18 - August 13, 2024 County Council Agenda PackageElginCounty
Elgin County Council
Regular Council Meeting
Orders Of The Day
Tuesday, August 13, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Pages
1. Call to Order
2. Adoption of Minutes 3
3. Disclosure of Pecuniary Interest and the General Nature Thereof
4. Presenting Petitions, Presentations and Delegations
4.1 Kimberley Earls, Executive Director and Amy Martin, Chair of the Board 13
of Directors, South Central Ontario Region Economic Development
Corporation - SCOR EDC Member Update Presentation
5. Committee of the Whole
6. Reports of Council, Outside Boards and Staff
6.1 Warden Ketchabaw - Warden's Activity Report July 2024 33
6.2 Manager of Procurement & Risk - Procurement Activity Report Q2 (April 35
1, 2024 to June 30, 2024)
6.3 Manager of Emergency Management & Elgin -Middlesex Regional Fire 39
School - Modernization of Emergency Management & Civil Protection Act
Feedback
6.4 Manager of Economic Development, Tourism & Strategic Initiatives - 44
2024 Business Retention and Expansion Program — Final Report and
Action Plan
6.5 Director of Homes and Seniors Services - Homes — Terrace Lodge Pool 75
6.6 Director of Engineering Services - Transportation Master Plan — Project 84
Resumption
7. Council Correspondence
7.1 Items for Consideration
7.2 Items for Information (Consent Agenda)
7.2.1 Letter from the Rodney Aldborough Agricultural Society 88
President expressing appreciation to County Council for the
2024 Community Grant allocation and inviting Council to attend
the opening of the Rodney Fair.
8. Other Business
8.1 Statements/Inquiries by Members
8.2 Notice of Motion
8.3 Matters of Urgency
9. Closed Meeting Items
9.1 Closed Meeting Minutes - July 23, 2024
9.2 CAO Performance Appraisal
Municipal Act Section 239 (2) (b) personal matters about an identifiable
individual, including municipal or local board employees.
10. Motion to Rise and Report
11. Motion to Adopt Recommendations from the Committee of the Whole
12. Consideration of By -Laws
12.1 By -Law No. 24-31 Confirmation 89
13. Adjournment
Page 2 of 89
M',
Elgin County Council
Minutes
July 23, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Deputy Warden Grant Jones
Councillor Andrew Sloan
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Brian Masschaele, Director of Community & Cultural Services
Amy Thomson, Director of Human Resources
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Andrea Loughlean, Manager of Emergency Management &
Elgin -Middlesex Regional Fire School
Jenna Fentie, Legislative Services Coordinator
Seanin Steele, Digital Services Librarian
Call to Order
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. Adoption of Minutes
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the minutes of the meeting held on July 9, 2024 be adopted.
Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
Councillor Widner declared a conflict of interest with respect to Item #6.8.
Councillor Widner will not participate in the discussion or vote on this item.
4. Presenting Petitions, Presentations and Delegations
4.1 Kate Burns Gallagher, Executive Director, Western Ontario Wardens'
Caucus (WOWC) - WOWC Annual Update
Page 3 of 89
The Executive Director of the Western Ontario Wardens' Caucus provided
a presentation detailing the Caucus' activities and priorities for 2024.
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the presentation from the Executive Director of the
Western Ontario Wardens' Caucus be received and filed.
Motion Carried.
5. Committee of the Whole
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. Reports of Council, Outside Boards and Staff
6.1 Warden Ketchabaw - Warden's Activity Report June 2024
Warden Ketchabaw presented the report detailing his activities as Elgin
County Warden in June 2024.
Moved by: Councillor Leatham
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Warden's Activity Report June 2024"
from Warden Ketchabaw dated July 23, 2024 be received and filed.
Motion Carried.
6.2 Councillor Noble - Updates to Joint Accessibility Advisory
Committee Terms of Reference
Councillor Noble presented the report seeking Council's approval for
changes to the Elgin/Central Elgin Joint Accessibility Advisory
Committee's Terms of Reference.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT Council approve the proposed changes to the Joint
Accessibility Advisory Committee Terms of Reference as recommended
by the Joint Accessibility Advisory Committee; and
THAT these Terms of Reference come into effect upon approval by Elgin
County Council and Central Elgin Council.
Motion Carried.
6.3 Digital Services Librarian - Elgin County Library Programming and
Partnership Update - July 2024
The Digital Services Librarian provided a presentation detailing the
programming and partnership activities of the Elgin County Library, and
also provided a brief update regarding the status of the website
redevelopment project.
Moved by: Councillor Noble
Seconded by: Councillor Giguere
Page 4 of 89
RESOLVED THAT the presentation titled "Elgin County Library
Programming & Partnership Update" from the Digital Services Librarian
dated July 23, 2024 be received and filed.
Motion Carried.
6.4 Director of Planning and Development - Township of Malahide
Official Plan Amendment No. 24, Township of Malahide, File No. MA
OPA 1-24
The Director of Planning and Development presented the report seeking
Council's approval of Official Plan Amendment No. 24 to the Official Plan
of the Township of Malahide.
Moved by: Councillor Leatham
Seconded by: Councillor Widner
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 24 to the Official Plan of the
Township of Malahide; and
THAT staff be directed to provide notice of this decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.5 Manager of Emergency Management & Elgin -Middlesex Regional Fire
School - Legacy Wells Initiative Year 2 and 3
The Manager of Emergency Management & Elgin -Middlesex Regional
Fire School presented the report seeking Council's approval to submit an
application to the Ministry of Natural Resource's Legacy Wells Municipal
Transfer Payment Program Year 2 and 3 Funding.
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Legacy Wells Initiative Year 2 and 3"
from the Manager of Emergency Management & Elgin -Middlesex Regional
Fire School dated July 23, 2024 be received and filed; and
THAT approval be granted for submission of the proposed application for
MNRF's Legacy Wells Municipal Transfer Payment Program Year 2 and 3
Funding.
Motion Carried.
6.6 Manager of Emergency Management & Elgin -Middlesex Regional Fire
School - Engagement of Modernization of Emergency Management
and Civil Protection Act (EMCPA)
The Manager of Emergency Management & Elgin -Middlesex Regional
Fire School presented the report seeking Council's feedback on the
proposed modernization of the Emergency Management and Civil
Protections Act.
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Engagement of Modernization of
Emergency Management and Civil Protection Act (EMPCA)" from the
Manager of Emergency Management & Elgin — Middlesex Regional Fire
School dated July 23, 2024 be received and filed; and
THAT members of Council be respectfully requested to review the
Page 5 of 89
attached Discussion Guide and provide feedback to the Elgin County
Emergency Management department, through your municipalities in
collaboration with your respective municipal councils, or directly to the
Province; and
THAT staff provide County Council with a report summarizing proposed
comments for submission at the August 13, 2024 County Council meeting.
Motion Carried.
6.7 Director of Engineering Services - East Road (CR 23) Pedestrian
Crossing
Council recessed at 10:00 a.m. and reconvened at 10:25 a.m.
The Director of Engineering Services presented the report that
recommends the implementation of a pedestrian crossing, sidewalk
extension, and vegetation removal at the intersection of East Road/Joseph
Street/Currie Boulevard and Prospect Street within the Village of Port
Stanley in order to address concerns about pedestrian and vehicular
movements.
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "East Road (CR 23) Pedestrian
Crossing" from the Director of Engineering Services dated July 23, 2024,
be received and filed; and
THAT the Municipality of Central Elgin, as a project partner, be requested
to fund the cost of extending the sidewalk on the west side of East Road
to facilitate the project.
Motion Carried.
6.8 Director of Engineering Services - Calton Line Culvert Replacement
Councillor Widner declared a conflict on this item. (Councillor Widner left
the Chambers for this item.)
The Director of Engineering Services presented the report seeking
Council's approval to proceed with the replacement of a 2.1 metre
diameter steel culvert on Calton Line in the Municipality of Bayham
utilizing funds from the Reserves Capital Projects account.
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Calton Line Culvert Replacement"
from the Director of Engineering Services dated July 23, 2024 be received
and filed; and
THAT staff be authorized and directed to proceed with the replacement of
an existing culvert on Calton Line, immediately east of Mitchell Road at an
estimated project cost of $400,000 and funded from the "Reserves Capital
Projects" account.
Motion Carried.
6.9 Director of Financial Services/Treasurer - County of Elgin — Reserves
and Reserve Fund Policy
The Director of Financial Services/Treasurer presented the Reserves and
Reserve Fund Policy for Council's consideration.
Page 6 of 89
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "County of Elgin — Reserve and
Reserve Fund Policy" from the Director of Finance/Treasurer dated July
23, 2024 be received and filed; and
THAT the Finance Policy 05-04 presented as Reserve and Reserve Fund
Policy in Appendix A of the report, as amended, be approved to provide
guidance on the general use of the County of Elgin Reserves and Reserve
Funds.
Motion Carried.
6.10 Director of Financial Services/Treasurer - County of Elgin — Growth
Reserve Policy
The Director of Financial Services/Treasurer presented the Growth
Reserve Policy for Council's consideration.
Moved by: Councillor Couckuyt
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "County of Elgin — Growth Reserve
Policy" from the Director of Finance/Treasurer dated July 23, 2024 be
received and filed, and
THAT the Finance Policy 05-05 presented as Growth Reserve Policy in
Appendix A of the report be approved to guide the strategic use of the
Growth Reserve
Motion Carried.
7. Council Correspondence
7.1 Items for Consideration
7.1.1 Resolution from the Municipality of Bayham regarding additional
on -street No Parking Zones.
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT staff be directed to explore the establishment of a
No Parking Zone on Fulton Street between Elm Street and Snow
Street in Vienna in the Municipality of Bayham, and report back to
County Council at a future meeting.
Motion Carried.
7.1.2 Resolution from the Municipality of Central Elgin requesting that
the County of Elgin explore the purchase of an asset and work
order management software system.
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT staff be directed to bring this issue forward at the
CAOs level to discuss how asset and work order management
software systems may affect existing reporting; and
THAT these findings be brought to a future County Council meeting.
Motion Carried.
Page 7 of 89
7.1.3 Association of Municipalities Ontario (AMO) and Ontario Medical
Association (OMA) requesting that Council pass a resolution
advocating for a better Ontario healthcare system
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
WHEREAS the state of health care in Ontario is in crisis, with 2.3
million Ontarians lacking access to a family doctor, emergency room
closures across the province, patients being de-rostered and 40% of
family doctors considering retirement over the next five years; and
WHEREAS it is becoming increasingly challenging to attract and retain
an adequate healthcare workforce throughout the health sector across
Ontario; and
WHEREAS Ontario Municipal governments play an integral role in the
health care system through responsibilities in public health, long-term
care, paramedicine, and other investments; and
WHEREAS the percentage of family physicians practicing
comprehensive family medicine has declined from 77 percent in 2008
to 65 percent in 2022; and
WHEREAS per capita health-care spending in Ontario is the lowest of
all provinces in Canada; and
WHEREAS a robust workforce developed through a provincial, sector
wide health human resources strategy would significantly improve
access to health services across the province.
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Corporation of the County of Elgin urges the Province of Ontario to
recognize the physician shortage in the County of Elgin and Ontario, to
fund health care appropriately and ensure every Ontarian has access
to physician care.
Motion Carried.
7.1.4 Proclamation Request from CN Rail in support of Rail Safety
Week 2024
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
WHEREAS Rail Safety Week is to be held across Canada from
September 23 to 29, 2024;
WHEREAS, 229 railway crossing and trespassing incidents occurred in
Canada in 2023; resulting in 66 avoidable fatalities and 39 avoidable
serious injuries;
WHEREAS, educating and informing the public about rail safety
(reminding the public that railway rights -of -way are private property,
enhancing public awareness of the dangers associated with highway
rail grade crossings, ensuring pedestrians and motorists are looking
and listening while near railways, and obeying established traffic laws)
will reduce the number of avoidable fatalities and injuries cause by
incidents involving trains and citizens; and
WHEREAS Operation Lifesaver is a public/private partnership whose
aim is to work with the public, rail industry, governments, police
services, media and others to raise rail safety awareness;
Page 8 of 89
WHEREAS CN and Operation Lifesaver have requested County
Council adopt this resolution in support of its ongoing efforts to raise
awareness, save lives and prevent injuries in communities, including
our municipality;
It is hereby RESOLVED to support National Rail Safety Week to be
held from September 23 to 29, 2024.
Motion Carried.
7.1.5 Correspondence from the Municipality of West Elgin requesting a
revised letter of commitment from the County of Elgin to proceed
with the relocation of the Rodney Library to the renovated Rodney
Old Town Hall upon completion
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT the request for a revised letter of commitment from
the County of Elgin Council to proceed with the relocation of the
Rodney Library to the renovated Rodney Old Town Hall upon
completion be referred to the Director of Community and Cultural
Services; and
THAT the Director of Community and Cultural Services work with the
Municipality of West Elgin to gather more fulsome information on the
project; and
THAT the Director of Community and Cultural Services be directed to
provide Council with a report regarding this request including square
footage needs, leasing considerations, and requirements to make the
facility library ready at a future date of County Council.
Motion Carried.
7.1.6 Correspondence from the Municipality of West Elgin requesting a
letter from Elgin County Council and Elgin County Library
indicating the additional vacant space required for the West Lorne
Library Branch
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the resolution from the Municipality of West Elgin
regarding the facility expansion of the West Lorne Library be referred
to the Director of Community and Cultural Services; and
THAT the Director of Community and Cultural Services be directed to
provide a report analyzing the square footage needs, lease
considerations, budgetary implications, and requirements to make the
facility library ready of the options proposed and that this be done
through the lens of library services as a whole in West Elgin.
Motion Carried.
7.2 Items for Information (Consent Agenda)
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT Correspondence Items #7.2.1 - 7.2.5 be received and
filed.
Motion Carried.
Page 9 of 89
7.2.1 Southwestern Public Health Annual Report 2023
7.2.2 Ontario Energy Board Notice to Customers of Enbridge Gas Inc.
7.2.3 Ministry of Municipal Affairs and Housing with an update on
Planning Act and Development Charges Act Regulations related
to the Cutting Red Tape to Build More Homes Act, 2024 (Bill 185)
7.2.4 Association of Municipalities Ontario (AMO) Advocacy on
Homelessness Encampments
7.2.5 Letter from Warden Ketchabaw to Lord Elgin on the occasion of
his 100th birthday and follow-up correspondence received from
Lord Elgin
8. Other Business
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. Closed Meeting Items
Councillor Couckuyt left the meeting.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meetina Item #1 - Closed Meetina Minutes - July 9. 2024
Closed Meetina Item #2 - LS 24-10 - Joint Services Aareement
(f) advice that is subject to solicitor -client privilege, including communications
necessary for that purpose; and (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations carried on or to be carried on by or
on behalf of the municipality or local board.
Closed Meetina Item #3 - Human Resources and Emolovee Metrics Uodate
(b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
9.1 Closed Meeting Minutes - July 9, 2024
9.2 Director of Legal Service - LS 24-10 — Joint Services Agreement
9.3 Director of Human Resources - Human Resources and Employee
Metrics Update
10. Motion to Rise and Report
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT we do now rise and report.
R
Page 10 of 89
Motion Carried.
Closed Meetinq Item #1 - Closed Meetinq Minutes
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the July 9, 2024 Closed Meeting Minutes be adopted.
Motion Carried.
Closed Meetina Item #2 - LS 24-10 Joint Services Aareement
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT staff proceed as directed.
Motion Carried.
Closed Meeting Item #3 - Human Resources and Employee Metrics Update
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the confidential report from the Director of Human Resources
be received and filed.
Motion Carried.
11. Motion to Adopt Recommendations from the Committee of the Whole
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. Consideration of By -Laws
12.1 By -Law No. 24-30 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the July 23, 2024 Meeting.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 24-30 be now read a first, second, and
third time and finally passed.
Motion Carried.
13. Adjournment
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 12:35 p.m. to meet again on August 13,
2024 at 9:00 a.m.
Motion Carried.
9
Page 11 of 89
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
10
Page 12 of 89
SCOR EDC Member Update
ELGIN 2024— August
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REGIONAL ECONOMIC
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Our Focus
Created in 2010 as a result of the decline in the tobacco industry
Purpose: to diversify regional economies and prepare for prosperous future.
SCOR EDC came together because councils of the day recognized that a strong
member -based partnership would benefit their individual counties and the region in
the long term.
• Larger regional issues that have an impact on the region but would be difficult for
one municipality to tackle on their own
• Shared resources; for more efficient use of tax payer dollars
• Strong voice for advocacy and moving forward large issues and opportunities
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Priorities
Infrastructure required to support economic development
human capital to support economic development
Key sector focus is agriculture and agri-food
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II �`SCOR EDC STRUCTURE AND STAFF /
COMMITTEE RESOURCES
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About SCT
*Member systems represent a population of 1 M+
Southwest Community Transit
www.ride-sct.ca
*connect geographies to serve a population of + and a land area of 21 �000 IkM2
*Of the 2M+ in the SCT's service area, ,+ are over the age of 65
*and nearly 200,000 are 10-uncome
*Ridership is increasing significantly
•20215CT ridership was 38,066 riders. 2023, ridership was ,0 - an increase of %
*Between 2021 and 2023, all SCT members have experienced ridership growth, ranging from an increase of 41 % to %
*As of June 2024, ridership for the first half of 2024 is 64,381
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Recent Projects and Initiatives
Moir/ 'n n rastructure: inter -community transit
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12 meetings with MTO minister and staff regarding transit/transportation
MTO holds SCT model up as an example of best practices
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Infrastructure: rail
■ BUILDING STRONG SUPPLY CHAINS
■ MANUFACTURING ACROSS THE REGION
■ AGRICULTURAL SECTOR SUPPORT
■ FREIGHT MULTI —MODAL DEVELOPMENT
ACROSS REGION SUPPORTING BR&E
_. The purpose of the survey was to assess the economic impact of the Cayuga
Rail Subdwisuon on the economy of the South Central Ontario Region,
Total companies affected - 7
Total number of employees (ETE) - 392
Total annual revenue affected- -170 million (n=4)
ry Aj + Logistics costs increase - $1,450,000,00
Total Annual Revenue loss - $7,910,00„00
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INSTITUTE
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• Partner project with Workforce Planning Board of Grand Erie focusing on
Business HR Toolkit for employee turnover preparedness
• Agriculture sector
• Supply Chain resilience project
• Growth related issues: education -schools needed, satellite college campuses,
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Advocacy
• 32 various ministry
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• Invited to speak to
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• Direct meetings with
Minister of Education
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• Inter -governmental, inter -ministerial committee
• Program Advisory Committee: Fanshawe College Agri -Business Management
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• Program Advisory Committee: Conestoga College Agricultural Equipment
Operator Program
• Input on County of Brant economic development strategy Salute to Brant
Business
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■ Partnership creates immediate value but more importantly
cumulative value over time
■ Action -oriented organization — with a focus on strategic planning and implementation
■ SCOR is widely recognized with a positive reputation as a region
■ Ability to tackle projects and issues that are larger in scale than one municipality can take on
individually
■ Small enough to reach a consensus and move forward on areas of focus
■ Ability to attract and leverage funding on a regional scale
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The I f Partnership Vaueo
• 1 FTE Senior staff
• 2 PTE
• 9 other elected officials
• Access to 18 other senior staff at
neighboring municipalities and
agencies
• Current comparable salary $140,000
• Current comparable salary $25,000 ea
• Access to experise (18 x $80,000)=
$1,440,000
• 9 other elected officials= priceless
• Relationships with ministry=priceless
All for membership cost of $30,000
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Thank you!
Amy Martin- SCOR EDC Chair of the Board of Directors
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Report to County Council
From: Ed Ketchabaw, Warden
Date: August 13, 2024
Subject: Warden's Activity Report July 2024
Recommendation(s):
RESOLVED THAT the report titled "Warden's Activity Report July 2024" from Warden
Ketchabaw dated August 13, 2024 be received and filed.
Introduction:
The purpose of this report is to provide a high-level summary of the meetings and
official functions I have attended during the month of July 2024 as Elgin County
Warden.
Background and Discussion:
Events/Meetings Attended by Warden:
July 2024:
• Port Burwell Canada Day Celebration (July 1)
• West Elgin Canada Day Celebration (July 1)
• Dutton Dunwich Canada Day Celebration (July 1)
• Elgin County Council Strategic Planning Session (July 9)
• WECHC 30t" Anniversary (July 10)
• Growth Planning Steering Committee (July 18)
• Strategic Planning Steering Committee (July 19)
• County Council (July 23)
• Drowning Prevention Awareness Flag Raising Ceremony (July 23)
Financial Implications:
None.
Page 33 of 89
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Elgin County continues to work with and find ways to collaborate with Elgin's municipal
partners.
Communication Requirements:
None.
Conclusion:
I look forward to continuing to represent Elgin County Council and connecting with our
residents and stakeholders through various events and meetings during the rest of my
term as Warden.
All of which is Respectfully Submitted
Ed Ketchabaw
Warden
Page 34 of 89
Report to County Council
From: Mike Hoogstra, Manager of Procurement & Risk
Date: July 30, 2024
Subject: Procurement Activity Report Q2 (April 1, 2024 to June 30, 2024)
Recommendation(s):
THAT the report titled "Procurement Activity Report Q2 (April 1, 2024 to June 30, 2024)"
from the Manager of Procurement & Risk dated July 30, 2024 be received and filed.
Introduction:
The County's Procurement Policy requires that an information report containing the
details relevant to the exercise of delegated authority for all contracts awarded that
exceed $15,000, including amendments and renewals, be prepared and reported to
Council on a quarterly basis. This report covers the period from April 1, 2024 to June
30, 2024.
Background and Discussion:
The Council of the Corporation of the County of Elgin delegated authority to the Directors
to award contracts as follows:
Value
Report Status
Greater than $15,000
but less than $250,000
No report to Council required if within approved
budget
Council also approved that an information report would be brought forward containing
details of the award of contracts including amendments and renewals. The detailed
report of the award of contracts is attached as Appendix A.
Financial Implications:
Prior to contract and purchase order approval, confirmation is made to ensure that the
appropriate funds are available in the approved budget.
Page 35 of 89
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None
Communication Requirements:
None
Conclusion:
This report is submitted to summarize the County's procurement activity for the second
quarter of 2024 in accordance with the reporting requirements as set out in section 12.2
of the Procurement Policy.
All of which is Respectfully Submitted
Mike Hoogstra
Manager of Procurement & Risk
Jennifer Ford
Director of Financial Services / Treasurer
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 36 of 89
APPENDIX A
Procurement Activity — April 1, 2024 to June 30, 2024
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
/ PO#
Engineering
Capital
Air Handling Unit Retrofit — Bobier
JTS Mechanical
$98,821
Services
PO# 1191
Villa (5 units)
Systems Inc.
Capital
Administration Building Landscaping
Kettle Creek
$18,114
PO# 1190
Project (front entrance area)
Landscaping
Capital
Heat Pump Replacements —
Carrier Enterprise
$31,000
PO# 1189
Administration Building
Canada
Capital
Stairwell Painting Project — Terrace
Tuygun Painting
$18,900
PO# 1186
Lodge
Contracting
Operating
VFD Replacement — Elgin Manor
Hawkins Electric
$18,969
PO#1165
Wastewater Treatment Plant
Capital
Roof Replacement — Terrace Lodge
Atlas -Apex
$16,284
PO# 1157
(Transition Roof from Core to North
Roofing
Wing Sloped Roof)
Capital
Toilet and Faucet Replacement
Clark Multi -Trade
$68,000
PO# 1142
Project — Elgin Manor
Contractors
Capital
Asphalt Testing & Inspection
Orbit Engineering
$37,975
2024-Q14
Services
Limited
Operating
Electrical Repair Service Contract
Koolen Electric
$27,000*
(One-year renewal of existing
*approximate
contract)
cost per year
Corporate
Operating
Strategic Planning and Corporate
2WA Consulting
$29,400
Services
PO# 1181
Culture Statement Development
Single Source Approval
Emergency
Capital
Furniture Replacement (Chairs) at
Forever Furniture
$15,910
Medical
PO# 1166
six (6) EMS Stations
Services
Page 37 of 89
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
/ PO#
Information
Operating
Cisco Meraki Systems Manager
CDW Canada
$17,488
Technology
PO# 1159
Enterprise Subscription License
(3-year term)
Operating
ESRI Enterprise Software License
ESRI Canada
$73,810
Agreement
(Renewal, Annual Cost)
Operating
eScribe Software License
eScribe Software
$28,555
Agreement
Ltd.
(Renewal, Annual Cost)
Homes and
Operating
Point Click Care Software Licensing
Point Click Care
$42,249
Seniors
Agreement for 3 LTC Homes
Services
(Renewal, Annual Cost)
Capital
Powered Sit -to -Stand Lift with Scale
ARJO Canada
$16,336
(Sara Plus) for Terrace Lodge
Operating
Nursing Equipment Maintenance
ARJO Canada
$72,487
Agreement for 3 LTC Homes
(Renewal, Annual Cost)
Page 38 of 89
Report to County Council
From: Andrea Loughlean, Manager of Emergency Management & Elgin -Middlesex
Regional Fire School
Date: August 13, 2024
Subject: Modernization of Emergency Management & Civil Protection Act Feedback
Recommendation(s):
THAT the report titled "Modernization of Emergency Management & Civil Protection Act
Feedback" from the Manager of Emergency Management & Elgin -Middlesex Regional
Fire School dated August 13, 2024 be received and filed.
Introduction:
On July 3, 2024 the province and Emergency Management Ontario (EMO) engaged its
partners and stakeholders on proposed modernization of the Emergency Management
and Civil Protections Act (EMCPA). Engagement was focused on 5 key areas to help
inform opportunities for a modernized legislative framework. These 5 focus areas
include:
1. The scope of an emergency and emergency management
2. One window approach to provincial emergency management coordination
3. Enhancing coordination between government, broader public sector, and external
partners
4. Improving the consistency, quality and inclusivity of emergency management
programs
5. Reflecting how Ontario works with First Nations in emergency management
The County's Emergency Management Department prepared feedback through
discussions with subject matter experts, CEMCs across Ontario, and Emergency
Management Ontario representatives, as well as review of the following legislation and
reports:
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Page 39 of 89
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Thorough research shows areas to commend, to caution, and to offer feedback for
future consideration of the modernization of the EMCPA.
Background and Discussion:
Since 2022, EMO has undergone considerable changes. Many of these changes have
been highly anticipated, such as increased staffing of Field Officers to better support
municipalities, province wide access to public education materials through an online
portal, and the launch of the Community Emergency Preparedness Grant (CEPG)
funding. Conversely, the release of reports such as the Provincial Emergency
Management Strategy and Action Plan (PEMSAP) (2022) and Improving Assessment of
the Quality and Sufficiency of Emergency Management Programs in Ontario (IQEMPO)
Executive Summary (2023) have raised some questions as to the potential implications
for municipalities if implemented. Both reports are referred to, directly or indirectly,
throughout the Modernization Discussion Guide. It should be noted that EMO staff were
not authorized to share the full IQEMPO report when requested.
The EMCPA has not been comprehensively updated in over 15 years; as such, the
modernization of the EMCPA has the potential to support emergency management best
practices and standards while improving clarity, collaboration, and efficiency.
The following are suggested changes to the modernization of the EMCPA that speak to
each Focus Area and would benefit Elgin County and its lower tier municipalities, as
well as others across the province.
Focus Area 1
Clearly define the roles, responsibilities, and functions for each of the following
partners/stakeholders: Province, Ministries, EMO, Field Officers, Municipalities,
Program Committee, Control group, as well as other municipal departments (i.e.;
prevention efforts are often inherently undertaken by Planning, Engineering,
Public Works, Water, IT, etc.).
Clearly identify/extend authority and power allotted to head of council during
declaration of emergency (i.e.; evacuation orders, travel orders, etc.).
Differentiate between politically driven declarations and emergency declarations
(i.e.; declaration of emergency due to EMS offload delays vs. significant flooding)
Page 40 of 89
Focus Area 2 and 3.
Creation of a centralized resource database, including people, supplies,
equipment, facilities, and information, that is maintained by EMO and
accessible by municipalities. Pre -established MOUs could further aid in timely
resource acquisition, eliminate price gouging as demand increases during
emergencies, and significantly lessen delays in response when kind/type,
cost, financial responsibility, etc. can be pre -determined.
Clear understanding of capabilities available within the Province, Ministries,
and EMO would aid in response and improved allocation of efforts.
Implement provincially established Hazard identification and Risk Assessments
(HIRA) for each municipality to capitalize on the expertise, knowledge, data, and
technology the province has access to, that is not accessible to municipalities.
Focus Area 4
Extend compliance timeline. Conducting a full emergency management program
review every 5 years will allow municipalities time from the previous compliance
to determine improvement objectives, develop and implement change strategy,
practice and test changes, and prepare for next compliance with a more robust
Emergency Management program. Currently, it can be difficult, within the year, to
make necessary changes to meet legislative requirements — particularly those
municipalities with multiple jurisdictions to manage.
Expand eligible training for annual compliance to include training on area
hazards, response, roles/responsibilities, and specialty training (i.e.; emergency
management training completed in 2023 in Elgin County, such as Emergency
Social Services Training, Crisis Communications Training, as well as the
Petroleum Wells and Severe Weather workshops are currently not eligible in lieu
of legislative compliance training).
Expand Alert Ready language translation. At present the only available
languages that can be disseminated are English and French, which does not
effectively represent a vast majority of the population in Ontario.
Increased efficiency is required for upper tier municipalities that oversee EM
programs for lower tiers, in that the same task is not repeated several times over.
Focus Area 5
- Ongoing communication with First Nation's communities and partners is essential
to building relationships and determining community need specific to First
Nation's communities.
- Empower and encourage municipalities, through legislation, to develop and
foster relationships, collaboration, mutual aid agreements, resource sharing, and
support of neighbouring First Nation's communities.
Given the potential impact, it is requested that EMO's final suggestions for
modernization be presented to municipalities with an opportunity for feedback.
Financial Implications:
Page 41 of 89
The possibility or magnitude of financial implication for the County or its lower tiers is yet
to be determined and is dependent on the changes implemented by the province. As
examples, implementing mandatory mitigation measures for all critical infrastructure
may result in substantial financial implication, whereas significantly increasing the
legislative requirements for compliance may in turn exceed current staffing capabilities.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
At present it is unclear the magnitude of the implications that the modernization of the
EMCPA may bring to upper or lower tier municipalities. The potential for increased
workload, which may or may not exceed existing capabilities, as well as potential
financial implications, among others are possible. It should be noted that EMO was
unable to share the project scope or timeline when requested.
This stated, the modernization of the EMCPA has the potential for increased benefit to
the municipalities as well with the potential for better alignment with industry best
practices supported by the province, increased collaboration, clarity of roles and
responsibilities, increased efficiency, among others.
Communication Requirements:
The Modernization of the EMCPA Discussion Guide was discussed with Emergency
Management Program Committee (EMPC) members during recent EMPC meetings. In
subsequent communication, lower tier municipal CEMCs/A-CEMCs have been
extended the opportunity to submit feedback to the Elgin County Emergency
Management Department to be included in the County submission.
Page 42 of 89
Conclusion:
Council members are encouraged to submit feedback to the Elgin County Emergency
Management Department, in coordination with your local municipal councils, or directly
to EMO at one of the addresses below:
Email
L...If ill ` ..L.....z.l...!.� ... .....!:..!.w:.n...!:..!.o.:.�,,', :
Mail
Emergency Management Policy and Governance Branch
Emergency Management Ontario
Treasury Board Secretariat
315 Front St. W
Toronto, ON M7A OB8
All of which is Respectfully Submitted
Andrea Loughlean
Manager of Emergency Management &
Elgin -Middlesex Regional Fire School
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 43 of 89
Report to County Council
From: Abigail Moore, Business Enterprise Facilitator
Carolyn Krahn, Manager of Economic Development, Tourism & Strategic
Initiatives
Date: August 13, 2024
Subject: 2024 Business Retention and Expansion Program — Final Report and Action
Plan
Recommendation(s):
THAT the report titled "2024 Business Retention and Expansion Program — Final Report
and Action Plan" from the Manager of Economic Development, Tourism & Strategic
Initiatives dated August 13, 2024 be received and filed; and
THAT Council endorse the 2024 Business Retention and Expansion Program Report
and Action Plan.
Introduction:
The Elgin County Economic Development and Tourism Strategy 2022-2025 focuses on
engaging with local businesses to understand their needs and working with them to
create an attractive place to live, work and play. The plan identified several initiatives
and actions, including implementing a Business Retention & Expansion program
(BR&E). This program aims to address the needs of existing businesses, help them
grow, and provide crucial data to attract new companies and support new business
creation.
Background and Discussion:
Between November 2023 and February 2024, Economic Development staff conducted
92 in -person interviews with businesses across all sectors to gather insights on their
needs, challenges, and opportunities. This process was coordinated with oversight from
a leadership team of representatives from all seven Local Municipal Partners. This team
played a crucial role in shaping the program, reaching out to local businesses, reviewing
the data collected, and developing the action plan. Members of the leadership team also
joined staff on the business interviews.
Page 44 of 89
The attached report outlines the findings from the program's first round. It presents the
priorities identified by the leadership team and an action plan to promote a thriving
business environment.
The interview results showed clear themes, including:
• Housing options are scarce, especially for seniors and factory workers.
• There is a general lack of serviced land.
• There are misunderstandings and frustrations around the development and
building permit process.
• Businesses generally express satisfaction with commercial property taxes, but
some request additional infrastructure and services.
• Overall, Elgin County is considered a great place to do business, but there are
some areas for improvement in communication and transparency.
• Additionally, 61 % of participants plan on expanding within the next two years.
A resource team comprising representatives from local organizations, such as the Elgin
Business Resource Centre and the Elgin St. Thomas Small Business Enterprise Centre,
supported the BR+E. We aimed to address any issues raised in the BR&E interviews by
supporting businesses facing specific challenges and making referrals to the resource
network.
The action plan focuses on laying the groundwork for supporting businesses now and
into the future with a focus on enhanced engagement, communication and increasing
education around the development and building permit process.
Financial Implications:
Receiving the final report and action plan has no financial implications, but staff will
return to Council with recommendations from the action plan that may have financial
implications. Implementing these programs will enhance Elgin County as a place to do
business and support the growth of the commercial and industrial tax base.
Alignment with Strategic Priorities:
Page 45 of 89
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
The action plan was developed in partnership with our Local Municipal Partners, and it
includes recommendations for our Local Municipalities. We will continue to work with
our Local Municipal Partners to implement the action plan across the County.
Communication Requirements:
The Final Report and Action Plan will be shared with all Local Municipal Councils and
the BR+E participants. A copy of the Report will be posted on our website, along with
updates on the implementation of the action plan.
Conclusion:
Businesses were pleased to be engaged and appreciated the municipality seeking their
input. Sustained engagement and follow-up on commitments are crucial to building a
successful relationship with our businesses and keeping them in our community.
Implementing the action plan and making continued improvements in the local business
environment can lead to increased local employment, a more satisfied business
community, better government -business relations, and a more diversified economy.
All of which is Respectfully Submitted
Abigail Moore
Business Enterprise Facilitator
Carolyn Krahn
Manager of Economic Development,
Tourism & Strategic Initiatives
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 46 of 89
Elgin County Economic Development & Tourism
Add,—'. 450 Sunset Drive, St Thomas, ON
Ph'- (519) 631-1460
Email'. e micd..Iop—t0.I9m.ca
Websiteco— elgin. ca
10
13
The County of Elgin's Business Retention and Expansion (BR&E) Program, initiated by the
Economic Development Department, aims to support local businesses in preparation for
expected regional growth. The program interviewed 92 businesses across various sectors to
gather insights on their needs, challenges, and opportunities. This report outlines the findings
from the program's first round, conducted from November 2023 to February 2024, and
presents the priorities identified by the leadership team, along with an action plan to promote a
thriving business environment.
manufacturing �!��'" construction
17.39% 13.04%
17
INI123
Key Highlights
ELGIN'S BR&E PROGRAM REPORT 2024
IF
92 interviews completed across 17 different sectors
High engagement and representation from all seven local municipalities
Strong representation from five sectors in particular:
Manufacturing
e Construction
e Accommodation & Food Services
Retail Trade
Agriculture
Identification of key areas for improvement, including housing, serviced land,
workforce development, and municipal support.
Comprehensive action plan to address identified challenges and opportunities for
support business growth.
accommodation &food �r^fF retail trade agriculture
13.04% 13.04% 10.87%
Page 48 of 89
lln's BR+E Program
The Elgin County Business Retention and Expansion (BR&E) Program, initiated by
Elgin County Economic Development, aims to support existing local businesses in
anticipation of regional growth. The program focuses on understanding the needs and
challenges of local businesses through confidential interview surveys. By strengthening
relationships and fostering collaboration, the BR&E program aims to create a thriving
business environment that can attract further investment and support sustainable
economic development.
I-l
orm Leadership
eam & Develop
rogram Doals
onduct Surveys
Analyze Results &
Develop Aotion plan
2023
2024
Implement & Monitor
IWhy BR&E?
. Support our local business
community.
Strengthen relationship with existing
businesses.
Establish an early warning system.
Improve community's self-awareness.
Page
ELGIN'S BR&E PROGRAM REPORT 2024
How It Works
The BR&E Program is a proactive approach to understanding, supporting, and enhancing the local
business landscape. Through one-on-one interviews and data analysis, the program collects vital
business information, identifies common challenges, and develops targeted strategies to address
them. These interviews, conducted across various sectors in each municipality, form the basis for
strategic initiatives aimed at fostering sustainable economic development in Elgin County over the
next decade.
Goals
Short -Term:
Strengthen relationshipswith existing
businesses.
Provide accessible and streamlined support.
Collect vital business and market data.
Identify strengths and wealmesses.
Develop and implement a tailored action plan.
Engagement Summary
Surveys Conducted:
92 surveys across 7local municipalities,
ensuring representation from each
community.
Engagement Tools:
72 % of participants learned about the
program by phone (38%) or email (34 % )
Key Sectors Engaged
Manufacturing (16), Accommodation and
Food Services (13), Retail Trade (13),
Construction (13), Agriculture, Forestry,
Fishing, and Hunting (11)
Long -Term:
Address immediate concerns.
Foster sustainable development and job
creation.
Inaease competitiveness of existing businesses.
Article/Newsletter
Event/Meeting 3.7%
11 i IIIIIIII
Referral
10.1
Phone
37.6
Email
33.9
manufacturing construction � accommodation Mood retail trade agriculture
17.39% �µ`;�r, 13.04% ^ z 13.04% 13.04% 10.87%
Page 53 of 89 to",
0
1�J
Business Ownership and Location:
95% of participating businesses are locally owned.
77% operate from a single location.
Years in Business and Size:
73% have been operating for at least three years.
91 % have been operating for less than 50 years.
87% employ fewer than 50 individuals.
Primary Market:
84% primarily serve Southwestern Ontario, within a
1.5-hour radius.
Sales Performance:
62% generate over $500,000 in annual sales.
Availability of Adequate Housing
Availability of Serviced Land
Building & Development Permit Process
Commercial Property la, 49%
SupporIf,om Local Municipality
48%
Support from the County of Elgin
...........
43%
of 89
Availability of
Adequate Housing
N/A: 42
Poor: 43
Good:12%
Excellent: 2
The data indicates a significant concern about
the availability of adequate housing, with 43
rating it as poor and only 12 % as good. This is
corroborated by the qualitative feedback
provided by businesses.
"There's a real lack of housing options here,
especially for seniors. It's heartbreaking to see
them unable to stay in the area as they age."
"There is a lack of affordable homes and rentals.
With that said, even if they were available, the area
still lacks the amenities needed to attract and retain
employees."
"Many workers from local factories have to
commute because there's not enough housing
nearby. It creates a lot of stress and inconvenience
for them."
"Many employees have to move to London or other
nearby cities due to the lack of housing options
here. It's frustrating for those who want to stay
local."
"There is a severe lack of affordable housing and
rental units. Rentals are nearly impossible to find,
and purchasing a home is not affordable at all."
.aw,..�
Availability of
Serviced Land
N/A: 52%
Poor: 25%
Good: 13%
Excellent: 2%
The data indicates significant concern about the
availability of serviced land, with 25% rating it
as poor and only 13% as good.
"There are limitations for expanding on my current
property. I don't think I'd be able to find other
affordable serviced land."
"It would be difficult for me to find land to build or
expand on. There's not much available on the
market right now, and what is available is
expensive."
"There's no business park, and landowners are
holding off on making land available."
"I won't expand my farm operations here because
the land is in demand for industrial development."
"Land is available, but not affordable."
"if I want to expand, I would need to move to St.
Thomas."
"I looked everywhere, but ended up having to
service the land I already owned."
"It's not an issue for me because I own the land, but
servicing it —like getting natural gas —can be a
challenge since it's available only at a high cost."
Development & Building
Permit Process
N/A: 40%
Poor: 30%
Good: 10%
Excellent: 5%
The data suggests significant dissatisfaction
with the building and development permit
process, with 30% rating it as poor and only
10% as good.
"The municipality's website is confusing and difficult
to navigate. It adds to the frustration."
"I received inadequate and vague information from
the building inspector regarding installing a new
hood range. It was very frustrating."
With my most recent expansion, I encountered more
red tape than ever before."
"It has become a lot more complicated and time-
consuming compared to a few years ago when I last
expanded."
"It was difficult, time-consuming, and costly."
"I am very dissatisfied with the customer service and
the high development charges."
"The planning department can be misleading at
times. It can be difficult to get confident and
straightforward answers from them."
"It took a long time to get the process started, but
everything went well once I finally received the
permit."
Commercial Property
Taxes
N/A: 27%
Poor: 21 %
Good: 49%
Excellent: 3%
While there is general satisfaction with commercial
property taxes, there is clear room for improvement
with 21 % rating it as poor and only 3% as excellent.
"Low taxes attract people to this area."
"High for limited services in return"
"Businesses should be allowed at leastthe same garbage
collection and recycling as residential properties."
"No issue with the current rate; would pay more for
improved services."
"Very high considering we are on well and septic."
"Very high considering we don't receive any services."
"It's frustrating that businesses receive the same number
of garbage tags as one household despite paying more in
taxes."
"Very expensive considering the limited services provided
(garbage, mail, and roads). Businesses only receive two
sets of tags, which is not enough."
"High considering the economic benefit our business
brings to the community."
"Municipalities should view taxpayers as customers and
regularly seek feedback from them."
The data shows a generally positive perception of
support from local municipalities, with nearly half (48%)
rating it as good and a quarter (25%) rating it as
excellent. However, there is still a notable portion (20%)
that rates the support as poor.
'They listen well and provide proactive and supportive
assistance. Staff were excellent in addressing recent
"Fire Chief is excellent. Timely, personable, and goes
the extra mile in helping find solutions."
"Office staff are friendly and helpful, but more effort is
needed to get fiber internet."
"Lack of information regarding VW situation and airport
expansion. Poor communication from Council."
"Supportive during COVID-19, but zoning amendments
were costly and time-consuming."
Support from the
County of Elgin
N/A: 17%
Poor: 20%
Good: 43%
Excellent: 20%
The feedback on support from the County of Elgin reflects a
generally positive sentiment, with 63% of businesses rating the
support as good or excellent. However, a significant portion (20%)
rated it as poor, indicating areas for improvement.
Key Themes
1) Challenges with Permits and Processes
Difficulties in obtaining permits for projects on County roads
were mentioned.
2) Desire for More Outreach
. Many businesses expressed a desire for more direct
outreach and proactive communication from the County.
3) Positive Feedback on Elgincentives Program
. The Elgincentives program received significant praise for its
support and positive impact on businesses.
4) Need for Better Promotion and Support:
. Some businesses felt that certain areas, like Port Burwell,
are neglected compared to others like Port Stanley.
While the County of Elgin is generally perceived positively,
enhancing communication, increasing outreach, and promoting
all regions equally can help address some of the concerns
raised. Similar efforts to Elgincentives could further strengthen
the relationship between the County and local businesses.
Does your business face any challenges with hiring?
N/A
No
32.6
Yes
533%
A significant portion of businesses (53.26%) face challenges with hiring. The main reasons
for these challenges include a lack of applicants, inadequate skills and training, and
insufficient relevant experience among candidates.
Page
Does your business face any challenges with retention?
N/A
19%
Yes
32.6%
Retention is a challenge for 32.61 % of businesses, with key reasons including wages, seasonal
factors, competition, and other unspecified issues.
Page 65 of 89
Manufacturing and agriculture sectors report higher
retention challenges compared to other sectors,
highlighting industry -specific retenfion issues such
as wage compefition and seasonal work patterns.
WHAT ARE PARTICIPANTS PLANNING
WITHIN THE NEXT TWO YEARS?
Expanding
Remaining the Same
Downsizing
Relocating
Selling
Closing
10 20 30 40 50
60
A significant majority of businesses are planning to expand within the next two
years, indicating optimism and potential growth in the local economy. However,
challenges related to housing, serviced land, public support, and workforce
dynamics need to be addressed to support this expansion.
Page
Community Development
The data shows a generally positive perception of support from local municipalities, with ready half (48%) rating it as
good and a quarter (25%) rating it as excellent. However, there is still a notable portion (20%) that rates the support
as poor. This is corroborated by the qualitative feedback provided by businesses:
Desired Changes for Improvement
Improved Cell Service:
"Impacts operations on a daily basis, although it hasn't been detrimental yet."
Better Accommodation and Hotels:
"Elevated lodging would be great for visiting employees, vendors, and potential clients."
Increased Communication and Transparency:
"More opportunities to participate in marketing initiatives"
Grants to Build Skills and Capabilities:
"Support would allow me to offer new services, explore fresh ideas, and potentially
restart my business concepts"
Attractive and Welcoming Communities:
"Focus on supporting businesses and public spaces that make a community nice to live
in"
Simple Welcome Package for New Businesses:
"A single point of contact would make the process of setting up much smoother."
Maintaining Community Charm:
"Port Stanley is a good example of how to grow while maintaining charm."
Reduced Bureaucracy:
"People are frustrated by the permit process."
Increased Marketing Efforts:
"Seasonal booklets promoting activities in West Elgin during spring/summer and
fall/winter."
Promotion of Rural Businesses:
"Connecting and making the drive seem worth it to attract more customers."
What Next?
This document is the final step in the BR&E program delivery.
The results of this initiative will help inform the work of Elgin
County Economic Development and provide background
information for the member municipalities and community
partners that will assist them to implement the action plan and
support local businesses.
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Report to County Council
From: Michele Harris, Director of Homes and Seniors Services
Date: August 13, 2024
Subject: Homes — Terrace Lodge Pool
Recommendation(s):
THAT the report titled "Homes — Terrace Lodge Pool' from the Director of Homes and
Seniors Services dated August 13, 2024, be received and filed; and
THAT Council authorize staff to sign the one (1) year agreement with YWCA St.
Thomas -Elgin for the use of the Terrace Lodge pool.
Introduction:
The Terrace Lodge pool was closed at the onset of the COVID-19 pandemic, for change
room renovations and addition of change room(s) available for attendees of the pool
programs. Renovations are now complete; the pool has been provided with the
required maintenance, and arrangements have been made for inspection, as per
regulations, by Southwestern Public Health. Applicable policy and procedures have
been reviewed and updated as required.
Terrace Lodge maintenance staff has recently completed the required pool
maintenance training providing for a total of five (5) facilities staff across the Corporation
with the required training.
Orientation to the pool and emergency action plan policy and procedures will be
provided to all Terrace Lodge managers and registered staff; Terrace Lodge
recreationist staff leading the weekly Life After Stroke aquatic therapy program; and the
YWCA.
Background and Discussion:
Prior to the pandemic and pool change room renovations, the Terrace Lodge pool was
utilized by the St. Thomas -Elgin YWCA for community supervised aquatic programs for
many years; and by the Elgin -St. Thomas Life After Stroke Adult Day Program for
aquatic therapy.
Page 75 of 89
Residents of Terrace Lodge have a long-standing history of enjoyment watching youth
participants come and go through the Home to attend swimming lessons, often being
present in the lobby before and after meals for potential opportunity for interactions.
Ministry funding is provided to the County of Elgin through the Multi -Sector Service
Accountability agreement for the use of the pool/provision of aquatic therapy by the
Elgin -St. Thomas Life After Stroke Adult Day Program.
The prior pool rental agreement between the Corporation of the County of Elgin
(Terrace Lodge) and YWCA St. Thomas -Elgin expired during the course of the
pandem ic.
County legal staff, the Director of Homes and Seniors Services and the Manager of
Procurement and Risk reviewed the prior agreement and insurance documents and
provided recommendations for change which include amendments to the participant
waiver, inclusion of requirements as per the emergency measures policy and
procedure; a provision outlining Elgin's ability to recover costs related to damage to or
contamination of the facilities (e.g. fee for after hours maintenance servicing of the pool
if required) and other minor recommendations for change.
Affordable community access to the Terrace Lodge pool supports health and wellness,
drowning prevention and water safety for individuals. As such, a recommendation of a
2 % increase (from the 2020 agreement) to the annual fees paid by YWCA for the
period of this agreement is being proposed.
Negotiations with YWCA St. Thomas -Elgin and the Director of Homes and Seniors
Services were successful in securing the recommendations for change.
Financial Implications:
A modest increase of 2 % for pool rental fees supports the resumption of pool services
that will benefit the community.
Alignment with Strategic Priorities:
Page 76 of 89
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Affordable community access to the Terrace Lodge pool supports health and wellness,
drowning prevention and water safety for individuals.
Communication Requirements:
YWCA will communicate the reopening of the pool and promote the resumption of
community programs as per the agreement.
Terrace Lodge staff will be informed of the resumption of pool services and provided
with the required orientation and training.
Conclusion:
Staff is recommending a one (1) year agreement with changes as recommended with
YWCA St. Thomas -Elgin for the period of September 1, 2024 to August 31, 2025.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 77 of 89
This Agreement made this day of 2024 BETWEEN:
CORPORATION OF THE COUNTY OF ELGIN
(Hereinafter referred to as "Elgin")
AND
YWCA OF ST. THOMAS-ELGIN
(Hereinafter referred to as "YWCA")
OF THE FIRST
PART
OF THE SECOND PART
WHEREAS Elgin is the owner of certain lands and premises known as Terrace Lodge at
49462 Talbot Line, Aylmer, Ontario, which premises include a swimming pool and related
equipment and facilities;
AND WHEREAS YWCA wishes to arrange for use of the swimming pool on various days
and at various times for purposes of conducting supervised Aquatic Programs (the
"Programs") to the public at large;
AND WHEREAS Elgin and YWCA have agreed upon the terms and conditions under
which YWCA shall have use of the swimming pool for the Programs and now wish to
reduce such terms and conditions to writing;
NOW THEREFORE, in consideration of payment of the sum of TWO DOLLARS ($2.00)
now paid by each Party to the other and the promises and covenants hereinafter set forth,
the sufficiency and receipt of which consideration is hereby acknowledged, Elgin and
YWCA hereby agree as follows:
1.0 General
1.1 Subject to the terms and conditions below, YWCA is granted a non-
exclusive licence to use the swimming pool at Terrace Lodge for purposes
of conducting the Programs, which are to be available to the public at large.
1.2 In conjunction with the use of the swimming pool as provided herein, the
YWCA, including Aquatic Program staff, representatives, and participants
shall be permitted access to and use of equipment and facilities related to
the said swimming pool, including but not limited to change room facilities
(the pool, equipment, and facilities hereinafter referred to as the
"Facilities"), at the agreed -upon times pursuant to s. 3.0 herein.
2.0 Term
2.1 This licence agreement shall commence on September 1, 2024, and end
on August 31, 2025.
3.0 Dates/Terms of Use
3.1 YWCA agrees to submit to Elgin a proposed schedule for access to and
use of the Facilities at least thirty (30) days prior to the commencement of
any proposed program session. Elgin shall promptly review and consider
said proposal and, if acceptable, approve it. Once approved, any such
schedule (the "Schedule") shall determine the licenced access of the
YWCA to the Facilities. Elgin's discretion to approve or deny proposed
Schedules shall be absolute and unfettered.
3.2 YWCA Aquatic Program staff, representatives, and participants shall have
access to and use of the Facilities as is reasonably required to operate the
Programs in a safe and reasonable fashion. Access shall be granted in
accordance with the Schedule, which must be approved by Elgin prior to
Page 78 of 89
Page 1 of 6
the commencement of any program session. YWCA may access the
Facilities for the duration of the time allotted in the Schedule, and for such
short periods before and after the scheduled time as are reasonably
required to set up or tear down programming, to use the change room, etc.
YWCA Aquatic Program staff, representatives, and participants shall not
have access to any part of Terrace Lodge other than the Facilities and the
means of ingress thereto and egress therefrom. YWCA shall ensure that
participants only access the permitted portions of Terrace Lodge and shall
be responsible for the conduct of all persons accessing Terrace Lodge for
purposes related to the Program.
3.3 Should circumstances require cancellation of any scheduled use of the
Facilities, the cancelling party shall notify the other in writing as soon as
possible and in every instance prior to the date of the scheduled use to be
cancelled. No party shall incur any liability, claim, or charge arising out of a
cancellation, except as specifically provided by this Agreement.
4.0 Payment to Elgin
4.1 In consideration of the use of the Facilities as provided for herein, YWCA
shall pay to Elgin a fee of TWO THOUSAND THREE HUNDRED AND
FIFTY DOLLARS ($2,350.00), exclusive of taxes.
4.2 On or before August 31, 2024, Elgin shall prepare and deliver to YWCA an
invoice, as contemplated by section 4.1 above, which shall additionally list
the applicable taxes. Within thirty (30) days of receipt of said invoice,
YWCA shall pay to Elgin the amount invoiced plus applicable taxes.
5.0 Responsibilities of YWCA
5.1 During the term of this agreement, YWCA shall:
5.1.1 Arrange for and conduct all Programs in a safe and prudent manner,
in accordance with established operating standards, including but
not limited to standards and procedures established by the
Lifesaving Society;
5.1.2 Ensure that the Aquatic Programs contemplated by this agreement
shall be conducted under the supervision of a sufficient number of
qualified swimming instructors;
5.1.3 Take all reasonable steps to ensure the safety of persons
participating in the Aquatic Programs contemplated by this
agreement. Such steps shall, at a minimum, comply with the training
and supervision requirements of the Health Protection and
Promotion Act, R.S.O. 1990, c. H.7 and specifically with s. 17 of
Reg. 565, passed thereunder, as amended or replaced from time to
time. For clarity, for the purposes of the Programs, the Facilities
operate as a "Class 'A"' Pool, as defined by Reg. 565. The Pool's
emergency procedure is attached to this agreement as Appendix "A"
and forms a part of this agreement. YWCA shall ensure that all its
staff and instructors are trained in the emergency procedure as
required by Reg. 565 and shall not permit any Program to proceed
where such training has not been performed in accordance with
applicable law nor where adequate supervision cannot be provided;
5.1.4 Take all reasonable steps to ensure that the swimming pool and
related equipment facilities will not suffer damage through the
course of Aquatic Programs contemplated by this agreement;
5.1.5 Be responsible for any and all damage caused by or attributed to the
negligent act or omission of YWCA, including its staff,
representatives, and instructors and further including the persons
participating in the Aquatic Programs contemplated by this
Agreement. For clarity, the YWCA shall not be responsible for
damage attributed to normal wear and tear of the said swimming
Page 79 of 89
Page 2 of 6
pool and related equipment and facilities;
5.1.6 Take all reasonable steps required to ensure that its staff,
representatives, and instructors and any persons participating in the
Aquatic Programs contemplated by this agreement shall comply with
and abide by any and all regulation, including police, fire, and
sanitary regulations imposed from time to time by any federal,
provincial, or municipal authority;
5.1.7 At its sole expense, obtain and keep in force during the term of this
Agreement a general liability insurance policy or policies satisfactory
to Elgin and underwritten by an Insurer licensed to conduct business
in the Province of Ontario. The policy or policies shall include but not
be limited to:
(a) A limit of not less than FIVE MILLION DOLLARS
($5,000,000.00) per occurrence;
(b) Add Elgin as an additional insured with respect to the operations
of the YWCA as Named Insured;
(c) The policy shall contain a provision for cross liability and
severability of interest in respect of YWCA as Named Insured;
(d) The policy or policies shall cover/include
1. Bodily Injury, Death, Property Damage, and Personal
Injury;
2. Products and completed operations;
3. Broad Form Property Damage;
4. Contractual Liability;
5. Owners and Contractors Protection;
6. Hostile Fire;
7. Physical / emotional / psychological abuse and,
without limiting the generality of the foregoing,
specifically related to child participants in programs
contemplated by this Agreement.
8. Non -owned automobile coverage, which shall include
contractual non -owned coverage (SEF 96);
(e) The policy or policies shall provide 30 days prior notice of change
or cancellation, which notice shall be likewise provided by the
YWCA to Elgin.
5.1.8 Obtain from each participant in the Programs contemplated by this
agreement a written release and waiver, signed by the participant or
his or her legal guardian. Said acknowledgement is attached to this
agreement as Appendix "B" and forms a part of this agreement.
5.1.9 Dismiss from the Programs and/or refuse further services at the
Facilities to any person who, in Elgin's unfettered discretion, has
caused unacceptable damage or disruption to Terrace Lodge and/or
the facilities.
6.0 Responsibilities of Elgin
6.1 During the term of this agreement, Elgin shall
6.1.1 clean and maintain the swimming pool and related equipment
Page 80 of 89
Page 3 of 6
facilities in a sanitary condition suitable for safe use by persons
participating in Aquatic Programs;
6.1.2 test the water within the subject swimming pool on a regular basis,
adjust chemical requirements in response to the results of said tests,
and deliver the results of said tests to the YWCA.
7.0 Termination
7.1 In the event that either party is in default of any term of this Agreement or
obligation created thereby, which default continues for at least fifteen (15)
days after written notification of same to the defaulting party, the non -
defaulting party shall have the right to terminate this Agreement upon a
further thirty (30) days written notice to the defaulting party, which right
shall be exercised without recourse by or remedy to the defaulting party.
7.2 Notwithstanding that set forth in Section 7.1 above, Elgin at all times shall
have the absolute and unfettered discretion to terminate this Agreement,
without default on the part of YWCA, upon ninety (90) days written notice to
YWCA, which right of termination is exercisable without recourse or default.
8.0 Release/Indemnification
8.1 YWCA shall defend, indemnify, and save harmless Elgin, its elected
officials, officers, employees, and agents from and against any and all
claims of any nature, actions, causes of action, losses, expenses, fines,
costs (including legal costs), interest or damages of every nature and kind
whatsoever, including but not limited to bodily injury, sickness, disease or
death or to damage to or destruction of tangible property including loss of
revenue or incurred expense resulting from disruption of service, arising out
of or allegedly attributable to the negligence, acts, errors, omissions,
misfeasance, nonfeasance, fraud or willful misconduct of YWCA, its
directors, officers, employees, agents, contractors and subcontractors, or
any of them, in connection with or in any way related to the Programs
authorized or otherwise contemplated by this Agreement. This indemnity
shall survive this Agreement indefinitely.
For clarity, this indemnity includes the actual costs incurred by Elgin where
damage to or contamination of the Facilities are caused by any Program or
staff, agent, or participant thereof, including the costs of paying overtime
wages to Elgin staff where they are required to attend the facilities after
hours to address damage to or contamination of the facilities. Without
limiting the generality of the foregoing, where staffing costs arise solely out
of the fouling of the pool by blood, vomit, or feces, the costs that Elgin may
recover from the YWCA relating to the payment of overtime wages to
Elgin's staff across the initial term of the life of this Agreement shall be
limited to the lesser of the actual wages paid to such staff and $500.
YWCA further agrees to defend, indemnify, and save harmless Elgin from
and against any and all claims of any nature, actions, causes of action,
losses, expenses, fines, costs (including legal costs), interest or damages
of every nature and kind whatsoever arising out of or related to the status of
YWCA with WSIB. This indemnity shall survive this Agreement indefinitely.
9.0 Miscellaneous
9.1 The parties hereto agree that any amendment to this agreement shall be in
writing, executed by authorized officers and/or representatives of each of
the parties to this agreement, in the form of an amending agreement.
9.2 Any notice or written communication between the parties to this agreement
shall be delivered or sent by prepaid mail addressed to the parties at the
Page 81 of 89
Page 4 of 6
following addresses:
Corporation of the County of Elgin
Attention: Director of Homes and Seniors Services
Terrace Lodge
49462 Talbot Line
Aylmer, Ontario N5H 3A5
YWCA of St. Thomas -Elgin
Attention: Lindsay Rice, Executive Director
St. Thomas YWCA
16 Mary Street
St. Thomas, Ontario N5P 2S3
9.3 The parties agree to do or cause to be done all acts and things necessary
to implement and carry into effect this agreement to its full extent.
9.4 This agreement shall enure to the benefit and be binding upon the parties
and their respective successors and permitted assigns. The YWCA may not
transfer or assign this licence nor any right or obligation hereunder without
first obtaining the written consent of Elgin.
9.5 In this agreement, words importing the singular include the plural and visa
versa and words importing gender include all genders.
9.6 The insertion of headings and a division of this agreement into sections are
for convenience of reference only and shall not affect the interpretation
thereof.
9.7 This agreement constitutes the entire agreement between the parties
pertaining to the subject matter hereof and supersedes all prior
agreements, understanding, negotiations, and discussions with respect to
the subject matter hereof, whether oral or written. No supplement,
modification, or waiver of this agreement shall be binding unless executed
in writing by both parties.
9.8 The invalidity or unenforceability of any provision of this agreement or any
covenant herein contained shall not affect the validity or enforceability of
any other provision or covenant hereof or herein contained. Any such
invalid provision or covenant shall be deemed to be severable.
9.9 This agreement shall be construed in accordance with the laws of the
Province of Ontario. The parties agree to attorn to the jurisdiction of the
appropriate Courts of the Province of Ontario.
9.10 This Agreement may be executed in one or more counterparts and
thereafter exchanged by scanned, emailed or facsimile transmission
methods, each of which document, once executed, shall constitute an
original thereof and all of which together shall constitute one and the same
Agreement. This Agreement may be signed by way of electronic
signatures, provided that such electronic signatures comply with the
Municipality's policies regarding the same.
[Remainder of page intentionally blank; signatures to follow.]
Page 82 of 89
Page 5 of 6
IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed
by their respective authorized officers and/or representatives as of the date first written
above.
SIGNED & DELIVERED ) CORPORATION OF THE
COUNTY OF ELGIN
1 Per:
Name:
Position:
Per:
Name:
Position:
We have the authority to bind the
Corporation
YWCA of St. Thomas -Elgin
Per:
Name:
Position:
I have authority to bind the YWCA of
St. Thomas -Elgin
Page 83 of 89
Page 6 of 6
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Date: August 13, 2024
Subject: Transportation Master Plan — Project Resumption
Recommendation(s):
THAT the report titled "Transportation Master Plan — Project Resumption" from the
Director of Engineering Services, dated August 13t", 2024 be received and filed, and;
THAT the Scope Change Order proposal from Arcadis Professional Services (Canada)
Inc., in the additional amount of $109,641 (plus HST) to the original contract be
approved, and;
THAT a project budget shortfall of $75,000 be approved to be included within the 2025
Capital Budget.
Introduction:
In March, 2021, Council engaged Arcadis Professional Services (formerly IBI Group) to
complete Elgin County's first Transportation Master Plan (TMP). Significant progress
was made over the following 18 months and until the project was paused leading up to
the 2022 Municipal Elections. In late 2022, the project was paused indefinitely after the
announcement of major industrial development in the region and until those impacts to
the County transportation network were fully understood. While there are still many
unknowns about the future growth and development of the region, it is now time to
reengage with the consultant to complete the TMP so that Elgin County can be
prepared and begin to plan for the future.
Background and Discussion:
Arcadis Professional Services Inc. (Arcadis) was selected through a competitive RFP
process to complete Elgin County's first Transportation Master Plan (TMP). This project
was awarded by Council at its March 23rd, 2001 meeting and significant work was
completed until the summer of 2022 when the project was purposely delayed.
Page 84 of 89
During this time the following project tasks were completed:
•Phase 1: Identify Needs and Opportunities
o Background Review, Travel Demand Forecast, Multi -modal
Needs and Opportunities were all complete.
o Phase 1 report was posted on the County website.
•Phase 2: Develop and Assess Network Alternatives
o List of Potential Transportation Improvements, Alternative
Solutions Development and Assessment, Preferred
Solution and Future Networks Development were all
completed in draft.
o Phase 2 documentation was 77% complete.
•Phase 3: Develop Supporting Strategies and Policies
o Road Rationalization and Classification Framework, Commercial
Vehicles and Rail, Transit Feasibility Analysis, Active
Transportation and Trails were 73% (50 to 95% complete by
task).
o Phase 3 documentation was 80% complete.
•Phase 4: Prepare Transportation Master Plan
oThis task was not started.
•Phase 5: Public and Stakeholder Consultation and Communications
o Engagement and Communication Plan, Public Opinion Survey,
Stakeholder Engagement tasks were all complete.
oVirtual Communication Platform, Virtual Public Information
Centres, and Engagement Summary Reports were 60 to
80% complete.
Over the past 18 months since the Power Co. development announcement for the City
of St. Thomas, new information and growth projections are now better understood and
this information can now be used to create a TMP that best prepares the County for the
future. For example, the population in the City of St. Thomas is projected to increase
from 43,000 residents (2021) to 79,500 residents in 2051. Other residential (former
Psychiatric lands) and industrial developments (former Ford lands) as well as Provincial
highway improvements are now planned. This new information will better inform future
assumptions and growth projections and must be used to develop the TMP.
Arcadis has been requested to provide a Scope Change Order and cost estimate to
revisit all the work that has been completed to date and incorporate the most recent
data and information into the TMP. The new scope of work to complete the TMP will
include:
1. Revising the Phase 1 report and its associated 26 maps to reflect annexation
changes and updates completed for the County's new Official Plan.
2. Integrate analysis from impacts to County Roads.
3. Update settlement areas.
4. Update population, employment analysis using 2021 Census data.
5. Update analysis using newest collision and traffic volume data.
Page 85 of 89
6. Updating planned Provincial highway improvements, including the removal of the
proposed roundabout at Wonderland Road/Ron McNeil Line/Highway #3.
7. Update commuting patterns, current and projected capacities using 2024 data.
8. Update planning horizon years to 2034 (near term), 2044 (medium term to align
with the OP) and 2054 (longer term).
9. Update intersection operational analysis.
10. Review and update any changes needed to the Active Transportation network
analysis.
11. Review and update to address any changes need to the Transit Network analysis
incorporating new route additions by other jurisdictions.
12. Identify transportation improvement needs from anticipated growth and to be
incorporated in the County's 2025, 10-year Capital Plan.
13. Revisit the Road Rationalization and Classification Framework.
14. Review and update public information centre display boards.
15. Host one Cycling Advisory Committee meeting to update key stakeholders.
16. Host one additional Local Municipal Partners meeting to update key
stakeholders.
The project timeline and schedule assume a resumption in August 2024 and completion
by July 2025.
Financial Implications:
The original approved TMP project budget (2021) was $234,826 including $59,707
worth of outstanding work.
The revised scope of work proposed inflates the remaining $59,707 work by $8,956 to
account for labour inflation since the project was initiated and paused. The total
additional `new scope fees' to revisit, update and incorporate new tasks is valued at
$109,641 (plus HST). A $10,000 project contingency is also included within this
additional cost to address any new information/tasks/developments that may occur over
the next 12 months that is unknown at this time but necessary to include in the TMP.
In total there is an approximate $175,000 of remaining and new scope of work to
complete the TMP. An existing project balance of approximately $100,000 exists, and
therefore an additional $75,000 is required to be added to the existing project to
complete the TMP in 2025 and this amount will be included in the 2025 budget.
Ongoing discussions with the Province will attempt to recoup some or all of the costs
associated with the development of the County's TMP which serves as a planning
document to facilitate growth across the region. Regardless of the outcome of these
negotiations it is prudent for the County to resume work on the TMP at this time and at
the County's expense in order to be positioned for the future.
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Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Local Municipal Partners will be provided opportunities to comment on TMP Phase
reports as they are developed.
Communication Requirements:
The public will be engaged virtually as new TMP Phase reports are developed. A
second round of public engagement is scheduled for January 2025.
Conclusion:
The County initiated its first Transportation Master Plan in March 2021. Significant
progress was completed and until the summer of 2022 when the project was purposely
paused. Since December 2022, a number of large industrial, highway and residential
projects have been announced in which affect the County's transportation network and
these new developments have to be considered in order to create the most
comprehensive plan to guide Elgin County into the future.
The County's consultant has provided a detailed scope change order that addresses the
revisions and additions necessary to develop the TMP to incorporate up to date
information. The value of the project will increase by $109,641 (plus HST) as compared
to the original budget. Approximately $75,000 in additional funding will be required to be
allocated to the project and this value will be included within the 2025 Capital Budget.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
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To Warden Ed Ketchabaw and Members of Elgin County Council:
The Board of the Rodney-Aldborough Agricultural Society would like to express
appreciation for the County grant award of $5,165 to help with costs of hosting
the Rodney Fair 2024. This year is the Society's 170t" anniversary and the Board is
proud to be carrying on this long-standing tradition on behalf of the residents of
West Elgin. Plans are well underway for another exciting event from Friday,
September 13 to Sunday, September 15, 2024 with the theme "Wild Wild West
Elgin".
The Board would be honoured to have Warden Ed Ketchabaw help officially open
the Fair on Friday evening, September 13, 2024 at 7 p.m., and of course, we invite
all Members of County Council and County Staff to attend.
Once again, thank you so much for your generous grant and for your ongoing
support of the Rodney Fair.
We look forward to seeing y'all in Wild Wild West Elgin!
Sincerely,
Sandra Van Breda
R.A.A.S President
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COUNTY OF ELGIN
By -Law No. 24-31
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
AUGUST 13, 2024 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on July 23, 2024 be hereby adopted and
confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF
AUGUST, 2024.
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
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