the form and manner indicated in Schedule
Page 43 of 132
Erm
"A" to this by-law, notice shall be given at least once during the fourteen (14) days
immediately preceding consideration of the matter by the Council.
4. Form of Notice
Unless otherwise prescribed in the Act or its regulations, where notice of intention to
pass a by-law or notice of a public meeting is required to be given, the form of the
notice shall include the following information:
a) the section of the Act or its regulations that apply to the matter;
b) a description of the purpose of the meeting, or the purpose and effect of the
proposed by-law;
c) the date, time and location of the meeting;
d) where the purpose of the meeting or proposed by-law is related to specific lands
within the County, a reference to a municipal address or to a legal description or a
key map showing the affected lands;
e) the name and address of the person who will receive written comments including
the deadline for receiving such comments, on the matter that is the subject of the
meeting or proposed by-law.
a1►FilLlINFilI
Operating Costs Incurred Prior to Budget Approval
Normal operating costs incurred prior to the adoption of the annual budget shall not
require notice, and approval of such expenditures shall be deemed ratified upon the
adoption of the annual budget.
GENERAL
Any P,-by llaw enacted Il,-by � ;ou.und� i l that IDiro r des roar a sIpedfii flimc and umanineir of uloflce
that onNcts wnflh fllNs by llaw, and any statutoiryoir reguflatoiry Diresci iilpfoon roar the flimc
and umanneir of unof ce that confficts Wth fllNs I� byr. law shM1 IDire ai l oveir fllNs lib ..11a.
I INs Irby llaw us uintended to set umiinimuuim standairds, nothing in this by-law shall prevent
the Clerk from using more comprehensive methods of notice or providing for a longer
notice period.
This By -Law and Schedule "A" shall apply to the Council's local boards and
committees where applicable.
EMERGENCY PROVISION
If a matter arises, which in the opinion of the Clerk in consultation with the Warden, is
considered to be of an urgent or time sensitive nature, or which could affect the health
or well-being of the residents of the County, or if a State of Emergency is declared, or
if so advised by a Provincial Ministry, the notice requirements of this by-law may be
waived and the Clerk shall make his/her best efforts to provide as much notice as is
reasonable under the circumstances.
REPEAL
10. That By -Law No. 07-29 be and is hereby repealed.
EFFECTIVE DATE
11. This by-law shall come into force and effect on the date of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30th DAY OF
APRIL 2024.
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer. Warden.
Page 44 of 132
ENE
SCHEDULE "A"
By -Law No. 24-15
MATTER
SECTION
MANNER AND TIME OF NOTICE
OF ACT
Highway Closing
34
Notice of intention to pass a by-law published once in
(permanent)
at least one Newspaper tIhet fn :the oll:aunk� n of :the
(;4erk f,s Of eufffleueu t 5ene4l Goroufllefi&l uA the area to
wWGh the pf"epesed Il wgy Iaw womdd qgpy te... gave :the
PA bloc u=easeiiaWe ROtotioe at least twenty-one (21) days
prior to the meeting when the by-law is to be
considered
• Notice by registered mail to abutting property owners
• Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed to abutting Municipality or Municipalities
• Notice to utilities servicing area of subject road
allowance
• Posted on County website
Prohibition or
135
. Notice of intention to pass a by-law at the next regular
regulation of
council meeting included on agenda of preceding
destruction or
regular Council meeting
injuring of trees in
• Notice mailed to constituent Municipalities
woodlands
• Posted on County website
Proposal to
173
. Notice of public meeting published once in at least
Restructure
one newspaper that in the opinion of the Clerk is of
sufficient general circulation in the area to which the
proposed by-law would apply to give the public
reasonable notice at least twenty-one (21) days prior
to the meeting when the by-law is to be considered
. Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
. Notice mailed to affected Municipality or Municipalities
. Posted on County website
Change of Name of
187
. Notice of public meeting published once in at least
Municipality
one newspaper that in the opinion of the Clerk is of
sufficient general circulation in the area to which the
proposed by-law would apply to give the public
reasonable notice at least twenty-one (21) days prior
to the meeting when the by-law is to be considered
. Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
. Notice mailed to constituent Municipalities
. Posted on County website
Intention to Pass a
219
. Notice of public meeting published once in at least
By -Law to Change
one newspaper that in the opinion of the Clerk is of
Composition of
sufficient general circulation in the area to which the
Council
proposed by-law would apply to give the public
reasonable notice at least twenty-one (21) days prior
to the meeting when the by-law is to be considered
. Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
. Notice mailed to constituent Municipalities
. Posted on County website
Council or local
238
0 1 41!3G a�d bRGe ,b.V& dhe..-r_ �mUR1,,,.iI' "goaGed&:A o BY d aW
board meetings
I..Ihe Agenda haf1 Pbe eou s� deuced as Noflce of uregufllair
1eeflun3 of ou,.fn6
111P Noflce orn1 be given Ilbh I:rurovcfling ounce lflh a
ure u.fllair agenda on each I lhu irsday IDireeecfing a
leellnfah of (.;ou.fn6Pbeiinl fve r days Noflce.
Page 45 of 132
s0
"urovicfling the w,fllh a uregufllair agenda on the
:::)Jday Direeecfing a IMeefounq l )ay of Cou.fncH, Ilb6ng fou,.fur
°`i) days Nof ce.
Nof ce and off: enda posted on (';ou. nt w0tP sufe
Procedure by-law
238
. Notice of intention to pass a by-law at the next regular
governing calling,
council meeting included on agenda of preceding
proceedings and
regular Council meeting
place of meetings
. Posted on County website
for ,ou,.fnty ,ou,.fu 6ei
°uroeedu.fure P,-by llaw
11P Nof ce of uunfenfiion to Il aoo a Il,-by Ilaw at the unext uregufllair
goxeirning xM1iing,
eou,.fncH umeef ing iineWu, ded on agenda of IlDireeecfing
I:ruroeeecfings and
uregufllair Cou,.fn6umeef ngu
l:r ace of umeefiungx
11P :::°osted on County well bxufe
four IlocM Il boairds and
eouxfuxfiiffeex
Sale or Disposition
270
. In accordance with the by-law governing the sale and
of Land
disposition of land
l fevf ew of by-_ w
2913
0 Noffoe of uuffenfiion to IlxDass o byaw at the next uregufllar
regaii oRg oufe fllfiird
_'
reg fllffu: GofmG4 a rreef Rg oufoe dU114111q the km:* 3e. f.u:
deemedto Il.ge
fe1TR ofOffiioe ofGoffR6o
exlpeulxex...uf G� dent
0 Posted on (�'ouilty web&4e
to...dY'Q'Gharge of
dfAf ee of Gof.ff 6�
FReu r beu:o
Adoption of Budget
291
. Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed P,-by regufllair our elleefuronc u74to
constituent Municipalities
• Posted on County website
Audited Financial
295
. Notice of audited financial statements to be published
Statements -
once in at least one Newspaper that iifR :the opRf oR..of
Publication
the reasix reu:-has xufffiefe111f qenero�..-Garr 4af on uA :t.h8
fpufnGu pffllff3 within sixty (60) days after receiving the
audited financial statements for the previous year; to
include that information will be made available at no
cost to any taxpayer or resident of the municipality
upon request
• Posted on County website
Page 46 of 132
j ELDER ABUSE ELGIN
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,
c/oCentralCHC359 Talbot St., St. Thomas, ON N5P iB7
April 19, 2024
County of Elgin, Office of the Clerk,
45oSunset Dr,
St. Thomas, ON N5R 5V1
Hello Warden ICetchabaw,
World Elder Abuse Awareness Day (WEAAD) is recognized every year on June 15th. Elder
Abuse Elgin (EAE) has commemorated this special day in a number of ways over the past
many years, and we were pleased to raise our flag at the County of Elgin building last year.
We would like to do that again this year, and have a proclamation read. I have attached
the proclamation for your information. We would have local EAE members present for
the flag -raising, and we will invite local media to attend. The proclamation could be read
at the closest Council meeting to that date. This year WEAAD falls on a Saturday, so
perhaps we could hold it, similar to last year, on the Council meeting day just prior to
June �5' , which would be June iith. We had a great turnout last year, as most Council
members, and many staff, were able to attend.
In addition, this year we are hoping to invite individual Municipal Council Mayors to
proclaim the day as well, on behalf of their Municipality. They could participate in the
proclamation at the same time, perhaps by each reading a statement from the
proclamation. We can sort those details out with your administrative staff.
We hope that this is possible, and look forward to hearing from County staff as to when is
a good time to gather for the flag -raising. We will bring the flag with us.
Thanks for your consideration.
Bonnie Rowe, Committee Coordinator on behalf of
Elder Abuse Elgin
elderabuseelgin(a gmail.com
519-639-5415
Page 47 of 132
i
JLCIne 15,
PROCLAMATION
WORLD ELDER ABUSE AWARENESS DAY
June 15, 2024
WHEREAS: The County of Elgin's older adults deserve to be treated with respect and dignity and valued as contributing
members of society, imparting a wealth of experience and wisdom in our communities, and
WHEREAS: The International Network for the Prevention of Elder Abuse, in support of the United Nations International
Plan of Action, proclaimed this day to recognize the significance of elder abuse as a public health and
human rights issue; and
WHEREAS: The County of Elgin recognizes the importance of taking action to invest in creating social change, to
prioritize the prevention of elder abuse and raise awareness to foster a better understanding of abuse and
neglect of older adults and their rights; and
WHEREAS: Elder abuse has a significant impact on the lives of older adults and families; and is not limited to race,
gender, culture, or circumstance, and regardless of whether the abuse is physical, emotional, sexual,
financial or neglect; and
WHEREAS: Ageism and social isolation are major causes of elder abuse in Ontario; and
WHEREAS: Recognizing that it is up to all of us, as citizens, organizations, communities, and governments, to work
collectively to prevent violence and abuse of older adults in their homes and communities; and
WHEREAS: Preventing abuse of older adults through improving and maintaining social and health services and systems
such as housing, income security, and safety will improve their quality of life and allow them to live
independently and contribute to the vibrancy of Ontario; and
WHEREAS: Where there is respect for human rights, equality, and justice there can be no abuse; therefore, all County
of Elgin residents are urged to join this global movement to promote the Rights of Older Adults and Stop
Abuse and Restore Respect.
THEREFORE; I, Ed Ketchabaw, Warden of the County of Elgin, Ontario do hereby
proclaim June 15, 2023, as World Elder Abuse Awareness Day and encourage all residents to recognize and
celebrate seniors and their ongoing contributions to the success and vitality of our province.
Dated on this day of 2024.
Signature
Page 48 of 132
Warden Ed Ketchabaw and Elgin County Council,
I am writing you this letter today on behalf of all of the vulnerable women and children
of the County of Elgin. I am writing you this letter today on behalf of the abused women and
children of the County of Elgin. I am writing you this letter today on behalf of the women and
children of the County of Elgin. who have died at the hands of their abusers. I am writing this
letter today because we need your help and we need your voice. I am sure that this will not come
as a surprise to you at all, but there is a desperate need for change when it comes to the way the
police, the courts, and the jails handle violent and abusive men. While that will take a lot more
effort, we need to take the opportunity to make a declaration of Intimate Partner Violence as an
epidemic here in the County of Elgin. While I have done a lot of research on the statistics, the
cycles of abuse, the continual failures of our systems that are put in place to protect our most
vulnerable, I can give you my own personal accounts that might even be of more relevance to
shine light on the epidemic that is domestic violence. I feel empowered to finally finish typing
this letter to you after several weeks of waiting, editing, procrastinating, being triggered,
contemplating, and crying. After having completed my monthly therapy session, I feel
empowered enough to complete it.
I want to also address the term "epidemic". I am aware that domestic violence is not a
disease that is communicable. I did not coin the terminology of Intimate Partner Violence
Epidemic, it is what has been used province wide in the fierce advocacy to have attention
brought to this issue that is ubiquitous. I am not able to find a better tern, though I did want to
draw attention to the opioid drug addiction being referred to as an epidemic.
Page 49 of 132
According to StatCan (2021), "police reported 114,132 victims of intimate partner
violence (violence committed by current and former legally married spouses, common-law
partners, dating partners and other intimate partners) aged 12 years and older (344 victims per
100,000 population)." (Al -Hakim, 2022) and those mounters are just what have been reported.
Those are the numbers of the women who were brave enough to speak out against their abusers
in hopes for their accountability. That the act of charging and going through the court process
was not worth the stress, traumas, and retriggering that comes from holding your abuser
accountable because the court system is not built that way.
It also may or may not come as a surprise to you that what happened to Tanya Wiebe on
January 31, 2024, undoubtable hits the communities as a tragedy and a loss, but it hits survivors
of domestic violence a lot differently. It reinforces the fear and belief that we could be next. It
reinforces the belief that their abusers next partner could be assaulted, stalked, abused, harassed,
intimidated, or even murdered and the fear and shame that comes from that is equally paralyzing
as if it were one of our family members. We do not have domestic violence coordinators in our
Police systems any longer. "In the past year, there have been 62 recorded 1c1rxicidc.s in O: i ario.
That is 62 people whose lives were taken by violence. One femicide is too many. 62 femicides is
an epidemic." (YWCA St. Thomas Elgin, 2023)
"The top five offences in 2019 were:
1. Thefts possession/stolen property (1,898)
2. Domestic violence (948)
Page 50 of 132
3. Assault (non -sexual) (653)
4. Mischief (crimes against property) (649)
5. Break and enter (471)
In 2019, St. Thomas Police Services reported over 800 domestic violence incidents, eight
times more than Elgin OPP (100), and 23 times more than Aylmer Police Services (34)" (https://
www.elgincounty.calwp-contentluploadsl2020/08lAylmer-Elgin-St-Thomas-CSWB-Plan-Data-
Package-FINAL.pdf, 2023) and I cannot even find statistics in the new release of the Aylmer -
Elgin -St. Thomas Community Safety and Well -Being Plan 2021-2024, nor can I find any stats on
OPP Elgin County in regard to domestic violence calls or incidents.
Just to name a few of the more predominant cases lately of femicide include Keira
Kagan, of whom you just mentioned had passed Bill C-233 - Kiera's Law which started in
February of 2020 when a sweet, innocent 4 year old was murdered by her biological father who
then killed himself. Sault Ste. Marie - 2023 3 children and an ex -partner were all shot to death by
the same man who also shot and attempted to murder his ex-wife, the mother of his children
before killing himself. I could be any one of these stories. There is a real potential that this story
could have my name in it as the innocent murdered victim.
I have reached out to Victim Services for support and was granted $1000 in funding for
counselling, but that is it. When it runs out, there is no more. Most therapists worth their
education charge $120+ a session so that does not go far when it comes to trauma counselling.
Page 51 of 132
During the process of writing this letter, I have found out that if you want statistics from a police
station about domestic violence, you have to file an application with the freedom of information
act and privacy policies and pay money. There is a huge issue at hand here and I am just one
story with one abuser.
While I have attached statistics and citations, these numbers cannot even scratch the
surface of the true number of incidents that are happening just here in the County of Elgin. When
a person can become adept at evading the law while their partner is assaulted, stalked, abused,
harassed, intimidated, or even murdered with no consequences why would they stop? They learn
how to manipulate the system. While I cannot find the recidivism statistics online nor acquire
them locally without some sort of application process I am sure, I can speculate with some
degree of certainty that the percentage is astoundingly high. On top of this the support that us
women need when maneuvering through the court process is horrific. Victim witness is
backlogged and inundated with victims cases.
According to Government of Canada, (2023), "There were 127,082 victims of police -
reported family violence (violence committed by spouses, parents, children, siblings and
extended family members) in 2021, a rate of 336 victims per 100,000 population. This marked
the fifth consecutive year of increase. Women and girls represented two-thirds (69%) of family
violence victims. The rate of family violence was more than two times higher for women and
girls than for men and boys (457 victims versus 212 per 100,000 population).
Page 52 of 132
Warden Ed Ketchabaw and Elgin County Council, I have a million and one
recommendations for repairing this broken system, but at the very least just to start, we NEED
your help in raising our voices and making a declaration of Intimate Partner Violence as an
epidemic in the County of Elgin. I implore you to take this opportunity and bring light to this
worldwide issue, but to join in with the 72 municipalities in Ontario to make this declaration. Do
this for the Keiras, the Tanyas, the women and children who no longer can lead this fight because
their lives were tragically taken from them at the hands of their abusers. With great pride and
sadness, St. Thomas unanimously made the Intimate Partner Violence epidemic declaration on
April 15, 2024 and I would like to keep the momentum going, not only in the areas local to me,
but in the areas in which I personally have fallen victim, experienced, and survived domestic
violence at the hands of my ex -partner.
Traumatically and respectfully yours,
Jodi Marissen
Page 53 of 132
Resources - including attached statistics
Al -Hakim, A. (2022, October 26). Family violence increases for 5th straight year in Canada.
what's behind the trend? . https://globalnews.ca/news/9217215/canada-covid-family-
violence-increase/
Aylmer -Elgin -St. Thomas COMMUNITY SAFETY AND WELL-BEING PLAN. Data Package -
Elgin County . (2023, July). https://www.elgincounty.ca/wp-content/uploads/2020/08/
Aylmer -Elgin -St -Thomas -CS WB -Plan-D ata-Package-FINAL.pdf
Aylmer Police Services. (2022). Aylmer Police Report 2018-2021. https://
www.aylmerpolice.com/wp-content/uploads/2015/07/Min-Dec-l2.pdf
Aylmer Police Services. (2023a). 2022 annual report - aylmerpolice.com. https://
www.aylmerpolice.com/wp-content/uploads/2023/08/2022-annual-report.pdf
St. Thomas Police Services. (2023, June 28). 2022 - Annual Report. https://stps.on.ca/wp-
content/uploads/2023/06/2022-Annual-Report.pdf
Government of Canada, S. C. (2023, August 30). Victims of police -reported family and intimate
partner violence in Canada, 2021. https://wwwl50.statcan.gc.ca/nl/daily-quotidien/
221019/dg221019c-eng.htm
YWCA St Thomas Elgin. (2023, December 6). Open letter from 100+ organizations calling for a
provincial declaration of intimate partner violence as an epidemic. https:llywcaste.cal
2023/12/06/open-letter from-100-organizations-calling for -a -provincial -declaration -of -
intimate -partner -violence -as -an -epidemic/
Page 54 of 132
INTIMATE PARTNER VIOLENCE
Incidents / Offences
2018
2019
2020
2021
2022
Intimate Partner Violence Incidents
837
813
812
684
683
IPV Related Charges
96
96
115
132
169
(substantive)
https://stps.on.ca/wp-content/uploads/2023/06/2022-Annual-Report.pdf
Aylmer Police 2022 Annual Report
DOMESTIC DISPUTES
Monthly Domestic Dispute Trend (YTD Comparison)
1111111112020 II111112021 1u/,2022
https://www. almerpolice.com/wp-content�/Auploads/2022/03/Dec-2 1 —crime _chart. pdf
Page 55 of 132
rate (per rate (per rate (per rate (per rate (per rate (per rate (per rate (per rate (per
100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
population) population) population) population) population) population) population) population) population)
2009 909 127 511 594 169 382 23 15 20
2010 924 138 524 590 171 381 26 14 21
2011 884 132 500 559 162 361 25 16 21
2012 838 130 475 542 160 352 25 15 20
2013 790 115 443 513 157 336 24 15 20
2014 746 117 422 502 154 329 25 15 20
2015 774 118 435 517 159 338 25 16 21
2016 785 115 439 522 163 343 27 16 22
2017 781 119 440 541 165 354 26 15 21
2018 782 111 436 566 168 367 27 16 22
2019 805 118 451 609 186 397 29 19 24
2020 773 111 432 635 194 415 30 19 25
https://wwwl50.statcan.gc.ca/nl/daily-guotidien/221019/cg-c001-eng htm
2009
480
204
344
554
138
350
2010
476
200
340
552
141
351
2011
452
194
325
522
134
331
2012
434
193
315
500
132
318
2013
406
181
295
469
126
300
2014
390
176
284
452
124
290
2015
392
179
287
463
127
297
2016
390
181
286
467
129
300
2017
400
182
292
475
130
305
2018
410
186
299
489
129
312
2019
437
205
322
517
142
332
2020
439
209
325
525
145
337
2021
457
212
336
537
147
344
https://www150.statcan.gc.ca/n1/daily-guotidien/221019/t002c-eng htm
Page 56 of 132
60
50
40
30
20
10
0
Yearly Domestic Dispute Trend
1111111112020 1111111112021 I1112022
https://www.aylmerpolice.com/wp-content/uploads/2023/08/2022-annual-report.pd
Yearly Domestic Dispute Trend
60
50
50
44
42
40
29
30
20
10
0
2018 2019 2020 2021
https://www.aylmerpolice.com/wp-content/uploads/2023/08/2022-annual-report.pd
Page 57 of 132
..... .......................... M meiuwww� ....»...»...»...»...»...»..................................
�N
El e ,� oudation
mr inywqnwal m lh(, /aadroe o/.r'w rusrnAsm:ndly
April 16, 2024
Sent Electronically
Attention:
Warden and Members of Council for Elgin County
CAC/Clerk Blaine Parkin
For Information
Re: Proclamation of June 8th, 2024 as LemonAlD Day
We are writing to request that you declare June 81th as LemonAlD Day in St. Thomas, Elgin County.
LemonAlD Day is a county -wide initiative spearheaded by a partnership between Doug Tarry Homes and
the Elgin Children's Foundation. This initiative aims to transform neighborhoods across Elgin County into
vibrant lemonade stands. These stands will not only provide refreshing drinks but also raise funds to
support a worthy cause: sending deserving children to camp connected with Family and Children's
Services of St Thomas and Elgin.
Camp provides a safe and enriching environment where children can learn new skills, build friendships,
and create lasting memories. Funds raised through LemonAlD Day will directly benefit these children,
allowing them to experience the joy and transformative power of camp.
Declaring June 8th as LemonAlD Day would bring several benefits to our community:
Increased Community Engagement: This event will encourage residents of all ages across Elgin
County to participate, fostering a sense of togetherness and community spirit on a county -wide
scale
• Support for Local Children: The funds raised through lemonade stands across the county will
have a significant impact on the lives of deserving children in Elgin County by providing them
with the opportunity to attend camp
• Positive Youth Development: LemonAlD Day empowers young people across Elgin County to
develop entrepreneurial skills, teamwork, and social responsibility
A city-wide declaration by St. Thomas is a powerful endorsement for LemonAlD Day, generating
significant media coverage and encouraging even greater participation throughout Elgin County. This will
amplify the positive impact of the event, spreading awareness and boosting fundraising efforts for our
local children.
We believe that LemonAlD Day aligns with Elgin County's commitment to collaboration and promotion of
initiatives that foster public health, while also aiming to enhance the well-being and engagement of Elgin
Tho/va" , l i, �, . �, 51' / Y 5 / ,9 () / l / ,9) I to l 5 l l..lr�'r,
Page 58 of 132
..... .......................... M meiuwww� ....»...»...»...»...»...»..................................
�N
El e ,� oudation
mr inywqnwal m lh(, /aadroe o/.r'w rusrnAsm:ndly
youth. By taking the lead in this county -wide initiative, Elgin can demonstrate its leadership and
commitment to the betterment of all Elgin County residents.
LemonAlD Day is envisioned as a movement across a number of different communities in Southwestern
Ontario, with lemonade stands popping up in neighborhoods across Ontario. We are also happy to
present to the City Council to provide further details about LemonAlD Day and its potential impact on
our community. A presentation would allow us to answer any questions the Council may have and
generate positive media attention, further amplifying the reach of LemonAlD Day.
Thank you for considering this request. I am confident that declaring June 8th as LemonAlD Day will be a
positive step for our entire Elgin County community.
Sincerely,
Myles Proulx
Community Engagement Advocate
Family and Children's Services St. Thomas and Elgin
Contact Information:
Myles Proulx
Elgin Children's Foundation
Phone: 519 619-5952
Email: mproulx@caselgin.on.ca
Suzie Dennis
Doug Tarry Homes
Phone: (519) 851-7386
Email: sdennis@dougtarryhomes.com
Proudly partnering with:
11� LTARRY
x o M E s
Tho/va" , l i, �, . �, 51' / Y 5 / ,9 () / l / ,9) I to l ;
Page 59 of 132
The Town of Goderich
57 West Street
Goderich, Ontario
N7A 21<5
519-524-8344
town hall @goderich.ca
www.goderich.ca
Wednesday, April 10, 2024
Catalina Blumenberg
Clerk
Prince Edward County
332 Picton Main Street
Picton, Ontario
KOK 2T0
G ODERI'CH
Ganado's Prettiest Tawn
SENT VIA EMAIL,: clerks(c�pecounty.on.ca
RE: Town of Goderich Resolution — Review of the Ontario Works and Ontario Disability
Subbort Program Financial Assistance Rates
Dear C. Blumenberg,
Please be advised of the following motion passed at the Monday, March 18, 2024, Goderich
Town Council Meeting:
Moved By: Councillor Segeren
Seconded By: Councillor Kelly
WHEREAS poverty is taking a devastating toll on communities, undermining a
healthy and prosperous Ontario, with people in receipt of Ontario Works and
Ontario Disability Support Program being disproportionately impacted;
WHEREAS the cost of food, housing, medicine, and other essential items have
outpaced the highest inflation rates seen in a generation;
WHEREAS people in need of social assistance have been legislated into poverty,
housing insecurity, hunger, poorer health, their motives questioned, and their
dignity undermined;
WHEREAS Ontario Works (OW) Financial Assistance rates have been frozen
since 2018 ($733 per month);
WHEREAS Ontario Disability Support Program (ODSP) benefit rates have been
increased by 6.5 percent as of July 2023 to keep up with inflation, however even
with the increase, ODSP rates still fall below their value in 2018 ($1,376 when
adjusted for inflation) and significantly below the disability -adjusted poverty line
($3,091 per month);
Page 60 of 132
The Town of Goderich
57 West Street
Goderich, Ontario
N7A 21<5
519-524-8344
town hall @goderich.ca
www.goderich.ca
G ODERI'CH
Ganado's Prettiest Tawn
WHEREAS OW and ODSP rates do not provide sufficient income for a basic
standard of living and, as a result, hundreds of thousands of people across Ontario
who rely on these programs live in poverty;
WHEREAS designated Service Managers are doing their part, but do not have
the resources, capacity, or tools to provide the necessary income and health -
related supports to people experiencing poverty; and
WHEREAS leadership and urgent action is needed from the Provincial
Government to immediately develop, resource, and implement a comprehensive
plan to address the rising levels of poverty in Ontario, in particular for those on
Ontario Works and Ontario Disability Support Programs;
THEREFORE BE IT RESOLVED THAT the Town of Goderich requests the
Provincial Government to urgently:
1. At least double Ontario Works and ODSP rates and index rates to inflation,
answering calls already made by "Raise the Rates" campaign and the "Income
Security Advocacy Centre";
2. Commit to ongoing cost of living increases above and beyond the rate of
inflation to make up for the years they were frozen;
3. Commit to jointly working between the Ministry of Children, Community,
and Social Services and the Ministry of Health on the best methods of
assessing client needs and then matching those in need to the services they
require;
AND FURTHER THAT a copy of this resolution be sent to the Minister of
Children, Community, and Social Services, the Minister of Health, the Minister of
Municipal Affairs and Housing, the Association of Municipalities of Ontario, the
Ontario Municipal Social Services Association, Huron County Social and
Property Services, the Western Ontario Wardens Caucus, and all Ontario
Municipalities.
CARRIED
If you have any questions, please do not hesitate to contact me at 519-524-8344 ext. 210 or
afisherLgoderich.ca.
Yours truly,
Andrea Fisher
Page 61 of 132
The Town of Goderich
57 West Street
Goderich, Ontario
N7A 21<5
519-524-8344
town hall @goderich.ca
www.goderich.ca
Director of Legislative Services/Clerk
/ar
G ODERI'CH
Ganado's Prettiest Tawn
cc. Premier Doug Ford premier(a�ontario.ca
Hon. Paul Calandra Paul.Calandrac.ola.org
MPP Lisa Thompson, Huron —Bruce lisa.thompsoncoc.ola.org
Hon. Sylvia Jones Sylvia. Jones c.ola.org
Association of Municipalities of Ontario resolutionsLamo.on.ca
Ontario Municipal Social Services Association dballLomssa.com
Huron County Social and Property Services
Western Ontario Wardens Caucus
Ontario Municipalities
Page 62 of 132
The Town of Goderich
57 West Street
Goderich, Ontario
N7A 21<5
519-524-8344
town hall @goderich.ca
www.goderich.ca
Wednesday, April 10, 2024
G ODERI'CH
Ganado's Prettiest Tawn
Matthew Pearson
Chair
Ausable Bayfield Maitland Valley Source Protection Committee
71108 Morrison Line
RR3, Exeter Ontario SENT VIA EMAIL,: mpearson(?bmross.net
NOM 1 S5
RE: Recommended Phase -Out of Free Well Water Testing in the 2023 Auditor General's Report
Dear M. Pearson,
Please be advised of the following motion passed at the Monday, March 18, 2024, Goderich
Town Council Meeting:
Moved By: Councillor Segeren
Seconded By: Deputy Mayor Noel
That the Town of Goderich direct a letter to Minister Lisa Thompson requesting
that the province not proceed with the recommended phase -out of free private
well testing in Ontario;
And Further That area municipalities, the Minister of Environment Conservation
and Parks, the Minister of Health and Long -Term Care, other Source Protection
Committees, and local health units be forwarded the letter and asked for their
support.
CARRIED
If you have any questions, please do not hesitate to contact me at 519-524-8344 ext. 210 or
afisher(? goderich. ca.
Yours truly,
Andrea Fisher
Director of Legislative Services/Clerk
/ar
cc. Premier Doug Ford premier(2ontario.ca
Hon. Paul Calandra Paul.Calandrac.ola.org
Page 63 of 132
The Town of Goderich
57 West Street
Goderich, Ontario
N7A 21<5
519-524-8344
town hall @goderich.ca
www.goderich.ca
G ODERI'CH
Ganado's Prettiest Tawn
MPP Lisa Thompson, Huron —Bruce lisa.thompsoncoc.ola.org
MPP Andrea Khanjin, Minister of Environment Conservation and Parks
andrea.khanjinc.ola.org
MPP Stan Cho, Minister of Long -Term Care Stan.Cho(c,pc.ola.org
Ontario Municipalities
Page 64 of 132
��iClrOil�l 500 George Street North, Peterborough, ON, K9H 3R9
P""t"
April 11, 2024
Hon. Paul Calandra
Minister of Municipal Affairs and Housing
via Email:
m inister.mah@ontario.ca
Re: Jurisdiction of Ontario's Ombudsman
The following resolution, adopted by City Council at their meeting on April 8, 2024, is
forwarded for your information and necessary action.
That Council approve the recommendations outlined in Report LSOCS24®005, dated April 2,
2024 of the Commissioner, Legislative Services, as follows:
a) That the Honourable Paul Calandra, Minister of Municipal Affairs and Housing, be
requested to introduce a Bill to amend the Ombudsman Act to require the Ontario
Ombudsman to provide to each municipality, if requested by the municipality, sufficient
particulars of each investigation, matter or case respecting the municipality that is
referred to in each of the Ombudsman's Annual Reports to permit the municipality to
fully understand and address the subject matter of each such investigation, matter or
case including:
i) a copy of each complaint, as applicable, redacted only to the extent of individuals'
personal information contained therein;
ii) the identities of the municipality's employees, officers and members of Council with
whom the Ombudsman was consulting in respect of the investigation, matter or
case; and
iii) particulars of the outcome of the investigation, matter or case including the
Ombudsman's findings, conclusions and recommendations, if any.
b) That the City Clerk forward Council's resolutions resulting from Council's approval of
these recommendations to Minister Calandra, MPP David Smith, the Association of
Municipalities of Ontario and to the municipal Clerks of Ontario's municipalities.
Page 65 of 132
Sincerely,
John Kennedy, City Clerk
CC' David Smith, MPP
Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
Page 66 of 132
Ministry of Agriculture,
Food and Rural Affairs
Office of the Minister
77 Grenville Street, 11th Floor
Toronto, Ontario M7A 1B3
Tel: 416-326-3074
www.ontario.ca/OMAFRA
April 16, 2024
Ministere de I'Agriculture, de
I'Alimentation et des Affaires rurales
Bureau du ministre
77, rue Grenville, 11e etage
Toronto (Ontario) M7A 1B3
Tel.: 416 326-3074
www.ontario.ca/MAAARO
Warden Ed Ketchabaw
County of Elgin
eketchabaw@bayham.on.ca
RZRSTITFTfi •M, 161CMi0:1:. in
VTINCEPI7 sell
SIG PENMANE7
14111SFIAELOS
Ontario
It has been brought to my attention that some municipalities in the province have
implemented new stormwater fee structures, and others are exploring doing so.
As Minister of Agriculture, Food and Rural Affairs, I am writing to ask that your
municipality considers the needs and potential impacts on agriculture in your community
when evaluating proposed changes to stormwater or other fees and to offer any support
that my ministry can provide as you fully consider the impacts.
As you know, Ontario farms contribute significantly to local economies while supporting
access to high -quality food both domestically and globally. The agri-food sector employs
over 836,000 people and contributed $48.8 billion to our provincial economy. Our
government is committed to supporting the growth of the agriculture and food industry,
y �"::�iro.�ir�tl:��ir°li� : �� ir�,�riiir��j,L,�ll-,a ri f� � �:� µ b!r��b ' . to strengthen the
which is why we released
agri-food sector, support economic growth, and ensure an efficient, reliable and
responsive food supply for Ontarians.
To ensure that our food supply system continues to be responsible, trusted, and
competitive on the world stage as well as a driver for economic growth in Ontario, it is
important that all levels of government work closely with the agricultural community
when evaluating new policies.
There is a need for special consideration for agricultural properties to ensure there are
no unintended consequences that disproportionately impact farmers or greenhouse
operators, as demonstrated in several of the new stormwater utility programs, including
Brant County's proposed Stormwater Utility Program, which will exempt agricultural
properties from the new proposed fee.
.../2
I�IIIUU�r
111�i
Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2
r>Imw,r�iu
A bonne terre, bons produits Bureau principal du ministere: 1, rue Stone ouest, Guelph (Ontario) N1G 4Y2
U Il f/Iz101 ..
�,I LL�II LI��.;Lv,I Page 67 of 132
-2-
It is also worth noting that many farmers have already invested in water management
measures and may not utilize municipal waterways in the same manner as other
businesses.
Staff at my ministry are available to provide guidance on supporting the growth of the
agricultural community while balancing broader municipal needs. Please feel free to
contact Scott Duff with any questions you may have at (519) 820-3331 or by email at
s�°o tl:tl:,du ff((.-�)w� it tl ir°iio .ca.
I hope that your municipality will consider engaging more directly with farmers and
greenhouse operators to mitigate any unintended impacts new charges may have. It is
imperative that municipalities and the agricultural industry work together to ensure the
economic prosperity of our rural communities now and well into the future.
c: Scott Duff, Director, Policy Division
Did you know about the Farmers' Wellness Initiative?
• Your mental health is important! If you're a farmer or a member of a farm family and in need of mental
health support, please call 1-866-267-6255 and arrange to speak with a professional today.
• For additional resources visit hi�tn spp
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11
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Page 70 of 132
IIIIIIII'Aessage Fllrall
Ontario is fortunate to have a rich and diverse agri-food sector. It ranges from the grain fields
of Huron and Bruce counties to pork farmers in Perth and Wellington, poultry farmers across
southwestern Ontario, beef and dairy producers in northern and eastern Ontario, and to
fruit and vegetable growers in Essex, the Holland Marsh and Niagara.
We have the capability and economic might to support the good things grown and made in
Ontario — which is why I am proud to present Grow Ontario, a provincial agri-food strategy.
Over the past few years, external challenges have tested the supply chains that we depended
on and broadened everyone's understanding of how our food gets from farm to fork. From
supply managed sectors like dairy and poultry, to the bread baked with grains grown on the
rich and fertile lands across the province, to a variety of protein sources, our food supply system
is bountiful and complex.
Grow Ontario includes our vision for the future of the province's food supply chain and
we do not take its strength and stability for granted.
This strategy is based on our government's belief in the importance of:
• promoting Ontario products, food and technology, supporting our agri-food sector,
• taking action to be a world leader in research and innovation, and
• celebrating all the hardworking people who have secured great jobs throughout
the supply chain.
Grow Ontario was informed by the insights of dedicated farmers, Indigenous representatives,
food sector leaders and businesses, including those who attended the Ontario Food Summit,
as well as research roundtables and the Innovation Summit.
To ensure that our food supply system continues to be responsible and trusted, competitive
on the world stage as well as a driver for economic growth in Ontario, it is important that we
have an overarching plan that guides our actions in the years ahead.
Our strategy presents ambitious, tangible actions and measurable targets that will help us
to monitor our progress on our commitment to ensure that our province's powerhouse
agri-food sector continues to help Grow Ontario.
mm:._., .. .._.
Lisa M. Thompson
Minister of Agriculture, Food and Rural Affairs
Page 71 of 132
3
q Grow Ontario — a provincial agri-fo&PWaTeggf 132
Ontario's agri-food sector is and always will be a cornerstone of our thriving economy. Ontario's farmers,
food processors, grocers, transporters, and every partner along the agri-food supply chain generate
$47 billion in provincial gross domestic product (GDP), and employed one in ten Ontarians in 2021. It is
critical that we maintain and grow this sector to ensure a stable, safe, high -quality, food supply and fuel
sustainable economic growth.
Grow Ontario is our plan to strengthen the agri-food sector, fuel economic growth, ensure an efficient, reliable,
and responsive food supply and address ongoing agri-food sector vulnerabilities through new innovations.
This strategy outlines actions to build consumer confidence, support farmers and processors, increase yields,
promote Ontario -grown food, grow the agri-food talent pool, and strengthen the food supply chain — while
increasing the commercialization and adoption of innovative new technologies and practices that enhance
competitiveness, add productivity, create economic growth, and strengthen the sector.
Grow Ontario outlines three key priorities:
In
Strengthen Agri -food
Supply Chain Stability
3.
Attract and Grow Ontario's
Agri -food Talent
Grow Ontario provides a plan to enhance Ontario's food supply chain and address vulnerabilities, with research
and adoption of innovative new technologies and practices that enhance competitiveness. These actions will
help to build consumer confidence and reinforce Ontario's position as the food leader in Canada.
We will instill pride and trust in the quality and quantity of food and
agricultural products produced in Ontario, grown on the foundation
of a competitive and innovative agri-food industry that serves the
needs of Ontarians, Canadians and the world.
Page 73 of 132 5
IIIIIII" "" IIIIIIIIIIIIII IIIIIIIIIIIIII Pood Secitall alloidIIIIIIIIII IIIIIII IIIIIII
Ontario's agri-food sector is the largest and most diverse in Canada. It is an important economic driver for the province and
Canada, and a significant jurisdiction internationally. Ontario accounts for $14.5 billion, or 41.9% of Canada's contribution to the
national food and beverage GDP, and also represents the third largest contributor of farm cash receipts in the country in 2021.
or 1-in-10 of the province's labou
force, are employed throughout
the agri-food supply chain.
a
Agri -food
contributes
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(6.4% of the province's
total GDP)
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Ontario's food and beverage manufacturing sector is one of the largest
in North America, comprising 4,675 businesses.
Source: 2021 OMAFRA calculations and Statistics Canada
^„„AA,GIII 'III° III 00III 1 III r F111: I
6 Grow Ontario — a provincial agri-focPicPWaT4ggf 132
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Page 75 of 132
0
Ontario farmers are the root of a strong and successful
food supply chain. Without their passion, commitment,
and stewardship, we would not have nutritious food
grown and processed close to home throughout Ontario.
From grains and oilseeds — to proteins — to VQA wines,
to organics, Ontario products are trusted and recognized
around the world for their quality and freshness. You
can find Ontario products at the grocery store, in
farmers markets, at general stores, and on farms,
reaffirming that good food is grown in Ontario.
The government recognizes the significant economic
benefits of increasing the consumption of made -in -Ontario
food, and aims to increase Ontario food consumption
and build capacity for increased primary and processing
production, while ensuring that the growth has local
expertise as well as access to technology and equipment.
Goals
By 2032, Ontario's goal is to increase:
• the consumption of food grown and prepared
in Ontario by 30%.
• the production of food grown and prepared
in Ontario by 30%.
• Ontario's food and beverage manufacturing
GDP by 10%.
• Ontario's agri-food exports 8% annually.
Ontario is committed to addressing processing
capacity shortages through the $25 million
Stirateh d--�IF IPir shiag-bujad,enabling
farmers and processors to grow their businesses.
$ Grow Ontario — a provincial agri-focPicPWaTk9f 132
Actions
• Partner with Supply Ontario to promote, track and report
Ontario agri-food procurement by Broader Public Sector
(BPS) Institutions.
• Increase Foodland Ontario promotion to support
Ontario production and food available for Ontarians.
• Continue to improve service standards and reduce red
tape for agri-food businesses by modernizing licensing
processes with accessible, online application forms and
electronic payments, such as the new portal at Ontario.
ca that makes it easier for farmers and businesses
to obtain licences, certifications and permits to do
business in Ontario.
• Through the Food Security and Supply Chain Fund
(FSSCF), work with industry and invest $10 million in
measures to help strengthen the agri-food supply chain
such as risk assessments, increasing warehousing capacity
and upgrading inventory software.
• Support organizations and communities undertaking
food supply chain initiatives to increase Ontario -grown
food for Ontarians.
• Host an annual Food Summit of sector representatives
from the agri-food supply chain and formally recognize
innovative efforts by organizations in the agri-food sector
and rural communities.
• Work with industry and build on the success of the
$25 million Strategic Agri -food Processing Fund to
enhance processing capacity in Ontario through
investments in major expansions and modernization
of food processing facilities.
• Use technology mapping for enhanced analytics
integration to better predict and respond to supply
chain vulnerabilities.
• Expand investment and create the right economic
conditions to expand private investment in food
processing.
• Improve drainage infrastructure across the province
to ensure farmers have the tools they need to support
increased productive capacity and be more resilient to
drought and higher intensity rainfall events.
• Promote open trade efforts, increase international and
interprovincial market access for Ontario products.
• Partner with commodity groups to strengthen their
supply chains through stakeholder proposed solutions.
• Support sector strategy development to address and
resolve supply chain challenges.
• Partner with other ministries to expand/target
appropriate rural community economic and social
infrastructure such as schools, broadband, housing, and
transportation to help support strong rural communities
and agri-food businesses.
• Establish food inspection excellence for processing
in partnership with regulated industries to ensure a
safe food supply that supports a growing and diverse
population.
Ontario committed $14.4 million to construct a inew sw1in intire and $1.3 million for cutting -
edge equipment for the Ib firs it h ein tire to foster innovation in Ontario's livestock industry.
Page 77 of 132 9
piteiiiiii IIIIIIII iIllicllrease allid
Adopitillalln
Research and innovation are critical to the success of Ontario's
agri-food sector. It is through this research and innovation
that Ontario's farmers have become the best stewards of the
land and the environment and will continue to demonstrate
leadership in sustainability. Grow Ontario aims to increase
the creation and adoption of precision agriculture and
innovative technologies to enhance competitiveness, grow
market opportunities and strengthen the sector against future
disruptions, including environmental.
Goals
• Build and maintain world -class research infrastructure
to encourage the use of innovation and enhance the
sustainability and profitability of the agri-food sectors.
• Over 250 patents and licences granted through
Ministry of Agriculture, Food and Rural Affairs -funded
research by 2030.
• Develop innovative technologies to advance uptake
of new innovations.
• Ensure the translation and transfer of research into
practical solutions for Ontario's agri-food sector,
getting the research from the lab onto the farm.
• Grow the market for Ontario innovative technologies
domestically and globally.
• Grow the use of data to support business decisions
and increase efficiencies within the agri-food sector and
value chain.
• Work with sectors to better measure data driven
solutions.
Through the Canadian Agricultural Partnership,
the t intaid iris -food ResearchJinffiadve
program invested $2.76 million that resulted
in new innovative technologies, practices,
and solutions to make the sector more
competitive and resilient.
10 Grow Ontario — a provincial agri-focPicPWaTPggf 132
Ontario has invested $22 million through the
Agri -Tech Innovation Program to help farmers
and processors adopt new and innovative
technologies.
Actions
• Expand Ontario's Soil Resource Inventory, soil
mapping and the Ontario Agricultural Soil
Information System (OASIS), enabling farmers to
innovate and leverage technology to improve
economic and environmental returns.
• Enable opportunities to support and move innovations
out of the lab and into the field, process plant and
marketplace, such as sponsorship of the Innovation
Pavilion at 2022 Canada's Outdoor Farm Show.
• Develop programming to support commercialization,
piloting and demonstrations of new technologies and
to apply new innovations on farm, in processing facilities
and throughout the broader supply chain.
• Conduct inter -ministerial engagement with the Ministry
of Infrastructure to advance increased access to
broadband in rural and remote areas.
• Utilize agri-food technology adoption working groups
to generate input on priority adoption areas for the
sector, such as robotics, data digitization/utilization,
energy, and labour.
Work with the sector to maintain the modern research Ontario is helping to address fertilizer supply
corridor in Elora at the Ontario Beef Research Centre,
challenges by investing $2 million through
the Ontario Dairy Research Centre, and the Ontario
the Fertilizer Accelerating Solutions and
Swine Research Centre, and build the new Poultry
Technology Challenge, to fast -track made -
Research Centre of Excellence, in collaboration with
the Agricultural Research Institute of Ontario and the
in -Ontario fertilizer solutions.
University of Guelph.
• Review the Agricultural Research Institute of Ontario Act
and bring forward legislative amendments to meet
the needs of today's farmer, including innovation and
technology as a key area of focus.
• Strengthen the ongoing research program management
and, working with Intellectual Property Ontario, increase
agricultural intellectual property generation.
• Increase research partnerships and joint investments
with the private sector.
• Enhance On Farm Applied Research and Monitoring
(ONFARM), improving the efficacy of best management
practices for increased productivity, soil health and
water quality.
• Modernize and strengthen the agreement between the
Ontario Ministry of Agriculture, Food and Rural Affairs
and the University of Guelph to meet the research and
innovation needs of today's agri-food sector.
Page 79 of 132
11
p" "" IIIIIII IIlrea1k AlititIlIvact allid GIII-owIIIIIII" "" IIIIIIIIIIIIIIAg IIIIIIIIIIII
Tatellmit
In Ontario, there are over 750,000 workers, both domestic
and international, who engage in all aspects of the agri-
food supply chain — from farm to fork.
Workforce availability is one of the most pressing barriers
facing the sector — it is a significant constraint for both
growth and competitiveness and requires direct action.
This strategy addresses the critical challenges facing the
agri-food sector pertaining to the retention of domestic
and international talent and barriers to talent attraction.
Goals
• Increase total agri-food sector employment
by 10% by 2032.
• Increase the total number of large animal
veterinarians practicing in Ontario.
• Attract and grow Ontario's academic and technical
expertise, ensuring flexibility in education and
multidisciplinary experiential learning so that
students gain the high-tech skills required —
including robotics, automation and genomics —
to meet the needs of the modern agri-food sector.
• Recruit new talent to undertake world -class
research and innovation to meet challenges of
the agri-food sector and capitalize on opportunities.
• Make Ontario the destination of choice for
International Agri -food Workers.
Ontario is investing $46 million in agri-food
workers, through the Enhanced Agri -Food
Workplace Protection Program, to support
additional measures to increase the health
and safety of workers.
12 Grow Ontario — a provincial agri-focPicPWa%9f 132
Actions
• Launch an initiative to increase awareness of modern
Work with government to leverage existing
agri-food careers and occupations, expanding target
programming to develop an agri-food labour
groups by educating, attracting, growing, and retaining
campaign to increase job entry pathways to the
agri-food talent, while increasing access to the agri-food
agri-food sector.
sector for equity deserving groups.
Build on the success of the International Agricultural
• Increase hands-on agri-food sector job training
Worker Welcome Centre and provide continuing
opportunities to attract and equip prospective
information, co-ordination and supports to assist
agri-food job seekers, including mentorship
IAWs in Ontario.
opportunities, recruitment pilot, review current
Support efforts to increase veterinary capacity in
programs and establish responsive training, as well
underserviced areas of the province.
as opportunities for new experiential learning in the
Review the Veterinarians Act and bring forward
areas of innovation advanced technologies in support of
legislative amendments to reflect today's needs
the agri-food sector.
of farmers and animal owners.
Through the Canadian Agricultural Partnership, the
governments of Canada and Ontario
have invested irnliilllli in �t it s f irir irs"_access to-veteirlinairv-seirvilces when and
. _iin
where they need it.
Page 81 of 132 13
SullonlInallry
Through Grow Ontario, we are working to ensure that consumers have access to safe, nutritious, homegrown food,
now and in the future, and to ensure long-term, sustainable economic development of the agri-food sector. Informed
by agri-food sector leaders and experts, this strategy outlines actions that will strengthen our food supply chain from
farm to fork — building a more competitive agri-food sector that can withstand future disruptions and meet changing
market needs.
By supporting agri-food research, new technologies and a progressive, technologically savvy labour force, we're
enhancing our global competitiveness, creating new growth opportunities, and forging a strong supply chain that
will help to bring food to store shelves and farmers markets across the province.
Ontario thanks the entire agri-food sector for its ongoing dedication and commitment to strengthening food supply
chain stability and ensuring Ontarians have access to homegrown food and agricultural products every day.
We are listening and we look forward to continuing to work with you.
14 Grow Ontario — a provincial agri-focPicPWXggf 132
Page 83 of 132
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COUNTY OF ELGIN
By -Law No. 24-15
"BEING A BY-LAW TO ESTABLISH A POLICY RESPECTING THE CIRCUMSTANCES
AND MANNER IN WHICH NOTICE WILL BE PROVIDED TO THE PUBLIC"
WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, S. 270 (1), a
municipality shall adopt and maintain policies with respect to the circumstances in which the
municipality shall provide notice to the public and, if notice is to be provided, the form,
manner and times notice shall be given; and
WHEREAS it is deemed expedient to set out reasonable minimum notice requirements
for those actions for which notice requirements are not prescribed under the provisions of the
Municipal Act or its regulations;
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
DEFINITIONS
1. In this By -Law
a) "Act' means the Municipal Act, 2001, S.O. 2001, c. 25, and amendments thereto;
b) "Clerk" means an individual that has been appointed as a Clerk of the Corporation
of the County of Elgin and includes his/her designate;
c) "Council" means the Municipal Council of the Corporation of the County of Elgin;
d) "County" means the Corporation of the County of Elgin;
e) "Form" means the format of the notice;
f) "Mailed" means prepaid first-class mail, sent by courier or sent by electronic mail;
g) "Prescribed Requirements" means the requirements prescribed by the Municipal
Act, 2001, or its regulations;
h) "Newspaper" means a printed publication in sheet form or published online,
intended for general circulation, published regularly;
i) "Published or Publication" means published in a daily or weekly newspaper
publication that, in the opinion of the Clerk, has such circulation within the
municipality, or is published for the purpose of informing the public within the
municipality, as to provide reasonable notice to those affected;
j) "Treasurer" means the Director of Financial Services of the Corporation of the
County of Elgin;
k) "Warden" means the Warden of the Corporation of the County of Elgin;
I) "Website" means the official County of Elgin Internet website.
2. Manner of Notice
Where notice of intention to pass a by-law or notice of a public meeting is required to
be given under a provision of the Act, the Clerk shall cause such notice to be -provided
in the form and manner and at the times indicated in Schedule "A" to this by-law
subject to the following terms:
a) Notice shall be considered sufficient if Council directs that other public notice is to
be given as the Council considers adequate in the circumstances and such notice
complies with the Act;
b) No additional notice will be required for subsequent meetings where a matter has
been deferred or referred to a subsequent meeting by the Council.
c) Service interruptions to online forms of notice shall not be construed, deemed or
understood to render the notice void.
Time of Notice
Where notice of intention to pass a by-law or notice of a public meeting is required to
be given, such notice shall be provided in the timeframe prescribed in the Act or its
regulations, and if not so prescribed or in the form and manner indicated in Schedule
"A" to this by-law, notice shall be given at least once during the fourteen (14) days
immediately preceding consideration of the matter by the Council.
Page 128 of 132
Erm
4. Form of Notice
Unless otherwise prescribed in the Act or its regulations, where notice of intention to
pass a by-law or notice of a public meeting is required to be given, the form of the
notice shall include the following information:
a) the section of the Act or its regulations that apply to the matter;
b) a description of the purpose of the meeting, or the purpose and effect of the
proposed by-law;
c) the date, time and location of the meeting;
d) where the purpose of the meeting or proposed by-law is related to specific lands
within the County, a reference to a municipal address or to a legal description or a
key map showing the affected lands;
e) the name and address of the person who will receive written comments including
the deadline for receiving such comments, on the matter that is the subject of the
meeting or proposed by-law.
FINANCIAL
Operating Costs Incurred Prior to Budget Approval
Normal operating costs incurred prior to the adoption of the annual budget shall not
require notice, and approval of such expenditures shall be deemed ratified upon the
adoption of the annual budget.
GENERAL
Any by-law enacted by Council that provides for a specific time and manner of notice
that conflicts with this by-law, and any statutory or regulatory prescription for the time
and manner of notice that conflicts with this by-law shall prevail over this by-law.
This by-law is intended to set minimum standards, nothing in this by-law shall prevent
the Clerk from using more comprehensive methods of notice or providing for a longer
notice period.
This By -Law and Schedule "A" shall apply to the Council's local boards and
committees where applicable.
:11LVi1:11:lrl:11►Ewa UZT91TAP1IQLlI
If a matter arises, which in the opinion of the Clerk in consultation with the Warden, is
considered to be of an urgent or time sensitive nature, or which could affect the health
or well-being of the residents of the County, or if a State of Emergency is declared, or
if so advised by a Provincial Ministry, the notice requirements of this by-law may be
waived and the Clerk shall make his/her best efforts to provide as much notice as is
reasonable under the circumstances.
REPEAL
10. That By -Law No. 07-29 be and is hereby repealed.
EFFECTIVE DATE
11. This by-law shall come into force and effect on the date of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30th DAY OF
APRIL 2024.
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 129 of 132
ENE
SCHEDULE "A"
By -Law No. 24-15
MATTER
SECTION
MANNER AND TIME OF NOTICE
OF ACT
Highway Closing
34
. Notice of intention to pass a by-law published once in
(permanent)
at least one Newspaper at least twenty-one (21) days
prior to the meeting when the by-law is to be
considered
• Notice by registered mail to abutting property owners
• Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed to abutting Municipality or Municipalities
• Notice to utilities servicing area of subject road
allowance
• Posted on County website
Prohibition or
135
. Notice of intention to pass a by-law at the next regular
regulation of
council meeting included on agenda of preceding
destruction or
regular Council meeting
injuring of trees in
. Notice mailed to constituent Municipalities
woodlands
. Posted on County website
Proposal to
173
. Notice of public meeting published once in at least
Restructure
one newspaper that in the opinion of the Clerk is of
sufficient general circulation in the area to which the
proposed by-law would apply to give the public
reasonable notice at least twenty-one (21) days prior
to the meeting when the by-law is to be considered
• Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed to affected Municipality or Municipalities
• Posted on County website
Change of Name of
187
. Notice of public meeting published once in at least
Municipality
one newspaper that in the opinion of the Clerk is of
sufficient general circulation in the area to which the
proposed by-law would apply to give the public
reasonable notice at least twenty-one (21) days prior
to the meeting when the by-law is to be considered
• Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed to constituent Municipalities
• Posted on County website
Intention to Pass a
219
. Notice of public meeting published once in at least
By -Law to Change
one newspaper that in the opinion of the Clerk is of
Composition of
sufficient general circulation in the area to which the
Council
proposed by-law would apply to give the public
reasonable notice at least twenty-one (21) days prior
to the meeting when the by-law is to be considered
• Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed to constituent Municipalities
• Posted on County website
Council or local
238
. The agenda shall be considered as Notice of regular
board meetings
Meetings of Council.
• Notice will be given by providing Council with a
regular agenda on each Thursday preceding a
Meeting Day of Council, being five (5) days Notice.
• Providing the public with a regular agenda on the
Friday preceding a Meeting Day of Council, being four
(4) days Notice.
Page 130 of 132
s0
• Notice and agenda posted on County website
Procedure by-law
238
. Notice of intention to pass a by-law at the next regular
governing calling,
Council meeting included on agenda of preceding
proceedings and
regular Council meeting
place of meetings
. Posted on County website
for County Council
Procedure by-law
238
. Notice of intention to pass a by-law at the next regular
governing calling,
council meeting included on agenda of preceding
proceedings and
regular Council meeting
place of meetings
. Posted on County website
for local boards and
committees
Sale or Disposition
270
. In accordance with the by-law governing the sale and
of Land
disposition of land
Adoption of Budget
291
. Notice of intention to pass a by-law at the next regular
council meeting included on agenda of preceding
regular Council meeting
• Notice mailed by regular or electronic mail to
constituent Municipalities
• Posted on County website
Audited Financial
295
. Notice of audited financial statements to be published
Statements -
once in at least one Newspaper within sixty (60) days
Publication
after receiving the audited financial statements for the
previous year; to include that information will be made
available at no cost to any taxpayer or resident of the
municipality upon request
• Posted on County website
Page 131 of 132
COUNTY OF ELGIN
By -Law No. 24-16
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
APRIL 30, 2024 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on April 30, 2024 be hereby adopted and
confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30TH DAY OF
APRIL, 2024.
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 132 of 132