03 - June 11, 2024 Budget Committee Meeting Minutesloon
ElginGounty
Budget Committee
Minutes
June 11, 2024, 1:00 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw, Chair
Deputy Warden Grant Jones
Councillor Andrew Sloan (virtual)
Councillor Mike Hentz
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Brian Masschaele, Director of Community and Cultural Services
Amy Thomson, Director of Human Resources
Peter Dutchak, Director of Engineering Services
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 1:00 p.m. with Warden Ketchabaw in the
Chair.
2. Approval of Agenda
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT the agenda for the June 11, 2024 Budget Committee meeting
be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the minutes of the Budget Committee meeting held on
February 13, 2024 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Chief Administrative Officer/Clerk - Budget Committee Terms of
Reference (verbal)
The Chief Administrative Officer recommended that the Budget Committee
undergo an evolution to become a Finance Committee with an increased
focus on long-range financial planning and policy development.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the Budget Committee evolve into a Finance
Committee with a focus on financial policy development and long-range
financial planning; and
THAT an updated Terms of Reference be developed for consideration by
the committee and by County Council.
Motion Carried.
6.2 Chief Administrative Officer/Clerk and Director of Financial
Services/Treasurer - Public Engagement Review (verbal)
The Chief Administrative Officer/Clerk and Director of Financial
Services/Treasurer presented an overview of public engagement activities
undertaken on behalf of the Budget Committee over the past several
years.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
2
RESOLVED THAT the report titled "Public Engagement Review" from the
Chief Administrative Officer/Clerk and the Director of Financial
Services/Treasurer be received and filed.
Motion Carried.
6.3 Chief Administrative Officer/Clerk and Director of Financial
Services/Treasurer - Proposed Budget Survey Review (verbal)
The Director of Financial Services/Treasurer presented potential options
for a revised Budget Survey.
Moved by: Councillor Sloan
Seconded by: Deputy Warden Jones
RESOLVED THAT Elgin County enhance communications to promote
public engagement by accepting continuous feedback through email, and
plan for several budget town hall events as part of the 2025 budget
development process.
Motion Carried.
6.4 Director of Financial Services/Treasurer - Finance Department Status
Review (verbal)
The Director of Financial Services/Treasurer provided an update on the
activities of the Finance Department and progress on the implementation
of new financial services reporting software.
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT the presentation titled "Finance Department Status
Review" from the Director of Financial Services/Treasurer be received and
filed.
Motion Carried.
7.
Other Business
None.
8.
Correspondence
None.
9.
Closed Meeting Items
None.
10.
Motion to Rise and Report
3
None.
11. Date of Next Meeting
The next Budget Committee meeting will be held at the call of the Chair.
12. Adjournment
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 2:09 p.m. to meet again at the call of
the Chair.
Motion Carried.
Katherine Thompson, W den Ed Ketchabaw,
Manager of Administrative
Services/Deputy Clerk.
0