05 - May 13, 2024 Terrace Lodge Redevelopment Fundraising Committee Post Agenda PackageOZ5
ElgmCounty
Terrace Lodge Redevelopment Fundraising Committee
Post -Meeting Agenda
Monday, May 13, 2024, 4:30 p.m.
Dutton Dunwich Boardroom
450 Sunset Drive
St Thomas ON
Note for Members of the Public:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Pages
1. Call to Order
2. Approval of the Agenda
3. Adoption of Minutes 2
4. Disclosure of Pecuniary Interest and the General Nature Thereof
5. Delegations
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - Fundraising Financial Update 7
(to be circulated)
6.2 Flower Sale Update
7. Other Business
7.1 Fundraising Strategies
7.1.1 Bowling Tournament
7.1.2 Other Ideas
8. Correspondence
9. Closed Meeting Items
9.1 Closed Meeting Minutes - April 15, 2024
9.2 Donor Outreach Update
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees.
10. Motion to Rise and Report
11. Date of Next Meeting
12. Adjournment
Terrace Lodge Redevelopment Fundraising Committee
Minutes
April 15, 2024, 4:00 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Councillor Dominique Giguere
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
(virtual)
Kathryn Desrosiers, Town of Aylmer Councillor (virtual)
Jamie Chapman, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jim Jenkins, Community Member (virtual)
Members Absent: Wendy Carmichael, Community Member
Staff Present: Michele Harris, Director of Homes and Seniors Services (virtual)
Jennifer Ford, Director of Financial Services/Treasurer (virtual)
Ashley Temple, Terrace Lodge Administrator (virtual)
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Tanya Noble, Manager of Program and Therapy Services
(virtual)
Stefanie Heide, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 4.08 p.m. with Councillor Giguere in the chair.
Councillor Giguere stated that quorum was not met and that the Terrace Lodge
Redevelopment Fundraising Committee would discuss non -voting items while
waiting for one more committee member to join the meeting in order to reach
quorum.
The Committee discussed Items 6.3 Final Update from Gala Results; 6.4 Other
Donation Announcements; 6.1 Director of Financial Services/Treasurer -
Fundraising Financial Update (to be circulated); 4. Disclosure of Pecuniary
Page 2of9
Interest and the General Nature Thereof; 7.1 Fundraising Strategies - Follow up
on ideas from February while waiting to reach quorum.
Councillor Giguere welcomed Warden Ketchabaw to the meeting as an ex-officio
member, and Kathryn Desrosiers, Councillor of the Town of Aylmer, as the new
committee member representing the Town of Aylmer. Councillor Giguere stated
that committee member Jamie Chapman, also a Councillor for the Town of
Aylmer, had been a community member of this committee in the past and that a
resolution to recommend to County Council that Jamie Chapman be approved to
rejoin the committee as a community member would be put before the
Committee when quorum was met.
The Committee recessed at 4.35 p.m. and reconvened at 4.41 p.m. The
Committee achieved quorum when Committee Member Amarilis Drouillard joined
at 4.41 p.m.
Moved by: Amarilis Drouillard
Seconded by: Sarah Leitch
RESOLVED THAT the Committee recommend that Elgin County Council appoint
Jamie Chapman as a community member on the Terrace Lodge Redevelopment
Fundraising Committee.
Motion Carried.
2. Approval of the Agenda
Moved by: Jim Jenkins
Seconded by: Amarilis Drouillard
RESOLVED THAT the agenda for the April 15, 2024 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as amended to defer
Item 6.2 Comforts of Home Donation Purchases To -Date until a future meeting.
Motion Carried.
3. Adoption of Minutes
Moved by: Kathryn Desrosiers
Seconded by: Amarilis Drouillard
RESOLVED THAT the minutes of the meeting held on February 26, 2024 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
2
Page 3of9
5. Delegations
None.
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - Fundraising Financial
Update (to be circulated)
The Director of Financial Services/Treasurer presented the report detailing
donations and campaign costs up to March 17, 2024. The Director of
Financial Services/Treasurer stated that the overall fundraising total has
increased by $23,546 since the last report received by the Committee.
Moved by: Sarah Leitch
Seconded by: Kathryn Desrosiers
RESOLVED THAT the report titled "Fundraising Financial Update" dated
March 18, 2024 from the Director of Financial Services/Treasurer be
received and filed.
Motion Carried.
6.2 Director of Financial Services/Treasurer and Manager of Program
and Therapy Services - Comforts of Home Donation Purchases To -
Date (to be circulated)
Item 6.2 Director of Financial Services/Treasurer and Manager of Program
Therapy Services - Comforts of Home Donation Purchases To -Date (to be
circulated) was deferred to the next meeting of the Terrace Lodge
Redevelopment Fundraising Committee.
6.3 Final Update from Gala Results
S. Leitch and the Director of Financial Services/Treasurer provided an
update on the results of the February 2024 Fundraising Gala.
The Director of Financial Services/Treasurer stated that $16,565 has been
received with some outstanding pledges still remaining, and that more
information would be shared at the next Terrace Lodge Redevelopment
Fundraising Committee meeting.
6.4 Other Donation Announcements
Councillor Giguere provided a verbal update to the Committee on Other
Donation Announcements.
Councillor Giguere stated that the Committee received a $5,000 grant
from the Aylmer & Area Community Foundation. A $5,000 grant was
received from this Foundation at the start of the campaign for various
electronics and recreational devices and that this time, the focus of this
3
Page 4of9
grant was for cooking stations for the Comforts of Cooking project.
Councillor Giguere stated that Greenlane Community Trust has pledged
$20,000 total for two (2) adapted outdoor swings that are $10,000 each.
7. Other Business
7.1 Fundraising Strategies - Follow-up on ideas from February
S. Leitch stated that the South Dorchester Optimist Club will be holding a
Mother's Day spring plant sale, with proceeds going to the Terrace Lodge
Redevelopment Fundraising Campaign.
Councillor Giguere stated that W. Carmichael reported that she is still in
conversation with some of the businesses she identified at the last
committee meeting.
S. Leitch stated that she has brought in $309.45 from the wrap up of the
Rheo Thompson Chocolate Sale campaign and that this strategy is now
finished.
Moved by: Jim Jenkins
RESOLVED THAT the Terrace Lodge Fundraising Committee participate
in a flower sale with the South Dorchester Optimist Club in Lyons.
Motion Carried.
8. Correspondence
None.
9. Closed Meeting Items
Moved by: Sarah Leitch
Seconded by: Amarilis Drouillard
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - February 26, 2024
Closed Meeting Item #2 - Donor Outreach Update
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
0
Page 5of9
11
12.
9.1 Closed Meeting Minutes - February 26, 2024
9.2 Donor Outreach Update
Motion to Rise and Report
Moved by: Sarah Leitch
Seconded by: Jim Jenkins
RESOLVED THAT we do now rise and report; and
THAT the Closed Meeting Minutes from February 26, 2024 be approved; and
THAT the committee members proceed with donor outreach efforts; and
THAT the confidential Donor Outreach Update be received for information.
Motion Carried.
Date of Next Meeting
The Terrace Lodge Fundraising Committee will meet again on May 6, 2024 at
4.30 p.m., location to be confirmed.
Adjournment
Moved by: Sarah Leitch
Seconded by: Kathryn Desrosiers
RESOLVED THAT we do now adjourn at 5.33 p.m. to meet again on May 6,
2024 at 4.30 p.m.
Motion Carried.
Katherine Thompson,
Manager of Administrative
Services/Deputy Clerk
Dominique Giguere,
Chair
5
Page 6of9
a'a:�o'essq a+e by Nakjrea
RECOMMENDATION:
1
REPORT TO TERRACE LODGE
FUNDRAISING COMMITTEE
FROM: Jennifer Ford, Director of Financial Services/Treasurer
DATE: May 13, 2024
SUBJECT: Fundraising Financial Update
THAT the May 13, 2024 report titled, "Fundraising Financial Update", submitted by the Director of
Financial Services/Treasurer, be received and filed for the Committee's information.
INTRODUCTION/DISCUSSION/FINANCIAL IMPLICATIONS:
The Committee last received an updated report from the Director of Financial Services/Treasurer that
included Donations and Campaign costs up to March 18, 2024. At that time, the total funds raised
after expenses was $356,213. This report provides the committee with an overall summary for the
campaign as at May 12, 2024. Since the last report, the amount of funds raised after expenses totals
$376,288. The overall fundraising total has increased by $20,075 since the last report.
Donations Received for Terra ue Lodge FunndrA irngas ,at
May 12, 224
Cash/Cheque
1.2.6,W 58,01
6,W915,
Credit Card
361
Donations IIPrior to Campaign Start
8,105
Pilled ;yes IEx ec ed " allue
1. 5W15D
25,000
II n IlKind IlDonations
2,125,
1'000
Kuinsrnens IEvent
17,542.
5,500
Warden's Gallia (Event
33,216,
-
Total Donations
36 t502
,8'? t
EXPENSES
Patti
Outstun,ding
Pees(credit yard
1,259
Fundraising Consulllttantt:s
4,500
ii ;na ;e
2,780
Meeting loom IlRenta111
1,5431
lln IlKind IlPurchases
25
Advertising and IlPrornoflon
14,139,
Warden's Gallia IEvent
8W776
Total Expenses
3.1,,6213
-
Total Donations, t olwards camp aig'n
37,6 28,E
Page 7of9
2
Supplemental Reporting -Long Term Plan Update
Donations Received for Terrace Lodge Fundraising as at
May 12, 2024
Donations, by Ye,a r of Pledged
Grand Totals,
REVENUE (Don otions to, date),
2021
2022
2023
2024
2025
2021 to 2025
Cash ,Cheque
64,228
27,434
20,878
20,955
133,495
Credit Card
27,280
3,420,
3,333
2,751
36,784
�Donations IMorto Campaign Start
8,105
-
-
-
8,105
Pledges (Expected Value)
45,153
70,000
25,000
71 Ii, ')11i:�4)
Ii " I' � r4
170,150
In Mind IDonatuons
25
2,100
-
I,wo
3,125
�Kinsmens (Event
23,1042
23,1042
Warden's Gala Event
33,216
-
33,216
Total DonaUons
144,788,
13,61,170
49,1211
72,748,
5,000
443719,17
EXPEMSES
�Fees (credit card)
624
364
-
271
1,259
�Fundraisiing Consukants
1,51DO
15 DID
1510110
4,500
SIgnon ge
1,213
BILOG
75 D
2,78,0
MeeUnRoom IRentall
1&0
15,D
�lIn Mind Purchases
25
-
-
25
Advertising and IPromotiion
9,656
1,881
2,6,02
T�
0
14,139
Warden's Gala Event
8,776
-
8,776
Total Exp,enses,
13,174
13,332
41,952
271
31,629
Total Dan,ations, towa rdsca rn pa ig n
131,614
122,2338
, 44,359,
, 72,477
5,GDD-i
3715i,28,8,
% of Expense to Donation Revenue
% of IlondraVisilinggoalll by Yeady total (2 years ($157,500),
current year $185,000),
% of overall fundralising campaiign goal to date($500,000),
R��iaHoicaNi(l Aimoi,,ints aini! highhghk:!cJin, B�k,v:!
nulll'lo pi AmouiAs' :inN1gN1itghtecl h)
q.. I WO 9.79% 9.86% 0.. 3 7%
92% 85% 27%
29% 27% 110% 15%
I % 82:516
The amount of change within this month's report occurred as a result of further finalization of the Gala
event that was held by the Kinsmen for the Terrace Lodge fundraising campaign and the receipt of a
donation from Green Lane Community Trust.
82% of the overall campaign total has been reached to date which is up from last months reported
amount of 78%.
Page 8 of 9
H STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
Investing in Elgin
3
® Ensuring alignment of ❑ Planning for and ® Ensuring we have the necessary
current programs and facilitating commercial, tools, resources, and
serviceswith community industrial, residential, and infrastructure to deliver programs
need. agricultural growth. and services now and in the
future.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
1101
COMMUNICATION REQUIREMENTS:
® Delivering mandated programs
and services efficiently and
effective ly.
The above financial report is provided as an update on the actuals related to the Terrace Lodge
Fundraising Campaign as at May 12, 2024.
CONCLUSION:
The report presented is submitted to the Committee for their information, review and comment.
All of which is Respectfully Submitted
Jennifer Ford
Director of Financial Services/ Treasurer
Approved for Submission
Blaine Parkin
Chief Administrative Officer
Page 9of9