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03 - April 15, 2024 Terrace Lodge Redevelopment Fundraising Committee MinutesTerrace Lodge Redevelopment Fundraising Committee Minutes April 15, 2024, 4:00 p.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Councillor Dominique Giguere Amarilis Drouillard, Municipality of Dutton Dunwich Councillor (virtual) Kathryn Desrosiers, Town of Aylmer Councillor (virtual) Jamie Chapman, Town of Aylmer Councillor Sarah Leitch, Township of Malahide Councillor Jim Jenkins, Community Member (virtual) Members Absent: Wendy Carmichael, Community Member Staff Present: Michele Harris, Director of Homes and Seniors Services (virtual) Jennifer Ford, Director of Financial Services/Treasurer (virtual) Ashley Temple, Terrace Lodge Administrator (virtual) Katherine Thompson, Manager of Administrative Services/Deputy Clerk Tanya Noble, Manager of Program and Therapy Services (virtual) Stefanie Heide, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 4:08 p.m. with Councillor Giguere in the chair. Councillor Giguere stated that quorum was not met and that the Terrace Lodge Redevelopment Fundraising Committee would discuss non -voting items while waiting for one more committee member to join the meeting in order to reach quorum. The Committee discussed Items 6.3 Final Update from Gala Results; 6.4 Other Donation Announcements; 6.1 Director of Financial Services/Treasurer - Fundraising Financial Update (to be circulated); 4. Disclosure of Pecuniary Interest and the General Nature Thereof; 7.1 Fundraising Strategies - Follow up on ideas from February while waiting to reach quorum. Councillor Giguere welcomed Warden Ketchabaw to the meeting as an ex-officio member, and Kathryn Desrosiers, Councillor of the Town of Aylmer, as the new committee member representing the Town of Aylmer. Councillor Giguere stated that committee member Jamie Chapman, also a Councillor for the Town of Aylmer, had been a community member of this committee in the past and that a resolution to recommend to County Council that Jamie Chapman be approved to rejoin the committee as a community member would be put before the Committee when quorum was met. The Committee recessed at 4:35 p.m. and reconvened at 4:41 p.m. The Committee achieved quorum when Committee Member Amarilis Drouillard joined at 4:41 p.m. Moved by: Amarilis Drouillard Seconded by: Sarah Leitch RESOLVED THAT the Committee recommend that Elgin County Council appoint Jamie Chapman as a community member on the Terrace Lodge Redevelopment Fundraising Committee. Motion Carried. 2. Approval of the Agenda Moved by: Jim Jenkins Seconded by: Amarilis Drouillard RESOLVED THAT the agenda for the April 15, 2024 meeting of the Terrace Lodge Redevelopment Fundraising Committee be approved as amended to defer Item 6.2 Comforts of Home Donation Purchases To -Date until a future meeting. Motion Carried. 3. Adoption of Minutes Moved by: Kathryn Desrosiers Seconded by: Amarilis Drouillard RESOLVED THAT the minutes of the meeting held on February 26, 2024 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. K 5. Delegations None. 6. Reports/Briefings 6.1 Director of Financial Services/Treasurer - Fundraising Financial Update (to be circulated) The Director of Financial Services/Treasurer presented the report detailing donations and campaign costs up to March 17, 2024. The Director of Financial Services/Treasurer stated that the overall fundraising total has increased by $23,546 since the last report received by the Committee. Moved by: Sarah Leitch Seconded by: Kathryn Desrosiers RESOLVED THAT the report titled "Fundraising Financial Update" dated March 18, 2024 from the Director of Financial Services/Treasurer be received and filed. Motion Carried. 6.2 Director of Financial Services/Treasurer and Manager of Program and Therapy Services - Comforts of Home Donation Purchases To - Date (to be circulated) Item 6.2 Director of Financial Services/Treasurer and Manager of Program Therapy Services - Comforts of Home Donation Purchases To -Date (to be circulated) was deferred to the next meeting of the Terrace Lodge Redevelopment Fundraising Committee. 6.3 Final Update from Gala Results S. Leitch and the Director of Financial Services/Treasurer provided an update on the results of the February 2024 Fundraising Gala. The Director of Financial Services/Treasurer stated that $16,565 has been received with some outstanding pledges still remaining, and that more information would be shared at the next Terrace Lodge Redevelopment Fundraising Committee meeting. 6.4 Other Donation Announcements Councillor Giguere provided a verbal update to the Committee on Other Donation Announcements. Councillor Giguere stated that the Committee received a $5,000 grant from the Aylmer & Area Community Foundation. A $5,000 grant was received from this Foundation at the start of the campaign for various electronics and recreational devices and that this time, the focus of this 3 grant was for cooking stations for the Comforts of Cooking project. Councillor Giguere stated that Greenlane Community Trust has pledged $20,000 total for two (2) adapted outdoor swings that are $10,000 each. 7. Other Business 7.1 Fundraising Strategies - Follow-up on ideas from February S. Leitch stated that the South Dorchester Optimist Club will be holding a Mother's Day spring plant sale, with proceeds going to the Terrace Lodge Redevelopment Fundraising Campaign. Councillor Giguere stated that W. Carmichael reported that she is still in conversation with some of the businesses she identified at the last committee meeting. S. Leitch stated that she has brought in $309.45 from the wrap up of the Rheo Thompson Chocolate Sale campaign and that this strategy is now finished. Moved by: Jim Jenkins RESOLVED THAT the Terrace Lodge Fundraising Committee participate in a flower sale with the South Dorchester Optimist Club in Lyons. Motion Carried. 8. Correspondence None. 9. Closed Meeting Items Moved by: Sarah Leitch Seconded by: Amarilis Drouillard RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meetina Item #1 - Closed Meetinq Minutes - February 26, 2024 Closed Meeting Item #2 - Donor Outreach Update (b) personal matters about an identifiable individual, including municipal or local board employees. Motion Carried. M 9.1 Closed Meeting Minutes - February 26, 2024 9.2 Donor Outreach Update 10. Motion to Rise and Report Moved by: Sarah Leitch Seconded by: Jim Jenkins RESOLVED THAT we do now rise and report; and THAT the Closed Meeting Minutes from February 26, 2024 be approved; and THAT the committee members proceed with donor outreach efforts; and THAT the confidential Donor Outreach Update be received for information. Motion Carried. 11. Date of Next Meeting The Terrace Lodge Fundraising Committee will meet again on May 6, 2024 at 4:30 p.m., location to be confirmed. 12. Adjournment Moved by: Sarah Leitch Seconded by: Kathryn Desrosiers RESOLVED THAT we do now adjourn at 5:33 p.m. to meet again on May 6, 2024 at 4:30 p.m. Motion Carried. CICS� WY\ - aw Katherine Thompson, Dominique GAubre, Manager of Administrative Services/Deputy Clerk 5 Chai