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26 - November 26, 2024 County Council Agenda PackageElgmCounty Elgin County Council Regular Council Meeting Merged Agenda Tuesday, November 26, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. Pages 1. Call to Order 2. Adoption of Minutes 4 3. Disclosure of Pecuniary Interest and the General Nature Thereof 4. Presenting Petitions, Presentations and Delegations 5. Committee of the Whole 6. Reports of Council, Outside Boards and Staff 6.1 Tree Commissioner/Weed Inspector - Tree Commissioner/Weed 10 Inspector Quarterly Report January — March 2024 and Quarterly Report April — June 2024 6.2 Manager of Procurement & Risk - General Insurance and Risk 14 Management Services Program for 2025 6.3 Senior Planner - Draft Plan of Subdivision 34T-WE2301, Municipality of 18 West Elgin, Lot 30, Registered Plan No. 202 22003 Queen's Line 6.4 Senior Planner - Municipality of Bayham Official Plan Amendment No. 40 38, Part of Lot 1, Part of Snow Street, Registered Plan 54 6.5 Director of Planning and Development - County Planning Application 52 Fees Amendment 6.6 Manager of Administrative Services/Deputy Clerk - 2025 ROMA 61 Delegation Requests Update 6.7 Chief Administrative Officer/Clerk - Elgin County Corporate Mission, 68 Vision, Values and Strategic Plan 7. Council Correspondence 7.1 Items for Consideration 7.1.1 Letter from Andrew Sloan, Chair, Elgin OPP Detachment Board 76 seeking Council's consent for the County of Elgin to continue its role as administrator for the Detachment Board until March 31, 2025. 7.2 Items for Information (Consent Agenda) 7.2.1 Ontario Library Association and Federation of Ontario Public 77 Libraries July 2024 Newsletter: Supporting Ontario's Public Libraries to Empower Local Economic Growth 7.2.2 Ontario Library Association and Federation of Ontario Public 82 Libraries August 2024 Newsletter: Ontario Digital Public Library - Bridging the Digital Divide 7.2.3 Resolution from the City of Toronto expressing opposition to 85 proposed amendments to Part XI of the Highway Traffic Act contained in Bill 212 7.2.4 Resolution from the Township of Russell requesting the 92 redistribution of the Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding 8. Other Business 8.1 Statements/Inquiries by Members 8.2 Notice of Motion *8.2.1 Councillor Sloan - Notice of Motion 8.3 Matters of Urgency 9. Closed Meeting Items 9.1 Closed Meeting Minutes - November 12, 2024 9.2 Director of Human Resources - Labour Relations Matter Municipal Act Section 239 (2) (d) labour relations or employee negotiations. 9.3 Warden Ketchabaw - Chief Administrative Officer/Clerk Performance Review (verbal) Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees. 9.4 Chief Administrative Officer/Clerk - Personnel Matter (verbal) Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees. 10. Motion to Rise and Report 11. Motion to Adopt Recommendations from the Committee of the Whole 12. Consideration of By -Laws 12.1 By -Law No. 24-40 Procedural By -Law Amendment - Inaugural Meeting 95 and Election of Warden Page 2 of 97 12.2 By -Law No. 24-41 Confirmation 13. Adjournment Otl Page 3of97 Elgin County Council Minutes November 12, 2024, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Deputy Warden Grant Jones Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Brian Masschaele, Director of Community & Cultural Services (virtual) Amy Thomson, Director of Human Resources (virtual) Michele Harris, Director of Homes and Seniors Services Jennifer Ford, Director of Financial Services/Treasurer (virtual) Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Andrew Case, Solicitor Andrea Loughlean, Manager of Emergency Management & Elgin -Middlesex Regional Fire School Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator Call to Order The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the chair. 2. Adoption of Minutes Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT the minutes of the meeting held on October 22, 2024 and the minutes of the Special Meeting of Council held on November 5, 2024 be adopted. Motion Carried. 3. Disclosure of Pecuniary Interest and the General Nature Thereof None. 4. Presenting Petitions, Presentations and Delegations Page 4 of 97 4.1 Elgin County Fire Chiefs - Elgin County Fire Radio Communications System The Fire Chief of the Municipality of Central Elgin and Fire Coordinator for the County of Elgin Raymond Ormerod, the Fire Chief of the Township of Southwold and Municipalities of Dutton Dunwich and West Elgin and Alternate Fire Coordinator for the County of Elgin Jeff McArthur, the Fire Chief of the Municipality of Bayham Harry Baranik, the Fire Chief of the Town of Aylmer Todd McKone, and the Fire Chief of the Township of Malahide Jeff Spoor provided a presentation to County Council regarding the Elgin County Fire Radio Communication System. Moved by: Councillor Leatham Seconded by: Deputy Warden Jones RESOLVED THAT the presentation from the Elgin County Fire Chiefs be received and filed; and THAT the County of Elgin coordinate the development of a working group with the Fire Chiefs, local municipal representatives and County staff to gather information and report back to Council with recommendations. Motion Carried. 5. Committee of the Whole Moved by: Councillor Noble Seconded by: Councillor Widner RESOLVED THAT we do now move into Committee of the Whole. Motion Carried. 6. Reports of Council, Outside Boards and Staff 6.1 Warden Ketchabaw - Warden's Activity Report (October 2024) Warden Ketchabaw presented the report that details his activities during the month of October 2024. Moved by: Councillor Noble Seconded by: Councillor Couckuyt RESOLVED THAT the report titled "Warden's Activity Report (October 2024) from Warden Ketchabaw dated November 12, 2024 be received and filed. Motion Carried. 6.2 Councillor Noble - Joint Accessibility Advisory Committee (JAAC) - Committee Appointment Councillor Noble presented the report recommending a community member to be appointed to the Elgin/Central Elgin Joint Accessibility Advisory Committee for the remainder of the 2023-2026 term. Moved by: Councillor Hentz Seconded by: Councillor Noble RESOLVED THAT the report titled "Joint Accessibility Advisory Committee (JAAC) - Committee Appointment" from Councillor Noble dated November 12, 2024 be received and filed; and THAT Carleen Green be appointed to the Elgin/Central Elgin Joint Accessibility Advisory Committee for the remainder of the 2023-2026 term, subject to the approval of the Council of the Municipality of Central Elgin. Page 5 of 97 Motion Carried. 6.3 Director of Engineering Services - Asset and Work Order Management Software System — Feasibility Study The Director of Engineering Services presented the report discussing the resolution received from the Municipality of Central Elgin requesting the County to explore the purchase of an asset and work order management software system. Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the report titled "Work Order Software — Feasibility Study" from the Director of Engineering Services dated November 12, 2024 be received and filed; and THAT a project be included within the 2025 budget deliberations to complete a County -wide works order software solution feasibility and implementation study, estimated to be valued at $30,000. Motion Carried. 6.4 Director of Engineering Services - Mapleton Bridge Rehabilitation (Tender No. 2024-T34) — Contract Award The Director of Engineering Services presented the report providing details on the tender issued and bids received for the Mapleton Bridge Rehabilitation project on Belmont Road (CR74) north of Ron McNeil Line in the Municipality of Central Elgin. Moved by: Councillor Leatham Seconded by: Councillor Sloan RESOLVED THAT Facca Incorporated be selected to complete the Mapleton Bridge Rehabilitation, Tender No. 2024-T34 at a total price of $828,000, inclusive of a $75,000 contingency allowance and exclusive of H.S.T.; and THAT the Warden and Chief Administrative Officer/Clerk be directed and authorized to sign the contract. Motion Carried. 6.5 Manager of Administrative Services/Deputy Clerk - 2025 County Council Meeting Schedule Council recessed at 9:59 a.m. and reconvened at 10:12 a.m. The Manager of Administrative Services/Deputy Clerk presented the report seeking Council's approval of the 2025 Elgin County Council Meeting Schedule. Moved by: Councillor Widner Seconded by: Councillor Couckuyt RESOLVED THAT the report titled "2025 County Council Meeting Schedule" from the Manager of Administrative Services/Deputy Clerk dated November 12, 2024 be received and filed; and THAT the 2025 County Council Meeting schedule be approved as presented; and THAT notice of the 2025 schedule of County Council Meetings and any special meetings outside of the adopted schedule of regular meetings of Council be made available from the Municipal Office and posted on the Page 6 of 97 County's website in accordance with Elgin County Council's Procedural By -Law. Motion Carried. 6.6 Manager of Administrative Services/Deputy Clerk - Rural Ontario Municipal Association (ROMA) Delegation Requests The Manager of Administrative Services/Deputy Clerk presented the report summarizing the delegation activities of the County of Elgin in 2024 and seeking Council's direction regarding delegations at the upcoming ROMA Conference in January of 2025. Moved by: Councillor Sloan Seconded by: Councillor Leatham RESOLVED THAT the report titled "Rural Ontario Municipal Association (ROMA) Delegation Requests" from the Manager of Administrative Services/Deputy Clerk dated November 12, 2024, be received and filed; and THAT staff prepare draft delegation materials for delegations with the Ministry of Health regarding public health units, the Ministry of the Environment regarding sensor overrides on diesel frontline service vehicles, and with the Ministry of Transportation and Ministry of Municipal Affairs and Housing regarding the development of the former psych lands in Central Elgin and other developments in the region; and THAT staff bring these drafts to Council for consideration on November 26, 2024. Motion Carried. 6.7 Manager of Administrative Services/Deputy Clerk - Updates to Warden's Election Procedures The Manager of Administrative Services/Deputy Clerk presented a report and a draft of the Procedural By -Law Warden's Election Amendment for Council's consideration in follow-up to the feedback that Council provided to staff at the October 22, 2024 meeting of County Council. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the report titled "Updates to Warden's Election Procedures" from the Manager of Administrative Services/Deputy Clerk dated November 12, 2024, be received and filed; and THAT staff incorporate County Council direction regarding the proposed changes to the procedures for the Inaugural Meeting and Annual Election of the Warden into a draft by-law for consideration at the November 26, 2024 meeting; and THAT this report act as Notice of the intent to repeal By -Law 21-42 and adopt an amendment to By -Law 19-41 that governs the Inaugural Meeting and Annual Election of the Warden at the November 26, 2024 Regular Meeting of Council. Motion Carried. 7. Council Correspondence 7.1 Items for Consideration 7.2 Items for Information (Consent Agenda) Page 7 of 97 Moved by: Councillor Noble Seconded by: Councillor Leatham RESOLVED THAT Correspondence Items #7.2.1 - 7.2.4 be received and filed. Motion Carried. 7.2.1 The Inn St. Thomas -Elgin Newsletter Fall 2024 7.2.2 Resolution from the Council of the Township of Whitewater Region re: Ontario Provincial Police Notice of Motion for funding support 7.2.3 County of Elgin Emergency Management - Crisis & Emergency Communications Workshops 7.2.4 Letter from Innovation, Science and Economic Development Canada - Prime Minister's Awards Call for Nominations 8. Other Business 8.1 Statements/Inquiries by Members 8.1.1 Warden Ketchabaw - 2024 Christmas Parades in Elgin County Warden Ketchabaw invited County Councillors to attend upcoming Christmas parades across the County, starting with the Santa Claus Parade in Aylmer on Saturday, November 23, 2024 at 2:00 p.m., and followed by the Dickens' Day parade on November 29, 2024. Warden Ketchabaw stated he will send a list of all the Christmas Parades to County Councillors. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. Closed Meeting Items Moved by: Councillor Widner Seconded by: Councillor Sloan RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - October 22, 2024 Closed Meeting Item #2 - Whites Station Lease (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Motion Carried. 9.1 Closed Meeting Minutes - October 22, 2024 9.2 Director of Engineering Services - Whites Station Lease 10. Motion to Rise and Report Moved by: Councillor Giguere Seconded by: Councillor Sloan RESOLVED THAT we do now rise and report. 5 Page 8 of 97 Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - October 22, 2024 Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the October 22, 2024 Closed Meeting Minutes be adopted. Motion Carried. Closed Meetina Item #2 - Whites Station Lease Moved by: Councillor Giguere Seconded by: Deputy Warden Jones RESOLVED THAT staff retain a certified property appraiser to complete a fair market value report for #42343 Fruit Ridge Line for potential sale and report back to Council with its findings. Motion Carried. 11. Motion to Adopt Recommendations from the Committee of the Whole Moved by: Councillor Sloan Seconded by: Councillor Leatham RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. Consideration of By -Laws 12.1 By -Law No. 24-39 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 12, 2024 Meeting. Moved by: Councillor Sloan Seconded by: Deputy Warden Jones RESOLVED THAT By -Law No. 24-39 be now read a first, second, and third time and finally passed. Motion Carried. 13. Adjournment Moved by: Councillor Widner Seconded by: Councillor Sloan RESOLVED THAT we do now adjourn at 11:35 a.m. to meet again on November 26, 2024 at 9:00 a.m. Motion Carried. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. E^ Page 9 of 97 ElginCounty Report to County Council From: Jeff Lawrence, Tree Commissioner/Weed Inspector Date: November 26, 2024 Subject: Tree Commissioner/Weed Inspector Quarterly Report January — March 2024 and Quarterly Report April — June 2024 Recommendation(s): THAT the report titled "Tree Commissioner/Weed Inspector Quarterly Report January — March 2024 and Quarterly Report April — June 2024" from the Tree Commissioner/Weed Inspector dated November 26, 2024 be received and filed. Introduction: The following is a summary of activity related to the Elgin County Woodlands Conservation By -Law for the period of January 1, 2024 to March 31, 2024 and April 1, 2024 to June 30, 2024 and weed inspection activity for the same two periods. Backaround and Discussion: Logging Activity/Applications to Harvest: A total of 26(24) applications to harvest were submitted from January 1, 2024 to March 31, 2024. Applications were filed by municipality as follows: West Elgin-3(10), Dutton/Dunwich-1(0), Southwold-5(2), Central Elgin-4(3), Malahide-5(6), and Bayham- 8(3). The total volume for harvest was approximately 570 thousand board feet(709). The total forested area involved in these harvests was approximately 670 acres(473). Numbers in brackets are corresponding first quarter numbers from 2023. A total of 17(19) applications to harvest were submitted from April 1, 2024 to June 30, 2024. Applications were filed by municipality as follows: West Elgin-2(3), Dutton/Dunwich-1(3), Southwold-5(0), Central Elgin-2(3), Malahide-3(5), and Bayham- 4(5). The total volume for harvest was approximately 540 thousand board feet(917). The total forested area involved in these harvests was approximately 426 acres(637). Numbers in brackets are corresponding second quarter numbers from 2023. Page 10 of 97 Applications for Woodland Clearings: Two (2) Council Exemption for Woodland Clearing applications were received between January 1, 2024 and March 31, 2024 for the clearing of approximately 0.435 hectares in the Municipality of West Elgin and approximately 0.18 hectares in the Municipality of Bayham. Both Council Exemption for Woodland Clearing applications received in the first quarter of 2024 were approved in the second quarter following the required public consultation component of the review process, conditional upon conformity with Elgin County's "No Net Loss" policy. Weed Complaints and Orders: No weed complaints were received in the first quarter of 2024. Two (2) weed complaints were received in the second quarter of 2024. One (1) of these complaints was negative for Giant Hogweed. The remaining complaint was addressed by the landowner. No Weed Destruction Orders were issued in the first half of 2024. Industry News: Spotted Lanternfly Spotted Lanternfly (Lycorma delicatula) is an insect species indigenous to parts of China and Vietnam. Spotted Lanternfly populations have established in the United States to the point it is considered an invasive species in much of the northeastern United States and is rapidly spreading west and south. No established Spotted Lanternfly populations have been identified in Canada to -date, but established populations have been found as close as Buffalo, New York. Spotted Lanternfly tend to feed in swarms and presents a significant threat to the grape crop, tender fruit and horticulture industries. The preferred hosts for Spotted Lanternfly are the (invasive) Tree of Heaven and grape (vines), however it readily adapts to feed on black walnut and many fruit species such as peaches, cherries, plums, nectarines, apricots etc., malus spp. (apple), and many of our native deciduous trees and soybeans. Adult Spotted Lanternfly are relatively easy to identify. They are approximately one inch long and half an inch wide at rest and have brightly coloured, spotted wings. Adults are active from mid -summer to late Fall and begin laying eggs in September. Signs of a Spotted Lanternfly infestation may include- - Sap oozing or weeping from open wounds on tree trunks, which appear wet and give off fermented odors. - One -inch -long egg masses that are brownish -gray, waxy and mud -like when new. Old egg masses are brown and scaly. Page 11 of 97 Massive honeydew build-up under plants, sometimes with black sooty mold developing. While adult Spotted Lanternfly can jump and fly short distances, they spread primarily through human activity. They can lay their eggs on any number of surfaces, such as vehicles, stone, rusty metal, outdoor furniture, and firewood. Adults can be easily transported by hitching rides in vehicles, on any outdoor item, or cling to clothing or hats. Interested councillors can learn more about Spotted Lanternfly and find pictures at: u n n ll ^ u l� a °� �!� II � �g I 1[ u e � lr ii e �� e � r.e � I� a ll' e T u n .:lip n u,.0 11 u e �� s ll�� u � �..0 l� a ° � � �� un� a bull l nlu //V ii Vi II II III l4� III �eM Ip II p aIII 4atl„I11ve sj nl48'sIIM u� ill;� l�us. Financial Implications: None. Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ® Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Im None. Communication Requirements: �M Page 12 of 97 Conclusion: The above report details the activities of the Tree Commissioner/Weed Inspector for the First Quarter 2024 and the Second Quarter 2024. All of which is Respectfully Submitted Jeff Lawrence Tree Commissioner/Weed Inspector Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 13 of 97 ElginCounty Report to County Council From: Mike Hoogstra, Manager of Procurement & Risk Date: November 26, 2024 Subject: General Insurance and Risk Management Services Program for 2025 Recommendation(s): THAT the General Insurance and Risk Management Services Program proposed by Marsh Canada Limited ("Marsh") be approved at the annual premium cost of $618,652 plus taxes commencing December 15, 2024 and expiring on December 15, 2025; and, THAT the Manager of Procurement & Risk and Director of Financial Services/Treasurer be authorized to renew the policy. Introduction: This report provides details regarding General Insurance and Risk Management Services for 2025. Background and Discussion: Pursuant to Council's resolution on December 9, 2021, Marsh was awarded the competitive RFP process to provide a General Insurance and Risk Management Services Program for 2022. The RFP award also included options to renew for up to four, one- year terms, subject to annual Council approval of the proposed renewal program. Staff recently received the renewal proposal regarding the extension of the existing contract for our insurance program for 2025. This constitutes the third one-year renewal of the potential four one-year terms identified above. Marsh provided the following premium information: 2025 Annual Premium (Proposed) $618,652 2024 Annual Premium $573,931 1 ncrease $44,721 (7.8%) Page 14 of 97 The 2024 premium increase is 7.8%. Marsh noted that the increases are primarily a result of the following: • Liability— Increase due to market conditions. • Property — Increase due to increased property/equipment values and standard rate increases. • Auto — Increase due to market conditions, the addition of one vehicle and four trailers in 2024. The attached `Annual Premium Comparison' is provided for Council's information showing the premium difference for each policy line from 2024 to 2025. Rates for cyber insurance, accident insurance, crime and out of province emergency medical coverage have no increase. At this time, we are not recommending the County go to market for the 2025 policy term due to ongoing market conditions and limited firms providing municipal insurance programs. It is recommended that the County renew the policy with Marsh for a one- year term. For Council's information, a summary of the actual annual premium costs for the last seven (7) years are provided below: Annual Premium Cost % Increase 2025 - Proposed $618,652 7.8% 20241 $573,931 18.1 % 20232 $486,023 14.4% 2022 $426,866 15% 2021 $370,852 11.4% 20203 $332,737 6% 2019 4 $312,674 % 2018 $385,229 4.9% Several neighbouring municipalities are also renewing their insurance policies at the end of 2024. Based on limited information received at the time of writing this report, increases are in the range of two to ten percent. Financial Implications: The 2025 insurance premium cost is $618,652 which represents an increase of 7.8% over the expiring premium. Approximately five percent of the increase can be attributed to standard market increases from the Insurer. The remaining percentage can be attributed to increasing property and equipment values which will total 150 million in 2025. Terrace Lodge property insurance increase is approximately $40,000 or 8.3% of 18.1 % increase. 2 Property insurance deductible was increased to lower premium increase from 21 % to 14.4%. 3 Cyber coverage was added in 2020. 4 RFP issued and insurance program moved to Marsh from Frank Cowan Company. Page 15 of 97 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ❑ Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: None. Communication Requirements: None. Conclusion: A recent � \Jai I[ � �n ll i«�,�dgj �M prepared by AON' indicated II'� e��llll ��(w)�� e;��i�ue��N�ue;;�i��u Iliru^��:.�uue��i�u�� "historical market challenges like inflation and interest rate volatility appear to be stabilizing and easing market conditions, however catastrophic events continue to pressure the Canadian insurance marketplace." The 7.8% increase is still well above traditional inflation numbers; however, this is one of the lowest increases in the last four (4) years. All of which is Respectfully Submitted Mike Hoogstra Manager of Procurement & Risk Jennifer Ford Director of Financial Services/Treasurer Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk (https-Hinsights-north-america.aon.com/ca-en/insurance/insurance-market-canada- report, 2024) Page 16 of 97 County Annual Premium of Elgin Comparison 2023-2024 2024-2025 Premium Difference Increase Ciarmnev°st Liability -Population 50,069 51,912 Premium: $ 206,300 $ 216,615 $ 10,315 5.00 r 'a7 o,f° n + r l :rn :rru• Environmental Impairment Liability $ 6,251 $ 6,563 $ 312 4.99 r ',a, .i ;j(W r l i x;;rr :rn" Automobile - Number of Vehicles/Trailers 3 8 5 Premium: $ 4,109 $ 7,397 $ 3,288 80.02 fi ^i,o:;,� , r ^r ;,;,i u 7 r as f b. , Total Insured Values $ 138,926,475 $ 149,598,141 $ 10,671,666 7.68 r ',a, r a^; r7 ti ijpd u f >i::YV Property Premium: $ 217,174 $ 242,383 $ 25,209 11.61 ;,r,,.,, i, 1 i rrs r iI7 r,1 v r i ^; & n'aPn ycl"r+Pate Rnzr+ma:NY6" Boiler Premium: $ 21,717 $ 24,238 $ 2,521 11.61 Crime Premium $ 2,600 $ 2,600 $ - Umbrella Liability Premium $ 61,518 $ 64,594 $ 3,076 5.00 r ',a, o,f° n + r l :rn :rru• Councillors Accident $ 3,152 $ 3,152 $ - Out of Province Emergency Medical $ 960 $ 960 $ - Volunteers Accident $ 750 $ 750 S - Cyber $ 48,900 $ 48,900 $ - 0.00 1 ,,Ib , l 'ras 7 n rr ^1, J' u r rvvra�� Cyber Policy Fee $ 500 $ 500 Total Premium $ 573,931 1 $ 618,6521 $ 44,721 Overall Percentage Change 7.8% Date: Nov 08, 2024 SP Deductible Limits Liability $ 25,000 Property $ 50,000 Auto, uto $ 1,000 Cyberl $ 35,000 24-25 Renewal Comparison - Elgin County_Nov-18 2024-11-18 Page 17 of 97 ElginCounty Report to County Council From: Diana Morris, Senior Planner Date: November 26, 2024 Subject: Draft Plan of Subdivision 34T-WE2301, Municipality of West Elgin, Lot 30, Registered Plan No. 202 22003 Queen's Line Recommendation(s): THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision by Monteith Brown Planning Consultants on behalf of KLM Holdings dated June 5, 2024; and THAT staff be directed to provide notice of decision subject to the conditions of final approval in accordance with the requirements of the Planning Act. Introduction: This report will provide County Council with information required to consider granting approval to the above noted draft plan of subdivision, in accordance with Section 51 of the Planning Act, the Council of the County of Elgin, as "Approval Authority," is required to decide which gives approval or refusal for a proposed draft plan of subdivision. Background and Discussion: The County of Elgin is in receipt of a draft plan of subdivision application for the above noted subject lands, located on the south side of Queens Line, immediately east of Rodney Cemetery. The subject lands consist of a total area of 3.14ha (7.75ac), frontage of 59.1 m (193.89ft) along Queen's Line and 20.1 m (66ft) of frontage on Harper Street. The lands are currently vacant. The proposed draft plan of subdivision application is for a total of twenty-eight (28) lots for single -detached dwellings, two (2) blocks for townhouse development and a new public road. The subject lands are within the Tier One settlement area designation on Schedule `A' - Land Use in the Elgin County Official Plan. These settlement areas have full municipal Page 18 of 97 services and the potential for a range of uses and opportunities and therefore, majority of new growth should be directed to these areas. The Official Plan of the Municipality of West Elgin designates the lands as `Residential' on Schedule `C'- Land Use and Transportation. The proposed development is a combination of infill and rounding out development with existing residential to the north and east. The Official Plan supports the intensification and redevelopment within the area of Rodney and promotes opportunities for the development of vacant and underutilized land. The subject lands are zoned Future Residential (FR) and Residential First Density (R1) Zone on Schedule B, Map 3 of the Municipality of West Elgin Zoning By-law 2015-36. In order to proceed with the proposed development, a Zoning By-law Amendment is required to rezone the lands to a site -specific Residential Second Density Special Use Regulation 2 (R2-2) for the proposed single -detached dwellings (Lots 1-28). The proposed townhouse blocks, (blocks 29 and 30), are required to be rezoned to a site - specific Residential Third Density Special Use Regulation to permit townhouse dwellings. The proposed Zoning By-law Amendment was passed by By-law No.2024-64 (File No. D14 2-2023) by Council on September 12, 2024. The subject application proceeded through the standard application process including the preparation, review, and acceptance of a number of technical studies and reports, and the technical circulation to statutory review agencies. Multiple public meetings were subsequently held, leading to the Council of the Municipality of West Elgin endorsing the proposed plan of subdivision. County staff have had the opportunity to review the subject application under the requirements of the Planning Act, the Provincial Planning Statement, the County Official Plan, and the West Elgin Official Plan and are satisfied that the application meets all relevant requirements. Further, a series of conditions to the draft approval have been prepared to accompany the approval, should County Council deem it appropriate to approve, including conditions from: the Municipality of West Elgin, Enbridge, Bell Canada, Canada Post and the Lower Thames Valley Conservation Authority. On September 12, 2024, West Elgin Council provided a resolution of support for the Draft Plan of Subdivision subject to the County of Elgin's approval. Financial Implications: There are no identified direct financial implications to the County with respect to the approval of the application. Page 19 of 97 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: This amendment will directly impact the Municipality of West Elgin. Communication Reauirements: Notice of the decision will be sent out to all parties that requested notification, to the local municipality, and to any other person / body prescribed under the Planning Act Conclusion: Based on the above analysis it is recommended that County Council provide draft plan approval to the subject application along with the associated conditions, as the application: • Is consistent with the Provincial Planning Statement; • Conforms to the County of Elgin Official Plan and Municipality of West Elgin Official Plan; and; • Conforms to the Municipality of West Elgin Zoning By-law and associated approved By-law 2024-64. • Constitutes good land use planning. Attachments: Appendix A- Location Map Appendix B- Elgin County Official Plan Map Appendix C- Municipality of West Elgin Official Plan Map Appendix D- Municipality of West Elgin Zoning Map Appendix E- Draft Plan of Subdivision Page 20 of 97 Appendix F- Approved By-law No. 2024-64 (Municipality of West Elgin) Appendix G- Conditions of Draft Plan Approval All of which is Respectfully Submitted Diana Morris, RPP, MCIP Senior Planner Reviewed by: Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Mat Vaughan, RPP, MCIP Director of Planning and Development Page 21 of 97 103 9 9 01 e- - Rodney ,oa oa 2 2 I ✓ 0 500 1000 2000 3000 Meters Site Location Legend County of Elgin Official Plan ON Subject site: 22003 Queen street, RodneyLand Use Designations Strategic Employment 'g �� L�' Ill.„m.t 0 File Number: Planning Report 2024-27 Settlement Areas Areas Owner: RODNEY LAND DEVELOPMENT CA: Lower Thames Conservation IM Tier 1i St. Thomas Municipal Airport Schedule 'A' Created By: TE County Structure Map Date: 11/05/2024 ® Tier 2 Provincial Highway Municipality of West Elgin Date: November 07, 24 Projection: NAD 83 Zonee 17 17N Zone Tier 3 County Highway Disclaimer: The County of Elgin takes every precaution to put up-to-date and ii correct information on all maps published by Corporate Applications, The Corporation of the County Elgin Agricultural p Pa G gg 0 �� d a oa However, it does not expressly warranty that the information contained in the map is accurate on the date of publication. All users may use this information at their own risk. The Municipality will not Prepared By: Planning and Development entertain any claims arising out of the use of this map or information. on nm lit lZ '11000%%%//%% ,. iI ° Ili i 4 Location Map Schedule'C'- Land Use &Transportation Plan Subject Site: 22003 Queen Street, Rodney ON File Number: Planning Report 2024-27 Owner: RODNEY LAND DEVELOPMENT CA: Lower Thames Conservation Created By: TE Date: 11 /05/2024 Municipality of West Elgin Page 24 of 97 LEGEND SUBJECT LANDS RESIDENTIAL DOWNTOWN CORE COMMERCIAL INDUSTRIAL OPEN SPACE SIERVIICEAREAA 0 SERVICE AREA B � • � SETTLEMENT AREA BOUNDARY COUNTY ROAD LOCAL ROAD 1-H Al ... R 1 1 EF �I m =*��QUIEENSXINE M' FRI -HARPER:STREE OEM R1 LU R11 . ........................ .. . . . .............. U 0S ..... ... 0S ....... �Al ---- --- HginCounty Legend Zoning Location Map Subject Site Subject Site: 22003 Queen Street, Rodney ON File Number: Planning Report 2024-27 Owner: RODNEY LAND DEVELOPMENT County Road CA: Lower Thames Conservation Created By: TE Date: 11/05/2024 Local Road Municipality of West Elgin M Buildings The Corporation of the County Elgin Prepared By: Planning and Development 0 25 50age 25 of 97100 i ,� i M teith B Wn G w - DRAFT PLAN OF � I SUBDIVISION A51 a ., — solar panels x z al SUBJE �resdent�.. w...........____,_..................._,____ .�---AREA�3.13�� T LANDS _. eA aN N, r x x r 20 BLOCK 31 SWoras w.r,t tastnn.Ervr J -e CKN residential . " - •� uIs I 27 BLOCK 29.... - t 3'�it }�✓.—. — .. MULTI UNIT 25 1 24 01 23 22 f 21 20 19 RESIDENTIALO -------- residential� I I" ' r ? - ewes 2121 1 °.. o I I I I oo� y z Lam. �xv. AOOES6 TO " ®RtN-A i _ — _ _ o r- -�- r `f F RIEID�� t .;d 1 df 2 W 3 'I 4 „l' 5 0 a„ 9 g." 10 1V 11 1 12 13 CB-K32 BiK32 iY ! bt 03 RESERVE rr 5 ail%i¢ agriculture V cemetery aJK LM H O LID I NG$ 1 oa LINE } Duee SUBDIVISION RODNEY JWa. moo. an xs a e 1 The Corporation of the Municipality of West Elgin yJm.2O24'84 Being aBy-Law toAmend the Municipality ofWest Elgin Comprehensive Zoning By -Law No. 2015'36for 22UO3Queen's Line. Whereas the Council ofthe Corporation ofthe Municipality ofWest Elgin deems itadvisable to amend By-law No. 2015-36. as amended, being the Comprehensive Zoning By-law of the Municipality of West Elgin: Now Therefore the Council ofthe Corporation ofthe Municipality ofWest Elgin enacts us That Schedule "B"0Rodney Map 3toBy-law No. 2015-36.ishereby amended by changing the subject property from Future Residential (FR) Zone and Residential First Density (R1) Zone to a Site -Specific Residential Second Density Special Use Regulation 2(R2-2)Zone, for those lands hatched and described aaR2-2on Schedule "A" attached hereto and forming part of this By-law, being Lot 30, Plan 22.and Part ofLot 2.RP11R5577&Part 1.RP11R10A5G.inthe Municipality of West Elgin, in the County of Elgin. 2. That By-law No. 2015-36, as amended, is hereby further amended by adding the following subsection toSection U.3 : ^0.32 u) Defined Area R2-2 as shown on Schedule "B", Map 3. b) Permitted Uses duplex dwelling group home home occupation semi-detached dwelling single unit dwelling o) Notwithstanding any other provisions of Section Q of the By-law, the lands zoned R2-2 the following special zone standards apply: i) Minimum Lot Area (duplex cxsingle unit dwelling) 475n2 ii) Minimum Exterior Side Yard 4.0 m iii) Minimum Interior Side Yard 1.5mwith attached gemgm. 1.5 m & 3 m with nogarage or carport Page 27 of 97 The Corporation of the Municipality of West Elgin By-law 2024-64 Paae 2 of 4 3. That Schedule "B" (Rodney) Map 3 to By-law No. 2015-36, is hereby amended by changing the subject property from Future Residential (FR) Zone to a Site -Specific Residential Third Density Special Use Regulation 7 (R3-7) Zone, for those lands cross -hatched and described as R3-7 on Schedule "A" attached hereto and forming part of this By-law, being Lot 30, Plan 22, and Part of Lot 2, RP 11 R 5577 & Part 1, RP 11 R 10956, in the Municipality of West Elgin, in the County of Elgin. 4. That By-law No. 2015-36, as amended, is hereby further amended by adding the following subsection to Section 10.3 Site -Specific Zones: "10.3.7 a) Defined Area R3-7 as shown on Schedule "B", Map 3. b) Permitted Uses apartment dwelling double duplex dwelling home occupation multi -unit dwelling senior citizen's dwelling townhouse dwelling c) Notwithstanding any other provisions of Section 10 of the By-law, the lands zoned R3-7 the following special zone standards apply: Minimum Lot Frontage Townhouse & Multi Unit Dwellings 13 m ii) Lot Coverage (Maximum) 40% iii) Rear Yard Depth 8.0 m iv) Minimum Interior Side Yard Townhouse Dwelling 4 m Townhouse Dwelling Unit 4 m, 0 m along a common wall Page 28 of 97 The Corporation of the Municipality of West Elgin By-law 2024-64 Page 3 of 4 This By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law, except for such parts as are repealed or amended as so directed by the Ontario Land Tribunal (OLT), shall be deemed to have come into force on the day it was passed. Read a first, second, and third time and finally passe this 12'h day of September 2024. Richard Leatham Terri T6wstiuc Mayor Clerk Page 29 of 97 The Corporation ufthe Municipality nfWest Elgin By'law2024-G4 Paoa4of4 LA Or RE I;, I. R2�2�� R1 01 E Fi os FR Lo CONCESSION VIIi Al FR Municipality of WEST ELGIIV, This is Schedule "A" to By-law No. 2024-64 passed on the 12th day of Septern 024. MAYOR It K Comprehensive Zoning By -Law Page 30 of 97 Owner: KLM Holdings Applicant: Monteith Brown Date of Decision: Date of Notice: File No.: 34T- WE2301 Last Date of Appeal: Municipality: West Elgin Lapsing Date: Subject Lands: Part Lot 30, Plan 202, Pt.2 RP 11 R 5577, Geographic Township of Aldborough, Municipal West Elgin NOTICE OF DECISION On Application for Approval of Draft Plan of Subdivision under Subsection 51(37) of the Planning Act Approval of a Draft Plan of Subdivision in respect of the subject lands noted above was given by the County of Elgin on . A copy of the conditions for final approval and the draft approved plan is attached. Council considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision. When and How to File an Appeal Notice to appeal the decision to the Ontario Land Tribunal (OLT) must be filed with the County of Elgin no later than 20 days from the date of this notice as shown above as the last date of appeal. The notice of appeal should be sent to the attention of the Manager of Planning, at the address shown below and it must, (1) set out the reasons for the appeal, and (2) be accompanied by the fee prescribed under the Ontario Land Tribunal Act in the amount of $400.00 (for individuals) and $1,100 (for corporations), payable by certified cheque to the Minister of Finance, Province of Ontario. Who Can File an Appeal Only individuals, corporations or public bodies may appeal the decision in respect of a proposed plan of subdivision to the Ontario Land Tribunal. An appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or group. Right of Applicant or Public Body to Appeal Conditions The applicant or any public body may, at any time before the final plan of subdivision is approved, appeal any of the conditions imposed by the County of Elgin by filing with the County Solicitor, a notice of appeal. How to receive Notice of Changed Conditions The conditions of an approval of draft plan of subdivision may be changed at any time before the final approval is given. You will be entitled to receive notice of any changes to the conditions of approval of draft plan of subdivision if you have either, (1) made a written request to be notified of the decision, or (2) made a written request to be notified of changes to the conditions of approval of the draft plan of subdivision. Other Related Applications: Municipality of West Elgin Zoning By-law Amendment. Getting Additional Information Additional Information about the application is available for public inspection during regular office hours at the County of Elgin at the address noted below. Mailing address for Filing a Notice of Appeal County of Elgin 450 Sunset Drive, 3d Floor St. Thomas, ON N5R 5V1 Attention: County Solicitor Telephone: (519)631-1460 Fax: (519) 633-7661 Email: nloeb@elgin.ca Page 31 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin The conditions and amendments to final plan of approval for registration of this Subdivision as provided by the County of Elgin are as follows: M CONDITIONS 1. This approval applies to the draft plan of subdivision, prepared by Monteith Brown Planning consultants and certified by Robert Wood (AGM), Ontario Land Surveyor, dated June 5, 2024, which shows: • 28 low density residential building lots (Lots 1-28) • 2 multiple unit residential building lots (Blocks 29 & 30) • Street "A" (a public highway) • Harper Street (extension of a public highway) • Stormwater Pond (Block 31) • Reserve Block (Block 32). 2. This approval applies for three (3) years, and if final approval is not given by that date, the draft approval shall lapse, except in the case where an extension has been granted by the County of Elgin. 3. The municipal road allowance included on the draft plan shall meet the standards of the Municipality of West Elgin and be shown and dedicated as public highways on the final plan submitted for approval and registration. 4. The streets within the draft plan of subdivision shall be named to the satisfaction of the Municipality. 5. Prior to final approval for the registration of the subdivision, the Owner shall submit a request for municipal addressing to the Municipality to be prepared by the Municipality and submitted to the appropriate agencies. 6. The Owner enters into a subdivision agreement, pursuant to the authority of Section 51(26) of the Planning Act, as amended, with the Municipality of West Elgin wherein the owner agrees to satisfy all the requirements, financial and otherwise, of the Municipality of West Elgin concerning the installation of services including roads, sanitary sewerage collection system, water distribution system, utilities and stormwater management facilities for the development of the lands within the plan. 7. That the Owner must enter into a subdivision agreement, pursuant to the authority of section 51(26) of the Planning Act, as amended, with the Municipality wherein the owner PAI Page 32 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin agrees to satisfy all the requirements, financial and otherwise, of the Municipality respecting the conditions of approval set out herein, and the laying out and development of the site, the installation of facilities and services including roads, on -site sewage collection systems, which includes the following: a) The owner agrees to satisfy all financial requirements including outstanding Municipal Property taxes and invoices for services provided prior to issuance of building permits; b) The development shall be serviced by municipal water at the developer's expense. The Municipality shall confirm that there is uncommitted reserve water treatment capacity to service the development; c) The development shall be serviced by municipal sanitary sewage system at the developer's expense. The Municipality shall confirm that there is uncommitted reservice sanitary sewer capacity to service the development; d) The development shall be serviced by a stormwater management system, combined with stormwater management facilities for water quantity and quality; e) An Environmental Compliance Approval must be obtained from the MECP for storm water management in advance of any development same as above. That the Owner obtain an Environmental Compliance Approval from the Ministry of the Environment and Climate Change for storm water management prior to any development requiring a building permit. The subdivision agreement shall contain provisions regarding the development, implementation, installation, and maintenance of the storm water management facilities; f) Any unplugged oil or gas wells discovered during the development process must be plugged in accordance with the Oil, Gas and Salt Resources Act; g) Permits must be obtained for any lots within the regulation area from Lower Thames Valley Conservation Authority (LTVCA), as defined by the regulation under the Conservation Authority's Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation O. Reg. 152/06 under the Conservation Authorities, prior to commencing any construction, as defined by the Conservation Authorities Act, and/or grading on the site; h) Erosion and sediment control plan(s) applicable to the development, to the satisfaction of the Municipality and the Lower Thames Valley Conservation Authority prior to commencement of any development, as defined under the Conservation Authorities Act, including grading and/or Site alteration works upon the subject lands; Page 33 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin i) Installation of geodetic monuments within the subdivision. The number, specifications and location of the monuments are to be approved by the Municipality. j) That the Owner convey to and consolidate with 202 Harper Street a 3 m wide parcel abutting Lot 28, as agreed, and shown on the final draft plan to address an existing encroachment. The subdivision agreement between the owner and the Municipality of West Elgin shall be registered against the lands to which it applies once the plan of subdivision has been registered. 8. That the subdivision agreement shall require that the following clause be inserted in all development agreements, offers of purchase, and agreements of purchase and sale of each dwelling unit: "Purchasers/Lessees of this lot are advised that students may not be able to attend the closest elementary or secondary school and could be bused to a distant school with available capacity and that the present existence of such schools are not a guarantee of their future availability." 9. That a lot grading plan for the perimeter of the lots has been prepared and approved by the Municipality as part of the subdivision agreement. 10. Prior to final approval the Municipality shall advise that appropriate zoning is in effect for the plan of subdivision. Prior to registration, if there are any discrepancies between the approved By-law and final draft plan, a minor variance or Zoning By-law Amendment will be required and fees borne by the applicant. 11. The Owner shall provide easements as may be required for services, utility, or drainage purposes in a form satisfactory to the Municipality or utility and where required by the Municipality, daylight corners and street reserves shall be shown on the final plan and conveyed in a form satisfactory to the Municipality. 12. That the Owner conveys up to five (5%) of the land included in this plan for the Municipality for park or other recreational purposes or alternatively the Municipality may require cash -in - lieu of all or a portion of the conveyance. 13. That the Owner shall be responsible for implementing and maintaining sediment and erosion controls on the subject lands until such time as the subject lands are fully developed. 14. Prior to final approval, arrangements shall be made to the satisfaction of the Municipality for the relocation of any utilities that may be required as a result of the development of the subject lands, such relocation shall be undertaken at the expense of the Owner. Page 34 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin 15. Prior to final approval, the Owner will provide to Enbridge the necessary easements and/or agreements required by Enbridge for the provision of gas services for this project, in a form satisfactory to Enbridge. Prior to final approval, Enbridge shall advise in writing how their conditions have been satisfied. 16. Prior to final approval, the Owner will provide to Bell Canada the necessary easements and/or agreements required by Bell Canada to service this new development. The Owner further agrees and acknowledges to convey such easements at no cost to Bell Canada. The Owner agrees that should any conflict arise with existing Bell Canada facilities where a current and valid easement exists within the subject area, the Owner shall be responsible for the relocation of any such facilities or easements at their own cost. Prior to final approval, Bell Canada shall advise in writing how their conditions have been satisfied. 17. Prior to final approval the Owner shall ensure that the requirements of Canada Post have been satisfied as follows: a) The developer will consult with Canada Post to determine suitable permanent locations for the Community Mail Boxes. The developer will then indicate these locations on the appropriate servicing plans; b) The developer agrees, prior to offering any units for sale/rent, to display a map on the wall of the sales office in a place readily accessible to potential owners/renters that indicates the location of all Community Mail Boxes within the development, as approved by Canada Post; c) The developer agrees to include in all offers of purchase/rental a statement which advises the purchaser/renter that mail will be delivered via Community Mail Box. The developer also agrees to note the locations of all Community Mail Boxes within the development, and to notify affected owners/renters of any established easements granted to Canada Post to permit access to the Community Mail Box. d) The developer will provide a suitable and safe temporary site for a Community Mail Box until curbs, sidewalks and final grading are completed at the permanent Community Mail Box locations. Canada Post will provide mail delivery to new residents/tenants as soon as the homes/businesses are occupied; and e) The developer agrees to provide the following for each Community Mail Box site and to include these requirements on the appropriate servicing plans: i. Any required walkway across the boulevard, per municipal standards; ii. Any required curb depressions for wheelchair access, with an opening of at least two to three metres (consult Canada Post for detailed specifications); k, Page 35 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin iii. A Community Mailbox concrete base pad per Canada Post specifications. 18. That prior to final approval, the developer shall submit a storm water management plan, a sediment and erosion control plan, and final detailed servicing and grading plans to the satisfaction of the Lower Thames Valley Conservation Authority for approval and if required, the subdivision agreement contain provisions implementing the plan 19. That prior to final approval of the plan of subdivision, the Municipality of West Elgin shall advise in writing how conditions 1 to 14 have been satisfied. 20. That prior to final approval of the plan of subdivision, the Lower Thames Valley Conservation Authority shall advise in writing how conditions 7 g), and h), and condition 18 have been satisfied. 21. That prior to final approval of the plan of subdivision, Enbridge shall advise in writing how condition 15 has been satisfied. 22. That prior to final approval of the plan of subdivision, Bell Canada shall advise in writing how condition 16 has been satisfied. 23. That prior to final approval of the plan of subdivision, Canada Post shall advise in writing how condition 17 has been satisfied. NOTES TO DRAFT APPROVAL: It is the Owner's responsibility to fulfill the conditions of draft approval. 2. The Owner acknowledges and agrees that it is the Owner's responsibility to fulfill the conditions of draft approval and ensure that the required clearance letters are received by respective agencies. The owner is responsible to submit a Request to Register document that outlines how each of the conditions of approval have been cleared to the satisfaction of Elgin County. A Request to Register package should be received at least 60 days prior to requesting final approval. 3. It is suggested that the applicant be aware of section 144 of the Land Titles Act and subsection 78(10) of the Registry Act. Subsection 144 (1) of the Land Titles Act requires that a plan of subdivision of land that is located in a land titles division be registered under the Land Titles Act. Exceptions to this Page 36 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin provision are set out in subsection 144(2). Subsection 78(10) of the Registry Act requires that a plan of subdivision of land that is located only in a registry division cannot be registered under the Registry Act unless that title of the owner of the land has been certified under the Certification of Titles Act. Exceptions to this provision are set out in clauses (b) and (c) of subsection 78(10) 4. The Owner is advised that in the event that deeply buried archaeological remains should be discovered during construction, it is recommended that archaeological staff of the Ontario Ministry of Tourism, Culture and Sport be notified immediately. Similarly, in the event that human remains should be encountered during construction, it is recommended that the proponent immediately notify the Ontario Ministry of Tourism, Culture and Sport and the Registrar of the Cemeteries Regulation Unit of the Cemeteries Branch. 5. The Ontario Land Surveyor responsible for preparing the final plan for registration should contact the Municipality of West Elgin regarding the preparation of the final plan to ensure the requirements of draft approval are properly addressed in the preparation of the final plan and that the final plan prepared contains sufficient geodetic information to locate the plan within the UTM Coordinate System, North American Datum 1983, prior to submitting the plan for final approval. A digital copy of the final plan, in a form satisfactory to the Municipality of Central, is required as part of the final plan submission. 6. Inauguration, or extension of a piped water supply, a sewage system or a storm drainage system, is subject to the approval of the Ministry of the Environment under Sections 52 and Section 53 of the Ontario Water Resources Act. 7. The Owner is hereby advised that the review of this plan of subdivision did not include groundwater, soil or atmosphere testing to fully discount the possibility that waste materials and/or other contaminants are present within or in close proximity to this subdivision. If either the owner or the Municipality requires such assurance before proceeding with this plan of subdivision, a team of consultants should be retained to conduct any necessary investigations. 8. The Ministry of the Environment, Conservation, and Parks must be advised immediately should waste materials or other contaminants be discovered during the development of this plan of subdivision. If waste materials or contaminants are discovered, a further approval under Section 46 of the Environmental Protection Act may be required from that Minister. 9. The Owner is advised that if any unplugged petroleum wells or associated works are 7 Page 37 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin identified during the development of the site, the owner shall notify the Petroleum Resources Centre of the Ministry of Natural Resources and Forestry. The owner shall plug the wells and rehabilitate the surface according to the Provincial Standards of the Oil, Gas and Salt Resources Act. The Ministry of Natural Resources and Forestry recommends that no structures be built immediately over a plugged petroleum well. 10. The Owner is advised to contact Bell Canada at planninganddevelopment@bell.ca during the detailed utility design stage to confirm the provision of communications / telecommunications infrastructure needed to service the development. 11. It shall be noted that it is the responsibility of the Owner to provide entrance/service duct(s) from Bell Canada's existing network infrastructure to service the approved draft plan of subdivision. In the event that no such network infrastructure exists, in accordance with the Bell Canada Act, the owner may be required to pay for the extension of such network infrastructure. If the owner elects not to pay for the above noted connection, Bell Canada may decide not to provide service to this development. 12. Canada Post will provide mail delivery service to this development through centralized Community Mailboxes (CMBs) unless. 13. If the development includes plans for (a) multi -unit building(s) with a common indoor entrance, the developer must supply, install and maintain the mail delivery equipment within these buildings to Canada Post's specifications. If there are over 100 units, a mail room will be required. 14. Please provide Canada Post with the excavation date for the first foundation/first phase as well as the date development work is scheduled to begin so that we can plan for equipment. Finally, please provide the expected installation date(s) for the CMB(s). 15. It is suggested that the Municipality register the subdivision agreement as provided by subsection 51(26) of the Planning Act, against the land to which it applies, as notice to prospective purchasers. 16. If the agency's condition concerns a clause in the subdivision agreement, a copy of the agreement should be sent to them. This will expedite clearance of the final plan. A copy of the agreement is also required by the County of Elgin. 17. All measurements on subdivision and condominium final plans must be presented in metric units. ES' Page 38 of 97 File No.: 34T- WE2301 Date of Decision: Municipality: West Elgin Date of Notice: Subject Lands: Part of Lot 30, Plan 202, Pt. 2, RP Last Date of Appeal: 11 R 5577 Geographic Township of Aldborough, Lapsing Date: Municipal West Elgin The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD (DWG) file must be consistent with the following standards: • Georeferenced to the NAD83 UTM Zone 17M coordinate system. • All classes of features must be separated into different layers. • Each layer should be given a descriptive name so that the class of feature it contains is recognizable. The final plan approved by the County of Elgin must include the following paragraph on all copies (3 mylars and 4 paper) for signature purposes: Approval Authority Certificate This final plan of subdivision is approved by the County of Elgin under Section 51 (58) of the Planning Act, R. S.O. 1990, on this day of 20 Director of Planning and Development 18. The approval of this draft plan of subdivision File No. 34T-WE2301 will lapse on ----, pursuant to subsection 51(32) of the Planning Act, as amended. It is the responsibility of the owner to request an extension of the draft approval if one is needed. A request for extension should be made at least 60 days before the approval lapses since no extension can be given after the lapsing date. The request should include the reasons why an extension is needed and a resolution in support of the extension from Council of the Municipality of West Elgin. 19. The final plan approved by the County of Elgin must be registered within 30 days or the County may withdraw its approval under subsection 51(59) of the Planning Act. Page 39 of 97 ElginCounty Report to County Council From: Diana Morris, Senior Planner Date: November 26, 2024 Subject: Municipality of Bayham Official Plan Amendment No. 38, Part of Lot 1, Part of Snow Street, Registered Plan 54 Recommendation(s): THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 38 to the Official Plan of the Municipality of Bayham; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act. Introduction: The Council of the Municipality of Bayham has adopted an amendment to their Official Plan, known as Official Plan Amendment Number 38 (OPA No. 38) and they have subsequently forwarded the amendment to the County of Elgin for approval. In accordance with Section 17 of the Planning Act, the Council of the County of Elgin, as "Approval Authority," is required to make a decision on the adopted amendment in which Council may approve, modify, or refuse to approve the amendment. If Elgin County fails to make a decision within 120 days after the amendment is received, any person or public body may appeal to the Ontario Land Tribunal. This report is intended to provide County Council with the information required to make a decision on the adopted amendment. Background and Discussion: The subject property, being an unopened road allowance, is legally identified as Part of Snow Street, Registered Plan 54, in the Village of Vienna and is located immediately south of Ann Street. The subject property is rectangularly shaped with an approximate lot frontage of 15.2 metres (49.9 ft) and consists of a lot area of 804.5sgm (8,659.5 sgft). Lands are currently vacant with no existing structures/buildings. The lands are identified as municipal owned lands available for surplus. Page 40 of 97 OPA No. 38 was adopted by Municipal Council on October 17, 2024 (By-law No. 2024- 063). The purpose of the Official Plan Amendment is to designate the subject property to the `Residential' land use designation in order to facilitate the creation of a new residential lot. The subject lands, being an unopened road allowance, currently does not have an associated land use designation in the Official Plan on Schedule `C': Vienna Land Use and Constraints. Therefore, in order to permit residential development, an OPA is required to designate the lands accordingly. The lands are identified as municipally owned available for surplus and sale as a residential lot. The subject lands are within a Tier 1 Settlement Area in the County of Elgin Official Plan. These settlement areas have full servicing and allows for a range of uses and where majority of new growth should be directed. Since the subject lands constitute a road allowance, it does not have a formal land use designation in the Municipality of Bayham Official Plan nor a formal zone in the Municipality of Bayham Zoning By-law No. Z456-2003. Therefore, in addition to the OPA, a ZBLA is also required to rezone the western portion of the subject property from Institutional `I' Zone to Village Residential 1 (R1) in order to permit the proposed residential lot. The proposal has proceeded through the standard application process, including the preparation, review, and acceptance of required technical studies and reports, as well as a technical circulation to statutory review agencies. A public meeting, as required under the Planning Act, was held on October 3, 2024, prior to Municipal Council's adoption of the OPA. One written correspondence was received which supported the redesignation of the lands to a residential use. One delegate virtually attended the meeting expressing concerns over the loss of parkland. County staff have had the opportunity to review the proposal and associated materials against the requirements of the Planning Act, the Provincial Policy Statement, the County of Elgin Official Plan, and Municipality of Bayham Official Plan, and are satisfied that the proposal meets all relevant requirements and is appropriate for the context of the subject lands. Financial Implications: There are no identified direct financial implications to the County with respect to the approval of the proposal. Page 41 of 97 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: This amendment will directly impact the Municipality of Bayham. Communication Reauirements: The Notice of Decision will be sent to the applicant, Municipality of Bayham and those prescribed under the Planning Act. Conclusion: Based on the above analysis it is recommended that County Council approve, OPA No. 38 of the Official Plan of the Municipality of Bayham, as the modified amendment: • Is consistent with the Provincial Planning Statement; • Conforms to the County of Elgin Official Plan, and intent of the Municipality of Bayham Official Plan; and • Constitutes good planning. APPENDICES: A. Location Map B. Amendment No. 38 to the Official Plan of the Municipality of Bayham C. Notice of Adoption of OPA No. 38 by the Municipality of Bayham Page 42 of 97 All of which is Respectfully Submitted Diana Morris, RPP, MCIP Senior Planner Reviewed by Mat Vaughan, RPP, MCIP Director of Planning and Development Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 43 of 97 AMENDMENT NO. 38 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: Municipality of Bayham Part of Snow Street, Registered Plan 54 The following text constitutes Amendment No. 38 to the Official Plan of the Municipality of Bayham q,[ D I'ZP,1ij, �X[ Y,i "o" Page 44 of 97 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No. 2024-063, in accordance with Section 17 of the PLANNING ACT, on the 17th day of October 2024. , . MAYOR CLERK Page 45 of 97 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BYLAW NO. 2024-063 THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 38 to the Official Plan of the Municipality of Bayham is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make an application to the County of Elgin for approval of the aforementioned Amendment No. 38 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 17th day of October 2024. MAYOR a! � CLERK Page 46 of 97 OFFICIAL PLAN OF THE MUNICIPALITY OF DAYHAM AMENDMENT NO, 38 1. PURPOSE The purpose of the Official Plan Amendment is to designate the subject property to the `Residential' land use designation in order to facilitate the creation of a new residential lot. The subject lands, being an unopened road allowance, currently do not have an associated land use designation in the Official Plan on Schedule `C': Vienna Land Use and Constraints. Therefore, in order to permit residential development on the subject lands, an Official Plan Amendment is required to designate the lands accordingly. The Official Plan Amendment also would facilitate the concurrent Zoning By-law Amendment Application to rezone the subject lands from 'Institutional (1)' Zone to 'Village Residential 1 (R1)' Zone to permit residential development on the future lot. The subject lands are identified as municipal -owned lands available for surplus and sale as developable, residential lots. The purpose is to sell the proposed new residential lot, and that any net proceeds derived from the sale of these lands may be used for strategic ventures, such as extinguishing the balance of the HMCS Ojibwa principal when the term renews in March 2025. 2. LOCATION The Official Plan Amendment will be applicable to lands known as Part of Snow Street, Registered Plan 54, in the Village of Vienna. 3. BASIS OF THE AMENDMENT The subject lands are characterized as a vacant (grassed) space, being an unopened road allowance, located immediately south of Ann Street, and are legally identified as Part of Snow Street, Registered Plan 54, in the Village of Vienna. The subject lands to be redesignated can be described as a rectangular shaped parcel with an approximate lot area of 804.5 square metres (8,659.5 square feet), estimated lot frontage of 15.2 metres (49.9 feet) along Ann Street, and an estimated lot depth of 53.0 metres (173.9 feet). The surrounding lands are predominantly residential with single - detached dwellings, notably to the north, south, and east. To the immediate west of the subject lands is the Vienna Community Park, which consists of playground equipment, Page 47 of 97 pickle ball court, soccer field, basketball court and a pavilion The proposed amendment is consistent to intensification of development policies within settlement areas with municipal water and sewer services in the Provincial Policy Statement, 2020 (hereafter "PPS"), as well as the new Provincial Planning Statement (2024, in -force and effect on October 20, 2024). As per the 2020 PPS, Section 1.1.3.1 directs growth and development to settlement areas; and Section 1.1.3.6 indicates that new development should occur in settlement areas adjacent to the built-up area and should have a compact form, mix of uses and densities that allow for the efficient use of land, infrastructure and public service facilities. The proposal is in conformity with the County of Elgin Official Plan policies for residential intensification within a `Tier 1' Settlement Area that is fully municipally serviced. The proposal would provide for efficient use of underutilized, fully serviced settlement area lands and conforms with the applicable policies of the Municipality of Bayham's Official Plan, particularly those relating to residential intensification within settlement areas and access to full municipal servicing. 4. DETAILS OF THE AMENDMENT a) Schedule `C' of the Municipality of Bayham Official Plan is hereby amended by changing the symbol for land use designation to "Residential" for the lands outlined in bold on the following attached Schedule. Page 48 of 97 a zFm�a= mV E.' E�E O� o-w v- a W w Q a�+�- 8w 0, m o o QLL z a wZ �. ® N o a� s 9 L^.L m {+ V G Page 49 of 97 Location Map Subject Site: Part of Snow Street, Registered Plan 54 in the Village of Vienna File Number: Z792-2024 Owner: Municipality of Bayham CA: Long Point Region Conservation Created By: TE Date: 11/05/2024 Municipality of Bayham Legend Subject Site County Road Local Road A N The Corporation of the County Elgin M Prepared By: Planning and Development 0 15 30 Page 5%of 97 Buildings OPA-03/24 BAY AAt r" PLANNING ACT NOTICE OF THE ADOPTION OF ° Ap 041unity 1004 `y OFFICIAL PLAN AMENDMENT NO. 38 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: MUNICIPALITY OF BAYHAM PART SNOW STREET ROAD ALLOWANCE, VIENNA TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By -Law No. 2024-063 on the 171h day of October 2024 in accordance with Section 17 of The Planning Act. THE PURPOSE of this Official Plan Amendment is to designate the subject property to the `Residential' land use designation in order to facilitate the creation of a new residential lot. The subject property, being an unopened road allowance, is legally identified as Part of Snow Street, Registered Plan 54, in the Village of Vienna. The subject property is located immediately south of Ann Street. THE EFFECT of this Official Plan Amendment is to facilitate the creation of a new residential lot. THE COMPLETE By-law 2024-063 and Official Plan Amendment No. 38 is available for review on the Bayham Municipal website: w.bayham.on.ca or by contacting the Municipal office (contact information below). ANY PERSON or public body is entitled to receive notice of the decision of the approval authority if a written request to be notified of the decision is made to the approval authority, namely the County of Elgin, County Administration Building, 450 Sunset Drive, St. Thomas, Ontario, N5V 51111 Attention: Director of Planning and Development. The Official Plan Amendment is not exempt from approval under subsection 17(9) or (10) of The Planning Act. DATED at the Municipality of Bayham this 22nd day of October 2024. KEY MAP MUNICIPALITY OF BAYHAM f�,FSTNUP Si x SUBJECT LANDS Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: un erill baya .on.ca W: wAA.bay .on.ca Village of Vienna Page 51 of 97 ElginCounty Report to County Council From: Mat Vaughan, Director of Planning and Development Date: November 26, 2024 Subject: County Planning Application Fees Amendment Recommendation(s): THAT the report titled "County Planning Application Fees Amendment" from the Director of Planning and Development dated November 26, 2024 be received and filed; and THAT the Council of the Corporation of the County of Elgin approves the increase in planning fees listed in attachment #1; and THAT an amendment to the Fees and Charges By -Law (By -Law No 24-26) be brought forward for Council's consideration at a future meeting. Introduction: Elgin County is responsible for ensuring that the delivery of county planning services is undertaken in accordance with the requirements of the Planning Act and Provincial Planning Statement. The County offers a broad range of development application services with correlated fees that municipalities are permitted to charge to offset the cost of providing services. In the past, the County has partially levied such fees through the tax base. Some fees are updated regularly to account for the effects of inflation. The County has not, however, updated the methodology used to establish fees for some time and fees have only been increased nominally, and have not kept pace with inflation nor with development industry fee standards. Fees have also not accounted for all the time spent by each staff member or accounted for indirect costs such as overhead. Planning application fees remain the primary source of recuperating the operation cost of a planning department. In many examples across Ontario, planning fees are used for full - cost recovery for processing land use planning applications. The Planning Act specifies that planning application fees must "meet only the anticipated cost to the municipality" of each type of application provided in its tariff or schedule of fees. Section 69 (1) of the Planning Act contains the following provision: Page 52 of 97 69. (1) The council of a municipality, by by-law, and a planning board, by resolution, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated cost to the municipality or to a committee of adjustment or land division committee constituted by the council of the municipality or to the planning board in respect of the processing of each type of application provided for in the tariff. R.S.O. 1990, c. P.13, s.69 (1); 1996, c. 4, s. 35 (1). The Planning Act also allows for these fees to be waived for any application (s.69 (2)). It should also be noted that the Planning Act provides a mechanism for fees to be appealed to the Ontario Land Tribunal. This report addresses seven (7) existing fees and seven (7) new fees contained within the Fees and Charge By -Law (By -Law No 24-26) which identifies the fees and charges to be collected by the County for planning applications. Background and Discussion: On June 25, 2024, County Council approved the updated Fees and Charges By -Law, to ensure cost recovery for services provided by the County. Key updates included adjustments to Land Division application fees. These updates aligned with the County's commitment to maintaining financial responsibility and ensuring that fees accurately reflect the costs of services provided. Upon review of the County's Planning Department staffing resources, and in comparison, with the volume of planning applications processed on an annual basis, a cost recovery analysis was conducted to ensure that planning fees cover both staff time, as well as the necessary overhead of the department. A comprehensive review of the department's direct costs, indirect (overhead) costs was undertaken. Planning Application fees The "tariff of fees" referred to in the Planning Act is contained in the County's Fees and Charges By -Law and is available on the County's website. The County's planning fees are administered by the Planning and Development Department and are one-time fees payable upon application submission. Different fee rates apply to different application types: Consent, Official Plan Amendment, Plan of Subdivision applications are examples of planning fee types. As part of the County's review of planning fees across Ontario, a comparison of other two-tier rural communities, single tier rural communities, as well as larger urban areas was undertaken. An average was created for each of the fee types and summarized against the County's existing 2024 planning fees in the chart below. Based on these averages, and in review of direct and indirect costs associated with each application type, an updated planning fee amount has been proposed. This proposed fee amount more Page 53 of 97 accurately reflects the County costs associated with processing and implementing each of the below planning application types. Fee type Existing (2024) Average Proposed Pre -submission $0.00 $409.00 $500.00 consultation meeting (OPA / Draft Plan of Subdivision) Pre -submission $0.00 $409.00 $200.00 consultation meeting — minor (consents and minor applications) Consent (new lot, $1,350.00 $3,500.00 $4,000.00 boundary adjustment, easement) Plans of $4,000.00 $19,228.00 $20,000.00 Subdivision or Vacant Land Condominium Extension to Draft $500.00 $1,350.00 $1,000.00 Plan Approval Draft Plan $0.00 $2,900.00 $2,500.00 Amendment (Redline revision) Plans of $1,500.00 $17,284.00 $15,000.00 Condominium (excluding vacant land) Condominium $1,000.00 $2,962.00 $2,500.00 Exemption County Official Plan $4,000.00 $9,900.00 $10,000.00 Amendment Local Official Plan $1,000.00 $3,000.00 $3,000.00 Amendment: (municipally - initiated Official Plan Amendment exempt) Part Lot Control $500.00 $1,370.00 $1,000.00 Exemption Area studies, Block $0.00 $10,000.00 $10,000.00 Plans, or Expansions to Settlement Boundaries Page 54 of 97 Resubmission fee $0.00 $400.00 $500.00 Site Plan Control application review $0.00 - $500.00 OLT appeal $0.00 - $200.00 In most cases, the proposed planning fee is proportionally larger than the existing planning fee, however, to help offset the increase in fees, staff are proposing to phase in the new rate over the next three (3) years. Except for area studies, block plans, or expansions to settlement boundaries, where the difference is larger than 100% of the existing rate, staff are proposing to increase the fee by 50% of the total increase in 2025, then up to 75% of the total increase in 2026, settling on 100% of the total increase by 2027. After 2027, staff will revisit a similar planning fee review exercise to ensure that Elgin County's planning fee rates are proportional to the average provincial planning fee rate and continue to adequately cover staffing resources. Other land division related fees such as application for validation of title, stamping of deed and validation certification are proposed to remain unchanged. A breakdown of the proposed three (3) year increase is shown below and is contained in attachment #1 of this report: Fee type Existing 2025 (50%) 2026 (75%) 2027 (100%) (2024) Pre -submission $0.00 $250.00 $375.00 $500.00 consultation meeting (OPA / Draft Plan of Subdivision) Pre -submission $0.00 $100.00 $150.00 $200.00 consultation meeting (consents & minor applications) Consent (new lot, $1,350.00 $2,675.00 $3,340.00 $4,000.00 boundary adjustment, easement) Plan of $4,000.00 $12,000.00 $16,000.00 $20,000.00 Subdivision or Vacant Land Condominium Extension to $500.00 $750.00 $875.00 $1,000.00 Draft Plan Approval Draft Plan $0.00 $1,250.00 $1,875.00 $2,500.00 Amendment (Redline revision) Plans of $1,500.00 $8,250.00 $11,625.00 $15,000.00 Page 55 of 97 Condominium (excluding vacant land) Condominium $1,000.00 $1,750.00 $2,075.00 $2,500.00 Exemption County Official $4,000.00 $7,000.00 $8,500.00 $10,000.00 Plan Amendment Local Official $1,000.00 $2,000.00 $2,500.00 $3,000.00 Plan Amendment: (municipally - initiated Official Plan Amendment exempt) Part Lot Control $500.00 $750.00 $875.00 $1,000.00 Exemption Area studies, $0.00 $10,000.00 $10,000.00 $10,000.00 Block Plans, or Expansions to Settlement Boundaries Resubmission $0.00 $250.00 $375.00 $500.00 fee Site Plan Control $0.00 $250.00 $375.00 $500.00 application review OLT appeal $0.00 $100.00 $150.00 $200.00 Planning application statistics Having adequate planning fees will help to off -set the cost of the County's Planning and Development department. For example, in 2023, there was a total of 103 county planning applications and the total revenue collected was $152,340.00. Using the proposed 2025 (50%) planning fee rate, and estimating the planning applications expected in 2025, the following revenue projection is shown in the table below. Application type Estimated 2025 (50%) Estimated application 2025 #s (2025) Revenue Pre -submission consultation 10 $250.00 $2,500.00 meeting (OPA / Draft Plan of Subdivision) Pre -submission consultation 100 $100.00 $10,000.00 meeting (minor) Consent (new lot, boundary 100 $2,675.00 $267,500.00 adjustment, easement) Page 56 of 97 Plan of Subdivision or Vacant 5 $12,000.00 $60,000.00 Land Condominium Extension to Draft Plan 2 $750.00 $1,500.00 Approval Draft Plan Amendment 2 $1,250.00 $2,500.00 (Redline revision) Plans of Condominium 2 $8,250.00 $16,500.00 (excluding vacant land) Condominium Exemption 3 $1,750.00 $5,250.00 County Official Plan 3 $7,000.00 $21,000.00 Amendment Local Official Plan 10 $2,000.00 $20,000.00 Amendment: (municipally - initiated Official Plan Amendment exempt) Part Lot Control Exemption 2 $750.00 $1,500.00 Area studies, Block Plans, or 1 $10,000.00 $10,000.00 Expansions to Settlement Boundaries Resubmission fee 20 $250.00 $5,000.00 Site Plan Control application 10 $250.0 $2,500.00 review OLT appeal 1 $100.00 $100.00 Total $425,850.00 Financial Implications: The planning and development fees are proposed to be adjusted to recover the time and staff expenses and be more inline with development industry standards. This adjustment will have the effect of increasing the planning and development department's revenue helping to compensate the department's operational costs and result in alleviating the County's tax levy. Alignment with Strategic Priorities: Page 57 of 97 Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ® Planning for and ® Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ® Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Im There is a new county planning and development fee proposed for reviewing local planning applications such as site plan control applications. This fee is aimed at recovering expenses for staff time required to provide comment on these applications (where necessary). While this is a new fee, it is to be charged to the applicant/developer, and not the LMP. It will however need to be collected and sent to the County planning office for processing. Communication Requirements: The Notice of Meeting has been circulated through the County's website and to local development industry consultants and professionals. Conclusion: Based on the review of the County's planning fees, it is recommended that County Council approve the proposed increase in county planning fees using a three (3) year phased in approach, as outlined in attachment #1 of this report. The increase in planning fees follows the legislative permissions of the Planning Act and is considered a reasonable increase to help adequately compensate for staff time and resources in processing Planning Act applications. Should council approve the proposed planning fees, they would be implemented January 1st, 2025, allowing some time to notify the development industry of the changes. Staff will return to Council on December 12t", 2024 to approve the amended Fees and Charges By -Law. All of which is Respectfully Submitted Mat Vaughan, RPP, MCIP Director of Planning and Development Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 58 of 97 Attachment #1 2025 — 2027 Phased Planning Fee Implementation Schedule Fee type Existing (2024) 2025 (50%) 2026 (75%) 2027 (100%) Pre -submission $0.00 $250.00 $375.00 $500.00 consultation meeting (OPA / Draft Plan of Subdivision) Pre -submission $0.00 $100.00 $150.00 $200.00 consultation meeting (consents & minor applications) Consent (new lot, $1,350.00 $2,675.00 $3,340.00 $4,000.00 boundary adjustment, easement) Validation of title, $300.00 $300.00 $300.00 $300.00 stamping of deed and validation certification Plan of Subdivision $4,000.00 $12,000.00 $16,000.00 $20,000.00 or Vacant Land Condominium Extension to Draft $500.00 $750.00 $875.00 $1,000.00 Plan Approval Draft Plan $0.00 $1,250.00 $1,875.00 $2,500.00 Amendment (Redline revision) Plans of $1,500.00 $8,250.00 $11,625.00 $15,000.00 Condominium (excluding vacant land) Condominium $1,000.00 $1,750.00 $2,075.00 $2,500.00 Exemption County Official Plan $4,000.00 $7,000.00 $8,500.00 $10,000.00 Amendment Local Official Plan $1,000.00 $2,000.00 $2,500.00 $3,000.00 Amendment: (municipally - initiated Official Plan Amendment exempt) Part Lot Control $500.00 $750.00 $875.00 $1,000.00 Exemption Area studies, Block $0.00 $10,000.00 $10,000.00 $10,000.00 Plans, or Expansions Page 59 of 97 to Settlement Boundaries Resubmission fee $0.00 $250.00 $375.00 $500.00 Site Plan Control application review $0.00 $250.00 $375.00 $500.00 OLT appeal $0.00 $100.00 $150.00 $200.00 Page 60 of 97 ElginCounty Report to County Council From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk Date: November 26, 2024 Subject: 2025 ROMA Delegation Requests Update Recommendation(s): THAT the report titled "2025 ROMA Delegation Requests Update" from the Manager of Administrative Services/Deputy Clerk dated November 26, 2024, be received and filed; and THAT Elgin County submit a delegation request to the Ministry of Health regarding health unit budgets, participate in a joint delegation with the Township of Southwold regarding vehicle emissions regulations for public service vehicles, and THAT Elgin County explore other channels to continue the discussion with the Province of Ontario regarding the proposed development of the former psychiatric hospital lands in Central Elgin. Introduction: The 2025 ROMA Conference will be held in Toronto on January 19-21, 2025. ROMA is currently accepting delegation requests to meet with various Ontario Government Ministries. Delegation requests are due November 27, 2024. At its meeting held on November 12, 2024, Council directed staff to investigate/prepare delegation materials for the following topics: 1. Ministry of Health — Health Unit Budgets 2. Ministry of the Environment - Vehicle Emissions Regulations for Public Service Vehicles; and 3. Ministry of Municipal Affairs and Housing and/or Ministry of Transportation — Proposed Development of Former Psychiatric Hospital Lands Page 61 of 97 Background and Discussion: Delegation requests for the ROMA Conference are due on November 27, 2024. Municipalities are restricted from requesting a delegation with more than one ministry on the same topic and requests must be brief and concise. Elgin County will be notified as to whether delegations requests have been successful in the weeks leading up to the conference in January. Below are recommendations regarding the three requested delegation topics: Ministry of Health — Health Unit Budgets Staff have prepared a draft delegation request regarding health unit budgets for Council's consideration. This draft request is attached as Appendix A. Ministry of the Environment - Vehicle Emissions Regulations for Public Service Vehicles The County of Elgin reached out to staff at the Township of Southwold to gather more information on this issue. Southwold is already planning to request a delegation on the topic and staff recommend that Southwold take the lead, as they have direct experience with the issue involving their own municipal vehicles. Southwold has previously prepared delegation materials on this subject, having requested a delegation with the Ministry of the Environment at last year's OGRA conference, though their request was denied. They are hopeful for success at the upcoming ROMA conference. Attached as Appendix B is a report that was initially prepared to brief Southwold Council on the delegation materials, the delegation request to ROMA will utilize similar information. Should Southwold's delegation request be approved, it is recommended that the County participate as a supporting delegate. Ministry of Municipal Affairs and Housing — Proposed Development of Former Psychiatric Hospital Lands Council asked staff to consider a delegation with the Ministry of Municipal Affairs and Housing and/or the Ministry of Transportation to discuss coordination and communication surrounding the proposed development of the former psychiatric hospital lands in Central Elgin. Staff are recommending that there are more effective channels to continue this ongoing discussion including existing Ministry contacts and Elgin -Middlesex -London MPP Hon. Rob Flack. Staff are recommending a meeting with Central Elgin to discuss this issue further and determine the most appropriate course of action. The County is committed to working closely and collaboratively with our partners at the Municipality of Central Elgin to move this project forward in a coordinated and effective manner. Financial Implications: �m Page 62 of 97 Alignment with Strategic Priorities: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, and resources, and need. agricultural growth. infrastructure to deliver programs and services ❑ Exploring different ways ❑ Fostering a healthy now and in the future. of addressing community environment. need. ❑ Delivering mandated ❑ Enhancing quality of programs and services ® Engaging with our place. efficiently and effectively. community and other stakeholders. Local Municipal Partner Impact: None. Communication Requirements: None. Conclusion: Staff are seeking Council's direction regarding delegation requests for the ROMA Conference in January. Staff are recommending that the County of Elgin submit a request to the Ministry of Health regarding health unit budgets, support Southwold Township's delegation request to the Ministry of the Environment regarding vehicle emissions for public service vehicles, and utilize alternative channels to communicate with the Province regarding the development of the former psychiatric hospital lands in Central Elgin. All of which is Respectfully Submitted Katherine Thompson, Manager of Administrative Services/ Deputy Clerk Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 63 of 97 Topic: Health Unit Funding Ministry: Ministry of Health Summary: The Province of Ontario and municipalities share the costs of public health programs through public health units. Under the Health Protection and Promotion Act (HPPA), municipalities are obligated to cover costs deemed necessary by the board of health. Section 72(5) requires municipalities to pay the estimates provided by the Board of Health but does not allow for any formal input, oversight or limitation on spending by the municipal entities that pay for the services. Additionally, sections 72(6)(7) provide that a health unit can send additional notices part -way through a budget year that require further payment by municipalities, or, that if a deficit occurs, it will be included in the estimates that municipalities must pay the following year. This means that municipalities are obligated to fund health units despite the amounts not being contemplated during budget deliberations. This creates significant financial planning difficulty for municipalities. The County of Elgin urges the Ministry of Health to give municipalities greater budget oversight to ensure fiscal responsibility and alignment with local priorities. Background: The Province of Ontario and obligated municipalities share the costs of delivering public health programs and services, specifically through public health units. Under Section 72 of the Health Protection and Promotion Act (HPPA), contributing member municipalities are obligated to pay what the board of health deems necessary to cover the costs of delivering mandatory public health programs. Section 72 (6) also indicates that additional expenses, not originally budgeted for, that arise during the year, must be paid by each obligated municipality in the health unit after written notice is provided by the board of health. The Board of Health is permitted to decide when the money must be paid. It is important to note that such additional expenses will almost invariably be offset from municipal budget deliberations and therefore be money that the municipality did not budget for when setting its annual tax levy. The provincial government's decision to revert to a 75% provincial / 25% municipal cost -sharing model, effective January 1, 2024, was seen as a positive step. At this time, the Ministry also committed to a 1 % increase in funding for local public health units over the course of the next three years so they can more effectively plan ahead. If a local health unit proposes a budget that includes more than a 1 % increase, that increase will not be funded by the province. As a result, member municipalities who are legislatively obligated to comply with these additional funding requests, fund any such variance. While municipalities are expected to cover any shortfall in funding, local governments are not given a meaningful role in approving or revising health unit budgets. Giving municipalities the authority to approve or deny budget increases would promote more responsible financial Page 64 of 97 management, ensuring that health units are not increasing budgets unnecessarily without demonstrating a clear need for additional funding. Municipalities have a vested interest in ensuring that public health services are provided efficiently and effectively, without unnecessary duplication or waste. This also provides an opportunity for municipalities to consider local priorities and limitations when determining the appropriate level of funding for public health services. When municipalities are required to fund a higher percentage of public health costs, this means less funding for other local services, such as transportation, social services, and infrastructure. The County of Elgin respectfully urges the Ministry of Health to make changes to the Health Protection and Promotion Act that grant municipalities a greater role in approving or denying budget increases from public health units. This would provide municipalities with the tools necessary to manage their budgets effectively, promote fiscal responsibility, and ensure that health unit spending aligns with local priorities and financial capabilities. The County of Elgin is committed to working collaboratively with the Ministry of Health to ensure the sustainability and effectiveness of public health services in our communities. We look forward to discussing this critical issue further at the ROMA Conference. Page 65 of 97 "roWNSHIIIP OF:' Soulthwold DATE: February 26, 2024 PREPARED FOR: Minister Andrea Khanjin, Ministry of the Environment, Conservation and Parks PREPARED BY: Lisa Higgs, CAO/Clerk — Township of Southwold SUBJECT MATTER: Ontario Good Roads Conference Delegation Request — Vehicle Emissions Regulations for Public Service Vehicles Recommendation: That the Ontario Government enact amendments to O.Reg 457/19 with respect to vehicle emissions, exempting public service vehicles from the commercial vehicle diesel motor vehicle emission and testing requirements OR requiring that municipal service vehicles continue to use and report DEF use, but to allow them to disable DEF warning sensors. And That the Ontario Government roll out a transition plan for eliminating DEF sensors from existing public service vehicles. Background: Public service diesel engine vehicles, such a Snow Removal Plows and Fire Trucks fall under the same vehicle emissions standards as commercial diesel engines under Ontario regulations, which has significant service delivery impacts and escalating costs for all municipalities. Diesel exhaust fluid (DEF) is a non -hazardous solution used within a selective catalytic reduction (SCR) system to break down harmful pollutants (NOx) generated by a diesel engine. The SCR systems typically include a DEF supply module and sensor which forms part of the DEF sending unit. Diesel engine manufacturers, in compliance with provincial regulations, integrate tiered warning systems, consisting of internal gauges which provide warning systems for DEF levels. Ultimately, the system is designed to reduce the speed of a vehicle until the DEF tank is refilled (referred to as going into "limp mode"). Recently, the Township of Southwold public service vehicles have experienced multiple warnings sent in error from malfunctioning DEF sensors. The malfunctioning sensors are a common problem with many diesel engines, resulting in emergency service vehicles, including Fire Trucks and Plow equipment, to go into limp mode and crippling municipal response times. Comments: Heartfelt and homegrown t l 11.i1 �-'7k' 9-2010 email Q':'A0@S0Utl1woId.c a 311. ki �63 IF=irigal Urie, IF=irigal, Oritario, INOL Il.KO Page 66 of 97 A Fire Truck stuck going 10 km/hour from a faulty DEF sensor cannot respond to an emergency in a timely manner and a Plow Truck is unable to provide snow removal in compliance with minimum maintenance requirements. Aside from the DEF sensor failure, the vehicles are in perfect working condition, meaning that it is only their presence and malfunction that is leading to rendering the equipment inoperable. One of the biggest problems is that there is no predictability for the DEF sensor failure and nothing that can be done to prevent it from happening. Even when municipal preventative maintenance measures are executed perfectly and manufacturer instructions followed sufficiently, the sensor can still malfunction. Worse still is that the age of the vehicle does not have any impact on the DEF sensors ability to perform; even brand new vehicles experience the issue and across various different diesel engine manufacturers. Replacing the sensor means ordering a specialized part, which because this is a wide- spread problem across all diesel engines, can take many days to arrive and be installed. This is a costly repair for the municipality, but worse, it leaves a critical piece of equipment that is required to maintain municipal infrastructure, sidelined for at least a week. Municipalities are keenly aware of the impact of climate change and the importance of reducing greenhouse gas emissions. It is not that we are requesting only special exemptions from the regulations; municipalities could still be required to use DEF and even report emissions totals, but with an extra ability to disable the faulty sensors. Page 67 of 97 ElginCounty Report to County Council From: Blaine Parkin, P.Eng., Chief Administrative Officer/Clerk Date: November 26, 2024 Subject: Elgin County Corporate Mission, Vision, Values and Strategic Plan Recommendation(s): THAT the report titled "Elgin County Corporate Mission, Vision, Values and Strategic Plan" from the Chief Administrative Officer/Clerk dated November 26, 2024 be received and filed; and THAT the Mission as outlined in the report herein be adopted; and THAT the Vision as outlined in the report herein be adopted; and THAT the Corporate Values as outlined in the report herein be adopted; and THAT the Strategic Priorities and accompanying goals as outlined in the report herein be adopted. Introduction: At the very core of all high performing organizations is a foundation comprised of a clearly defined mission, an inspirational vision and corporate values that define expected behaviours and that are engrained in the culture of the organization. These elements, together, provide clarity and direction for all employees and facets of the organization. The fourth cornerstone is a strategic plan that sets the priorities for the organization over a given period of time. In June of this year, the County of Elgin embarked on a path to develop these cornerstones as a foundation to build a higher performing and resilient organization that is poised to deliver services to County residents and businesses in the most efficient and effective manner. Background and Discussion: Background Page 68 of 97 The County of Elgin's previous strategic plan ended in 2022 and was to be renewed in 2023, however due to a number of unforeseen circumstances, the development of a new plan was delayed. With a dramatically different environment in the region and a new Chief Administrative Officer starting in 2024, it was a prime opportunity to undertake the development of a new strategic plan as well as the foundational elements on which the County could build upon and be positioned to excel. A Steering Committee comprised of Warden Ed Ketchabaw, CAO Blaine Parkin, Director of Human Resources Amy Thomson, Director of Engineering Peter Dutchak and Manager of Administrative Services Katherine Thompson was created to work with the consultant and to guide the project. County Council and the Executive Leadership Team gathered on three separate occasions and worked collaboratively through various exercises to develop a new corporate mission, vision and values. There was also considerable discussion around a number of challenges and opportunities that currently face the County. This discussion ultimately lead to identifying strategic priorities that the County should focus on to favourably position the County to better serve its residents today and into the future. Discussion A corporate mission essentially describes `why' an organization exists. It provides an explanation of an organization's reason for being. It also helps employees see the meaning and purpose of their individual work and how their work advances the goals of the organization. The mission that was developed through the working sessions and is now being recommended for Council's consideration is: "Elgin County delivers efficient, accessible, necessary services and fosters collaborative relationships, to benefit residents, businesses and visitors. A corporate vision describes `what' an organization aspires to be. It provides a line of sight to something challenging but still somewhat attainable. It clearly indicates the direction of an organization which allows employees to contribute with an understanding of their purpose. The vision that was developed in conjunction with the above stated mission and is now being recommended for Council's consideration is: "Elgin is a welcoming, innovative, and sustainable community. We will advance the prosperity of our county ensuring responsible development, while respecting our rural heritage." Page 69 of 97 Corporate Values are the guiding principles that define how employees operate, behave and interact. Successful organizations have not only well-defined values but have ingrained them in their cultural fabric and day to day operations. When successfully implemented, core values guide every decision being made and every action taken. As developed in the working sessions, the County of Elgin Corporate Values define us, reflecting our past and guiding our future. These values will be the basis for key decisions that shape the direction of our community and our organization. Respect: • Listen actively and attentively to others without interrupting. • Treat all individuals with dignity and courtesy. • Acknowledge and appreciate diverse perspectives. • Maintain confidentiality and privacy where appropriate. • Foster an inclusive environment where people feel valued. • Address inequalities where they exist to ensure fairness and mutual respect. 2. Integrity: • Act honestly and ethically in all situations. • Take responsibility for actions, owning mistakes and learning from them. • Be transparent in decision -making and communication. • Follow through on commitments and promises. • Avoid conflicts of interest, disclosing them where necessary. • Ensure fiscal responsibility. 3. Collaboration: • Work cooperatively across departments and with partners to achieve common goals. • Foster positive relationships within and outside the organization. • Share knowledge, resources, and information openly. • Be receptive to new ideas and ways of working. • Encourage participation from diverse perspectives. • Value the contributions of team members. 4. Service Focus: • Be courteous and responsive to the publics' / community members' needs, delivering timely and efficient services. • Continuously seek feedback to improve service quality. • Convey information clearly and in an accessible way. • Provide accessible services that support the needs of diverse community members. The organization is in the early stages of implementing a continuous management cycle approach to business planning. The strategic planning element of that cycle is the initial phase and will be utilized to develop annual departmental and organizational business plans. Page 70 of 97 A Strategic Plan, in combination with a corporate mission, vision and core values provides for clear internal alignment. It provides a sense of direction and helps organizations make decisions that align with their mission, vision, and overall corporate objectives. It ensures that all actions and initiatives are driving the organization towards its defined goals. A strategic plan also facilitates a better allocation of organizational resources and prioritization of efforts. It drives a clearer focus on the activities that will have the most significant impact on achieving strategic goals while increasing operational efficiency. Through a collaborative effort, Council and the Executive Leadership Team developed the following Strategic Priorities and associated goals: Strategy 1: Collaborative Engagement and Communication Goal 1: Strengthen Relationships with Local Municipal Partners (LMPs) and with Regional Partners, MPs, MPPs. Tactics 1. Establish regular communication meetings with LMPs, and regional partners, MPs and MPPs. 2. Create a formal framework for collaborative projects across departments. 3. Use joint task forces to address shared challenges (e.g., transportation, infrastructure). Goal 2: Expand Public Engagement Tactics 1. Launch a public engagement survey to understand preferred communication methods. 2. Fully utilize the existing online platform for public feedback and real-time engagement with the County. 3. Host town hall information sessions in both digital and traditional formats. 4. Organize community workshops to discuss service delivery and how it benefits residents. Goal 3: Continue Conversations with Businesses to Drive Understanding Tactics 1. Expand the business retention and expansion survey, meet with businesses individually to understand their needs and offer support for their immediate challenges or opportunities. 2. Set a goal for the number of businesses to engage and decide on annual themes (e.g., largest employers, downtown businesses, manufacturers, agri-businesses, etc.). 3. Analyze trends and integrate solutions into economic development initiatives. 4. Regularly use different communication methods to share business support, resources, opportunities, programs, and local successes. Strategy 2: Organizational Culture and Workforce Development Page 71 of 97 Goal 1: Foster a Values -Driven Organizational Culture. Tactics 1. Define key behaviors that align with the county's values and incorporate them into performance reviews and other HR policies and processes. 2. Offer training workshops on inclusivity, customer service, and positive collaboration for all employees. 3. Conduct leadership and staff development programs that reflect the county's mission and values. Goal 2: Drive Staff Retention through Progressive and Competitive Employment Practices Tactics 1. Develop competitive employment packages that reflect the current labour market 2. Implement flexible working arrangements where possible. 3. Develop a comprehensive employee wellness and benefits program. 4. Regularly update job descriptions to reflect current and future needs. Goal 3: Provide Opportunities for Career Growth and Development. Tactics Metrics 1. Develop a comprehensive management training and leadership development program aligned with a succession management plan. 2. Create mentorship programs that pair senior employees with junior staff. 3. Develop a repository of key roles and responsibilities for easy knowledge transfer. 1. Percentage of leadership roles filled through internal promotions. 2. Number of completed knowledge transfer plans or documented roles in key departments. 3. Training programs are developed / employee engagement surveys indicate increasingly positive views of management, survey over survey 4. Succession plans are developed / Internal promotions increase year over year Strategy 3: Service Excellence and Efficiency Goal 1: Leverage Technology to Enhance Service Delivery. Tactics 1. Upgrade outdated infrastructure and improve cybersecurity measures. 2. Use automation tools to streamline public service delivery processes (e.g., permit applications). 3. Implement virtual service desks for residents to access services online. Goal 2: Optimize the Business Planning Process Tactics 1. Introduce performance metrics and benchmarks 2. Implement a continuous management cycle to allow for real-time adjustments as required. Page 72 of 97 3. Foster collaboration across departments to improve transparency, reduce silos, and drive outcomes. Goal 3: Instilling a Customer -Service Ethos Tactics 1. Empower and train employees to take ownership of customer issues and act decisively. 2. Encourage a sense of responsibility to see issues through to resolution. 3. Adapt and evolve processes based on positive and negative customer interactions. Strategy 4: Sustainable Community Growth Goal 1: Promote Economic Development while Respecting Rural Heritage. Tactics 1. Foster public -private partnerships to develop infrastructure that supports sustainable growth. 2. Enhance regional marketing efforts to attract investment in agri-business, and industry. 3. Develop and implement employment lands and investment attraction strategy to guide proactive and targeted lead generation activities. 4. Promote tourism -related activities and festivals. Goal 2: Promote Environmental Sustainability in County Operations. Tactics: 1. Develop and implement a corporate sustainability plan to reduce the county's carbon footprint. 2. Align county projects with low impact development 3. Implement / expand county waste reduction recycling programs (e.g., recycling road building material) 4. Champion commercial and industrial / corporate community waste reduction programs. Goal 3: Develop Strategic Land Use and Growth Management Plans. Tactics 1. Collaborate with provincial and local governments to update municipal Zoning By -Law provisions and Official Plan policies. 2. Identify and protect prime agricultural land and natural resources. 3. Encourage smart growth, mixed -use developments, and attainable housing options through additional residential dwelling units in urban and rural areas. 4. Aid municipalities with the development of local servicing allocation policies / strategies Strategy 5: Community Well-being and Inclusivity Goal 1: Supporting Housing Needs for Diverse Populations. Tactics Page 73 of 97 1. Play an active role on the social housing committee, in step with Local Municipal Partners (LMPs) 2. Collaborate with LMPs to promote mixed -use and affordable housing developments. 3. Leverage provincial and federal funding programs to support housing initiatives. 4. Implement policies that encourage the development of secondary units, granny suites, etc. Goal 2: Provide Specialized Services for Youth, Seniors, and Diverse Populations. Tactics 1. Enhance access to health and social service information for seniors and diverse populations, using existing physical and online infrastructure 2. Promote Diversity, Equity, and Inclusion (DEI) initiatives in all county programs. 3. Facilitate the delivery of youth mental health and addiction programs Goal 3: Improve Public Health and Social Services across the County Tactics 1. Strengthen County oversight of its public health investments. 2. Use outsourcing to provide mental health and wellness services. 3. Increase access to all health and wellness services, through increased utilization of our library system. 4. Establish initiatives to promote fitness and health engagement. 5. Create a centralized resource center for public health and social services information. Next steps Following Council's consideration and adoption of the recommended mission, vision and corporate values as well as the strategic plan, a detailed implementation plan will be developed and brought forward to Council. Components of the implementation plan will include specific actions and outcomes to achieve each of the goals and advance the strategic priorities, internal and external communications plans as well as specific metrics to measure implementation status and success. Reporting on strategic plan implementation will be incorporated into the quarterly reporting framework. Financial Implications: There are no financial implications directly related to the direction being recommended in this report. Projects and initiatives that advance the implementation of the mission, vision and values as well as the strategic priorities as approved by Council and that require Page 74 of 97 financial resources, will be brought before Council for their consideration as part of annual business planning cycles. Alignment with Strategic Priorities: If adopted by Council, the new strategic plan will replace the 2020-2022 Strategic Priorities. Local Municipal Partner Impact: There are no impacts to the Local Municipal Partners directly related to the direction being recommended in this report. Communication Requirements: A detailed Communications Plan for both internal and external audiences will be developed as part of the next phase of the project. Conclusion: The development of a corporate mission, vision and values will serve the County of Elgin well for many years to come as the foundation for strong internal alignment. In addition, a new strategic plan will provide direction for decision making and resource allocation. These elements, together, with Council and the Administration working collaboratively, will position the County of Elgin favourably to serve its residents efficiently and effectively and to take advantage of opportunities and overcome challenges as the future unfolds. Approved for Submission Blaine Parkin Chief Administrative Officer/Clerk Page 75 of 97 Warden Ketchabaw and Members of Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Ketchabaw Members of Elgin County Council, Re: Request for Continued Administrative Support for the Elgin OPP Detachment Board On September 24, 2024, Elgin County Council directed staff to assist the Elgin OPP Detachment Board in holding its inaugural meeting. The Elgin OPP Detachment Board had its inaugural meeting on November 13, 2024, and at this meeting it was determined that additional administrative support is required to assist the Board during its initial stages. On behalf of the Elgin OPP Detachment Board, I am writing to request the continued consent of Elgin County Council for the County of Elgin to act in the capacity of administrator for the Detachment Board as we navigate the initial stages of our establishment. As you are aware, the Elgin OPP Detachment Board was formed to work collaboratively with the policing services provided to our communities by the Ontario Provincial Police (OPP). As the Board is still in its inaugural phase, we are in the process of determining the most appropriate administrator for our Board. Given the importance of ensuring smooth operations during this formative period, we are seeking the County's ongoing assistance in fulfilling the administrative functions necessary to support the Board's work until a permanent administrator is secured. The County of Elgin has been instrumental in facilitating the early operations of the Detachment Board, and we recognize that it is not without cost to the County. We would greatly appreciate your continued support as we work to establish a solid foundation for effective governance. This will enable the Board to focus on its core responsibilities of overseeing policing services, and advocating for the needs of our communities, while ensuring proper administrative oversight. We respectfully request that Council grant consent for the County of Elgin to continue its role as administrator for the Detachment Board until March 31, 2025. We anticipate that at this time, the Board will be fully operational and self-sufficient in determining its administrative framework. We thank you for your ongoing support and commitment to public safety in Elgin County. Please do not hesitate to contact me if you require any further information or clarification. We look forward to your positive consideration of this request. Ls. erel C/ Andrew Sloan ,------� il Chair, Elgin OPP Detachment Board Page 76 of 97 Federation of O � 1" III"III III U� III �Z@ III 0 :. ontario library association �lli! III III u �pIII �U III l�d.a� 4V III4 I� I ,S Public liil rairiies are critical to coininurmif ices across 0irstairio aind essential to thiriviing local a �coirmoinniies aind ecoirmoinniic growth. • Public libraries are Ontario's farthest -reaching, most cost- effective public resource. They are engines of innovation, entrepreneurship, and local economic development in communities of all sizes. • Millions of Ontarians rely on local public libraries in their communities: to work, to learn, to connect to community and government services, and to find or train for a job. • Despite this, many individuals and families across the province are unable to access the local public library resources they Building in onOntario's Investment in Public Libraries Over the past several years, OLA & FOPL have worked successfully with the Ontario Government to secure vital support for Ontario's public libraries. • Through the 2024 Ontario Budget, enhanced provincial funding to support the operations and staffing of First Nations Public Libraries on reserve. need. • $582,000 investment for up • In urban centres, rural and Northern communities alike, public to 155 eligible public libraries in small, rural and First Nation library budgets are overstretched —and the situation is getting communities to provide worse. internet access. • The combined impact of the pandemic, the pressure of • $4.8 million investment to inflation on public library and municipal budgets, and growing install or upgrade high-speed social and economic challenges in communities across the broadband internet at over 100 public libraries across province have brought public libraries to a critical point. Ontario. Public Ill,,,,,iil rariies • Provide critical e-learning support and fair access to modern, digital resources for all Ontario public libraries through the creation of an Ontario Digital Public Library, leveraging the province's significant purchasing power to give all Ontarians access to a universal set of high - quality e-learning & online resources through their local public library. • Increase provincial operating funding for Ontario's public libraries to address critical shared priorities and community needs. • Building upon the enhanced funding committed in the 2024 Ontario Budget, develop a sustainable funding model for public libraries on reserve to ensure that these important local hubs are fully funded and viable. Page 77 of 97 School Ill,,,,ii burauriies • Mandate that school boards must spend funding allocated by the Ministry of Education for school libraries, staffing and resources on for student success. They should also be made to fully complete the corresponding accountability and planning measures now required under the Grants for Student Needs. Provide critical e4eauriniing support aind equitable access to urnunodeurin, diigiUll uresouurces, for all 0irstairio public llidll ur°aur°iies tlhir-ou Ili the area.boin of ain i ur-iio II[A italll III°)ulll llic Ill,,,,idll uraury, lever —aging the Ill ui,-oviiuiice's si uiiifi a.-- ird purchasing poweur to give all 0irdairiairss, access to a uurmiiveursal set of high-gualiity e-leauriniiurmg & ourmliiurme uresouurces thorough their local public liibiraur • Ontario's public libraries are essential to equitable, reliable access to broadband internet and computers. They are especially vital for many First Nation, rural and Northern communities where at home connectivity is limited, and for hundreds of thousands of Ontarians that cannot afford in -home internet services. • The Ontario Government has already recognized the crucial importance of public libraries to broadband connectivity and equity of access: o in Building a Digital Ontario, making a $4.8 million investment to install or upgrade broadband connectivity at more than 100 public libraries across the province; and o in February 2024, the Ontario Government invested an additional $122,000 to the Internet Connectivity Grant enabling up to 155 eligible public libraries that serve communities of 20,000 or less to be fully reimbursed for the costs of providing publicly accessible internet access. • Building on that critical foundation, it is the right time to take the next step to empower Ontarians with the online resources they need to succeed — no matter where they live in Ontario. • In particular, people rely on local public libraries for access to digital and online resources, which contribute to student success and life-long learning, as well as towards entrepreneurship and job readiness. These include: o in-depth job and career skills training; o language learning; o live tutoring and homework help; o health information; and o resources to support vulnerable residents, such as seniors and adults living with developmental disabilities. A proposed Ontario Digital Public Library would provide a core suite of highly impactful digital resources accessible by every Ontarian through their local public library. While the specific resource set will depend on the outcome of competitive negotiations with vendors, potential resources could include: • Lime Tutoring; resources are available that provide a powerful suite of live tutoring, skills development and test preparation tools for learners of all ages, with a focus on K 12. • Job Sla'll Development and Training; some libraries already subscribe to databases that include an ever-expanding catalogue of virtual courses and learning modules for career, creative, digital skills development and certifications. • Language Learning; these apps have become increasingly popular, providing highly personalized and comprehensive language learning capabilities for dozens of global languages. 2 Page 78 of 97 However, these resources are expensive, especially when purchased on a patchwork, library -by -library basis — and a diverse set of the highest impact resources is well beyond the means of an individual or family to afford. Many public libraries in Ontario, particularly in smaller and First Nation communities, struggle to pay for or are unable to afford these high -quality resources. People living in communities of less than 5,000 have access to less than a third of the online resources as those living in Toronto — despite accessing them twice as often per capita as people in large urban communities. Recommended Priority: • According to the 2022 Annual Survey of Public Libraries, only 147 of our 363 library systems are able to afford subscriptions to five (5) or more databases. • Meanwhile, 67 public libraries reported having zero (0) database subscriptions; majority of which are public libraries on reserve. By following the well -established approach used in Alberta and Saskatchewan and leveraging volume purchasing through an annual provincial investment, as well as existing public library infrastructure, the Ontario Digital Public Library could provide a universal set of the highest -impact digital resources to every public library — and every Ontarian — at an overall cost savings of up to 40% when compared to library -by -library subscription. Addressing this digital divide — through both broadband connectivity and the high -impact resources to match — is how public libraries are at the forefront of fulfilling Ontario's vision of an economy where every individual and community can contribute and compete. • Projected cost: $10 million - $20 million / annually.' See Appendix for provincial investment scenarios based on different funding levels. 1-4o ould an Ontario Digital Public lic Library Work? • Based on an annual provincial investment, Ontario's public library sector would work closely with the Ministry of Tourism, Culture and Gaming and agency partners to determine the appropriate mix of resources to deliver the greatest impact across the province. • The designated delivery partner — such as the Ontario Library Service or another identified entity — would negotiate to secure province -wide access to a universal set of resources. • Access to these resources will ideally be connected directly through local public library websites, providing a seamless experience for local users. • Ontarians will be able to access the complete resource set either in -person at their local library, from home, or through their personal devices wherever they are. • For those public libraries without an online presence, the Ontario Digital Public Library will maintain a direct online portal to provide access. 3 Page 79 of 97 llincurease Pro iindaG fruurmdiin for Ointairios PuI GGc GGl rauri s to addiress curGtGcaG shaired PrGourGti s aind cournurnu unit ursee s. • Public libraries in Ontario have received no increase in provincial funding support (Provincial Libraries Operating Grant, or PLOG) in over 25 years, during which time the value of the province's investment in public libraries has decreased by over 60%. • Although over 90% of public library funding is provided by the local municipal government, provincial operating funding provides critical stability to public library budgets. • Libraries have adapted and maximized the impact of every dollar despite inflation, substantial changes in technology, and the increasing importance of libraries as a vital community hub and public resource. • Across Ontario — in communities of all sizes — these budget pressures are reaching a tipping point. • Public libraries are the focal point of municipalities across Ontario; critical to social cohesion and community building. As a result, they find themselves on the front lines of many of the most critical challenges facing our communities, including homelessness, mental health and addictions, newcomer integration, re-skilling in a changing economy, and overcoming the digital divide. • Ontario's public libraries are proposing a targeted investment in additional operating funding for public libraries to specifically address critical areas of shared community and provincial priority, including: o Supporting economic recovery through job training and skills development; o Addressing the community impacts of mental health and addictions; o Providing services and resources to assist with high -needs members of the community such as seniors, newcomers, working families and all vulnerable members; and o Supporting early literacy and K-12 success. • This investment, which would be in addition to and separate from existing provincial operating funding under the PLOG, would be shared across hundreds of Ontario libraries to provide predictable, flexible funding for local public libraries to respond to these critical areas of focus based on the needs of the people and the local communities they serve. • This funding could be utilized to support ongoing operations, programming, resources, or front-line staffing specifically targeted to the four identified priority areas based on community need. • The proposed level of investment corresponds to a restoration of the present value of the Ontario Government's support for Ontario's public libraries, addressing the impact of inflation, rising costs and other pressures over more than two decades. • In conjunction with this investment, the Ontario Government and Ontario's public libraries would work alongside municipalities to ensure that this critical investment builds upon and enhances existing municipal support for public library budgets. • Projected cost: $25 million / annually. Bui1diing a poin than einhainced fuindiing coinninnitted Germ the 2024 Ointairio Budget, dg t, develop a sustaiinabie fruurmdiin urnodei for PuI GGc GGl urauri s oin reseirve to einsuure that these Gurinpourtaint GocaG hurls auras fuiiy fuinded aind viabie. • Public libraries on reserve serve as an accessible gathering place and information sharing resource for First Nations communities. They are deeply important to maintaining a sense of community 4 Page 80 of 97 and to minimizing social isolation, many of which are remote or face systemic social and economic challenges. • Furthermore, public libraries on reserve perform a unique role in the preservation of their communities' memory, archiving photos and historical information, and in revitalizing First Nations languages through cultural resources, language learning programming, storytelling events, and craft groups. • Public libraries on reserve are chronically under -funded. The municipal tax revenue used to support most public libraries does not exist for public libraries in First Nation communities. • There is little to no funding available for collections, programming and technology resources. Librarians rely on one-time grants or donations to develop their collections, and many librarians contribute personally to purchase programming supplies and food. • Many public libraries on reserve operate with only one staff person who is expected to perform many functions. Public libraries on reserve need additional funding to provide staff with a living wage and to increase staffing levels so that they can meet their communities' needs for library programs and services. • Of the 133 First Nations communities in Ontario, only 39 have public libraries. The number has steadily dropped in recent years and the pandemic has only made this situation worse, with four public libraries on reserve closing their doors due to inadequate funding over the past 20 months. • In recognition of the significant financial barriers faced by First Nations Public Libraries on reserve, the Ontario Government made a multi -million -dollar enhancement through the 2024 Ontario Budget to both the First Nation Salary Supplement and Public Library Operating Grant funding. • This investment was a vital first step to restoring stability to First Nations Public Libraries on -reserve. • There is more important work to be done. Together with the Ministry of Tourism, Culture and Gaming and First Nations Public Library leaders, this recent investment provides an opportunity to work together on a sustainable funding and operating model to preserve the long-term viability of these important local hubs. Recommended Priority: • Work alongside First Nations Public Library leaders to work towards the design and implementation of a sustainable funding model for public libraries on reserve to ensure that these important local hubs are fully -funded and viable. • Projected cost: N/A; projected funding requirements would be based on the identified model and requirements. urmt urio 11 ibirairy Associatioirs /III°�" deir tiourm of 0irstairio Public III,,,,,G ur urie The Ontario Library Association (OLA) is the oldest continually -operating non-profit library association in Canada, with over 3,500 members comprised of library staff and supporters from public, school, academic, and special libraries. The Federation of Ontario Public Libraries (FOPL) represents 237 public library systems in Ontario, including 39 Public Libraries on Reserves. Together, OLA & FOPL are committed to ensuring that libraries can continue to play a critical role in the social, education, cultural and economic success of our communities and schools. 5 Page 81 of 97 Federation of 1" III"II IIIUVIIZIII 10 :. ontario library association �lli! III III u �pIII �U III l�d.a� 4V III4 I� I ,S ONTARIO DIGITAL PUBLIC LIBRARY - BRIDGING THE DIGITAL DIVIDE August zoza Public libraries are ciriitiicall iinfurasturuc uire for successful, thriviing connnnursiitiies across 0irstairio. • Public libraries are Ontario's farthest -reaching, most cost-effective public resource and vital community infrastructure. It's much more than books: in most communities across the province, public libraries are either the most flexible - or the only - local resource with the capability to adapt and support emerging local needs and priorities. Millions of Ontarians rely on local public libraries in their communities: to work, to learn, to connect to community and government services, and to find or train for a job. Public libraries are esserstiiall for biridgii g the digital divide. • With access to many necessary resources, services and learning supports now primarily or entirely accessible online, Ontario's public libraries are essential to equitable, reliable access to broadband internet and computers. • They are especially vital for many First Nation, rural and Northern communities where at-home connectivity is limited, and for hundreds of thousands of Ontarians that cannot afford in -home internet services. • Over the past several years, the Ontario Government has recognized the crucial importance of public libraries to bridging the digital divide. • These infrastructure and connectivity investments have built the necessary foundation to now take the next step to empower all Ontarians with the online resources they need to succeed - no matter where they live in Ontario. Il uuill uiin -the lP::�ou in atiouir for tlhe Ontairio IDi hall ILlu l,.) uic ll,,,,iikrrar Since 2021, the Ontario Government has made the necessary targeted structural investments to ensure that all Ontarians can benefit from an Ontario Digital Public Library and the valuable learning, job skills and training resources it will provide. • Broadband Infrastructure: $4.8 million investment to install or upgrade high-speed broadband internet connections at over 100 public libraries across rural, Northern and First Nations communities in Ontario. Connectivity: $582,000 annually — including a $122,000 increase in 2024 — to ensure that up to 155 eligible public libraries in small, rural and First Nation communities receive full funding to cover the ongoing costs of broadband subscriptions. • First Nations Public Libraries: Through the 2024 Ontario Budget, $1.25 million in additional ongoing funding to help stabilize staffing and operations of First Nations Public Libraries on reserve in Ontario. Pillllllllailllllllllellllllllllllll$IIIIII12illllllllllllll°illlf IIIIIIIIIIII197llllllllllllllllll I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Rrovidiing equitabie access to urnodeirin digital resources thirough Pu biiic Hbirairies its a logical urs xt step uur de r the Building a Digital On a io Plain. • Digital resources provided through public libraries provide Ontarians with digital and online resources that contribute to student success and life-long learning, entrepreneurship and job readiness. These include: o in-depth job and career skills training; o language learning; o live tutoring and homework help; o health information; and o resources to support vulnerable residents, such as seniors and adults living with developmental disabilities. • In larger urban and suburban communities, residents can expect 24/7 access to powerful, subscription -based online resources. • However, these resources are expensive, especially when purchased on a patchwork, library -by - library basis. • For a well-resourced urban or suburban public library, these subscriptions cost many tens — or even hundreds — of thousands of dollars each year. • Many public libraries in Ontario, particularly in smaller and First Nation communities, struggle to pay for or are unable to afford these high -quality resources. • People living in communities of less than 5,000 have access to less than a third of the online resources as those living in Toronto — despite accessing them twice as often per capita as people in large urban communities. Girstairiains, ll,,,,,ii iiing iiin Sinnaii, III uurall aind Nourtheirin Coinninnuinities ll,,,,,acic Access Across Ontario, access to powerful digital resources through local public libraries is very uneven. While Ontarians living in cities and major suburban communities may have excellent access, the picture is very different in other part of Ontario. • According to the 2022 Annual Survey of Public Libraries, only 147 of our 363 library systems can afford subscriptions to five (5) or more resources. • Meanwhile, 67 public libraries reported having zero (0) database subscriptions; the majority of which are First Nations public libraries on reserve. The Girstairio li iigiitall IIPu Niic Ill,,,,,iil uraur : IIV ,xpain iiing Access & Cost Saviings, Without 11VIoire III uureaucurac . • With the infrastructure and operating support in place, there is a logical opportunity to level the playing field. • Ontario's public libraries are proposing the creation of an Ontario Digital Public Library (ODPL). • By following the well -established approach used in Alberta and Saskatchewan and leveraging 2 Piiiiiiiiiaiiiiiiiiiie$3°iiiif 97iiiiiiiiiiiiiiiiii the province's significant purchasing power, Ontario can give all Ontarians access to a universal set of high -quality e-learning & online resources through their local public library. • The Ontario Digital Public Library, through volume purchasing, can provide digital resources at a cost savings of up to 40% when compared to a direct subscription by an average Ontario public library. • Better still, most Ontarians would be able to access these resources directly through their local public library, whether at a branch, at home or on the go. • A provincial investment in an Ontario Digital Public Library would save costs for all public libraries and help improve consistency of service delivery. This is an investment directly in the quality of supports that libraries can deliver — with the overwhelming majority of the investment going directly into digital resources. • This is a red tape reduction -friendly approach that modernizes access to digital resources by making them available to all Ontario municipalities — and millions of Ontarians — for the first time. • The Ontario Digital Public Library will seamlessly integrate with existing public library infrastructure and operations, without the need to significantly expand provincial bureaucracy to deliver it. • Recommended Annual Investment: $10 — 20 million annually lHow Wouidir% Ointairio li Digital IIPu biiic III,,,,,ibir ur ourlk° • Based on an annual provincial investment, Ontario's public library sector would work closely with the Ministry of Tourism, Culture and Gaming and agency partners to determine the appropriate mix of resources to deliver the greatest impact across the province. • The designated delivery partner - such as the Ontario Library Service or another identified entity - would negotiate to secure province -wide access to a universal set of resources. • Access to these resources will ideally be connected directly through local public library websites, providing a seamless experience for local users. • Ontarians will be able to access the complete resource set either in -person at their local library, from home, or through their personal devices wherever they are. • For those public libraries without an online presence, the Ontario Digital Public Library will maintain a direct online portal to provide access. intairiio 11 ibirairy Associatioin /III°�" deir tiioin of Ointairio IIPu biiic Ill,,,,,iil ur uriies The Ontario Library Association (OLA) is the oldest continually -operating non-profit library association in Canada, with over 3,500 members comprised of library staff and supporters from public, school, academic, and special libraries. The Federation of Ontario Public Libraries (FOPL) represents 237 public library systems in Ontario, including 39 Public Libraries on Reserves. Together, OLA & FOPL are committed to ensuring that libraries can continue to play a critical role in the social, education, cultural and economic success of our communities and schools. 3 Piiiiiiiiiaiiiiiiiiiie$4°iiiif 97iiiiiiiiiiiiiiiiii City Clerk's Office (Sent by Email) November 18, 2024 ALL ONTARIO MUNICIPALITIES: Secretariat Sylwia Przezdziecki Council Secretariat Support City Hall,12' Floor, West 100 Queen Street West Toronto, Ontario M5H 21\12 Subject: New Business Item 23.1 Respecting Local Democracy and Cities (Ward All) John 0. Elvidge City Clerk Tel:416-392-7032 Fax:416-392-2980 e-mail: Sylwi a.Przezdziec ki@toronto.c a web: www.toronto.ca In reply please quote: Ref.: 24-CC23.1 City Council on November 13 and 14, 2024, considered Item CC23.1 and a copy is attached for your information or appropriate action. for City Clerk S. Przezdziecki/wg Attachment C. City Manager Page 85 of 97 UIONNTO Decisions City Council New Business - Meeting 23 ICC23.1 I ACTION Amended Ward: All Respecting Local Democracy and Cities City Council Decision City Council on November 13 and 14, 2024, adopted the following: 1. City Council express its opposition to the proposed amendments to Part XII of the Highway Traffic Act contained in Bill 212, and any related proposed regulations, both of which contradict the stated purpose of the City of Toronto Act, 2006, to allow the City to determine what is in the public interest of the city. 2. City Council request the Province to work collaboratively with cities to address congestion and road safety, and accordingly withdraw the proposed amendments to Part XII of the Highway Traffic Act contained in Bill 212. 3. City Council direct the City Solicitor to review Bill 212 and any accompanying regulations, once in force, and to report to City Council with a summary of the legislation and regulations and the potential for commencing litigation to challenge Bill 212 or the regulations. 4. City Council request the General Manager, Transportation Services, or designates, to appear before the Ontario Legislature's Standing Committee on Heritage, Infrastructure, and Cultural Policy as part of public hearings regarding Bill 212 to give testimony in accordance with the position outlined in this item. 5. City Council request the City Manager to submit written comments to Ontario's Regulatory Registry and Environment Registry of Ontario that reflect the City's positions outlined in this item, including the City's opposition to any requirement of the City to provide support in the removal of City Infrastructure approved by its democratically elected City Council. 6. City Council adopt the position that no costs associated with the amendments to Part XII of the Highway Traffic Act should be incurred or paid by the City of Toronto, including staff time, planning, design, construction, and traffic management as a result of the congestion created by the removal. 7. City Council forward this item to the Premier of Ontario, the Minister of Transportation, the Minister of Municipal Affairs and Housing, the Leader of the Official Opposition, all Ontario Members of Provincial Parliament, the Association of Municipalities of Ontario, the Ontario Big City Mayors, and all Ontario municipalities and include City Council's commitment to the right of municipalities to govern their own affairs and represent the interests of their residents and electors. Page 86 of 97 8. City Council request the Ministry of Transportation to permit the publication of the results of the Transportation Tomorrow Survey 2022 as soon as possible to facilitate the use of the study in informing collaborative consultations with cities regarding options for addressing congestion and road safety. 9. City Council direct the City Manager to report back on the feasibility of placing signs on City roads where there are traffic delays resulting from the Provincial mandate to remove bike lanes from Toronto roads and that these signs would read "This road congestion and traffic delay is the result of Premier Ford's Bill 212". 10. City Council direct that Confidential Attachment 1 to the supplementary report (November 13, 2024) from the City Manager remain confidential in its entirety, as it contains information explicitly supplied in confidence to the City of Toronto as a partner municipality in the Transportation Tomorrow Survey 2022, conducted by a consultant retained by the Ministry of Transportation of Ontario as part of a cooperative effort by local and provincial government agencies to collect information about urban travel in southern Ontario, until such time as the Transportation Tomorrow Survey 2022 is authorized to be published by the Ministry of Transportation of Ontario. Confidential Attachment 1 to the supplementary report (November 13, 2024) from the City Manager remains confidential in its entirety in accordance with the provisions of the City of Toronto Act, 2006, as it contains information explicitly supplied in confidence to the City of Toronto as a partner municipality in the Transportation Tomorrow Survey 2022, conducted by a consultant retained by the Ministry of Transportation of Ontario as part of a cooperative effort by local and provincial government agencies to collect information about urban travel in southern Ontario, until such time as the Transportation Tomorrow Survey 2022 is authorized to be published by the Ministry of Transportation of Ontario. Summary The recent provincial Bill 212 seeks to overturn the decisions and work of our locally elected Toronto City Council. If passed, the Bill means one government would, at tremendous cost to the taxpayer and without collaboration, undo another government's work. As Mayor, it is my responsibility to stand up for the decision -making authority of City Council and the expertise of our professional public service which supports that decision -making. As such, I am working with City Staff to review the City's options and will provide recommendations on this item prior to the City Council meeting on November 13, 2024. Background Information (City Council) (November 5, 2024) Report from the Mayor on Respecting Local Democracy and Cities (CC23.1) (https://www.to ro nto. ca/legdocs/mmis/2024/cc/bg rd/backg ro u ndfi le-250054. pdf) (November 13, 2024) Supplementary report and Attachments 2 to 5 from the City Manager on Respecting Local Democracy and Cities - Supplemental Report: Impact of Bill 212 Bike Lanes Framework (CC23 . I a) (https://www.to ro nto. ca/legdocs/mmis/2024/cc/bg rd/backg ro u ndfi le-250545. pdf) Confidential Attachment 1 Communications (City Council) (November 7, 2024) E-mail from Matthew Freedlander (CC. Supp) (November 8, 2024) E-mail from Adam Rodgers (CC. Supp) (November 7, 2024) E-mail from Derek van Vliet (CC. Supp) (November 7, 2024) E-mail from Beverley Yu (CC. Supp) (November 7, 2024) E-mail from Santiago PacheW P�eere(oCfCupp) (November 7, 2024) E-mail from Genessa Radke (CC. Supp) (November 7, 2024) E-mail from Jesse Knapp (CC. Supp) (November 7, 2024) E-mail from Ernest Tam (CC. Supp) (November 8, 2024) E-mail from Keyondre Young (CC. Supp) (November 8, 2024) E-mail from Adam Rodgers (CC. Supp) (November 7, 2024) E-mail from Bryn Kennedy (CC. Supp) (November 8, 2024) E-mail from Lilia Kazberuk (CC. Supp) (November 8, 2024) E-mail from Aaron MacLean (CC. Supp) (November 9, 2024) E-mail from Conrad Heidenreich (CC. Supp) (November 9, 2024) E-mail from Jack Wynne (CC. Supp) (November 9, 2024) E-mail from Omar Khan (CC. Supp) (November 9, 2024) E-mail from Arkady Arkhangorodsky (CC. Supp) (November 9, 2024) E-mail from Debbie Green (CC. Supp) (November 10, 2024) E-mail from Mike D'Agostino (CC. Supp) (November 10, 2024) E-mail from Darren Donahue (CC. Supp) (November 10, 2024) E-mail from Stacy Kennedy (CC. Supp) (November 8, 2024) E-mail from Isabel Reid (CC. Supp) (November 8, 2024) E-mail from David Eddison (CC. Supp) (November 10, 2024) E-mail from Zachary Davis (CC. Supp) (November 9, 2024) E-mail from Susan Ye (CC. Supp) (November 10, 2024) E-mail from Robert J A Zaichkowski (CC. Supp) (November 10, 2024) E-mail from Michael Ross (CC. Supp) (November 9, 2024) Letter from Cathie Macdonald, President and Richard Steele, Board member, Deer Park Residents Group (CC.Supp) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184523. pdfl (November 10, 2024) E-mail from Loudon Young (CC. Supp) (November 10, 2024) E-mail from Justin EJ Sharp (CC. Supp) (November 10, 2024) Letter from Alison Stewart, Bicycle Mayor of Toronto (CC. Supp) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/communicationfile-184527.p D (November 11, 2024) E-mail from David Safran (CC. Supp) (November 11, 2024) E-mail from Caitlin Walsh (CC. Supp) (November 12, 2024) E-mail from Catherine Clark (CC. Supp) (November 9, 2024) E-mail from Alex Bonenfant (CC. Supp) (November 10, 2024) E-mail from Cameron MacDonald (CC. Supp) (November 10, 2024) E-mail from Holly Reid (CC. Supp) (November 10, 2024) E-mail from M. Kalocilj a (CC. Supp) (November 10, 2024) E-mail from Leona Laird (CC. Supp) (November 10, 2024) E-mail from Kenneth Brown (CC. Supp) (November 10, 2024) E-mail from Jenny Sin (CC. Supp) (November 10, 2024) E-mail from Jane Auster (CC. Supp) (November 10, 2024) E-mail from Elizabeth Osborne (CC. Supp) (November 10, 2024) E-mail from Geoff Hodgson (CC. Supp) (November 10, 2024) E-mail from Brian Dunfield (CC. Supp) (November 10, 2024) E-mail from John Oyston (CC. Supp) (November 10, 2024) E-mail from Sean Cooper (CC. Supp) (November 10, 2024) E-mail from Fernando Gonsalves (CC. Supp) (November 10, 2024) E-mail from Gillian Bogden (CC. Supp) (November 10, 2024) E-mail from Siobhan Fitzmaurice (CC. Supp) (November 12, 2024) E-mail from Steve Cooke (CC. Supp) (November 12, 2024) E-mail from Susan Raphael (CC. Supp) (November 12, 2024) E-mail from Lee Giles (CC. Supp) (November 12, 2024) E-mail from Melinda Rawn (CC. Supp) (November 12, 2024) E-mail from Hamish Wilson (CC. Supp) (November 12, 2024) E-mail from Shelly Nixon (CC. Supp) Page 88 of 97 (November 12, 2024) E-mail from Kerry Scott (CC. Supp) (November 12, 2024) E-mail from Amanda Parcher (CC. Supp) (November 12, 2024) E-mail from Elizabeth Hallerman (CC.Supp) (November 12, 2024) E-mail from Ralph Callebert (CC.Supp) (November 10, 2024) E-mail from Ryan Mumby (CC.Supp) (November 10, 2024) E-mail from Gray E Taylor (CC.Supp) (November 10, 2024) E-mail from Alexander Saxton (CC. Supp) (November 10, 2024) E-mail from Lisa Bonney (CC.Supp) (November 10, 2024) E-mail from David Nash (CC. Supp) (November 10, 2024) E-mail from Tim Morawetz (CC. Supp) (November 10, 2024) E-mail from James Deutsch (CC. Supp) (November 10, 2024) E-mail from Linda Rowe (CC. Supp) (November 10, 2024) E-mail from Michael Chung (CC. Supp) (November 10, 2024) E-mail from Kathy Chung (CC.Supp) (November 10, 2024) E-mail from Harold Smith (CC. Supp) (November 10, 2024) E-mail from Dawn Scarrow (CC. Supp) (November 10, 2024) E-mail from Steve Clayman (CC.Supp) (November 10, 2024) E-mail from David Johnson (CC. Supp) (November 11, 2024) E-mail from Jan Gould (CC.Supp) (November 11, 2024) E-mail from Emily Tate (CC.Supp) (November 11, 2024) E-mail from Rebecca Southgate (CC.Supp) (November 12, 2024) E-mail from Hamish Wilson 2 (CC.Supp) (November 12, 2024) E-mail from Charlotte Graham (CC. Supp) (November 12, 2024) E-mail from Elizabeth Hallerman, BeRationalTO (CC.Supp) (November 12, 2024) E-mail from JJ. Fueser (CC.Supp) (November 12, 2024) E-mail from Linda Brett, President, Bloor Street East Neighbourhood Association (CC.Supp) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184636. pdfl (November 12, 2024) E-mail from Cait and Ty (CC. Supp) (November 10, 2024) E-mail from Yuen Chua (CC.Supp) (November 10, 2024) E-mail from Karen Wyler (CC. Supp) (November 10, 2024) E-mail from Noreen Jamal (CC.Supp) (November 10, 2024) E-mail from Piotr Sepski (CC.Supp) (November 10, 2024) E-mail from Lauren McVittie (CC. Supp) (November 10, 2024) E-mail from Alice Baujet (CC.Supp) (November 10, 2024) E-mail from Linh Tran (CC. Supp) (November 10, 2024) E-mail from Theresa Campbell (CC.Supp) (November 10, 2024) E-mail from Filip Matovina (CC. Supp) (November 10, 2024) E-mail from Greg Kozma (CC. Supp) (November 10, 2024) E-mail from Steven Fistell (CC. Supp) (November 10, 2024) E-mail from Jenna Blumenthal (CC. Supp) (November 11, 2024) E-mail from Barbara Captijn (CC.Supp) (November 11, 2024) E-mail from Hamish Wilson (CC. Supp) (November 11, 2024) E-mail from Kevin Harris (CC.Supp) (November 11, 2024) Letter from Mary Helen Spence and Arlene Dejardins, The Avenue Road Safety Coalition (CC.Supp) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184646. pdfl (November 11, 2024) E-mail from Sharon Pel (CC.Supp) (November 11, 2024) E-mail from Arushi Nath (CC.Supp) (November 11, 2024) E-mail from Joe Power (CC.Supp) (November 11, 2024) E-mail from Edward Knapp (CC. Supp) (November 11, 2024) E-mail from Janet Lin (CC. Supp) (November 12, 2024) E-mail from John Shea (CC.Supp) (November 10, 2024) E-mail from Alexis Venerus (CC. Supp) Page 89 of 97 (November 10, 2024) E-mail from Lois Pike (CC.Supp) (November 10, 2024) E-mail from Christine Bear (CC.Supp) (November 10, 2024) E-mail from Vanessa Brown (CC. Supp) (November 10, 2024) E-mail from Bruce Novakowski (CC. Supp) (November 10, 2024) E-mail from Daphne Jackson (CC.Supp) (November 10, 2024) E-mail from Patrick DeRochie (CC.Supp) (November 10, 2024) E-mail from Rachael Vuong (CC. Supp) (November 10, 2024) E-mail from Mike Kurz (CC.Supp) (November 10, 2024) E-mail from Alex Pletsch (CC.Supp) (November 10, 2024) E-mail from David Simmons (CC. Supp) (November 10, 2024) E-mail from Dana Snell (CC. Supp) (November 11, 2024) E-mail from Betty De Groot (CC.Supp) (November 11, 2024) E-mail from Kevin Mcintosh (CC. Supp) (November 11, 2024) E-mail from Frank Siciliano (CC.Supp) (November 11, 2024) E-mail from Parker Bloom (CC.Supp) (November 11, 2024) E-mail from John Lloyd (CC. Supp) (November 11, 2024) E-mail from Peter Osborne (CC. Supp) (November 11, 2024) E-mail from Alina Iordache (CC. Supp) (November 11, 2024) E-mail from Robert Fuller (CC.Supp) (November 11, 2024) E-mail from Charles Kime (CC. Supp) (November 11, 2024) E-mail from Barbara Captijn (CC.Supp) (November 11, 2024) E-mail from Susan Stock (CC.Supp) (November 11, 2024) E-mail from Chad Mohr (CC.Supp) (November 11, 2024) E-mail from Ive Viksne (CC.Supp) (November 11, 2024) E-mail from Nelson Torres De Miranda (CC.Supp) (November 11, 2024) E-mail from Michael Dawn (CC. Supp) (November 11, 2024) E-mail from Ilana Newman Hernandez (CC. Supp) (November 11, 2024) E-mail from Erin Marchak (CC.Supp) (November 11, 2024) E-mail from Lauri Lintott (CC.Supp) (November 11, 2024) E-mail from Joseph Pauker (CC. Supp) (November 11, 2024) E-mail from Lisa Kristensen (CC.Supp) (November 11, 2024) E-mail from Kevin Carmona-Murphy (CC. Supp) (November 11, 2024) E-mail from Tim Lynch (CC.Supp) (November 11, 2024) E-mail from Felix Whitton (CC.Supp) (November 11, 2024) E-mail from Julia M Swiggum (CC. Supp) (November 11, 2024) E-mail from Elizabeth Chrumka (CC. Supp) (November 11, 2024) E-mail from Lola Landekic (CC.Supp) (November 11, 2024) E-mail from John Hallerman (CC.Supp) (November 11, 2024) E-mail from Prasann Patel (CC. Supp) (November 11, 2024) E-mail from Dan Reisler (CC. Supp) (November 11, 2024) E-mail from David Townley (CC.Supp) (November 11, 2024) E-mail from Virginia Trieloff (CC.Supp) (November 12, 2024) E-mail from Caitlin Walsh (CC.Supp) (November 11, 2024) E-mail from Caitlin Walsh (CC. Supp) (November 12, 2024) E-mail from Angela Zehr (CC. Supp) (November 11, 2024) E-mail from Jay D Gould (CC. Supp) (November 11, 2024) E-mail from Jan Gould (CC.Supp) (November 11, 2024) E-mail from Grant Oyston (CC.Supp) (November 11, 2024) E-mail from Carol Gray (CC. Supp) (November 12, 2024) Letter from Isaac Berman, Co -Chair, Palmerston Residents' Association (CC. Supp) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184683. pdfl (November 11, 2024) E-mail from Frances Gallop (CC.Supp) (November 11, 2024) E-mail from Cameron Tedford (CC. Supp) Page 90 of 97 (November 12, 2024) E-mail from Candace Hart (CC.New) (November 12, 2024) E-mail from Patrick Dias (CC. Supp) (November 12, 2024) E-mail from Emelia Zamidar (CC.New) (November 12, 2024) E-mail from Tyler Mcgraw (CC.New) (November 12, 2024) Letter from Michael Longfield, Executive Director, Cycle Toronto (CC.New) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184728. pdfl (November 12, 2024) E-mail from Barry Pickford (CC.New) (November 12, 2024) E-mail from L. Spring (CC.New) (November 12, 2024) E-mail from Sandra Dosen (CC.New) (November 12, 2024) E-mail from Luis Ledesma (CC.New) (November 12, 2024) E-mail from John Leeson (CC.New) (November 12, 2024) E-mail from Kimberly Hinton (CC.New) (November 12, 2024) E-mail from Linda Nicolson (CC.New) (November 12, 2024) E-mail from Donna Patterson (CC.New) (November 12, 2024) E-mail from Michael Szego (CC.New) (November 12, 2024) Letter from Marj orie Nichol, On behalf of Yonge4Al1 (CC.New) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184725. pdfl (November 12, 2024) Letter from Lee Scott, on behalf of the Steering Committee, Walk Toronto (CC.New) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184753. pdfl (November 12, 2024) E-mail from Ingrid Doucet (CC.New) (November 11, 2024) E-mail from Arushi Nath (CC.Supp) (November 12, 2024) E-mail from Pamela Hardie (CC.New) (November 12, 2024) E-mail from Pamela Hardie 2 (CC.New) (November 13, 2024) Multiple Communications from 2,139 Individuals (CC.New) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184764. pdfl (November 12, 2024) E-mail from Peter Lindley (CC.New) (November 12, 2024) E-mail from Norman Di Pasquale (CC.New) (November 12, 2024) E-mail from Hilary Stone (CC.New) (November 12, 2024) E-mail from Angela Dale (CC.New) (November 12, 2024) E-mail from John Shea (CC.New) (November 12, 2024) E-mail from Aaron Matthews (CC.New) (November 13, 2024) E-mail from Aleksuei Riabtsev (CC.New) (November 13, 2024) E-mail from Diana Arteaga (CC.New) (November 13, 2024) E-mail from Maria Boyad (CC.New) (November 12, 2024) E-mail from Jay Scott (CC.New) (November 12, 2024) E-mail from Laura Lindberg (CC.New) (November 12, 2024) E-mail from Heather Hatch (CC.New) (November 12, 2024) E-mail from Peter Low (CC.New) (November 13, 2024) E-mail from Rosalie Lam (CC.New) (November 13, 2024) E-mail from Edik Zwarenstein (CC.New) (November 13, 2024) E-mail from Darren Donahue (CC.New) (November 13, 2024) E-mail from Tom Henheffer (CC.New) (November 13, 2024) E-mail from Jeff Wintersinger (CC.New) (November 13, 2024) E-mail from Katherine Sawicka (CC.New) (November 13, 2024) E-mail from Billy Leung (CC.New) (November 13, 2024) E-mail from Stewart Ellis (CC.New) (November 13, 2024) E-mail from Andrew Hurlbut (CC.New) (November 13, 2024) E-mail from Paromita Nakshi (CC.New) (November 13, 2024) E-mail from Jennifer Dickie (CC.New) (November 14, 2024) Letter from Geoff Kettel and Cathie Macdonald, Co -Chairs, FoNTRA (CC.New) (https://www.toronto.ca/legdocs/mmis/2024/cc/comm/commu ni cationfi le-184819. pdfl Page 91 of 97 ................... TOWNSHIP OF tr S�Y bTMM RUSSELL Date Subject Moved by: Seconded by: CERTIFIED RESOLUTION October 28, 2024 Item(s) no.: 10 a Motion to request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding Marc Lalonde Lisa Deacon WHEREAS municipalities face growing infrastructure needs, including roads, bridges, public transit, water systems, and other critical services, which are essential to community well-being and economic development; and WHEREAS the current sources of municipal revenue, including property taxes and user fees, are insufficient to meet these increasing demands for infrastructure investment; and WHEREAS the Province of Ontario currently collects the Land Transfer Tax (LTT) on property transactions in municipalities across the province, generating significant revenue that is not directly shared with municipalities; and WHEREAS the Federal Government collects the Goods and Services Tax (GST) on property transactions, a portion of which could be directed to municipalities to address local infrastructure needs; and WHEREAS redistributing a portion of the Provincial Land Transfer Tax and GST to municipalities would provide a predictable and sustainable source of funding for local infrastructure projects without creating a new tax burden on residents or homebuyers; and WHEREAS a redistribution of a portion of the existing Land Transfer Tax and GST would allow municipalities to better plan and invest in long-term infrastructure initiatives, supporting local economic growth and improving the quality of life for residents; 1. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Corporation of the Township of Russell Council formally requests the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities; and 2. BE IT FURTHER RESOLVED THAT the Corporation of the Township of Russell Council calls on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities; and Municipal Offices 717 Notre -Dame Street, Embrun, ON KOA 1 W1 T: 613 443-3066 I F: 613 443-1042 I ru,ru,rui:.uuc„ „II„a Page 92 of 97 3. BE IT FURTHER RESOLVED THAT this redistribution of the Land Transfer Tax and GST should be structured to provide predictable and sustainable funding to municipalities, allowing for better long-term planning and investment in infrastructure projects that benefit local communities, thus ensuring that local governments receive a fair share of the revenue to address critical infrastructure needs; and 4. BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs), and 5. BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to all 444 Municipalities in Ontario, the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy MOTION APPROVED I, Joanne Camire Laflamme, Clerk of the Corporation of the Township of Russell, hereby certify that the foregoing is a true copy of the resolution adopted by the Council of the Corporation of the Township of Russell on the 12t" day of November 2024. Joanne Camire Laflamme Clerk Municipal Offices 717 Notre -Dame Street, Embrun, ON KOA 1 W1 T: 613 443-3066 1 F: 613 443-1042 1 yn yr w irvusscll ca Page 93 of 97 Notice of Motion — Councillor Sloan November 26, 2024 WHEREAS across the province municipalities serviced by the Ontario Provincial Police (OPP) are experiencing significant increases in the cost of utilizing the province's police services in 2025 including municipalities across Elgin County; WHEREAS all but one municipality in the County of Elgin have a contract with the OPP for the delivery of police services in Elgin County; WHEREAS as an example, the OPP submitted their 2025 Annual Billing Statement to the Municipality of Central Elgin on October 4, 2024 that identifies a $656,890 or 30% increase in the cost for services. The increase of $656,890 includes $254,269 price adjustment from 2023. The total increase results in a 4.1 % budgeted tax levy increase. WHEREAS municipalities were not consulted or provided any advanced notice from the Commissioner regarding the significant cost increase received for OPP services; WHEREAS the unexpected increases cannot be absorbed by municipalities in Elgin County without impacting taxpayers; NOW THEREFORE BE IT RESOLVED THAT the County of Elgin request that the 2025 OPP Annual Billing Statements for local area municipalities be reduced and/or relief be provided by the province for the impacted municipalities; AND THAT a copy of the resolution be provided to the Honourable Michael Kerzner, Solicitor General, the Honourable Rob Flack, MPP Elgin -Middlesex -London, local area Elgin County municipalities and the Association of Municipalities of Ontario. Page 94 of 97 COUNTY OF ELGIN By -Law No. 24-40 "BEING A BY-LAW TO AMEND BY-LAW NO. 19-41, REFERRED TO AS THE PROCEDURAL BY-LAW" WHEREAS the Municipal Act, 2001, S.O. 2001, c. M. 46, as amended ("Act"), and in particular section 238 thereof, requires a municipal corporation to enact a procedure by- law governing, among other things, the calling, place, and proceedings of meetings of its Council; AND WHEREAS Council for the Corporation of the County of Elgin previously enacted By - Law No. 19-41, referred to as the Procedural By -Law, to satisfy the said requirement of the Act; AND WHEREAS the County of Elgin deems it necessary and appropriate to amend By - Law No. 19-41, as previously amended by By -Law 20-47 and 21-42, in particular section 9 (f) thereof, providing provisions for the appointment of the Warden; NOW THEREFORE, the Corporation of the County of Elgin, by its Council, hereby enacts as follows: 1. By -Law 19-41, as amended by By -Law 20-47, and 21-42 is hereby amended by repealing By -Law 21-42 in its entirety and replacing it with: 9. Inaugural Meeting and Annual Election of Warden a. A person elected or appointed as a Member of Council shall not take a seat on Elgin County Council until the Clerk has received the certificate from the constituent municipality certifying the name of each person elected or appointed. b. No business shall be conducted at the first meeting of Council until after the declarations of office have been made by all members who present themselves for that purpose. c. The first Meeting of County Council after a regular election shall be held in the evening of the second Tuesday of the month of December, or at such hour and on such day thereafter as the majority of the members of the Council are present in the Council Chambers but in any case, not later than 31 days after its term commences, as provided for in the Act. d. The annual election of the Warden shall be held in the evening of the second Tuesday of the month of December, or at such hour and on such day thereafter as the majority of the Members of Council are present in the Council Chambers. e. Section 233 of the Act requires Council to appoint the Head of Council ("Warden") at its first Meeting. No other business shall be conducted until the Head of Council is confirmed. f. For the appointment of the Warden, the following regulations and procedures shall be followed: i. The Clerk shall take the Chair at seven o'clock in the evening of the second Tuesday of the month of December in each year, or at such hour and on such day thereafter as the majority of the members of Council are present in the Council Chambers; ii. The Clerk shall prepare ballots for voting; iii. The Clerk shall inform the members that they are ready to proceed with the election of Warden, unless only one member indicates their intention to run for the Office, in Page 95 of 97 which case the election procedure is dispensed with in favour of a resolution appointing the Warden; iv. The Clerk shall ask those members of Council seeking the Office of Warden to stand; V. The Clerk shall announce that any person aspiring to the position of Warden shall be granted an opportunity, not exceeding five (5) minutes, to address Council. Candidates will address Council in alphabetical order; vi. Voting shall be by secret ballot. Balloting will continue until a candidate obtains a majority of votes. vii. If after one round of balloting, no candidate has achieved a majority, another round of balloting will follow. If no candidate has achieved a majority after this second round of balloting, each candidate standing for the position of Warden shall have an additional opportunity, not exceeding five (5) minutes, to address Council. Candidates will address Council in alphabetical order by surname. viii. The process described in 9(f)(vii) will repeat until one of the Candidates has achieved a majority. References to rounds of balloting shall be construed to mean each round subsequent to the opportunity for candidates to address Council. xi. By Motion, the Clerk shall be directed to destroy the ballots after the election has been completed; xii. For the purposes of electing the Warden, each Member of County Council shall have one vote; xiii. The Warden -Elect shall forthwith sign and declare and read aloud the Declaration of Office and, on completion thereof, they shall take the Chair. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26th DAY OF NOVEMBER 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 96 of 97 COUNTY OF ELGIN By -Law No. 24-41 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE NOVEMBER 26, 2024 MEETING" WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as amended, the powers of a municipality shall be exercised by its Council; AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of every Council shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT the actions of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin, at its meeting held on November 26, 2024 be hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the actions of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the County of Elgin. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF NOVEMBER, 2024. Blaine Parkin, Ed Ketchabaw, Chief Administrative Officer/Clerk. Warden. Page 97 of 97