05 - May 13, 2024 Terrace Lodge Redevelopment Fundraising Committee Agenda PackageOZ5
ElgmCounty
Terrace Lodge Redevelopment Fundraising Committee
Orders of the Day
Monday, May 13, 2024, 4:30 p.m.
Dutton Dunwich Boardroom
450 Sunset Drive
St Thomas ON
Note for Members of the Public:
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Pages
1. Call to Order
2. Approval of the Agenda
3. Adoption of Minutes 2
4. Disclosure of Pecuniary Interest and the General Nature Thereof
5. Delegations
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - Fundraising Financial Update
(to be circulated)
6.2 Flower Sale Update
7. Other Business
7.1 Fundraising Strategies
7.1.1 Bowling Tournament
7.1.2 Other Ideas
8. Correspondence
9. Closed Meeting Items
9.1 Closed Meeting Minutes - April 15, 2024
9.2 Donor Outreach Update
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees.
10. Motion to Rise and Report
11. Date of Next Meeting
12. Adjournment
Terrace Lodge Redevelopment Fundraising Committee
Minutes
April 15, 2024, 4:00 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Councillor Dominique Giguere
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
(virtual)
Kathryn Desrosiers, Town of Aylmer Councillor (virtual)
Jamie Chapman, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jim Jenkins, Community Member (virtual)
Members Absent: Wendy Carmichael, Community Member
Staff Present: Michele Harris, Director of Homes and Seniors Services (virtual)
Jennifer Ford, Director of Financial Services/Treasurer (virtual)
Ashley Temple, Terrace Lodge Administrator (virtual)
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Tanya Noble, Manager of Program and Therapy Services
(virtual)
Stefanie Heide, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 4.08 p.m. with Councillor Giguere in the chair.
Councillor Giguere stated that quorum was not met and that the Terrace Lodge
Redevelopment Fundraising Committee would discuss non -voting items while
waiting for one more committee member to join the meeting in order to reach
quorum.
The Committee discussed Items 6.3 Final Update from Gala Results; 6.4 Other
Donation Announcements; 6.1 Director of Financial Services/Treasurer -
Fundraising Financial Update (to be circulated); 4. Disclosure of Pecuniary
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Interest and the General Nature Thereof; 7.1 Fundraising Strategies - Follow up
on ideas from February while waiting to reach quorum.
Councillor Giguere welcomed Warden Ketchabaw to the meeting as an ex-officio
member, and Kathryn Desrosiers, Councillor of the Town of Aylmer, as the new
committee member representing the Town of Aylmer. Councillor Giguere stated
that committee member Jamie Chapman, also a Councillor for the Town of
Aylmer, had been a community member of this committee in the past and that a
resolution to recommend to County Council that Jamie Chapman be approved to
rejoin the committee as a community member would be put before the
Committee when quorum was met.
The Committee recessed at 4.35 p.m. and reconvened at 4.41 p.m. The
Committee achieved quorum when Committee Member Amarilis Drouillard joined
at 4.41 p.m.
Moved by: Amarilis Drouillard
Seconded by: Sarah Leitch
RESOLVED THAT the Committee recommend that Elgin County Council appoint
Jamie Chapman as a community member on the Terrace Lodge Redevelopment
Fundraising Committee.
Motion Carried.
2. Approval of the Agenda
Moved by: Jim Jenkins
Seconded by: Amarilis Drouillard
RESOLVED THAT the agenda for the April 15, 2024 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as amended to defer
Item 6.2 Comforts of Home Donation Purchases To -Date until a future meeting.
Motion Carried.
3. Adoption of Minutes
Moved by: Kathryn Desrosiers
Seconded by: Amarilis Drouillard
RESOLVED THAT the minutes of the meeting held on February 26, 2024 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
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5. Delegations
None.
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - Fundraising Financial
Update (to be circulated)
The Director of Financial Services/Treasurer presented the report detailing
donations and campaign costs up to March 17, 2024. The Director of
Financial Services/Treasurer stated that the overall fundraising total has
increased by $23,546 since the last report received by the Committee.
Moved by: Sarah Leitch
Seconded by: Kathryn Desrosiers
RESOLVED THAT the report titled "Fundraising Financial Update" dated
March 18, 2024 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
6.2 Director of Financial Services/Treasurer and Manager of Program
and Therapy Services - Comforts of Home Donation Purchases To -
Date (to be circulated)
Item 6.2 Director of Financial Services/Treasurer and Manager of Program
Therapy Services - Comforts of Home Donation Purchases To -Date (to be
circulated) was deferred to the next meeting of the Terrace Lodge
Redevelopment Fundraising Committee.
6.3 Final Update from Gala Results
S. Leitch and the Director of Financial Services/Treasurer provided an
update on the results of the February 2024 Fundraising Gala.
The Director of Financial Services/Treasurer stated that $16,565 has been
received with some outstanding pledges still remaining, and that more
information would be shared at the next Terrace Lodge Redevelopment
Fundraising Committee meeting.
6.4 Other Donation Announcements
Councillor Giguere provided a verbal update to the Committee on Other
Donation Announcements.
Councillor Giguere stated that the Committee received a $5,000 grant
from the Aylmer & Area Community Foundation. A $5,000 grant was
received from this Foundation at the start of the campaign for various
electronics and recreational devices and that this time, the focus of this
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grant was for cooking stations for the Comforts of Cooking project.
Councillor Giguere stated that Greenlane Community Trust has pledged
$20,000 total for two (2) adapted outdoor swings that are $10,000 each.
7. Other Business
7.1 Fundraising Strategies - Follow-up on ideas from February
S. Leitch stated that the South Dorchester Optimist Club will be holding a
Mother's Day spring plant sale, with proceeds going to the Terrace Lodge
Redevelopment Fundraising Campaign.
Councillor Giguere stated that W. Carmichael reported that she is still in
conversation with some of the businesses she identified at the last
committee meeting.
S. Leitch stated that she has brought in $309.45 from the wrap up of the
Rheo Thompson Chocolate Sale campaign and that this strategy is now
finished.
Moved by: Jim Jenkins
RESOLVED THAT the Terrace Lodge Fundraising Committee participate
in a flower sale with the South Dorchester Optimist Club in Lyons.
Motion Carried.
8. Correspondence
None.
9. Closed Meeting Items
Moved by: Sarah Leitch
Seconded by: Amarilis Drouillard
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - February 26, 2024
Closed Meeting Item #2 - Donor Outreach Update
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
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12.
9.1 Closed Meeting Minutes - February 26, 2024
9.2 Donor Outreach Update
Motion to Rise and Report
Moved by: Sarah Leitch
Seconded by: Jim Jenkins
RESOLVED THAT we do now rise and report; and
THAT the Closed Meeting Minutes from February 26, 2024 be approved; and
THAT the committee members proceed with donor outreach efforts; and
THAT the confidential Donor Outreach Update be received for information.
Motion Carried.
Date of Next Meeting
The Terrace Lodge Fundraising Committee will meet again on May 6, 2024 at
4.30 p.m., location to be confirmed.
Adjournment
Moved by: Sarah Leitch
Seconded by: Kathryn Desrosiers
RESOLVED THAT we do now adjourn at 5.33 p.m. to meet again on May 6,
2024 at 4.30 p.m.
Motion Carried.
Katherine Thompson,
Manager of Administrative
Services/Deputy Clerk
Dominique Giguere,
Chair
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