11 - May 28, 2024 County Council MinutesElgin County Council
Minutes
May 28, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz (virtual)
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Peter Dutchak, Director of Engineering Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. Adoption of Minutes
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meeting held on May 14, 2024 be adopted.
Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
4. Presenting Petitions, Presentations and Delegations
None.
5. Committee of the Whole
Moved by: Deputy Warden Jones
Seconded by: Councillor Giguere
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
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6. Reports of Council, Outside Boards and Staff
6.1 Manager of Economic Development, Tourism & Strategic Initiatives -
Guenther Homes Tax Increment Equivalent Grant (TIEG) Application
The Manager of Economic Development, Tourism & Strategic Initiatives
presented the report seeking Council's approval for the Tax Increment
Equivalent Grant for Peter Letkeman Guenther Inc.
Moved by: Councillor Giguere
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Guenther Homes Tax Increment
Equivalent Grant (TIEG) Application" from the Manager of Economic
Development, Tourism & Strategic Initiatives dated May 28, 2024 be
received and filed; and
THAT County Council approves the Tax Increment Equivalent Grant for
Peter Letkeman Guenther Inc.; and
THAT the Chief Administrative Officer be directed to sign the financial
agreement between the County of Elgin, the Township of Malahide, and
Peter Letkeman Guenther Inc.
Motion Carried.
6.2 Manager of Economic Development, Tourism & Strategic Initiatives -
Elgincentives 2023 Year End Review and 10-year Program Review
The Manager of Economic Development, Tourism & Strategic Initiatives
presented the report detailing the approved Elgincentives applications for
2023 and the 10-year program review process.
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Elgincentives 2023 Year End Review
and 10-year Program Review" from the Manager of Economic
Development, Tourism & Strategic Initiatives dated May 28, 2024 be
received and filed; and
THAT $40,000 from the Elgincentives budget be allocated to the 10-year
review.
Motion Carried.
6.3 Director of Engineering Services - St. George Street (CR 26)
Reconstruction (Tender No. 2024-T09) — Contract Award
The Director of Engineering Services presented the report recommending
that PV-EX Construction Ltd. be selected for the St. George Street
reconstruction project.
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT PV EX Construction Ltd. be selected to complete the
St. George Street (County Road 26) Reconstruction project, Tender No.
2024-T09 at a total price of $3,279,205 including a $335,000 contingency
allowance and exclusive of HST.; and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
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6.4 Director of Engineering Services - Reduced Speed Zone Amendment
— Kingsmill Corner
The Director of Engineering Services presented the report seeking
Council's approval to amend the 60km/hr reduced speed zone along Ron
McNeil Line through the community of Kingsmill Corner in response to a
local resident's concerns. The report also recommends approving a
consolidated speed zone by-law to merge previous amendments.
Moved by: Deputy Warden Jones
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Reduced Speed Zone Amendment —
Kingsmill Corner" from the Director of Engineering Services dated May 28,
2024 be received and filed; and
THAT the Reduced Speed Zone By -Law be revised as follows:
Schedule "C" (Maximum 60 kilometres per hour)
Road 52, Section A, "from 285 metres west of the west property limit of
Springwater Road, easterly for a distance of 1,025 metres"
Motion Carried.
6.5 Director of Legal Services - PS 24-11 — Amendments to LDC
Remuneration
The Director of Legal Services presented the report seeking Council's
approval for changes to the Land Division Committee's remuneration and
site visits.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the report titled "PS 24-11-Amendments to LDC
Remuneration" from the Director of Legal Services dated May 28, 2024 be
received and filed; and
THAT Council approve the by-law presented for its consideration on the
May 28, 2024 agenda that amends By -Law Nos. 23-03 and 23-05.
Motion Carried.
7. Council Correspondence
7.1 Items for Consideration
7.1.1 Elgin County Drowning Prevention Proclamation & Flag Raising
Request
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT the Council of the Corporation of the County of
Elgin support the request from the Elgin County Drowning Prevention
Coalition to hold a flag raising and proclaim July 21-27, 2024 as
Drowning Prevention Week in the County of Elgin.
Motion Carried.
7.2 Items for Information (Consent Agenda)
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT Correspondence Items #7.2.1-7.2.3 be received and
filed; and
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THAT the Corporation of the County of Elgin support the resolution from
the City of Belleville regarding support of family doctors in the Province of
Ontario.
Motion Carried.
7.2.1 Letter from Quad County Support Services thanking Elgin County
Council for the community grant in support of their Summer
Youth Transition Program, and their Spring 2024 Newsletter.
7.2.2 Resolution from the City of Belleville in Support of Family Doctors
7.2.3 2024 AccessAbility Open House Poster
8. Other Business
8.1 Statements/Inquiries by Members
8.1.1 Councillor Giguere - Save the Date: Terrace Lodge Comforts of
Home Bowling Tournament
Councillor Giguere invited County Council to save the date for the
Terrace Lodge Comforts of Home Charity Bowling Tournament to be
held on September 21, 2024 at Cy's Bowling Lanes and Lounge in
Aylmer. Councillor Giguere indicated that the event is an opportunity
for each municipality to engage in friendly competition for a good
cause to wrap up the fundraising campaign.
8.1.2 Warden Ketchabaw - Local Event Updates
Warden Ketchabaw invited Councillors to attend Edisonfest this
upcoming Saturday. Warden Ketchabaw also noted that the
AccessAbility Open House is being held on Saturday, as well as the
61stAnnual Ceremonial Review of the 741 Elgin Royal Canadian Air
Cadet Squadron. Deputy Warden Jones also reminded Councillors that
Rosy Rhubarb in Shedden will be held on June 8-9, 2024.
Warden Ketchabaw informed Council that he attended the Canadian
Wartime Homefront event held at the Backus -Page House Museum on
Saturday, May 25, 2024. He noted that the event was well attended
despite the weather and had many exciting educational attractions.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. Closed Meeting Items
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - May 14, 2024
Motion Carried.
9.1 Closed Meeting Minutes - May 14, 2024
10. Motion to Rise and Report
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Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes, May 14, 2024
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the May 14, 2024 Closed Meeting Minutes be adopted.
Motion Carried.
11. Motion to Adopt Recommendations from the Committee of the Whole
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. Consideration of By -Laws
12.1 By -Law No. 24-19 -Authorize Speed Limits
BEING a By -Law to Authorize Speed Limits.
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT By -Law No. 24-19 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.2 By -Law No. 24-20 - Amend By -Laws 23-03 and 23-05, Adjusting LDC
Remuneration
BEING a By -Law to Amend By -Law No. 23-03 and By -Law No. 23-05 for
the Purpose of Adjusting Remuneration of the Land Division Committee.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT By -Law No. 24-20 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.3 By -Law No. 24-21 - Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the May 28, 2024 Meeting.
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT By -Law No. 24-21 be now read a first, second, and
third time and finally passed.
Motion Carried.
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13. Adjournment
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 9:41 a.m. to meet again on June 11,
2024 at 9:00 a.m.
Motion Carried.
Blaine Parkin,
Chief Administrative Officer/Clerk.
E Ketchabaw,
Warden.
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