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04 - October 8, 2024 Budget Committee MinutesBudget Committee Minutes October 8, 2024, 11:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw, Chair Deputy Warden Grant Jones Councillor Andrew Sloan Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Jennifer Ford, Director of Financial Services/Treasurer Katherine Thompson, Manager of Administrative Services/Deputy Clerk Stefanie Heide, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 11:30 a.m. with Warden Ketchabaw in the Chair. 2. Approval of Agenda Moved by: Councillor Hentz Seconded by: Councillor Sloan RESOLVED THAT the agenda for the October 8, 2024 Budget Committee meeting be approved as presented. 3. Adoption of Minutes Moved by: Deputy Warden Jones Seconded by: Councillor Hentz 1 RESOLVED THAT the minutes of the Budget Committee meeting held on June 11, 2024 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Delegations None. 6. Reports/Briefings 6.1 Chief Administrative Officer/Clerk - Finance Committee Terms of Reference The Chief Administrative Officer/Clerk presented the report providing Finance Committee Terms of Reference for the Committee's discussion and consideration. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the report titled "Finance Committee Terms of Reference" from the Chief Administrative Officer/Clerk dated October 8, 2024 be received and filed; and THAT the Budget Committee evolve to a Finance Committee with a broader mandate as described herein this report and recommend the same to County Council for adoption; and THAT the Budget Committee adopt the Committee Terms of Reference for the Finance Committee and recommend the same to County Council for adoption. Motion Carried. 6.2 Chief Administrative Officer/ Clerk - Budget Public Open Houses Discussion The Chief Administrative Officer/Clerk led a discussion seeking the Committee's direction to staff regarding public open houses for the Budget. The Committee discussed holding three (3) open houses: one centrally located, one in the east part of the County, and one in the west part. The Committee discussed strategies to encourage community engagement, including the County website, messaging to the community that the K 7 8. 9. County is always available for their comments, and providing educational information to the public regarding the services of the County. Other Business None. Correspondence None. Closed Meeting Items None. 10. Motion to Rise and Report None. 11. Date of Next Meeting The Committee will meet again at the call of the Chair. 12. Adjournment Moved by: Councillor Sloan Seconded by: Councillor Hentz RESOLVED THAT we do now adjourn at 11:48 a.m. to meet again at the call of the Chair. Motion Carried. P- Katherine Thompson, Manager of Administrative Services/Deputy Clerk. 3 W rden Ed Ketchabaw, Chair.