04 - May 13, 2024 Terrace Lodge Redevelopment Fundraising Committee MinutesTerrace Lodge Redevelopment Fundraising Committee
Minutes
May 13, 2024, 4:30 p.m.
Dutton Dunwich Boardroom
450 Sunset Drive
St Thomas ON
Members Present: Councillor Dominique Giguere
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
Sarah Leitch, Township of Malahide Councillor
Jamie Chapman, Community Member
Jim Jenkins, Community Member
Wendy Carmichael, Community Member
Members Absent: Kathryn Desrosiers, Town of Aylmer Councillor
Staff Present: Michele Harris, Director of Homes and Seniors Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Call to Order
The meeting was called to order at 4:33 p.m. with Councillor Giguere in the chair.
2. Approval of the Agenda
Moved by: Amarilis Drouillard
Seconded by: Jim Jenkins
RESOLVED THAT the agenda for the May 13, 2024 Terrace Lodge
Redevelopment Fundraising Committee meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT the minutes of the meeting held on April 15, 2024 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - Fundraising Financial
Update (to be circulated)
The Committee reviewed the financial update as prepared by the Director
of Financial Services/Treasurer.
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT the report titled "Fundraising Financial Update" from
the Director of Financial Services/Treasurer dated May 13, 2024 be
received and filed.
Motion Carried,
6.2 Flower Sale Update
S. Leitch provided an update on the Mother's Day flower sale held in
partnership with the South Dorchester Optimist Club. She noted that 63
items were sold, and she will share the final donation amount at a future
meeting.
7. Other Business
7.1 Fundraising Strategies
7.1.1 Bowling Tournament
The Chair advised that Cy's Bowling in Aylmer has agreed to hold a
bowling tournament in September. The Committee decided to proceed
with holding the tournament on September 21, 2024. The Committee
discussed inviting representatives from each municipality to enter
teams of four with an entry fee of $4000, and all other teams wishing to
participate will be asked to raise $1000. The Committee also discussed
charging a cover at the door for those wishing to watch the tournament
and participate in dinner. The Chair noted that Cy's recommended
hiring a DJ at a cost of approximately $300. The Committee discussed
sending service clubs in the area the event details. The Committee
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discussed establishing an incentive for teams that raise over and
above the required entry amount. Committee members will be
responsible for gathering items for a silent auction.
Moved by: Amarilis Drouillard
Seconded by: Jamie Chapman
RESOLVED THAT the Terrace Lodge Redevelopment Fundraising
Committee plan a charity bowling tournament at Cy's Bowling Lanes
and Lounge tentatively scheduled for September 21, 2024.
Motion Carried.
7.1.2 Other Ideas
The Committee discussed setting up a booth at Springfield Family Fun
Day selling chocolates or other food items. The Committee decided to
focus on planning the bowling tournament, rather than proceeding with
attending events.
J. Chapman asked whether the Committee is interested in participating
in a Pampered Chef fundraiser. J. Chapman will confirm whether an
online party link can be set up, and will send further details to the
Committee.
J. Jenkins left the meeting at 5:15 p.m.
8. Correspondence
None.
9. Closed Meeting Items
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meetinq Minutes - April 15, 2024
Closed Meeting Item #2 - Donor Outreach Update
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
9.1 Closed Meeting Minutes -April 15, 2024
3
9.2 Donor Outreach Update
10. Motion to Rise and Report
Moved by: Amarilis Drouillard
Seconded by: Jamie Chapman
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - April 15, 2024
Moved by: Amarilis Drouillard
Seconded by: Sarah Leitch
RESOLVED THAT the April 15, 2024 Closed Meeting Minutes be adopted.
Motion Carried.
Closed Meetinq Item #2 - Donor Outreach Update
Moved by: Jamie Chapman
Seconded by: Wendy Carmichael
RESOLVED THAT the confidential Donor Outreach Update be received for
information.
Motion Carried.
11. Date of Next Meeting
The next meeting of the Terrace Lodge Redevelopment Fundraising Committee
will be held on Monday, June 24, 2024 at 4:30 p.m.
12. Adjournment
Moved by: Amarilis Drouillard
Seconded by: Jamie Chapman
RESOLVED THAT we do now adjourn at 5:50 p.m. to meet again on June 24,
2024 at 4:30 p.m.
Motion Carried.
Katherine Thompson, Dominique Giguere,
Manager of Administrative
Services/Deputy Clerk
Il
Chair