01 - November 20, 2024 Finance Committee Agenda PackageOZ5
ElgmCounty
Finance Committee
Orders of the Day
Wednesday, November 20, 2024, 1:00 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the Budget Committee Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
1. Call to Order
2. Approval of Agenda
3. Adoption of Minutes
4. Disclosure of Pecuniary Interest and the General Nature Thereof
5. Delegations
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - 2025 Budget Open House
7. Other Business
8. Correspondence
9. Closed Meeting Items
10. Motion to Rise and Report
11. Date of Next Meeting
12. Adjournment
Pages
2
Budget Committee
Minutes
October 8, 2024, 11:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw, Chair
Deputy Warden Grant Jones
Councillor Andrew Sloan
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Jennifer Ford, Director of Financial Services/Treasurer
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Stefanie Heide, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 11.30 a.m. with Warden Ketchabaw in the
Chair.
2. Approval of Agenda
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT the agenda for the October 8, 2024 Budget Committee
meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
1
Page 2of4
RESOLVED THAT the minutes of the Budget Committee meeting held on June
11, 2024 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Chief Administrative Officer/Clerk - Finance Committee Terms of
Reference
The Chief Administrative Officer/Clerk presented the report providing
Finance Committee Terms of Reference for the Committee's discussion
and consideration.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Finance Committee Terms of
Reference" from the Chief Administrative Officer/Clerk dated October 8,
2024 be received and filed; and
THAT the Budget Committee evolve to a Finance Committee with a
broader mandate as described herein this report and recommend the
same to County Council for adoption; and
THAT the Budget Committee adopt the Committee Terms of Reference for
the Finance Committee and recommend the same to County Council for
adoption.
Motion Carried.
6.2 Chief Administrative Officer/ Clerk - Budget Public Open Houses
Discussion
The Chief Administrative Officer/Clerk led a discussion seeking the
Committee's direction to staff regarding public open houses for the
Budget.
The Committee discussed holding three (3) open houses: one centrally
located, one in the east part of the County, and one in the west part. The
Committee discussed strategies to encourage community engagement,
including the County website, messaging to the community that the
2
Page 3of4
County is always available for their comments, and providing educational
information to the public regarding the services of the County.
7. Other Business
None.
8.
Correspondence
None.
9.
Closed Meeting Items
None.
10.
Motion to Rise and Report
None.
11.
Date of Next Meeting
The Committee will meet again at the call of the Chair.
12. Adjournment
Moved by: Councillor Sloan
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 11.48 a.m. to meet again at the call of
the Chair.
Motion Carried.
Katherine Thompson, Warden Ed Ketchabaw,
Manager of Administrative Chair.
Services/Deputy Clerk.
3
Page 4of4