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11b - April 30, 2024 County Council Post Agenda Packageum��are✓�� 1100 ElginCounty Elgin County Council Regular Council Meeting Post -Meeting Agenda Tuesday, April 30, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the Council Meeting: https://www.facebook.com/EiginCountyAdmin/ Accessible formats available upon request. Pages 1. Call to Order 2. Adoption of Minutes 3 3. Disclosure of Pecuniary Interest and the General Nature Thereof 4. Presenting Petitions, Presentations and Delegations 5. Committee of the Whole 6. Reports of Council, Outside Boards and Staff 6.1 Councillor Giguere - Terrace Lodge Redevelopment Fundraising 10 Committee Community Representative Appointment — Jamie Chapman 6.2 Acting Manager of Planning - PS 24-7 Summary of Proposed PPS 2024 13 6.3 Manager of Library Services - Elgin County Library 2023 Performance 23 6.4 Director of Engineering Services - Culvert Rehabilitations (Tender No. 36 2024-T13) - Tender Award 6.5 Manager of Administrative Services/Deputy Clerk - Elgin County Notice 39 By -Law 07-29 Update 6.6 Chief Administrative Officer/Clerk - The First 90 Days and the Path 47 Forward (walk-on) 7. Council Correspondence 7.1 Items for Consideration 7.1.1 Request from Elder Abuse Elgin to hold a flag raising on June 62 11, 2024 at the County of Elgin in recognition of World Elder Abuse Awareness Day. 7.1.2 Request from Jodi Marissen to declare Intimate Partner 64 Violence an epidemic in the County of Elgin. 7.1.3 Request from the Elgin Children's Foundation to declare June 8th, 2024 as LemonAID Day in Elgin County. 7.2 Items for Information (Consent Agenda) 7.2.1 Resolution from the Township of Goderich requesting that the Province review the Ontario Works and Ontario Disability Support Program Financial Assistance Rates. 7.2.2 Resolution from the Town of Goderich requesting that the Province not proceed with the recommended phase -out of free private well testing in Ontario. 7.2.3 Resolution from the City of Peterborough seeking an amendment to the Ombudsman Act. 7.2.4 Letter from Minister of Agriculture, Food and Rural Affairs regarding the implementation of new stormwater fee structures and the impacts on agriculture. 7.2.5 Municipal Property Assessment Corporation (MPAC) Annual Report 2023 8. Other Business 8.1 Statements/Inquiries by Members 8.2 Notice of Motion 8.3 Matters of Urgency 9. Closed Meeting Items 9.1 Closed Meeting Minutes - April 9, 2024 9.2 Director of Human Resources - Collective Bargaining update Municipal Act Section 239 (2) (d) labour relations or employee negotiations. 9.3 Chief Administrative Officer/Clerk - The First 90 Days and the Path Forward (walk-on) Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees. 10. Motion to Rise and Report 11. Motion to Adopt Recommendations from the Committee of the Whole 12. Consideration of By -Laws 12.1 By -Law No. 24-15 Notice By -Law 12.2 By -Law No. 24-16 Confirmation 13. Adjournment 73 75 E:111 13, 100 143 147 Page 2 of 147 Elgin County Council Minutes April 9, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Taraesa Tellier Members Absent: Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Peter Dutchak, Director of Engineering Services Paul Hicks, Acting Manager of Planning (virtual) Katherine Thompson, Manager of Administrative Services/Deputy Clerk Natalie Marlowe, Manager of Library Services Stefanie Heide, Legislative Services Coordinator Call to Order The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the chair. 2. Adoption of Minutes Moved by: Deputy Warden Jones Seconded by: Councillor Couckuyt RESOLVED THAT the minutes of the meeting held on March 26, 2024 be adopted. Motion Carried. 3. Disclosure of Pecuniary Interest and the General Nature Thereof Councillor Widner declared a pecuniary interest in regards to Item 6.6 - Director of Engineering Services - Engineering Services for Multiple Bridge Rehabilitations - Contract Award. Councillor Widner will not participate in the discussion or vote on this item. 4. Presenting Petitions, Presentations and Delegations None. 5. Committee of the Whole Page 3 of 147 Moved by: Councillor Hentz Seconded by: Councillor Sloan RESOLVED THAT we do now move into Committee of the Whole. Motion Carried. 6. Reports of Council, Outside Boards and Staff 6.1 Warden Ketchabaw - Warden's Activity Report (March 2024) Warden Ketchabaw presented the report detailing his activities for the month of March 2024. Moved by: Councillor Tellier Seconded by: Councillor Noble RESOLVED THAT the report titled "Warden's Activity Report (March 2024)" dated March 26, 2024 from Warden Ketchabaw be received and filed. Motion Carried. 6.2 Acting Manager of Planning - Municipality of Bayham Official Plan Amendment No. 36, Part of Lot 10, Concession 3, Municipality of Bayham, 55032 Vienna Line Council considered Item 6.2 following Item 6.3. The Acting Manager of Planning presented the report providing Council with the information necessary to provide direction as "Approval Authority" on Official Plan Amendment No. 36 adopted by the Council of the Municipality of Bayham. Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 36 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act. Motion Carried. 6.3 Director of Legal Services - PS 24-5 Land Division Committee Remuneration / Procedural Change The Director of Legal Services presented the report that advises Council of correspondence received from the Chair of the Land Division Committee ("LDC") requesting that Council consider adjustments to the LDC remuneration in order to seek direction on whether Council wishes to change the compensation of the LDC. Moved by: Councillor Widner Seconded by: Councillor Hentz RESOLVED THAT the report titled "PS 24-5 Land Division Committee Remuneration" dated April 9, 2024 from the Director of Legal Services be received and filed; and THAT the Director of Legal Services prepare the necessary amendments to By -Law No. 23-03 to adjust the remuneration of LDC members and By - Law No. 23-05 to revise the procedure of the LDC to be considered by Council at a future meeting. 2 Page 4 of 147 Motion Carried. 6.4 Director of Community & Cultural Services - Library, Museum and Archives 2024 Service Update The Director of Community & Cultural Services and the Manager of Library Services presented the report providing County Council and the public with recent service and project updates for Elgin County Library, Elgin County Museum, and Elgin County Archives. Moved by: Councillor Couckuyt Seconded by: Councillor Tellier RESOLVED THAT the report titled "Library, Museum and Archives 2024 Service Update" dated April 9, 2024 from the Director of Community and Cultural Services be received and filed. Motion Carried. 6.5 Director of Engineering Services - Geographical Information Systems — Shared Service Agreement The Director of Engineering Services presented the report to Council on the shared service agreement that has been prepared to formalize the current arrangement between the County and the local municipal partners (LMPs), to define service expectations, and to provide mechanisms for additional services that could be provided by the County, all in regards to the web -based Geographic Information System (GIS) platform (called "Elgin GeoHub") that the County has established and operated since 2021 to meet the County's needs, and provide a service to our LMPs and the public. Moved by: Councillor Giguere Seconded by: Deputy Warden Jones RESOLVED THAT the report titled "Geographical Information Systems — Shared Service Agreement" dated April 9, 2024 from the Director of Engineering Services and the GIS and Asset Management Coordinator be received and filed; and THAT the Warden and Chief Administrative Officer be authorized and directed to execute the Geographical Information Systems Shared Service Agreement with Elgin's local municipal partners. Motion Carried. 6.6 Director of Engineering Services - Engineering Services for Multiple Bridge Rehabilitations — Contract Award Councillor Widner abstained from discussion and voting on Item 6.6. The Director of Engineering Services presented the report to Council to provide details on the Request for Proposal (RFP) that was issued to solicit proposals from firms to provide engineering services for the rehabilitation of multiple bridges and to seek Council's approval to award the contract. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the contract for Engineering Services associated with the Rehabilitation of Multiple Bridges, Request for Proposal 2024-P07 be awarded to Spriet Associates London Limited in the amount of $279,900.00 (excluding HST); and Page 5 of 147 THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. Motion Carried. 6.7 Director of Engineering Services - Cold In -Place Asphalt Recycling (Tender No. 2024-T11) and Hot Mix Asphalt Paving (Tender No. 2024- T12) -Tender Awards The Director of Engineering Services presented the report to Council summarizing the tenders that were advertised and issued as per the County's Procurement Policy for Cold In -Place Asphalt Recycling and Hot Mix Asphalt Paving on various roads as part of the 2024 Capital Budget and outlining the expenditures seeking Council's approval. Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In -Place Asphalt Recycling on various roads, Tender No. 2024-T11 at a total price of $2,628,071.93 inclusive of a $100,000 contingency allowance and exclusive of H.S.T.; and THAT Brantco Construction be selected to complete Hot Mix Asphalt Paving on various roads, Tender No. 2024-T12 at a total price of $4,567,904.30 inclusive of a $250,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contracts. Motion Carried. 7. Council Correspondence 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) Moved by: Councillor Hentz Seconded by: Councillor Widner RESOLVED THAT Correspondence Item #7.2.1 be received and filed; and THAT Elgin County Council support the resolution from the Township of Adelaide Metcalfe requesting the Province to increase Tile Drain Load Limit. Motion Carried. 7.2.1 St.Thomas-Elgin Public Art Centre 2023 Annual Report Councillor Giguere congratulated the St. Thomas -Elgin Public Arts Centre on another successful year and also noted that limited tickets are available for $50 for their fundraising event on Saturday, May 18, 2024 at the Red Tail Golf Course. 7.2.2 Resolution from the Township of Adelaide Metcalfe requesting the Province to increase Tile Drain Load Limit 8. Other Business 8.1 Statements/Inquiries by Members 8.1.1 Warden Ketchabaw -Solar Eclipse Emergency Operations 4 Page 6 of 147 Warden Ketchabaw expressed appreciation for all staff across Elgin County for smooth operations for the emergency management of the Total Solar Eclipse yesterday, Monday, April 8, 2024. The Chief Administrative Officer stated that a tremendous amount of people flowed into Elgin County and thanked Elgin's Local Municipal Partners for their outstanding work in managing their specific situations for the eclipse. The Chief Administrative Officer thanked the Elgin County Tourism Department, the Emergency Management Department, the Engineering Department, Central Elgin Fire Chief Ormerod, Southwold Fire Chief MacArthur, OPP Staff Sergeant Ian George and OPP Sergeant Mike Bradley. The Chief Administrative Officer stated that Elgin County was one of the only places advertised for eclipse viewing that had clear skies. Councillor Hentz stated that the Municipality of Dutton Dunwich was busy with thousands of people during the eclipse and that he hopes the visitors from out of the area will return in the future. Councillor Giguere stated that she saw many visitors in the area and thanked the public as everyone she observed were very respectful of property and contributed to a nice atmosphere. Councillor Tellier also thanked the public for their cooperation and the local partners, emergency services, and staff for their collaborative efforts. Councillor Widner stated the traffic at Port Bruce was unprecedented and that the washroom that was set up worked really well and that the local restaurants were busy over the supper hour. 8.1.2 Councillor Widner - Elgin County Women's Leadership Conference Councillor Widner promoted the Elgin County Women's Leadership Conference at the East Elgin Community Complex on Saturday, April 27, 2024 and noted that the ticket cut off date is April 19, 2024. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. Closed Meeting Items Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meetina Item #1 - Closed Meetina Minutes - March 12. 2024 Closed Meetina Item #2 - Boundary Adiustment Matter Update (verbal) (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Motion Carried. Page 7 of 147 9.1 Closed Meeting Minutes - March 12, 2024 9.2 Warden Ketchabaw - Boundary Adjustment Matter Update (verbal) 10. Motion to Rise and Report Moved by: Councillor Sloan Seconded by: Councillor Noble RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - March 12, 2024 Moved by: Deputy Warden Jones Seconded by: Councillor Sloan RESOLVED THAT the March 12, 2024 Closed Meeting Minutes be adopted. Motion Carried. Closed Meeting Item #2 - Boundary Adjustment Matter Update (verbal) Moved by: Councillor Widner Seconded by: Councillor Hentz RESOLVED THAT the verbal report from Warden Ketchabaw regarding Boundary Adjustment Matter be received and filed; and THAT staff proceed as directed. Motion Carried. 11. Motion to Adopt Recommendations from the Committee of the Whole Moved by: Councillor Giguere Seconded by: Councillor Noble RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. Consideration of By -Laws 12.1 By -Law No. 24-14 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 9, 2024 Meeting. Moved by: Councillor Tellier Seconded by: Deputy Warden Jones RESOLVED THAT By -Law No. 24-14 be now read a first, second, and third time and finally passed. Motion Carried. 13. Adjournment Moved by: Councillor Tellier Seconded by: Councillor Sloan RESOLVED THAT we do now adjourn at 11:03 a.m. to meet again on April 30, 2024 at 9:00 a.m. Motion Carried. A Page 8 of 147 Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 9 of 147 WI0II�IIII '000 ElginCoi.jrity Report to County Council From: Councillor Dominique Giguere, Chair of the Terrace Lodge Redevelopment Fundraising Committee Date: April 16, 2024 Subject: Terrace Lodge Redevelopment Fundraising Committee Community Representative Appointment — Jamie Chapman Recommendation(s): RESOLVED THAT Elgin County Council reappoint Jamie Chapman as a Community Representative on the Terrace Lodge Redevelopment Fundraising Committee for the remainder of the current term of Council or until the end of the fundraising campaign. Introduction: At its meeting held on April 15, 2024, the Terrace Lodge Redevelopment Fundraising Committee recommended that Elgin County Council reappoint Jamie Chapman to the Committee as a Community Representative. Background and Discussion: The Terrace Lodge Redevelopment Fundraising Committee is a sub -committee of the Terrace Lodge Redevelopment Project Steering Committee. The purpose of the Fundraising Committee is to plan, coordinate, implement and evaluate fund development activities in support of the operational and "value added" revenue generation in support of Terrace Lodge Redevelopment Project. The Terms of Reference for this Committee provide for members that are appointed from each Local Municipal Partner, as well as members that are appointed by County Council to sit as Community Representatives. There are ten (10) Community Representative positions on the Community and several of these remain vacant. Jamie Chapman has been a member of the Committee since its inception in 2020. She was first appointed as a Community Representative during the previous term of Council and was then appointed by the Town of Aylmer Council as its Council Representative following the October 2022 election. The Terrace Lodge Redevelopment Fundraising Committee has recently welcomed Councillor Kathryn Desrosiers as the Town of Aylmer's new appointee to the Committee. Jamie Chapman has indicated her willingness to remain on the Committee as a Community Representative until the end of Page 10 of 147 the Committee's mandate. Ms. Chapman has been an ongoing supporter of the campaign, working tirelessly to raise funds in our community. She has been involved in numerous fundraising activities including most recently, the fundraising gala organized in partnership with the Aylmer Kinsmen. At its meeting held on April 15, 2024 the Terrace Lodge Redevelopment Fundraising Committee voted to recommend the reappointment of Jamie Chapman to the Committee. This reappointment will be for the remainder of the current Council term, or until the end of the campaign should that occur before the end of the term. Financial Implications: None. Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: None. Communication Requirements: Should Council approve this appointment, correspondence will be sent to Jamie Chapman informing her of the decision and inviting her to the next meeting of the Terrace Lodge Redevelopment Fundraising Committee. Conclusion: Jamie Chapman has been a dedicated member of the Terrace Lodge Redevelopment Fundraising Committee since 2020. The Committee welcomes the opportunity to continue to benefit from her dedication and expertise. Page 11 of 147 All of which is Respectfully Submitted Councillor Dominique Giguere Chair of the Terrace Lodge Redevelopment Committee Page 12 of 147 WI0II�IIII '000 ElginCoi.jrity Report to County Council From: Nicholas Loeb, Director of Legal Services Paul Hicks, Acting Manager of Planning Date: April 30, 2024 Subject: PS 24-7 Summary of Proposed PPS 2024 Recommendation(s): RESOLVED THAT the report titled "PS 24-7 Summary of Proposed PPS 2024" from the Director of Legal Services and Acting Manager of Planning, dated April 30th, 2024, be received and filed. Introduction: This report is to provide Council with a preliminary summary of the Proposed Provincial Policy Statement ("PPS") 2024. The Province of Ontario set a commenting period for the PPS 2024 that runs from April 12th to May 10th, 2024. In the event Council wishes to direct staff to provide any comment on the County's behalf, staff require that direction at this meeting of Council. Staff will provide a more fulsome summary of the PPS 2024 when its text is finalized following the commenting period and any revisions by the Province. Previously, Council was provided with a report on May 2, 2023 and a supplementary report on June 13, 2023 from County staff regarding the proposed PPS 2023. The Province did not proceed with the PPS 2023. This report provides an overview of the Proposed PPS 2024 by comparing it to both the in -force PPS 2020 and the unadopted PPS 2023. Attached as Appendix "A" to this Report is the May 9, 2023 report to Council from the Acting Manager of Planning setting out a review of the unadopted PPS 2023. The supplementary report is not included as an attachment as it addressed new lot creation policies in agricultural areas and those policies are no longer proposed. Background and Discussion: The County serves as the approval authority for the subdivision of land and official plans within the geographic jurisdiction of the County. In its role as approval authority, the County is required to have regard to the Planning Act as well as provincial interests. Provincial interests are set out in a series of planning document issued by the Province of Ontario. Page 13 of 147 Central among these documents is the Provincial Policy Statement. The PPS is the Province of Ontario's statement of land use policy and details the Province's interests on a wide range of land -use planning matters including: growth management, housing, agriculture, cultural heritage, natural heritage; and, infrastructure and servicing (among other matters). The authority of the PPS is established in Section 2 of the Planning Act and requires that all land use planning decisions in Ontario "be consistent" with its policies. As such, it is a powerful document that directs the creation of the County and local official plans, as well as all land use planning approvals. With respect to notable differences between the current and proposed PPS, staff note the following: Agricultural Use • A series of draft policies will make it easier to establish more housing within prime agricultural lands. o Draft policy 4.3.2.4 would permit a principal dwelling associated with an agricultural operation to be located in prime agricultural areas as an agricultural use, except where prohibited by policy 4.3.3 (lot creation and adjustments); o Draft policy 4.3.2.5 provides that where a residential dwelling is permitted on a lot in a prime agricultural area, up to two additional residential units shall be permitted in accordance with provincial guidance, provided that specified criteria are met. These criteria include compliance with the minimum distance separation formulae, compatibility with surrounding agricultural operations, the appropriate provision of sewage and water services, the ability to address public health and safety concerns, the requirement for additional units to be of a limited scale and located within, attached or in close proximity to the principal dwelling or farm building cluster and minimizing land taken out of agricultural production. The Province's stated intent of this policy is to permit more housing on farms for farmers, farm families and farm workers, without creating new lots. o The above -point is not meant to suggest that multi -lot residential is encouraged. Following the feedback from the PPS 2023 that agricultural stakeholders provided regarding the concern about severances in prime agricultural areas, the Province has proposed a number of changes compared to the PPS 2023. Generally speaking, the PPS 2024 maintains PPS 2020 policies and, specifically, draft policy 4.3.3.1 discourages lot creation in prime agricultural areas and only permits lot creation for agricultural uses, agricultural related uses, infrastructure and for up to one residence surplus to an agricultural operation, provided certain criteria are met, including limiting the new lot to a minimum size needed to accommodate the use, availability of appropriate sewage and water services and the requirement that new dwellings be prohibited on any remnant parcel. Curiously, the term residence surplus to an agricultural operation swapped out the word `farming' for `agricultural', however the Page 14 of 147 definition of the term remains the same and continues to refer specifically to farm consolidation. Settlement Boundaries • As noted in the summary of the PPS 2023, the requirement for municipalities and development proponents to complete a comprehensive review (i.e. a large-scale planning study used to determine whether additional lands are needed, and how to accommodate them) has been removed and there is no longer a PPS limitation on the ability of land owners to apply for expansions to urban boundaries. More specifically, the draft PPS 2024 proposes to permit a planning authority to identify a new settlement area or allow a settlement area boundary expansion at any time, stating that planning authorities "shall consider" the following: o The need to designate and plan for additional land to accommodate an appropriate range and mix of land uses; o If there is sufficient capacity in existing or planned infrastructure and public service facilities; o Whether the applicable land comprise specialty crop areas; o The evaluation of alternative locations which avoid prime agricultural areas and, where avoidance is not possible, consider reasonable alternatives on lower priority agricultural lands in prime agricultural areas; o Whether the new or expanded settlement area complies with the MDS formulae; o Whether impacts on the agricultural system are avoided, or where avoidance is not possible, minimized and mitigated to the extent feasible as determined through an agricultural impact assessment or equivalent analysis, based on provincial guidance; and o The new or expanded settlement area provides for the phased progression of urban development; The PPS 2024 has changed the preamble language from stating the planning authorities "should consider" to the mandatory "shall consider". An additional policy 2.3.2.2 is also included, providing that planning authorities may identify a new settlement area only where it has been demonstrated that infrastructure and public service facilities to support development are planned or available. • Generally speaking, the consequence of the proposed policy changes regarding settlement boundaries is that municipalities are likely to receive more requests for settlement boundary adjustments. Each local municipality and the County have policies regarding settlement boundaries within their local plans and are encouraged to review those policies. Similarly, each planning authority should review the interaction between their settlement boundary policies and servicing policies. Page 15 of 147 • Staff are not recommending any specific comments be provided to the Province on these policies, as they appear to adequately have regard to the concern about the provision of servicing, which is likely to be the most significant concern within Elgin when these types of applications are made by development proponents. Employment As described in the PPS 2023 summary to Council (Appendix "A"), the protections for employment areas have been relaxed and the definition of what constitutes an employment area has been clarified. One notable difference in these policies is that more compact, mixed use areas are possible with the removal of the policy requiring separation or mitigation from sensitive land uses within employment areas planned for industrial or manufacturing uses. The proposed policy 2.8.2.4 requires planning authorities to "maintain land use compatibility between sensitive land uses and employment areas". General • The existing PPS only permits municipalities to create land budgets (i.e. the amount of land to be included in an urban boundary) to accommodate the projected population and employment needs up to 25 years. The PPS 2023 that was not adopted set a minimum of 25 years and no maximum. The PPS 2024 states that municipalities must now accommodate land for a minimum of 20 years but not more than 30 years. Planning for infrastructure, public service facilities, strategic growth areas and employment areas may extend beyond this time horizon. • Draft policy 2.1.6. removes the PPS 2020 wording about "healthy, liveable and safe communities" and replaces it with the concept that "planning authorities should support the development of complete communities." More specifically, considerations contained in the PPS 2020 such as "avoiding development and land use patterns which may cause environmental or public health and safety concerns" and "promoting development patterns that conserve biodiversity", among others, are not proposed to be included in the PPS 2024. Financial Implications: None. Page 16 of 147 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ® Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ® Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ® Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Im None. Communication Requirements: If Council directs staff to provide comment to the Province regarding PPS 2024, those comments will be submitted and a copy of the comments will be provided to the LMPs. Conclusion: Staff present a preliminary summary of the most salient policies in the proposed PPS 2024 for Council's information. All of which is Respectfully Submitted Paul Hicks Acting Manager of Planning Nicholas Loeb Director of Legal Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 17 of 147 1 ...... .... Cl_ .._ _ ) J, JI 1, RECOMMENDATION: 1 REPORT TO COUNTY COUNCIL FROM: Paul Hicks, Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO DATE: May 2, 2023 SUBJECT: Draft 2023 Provincial Policy Statement THAT this staff report be received for information purposes. INTRODUCTION: This report provides County Council with information on the Province's new Draft Provincial Policy Statement (2023) and the differences between the existing and proposed policy statements as well as staff's assessment of the changes. DISCUSSION: The Provincial Policy Statement (PPS) is the Province of Ontario's statement of land use policy and details the Province's policies on a wide range of land use planning matters including: growth management; economic development; transportation; natural resource management; housing; agriculture; cultural heritage; natural heritage; and infrastructure and servicing (amongst other matters). The authority of the PPS is established in Section 2 of the Planning Act and requires that all land use planning decisions in Ontario "be consistent" with its policies. As such, it is a powerful document that directs the creation of the County and local official plans, as well as all land use planning approvals (i.e. zoning by-law amendments, plans of subdivision / condominium, severances, minor variances, site plan approval, etc.). In early April 2023, the Province released a new Draft PPS which is intended to replace the existing document. Currently the Draft PPS is in its review phase, and comments on the draft are being received by the Province until June 5t", after which a new PPS is anticipated to come into force sometime shortly thereafter. Annexed to this report, staff have provided a `red -lined' or comparison PPS prepared by Osler, Hoskin & Harcourt LLP which illustrates the extensive differences between the two documents. Page 18 of 147 2 With respect to major differences between the current and proposed PPS, County Staff would note the following for Council: • The existing PPS only permits municipalities to create land budgets (i.e. the amount of land to be include land in an urban boundaries) to accommodate the projected population and employment needs up to 25 years. The new PPS states that municipalities most now accommodate land for at least 25 years of growth. • The requirement for municipalities and development proponents to complete a Comprehensive Review (i.e. a large-scale planning study used to determine whether additional lands are needed, and how to accommodate them) has been removed and there is no longer any limitation on the ability of land owners to apply for expansions to urban boundaries. • While supporting intensification and redevelopment in urban areas continues to be a policy of the Government, municipalities are encouraged to support intensification and redevelopment, rather than required to accommodate it. • Protections for employment areas (i.e. industrial areas) have been relaxed and the definition of what constitutes and employment area has been clarified. • Long-standing prohibitions on land division in the Agricultural area are proposed to be removed permitting the creation of up to three residential lots on a given farm lot, with the additional stipulation that no official plan can't restrict or limit this new permission. • The current draft of the PPS has noted that no changes to natural heritage policies are proposed at this time, but that they are still under review and municipalities can anticipate additional changes to these policies. Notwithstanding this, the new draft of the PPS has deleted a number of the defined terms for natural heritage features (i.e. wetlands, woodlands, threatened species, habitat of endangered and threatened species, etc.). • Infrastructure and servicing policies (including the hierarchy of servicing) have not substantively changed. • There are also a number of policies that have changed with respect to planning in the Greater Golden Horseshoe region around Toronto, and for major cities that do not impact Elgin County. This draft PPS is a marked departure from previously versions of the PPS and is one of the most significant changes in provincial land use policy since the PPS was first introduced in 1996. It will have wide ranging impacts on how the County and local municipalities conduct planning. Philosophically, the Ontario Government has taken a more laissez-faire approach to planning that will see many pillars policies removed or reduced. The result will be greater power, responsibility, and pressure on both county and local councils to consider planning proposals (i.e. residential lot creation in Page 19 of 147 3 agricultural areas and expansions to urban boundaries) that would have otherwise not proceeded on the basis that they are prohibited or strongly discouraged by the PPS and will require municipalities to develop new planning policies and procedures to address these new pressures. From the County Staff perspective, the following is offered for Council's consideration: • Changes to the growth management policies (i.e. requirements for comprehensive reviews for urban boundary expansions, conversion of employment lands, and intensification targets) will likely have mixed implications across the County. For high growth municipalities in the County, this will likely create added pressure on municipal councils to consider expansions to urban boundaries and infrastructure systems to accommodate new development. For lower growth municipalities in the County, it will generally create greater flexibility if and when applications are received. As the County Official Plan establishes the growth management strategy for the County, it will fall to County Council to balance the varied needs of local municipalities when having to create replacement policies. • With respect to new residential lot creation policies in the agricultural area, staff have significant concerns with the proposed policies and their implications on farm operators, the potential loss of agricultural land, f he general conflict with provincial and local goals to direct growth to settlement areas, and the administrative requirements of the policy. Specifically, staff would note that the Ontario Federation of Agriculture has publicly stated their opposition to the proposed policy changes due to their real and potential impact on farming operations. Further is the inability of county or local councils to determine whether such a policy is appropriate for a given municipality. • Most other changes proposed in the draft PPS will have limited impact on day-to- day development approvals particularly in light of the Province's limited involvement in enforcing the policies of the PPS. With respect to implications on the County Official Plan Review, the Official Plan Review is currently in its last stages. With technical circulation being completed by mid -May the statutory processes for adoption of the Official Plan will commence. At this time it is anticipated that the new Official Plan would be before County Council for adoption over June / July 2023, however staff are monitoring the Province's PPS Review and may recommend delaying the actual adoption of the Plan until such time as the new PPS is in place (anticipated in July or August) in order to incorporate the policy direction of the new PPS in order to avoid having the Ministry of Municipal Affairs and Housing modifying the Official Plan to include the new policy directions. Page 20 of 147 FINANCIAL IMPLICATIONS: CI Upon approval of the new PPS, the County and local municipalities will be required to bring their respective official plans up-to-date. As most local municipalities use planning consultants for this work, there will be costs associated with this update. Longer term, depending on the finalized wording of the policies, there may be significant infrastructure and servicing implications for local municipalities to accommodate outward development pressures on their urban boundaries. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ,,,,11 ❑ Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ® Fostering a healthy now and in the future. ways of addressing community need. ❑ Engaging with our community and other stakeholders. environment. ® Enhancing quality of place. LOCAL MUNICIPAL PARTNER IMPACT: ❑ Delivering mandated programs and services efficiently and effectively. The new PPS will directly impact all County and local municipal land use planning and infrastructure decisions going forward. COMMUNICATION REQUIREMENTS: None. CONCLUSION: This report was for information purposes only. Should County Council (or a local council) deem it appropriate, comments on the PPS Review can be submitted to the Province though the Ontario Environmental Registry until June 5th. Should comments be submitted, it would also be recommended that the relevant member of provincial parliament be provided with a copy of the comments. Page 21 of 147 All of which is Respectfully Submitted Paul Hicks Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Approved for Submission Julie Gonyou Chief Administrative Officer 61 Page 22 of 147 0 M � ;SZ W v s c�a � � N V N p +� V O N ON N O + O '� O O +, ccQ cn ca V O E N O i C� 0N O N z II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII uluuuuuuuuuuuu uluuuuuuuuuuuuul IIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Ln to wy M to cb 04 r It 0 04 N Will umai' puma �" IIIIIIIIIIIIIIIV � � U J MO o 06 s J U) r n d I 0 El (IIIIIIIIIIIIIIIIIIIIIIIIII IIIIVVV IIIII IIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIII IIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII co O c6 � O +-j bA a) � U O 'j E � a) ( c MJ C,4 () o > CV U a) N � Q � a) a) � a) � U � X a) CO U) a) O CO L N a) bA E a) L r N o VJ z �a ' CO a) • � •Lo -0 O E a) bD a) co O 'a-1 CO U U � (6 N CO J � co a) N co O (D •� U +, L o E a) m o E m 04 C C'd U) c 0 U) V) CV U) U) o IN 2 r � 04 CM �u U) CW D 04 CL E O III(��II +CV ON ON ON am ar m d. dw dw do Wb m w. .. .. .. d. do 40 96.. 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VLO N E N Q U) cn s m _rZ c6 CO -IZ, � 0-E E (n o a� E bo co O U N � Nco uOj U Q (6 O O N E s ca m a) LO CO N � E � E J '< F O c O0 O � O .> U U Q E O N — 1 OE O c6 ca O M � ;SZ W qq - N O U � � _ c6 U c6 E O O O •� _O i Co J a Q Co � E -Q c N W � CO U_ O N O _ • > � U) p 4J >. � :3 O U o •� c6 4- aD Q Q O CC- CO� Q Co� U � Q O� (6 Q .i ca Q • Q •� ElginCountyLibrary2 U90II10 m M�� U STATISTICS /� / � jJ/llll/ll/�llllllllllllll/IIIIJ/Jf�J/IIIII/ll/�l/l/l l/l/l///l/1��lllll I/lllllllllllllll/////1�fffJJil/////li� � � � �oidai/ IIIIIIII'� %,, COMPUTER USERS TOTAL CHECKOUTS '% r% 9,619 * * . 300,774, w * „ « a � PHYSICAL &DIGITAL � � � � IN -PERSON ll!"!a VISITS ' l ,;,,,;:'. wNEW 182 691 MEMBERS o° Ill id TOTAL HOLDS � ACTIV � � PLACED MEMB IIIIIIIIIIIII�� 26 879 r 13, 6 uuuuuuuuuuuuum , u IRbOW,,U Wl�llll 2022l www.elgincounty.ca/library/ r PRINT BOOKS �j�j ;, IIIIIII PROGRAMS i I ; 1 �� lu, 19977 WIFI SESSIONS 119320 ATTENDANCE 399390 CATALOGUE SESSIONS W 43,701 IN PERSON &VIRTUAL m iG�ri�ua uuimui Ilih Doom 0mm HOLDS PLACED � �i%%ai/aaaaaa�%ia/�%aaa/jai/aai�ii/�aaa� J 32,065 u�llll��llPII ii„` .III NEW CATALOGUE USERS %, u F'�rr i 139203 j IIIII � � ou LIVE CHAT QUESTIONS W' 347 INIIIIIIIIII1 E-BOOKS j i www.facebook.com/ElginCountgLibrary/W 2019 2020 2021 2022 2023 / Paae 35 of 147 WI0II�IIII '000 ElginCoi.jrity Report to County Council From: Peter Dutchak, Director of Engineering Services Mike Hoogstra, Manager of Procurement & Risk Date: April 30, 2024 Subject: Culvert Rehabilitations (Tender No. 2024-T13) - Tender Award Recommendation(s): THAT Hornblower Earthboring Inc. be selected to complete Culvert Rehabilitations on various roads, Tender No. 2024-T13 at a total price of $355,500 exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. Introduction: As part of the 2024 Capital Budget, a tender was advertised and issued as per the County's Procurement Policy for Culvert Rehabilitations on four (4) sections of county roads. Background and Discussion: As part of the recommended 2024 Capital Budget, a total twenty-seven (27) culverts across four (4) sections of county roads will have culverts rehabilitated in advance of proposed future road rehabilitation work. The following road sections to receive culvert slip lining are as follows: 1. Calton Line (CR 45) between Springfield Road and Richmond Road 2. Clinton Line (CR 11) between Highway 4 and Wonderland Road 3. Fairview Road (CR 22) between Dexter Line and Sparta Line 4. Ron McNeil Line (CR 52) between Imperial Road and Putnam Road A total of twelve (12) contractors downloaded tender documents for this project from the o u n tys u•.„ . Four (4) contractors submitted electronic bids bidding system .�'�.II:�!..;'.:M"i:.:�'.�''��:.!I"::!�.�:. `�:.... for this tender which closed on March 28, 2024. Bids were received as follows: Page 36 of 147 Company Bid Price (exclusive of HST) Hornblower Earthboring Inc. $355,500.00 Gary D. Robinson Contracting Ltd. $410,900.00 Birnam Excavating Ltd. $469,950.33 Clearwater Structures Inc. $659,240.00 Hornblower Earthboring Inc. submitted the lowest compliant bid for the project at a total price of $355,500.00 exclusive of HST. Financial Implications: The approved 2024 Capital Budget allocated $408,000 for culvert rehabilitations. Sufficient project funds exist to accommodate the low bid received for this project. The following summary of projected estimated costs is provided for review and will be confirmed throughout the project: Culvert Rehabilitations Tender Value $ 355,500.00 Net HST (1.76°/o) $ 6,256.80 Total Projected Costs $ 361,756.80 2024 Capital Budget Allocation $ 408,000.00 Forecast Budget Surplus/(Deficit) $ 46,243.20 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ® Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and effectively. community and other stakeholders. Page 37 of 147 Local Municipal Partner Impact: Elgin's local municipal partner staff will be provided the details regarding the County's 2024 road projects. Communication Requirements: A weekly capital project update will be circulated to Elgin's local municipal partners and elected officials to advise them of the following weeks anticipated works. Conclusion: A tender was issued and bids received for culvert rehabilitation work on four (4) sections of county roads. Work on these culverts is expected to commence in May with completion anticipated to be achieved by the end of December. As per the County of Elgin's Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10%, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures. All of which is Respectfully Submitted Peter Dutchak Director of Engineering Services Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 38 of 147 WI0II�IIII '000 ElginCoi.jrity Report to County Council From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk Date: April 15, 2024 Subject: Elgin County Notice By -Law 07-29 Update Recommendation(s): RESOLVED THAT Elgin County Council approve proposed changes to the Elgin County Notice By-law. Introduction: This report recommends updates to By -Law 07-29, which establishes a policy respecting the circumstances and manner in which notice will be provided to the public. By -Law 07-29 has not been updated since 2007 and certain sections require changes to ensure enhanced clarity, and to reflect how changes to technology have affected notice practices. Backaround and Discussion: Pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, S. 270, a municipality shall adopt and maintain policies with respect to the circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner, and times of notice shall be given. Additionally, it is necessary to set out reasonable minimum notice requirements for those actions for which notice requirements are not prescribed under the provisions of the Municipal Act or its regulations. The Council of the County of Elgin adopted the Notice By -Law (07-29) in 2007 to meet these legislative requirements and to provide direction regarding the manner and time of notice to be given for a number of actions, as contained in Schedule "A" of the attached by-law. Since 2007 there have been significant changes in the technology available to municipalities, therefore the manner in which Elgin County gives notice has changed as well. Additionally, changes in wording are required to provide clarity for staff utilizing this by-law to provide notice for various activities as contained in Schedule "A". The following changes are recommended: Page 39 of 147 Changes to Definitions • The definition of "Mailed" is adjusted to include electronic mail. • The definition of "Newspaper" is adjusted to include online publications. • The definition of "Published" is adjusted to include "a newspaper publication published for the purpose of informing the public." • It is also recommended that references to "sufficient circulation" be removed as this term is vague and the decline in the number of local newspapers limits the options available for notice, and also the ability to guarantee sufficient print circulation. Manner of Notice • Posting notice at each lower tier municipal office has long fallen out of practice and it is recommended that this be removed from the by-law. • It is recommended that for clarity, the Manner of Notice section of the by-law indicate that manner of notice will be set out in Schedule "A". • The original by-law included a provision indicating that service interruptions to online methods of notice would not render notice void; however, the language used was unclear. The new wording indicated in the draft by-law utilizes plain language. General • This by-law indicates that Schedule "A" will apply to the Council's local boards and committees where applicable. Since the adoption of this by-law, Council has adopted a Committee By -Law (23-01) which governs notice for Council's local boards and committees. It is recommended that the Committee By -Law be referenced in Schedule "A" for consistency. Council or Local Board Meetings • Schedule "A" indicates that notice for Council or local board meetings will be given in accordance with the Council's Procedural By -Law (20-41). Elgin County's Procedural By -Law indicates that notice will be provided in the form of issuing the agenda and that the agenda will be sent to Councillors on the Thursday preceding the Tuesday Council meeting. This does not indicate when the agenda is required to be issued publicly. It has been a long-standing practice to issue the Council Agenda on the Friday preceding the Tuesday Council meeting, giving four (4) days public notice. It is recommended that this practice continue but be formally included in Schedule "A". • The Procedural By -Law (20-41) will be updated to reflect changes made to the Notice By -Law upon its review later this year. Council One -Third Remuneration Page 40 of 147 • The section that refers to a by-law governing the one-third of remuneration deemed to be expenses incident to discharge of duties of Council members, is being removed as this is no longer relevant. In March of 2017, the Federal Government announced that it would be removing the tax exemptions on expense allowances paid to members of Municipal Council. All of the proposed changes to By -Law 07-29 are indicated in red in the attached draft by-law. Financial Implications: None. Alignment with Strateaic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: None. Communication Requirements: The updated Notice By -Law will be circulated to Elgin County staff. Conclusion: The Elgin County Notice By -Law has not undergone a review since 2007. Proposed changes will ensure enhanced clarity and account for advancements in communications technology over the past 17 years. All of which is Respectfully Submitted Approved for Submission Page 41 of 147 Katherine Thompson Manager of Administrative Services/Deputy Clerk Blaine Parkin Chief Administrative Officer/Clerk Page 42 of 147 COUNTY OF ELGIN By -Law No. 2445 "BEING A BY-LAW TO ESTABLISH A POLICY RESPECTING THE CIRCUMSTANCES AND MANNER IN WHICH NOTICE WILL BE PROVIDED TO THE PUBLIC" WHEREAS pursuant hothe Municipal Act, 20O1.S.O.2OO1.c.25.S.27O(1),a municipality shall adopt and maintain policies with respect to the circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner and times notice shall begiven; and WHEREAS bisdeemed expedient toset out reasonable minimum notice requirements for those actions for which notice requirements are not prescribed under the provisions of the Municipal Act or its regulations; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts aofollows: DEFINITIONS |nthis By -Law o) "Act" means the Municipal Act, 2001, S.O. 2001, c. 25, and amendments thereto; b) "Clerk" means an individual that has been appointed as a Clerk of the Corporation ofthe County ofElgin and includes his/her designate; o) "Council" means the Municipal Council of the Corporation of the County of Elgin; d)^County'means the Corporation ofthe County ofElgin; e) ^Fonn^means the format ofthe notice; f) ^K8ai|ed^means prepaid first-class mail, sent bycourier orsent byelectronic mail; g) "Prescribed Requirements" means the requirements prescribed by the Municipal Act, 2UO1.orits regulations; h) ^Nowopapor"means eprinted publication insheet form orpublished online, intended for general circulation, published regularly; i) "Published orPub|inaUon^means published inadaily urweekly newspaper publication that, in the opinion of the C|ork, has such circulation within the municipality, or is published for the purpose of informing the public within the municipality, uakoprovide reasonable notice tothose affected; j) "Treasurer" means the Director of Financial Services of the Corporation of the County ofElgin; k) 'Wandan''means the Warden ofthe Corporation nfthe County ofElgin; 1) "Website" means the official County of Elgin Internet website. 2. Manner ufNotice Where notice of intention to pass a by-law or notice of a public meeting is required to begiven under oprovision ofthe Act, the Clerk shall cause such notice tube provided inthe form and manner and atthe times indicated in Schedule "A" to this by-law subject to the following terms: a) Notice shall be considered sufficient if Council directs that other public notice is to bogiven anthe Council considers adequate inthe circumstances and such notice complies with the Act; b) No additional notice will berequired for subsequent meetings where amatter has been deferred or referred to a subsequent meeting by the Council. c) Service interruptions to online forms of notice shall not beconstrued, deemed or understood to render the notice void. 3. Time ofNotice Where notice of intention to pass a by-law or notice of a public meeting is required to begiven, such notice shall boprovided inthe Umeframeprescribed inthe Act or its regulations, and if not so prescribed or in the form and manner indicated in Schedule Page 43of147 -z- "A" to this by-law, notice shall be given at least once during the fourteen (14) days immediately preceding consideration of the matter by the Council. 4. Form of Notice Unless otherwise prescribed in the Act or its regulations, where notice of intention to pass a by-law or notice of a public meeting is required to be given, the form of the notice shall include the following information: a) the section of the Act or its regulations that apply to the matter; b) a description of the purpose of the meeting, or the purpose and effect of the proposed by-law; c) the date, time and location of the meeting; d) where the purpose of the meeting or proposed by-law is related to specific lands within the County, a reference to a municipal address or to a legal description or a key map showing the affected lands; e) the name and address of the person who will receive written comments including the deadline for receiving such comments, on the matter that is the subject of the meeting or proposed by-law. FINANCIAL 5. Operating Costs Incurred Prior to Budget Approval Normal operating costs incurred prior to the adoption of the annual budget shall not require notice, and approval of such expenditures shall be deemed ratified upon the adoption of the annual budget. GENERAL 6. Any by-law enacted by Council that provides for a specific time and manner of notice that conflicts with this by-law, and any statutory or regulatory prescription for the time and manner of notice that conflicts with this by-law shall prevail over this by-law. This by-law is intended to set minimum standards, nothing in this by-law shall prevent the Clerk from using more comprehensive methods of notice or providing for a longer notice period. 8. This By -Law and Schedule "A" shall apply to the Council's local boards and committees where applicable. EMERGENCY PROVISION 9. If a matter arises, which in the opinion of the Clerk in consultation with the Warden, is considered to be of an urgent or time sensitive nature, or which could affect the health or well-being of the residents of the County, or if a State of Emergency is declared, or if so advised by a Provincial Ministry, the notice requirements of this by-law may be waived and the Clerk shall make his/her best efforts to provide as much notice as is reasonable under the circumstances. REPEAL 10. That By -Law No. 07-29 be and is hereby repealed. EFFECTIVE DATE 11. This by-law shall come into force and effect on the date of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30t" DAY OF APRIL 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer. Warden. Page 44 of 147 SCHEDULE"A" By -Law No. 24-15 MATTER SECTION MANNER AND TIME OF NOTICE OF ACT Highway Closing 34 Notice of intention to pass a by-law published once in (permanent) at least one Newspaper f ° e at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice by registered mail to abutting property owners • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to abutting Municipality or Municipalities • Notice to utilities servicing area of subject road allowance • Posted on County website Prohibition or 135 . Notice of intention to pass a by-law at the next regular regulation of council meeting included on agenda of preceding destruction or regular Council meeting injuring of trees in • Notice mailed to constituent Municipalities woodlands • Posted on County website Proposal to 173 • Notice of public meeting published once in at least Restructure one newspaper that in the opinion of the Clerk is of sufficient general circulation in the area to which the proposed by-law would apply to give the public reasonable notice at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to affected Municipality or Municipalities • Posted on County website Change of Name of 187 • Notice of public meeting published once in at least Municipality one newspaper that in the opinion of the Clerk is of sufficient general circulation in the area to which the proposed by-law would apply to give the public reasonable notice at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to constituent Municipalities • Posted on County website Intention to Pass a 219 • Notice of public meeting published once in at least By -Law to Change one newspaper that in the opinion of the Clerk is of Composition of sufficient general circulation in the area to which the Council proposed by-law would apply to give the public reasonable notice at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to constituent Municipalities • Posted on County website Council or local 238 e-Caun V&-P-da ° L board meetings • The Agenda shall be considered as Notice of regular Meetings of Council. • Notice will be given by providing Council with a regular agenda on each Thursday preceding a Meeting Day of Council, being five 5 days Notice. Page 45 of 147 -�- Providing the public with a regular agenda on the Friday preceding a Meeting Day of Council, being four (4) days Notice. Notice and agenda posted on County website Procedure by-law 238 0 Notice of intention to pass a by-law at the next regular governing calling, council meeting included on agenda of preceding proceedings and regular Council meeting place of meetings 0 Posted on County website for County Council Procedure by-law 0 Notice of intention to pass a by-law at the next regular governing calling, council meeting included on agenda of preceding proceedings and regular Council meeting place of meetings a Posted on County website for local boards and committees Sale or Disposition 270 0 In accordance with the by-law governing the sale and ofLand disposition of land Adoption of Budget 291 0 Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting 0 Notice mailed by regular or electronic mail to constituent Municipalities 0 Posted on County website Audited Financial 295 0 Notice of audited financial statements to be published Statements - once in at least one Newspaper that_4n4he-,*nk)n-of Publication vnunic,Oa4ty within sixty (60) days after receiving the audited financial statements for the previous year; to include that information will be made available at no cost to any taxpayer or resident of the municipality upon request a Posted on County website Page 40of147 0 ID N U N N U x LU O U) N c6 LU 'i7 T co cc cn co W 4-1 bD Of uiuuuuuuuu i u Imuuuuuuui iuuui uuuui uiuuuuuuuu u uuuuuuuui co 4-J ca co c co III IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII 10, LI V; 1 r L J 7 0' r., oil r 0 M ID a) bD >1 ui o 11111111111111111101 0 Loco a uluuul II IIIIIIIIIIIIIIIII II IIIIIIIIIIIIIIIII III II IIIIIIIIIIIIIIIII Inn VVI IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII II IIIIIIIIIIIIIIIII II IIIIIIIIIIIIIIIII I I IuuI IuuI I IC�I I I I I I I I I I I I I I I I I I IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Co cu r 0 ID a in IM I IIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIII WD IIIIII IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII IZ- OD 03 a co M AM AM uluuuuu uluuuuuu uuuluuuuuuuul ISO Alm IIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IA II (IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIII III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIII IIIIIIIIIIIIIIIII Llb ca I bD II IIIIIIIIIIIIIIIII cc IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIII IIIIIIIIII (IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII (IIIIIIIIIIIIIIIII IIIIIO III IIuu�IIIIIIIIIIIIIIIII IIIIIIIIIIIIIII Ito r 0 M m a uiuuuu uiuuuuuui ��uuuiuuuuuuuui uiuuuuuuuuuuuuuuuuuuuui ui u uuuuuuuui ui uuuuuuuui uiuuui I III 0 o \� �t 3 Q)O�j © / E ° m _ M .\ ) y % \ y .z 2 \\\/e « 3.g % g [ t2y�»7 e c s o 3 z k'j g m E/ 'E / \ < Ln j / u2 2 $e \ \ j 4-1E = m O a a o z e _ } f \ \ / = e 1 f ms e — e � _ RCoLn / 3 2 0 L) E -a > ± / G a u 0 co / 0 a a / E k a)§ E / a e%u— ƒ a / .s 2 / § / III c a) acu ff � Mwi i ELDER ABUSE ELGIN c/o Central CHC, 359 Talbot St., St. Thomas, ON N5P iB7 April 19, 2024 County of Elgin, Office of the Clerk, 450Sunset Dr, St. Thomas, ON N5R 5Vi Hello Warden ICetchabaw, World Elder Abuse Awareness Day (WEAAD) is recognized every year on June 15th. Elder Abuse Elgin (EAE) has commemorated this special day in a number of ways over the past many years, and we were pleased to raise our flag at the County of Elgin building last year. We would like to do that again this year, and have a proclamation read. I have attached the proclamation for your information. We would have local EAE members present for the flag -raising, and we will invite local media to attend. The proclamation could be read at the closest Council meeting to that date. This year WEAAD falls on a Saturday, so perhaps we could hold it, similar to last year, on the Council meeting day just prior to June 15", which would be June uth. We had a great turnout last year, as most Council members, and many staff, were able to attend. In addition, this year we are hoping to invite individual Municipal Council Mayors to proclaim the day as well, on behalf of their Municipality. They could participate in the proclamation at the same time, perhaps by each reading a statement from the proclamation. We can sort those details out with your administrative staff. We hope that this is possible, and look forward to hearing from County staff as to when is a good time to gather for the flag -raising. We will bring the flag with us. Thanks for your consideration. Bonnie Rowe, Committee Coordinator on behalf of Elder Abuse Elgin elderabuseelgin@gmail.com 519-639-5415 Page 62 of 147 June 15, 2024 PROCLAMATION WORLD ELDER ABUSE AWARENESS DAY June 15, 2024 WHEREAS: The County of Elgin's older adults deserve to be treated with respect and dignity and valued as contributing members of society, imparting a wealth of experience and wisdom in our communities, and WHEREAS: The International Network for the Prevention of Elder Abuse, in support of the United Nations International Plan of Action, proclaimed this day to recognize the significance of elder abuse as a public health and human rights issue; and WHEREAS: The County of Elgin recognizes the importance of taking action to invest in creating social change, to prioritize the prevention of elder abuse and raise awareness to foster a better understanding of abuse and neglect of older adults and their rights; and WHEREAS: Elder abuse has a significant impact on the lives of older adults and families; and is not limited to race, gender, culture, or circumstance, and regardless of whether the abuse is physical, emotional, sexual, financial or neglect; and WHEREAS: Ageism and social isolation are major causes of elder abuse in Ontario; and WHEREAS: Recognizing that it is up to all of us, as citizens, organizations, communities, and governments, to work collectively to prevent violence and abuse of older adults in their homes and communities; and WHEREAS: Preventing abuse of older adults through improving and maintaining social and health services and systems such as housing, income security, and safety will improve their quality of life and allow them to live independently and contribute to the vibrancy of Ontario; and WHEREAS: Where there is respect for human rights, equality, and justice there can be no abuse; therefore, all County of Elgin residents are urged to join this global movement to promote the Rights of Older Adults and Stop Abuse and Restore Respect. THEREFORE; I, Ed Ketchabaw, Warden of the County of Elgin, Ontario do hereby proclaim June 15, 2023, as World Elder Abuse Awareness Day and encourage all residents to recognize and celebrate seniors and their ongoing contributions to the success and vitality of our province. Dated on this day of 2024. Signature Page 63 of 147 Warden Ed Ketchabaw and Elgin County Council, I am writing you this letter today on behalf of all of the vulnerable women and children of the County of Elgin. I am writing you this letter today on behalf of the abused women and children of the County of Elgin. I am writing you this letter today on behalf of the women and children of the County of Elgin. who have died at the hands of their abusers. I am writing this letter today because we need your help and we need your voice. I am sure that this will not come as a surprise to you at all, but there is a desperate need for change when it comes to the way the police, the courts, and the jails handle violent and abusive men. While that will take a lot more effort, we need to take the opportunity to make a declaration of Intimate Partner Violence as an epidemic here in the County of Elgin. While I have done a lot of research on the statistics, the cycles of abuse, the continual failures of our systems that are put in place to protect our most vulnerable, I can give you my own personal accounts that might even be of more relevance to shine light on the epidemic that is domestic violence. I feel empowered to finally finish typing this letter to you after several weeks of waiting, editing, procrastinating, being triggered, contemplating, and crying. After having completed my monthly therapy session, I feel empowered enough to complete it. I want to also address the term "epidemic". I am aware that domestic violence is not a disease that is communicable. I did not coin the terminology of Intimate Partner Violence Epidemic, it is what has been used province wide in the fierce advocacy to have attention brought to this issue that is ubiquitous. I am not able to find a better tern, though I did want to draw attention to the opioid drug addiction being referred to as an epidemic. Page 64 of 147 According to StatCan (2021), "police reported 114,132 victims of intimate partner violence (violence committed by current and former legally married spouses, common-law partners, dating partners and other intimate partners) aged 12 years and older (344 victims per 100,000 population)." (Al -Hakim, 2022) and those mounters are just what have been reported. Those are the numbers of the women who were brave enough to speak out against their abusers in hopes for their accountability. That the act of charging and going through the court process was not worth the stress, traumas, and retriggering that comes from holding your abuser accountable because the court system is not built that way. It also may or may not come as a surprise to you that what happened to Tanya Wiebe on January 31, 2024, undoubtable hits the communities as a tragedy and a loss, but it hits survivors of domestic violence a lot differently. It reinforces the fear and belief that we could be next. It reinforces the belief that their abusers next partner could be assaulted, stalked, abused, harassed, intimidated, or even murdered and the fear and shame that comes from that is equally paralyzing as if it were one of our family members. We do not have domestic violence coordinators in our Police systems any longer. "In the past year, there have been 62 recorded Rmiicides i.rn Ontario. That is 62 people whose lives were taken by violence. One femicide is too many. 62 femicides is an epidemic." (YWCA St. Thomas Elgin, 2023) "The top five offences in 2019 were: 1. Thefts possession/stolen property (1,898) 2. Domestic violence (948) Page 65 of 147 3. Assault (non -sexual) (653) 4. Mischief (crimes against property) (649) 5. Break and enter (471) In 2019, St. Thomas Police Services reported over 800 domestic violence incidents, eight times more than Elgin OPP (100), and 23 times more than Aylmer Police Services (34)" (https:// www. elgincounty. ca/wp-content/uploads/2020/08/Aylmer-Elgin-St-Thomas-CS WB-Plan-Data- Package-FINAL.pdf, 2023) and I cannot even find statistics in the new release of the Aylmer - Elgin -St. Thomas Community Safety and Well -Being Plan 2021-2024, nor can I find any stats on OPP Elgin County in regard to domestic violence calls or incidents. Just to name a few of the more predominant cases lately of femicide include Keira Kagan, of whom you just mentioned had passed Bill C-233 - Kiera's Law which started in February of 2020 when a sweet, innocent 4 year old was murdered by her biological father who then killed himself. Sault Ste. Marie - 2023 3 children and an ex -partner were all shot to death by the same man who also shot and attempted to murder his ex-wife, the mother of his children before killing himself. I could be any one of these stories. There is a real potential that this story could have my name in it as the innocent murdered victim. I have reached out to Victim Services for support and was granted $1000 in funding for counselling, but that is it. When it runs out, there is no more. Most therapists worth their education charge $120+ a session so that does not go far when it comes to trauma counselling. Page 66 of 147 During the process of writing this letter, I have found out that if you want statistics from a police station about domestic violence, you have to file an application with the freedom of information act and privacy policies and pay money. There is a huge issue at hand here and I am just one story with one abuser. While I have attached statistics and citations, these numbers cannot even scratch the surface of the true number of incidents that are happening just here in the County of Elgin. When a person can become adept at evading the law while their partner is assaulted, stalked, abused, harassed, intimidated, or even murdered with no consequences why would they stop? They learn how to manipulate the system. While I cannot find the recidivism statistics online nor acquire them locally without some sort of application process I am sure, I can speculate with some degree of certainty that the percentage is astoundingly high. On top of this the support that us women need when maneuvering through the court process is horrific. Victim witness is backlogged and inundated with victims cases. According to Government of Canada, (2023), "There were 127,082 victims of police - reported family violence (violence committed by spouses, parents, children, siblings and extended family members) in 2021, a rate of 336 victims per 100,000 population. This marked the fifth consecutive year of increase. Women and girls represented two-thirds (69%) of family violence victims. The rate of family violence was more than two times higher for women and girls than for men and boys (457 victims versus 212 per 100,000 population). Page 67 of 147 Warden Ed Ketchabaw and Elgin County Council, I have a million and one recommendations for repairing this broken system, but at the very least just to start, we NEED your help in raising our voices and making a declaration of Intimate Partner Violence as an epidemic in the County of Elgin. I implore you to take this opportunity and bring light to this worldwide issue, but to join in with the 72 municipalities in Ontario to make this declaration. Do this for the Keiras, the Tanyas, the women and children who no longer can lead this fight because their lives were tragically taken from them at the hands of their abusers. With great pride and sadness, St. Thomas unanimously made the Intimate Partner Violence epidemic declaration on April 15, 2024 and I would like to keep the momentum going, not only in the areas local to me, but in the areas in which I personally have fallen victim, experienced, and survived domestic violence at the hands of my ex -partner. Traumatically and respectfully yours, Jodi Marissen Page 68 of 147 Resources - including attached statistics Al -Hakim, A. (2022, October 26). Family violence increases for 5th straight year in Canada. what's behind the trend? . https:Hglobalnews.ca/news/9217215/canada-covid-family- violence-increase/ Aylmer -Elgin -St. Thomas COMMUNITY SAFETY AND WELL-BEING PLAN. Data Package - Elgin County . (2023, July). https://www.elgincounty.ca/wp-content/uploads/2020/08/ Aylmer -Elgin -St -Thomas -CS WB-Plan-Data-Package-FINAL .pdf Aylmer Police Services. (2022). Aylmer Police Report 2018-2021. https:// www.aylmerpolice.com/wp-content/uploads/2015/07/Min-Dec-l2.pdf Aylmer Police Services. (2023a). 2022 annual report - aylmerpolice.com. https:// www.aylmerpolice.com/wp-content/uploads/2023/08/2022-annual-report.pdf St. Thomas Police Services. (2023, June 28). 2022 - Annual Report. https://stps.on.ca/wp- content/uploads/2023/06/2022-Annual-Report.pdf Government of Canada, S. C. (2023, August 30). Victims of police -reported family and intimate partner violence in Canada, 2021. https://www150.statcan.gc.ca/nI/daily-quotidien/ 221019/dg221019c-eng.htm YWCA St Thomas Elgin. (2023, December 6). Open letter from 100+ organizations calling for a provincial declaration of intimate partner violence as an epidemic. https:llywcaste.cal 2023112/06/open-letter from-100-organizations-calling for-a-provincial-declaration-of- intimate-partner-violence-as-ati-epidemic/ Page 69 of 147 INTIMATE PARTNER VIOLENCE Incidents / Offences 2018 2019 2020 2021 2022 Intimate Partner Violence Incidents 837 813 812 684 683 IPV Related Charges 96 96 115 132 169 (substantive) htt,ps://st.ps.on. ca/w,p-content/u.ploads/2023/06/2022-Annual-Re.poft.pdf 1 '61 Aylmer Police 2022 Annual Report DOMESTIC DISPUTES Monthly Domestic Dispute Trend (YTD Comparison) 9 8 7 6 5 4 3 2 0 iiu 2020 ini 2021 #f�,, 2022 https://www.aylmeipol*ce.com/w I -p-contenL/uploads/2022/03/Dec-2 1-crime-chart.pdf Page 70 of 147 rate (per rate (per rate (per rate (per rate (per rate (per rate (per rate (per rate (per 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 population) population) population) population) population) population) population) population) population) 2009 909 127 511 594 169 382 23 15 20 2010 924 138 524 590 171 381 26 14 21 2011 884 132 500 559 162 361 25 16 21 2012 838 130 475 542 160 352 25 15 20 2013 790 115 443 513 157 336 24 15 20 2014 746 117 422 502 154 329 25 15 20 2015 774 118 435 517 159 338 25 16 21 2016 785 115 439 522 163 343 27 16 22 2017 781 119 440 541 165 3S4 26 15 21 2018 782 111 436 566 168 367 27 16 22 2019 805 118 451 609 186 397 29 19 24 2020 773 111 432 635 194 415 30 19 25 https://www150.statcan.gc.ca/nI/daily—duotidien/221019/cg-c001-end htm 2009 480 204 344 554 138 350 2010 476 200 340 552 141 351 2011 452 194 325 522 134 331 2012 434 193 315 500 132 318 2013 406 181 295 469 126 300 2014 390 176 284 452 124 290 2015 392 179 287 463 127 297 2016 390 181 286 467 129 300 2017 400 182 292 475 130 305 2018 410 186 299 489 129 312 2019 437 205 322 517 142 332 2020 439 209 325 525 145 337 2021 457 212 336 537 147 344 https://wwwl50.statcan.gc.ca/nI/daily-duotidien/221019/t002c-eng htm Page 71 of 147 60 50 40 30 20 10 0 Yearly Domestic Dispute Trend 1112020 IN 2021 #uu 2022 https://www. aylmerpolice. com/wp-content/uploadsl202310812022-annual-report.pdf Yearly Domestic Dispute Trend i 'illllll�l��l III)1111111717� i�;ur� ' ��',' https://www.aylmerpolice.comlwp-contentluploadsl202310812022-annual-report.pdf Page 72 of 147 April 16, 2024 Sent Electronically Attention: Warden and Members of Council for Elgin County CAO/Clerk Blaine Parkin For Information Re: Proclamation of June 8th, 2024 as LemonAlD Day We are writing to request that you declare June 8th as LemonAlD Day in St. Thomas, Elgin County. LemonAlD Day is a county -wide initiative spearheaded by a partnership between Doug Tarry Homes and the Elgin Children's Foundation. This initiative aims to transform neighborhoods across Elgin County into vibrant lemonade stands. These stands will not only provide refreshing drinks but also raise funds to support a worthy cause: sending deserving children to camp connected with Family and Children's Services of St Thomas and Elgin. Camp provides a safe and enriching environment where children can learn new skills, build friendships, and create lasting memories. Funds raised through LemonAlD Day will directly benefit these children, allowing them to experience the joy and transformative power of camp. Declaring June 8th as LemonAlD Day would bring several benefits to our community: • Increased Community Engagement: This event will encourage residents of all ages across Elgin County to participate, fostering a sense of togetherness and community spirit on a county -wide scale • Support for Local Children: The funds raised through lemonade stands across the county will have a significant impact on the lives of deserving children in Elgin County by providing them with the opportunity to attend camp • Positive Youth Development: LemonAlD Day empowers young people across Elgin County to develop entrepreneurial skills, teamwork, and social responsibility A city-wide declaration by St. Thomas is a powerful endorsement for LemonAlD Day, generating significant media coverage and encouraging even greater participation throughout Elgin County. This will amplify the positive impact of the event, spreading awareness and boosting fundraising efforts for our local children. We believe that LemonAlD Day aligns with Elgin County's commitment to collaboration and promotion of initiatives that foster public health, while also aiming to enhance the well-being and engagement of Elgin �� `��`. � �1r„" " " �, �' � � �" � ��l"✓flK'„.. rr" ` da ; � r" �� F '" I C", ,� J�,i',��rfi'�d,r'dh�%r'r/ifs'r%r8/7rrf? PJ,f/ f;o Page 73 of 147 youth. By taking the lead in this county -wide initiative, Elgin can demonstrate its leadership and commitment to the betterment of all Elgin County residents. LemonAlD Day is envisioned as a movement across a number of different communities in Southwestern Ontario, with lemonade stands popping up in neighborhoods across Ontario. We are also happy to present to the City Council to provide further details about LemonAlD Day and its potential impact on our community. A presentation would allow us to answer any questions the Council may have and generate positive media attention, further amplifying the reach of LemonAlD Day. Thank you for considering this request. I am confident that declaring June 8th as LemonAlD Day will be a positive step for our entire Elgin County community. Sincerely, Myles Proulx Community Engagement Advocate Family and Children's Services St. Thomas and Elgin Contact Information: Myles Proulx Elgin Children's Foundation Phone: 519 619-5952 Email: mproulx@caselgin.on.ca Suzie Dennis Doug Tarry Homes Phone: (519) 851-7386 Email: sdennis@dougtarryhomes.com Proudly partnering with: I'LL) C) ��r J TARRY 11 0 M E S �� `��`. � �1r„" v � �, �' � � �� h✓flK'„.. rr" ` da ; � r" �� F '" � C", ,� J/,i',��rfi'�d,r'dh�%r'r/ifs'r%r8/7rrf? PJ,f/ f;o Page 74 of 147 The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 town hall@goderich.ca www.goderich.ca Wednesday, April 10, 2024 Catalina Blumenberg Clerk Prince Edward County 332 Picton Main Street Picton, Ontario KOK 2T0 v SENT VIA EMAIL: clerkskpecounty.on.ca RE: Town of Goderich Resolution — Review of the Ontario Works and Ontario Disability Support Program Financial Assistance Rates Dear C. Blumenberg, Please be advised of the following motion passed at the Monday, March 18, 2024, Goderich Town Council Meeting: Moved By: Councillor Segeren Seconded By: Councillor Kelly WHEREAS poverty is taking a devastating toll on communities, undermining a healthy and prosperous Ontario, with people in receipt of Ontario Works and Ontario Disability Support Program being disproportionately impacted; WHEREAS the cost of food, housing, medicine, and other essential items have outpaced the highest inflation rates seen in a generation; WHEREAS people in need of social assistance have been legislated into poverty, housing insecurity, hunger, poorer health, their motives questioned, and their dignity undermined; WHEREAS Ontario Works (OW) Financial Assistance rates have been frozen since 2018 ($733 per month); WHEREAS Ontario Disability Support Program (ODSP) benefit rates have been increased by 6.5 percent as of July 2023 to keep up with inflation, however even with the increase, ODSP rates still fall below their value in 2018 ($1,376 when adjusted for inflation) and significantly below the disability -adjusted poverty line ($3,091 per month); Page 75 of 147 The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 town hall@goderich.ca www.goderich.ca v WHEREAS OW and ODSP rates do not provide sufficient income for a basic standard of living and, as a result, hundreds of thousands of people across Ontario who rely on these programs live in poverty; WHEREAS designated Service Managers are doing their part, but do not have the resources, capacity, or tools to provide the necessary income and health - related supports to people experiencing poverty; and WHEREAS leadership and urgent action is needed from the Provincial Government to immediately develop, resource, and implement a comprehensive plan to address the rising levels of poverty in Ontario, in particular for those on Ontario Works and Ontario Disability Support Programs; THEREFORE BE IT RESOLVED THAT the Town of Goderich requests the Provincial Government to urgently: 1. At least double Ontario Works and ODSP rates and index rates to inflation, answering calls already made by "Raise the Rates" campaign and the "Income Security Advocacy Centre"; 2. Commit to ongoing cost of living increases above and beyond the rate of inflation to make up for the years they were frozen; 3. Commit to jointly working between the Ministry of Children, Community, and Social Services and the Ministry of Health on the best methods of assessing client needs and then snatching those in need to the services they require; AND FURTHER THAT a copy of this resolution be sent to the Minister of Children, Community, and Social Services, the Minister of Health, the Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario, the Ontario Municipal Social Services Association, Huron County Social and Property Services, the Western Ontario Wardens Caucus, and all Ontario Municipalities. CARRIED If you have any questions, please do not hesitate to contact me at 519-524-8344 ext. 210 or afisherngoderich.ca. Yours truly, Andrea Fisher Page 76 of 147 The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 town hall@goderich.ca www.goderich.ca Director of Legislative Services/Clerk /ar v cc. Premier Doug Ford premier(aontario.ca Hon. Paul Calandra Paul. Calandrakpc.ola.org MPP Lisa Thompson, Huron —Bruce lisa.thompsoncoApc.ola.org Hon. Sylvia Jones Sylvia. Joneskpc. ola. org Association of Municipalities of Ontario resolutions(a�amo.on.ca Ontario Municipal Social Services Association dballkomssa.com Huron County Social and Property Services Western Ontario Wardens Caucus Ontario Municipalities Page 77 of 147 The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 town hall@goderich.ca www.goderich.ca Wednesday, April 10, 2024 v Matthew Pearson Chair Ausable Bayfield Maitland Valley Source Protection Committee 71108 Morrison Line RR3, Exeter Ontario SENT VIA EMAIL: mpearsonkbmross.net NOM 1 S5 RE: Recommended Phase -Out of Free Well Water Testing in the 2023 Auditor General's Dear M. Pearson, Please be advised of the following motion passed at the Monday, March 18, 2024, Goderich Town Council Meeting: Moved By: Councillor Segeren Seconded By: Deputy Mayor Noel That the Town of Goderich direct a letter to Minister Lisa Thompson requesting that the province not proceed with the recommended phase -out of free private well testing in Ontario; And Further That area municipalities, the Minister of Environment Conservation and Parks, the Minister of Health and Long -Term Care, other Source Protection Committees, and local health units be forwarded the letter and asked for their support. CARRIED If you have any questions, please do not hesitate to contact me at 519-524-8344 ext. 210 or afi sher(.� goderich. ca. Yours truly, Andrea Fisher Director of Legislative Services/Clerk /ar cc. Premier Doug Ford premier(yontario.ca Hon. Paul Calandra Paul. Calandrakpc.ola.org Page 78 of 147 The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 town hall@goderich.ca www.goderich.ca v MPP Lisa Thompson, Huron —Bruce lisa.thompsoncokpc.ola.org MPP Andrea Khanjin, Minister of Environment Conservation and Parks andrea.khanjinkpc.ola.org MPP Stan Cho, Minister of Long -Term Care Stan. Cho(oDpc. ola.org Ontario Municipalities Page 79 of 147 ,CIC Oro -Ut I 500 George Street North, Peterborough, ON, K9H 3R9 April 11, 2024 Hon. Paul Calandra Minister of Municipal Affairs and Housing via Email: minister.mah@ontario.ca Re: Jurisdiction of Ontario's Ombudsman The following resolution, adopted by City Council at their meeting on April 8, 2024, is forwarded for your information and necessary action. That Council approve the recommendations outlined in Report LSOCS24-005, dated April 2, 2024 of the Commissioner, Legislative Services, as follows: a) That the Honourable Paul Calandra, Minister of Municipal Affairs and Housing, be requested to introduce a Bill to amend the Ombudsman Act to require the Ontario Ombudsman to provide to each municipality, if requested by the municipality, sufficient particulars of each investigation, matter or case respecting the municipality that is referred to in each of the Ombudsman's Annual Reports to permit the municipality to fully understand and address the subject matter of each such investigation, matter or case including: i) a copy of each complaint, as applicable, redacted only to the extent of individuals' personal information contained therein; ii) the identities of the municipality's employees, officers and members of Council with whom the Ombudsman was consulting in respect of the investigation, matter or case; and iii) particulars of the outcome of the investigation, matter or case including the Ombudsman's findings, conclusions and recommendations, if any. b) That the City Clerk forward Council's resolutions resulting from Council's approval of these recommendations to Minister Calandra, MPP David Smith, the Association of Municipalities of Ontario and to the municipal Clerks of Ontario's municipalities. Page 80 of 147 Sincerely, John Kennedy, City Clerk cc: David Smith, MPP Association of Municipalities of Ontario (AMO) All Ontario Municipalities Page 81 of 147 Ministry of Agriculture, Food and Rural Affairs Office of the Minister 77 Grenville Street, 11th Floor Toronto, Ontario M7A 163 Tel: 416-326-3074 www.ontario.ca/OMAFRA April 16, 2024 Ministere de I'Agriculture, de I'Alimentation et des Affaires rurales Bureau du ministre 77, rue Grenville, 111 etage Toronto (Ontario) M7A 1133 Tel.: 416 326-3074 www.ontario.ca/MAAARO Warden Ed Ketchabaw County of Elgin eketchabaw@bayham.on.ca Dear Warden Ketchabaw: VIS VC'ONCEPI7 EIDEUS • It has been brought to my attention that some municipalities in the province have implemented new stormwater fee structures, and others are exploring doing so. As Minister of Agriculture, Food and Rural Affairs, I am writing to ask that your municipality considers the needs and potential impacts on agriculture in your community when evaluating proposed changes to stormwater or other fees and to offer any support that my ministry can provide as you fully consider the impacts. As you know, Ontario farms contribute significantly to local economies while supporting access to high -quality food both domestically and globally. The agri-food sector employs over 836,000 people and contributed $48.8 billion to our provincial economy. Our government is committed to supporting the growth of the agriculture and food industry, which is why we released it Onij .: pirq !!.! g.112.11 g irii food stira:: tea to strengthen the agri-food sector, support economic growth, and ensure an efficient, reliable and responsive food supply for Ontarians. To ensure that our food supply system continues to be responsible, trusted, and competitive on the world stage as well as a driver for economic growth in Ontario, it is important that all levels of government work closely with the agricultural community when evaluating new policies. There is a need for special consideration for agricultural properties to ensure there are no unintended consequences that disproportionately impact farmers or greenhouse operators, as demonstrated in several of the new stormwater utility programs, including Brant County's proposed Stormwater Utility Program, which will exempt agricultural properties from the new proposed fee. .../2 M1 Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 roo0and A bonne terre, bons produits Bureau principal du ministere: 1, rue Stone ouest, Guelph (Ontario) N1G 4Y2 C11V rA lR I C'k Ieo�..re �iimui �ir�c ��re Page 82 of 147 -2- It is also worth noting that many farmers have already invested in water management measures and may not utilize municipal waterways in the same manner as other businesses. Staff at my ministry are available to provide guidance on supporting the growth of the agricultural community while balancing broader municipal needs. Please feel free to contact Scott Duff with any questions you may have at (519) 820-3331 or by email at scott:A..uff( ontario,.ca. ..................... . I hope that your municipality will consider engaging more directly with farmers and greenhouse operators to mitigate any unintended impacts new charges may have. It is imperative that municipalities and the agricultural industry work together to ensure the economic prosperity of our rural communities now and well into the future. c: Scott Duff, Director, Policy Division Did you know about the Farmers' Wellness Initiative? • Your mental health is important! If you're a farmer or a member of a farm family and in need of mental health support, please call 1-866-267-6255 and arrange to speak with a professional today. • For additional resources visit: ,hUps,;,//f I(:rrr rdnr lln ssiirniq;ii t,ivo- .c /. m 011.1.1.1 1 PF-I ""' 'r 0 1 Ivowl""i r'""', 0 Page 85 of 147 �Message from the Kinlister Ontario is fortunate to have a rich and diverse agri-food sector. It ranges from the grain fields of Huron and Bruce counties to pork farmers in Perth and Wellington, poultry farmers across southwestern Ontario, beef and dairy producers in northern and eastern Ontario, and to fruit and vegetable growers in Essex, the Holland Marsh and Niagara. We have the capability and economic might to support the good things grown and made in Ontario — which is why I am proud to present Grow Ontario, a provincial agri-food strategy. Over the past few years, external challenges have tested the supply chains that we depended on and broadened everyone's understanding of how our food gets from farm to fork. From supply managed sectors like dairy and poultry, to the bread baked with grains grown on the rich and fertile lands across the province, to a variety of protein sources, our food supply system is bountiful and complex. Grow Ontario includes our vision for the future of the province's food supply chain and we do not take its strength and stability for granted. This strategy is based on our government's belief in the importance of: promoting Ontario products, food and technology, supporting our agri-food sector, • taking action to be a world leader in research and innovation, and celebrating all the hardworking people who have secured great jobs throughout the supply chain. Grow Ontario was informed by the insights of dedicated farmers, Indigenous representatives, food sector leaders and businesses, including those who attended the Ontario Food Summit, as well as research roundtables and the Innovation Summit. To ensure that our food supply system continues to be responsible and trusted, competitive on the world stage as well as a driver for economic growth in Ontario, it is important that we have an overarching plan that guides our actions in the years ahead. Our strategy presents ambitious, tangible actions and measurable targets that will help us to monitor our progress on our commitment to ensure that our province's powerhouse agri-food sector continues to help Grow Ontario. Lisa M. Thompson Minister of Agriculture, Food and Rural Affairs Page 86 of 147 9 4 Grow Ontario - a provincial agri-fo( cPR%Vggf 147 IN II II II II -food sitraltegyI Ontario's agri-food sector is and always will be a cornerstone of our thriving economy. Ontario's farmers, food processors, grocers, transporters, and every partner along the agri-food supply chain generate $47 billion in provincial gross domestic product (GDP), and employed one in ten Ontarians in 2021. It is critical that we maintain and grow this sector to ensure a stable, safe, high -quality, food supply and fuel sustainable economic growth. Grow Ontario is our plan to strengthen the agri-food sector, fuel economic growth, ensure an efficient, reliable, and responsive food supply and address ongoing agri-food sector vulnerabilities through new innovations. This strategy outlines actions to build consumer confidence, support farmers and processors, increase yields, promote Ontario -grown food, grow the agri-food talent pool, and strengthen the food supply chain — while increasing the commercialization and adoption of innovative new technologies and practices that enhance competitiveness, add productivity, create economic growth, and strengthen the sector. Grow Ontario outlines three key priorities: in Strengthen Agri -food Supply Chain Stability Grow Ontario provides a plan to enhance Ontario's food supply chain and address vulnerabilities, with research and adoption of innovative new technologies and practices that enhance competitiveness. These actions will help to build consumer confidence and reinforce Ontario's position as the food leader in Canada. We will instill pride and trust in the quality and quantity of food and agricultural products produced in Ontario, grown on the foundation of a competitive and innovative agri-food industry that serves the needs of Ontarians, Canadians and the world. Page 88 of 147 5 ii ii � a s Agiy SectoIFacts and Fli guresi Ontario's agri-food sector is the largest and most diverse in Canada. It is an important economic driver for the province and Canada, and a significant jurisdiction internationally. Ontario accounts for $14.5 billion, or 41.9% of Canada's contribution to the national food and beverage GDP, and also represents the third largest contributor of farm cash receipts in the country in 2021. PJ��11�11m»I/� /�'iIr111G� 1q r�Afi0 mud OIII."F AIR IIIAll f or 1-in-10 of the province's labou force, are employed throughout the agri-food supply chain. Ar Agri -food contributes ,1,%' ,: `» /j° %IIIII �� IIIII o In 1IN"F IRIIIC III. III (6.4% of the province's total GDP) r 111/211/1 IIII„° i�i »» l IIIII Irr„ ��,»;IIIII ,,,11' IIIII",rrr��f f 1 IIF:r Ii l II � C1. YII' . N G AIL.-.IIE / �;�iai orlliiiii %air � {/�%/��r w 1", , �� mfffff° �UOvii/G%� Ili � �uullll�u . II..IFW RI1 FARMS Producing over 200 commodities. II I IIFOG[) III III ' E'SIIIII 'A Ontario's food and beverage manufacturing sector is one of the largest in North America, comprising 4,675 businesses. Source: 2021 OMAFRA calculations and Statistics Canada I ;�P"00"_0000=wml �)J�r��ir lrlo�� aiaiia vu um um IIIII ��II�III°mm°Ilfmf"�,MII� II��:Il�:ll��,f� 0/am'!"Ja afafmdll �rrrrrrrrr��il 6 Grow Ontario — a provincial agri-fo( cPR% f 147 Good "Things Growin IIDid You II IIDdiry far,mersIIPark " IIrImens Rbid vegetabLe ' Ilrnri s GKtken falrinrier III mm III farmers uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuui rliiii in a in �III�IUIIIIIIIIIIIIIU 11111J IIUUl111JU1ll11lU!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!1 �IIIUIIIJIIIulllllllllllll� uuu1111111111111111111111111111111111111111111111111111111111111111111111111111111 iii, Ilan III g °aIrIaIrs Da]iiliry goat �°.� il�l�llllliii��lllllll�iii��ll��ri��iliillliiiiilillllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll farmersGreenhouse ur; �IIIIIIIIIII��IIIIIIIIIII u��u J»»»»iia��aa»»»i iili��vegetabLes, II nursery TuII"IIII and, I��II� �tuII Fruit and farms treel-nutfarms "Beef ICI arll rier Source: 2021 OMAFRA calculations and Statistics Canada Page 90 of 147 7 Strengthen u� III Chapter : III III in StabilLity Ontario farmers are the root of a strong and successful food supply chain. Without their passion, commitment, and stewardship, we would not have nutritious food grown and processed close to home throughout Ontario. From grains and oilseeds — to proteins — to VQA wines, to organics, Ontario products are trusted and recognized around the world for their quality and freshness. You can find Ontario products at the grocery store, in farmers markets, at general stores, and on farms, reaffirming that good food is grown in Ontario. The government recognizes the significant economic benefits of increasing the consumption of made -in -Ontario food, and aims to increase Ontario food consumption and build capacity for increased primary and processing production, while ensuring that the growth has local expertise as well as access to technology and equipment. Goals By 2032, Ontario's goal is to increase: • the consumption of food grown and prepared in Ontario by 30%. • the production of food grown and prepared in Ontario by 30%. • Ontario's food and beverage manufacturing GDP by 10%. • Ontario's agri-food exports 8% annually. Ontario is committed to addressing processing capacity shortages through the $25 million Strategic gr:EQpd Processin �, enabling farmers and processors to grow their businesses. 8 Grow Ontario — a provincial agri-focP,cP?c1g9f 147 Actions • Partner with Supply Ontario to promote, track and report Ontario agri-food procurement by Broader Public Sector (BPS) Institutions. • Increase Foodland Ontario promotion to support Ontario production and food available for Ontarians. Continue to improve service standards and reduce red tape for agri-food businesses by modernizing licensing processes with accessible, online application forms and electronic payments, such as the new portal at Ontario. ca that makes it easier for farmers and businesses to obtain licences, certifications and permits to do business in Ontario. • Through the Food Security and Supply Chain Fund (FSSCF), work with industry and invest $10 million in measures to help strengthen the agri-food supply chain such as risk assessments, increasing warehousing capacity and upgrading inventory software. • Support organizations and communities undertaking food supply chain initiatives to increase Ontario -grown food for Ontarians. • Host an annual Food Summit of sector representatives from the agri-food supply chain and formally recognize innovative efforts by organizations in the agri-food sector and rural communities. • Work with industry and build on the success of the $25 million Strategic Agri -food Processing Fund to enhance processing capacity in Ontario through investments in major expansions and modernization of food processing facilities. • Use technology mapping for enhanced analytics integration to better predict and respond to supply chain vulnerabilities. • Expand investment and create the right economic conditions to expand private investment in food processing. • Improve drainage infrastructure across the province to ensure farmers have the tools they need to support increased productive capacity and be more resilient to drought and higher intensity rainfall events. • Promote open trade efforts, increase international and interprovincial market access for Ontario products. • Partner with commodity groups to strengthen their supply chains through stakeholder proposed solutions. • Support sector strategy development to address and resolve supply chain challenges. • Partner with other ministries to expand/target appropriate rural community economic and social infrastructure such as schools, broadband, housing, and transportation to help support strong rural communities and agri-food businesses. • Establish food inspection excellence for processing in partnership with regulated industries to ensure a safe food supply that supports a growing and diverse population. Ontario committed $14.4 million to construct a new swine centre and $1.3 million for cutting - edge equipment for the beef research centre to foster innovation in Ontario's livestock industry. Page 92 of 147 9 Chapter u: Increase Agrii-food Innovation and Adoptlian Research and innovation are critical to the success of Ontario's agri-food sector. It is through this research and innovation that Ontario's farmers have become the best stewards of the land and the environment and will continue to demonstrate leadership in sustainability. Grow Ontario aims to increase the creation and adoption of precision agriculture and innovative technologies to enhance competitiveness, grow market opportunities and strengthen the sector against future disruptions, including environmental. Goals • Build and maintain world -class research infrastructure to encourage the use of innovation and enhance the sustainability and profitability of the agri-food sectors. • Over 250 patents and licences granted through Ministry of Agriculture, Food and Rural Affairs -funded research by 2030. • Develop innovative technologies to advance uptake of new innovations. • Ensure the translation and transfer of research into practical solutions for Ontario's agri-food sector, getting the research from the lab onto the farm. • Grow the market for Ontario innovative technologies domestically and globally. • Grow the use of data to support business decisions and increase efficiencies within the agri-food sector and value chain. • Work with sectors to better measure data driven solutions. Through the Canadian Agricultural Partnership, the Ontario Aori-food Research Initiative program invested $2.76 million that resulted in new innovative technologies, practices, and solutions to make the sector more competitive and resilient. 10 Grow Ontario — a provincial agri-fo( cPR%?e:bqf 147 Ontario has invested $22 million through the Agri -Tech Innovation Program to help farmers and processors adopt new and innovative technologies. Actions • Work with the sector to maintain the modern research corridor in Elora at the Ontario Beef Research Centre, the Ontario Dairy Research Centre, and the Ontario Swine Research Centre, and build the new Poultry Research Centre of Excellence, in collaboration with the Agricultural Research Institute of Ontario and the University of Guelph. • Review the Agricultural Research Institute of Ontario Act and bring forward legislative amendments to meet the needs of today's farmer, including innovation and technology as a key area of focus. • Strengthen the ongoing research program management and, working with Intellectual Property Ontario, increase agricultural intellectual property generation. • Increase research partnerships and joint investments with the private sector. • Enhance On Farm Applied Research and Monitoring (ONFARM), improving the efficacy of best management practices for increased productivity, soil health and water quality. • Modernize and strengthen the agreement between the Ontario Ministry of Agriculture, Food and Rural Affairs and the University of Guelph to meet the research and innovation needs of today's agri-food sector. • Expand Ontario's Soil Resource Inventory, soil mapping and the Ontario Agricultural Soil Information System (OASIS), enabling farmers to innovate and leverage technology to improve economic and environmental returns. • Enable opportunities to support and move innovations out of the lab and into the field, process plant and marketplace, such as sponsorship of the Innovation Pavilion at 2022 Canada's Outdoor Farm Show. • Develop programming to support commercialization, piloting and demonstrations of new technologies and to apply new innovations on farm, in processing facilities and throughout the broader supply chain. • Conduct inter -ministerial engagement with the Ministry of Infrastructure to advance increased access to broadband in rural and remote areas. • Utilize agri-food technology adoption working groups to generate input on priority adoption areas for the sector, such as robotics, data digitization/utilization, energy, and labour. Ontario is helping to address fertilizer supply challenges by investing $2 million through the Fertilizer Accelerating Solutions and Technology Challenge, to fast -track made - in -Ontario fertilizer solutions. Page 94 of 147 11 Chapter"Three: "Attract II II II II id"�II� IITatent In Ontario, there are over 750,000 workers, both domestic and international, who engage in all aspects of the agri- food supply chain — from farm to fork. Workforce availability is one of the most pressing barriers facing the sector — it is a significant constraint for both growth and competitiveness and requires direct action. This strategy addresses the critical challenges facing the agri-food sector pertaining to the retention of domestic and international talent and barriers to talent attraction. Goals • Increase total agri-food sector employment by 10% by 2032. • Increase the total number of large animal veterinarians practicing in Ontario. • Attract and grow Ontario's academic and technical expertise, ensuring flexibility in education and multidisciplinary experiential learning so that students gain the high-tech skills required — including robotics, automation and genomics — to meet the needs of the modern agri-food sector. • Recruit new talent to undertake world -class research and innovation to meet challenges of the agri-food sector and capitalize on opportunities. • Make Ontario the destination of choice for International Agri -food Workers. Ontario is investing $46 million in agri-food workers, through the Enhanced Agri -Food Workplace Protection Program, to support additional measures to increase the health and safety of workers. 12 Grow Ontario — a provincial agri-fo( cPR%?e5Pf 147 Actions • Launch an initiative to increase awareness of modern agri-food careers and occupations, expanding target groups by educating, attracting, growing, and retaining agri-food talent, while increasing access to the agri-food sector for equity deserving groups. Increase hands-on agri-food sectorjob training opportunities to attract and equip prospective agri-food job seekers, including mentorship opportunities, recruitment pilot, review current programs and establish responsive training, as well as opportunities for new experiential learning in the areas of innovation advanced technologies in support of the agri-food sector. • Work with government to leverage existing programming to develop an agri-food labour campaign to increase job entry pathways to the agri-food sector. • Build on the success of the International Agricultural Worker Welcome Centre and provide continuing information, co-ordination and supports to assist IAWs in Ontario. • Support efforts to increase veterinary capacity in underserviced areas of the province. • Review the VeterinarionsAct and bring forward legislative amendments to reflect today's needs of farmers and animal owners. Through the Canadian Agricultural Partnership, the governments of Canada and Ontario have invested 4 muUUuon to uncrease farmers` access to veterunary services when and where they need it. Page 96 of 147 13 Through Grow Ontario, we are working to ensure that consumers have access to safe, nutritious, homegrown food, now and in the future, and to ensure long-term, sustainable economic development of the agri-food sector. Informec by agri-food sector leaders and experts, this strategy outlines actions that will strengthen our food supply chain from farm to fork — building a more competitive agri-food sector that can withstand future disruptions and meet changing market needs. By supporting agri-food research, new technologies and a progressive, technologically savvy labour force, we're enhancing our global competitiveness, creating new growth opportunities, and forging a strong supply chain that will help to bring food to store shelves and farmers markets across the province. Ontario thanks the entire agri-food sector for its ongoing dedication and commitment to strengthening food supply chain stability and ensuring Ontarians have access to homegrown food and agricultural products every day. 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O N ® U N C- s p 3 c J LL Y ° O N Cr � O � � c C• U O m Co l7 O u O U p Z pCL a� o c � s C) p > c C: p a � c 0 err r— O M N c� ai L M L a) •O 4- a1 O O � v, 4 v +' 7j E O QJ C 4- a v cn In O >� U QJ M v O v � ra LA V1 C U v U 0 v E O b0 i v O CLL v Q 4= O � C- a' O n ro °J O av E � Q O ro � O ® •>W aJ O } N0 O 4� 4-' r p bA O p aJ S]- •- a O ra v O - 0 t O i aJ D O r� o � +- .� i- cn a+ v a) V) L 4--+ •u f�l N cn L O CE a1 Q U 0 E 0 o E a, u (N 0) Ln 31 cN 0 a u .E � Q0 � Ln O r QJ M N CNJ r\j M Ocq of ni nj O r O 4- Q L. a> u D c c X QJ > O Cc >- U 0 m N O O + sL c m O > W -® O a� w V � _ O a 7 LL N o N a 1 x to W V o Q —CC U) N L > 4- X w 0 C Z w Z z r-- o Ln a) Ol Ol r Ol O CD N M o (7) N Ol N F-- M 00 DO (3) M m F-- o r 0) o n �p o7 o N d° Ol N c ro vi V C c O N E +>_+ +Z Q1 > N f6 � O 4--+ O 4-- -1 v O ra c i O 4- O O U c r v � c c v � 0 Ln v N � L c QJ V I m O U O v s L L [B Ln N O cn o r- �-o O m r-- co Qo I- Ln O T) u a LL O f'n N 0 0 c,ri � r M N � ON M co N O L N O Z) N a > n L c' Q Q Li x W ' O- L a)a > u O a O V O > N Q c O 00. N m w- aci o°'� O } c •p a+ a> V u N l7 0 > w S� 4- 0 T- (3) c6 DO 6' liu� � lu. c !I N �m � Illii N > �9 O ulNlllll LL N u O v O U m L � N V f� u N Or ++ = N "p V "o CO CO CO E op O u — � V 1� I- i �] COUNTY OF ELGIN By -Law No. 24-15 "BEING A BY-LAW TO ESTABLISH A POLICY RESPECTING THE CIRCUMSTANCES AND MANNER IN WHICH NOTICE WILL BE PROVIDED TO THE PUBLIC" WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, S. 270 (1), a municipality shall adopt and maintain policies with respect to the circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner and times notice shall be given; and WHEREAS it is deemed expedient to set out reasonable minimum notice requirements for those actions for which notice requirements are not prescribed under the provisions of the Municipal Act or its regulations; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: DEFINITIONS In this By -Law a) "Act" means the Municipal Act, 2001, S.O. 2001, c. 25, and amendments thereto; b) "Clerk" means an individual that has been appointed as a Clerk of the Corporation of the County of Elgin and includes his/her designate; c) "Council' means the Municipal Council of the Corporation of the County of Elgin; d) "County" means the Corporation of the County of Elgin; e) "Form" means the format of the notice; f) "Mailed" means prepaid first-class mail, sent by courier or sent by electronic mail; g) "Prescribed Requirements" means the requirements prescribed by the Municipal Act, 2001, or its regulations; h) "Newspaper" means a printed publication in sheet form or published online, intended for general circulation, published regularly; i) "Published or Publication" means published in a daily or weekly newspaper publication that, in the opinion of the Clerk, has such circulation within the municipality, or is published for the purpose of informing the public within the municipality, as to provide reasonable notice to those affected; j) "Treasurer" means the Director of Financial Services of the Corporation of the County of Elgin; k) "Warden" means the Warden of the Corporation of the County of Elgin; I) "Website" means the official County of Elgin Internet website. 2. Manner of Notice Where notice of intention to pass a by-law or notice of a public meeting is required to be given under a provision of the Act, the Clerk shall cause such notice to be -provided in the form and manner and at the times indicated in Schedule "A" to this by-law subject to the following terms: a) Notice shall be considered sufficient if Council directs that other public notice is to be given as the Council considers adequate in the circumstances and such notice complies with the Act; b) No additional notice will be required for subsequent meetings where a matter has been deferred or referred to a subsequent meeting by the Council. c) Service interruptions to online forms of notice shall not be construed, deemed or understood to render the notice void. 3. Time of Notice Where notice of intention to pass a by-law or notice of a public meeting is required to be given, such notice shall be provided in the timeframe prescribed in the Act or its regulations, and if not so prescribed or in the form and manner indicated in Schedule "A" to this by-law, notice shall be given at least once during the fourteen (14) days immediately preceding consideration of the matter by the Council. Page 143 of 147 -z- 4. Form of Notice Unless otherwise prescribed in the Act or its regulations, where notice of intention to pass a by-law or notice of a public meeting is required to be given, the form of the notice shall include the following information: a) the section of the Act or its regulations that apply to the matter; b) a description of the purpose of the meeting, or the purpose and effect of the proposed by-law; c) the date, time and location of the meeting; d) where the purpose of the meeting or proposed by-law is related to specific lands within the County, a reference to a municipal address or to a legal description or a key map showing the affected lands; e) the name and address of the person who will receive written comments including the deadline for receiving such comments, on the matter that is the subject of the meeting or proposed by-law. FINANCIAL 5. Operating Costs Incurred Prior to Budget Approval Normal operating costs incurred prior to the adoption of the annual budget shall not require notice, and approval of such expenditures shall be deemed ratified upon the adoption of the annual budget. GENERAL 6. Any by-law enacted by Council that provides for a specific time and manner of notice that conflicts with this by-law, and any statutory or regulatory prescription for the time and manner of notice that conflicts with this by-law shall prevail over this by-law. 7. This by-law is intended to set minimum standards, nothing in this by-law shall prevent the Clerk from using more comprehensive methods of notice or providing for a longer notice period. 8. This By -Law and Schedule "A" shall apply to the Council's local boards and committees where applicable. EMERGENCY PROVISION 9. If a matter arises, which in the opinion of the Clerk in consultation with the Warden, is considered to be of an urgent or time sensitive nature, or which could affect the health or well-being of the residents of the County, or if a State of Emergency is declared, or if so advised by a Provincial Ministry, the notice requirements of this by-law may be waived and the Clerk shall make his/her best efforts to provide as much notice as is reasonable under the circumstances. REPEAL 10. That By -Law No. 07-29 be and is hereby repealed. EFFECTIVE DATE 11. This by-law shall come into force and effect on the date of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30t" DAY OF APRIL 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 144 of 147 SCHEDULE"A" By -Law No. 24-15 MATTER SECTION MANNER AND TIME OF NOTICE OF ACT Highway Closing 34 . Notice of intention to pass a by-law published once in (permanent) at least one Newspaper at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice by registered mail to abutting property owners • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to abutting Municipality or Municipalities • Notice to utilities servicing area of subject road allowance • Posted on County website Prohibition or 135 . Notice of intention to pass a by-law at the next regular regulation of council meeting included on agenda of preceding destruction or regular Council meeting injuring of trees in . Notice mailed to constituent Municipalities woodlands . Posted on County website Proposal to 173 . Notice of public meeting published once in at least Restructure one newspaper that in the opinion of the Clerk is of sufficient general circulation in the area to which the proposed by-law would apply to give the public reasonable notice at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to affected Municipality or Municipalities • Posted on County website Change of Name of 187 . Notice of public meeting published once in at least Municipality one newspaper that in the opinion of the Clerk is of sufficient general circulation in the area to which the proposed by-law would apply to give the public reasonable notice at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to constituent Municipalities • Posted on County website Intention to Pass a 219 . Notice of public meeting published once in at least By -Law to Change one newspaper that in the opinion of the Clerk is of Composition of sufficient general circulation in the area to which the Council proposed by-law would apply to give the public reasonable notice at least twenty-one (21) days prior to the meeting when the by-law is to be considered • Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed to constituent Municipalities • Posted on County website Council or local 238 . The agenda shall be considered as Notice of regular board meetings Meetings of Council. • Notice will be given by providing Council with a regular agenda on each Thursday preceding a Meeting Day of Council, being five (5) days Notice. Providing the public with a regular agenda on the Friday preceding a Meeting Day of Council, being four 4 da s Notice. Page 145 of 147 -4- • Notice and agenda posted on County website Procedure by-law 238 . Notice of intention to pass a by-law at the next regular governing calling, Council meeting included on agenda of preceding proceedings and regular Council meeting place of meetings . Posted on County website for County Council Procedure by-law 238 . Notice of intention to pass a by-law at the next regular governing calling, council meeting included on agenda of preceding proceedings and regular Council meeting place of meetings . Posted on County website for local boards and committees Sale or Disposition 270 • In accordance with the by-law governing the sale and of Land disposition of land Adoption of Budget 291 . Notice of intention to pass a by-law at the next regular council meeting included on agenda of preceding regular Council meeting • Notice mailed by regular or electronic mail to constituent Municipalities • Posted on County website Audited Financial 295 . Notice of audited financial statements to be published Statements - once in at least one Newspaper within sixty (60) days Publication after receiving the audited financial statements for the previous year; to include that information will be made available at no cost to any taxpayer or resident of the municipality upon request • Posted on County website Page 146 of 147 COUNTY OF ELGIN By -Law No. 24-16 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE APRIL 30, 2024 MEETING" WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of a municipality shall be exercised by its Council; AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of every Council shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT the actions of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin, at its meeting held on April 30, 2024 be hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the actions of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the County of Elgin. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30TH DAY OF APRIL, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 147 of 147