28 - December 12, 2024 County Council Agenda PackageElgmCounty
Elgin County Council
Regular Council Meeting
Orders Of The Day
Thursday, December 12, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
1. Call to Order
Pages
2.
Adoption of Minutes
4
3.
Disclosure of Pecuniary Interest and the General Nature Thereof
4.
Presenting Petitions, Presentations and Delegations
4.1 Southwestern Public Health & Planet Youth Elgin -St. Thomas Coalition -
12
Planet Youth Presentation
4.2 Town of Aylmer Chief Administrative Officer- County Collaboration -
Library Services Facilities Funding
5.
Committee of the Whole
6.
Reports of Council, Outside Boards and Staff
6.1 2023/2024 Warden Ed Ketchabaw - Warden's Activity Report
22
(November/December 2024)
6.2 Elgin County Land Division Chairman Tom Marks - Elgin County Land
25
Division 2024 Annual Report
6.3 Joint Accessibility Advisory Committee Chair Tom Marks — Joint
31
Accessibility Advisory Committee 2024 Annual Report
6.4 Finance Committee Chair Ed Ketchabaw - Finance Committee 2024
35
Annual Report
6.5 Growth Planning Steering Committee Chair Ed Ketchabaw - Growth
39
Planning Steering Committee 2024 Annual Report
6.6 Human Resources Committee Chair Ed Ketchabaw — Human Resources
42
Committee 2024 Annual Report
6.7 Rural Initiatives and Planning Advisory Committee Chair Ed Ketchabaw -
45
Rural Initiatives and Planning Advisory Committee 2024 Annual Report
6.8
Terrace Lodge Redevelopment Steering Committee Chair Ed Ketchabaw
48
- Terrace Lodge Redevelopment Steering Committee 2024 Annual
Report
6.9
Councillor Giguere, Councillor Hentz, and the Curator - Elgin County
51
Museum 2024 Annual Report
6.10
Councillor Giguere, Councillor Hentz, Director of Community and Cultural
58
Services, and the Curator - Dissolution of Elgin County Museum
Advisory Committee
6.11
Manager of Procurement and Risk - Procurement Activity Report Q3
67
(July 1, 2024 to September 30, 2024)
6.12
Manager of Procurement and Risk - Integrity Commissioner and Closed
71
Meeting Investigator — Contract Award
6.13
Director of Engineering Services - Engineering Services — Village of
74
Fingal Reconstruction — Contract Award
6.14
Director of Engineering Services - Parking By -Law Amendments
121
6.15
Manager of Emergency Management & Elgin Middlesex Regional Fire
124
School - Emergency Management Bylaw and Plan Update
6.16
Manager of Administrative Services/Deputy Clerk - Proposed Changes to
151
Elgin County Council Meeting Structure
6.17
Director of Legal Services and Director of Planning and Development -
156
LS 24-12 — Planning Services Agreement
6.18
Director of Planning and Development - Approval of the West Elgin
171
Official Plan
7. Council Correspondence
7.1
Items for Consideration
7.1.1 Email and attachments from the Town of Aylmer re: County
344
Collaboration - Library Services, Facilities & Funding
7.2
Items for Information (Consent Agenda)
7.2.1 Letter from Minister Calandra re: changes to the Planning Act to
358
accelerate implementation of the province's additional
residential unit (ARU) framework
7.2.2 Resolution from Saugeen Shores re: Intimate Partner Violence
360
7.2.3 Resolution from Township of Puslinch re: enabling greater use
362
of excess soil
7.2.4 Resolution from Town of New Tecumseth re: Land Transfer Tax
365
7.2.5 Home Builders Association - Planning Fees
367
8. Other Business
8.1
Statements/Inquiries by Members
8.2
Notice of Motion
Page 2 of 398
8.3 Matters of Urgency
9.
Closed Meeting Items
10.
Motion to Rise and Report
11.
Motion to Adopt Recommendations from the Committee of the Whole
12.
Consideration of By -Laws
12.1 By -Law No. 24-42 No -Parking Amendment St. George St. and Fulton
368
Street
12.2 By -Law No. 24-43 Elgin Emergency Management Program and
369
Emergency Response Plan By -Law
12.3 By -Law No. 24-44 To Appoint ADR Chambers Inc.
394
12.4 By -Law No. 24-45 Fees and Charges By -Law Amendment
396
12.5 By -Law No. 24-46 Confirmation
398
13.
Adjournment
Page 3 of 398
Elgin County Council
Minutes
November 26, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham (virtual)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Brian Masschaele, Director of Community & Cultural Services
Amy Thomson, Director of Human Resources
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Mike Hoogstra, Manager of Purchasing and Risk
Andrea Loughlean, Manager of Emergency Management &
Elgin -Middlesex Regional Fire School (virtual)
Diana Morris, Senior Planner
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
Jeff Lawrence, Tree Commissioner/Weed Inspector
Call to Order
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
2. Adoption of Minutes
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the meeting held on November 12, 2024 be
adopted.
Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
4. Presenting Petitions, Presentations and Delegations
Page 4 of 398
None.
5. Committee of the Whole
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. Reports of Council, Outside Boards and Staff
6.1 Tree Commissioner/Weed Inspector - Tree Commissioner/Weed
Inspector Quarterly Report January — March 2024 and Quarterly
Report April — June 2024
The Tree Commissioner/Weed Inspector presented a summary of activity
related to the Elgin County Woodlands Conservation By -Law for the
period of January 1, 2024 to March 31, 2024, and April 1, 2024 to June
30, 2024, and weed inspection activity for the same two periods.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Tree Commissioner/Weed Inspector
Quarterly Report January — March 2024 and Quarterly Report April — June
2024" from the Tree Commissioner/Weed Inspector dated November 26,
2024 be received and filed.
Motion Carried.
6.2 Manager of Procurement & Risk - General Insurance and Risk
Management Services Program for 2025
The Manager of Procurement & Risk presented the report that provides
details regarding General Insurance and Risk Management Services for
2025.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the General Insurance and Risk Management Services
Program proposed by Marsh Canada Limited ("Marsh") be approved at the
annual premium cost of $618,652 plus taxes commencing December 15,
2024 and expiring on December 15, 2025; and,
THAT the Manager of Procurement & Risk and Director of Financial
Services/Treasurer be authorized to renew the policy.
Motion Carried.
6.3 Senior Planner - Draft Plan of Subdivision 34T-WE2301, Municipality
of West Elgin, Lot 30, Registered Plan No. 202 22003 Queen's Line
The Senior Planner presented the report that provides Council with the
information required in order to consider granting approval to the Draft
Plan of Subdivision 34T-WE2301 by Monteith Brown Planning Consultants
on behalf of KLM Holdings.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision by Monteith Brown
Planning Consultants on behalf of KLM Holdings dated June 5, 2024; and
Page 5 of 398
THAT staff be directed to provide notice of decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
6.4 Senior Planner - Municipality of Bayham Official Plan Amendment
No. 38, Part of Lot 1, Part of Snow Street, Registered Plan 54
The Senior Planner presented the report that provides Council with the
information required in order to consider approving Official Plan
Amendment No. 38 to the Official Plan of the Municipality of Bayham.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 38 to the Official Plan of the
Municipality of Bayham; and
THAT staff be directed to provide Notice of this Decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.5 Director of Planning and Development - County Planning Application
Fees Amendment
The Director of Planning and Development presented the report seeking
Council's approval for increases in planning fees and an amendment to
the County's Fees and Charges By -Law No. 24-26.
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "County Planning Application Fees
Amendment" from the Director of Planning and Development dated
November 26, 2024 be received and filed; and
THAT the Council of the Corporation of the County of Elgin approves the
increase in planning fees listed in attachment #1; and
THAT an amendment to the Fees and Charges By -Law (By -Law No 24-
26) be brought forward for Council's consideration at a future meeting.
Motion Carried.
6.6 Manager of Administrative Services/Deputy Clerk - 2025 ROMA
Delegation Requests Update
The Manager of Administrative Services/Deputy Clerk presented the
report prepared as a follow-up to Council's request that staff prepare
delegation materials for the 2025 Rural Ontario Municipal Association
(ROMA) Conference.
Moved by: Councillor Widner
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "2025 ROMA Delegation Requests
Update" from the Manager of Administrative Services/Deputy Clerk dated
November 26, 2024, be received and filed; and
THAT Elgin County submit a delegation request to the Ministry of Health
regarding health unit budgets, participate in a joint delegation with the
Township of Southwold regarding vehicle emissions regulations for public
Page 6 of 398
service vehicles, and
THAT Elgin County explore other channels to continue the discussion with
the Province of Ontario regarding the proposed development of the former
psychiatric hospital lands in Central Elgin.
Motion Carried.
7. Council Correspondence
7.1 Items for Consideration
7.1.1 Letter from Andrew Sloan, Chair, Elgin OPP Detachment Board
seeking Council's consent for the County of Elgin to continue its
role as administrator for the Detachment Board until March 31,
2025.
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT Council support the request from the Elgin OPP
Detachment Board and direct staff to continue to provide administrative
support to the Board until March 31, 2025.
Motion Carried.
8. Reports of Council, Outside Boards and Staff - Continued
8.1 Chief Administrative Officer/Clerk - Elgin County Corporate Mission,
Vision, Values and Strategic Plan
Council recessed at 9:58 a.m. and reconvened at 10:16 a.m.
The Chief Administrative Officer/Clerk presented the corporate Mission,
Vision, Values, and Strategic Plan for Council's review and approval.
Councillor Couckuyt left the meeting.
Moved by: Councillor Leatham
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Elgin County Corporate Mission,
Vision, Values and Strategic Plan" from the Chief Administrative
Officer/Clerk dated November 26, 2024 be received and filed; and
THAT the Mission as outlined in the report herein be adopted; and
THAT the Vision as amended be adopted; and
THAT the Corporate Values as outlined in the report herein be adopted;
and
THAT the Strategic Priorities and accompanying goals as outlined in the
report herein be adopted.
Motion Carried.
9. Council Correspondence - Continued
9.1 Items for Information (Consent Agenda)
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT Correspondence Items #7.2.1 - 7.2.4 be received and
filed.
Page 7 of 398
Motion Carried.
9.1.1 Ontario Library Association and Federation of Ontario Public
Libraries July 2024 Newsletter: Supporting Ontario's Public
Libraries to Empower Local Economic Growth
9.1.2 Ontario Library Association and Federation of Ontario Public
Libraries August 2024 Newsletter: Ontario Digital Public Library -
Bridging the Digital Divide
9.1.3 Resolution from the City of Toronto expressing opposition to
proposed amendments to Part XII of the Highway Traffic Act
contained in Bill 212
Moved by: Councillor Giguere
Seconded by: Deputy Warden Jones
RESOLVED THAT the Corporation of the County of Elgin support the
resolution from the City of Toronto expressing opposition to proposed
amendments to Part XII of the Highway Traffic Act contained in Bill
212.
Motion Carried.
9.1.4 Resolution from the Township of Russell requesting the
redistribution of the Provincial Land Transfer Tax and GST to
municipalities for sustainable infrastructure funding
10. Other Business
10.1 Statements/Inquiries by Members
10.1.1 Warden Ketchabaw - Festive Parades
Warden Ketchabaw asked Council to let him know if Councillors wish
to join him at the upcoming parades in the county cruiser. He noted
that the Dickens Day parade in Port Stanley is this Friday, the West
Lorne parade is on Saturday, and Fingal and Belmont parades are
taking place on Sunday.
10.1.2 Warden Ketchabaw - End of Term Remarks
Warden Ketchabaw expressed his gratitude for Council's support over
the last year during his term as Warden. He noted that 2024 was an
enjoyable year and Council overcame a lot of challenges, and he looks
forward to working with the next Warden and Council to advance the
issues for Elgin County and residents. Warden Ketchabaw also
thanked staff for their support.
10.2 Notice of Motion
10.2.1 Councillor Sloan - Notice of Motion
Moved by: Councillor Sloan
Seconded by: Councillor Noble
WHEREAS across the province municipalities serviced by the Ontario
Provincial Police (OPP) are experiencing significant increases in the
cost of utilizing the province's police services in 2025 including
municipalities across Elgin County;
WHEREAS all but one municipality in the County of Elgin have a
contract with the OPP for the delivery of police services in Elgin
County;
WHEREAS as an example, the OPP submitted their 2025 Annual
Billing Statement to the Municipality of Central Elgin on October 4,
Page 8 of 398
2024 that identifies a $656,890 or 30% increase in the cost for
services. The increase of $656,890 includes $254,269 price
adjustment from 2023. The total increase results in a 4.1 % budgeted
tax levy increase.
WHEREAS municipalities were not consulted or provided any
advanced notice from the Commissioner regarding the significant cost
increase received for OPP services;
WHEREAS the unexpected increases cannot be absorbed by
municipalities in Elgin County without impacting taxpayers;
NOW THEREFORE BE IT RESOLVED THAT the County of Elgin
request that the 2025 OPP Annual Billing Statements for local area
municipalities be reduced and/or relief be provided by the province for
the impacted municipalities;
AND THAT a copy of the resolution be provided to the Honourable
Michael Kerzner, Solicitor General, the Honourable Rob Flack, MPP
Elgin -Middlesex -London, local area Elgin County municipalities and the
Association of Municipalities of Ontario.
Defeated.
10.3 Matters of Urgency
None.
11. Closed Meeting Items
Councillor Sloan and Councillor Noble left the meeting.
Moved by: Councillor Giguere
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - November 12, 2024
Closed Meeting Item #2 - Labour Relations Matter
(d) labour relations or employee negotiations
Closed Meeting Item #3 - Chief Administrative Officer/Clerk Performance Review
(b) personal matters about an identifiable individual, including municipal or local
board employees
Closed Meeting Item #4 - Personnel Matter
(b) personal matters about an identifiable individual, including municipal or local
board employees
Motion Carried.
11.1 Closed Meeting Minutes - November 12, 2024
11.2 Director of Human Resources - Labour Relations Matter
11.3 Warden Ketchabaw - Chief Administrative Officer/Clerk Performance
Review (verbal)
11.4 Chief Administrative Officer/Clerk - Personnel Matter (verbal)
Page 9 of 398
12. Motion to Rise and Report
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - November 12, 2024
Moved by: Deputy Warden Jones
Seconded by: Councillor Giguere
RESOLVED THAT the closed meeting minutes from the meeting held on
November 12, 2024 be adopted.
Motion Carried.
Closed Meeting Item #2 - Labour Relations
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT the confidential report from the Director of Human Resources
be received for information.
Motion Carried.
Closed Meeting Item #3 - Chief Administrative Officer/Clerk Performance Review
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the Warden and Director of Human Resources proceed as
directed.
Motion Carried.
Closed Meeting Item #4 - Personnel Matter
Moved by: Councillor Giguere
Seconded by: Councillor Widner
RESOLVED THAT the Chief Administrative Officer/Clerk proceed as directed.
Motion Carried.
13. Motion to Adopt Recommendations from the Committee of the Whole
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 24-40 Procedural By -Law Amendment - Inaugural
Meeting and Election of Warden
BEING a By -Law to Amend By -Law No. 19-41, Referred to as the
Procedural By -Law.
7
Page 10 of 398
Moved by: Councillor Giguere
Seconded by: Councillor Widner
RESOLVED THAT By -Law No. 24-40 be now read a first, second, and
third time and finally passed.
Motion Carried.
14.2 By -Law No. 24-41 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the November 26, 2024 Meeting.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT By -Law No. 24-41 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now adjourn at 2:25 p.m. to meet again on December
10, 2024 at 7:00 p.m.
Motion Carried.
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 11 of 398
The Ic.elandic. Model
for Substanc.e
Prevention
Page 12 of 398
Page 13 of 398
"I Youth Hubs, existing
centres & programs
Planet Youth is a multi -level
approach with the core
principle that "prevention
activities should engage the
whole population of young
people rather than targeting
particular individuals or
groups." To reduce the need
for access to services and
treatment
This model is focused on
preventing problems before
they ever arise; while youth
hubs and programs are often
targeted to youth needing
access to supports already
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A brief local picture:
In the Southwestern Public Health (SWPH) region, the proportion of 12-
24-year-olds who rated their mental health as poor or fair was over 5x
higher in 2019/20 compared to 2015/16 (4.3o vs. 23.20).
1 in 5 respondents from the SWPH region responded `yes' (20.60) to
having ever seriously considering attempting suicide or taking their
own life. In Ontario, approximately 1 in 6 answered `yes' (15.60).
Comparing male and female youth aged 15-17 in the SWPH region, 1 in 3
local female youth respondents reported that they had seriously
considered attempting suicide or taking their own life in the past 12
months ( 3 3 . 8 0 ) .
In the SWPH region, youth in grades 7 to 12 report using various
substances more often than youth in Ontario. This includes alcohol,
electronic cigarettes, cannabis, tobacco cigarettes, and magic
mushrooms.
Page 15 of 398
Moving upstream requires a shift lin tlhe way we thinilk aboul substance -use preventioni.
S hort term th 1 niki ng. 1 yr plainnil ng to so4ve
complicatecl iSSUes, like substanceulna.
Education only campaigns "Just say.no"':,
long term health effects & scare tactilcs.
Substance use choice and Individual
problem.
Limiting beliiefs, that all teens expenment
with alcohol and other drugs.
Mr'O III, a Ill
Long term thinking — commifingi toa
minimurn �of 5yrs t�o see change.
Building a community solution that supports
knowtedge to pollchainges-
Soclety,as the pal[ent "how, can we enhance
the environment to reducle risks and hairms".
Challenging the expectabons and socia]
norms around substances for ado[escent s-
Page 16 of 398
The Process
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Page 19 of 398
Closing remarks
• Planet Youth is not a program,
it's an approach.
• We don't adopt this model we adapt
it for our local communities.
• We need Municipal leaders to
partner with our coalition to
support the collection of localized
data and use that data to inform
community strategy and resourcing.
• Collectively we all benefit from
reducing substance use as we will
be increasing the overall
environment of our communities
where youth and their families
thrive.
• Long term sustainable change takes
time and a multilevel commitmenfageMof398
Thank you
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For more information
Coalition lead: Jessica
Austin, Health Promoter
Email:
L h. (-
Office: 519-631-9900
x1315
Mobile: 519-521-6651
ElginCounty
Report to County Council
From: Ed Ketchabaw, 2023/2024 Warden
Date: December 12, 2024
Subject: Warden's Activity Report (November/December 2024)
Recommendation(s):
THAT the report titled "Warden's Activity Report (November/December 2024) dated
December 12, 2024, from Warden Ketchabaw be received and filed.
Introduction:
The purpose of this report is to provide a high-level summary of the meetings and
official functions I have attended during the month of November and December as Elgin
County Warden.
Background and Discussion:
Events/Meetings Attended by Warden-
November/December 2024:
• Attended Administration Building to record voiceover for Warden's Video
(November 1)
• Joint Council/ELT Strategic Planning Session (November 5)
• Southwold War Memorial Committee 25th Anniversary Ceremonies (November
10)
• Port Burwell Remembrance Day Ceremonies (November 10)
• Dutton Dunwich Remembrance Day Ceremonies (November 11)
• County Council (November 12)
• Homes Committee of Management (November 12)
• Southwold Volunteer Recognition Awards (November 14)
• Elgin County Warden's Banquet (November 15)
• Ontario Rural Education Symposium (November 16)
• Crisis Communications Workshop (November 18)
• Strategic Plan Steering Committee (November 19)
• Skye Chase Winery Groundbreaking (November 20)
Page 22 of 398
• Finance Committee Meeting to review Budget Open House Materials (November
20)
• Aylmer Santa Claus Parade (November 23)
• County Council (November 26)
• Staff Service Recognition Luncheon (November 26)
• Talbotville Industrial Lands: Prep Meeting (November 26)
• Budget Open House
- County Building (November 26)
• Budget Open House
- Dutton Dunwich Community Centre (November 27)
• Budget Open House
- Aylmer Old Town Hall (November 28)
• Dickens Day Parade
- Port Stanley (November 29)
• West Lorne Santa Claus Parade (November 30)
• Belmont Santa Claus Parade (December 1)
• Fingal-Shedden and District Optimist Club Santa Claus Parade (December 1)
• Talbotville Industrial Lands: Landowner Information Session (December 2)
• County Christmas Party (December 4)
• Elgin Federation of Agriculture Annual General Meeting (December 4)
• Springfield Santa Claus Parade (December 7)
• Port Burwell Santa Claus Parade (December 7)
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Elgin County continues to work with and find ways to collaborate with Elgin's municipal
partners.
Page 23 of 398
Communication Requirements:
None.
Conclusion:
It has been an honour and privilege to represent Elgin County Council at various events
throughout my term as Warden in 2024. I am grateful for the opportunity to serve this
community. I look forward to collaborating with our new Warden to continue advancing
the strategic priorities of the County in the year ahead.
All of which is Respectfully Submitted
Ed Ketchabaw
2023/2024 Warden
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 24 of 398
ElginCounty
Report to County Council
From: Tom Marks, Chairman Elgin County Land Division Committee
Paul Clarke, Secretary -Treasurer
Date: December 12, 2024
Subject: Elgin County Land Division 2024 Annual Report
Recommendation(s):
THAT the report titled "Elgin County Land Division 2024 Annual Report" from the Elgin
County Land Division Committee Chairman and the Secretary -Treasurer dated
December 12, 2024 be received and filed.
Introduction:
The Elgin County Land Division Committee has been the consent -granting authority for
the County of Elgin since 1971, and its purpose is to authorize the separation of parcels
of land where a plan of subdivision is deemed unnecessary. When deciding on an
application for consent, the approval authority shall have regard to the requirements of
the Planning Act, the Provincial Planning Statement (2024), the policies of the Elgin
County Official Plan, local municipal Official Plans, Ministry and Agency comments, and
input from the public. In making sound planning decisions the Committee carefully
reviews all the information received in its deliberations. The Land Division Committee
acts as a quasi-judicial body, like a minor court of law. It must be unbiased and has a
duty to act fairly. Ideally it operates at arm's length and free from political interference.
Background and Discussion:
The Elgin County Land Division Committee continued its 2nd year of its 4-year term in
2024 meeting a total of 12 times, once per month on the 4t" Wednesday of every month.
The Land Division Committee continues to hold all meetings in a hybrid in -person and
virtual format and has received comments from applicants that this is the preferred
method for holding meetings as it makes it easier for applicants and agents who are
working to attend meetings.
The LDC continues to take into consideration the policies of the 2015 Elgin Official Plan
until the new Official Plan is in full force and effect.
Page 25 of 398
The Province also introduced the final version of the new Provincial Planning Statement
(PPS) following the comment period from last year's draft PPS. The new PPS made
numerous changes to aspects of planning in Ontario, such as the removal of the Growth
Plan and its subsequent consolidation with the new PPS; no significant changes to the
PPS affected the LDC's activities. Surplus farm dwelling severances remain the only
allowed form of residential lot creation in the prime agricultural area. The new PPS
encourages intensifying and redeveloping vacant or underutilized lands within
settlement areas for residential use. The new PPS took effect on October 20, 2024, and
all LDC decisions made after that date take the new PPS into consideration for
consistency with provincial planning goals.
A total of 96 consent applications were received in 2024 (an increase of 12% YoY); 8
applications were deferred or withdrawn at the applicant's request. The creation of new
lots (excluding surplus farm dwellings) accounts for 44% of the total applications
received, which were not withdrawn or deferred, and surplus dwellings account for a
further 30%. The bulk of the increase in applications for 2024 came from an increase in
surplus farm dwelling severances, while new lot creation remained stable at the same
number of new lots created as in 2023.
There are seven members on the Land Division Committee which are appointed by
County Council for the term January 1, 2023 to December 31, 2026. The current
members include:
Tom Marks — Chairman, responsible for the Municipality of Central Elgin
Bill Ungar — Vice -Chair, responsible for the Town of Aylmer
John "Ian" Fleck - responsible for the Municipality of Dutton/Dunwich
Dugald Aldred — responsible for the Municipality of West Elgin
John Andrews - responsible for the Township of Southwold
Dave Jenkins - responsible for the Township of Malahide
John Seldon - responsible for the Municipality of Bayham
Appendix A and B Land Division Committee Report — Statistics for 2024 indicate the
numbers and types of severances that the Committee heard from January 1, 2024 to
December 11, 2024, as well as the number of hearings held.
Financial Implications:
None
Page 26 of 398
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
® Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
This applies to all the county's local municipal partners.
Communication Reauirements:
This information report should be circulated to all local municipal partners.
Conclusion:
The Land Division Committee continues to receive a high number of new applications
as well as amendments to previous applications.
It has been a pleasure serving as Chairman and working with such a committed group
of individuals over the past year.
Page 27 of 398
All of which is Respectfully Submitted Approved for Submission
Tom Marks, Chair
Elgin County Land Division Committee
Paul Clarke
Junior Planner / Secretary Treasurer
Reviewed by
Mat Vaughan
Director of Planning and Development
Blaine G. Parkin, P.Eng
Chief Administrative Officer / Clerk
Page 28 of 398
APPENDIX A: NUMBER AND TYPE OF SEVERANCE APPLICATIONS
Municipality
Granted
Conditionally
Denied
Lot Addition
New Lot
Surplus Farm
Dwelling/Farm
Split
Easement/Right-
of-Way/Lease
Withdrawn or
Deferred
20231
2024
2023
2024
2023
2024
2023
2024
2023
2024
2023
2024
2023
2024
Aylmer
31
3
0
0
0
0
3
3
0
0
0
0
0
0
Ba ham
191
22
0
0
1
4
13
12
5
4
0
0
0
4
Central Elgin
13
15
0
0
11
91
3
51
1
3
0
01
0
2
Dutton Dunwich
12
9
0
0
4
1
4
4
3
31
1
1
0
0
Malahide
14
26
1
0
4
8
7
7
3
141
0
1
1
1
Southwold
13
5
0
0
6
2
6
3
1
01
0
0
0
1
West Elgin
12
81
01
0
0
0
3
5
9
3
1
0
0
0
Total
86
88
1
0
26
24
39
39
22
271
2
2
1
8
Total 2023
86
Tota12024
1 96
Page 29 of 398
APPENDIX B: NUMBER OF HEARINGS
Number of Hearings
Full Days
0
Half Days
12*
*this includes the last LDC meeting of the year
which will take place on December 11, 2024
Page 30 of 398
ElginCounty
Report to County Council
From: Tom Marks, 2024 Committee Chair
Date: December 12, 2024
Subject: Joint Accessibility Advisory Committee 2024 Annual Report
Recommendation(s):
THAT the report titled "Joint Accessibility Advisory Committee 2024 Annual Report"
from the Committee Chair Tom Marks dated December 12, 2024 be received and filed.
Introduction:
Pursuant to Section 13(a) of the County of Elgin Committee By -Law No. 23-01,
Committees shall report to Council annually respecting the following matters-
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Joint
Accessibility Advisory Committee's activities throughout 2024.
Background and Discussion:
The Accessibility for Ontarians with Disabilities Act (AODA) of 2005 requires
municipalities with at least 10,000 residents to establish an Accessibility Advisory
Committee (AAC). The County of Elgin and the Municipality of Central Elgin have
established a Joint Accessibility Advisory Committee (JAAC).
The JAAC provides advice to County Council and its Local Municipal Partners on the
identification, elimination, and prevention of barriers faced by people with disabilities,
and liaises with the community to improve accessibility and inclusivity throughout Elgin
County.
The responsibilities of the Joint Accessibility Advisory Committee include:
Page 31 of 398
Legislated Duties
• Advise Councils, regarding the preparation, implementation and effectiveness of
the multi -year accessibility plans of the participating municipalities.
• Advise participating municipalities on the accessibility of buildings, structures or
premises that the municipalities lease, purchase, construct or significantly
renovate.
• Review and advise municipalities on the accessibility of site plans and drawings
described in Section 41 of the Planning Act that the committee selects.
• Advise Councils about the requirements and implementation of accessibility
standards and the preparation of accessibility reports and such other matters for
which the Councils may seek its advice.
• Perform all other functions specified in the Accessibility for Ontarians with
Disabilities Act.
The JAAC is comprised of County Councillor/Central Elgin Deputy Mayor Todd Noble,
Central Elgin Councillor Dave Baughman, Tom Marks, Jen Salverda, and Carleen
Green (subject to approval at Central Elgin Council on December 16, 2024).
Activities for 2024:
• The Joint Accessibility Advisory Committee met on July 9, 2024 and October 22,
2024.
In 2024, the Committee proposed revisions to its Terms of Reference, suggesting
that it meet twice a year instead of four times. However, the Committee would
still have the flexibility to meet more frequently if necessary to provide feedback
on policies, procedures, and consultations related to construction projects. This
approach aims to ensure that meetings are content -rich and represent a wise use
of the Committee Members' valuable time.
• The County of Elgin partnered with the City of St. Thomas to host an Accessibility
Open House on June 1, 2024. The event took place at the Joe Thornton
Community Centre and featured accessibility -related vendors and exhibits.
The Committee engaged in recruitment activities for a new member in August
and September and was pleased to recommend Carleen Green as a new
member of the Committee. Council approved this appointment on November 12,
2024, subject to the approval of Central Elgin Council. Central Elgin Council is
scheduled to consider this appointment at their meeting scheduled for December
16, 2024.
Page 32 of 398
Activities for 2025:
• In 2025, the Committee will review the Accessibility Annual Report for 2024
before it is presented to Council.
• The Committee will partner again with the City of St. Thomas' Accessibility
Advisory Committee to host the annual Accessibility Open House.
• The Committee will contemplate holding events to engage County and Local
Municipal Partner staff during Accessibility week in May.
• 2025 is a compliance reporting year and Compliance Reports are due to the
Province by December 31, 2025. The Committee will review reports in advance
of them being presented to Council.
• Expected updates to the AODA legislation in 2025 will require revisions to certain
policies. The Committee will review and provide feedback on these policies prior
to their presentation to Council.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
�m
Page 33 of 398
Communication Requirements:
A copy of this report will be sent to Central Elgin Council for information.
Conclusion:
The JAAC plays a vital role in advising County Council and its Local Municipal Partners
on identifying, eliminating, and preventing barriers for people with disabilities. The
Committee works to enhance accessibility and inclusivity across Elgin County. One
such initiative was the partnership with the City of St. Thomas to host an event, offering
the community valuable information on accessibility resources and recruiting new
members to represent diverse perspectives.
All of which is Respectfully Submitted
Tom Marks
Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 34 of 398
ElginCounty
Report to County Council
From: Ed Ketchabaw, 2024 Committee Chair
Date: December 12, 2024
Subject: Finance Committee 2024 Annual Report
Recommendation(s):
THAT the report titled "Finance Committee 2024 Annual Report" from the Committee
Chair Ed Ketchabaw dated December 12, 2024 be received and filed.
Introduction:
Pursuant to Section 13(a) of the County of Elgin Committee By -Law No. 23-01,
Committees shall report to Council annually respecting the following matters-
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Finance
Committee's activities throughout 2024.
Background and Discussion:
On October 22, 2024, County Council approved the evolution of the Budget Committee
into the Finance Committee to focus on the broader financial condition of Elgin County
and to adopt a more holistic approach to the corporation's financial management. The
Finance Committee is a Standing Committee of Council that advises and makes
recommendations to Council regarding the financial strategy and policy direction as well
as the fulfillment of Council's oversight responsibilities relative to County financial
reporting, external audit requirements, asset management, internal controls and
compliance with financial regulations and policies.
The objectives of the Finance Committee include:
Page 35 of 398
Financial Strategy and Policy Direction
• In conjunction with staff, reviewing and making recommendations to Council
respecting existing and proposed new financial and fiscal policies, practices and
procedures.
• Reviewing and recommending a long-range financial plan for the County
including its ongoing updating.
• Reviewing any significant proposed changes to financial reporting and
accounting policies to be adopted by the County.
Internal Control and Compliance
• Monitor the integrity of the County's financial reporting process and system of
internal controls regarding financial reporting and accounting compliance for
safeguarding County assets, including the review of financial policies and
procedures.
• Reviewing financial and fiscal policies, practices and procedures to ensure
compliance with legislation, regulations, corporate objectives, policies and ethics.
External Audit Function
Making recommendations to Council, in conjunction with staff, with respect to
selecting and dismissal of the External Auditor.
Directing and reviewing the performance evaluation process for the external
auditor and reviewing the external auditor's proposed terms of engagement, audit
scope and approach.
Review the results of the audit, including reports and the letter to Management,
with the external auditors and management ensuring that the County's financial
reporting practices are assessed objectively, financial statements are properly
audited, any problems identified in the audit are satisfactorily resolved and any
external auditor recommendations to management are followed up.
Annual Business Plan and Budget
• Determining the annual schedule for Business Plan and Budget preparation and
presentations.
• In conjunction with staff, identify the financial pressures that the County is
experiencing and options to address them through the Business Plan
development process.
• Review and assess budget principles, allocations and related financials,
providing advice to the Chief Administrative Officer and Director of Financial
Services/Treasurer on the annual budget.
• To receive presentations from each department, as required, on financial
matters.
• To evaluate the budgetary implications of proposals for new and substantially
revised programs and serves in advance of Council's budget deliberations.
Asset Management
• Provide recommendations on strategy, policy and procedural development
surrounding the County's approach to effective asset management.
• Review the Asset Management Plan and make recommendations to Council.
• Act in an advisory capacity to Council on issues specific to asset management.
Page 36 of 398
Committee Composition
The Finance Committee is comprised of members of the Committee of the Whole.
Activities for 2024:
The Budget Committee met on January 30, February 13, June 11, and October 8, 2024.
The first meeting of the newly evolved Finance Committee was held on November 20,
2024.
In early 2024, the Budget Committee received departmental budget presentations for
2024 and held a Public Budget Consultation session at their meeting on February 13,
2024. During the Public Consultation Meeting, the Director of Financial
Services/Treasurer presented the 2024 proposed budget and members of the public
were offered the opportunity to address the Committee. Three members of the public
addressed the Committee advocating for funding for the St. Thomas -Elgin General
Hospital MRI. The comments received at the Public Consultation Meeting and through
the County's engagement platform, EngageElgin, were compiled and presented to
County Council for consideration prior to final budget approval.
At its meeting in June, the Budget Committee received updates on the progress of the
implementation of new financial reporting software. The Committee also reviewed
options for a revised budget survey, and ultimately directed staff to enhance
communications to promote public engagement by accepting continuous feedback
through email, and to plan for several budget town hall events as part of the 2025
budget development process.
The Finance Committee held three (3) budget open houses between November 26-28,
2024. The Open Houses were held at the County Administration Building, the Dutton
Dunwich Community Centre, and the Aylmer Old Town Hall and members of the public
were offered the opportunity to attend and ask questions and provide input on the 2025
Elgin County budget.
Activities for 2025:
In 2025, the Finance Committee will continue to work on the evolution of the business
planning and budget process, undertake a review of the County's financial policy
framework, and review and make revisions to the County's procurement policies.
Financial Implications:
None.
Page 37 of 398
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
None.
Conclusion:
In 2024, the Budget Committee evolved into the Finance Committee with a goal of
taking a more holistic approach to the County's financial management.
All of which is Respectfully Submitted
Ed Ketchabaw
2024 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 38 of 398
ElginCounty
Report to County Council
From: Ed Ketchabaw, 2024 Committee Chair
Date: December 12, 2024
Subject: Growth Planning Steering Committee 2024 Annual Report
Recommendation(s):
THAT the report titled "Growth Planning Steering Committee 2024 Annual Report" from
the Committee Chair dated December 12, 2024, be received and filed.
Introduction:
Pursuant to Section 13(a) of the County of Elgin Committee By -Law No. 23-01,
Committees shall report to Council annually respecting the following matters-
(i) a concise summary of the activities and accomplishments of the Committee
during the current year;
(ii) a summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) any recommendations respecting proposed changes to the Committee
structure, composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Growth
Planning Steering Committee's activities throughout 2024.
Backaround and Discussion:
At its meeting on January 9, 2024, County Council established the Growth Planning
Steering Committee (GPSC) with a mandate "to establish and implement a strategy to
support growth throughout Elgin County". On February 27, 2024, County Council
adopted the following Terms of Reference for the GPSC:
Examine issues, challenges and opportunities resulting from the Province's
strategic investments in the region.
Develop a strategy for managing growth throughout the County, which includes
managing the challenges and leveraging the benefits associated with that
growth.
Page 39 of 398
• Identify key infrastructure needs in the region to facilitate growth.
• Work to ensure that the County, the Local Municipal Partners, the City of St.
Thomas as well as the Provincial and Federal governments work collectively for
the benefit of the region and all its residents and businesses.
• Promote a holistic view to the planning and coordination of growth through the
County.
• Demonstrate County Council's commitment to responsible and sustainable
growth that considers financial and environmental factors.
• Work to ensure that investment in growth is proportional to the benefit derived
from growth and, conversely, that those who benefit from growth proportionally
invest.
Warden Ketchabaw, Deputy Warden Jones, Councillor Giguere, and Councillor Noble
were appointed to the Committee for 2024.
Activities in 2024:
The Committee held meetings on January 18, February 1, April 18, May 7, May 10, July
18, August 8 and October 18, 2024.
The Committee and County Council held a Special Council meeting on February 6,
2024 with Honourable Rob Flack, the Associate Minister of Housing at the time, to
discuss maintaining a collaborative effort between Elgin County and its partners to
ensure the success of the significant strategic investment by the Province in the St.
Thomas -Elgin manufacturing sector. At the meeting, county staff provided presentations
detailing the impacts on financial planning, infrastructure planning and coordination, and
business development that are anticipated to result from the development of the Power
Co. gigafactory.
On May 10, 2024, the Committee held a meeting with Honourable Prabmeet Singh
Sarkaria, Minister of Transportation, and Honourable Rob Flack with the goal of
continuing the conversation on how the Province and the County of Elgin can work
collaboratively to support the provincial investments within the City of St. Thomas.
County staff provided presentations detailing the impacts to the County's infrastructure
that are expected to result from the increase in commercial, industrial, and residential
growth coming to the area. Following the meeting, Warden Ketchabaw and members of
Elgin County staff provided a tour of county roads to Minister Sarkaria and Minister
Flack.
Activities in 2025:
The GPSC will continue to meet to execute its mandate and ensure that the County's
strategy for managing growth addresses the challenges and leverages the benefits
associated with the growth in and around the County.
Financial Implications:
Page 40 of 398
01rem 0
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
® Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Elgin County will continue to work collaboratively with its Local Municipal Partners to
ensure that the strategy for managing growth throughout the region benefits all
residents and businesses.
Communication Requirements:
None.
Conclusion:
The Growth Planning Steering Committee experienced a successful first year and will
continue to work to demonstrate Council's commitment to responsible and sustainable
growth.
All of which is Respectfully Submitted
Ed Ketchabaw
2024 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 41 of 398
ElginCounty
Report to County Council
From: Ed Ketchabaw, 2024 Committee Chair
Date: December 12, 2024
Subject: Human Resources Committee 2024 Annual Report
Recommendation(s):
THAT the report titled "Human Resources Committee 2024 Annual Report" from the
Committee Chair dated December 12, 2024 be received and filed.
Introduction:
Pursuant to Section 13(a) of the County of Elgin Committee By -Law No. 23-01,
Committees shall report to Council annually respecting the following matters-
(i) A concise summary of the activities and the accomplishments of the
Committee during the current year;
(ii) A summary of the Committee's focus areas for the following year; said focus
areas to be aligned with Council's Strategic Plan and objectives; and
(iii) Any recommendations respecting proposed changes to the Committee's
structure, composition or mandate/terms of reference.
The purpose of this report if to provide County Council with a summary of the activities
of the Human Resources Committee in 2024.
Background and Discussion:
The purpose of the Human Resources Committee is to assist Council in fulfilling
obligations related to vacancies in senior -level positions (CAO/Clerk and Directors). The
Committee acts as the hiring panel for these positions and recommends final
candidates for Council's consideration.
In 2024, the following Members of Council served on the Committee:
• Warden Ketchabaw (Chair)
• Deputy Warden Jones
• Councillor Widner
• Councillor Sloan
Page 42 of 398
Activities for 2024:
The Human Resources Committee held a meeting on May 14, 2024 for the purposes of
conducting interviews for the Director of Planning and Development.
Activities for 2025:
The Human Resources Committee will meet on an as needed basis to support
recruitment for any senior -level vacancies.
Financial Implications:
�m
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
None.
Conclusion:
The Human Resources Committee successfully recruited for a Director of Planning and
Development in 2024.
Page 43 of 398
All of which is Respectfully Submitted
Ed Ketchabaw
2024 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 44 of 398
ElginCounty
Report to County Council
From: Ed Ketchabaw, 2024 Committee Chair
Date: December 12, 2024
Subject: Rural Initiatives and Planning Advisory Committee 2024 Annual Report
Recommendation(s):
THAT the report titled "Rural Initiatives and Planning Advisory Committee 2024 Annual
Report" from Committee Chair Ed Ketchabaw dated December 12, 2024 be received
and filed.
Introduction:
In accordance with By -Law 23-01 (Committee By -Law), Committees of Council are
required to report to Council annually by the end of each calendar year, either directly or
through the appropriate Standing Committee, respecting the following matters:
• A concise summary of the activities and accomplishments of the
Committee during the current year;
• A summary of the Committee's focus areas for the following year; said
focus areas to be aligned with Council's Strategic Plan and objectives;
• Any recommendations respecting proposed changes to the Committee's
structure, composition or mandate/terms of reference.
The following report is a clear and concise summary of the Rural Initiatives and
Planning Advisory Committee's (RIPA) activities in 2024.
Background and Discussion
Rural Initiatives and Planning Advisory Committee Mandate:
• To promote the viability of agriculture and rural affairs in the County and
throughout the Province;
• To examine issues such as, but not limited to: the challenges of the global
economy on local agricultural practices; the viability of schools in rural
communities; and, alternative sources of economic development in rural areas;
Page 45 of 398
• To develop goals and objectives to improve and promote rural life;
To demonstrate County Council's commitment to delivering services to rural
communities by recommending a budget to Council that will accomplish identified
goals;
To act as a Planning Advisory Committee by providing information, perspective
and recommendations to County Council on broad planning matters that may
have an effect on the County and/or its local municipalities, as required from time
to time; specifically, to review from time to time the provisions of the Official Plan
and related policy, and recommend to Council general amendments thereto
which would be in the best interests of the County of Elgin (this would include 5-
year reviews of the Official Plan); to advise County Council on general planning
and development issues of Council and/or local municipal significance; to report
to County Council on proposed land use policy changes as introduced by the
Province of Ontario; and to review and report on specific aspect(s) of a submitted
application.
The RIPA Committee was delegated the responsibility of reviewing grant applications
under the previous Community Grant Program.
In 2024 the following Members were appointed to this Committee: Warden Ed
Ketchabaw, Deputy Warden Jones, Councillor Leatham, and Councillor Widner. Donna
Lunn served on the Committee as a citizen/representative of the Elgin Federation of
Agriculture, as per the Committee Terms of Reference.
Activities in 2024:
In 2024, the RIPA Committee met twice on April 3, 2024, and again on April 30, 2024.
The purpose of both of these meetings was to consider grant applications under the
previous Community Grant Program. Under this program Committee Members scored
individual applications and these scores were combined and weighted to determine
grant allocations. In 2024 a total of $74,358 was granted to 20 eligible applicants.
Background/Recommendations:
The Rural Initiatives Committee was originally established to promote the viability of
agriculture and rural affairs in Elgin County. In 2016, the Committee became the Rural
Initiatives and Planning Advisory Committee to satisfy requirements of the Planning Act
that each upper tier municipality have a Planning Advisory Committee with at least one
member of the public as a member. The Committee became more active in 2019 when
it was delegated the responsibility for the Community Grant Program. In 2021 and 2022
the RIPA Committee provided guidance related to the Official Plan update process,
particularly in regard to engaging the public and relevant stakeholders.
Under the newly adopted Grant and Sponsorship Policy, eligible requests for
sponsorship or grant, are considered by Council directly. The RIPA Committee no
longer has a role in the grant process; however, with the creation of a County Planning
Department in 2024 and the County assuming planning services for several of its local
Page 46 of 398
municipal partners, the Rural Initiatives and Planning Advisory Committee will be
increasingly relied upon to provide input on new and updated policies, as well as to
support efforts aimed at ensuring consistent practices throughout the County.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
None.
Conclusion:
The RIPA Committee met twice in 2024 to review Community Grant Program
applications. The Committee made recommendations to Council to provide $74,358 to
20 eligible applicants.
All of which is Respectfully Submitted
Ed Ketchabaw
2024 RIPA Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 47 of 398
ElginCounty
Report to County Council
From: Ed Ketchabaw, 2024 Committee Chair — Terrace Lodge Redevelopment
Steering Committee
Date: December 12, 2024
Subject: Terrace Lodge Redevelopment Steering Committee 2024 Annual Report
Recommendation:
THAT the report titled "Terrace Lodge Redevelopment Steering Committee 2024 Annual
Report" dated December 12, 2024 from the Committee Chair be received and filed.
Introduction:
Pursuant to Section 13(a) of the County of Elgin Committee By -Law No. 23-01 "A By -
Law to Define the Mandate and Meeting Procedures for Committees Established by the
Corporation of the County of Elgin", Committees shall report to Council annually
respecting the following matters-
(i) A concise summary of the activities and accomplishments of the Committee during
the current year;
(ii) A summary of the Committee's focus areas for the following year; said focus areas to
be aligned with Council's Strategic Plan and objectives; and
(iii) Any recommendations respecting proposed changes to the Committee's structure,
composition or mandate/terms of reference.
The purpose of this report is to provide County Council with a summary of the Terrace
Lodge Redevelopment construction progress and the Steering Committee's activities
throughout 2024.
Background and Discussion:
The purpose of the Terrace Lodge Redevelopment Steering Committee is to advise the
County of Elgin staff on the design, construction, scope and schedule for the Terrace
Lodge Redevelopment Project, working within the budget approved by Elgin County
Council. This project reflects Elgin County Council's commitment to Seniors Services in
Elgin County.
In 2024, the following Members of Council served on the Committee:
Page 48 of 398
• Warden Ketchabaw (Chair)
• Councillor Widner
• Councillor Noble
• Councillor Couckuyt
In 2024, the Committee held meetings on March 26, June 25, and August 28.
2024 Accomplishments
• On May 15, 2024, residents moved into Phase 2 (North Resident Home Areas
(RHAs)) with the support of staff and volunteers.
• Residents are enjoying dining in the spacious dining room areas on the North
RHAs.
• The Committee approved air conditioning for the RHA kitchens. The addition of
air conditioning to the kitchens on the RHAs has made these areas a pleasant
work environment for dietary staff.
• The Committee approved change orders for HVAC installation to the Family
Suite Area and Architectural Modifications to the Family Suite.
• Phase Three construction began in 2024 and is anticipated to be completed in
January 2025 which will be followed by a pre -occupancy ministry inspection and
correction of any identified deficiencies.
• Phase Three move -in day is anticipated to be in late Winter 2024/Early Spring
2025.
• The project remains within budget and $137,055 is left in the contingency fund.
Lookina Forward
• Work to be completed during Phase Three of the project includes:
o The total renovation of the South 1 st and 2nd floor RHAs, now known as
Pine and Chestnut.
o The completion of the main kitchen renovations.
o The relocation and renovation of the chapel/event space, tuck shop and
some office spaces on the main floor.
o Conversion of the former chapel into a gift shop for residents and families
to enjoy some shopping.
o Addition of a therapy room and family dining room on the main level.
o Addition of a family overnight room, available to families of palliative
residents and overnight guests of residents.
Page 49 of 398
Financial Implications:
The project aims to remain within the Council approved budget.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Im
None.
Communication Requirements:
The Engage Elgin website will continue to be updated to showcase construction
progress.
Conclusion:
The Committee is pleased to report that Phase Two of the project was completed in
2024, and Phase Three is well underway with an anticipated completion date of January
2025.
All of which is Respectfully Submitted
Ed Ketchabaw
2024 Committee Chair
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 50 of 398
ElginCounty
Report to County Council
From: Councillor Dominique Giguere and
Councillor Mike Hentz
Madeleine Howard, Curator
Date: December 12, 2024
Subject: Elgin County Museum 2024 Annual Report
Recommendation(s):
THAT the report titled "Elgin County Museum 2024 Annual Report" from Councillor
Dominique Giguere, Councillor Mike Hentz and the Museum Curator dated December
12, 2024 be received and filed.
Introduction:
Below is the 2024 annual report of the Elgin County Museum submitted on behalf of
County Council's 2024 representatives on the Elgin County Museum Advisory
Committee, Councillor Dominique Giguere and Councillor Mike Hentz.
Background and Discussion:
The Museum Advisory Committee met three times during 2024. The following are
issues and reports brought forward to the committee during this period:
Membership
The Museum Advisory Committee is currently composed of:
Amanda VandenWyngaert, Chair (County Museums representative)
Kim Teuscher Vice -Chair (At -large member)
Joan Mansell, Secretary (Women's Institute representative, east)
Jennifer Beauchamp (County Museum representative)
Donna Lord (Women's Institute representative, west)
Charlie Jenkins (Agricultural representative)
Page 51 of 398
Councillor Dominique Giguere (Elgin County Council representative)
Councillor Mike Hentz (Elgin County Council representative)
Joan Mansell resigned from the Museum Advisory Committee in May 2024.
Staffing
The museum employed Emilie Fagan as a summer student funded in part by the
Government of Canada's Young Canada Works program. Much of the work involved
on -going cataloguing and preparing archival material for transfer. In the spring, a
museum collections assistant, Zahra McDoom, was employed on a short-term contract
to continue conducting the collections review and identify artifacts for deaccession.
Mike Baker retired in March 2024. Madeleine Howard was hired as curator for the Elgin
County Museum, March 2024.
2024 Exhibitions
Port Stanley. Canada's Coney Island
September 30, 2023 — February 19, 2024 (extended to August 31, 2024)
This exhibition is based on Port Stanley's historic hotels, illustrated through post card
reproductions. It included souvenir memorabilia and a number of selections from the
recently donated Heritage Port Collection including two oar handles from the official
lifesaving boat. Mackie's, the sole surviving occupant of the old boardwalk, was
represented by its large, c. 1930, popcorn machine on loan from a private collector.
Power & Precision: Golf and Curling in Elgin County
Selections from Jim Waite's Private Collection
September 3, 2024 — December 7, 2024
The exhibit was based on a small display for the St. Thomas Golf and Country Club for
their 125t" anniversary celebration. The display, which was at the St. Thomas Golf and
Country Club for the month of July, prompted further discussion on the history of golf
and curling in Elgin County. The exhibit showcased historic golf clubs, curling brooms,
jackets, pins, medals, and trophies from the museums collection. The exhibition also
included items from the personal collection of Jim Waite, four -time Olympic Men's
Curling coach. The Malahide Curling Medal, which has been competed for annually
since 1865, was also on display.
Page 52 of 398
Off -Site Exhibitions
Assistance was provided to the producers of Snapshots: Short Plays About WWII and
the RCAF Station Fingal in creating a display in the Keystone Complex in Shedden for
the run of the play in April.
Historic golf clubs, medals, and flags were included in a display at the St. Thomas Golf
and Country Club to celebrate their 125t" anniversary. The case was on site at the
country club for the month of July.
A display was set-up at the Southwold Township Library, Shedden, showcasing items
from Palmer's Red & White.
Programmes
Family Day — 55 attended
Harmonica Virtuoso Tommy Reilly, presented by Paul Baldwin, February 28 — 45
attended
Mike Baker's Retirement, March 29 — 100 attended
Vimy Lecture, Blair Ferguson, April 9 - 30 attended
CHLO: The Story of Radio Broadcasting in St. Thomas, presented by the Elgin
Historical Society, April 24 — 18 attended
Oneida Mural Launch, June 11 - 60 attended
Tour of Power & Precision with Jim Waite, September 14 - 14 attended
Elgin Historical Society AGM, September 25-14 attended
Elgin Historical Society, Courthouse Residential Area Walking Tour Presentation,
October 23-25 attended
Kiwanis Club of St. Thomas Golden K, tour with Jim Waite, November 12-42 attended
Tour bookings
Three tours of Port Stanley: Canada's Coney Island exhibit were booked mainly by
heritage organizations.
Five tours of Power & Precision were booked mainly by heritage organizations.
Schools
A total of 2 schools booked the Grade Four Medieval program this year bringing 98
students and attendants to the Heritage Centre. The school program is almost entirely
staffed by volunteers many of whom have been with the museum for many years. One
new volunteer joined the team this year.
Page 53 of 398
Facility Bookings
Several community groups book space regularly at the museum for meetings
Elgin Historical Society
Women's Institute Elgin County Executive
Rogers Cable booked the space for a taping of Next Week Today; the new curator was
interviewed
The museum's rug hooking group meets regularly in the Heritage Centre in the spring,
fall and winter
The Women's Institute hosted two executive meetings
Southwestern Ontario Chapter of the Archives Association of Ontario
Municipal Archives Interest Group of the Archives Association of Ontario
Events
Solar Eclipse, April 8
The Heritage Centre was a stop on the day of the Solar Eclipse. 40 people watched the
eclipse from the lawn of the Heritage Centre, and 198 came to the Heritage Centre to
receive Eclipse Glasses.
Whistlestop Bicycle Festival, May 25
The event was planned by the committee of the Ride the Whistlestop! Bike Event from
2023 and was planned to take place in St. Thomas. Activities and food vendors were
scheduled, as well as a historic bike display from Rick Wolfe and the Elgin County
Museum. Due to weather the event was cancelled.
Visitor Statistics
Attendance has rebounded this year to near pre -pandemic levels. Attendance to date is
just under 2,000 and has decreased slightly from last year. However, it was anticipated to
be a slower year, due to the popularity of the cycling exhibit in 2023 and the recent
staffing changes.
Targets set early in the year in all areas of the museum's operations have been met or
exceeded with the exception of booked tours. (See detailed attendance report) Most
group bookings were from heritage organizations, the museum's traditional audience. A
greater effort will be made next year to identify potential groups possibly in partnership
with other museums.
Page 54 of 398
41YZI A _ 0 M MGM
Walk-in exhibit attendance (to November 15) - 827
Programs and Tours - (to November 15) - 672
Total Attendance for the full year — 1,844
2024 (to November 15
Museum programs
198
Edukits (3)
24
Group tour Bookings (7)
116
Off -site programs (4)
24
School visits (2)
98
Facility bookings (9)
73
Walk-ins 827
Total attendance 1,360
Permanent Collection
The museum processed 35 donations in 2024.
Highlights include Colonel William Green's ceremonial sabre in a leather sheath, and a
copy of his Boer War diary, a wedding dress worn during the first wedding in the Alma
College Chapel in 1948, and Victoria Cross Recipient Ellis Sifton's baptism blankets.
(1__:_I AA__I:_
Facebook followers — 1,097
Twitter followers - 723
Instagram - 397
Follower count increased across all three platforms from the previous year.
Gift Shop
2023 net income $1,916.38 (to Oct. 26)
2024 net income $1,609.31 (to Nov. 13)
Admissions
2023 Admission donations
2024 Admission donations
$2,002.00 (to Oct. 26)
$767.23 (to Nov. 13)
Page 55 of 398
Bushell Bequest Proiects
Murals
Funding through the recent Bushell Bequest was provided to the Oneida Nation of the
Thames through their Language & Cultural Centre to create a mural for the wall of the
Heritage Centre. The subject is a graphic representation of the route followed by those
members of the Oneida Nation that came to Upper Canada in 1840.
The mural was unveiled at the Heritage Centre on June 11. Both artists and
representatives from Oneida Nation spoke at the event, which was well attended.
Interpretation panels for the mural are being finalized by the artists, as well as
wayfinding signage to the mural from the front of the building.
Collections Review and Storage Consolidation
The collections review and storage consolidation continues on the fourth floor. Several
artifacts have been identified for deaccession through a set of strict criteria. They will be
offered to other museums first in a disposal process.
Over the course of the spring, over fifty boxes were identified as archival material, and
have been transferred to the Elgin County Archives for processing. This transfer is
ongoing.
The transfer of approx. 30 pieces of agricultural equipment now on exhibit at Backus -
Page House has been completed.
Two long-term loans have been returned. A suit of armour and a knight statue were
taken to Windsor, to the Essex Medieval Society. The model airplanes, Link Trainer,
and additional RCAF material was returned to the Tillsonburg Harvard Society.
Policy Updates
A new Collections Management Policy was approved by Elgin County Council in June.
The policy had not been updated since 2006. Elgin County Council also approved the
implementation of new winter and summer hours. Summer hours consist of Tuesday -
Saturday; Winter hours are Monday -Friday. The museum changed to winter hours at
Thanksgiving.
Financial Implications:
Not applicable.
Alignment with Strategic Priorities:
Page 56 of 398
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Not applicable.
Communication Requirements:
Not applicable.
Conclusion:
Outlook for 2025
A photography exhibit will run from January to June. In July, an exhibit about Jumbo will
open. It will coincide with the 140t" anniversary of Jumbo's death and will run into early
2026. A semi -permanent exhibition will be mounted in the back section of the museum,
drawn from the permanent collection. Selections will be made to highlight aspects of the
County's history and to represent, where possible, the individual municipalities.
Collections work will focus on continuing the collections review and identifying items for
transfer or deaccession and updating records and photographs in the online database.
All of which is Respectfully Submitted
Councillor Dominique Giguere and
Councillor Mike Hentz
Madeleine Howard, Curator
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 57 of 398
ElginCounty
Report to County Council
From: Councillor Dominique Giguere
Councillor Mike Hentz
Brian Masschaele, Director of Community and Cultural Services
Madeleine Howard, Curator
Date: December 12, 2024
Subject: Dissolution of Elgin County Museum Advisory Committee
Recommendation(s):
THAT the Elgin County Museum Advisory Committee be hereby dissolved subject to the
terms and conditions outlined in the December 12, 2024 report titled Dissolution of Elgin
County Museum Advisory Committee; and,
THAT By -Law No. 21-38 "Being a By -Law to Provide for the Operation of the Elgin
County Museum" and By -Law 23-01 "To Define The Mandate And Meeting Procedures
for Committees Established by the Corporation of the County of Elgin" be accordingly
amended for future adoption by Elgin County Council; and,
THAT the Warden on behalf of Elgin County Council issue letters of appreciation to the
volunteer members of the Elgin County Museum Advisory Committee thanking them for
their past service.
Introduction:
This report recommends that the Elgin County Museum Advisory Committee be hereby
dissolved to be replaced by direct oversight by Elgin County Council.
Background and Discussion:
The Elgin County Museum Advisory Committee (ECMAC) was established in 2007 to
act in an advisory capacity to Elgin County Council on matters such as exhibitions,
special events, review of draft policies and liaison with other County museums. The
committee was initially constituted to respect the founding role of the Women's Institutes
(WI) and Imperial Order Daughters of the Empire (IODE) who had representation on the
Museum's initial Board of Directors (formed in 1957) which was subsequently continued
Page 58 of 398
when the Advisory Committee was formed. IODE has since disbanded, and WI has
declined from over twenty active branches now down to three. At one time the Elgin
County Tourist Association also had representation but that organization no longer
exists as well.
The following is current representation on ECMAC as a result of revisions that have
occurred over time:
• Two members of Elgin County Council (currently Councillors Giguere and
Hentz);
• Two appointees from Elgin County Women's Institutes; one from East Elgin and
one from West Elgin;
• One appointee on behalf of the agricultural community in Elgin County;
• Two appointees, to be named by Elgin County Council, who are representative
of, or employed by, other museums located within the County of Elgin and who
will act as liaisons with County museums;
• One appointee, to be named by Elgin County Council, as an "at large" member
who shall be a person interested and knowledgeable about the affairs of the
Museum.
There is currently a vacancy for one WI representative. Other members of the
committee have expressed difficulty with regular meeting attendance regardless of
when the meetings are held. Quorum was not achieved at the committee's last two
scheduled meetings which take place on average four times per year.
After consultation with members of the committee, it is our collective view that it is time
to implement a new model of governance for the Museum to reflect the current
challenges being experienced by ECMAC and to make direct oversight of the Museum
consistent with other operations in the County and Department of Community and
Cultural Services, namely Elgin County Library and Elgin County Archives, which do not
have oversight by an advisory committee but rather report directly to Elgin County
Council.
In place of ECMAC, a new path forward for the Museum's governance will include the
following which will be enshrined either in the Museum's revised by-law or as part of
regular museum operations:
• Continuation of an annual report to Elgin County Council by the Curator;
• Presentation of regular reports by the Curator to Elgin County Council on
matters formerly encompassed under ECMAC, including all policy revisions,
exhibit planning and activity reports.
• Facilitation of a County -wide network of museums, including in -person
meetings and on -going administration of the `Museums of Elgin County
Database' which has been hosted by the County as a service to area museums
��„�.,x .
or over a decade an can a accessed�.11 �''"'�" ,,
• Regular outreach to heritage organizations, including to Women's Institutes;
• Maintenance of the Elgin County Agricultural Hall of Fame in partnership with
the Elgin Federation of Agriculture.
Page 59 of 398
Attached to this report are draft revisions to Elgin County Museum's operating by-law
which will be brought forward for future adoption pending any further comments.
Financial Implications:
It is estimated that between $750 and $1,000 per year will be saved in meeting
expenses annually by disbanding the committee which can be re -purposed to support
other museum initiatives. In addition, there will be in -kind savings in staff time given
that ECMAC is a standing committee of Elgin County Council and therefore has public
notice requirements for agendas and production of minutes, along with Museum staff
time to prepare and administer meetings.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Not applicable.
Communication Requirements:
Staff will communicate this amended governance model to the Ontario Ministry of
Tourism, Culture and Gaming as part of reporting requirements for the Community
Museum Operating Grant. The Museum receives $15,638 annually (2023 figure) from
this program.
Page 60 of 398
Conclusion:
ECMAC served a valuable purpose in respecting the Museum's founding partners and
in getting community support through strategic representation with other museums and
the agricultural community. This strategic representation will nevertheless continue
even if the committee is formally disbanded as a standing committee of Elgin County
Council. Public accountability and oversight of the Museum's operations will still take
place through regular reports and direct oversight by Elgin County Council and by on-
going efforts in community engagement which are critical to the success of any
community museum.
All of which is Respectfully Submitted
Councillor Dominique Giguere
Councillor Mike Hentz
Brian Masschaele, Director of Community
and Cultural Services
Madeleine Howard, Curator
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 61 of 398
COUNTY OF ELGIN
By -Law No. XX-XX
"BEING A BY-LAW TO PROVIDE FOR THE OPERATION OF
THE ELGIN COUNTY MUSEUM AND TO REPEAL BY-LAW No. 21-38"
WHEREAS pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, an
upper -tier municipality may pass by-laws respecting matters within the spheres of
jurisdiction described in the Table to this section; and
WHEREAS said Table authorizes an upper -tier municipality to pass by-laws regulating
culture and heritage; and
WHEREAS Council did pass By -Law No. 05-44 to provide for the operation of the
Elgin County Museum as amended through By -Law No. 09-40, By -Law No. 11-13, By -
Law No. 16-03 and :3�lf....aw No.21... ; and
WHEREAS it is deemed necessary and appropriate to further amend by
consolidating all By -Laws pertaining to the operation of the Museum;
NOW THEREFORE the Municipal Council of the Corporation of the County of
Elgin hereby enacts as follows:
NAME — The name of the Museum is the "Elgin County Museum".
2. ASSETS — The lands, buildings, furniture, equipment, goods, chattels, artifacts and
objects of any nature whatsoever whether acquired by or donated to the former
Elgin County Pioneer Museum and/or the Elgin County Museum, including objects
and artifacts held in trust by the Museum under any previous enactments of this
by-law, shall be the property of the Corporation of the County of Elgin. Ownership
of the artifacts is assigned unto the Corporation of the County of Elgin, its
successors, administrators and assigns absolutely.
3. a) STATEMENT OF PURPOSE —The principle objectives of the Museum are
two -fold:
i) to acquire, document, preserve, display and interpret for the benefit of the
public those artifacts donated to, or maintained by, the Museum which
relate to the history and development of the geographic County of Elgin in
order to encourage public interest in the history of the County;
ii) to provide leadership and professional support to museums located within
the County of Elgin in the promotion of a heritage network within the
County, including documentation of resources, coordination of exhibits,
marketing, training and advisory services.
Page 62 of 398
MISSION STATEMENT
The Elgin County Museum exists to promote Elgin County's rich historical and
agricultural heritage to all Canadians by acquiring, documenting, preserving,
exhibiting and interpreting artifacts pertaining to the history of the County of
Elgin; and to provide leadership and support to County museums in the
promotion of a heritage partnership.
b) The Museum shall carry out its statement of purpose and mission through the
following activities:
ACQUISITION - The Museum is committed to acquiring artifacts pertaining directly
to the history of the County of Elgin or its citizens. All acquisitions must meet the
terms of clearly defined acquisition policy approved by Elgin County Council.
Sufficient space and resources will be devoted to managing all acquisitions in
accordance with museum standards and professional practice.
DOCUMENTATION — The Museum is committed to properly documenting all
artifacts in its collection in order to record provenance, transfer of ownership and
context of use. Such documentation will include use of instruments such as
temporary receipts, deeds of gift and accession registers.
PRESERVATION — The Museum is committed to ensuring the long-term
preservation of artifacts under its care. Every effort will be made to store artifacts
in a suitable repository wherein temperature, relative humidity, lighting and air
quality are all controlled according to museum standards as defined by the
Canadian Conservation Institute. Adequate security systems will be in place. Staff
will furthermore promote the responsible care, handling, conservation and/or
reproduction of all artifacts in accordance with preservation policies and
procedures.
EXHIBITION — The Museum is committed to providing ample space for thematic,
permanent and travelling exhibits, which will be made accessible to the general
public in a secure environment and within suitable hours. Ample resources will be
devoted to producing and providing public access to such exhibits, both on -site
and through use of available technology.
INTERPRETATION — The Museum is committed to interpretation and educational
programs to encourage widespread interest in the history of the County of Elgin.
Programs, displays, activities and events will be developed to appeal to groups
such as elementary and secondary school students, senior citizens and the public
at large.
OUTREACH — The Museum is committed to engaging the general public and the
museum community in its operations. Outreach activities include advertising,
soliciting volunteers, forming partnerships with other County museums,
participating in educational opportunities and facilitating professional development.
Suitable resources will exist for promoting the Museum and its activities within the
community.
Page 63 of 398
4. GOVERNANCE AND STAFFING
a) The Museum and its staff shall be governed by Elgin County Council through
the Director of Community and Cultural Services (or designate as established
by Council) in accordance with the County's policies and procedures. This
includes: authority for recruiting, supervising and evaluating museum staff;
establishing the budget and financial administration; facility maintenance;
hours of operation; and final approval of all written policy governing operations
and defining programs.
b) The Museum shall have professional staff with responsibility for the
acquisition, documentation, care and custody of all artifacts, outreach
services, displays, management of volunteers and publicity pertaining to the
Museum's operations.
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Page 64 of 398
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Page 65 of 398
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Q uow �.jwnn sIlnoill bo o unnuwn�unn�.jwnn of to �:j F vot�un3 wnnownnbowS.
5. Statement of Ethical Behaviour and Pecuniary Interest — Staff, members of tIlno
.... o.� ,..� ,..4tee and volunteers are obligated to conduct their affairs in
accordance with the Employee Code of Ethics as established by Elgin County
Council and professional codes of ethics for museum practice. All individuals
associated with the Museum shall avoid conflicts of interest, pecuniary or
otherwise. If a conflict is declared, individuals shall absent themselves from all
discussions on the particular matter.
6. That By -Law No. 05-44 and any and all amendments thereto be hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED IL..IL...flS XXXXXX.
Page 66 of 398
ElginCounty
Report to County Council
From: Mike Hoogstra, Manager of Procurement & Risk
Date: December 12, 2024
Subject: Procurement Activity Report Q3 (July 1, 2024 to September 30, 2024)
Recommendation(s):
THAT the report titled "Procurement Activity Report Q3 (July 1, 2024 to September 30,
2024)" from the Manager of Procurement & Risk dated December 12, 2024 be received
and filed.
Introduction:
The County's Procurement Policy requires that an information report containing the
details relevant to the exercise of delegated authority for all contracts awarded that
exceed $15,000, including amendments and renewals, be prepared and reported to
Council on a quarterly basis. This report covers the period from July 1, 2024 to
September 30, 2024.
Background and Discussion:
The Council of the Corporation of the County of Elgin delegated authority to the Directors
to award contracts as follows:
Value
Report Status
Greater than $15,000
but less than $250,000
No report to Council required if within approved
budget
Council also approved that an information report would be brought forward containing
details of the award of contracts including amendments and renewals. The detailed
report of the award of contracts is attached as Appendix A.
Financial Implications:
Prior to contract and purchase order approval, confirmation is made to ensure that the
appropriate funds are available in the approved budget.
Page 67 of 398
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None
Communication Requirements:
None
Conclusion:
This report is submitted to summarize the County's procurement activity for the third
quarter of 2024 in accordance with the reporting requirements as set out in section 12.2
of the Procurement Policy.
All of which is Respectfully Submitted
Mike Hoogstra
Manager of Procurement & Risk
Jennifer Ford
Director of Financial Services / Treasurer
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 68 of 398
APPENDIX A
Procurement Activity — July 1, 2024 to September 30, 2024
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
PO/Project
No.
Engineering
Capital
Lighting Upgrades — Admin
Eckel Electric
$23,970
Services
PO# 1229
Building
(Replace fluorescent fixtures with
183 new LED fixtures)
Capital
Replace Air Handling Unit (AHU)
Engineered Air
$19,875
PO# 1234
(Indoor) for Archives
Note: Single Source Procurement
to match unit to be replaced.
Capital
Engineering Consulting Services —
Spriet Associates
$33,900
2024-Q16
Port Talbot Hill Reconstruction
Capital
Intersection Control Beacon and
AV Utility &
$17,500
2024-Q20
Street Light Installation —
Electrical
Belmont Road (CR74) & Ron
Services
McNeil Line (CR52)
Capital
East Road (CR23) Pedestrian
519 London
$77,400
2024-Q27
Crossing Installation (PXO)
Excavating
including sidewalk and curb
extension work
Capital
Engineering Consulting Services —
Fishburn
$97,230
2024-P25
Admin Building Window/Cladding
Sheridan &
Replacement Project
Associates
Emergency
Capital
Automated Vehicle Locater (AVL)
Ferno Canada /
$58,495
Medical
2024-P17
System for EMS Fleet
AceTech
Services
POA Court
Operating
POA Court Phase 2 Audio Visual
Dynamix London
$29,525
PO 1227
Upgrades (Cameras, Control
Inc.
Systems, Programming,
Installation)
Page 69 of 398
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
PO/Project
No.
Homes and
Capital
Maxi Move Lift w/ Scale
ARJO Canada
$16,291
Seniors
PO1210
Services
Capital
Maxi Move Lift w/ Scale
ARJO Canada
$16,291
PO 1211
Capital
Flooring Replacement for Bobier
Great Floors
$17,500
PO 1226
Villa Tub Room
Human
Operating
Employee and Family Assistance
Homewood
$85,000
Resources
2024-P15
Program — 3-year term
Health Inc.
Economic
Operating
Elgincentives Community
RE: Public
$37,320
Development
2024-P21
Improvement Plan Review
Urbanism
Page 70 of 398
ElginCounty
Report to County Council
From: Mike Hoogstra, Manager of Procurement & Risk
Blaine G. Parkin, Chief Administrative Officer / Clerk
Date: December 12, 2024
Subject: Integrity Commissioner and Closed Meeting Investigator — Contract Award
Recommendation(s):
THAT the contract for Integrity Commissioner and Closed Meeting Investigator be
awarded to ADR Chambers Inc. for the period of January 1, 2025 to May 31, 2027; and,
THAT the Warden and Chief Administrative Officer/Clerk be authorized to sign a
contract on terms acceptable to the Director of Legal Services.
Introduction:
This report provides details on the bidding process for Integrity Commissioner and
Closed Meeting Investigator Services and seeks Council's approval to award the
contract.
A Request for Quote (RFQ) process was utilized in place of a Request for Proposal
process to reduce the amount of work that is required to respond to this bid opportunity,
which generally encourages smaller firms to respond.
Background and Discussion:
The current contract for Integrity Commissioner and Closed Meeting Investigator
Services expires at the end of 2024. At the October 8 Council meeting, Council directed
that a new procurement process be undertaken for a 2'/2 year contract term.
The RFQ document was issued on November 12, 2024 and was posted on the County's
�.,.a Several known Integrity
Bid Portal page Ilunnll�,;,..//� Il���iil.If:u�����«ui����p.:n II)u��N����e�i���u��N�n�l,�cud a � °.
Commissioner firms were also contacted directly and were advised of the bid
opportunity.
The RFQ closed on November 29, 2024 and a total of four (4) bids were received from
the following firms:
Page 71 of 398
Bidder
Deloitte LLP
Ross & McBride LLP
ADR Chambers Inc.
Lerners LLP
The RFQ process indicated that firms must meet the following minimum requirements to
be considered-
- Integrity Commissioner shall have a minimum of five (5) years' experience providing
Integrity Commissioner services for municipalities in Ontario.
- The Integrity Commissioner shall have demonstrated expertise and relevant and
direct experience of at least five (5) years in each of the following seven (7) discipline
areas:
• Providing advice to members of municipal council or local boards regarding
Municipal Conflict of Interest Act compliance
• Advanced mediation skills
• Excellent oral and written communication skills
• Municipal Code of Conduct investigations experience
• Adjudicative experience
• Background in law or judiciary experience; and,
• Knowledge of municipal government and municipal law, including conflict of
interest legislation
For this RFQ process, the contract award is made to the lowest compliant bidder. The
lowest compliant bid was submitted by ADR Chambers Inc. at a cost of $300.00 per
hour for both Integrity Commissioner and Closed Meeting Investigator Services.
ADR Chambers is proposing that Michael Maynard be assigned the role of Integrity
Commissioner and Closed Meeting Investigator for the County of Elgin. Mr. Maynard
has been providing similar services since 2018 and currently serves as the Integrity
Commissioner for 18 Ontario municipalities and 3 school boards.
Financial Implications:
The hourly rate provided by ADR Chambers is $300/hour. Travel costs are extra should
on -site service be required, with mileage quoted at $0.60/km.
The quantity of Integrity Commissioner and Closed Meeting Investigator hours utilized is
contingent on the number of complaints and/or requests for advice received so it is not
possible for staff to predict the precise cost on an annual basis.
Page 72 of 398
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None
Communication Requirements:
None
Conclusion:
As detailed above, an RFQ process was initiated for Integrity Commissioner and Closed
Meeting Investigator Services. The bid submitted by ADR Chambers was deemed the
successful qualified bidder and is recommended for award.
All of which is Respectfully Submitted
Mike Hoogstra
Manager of Procurement & Risk
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 73 of 398
ElginCounty
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Mike Hoogstra, Manager of Procurement & Risk
Date: December 12, 2024
Subject: Engineering Services — Village of Fingal Reconstruction — Contract Award
Recommendation(s):
THAT the contract for Engineering Services associated with the Village of Fingal
Reconstruction project, Request for Proposal 2024-P33 be awarded to AECOM Canada
Ltd. in the amount of $628,039.00 (excluding HST); and,
THAT the Warden and Chief Administrative Officer be directed and authorized to sign
the contract.
Introduction:
This report provides details on the Request for Proposal (RFP) that was issued to solicit
proposals from firms to provide engineering services for the Village of Fingal
Reconstruction project and seeks Council's approval to award the contract.
This RFP was issued in partnership with the Township of Southwold.
Background and Discussion:
An RFP seeking professional services from interested engineering firms was recently
released to provide complete project engineering, reporting, detailed design (including
drawings), tender preparation, inspection and contract administration services to
implement full municipal servicing within the Village of Fingal along with the reconstruction
of Township and County roads to facilitate the expansion of Fingal.
For jurisdictional clarification, the County of Elgin is responsible for Union Road and Fingal
Line within the village along with the associated stormwater systems. The Township of
Southwold is responsible for all the sanitary sewer and water systems within the village as
well as all infrastructure on local roads and all pedestrian facilities.
Page 74 of 398
This engineering assignment will extend over a three-year period in the following two-
phase deliverables:
■ Phase 1: Engineering Designs, Tender, Permits and Approvals — 2025
■ Phase 2: Construction Inspection and Contract Administration — 2025-2027
The complete RFP document and all supporting Addenda are attached to this report as
Attachment 1.
Information that was advertised and posted on the County's Bid Portal page
iii�un I[)qd �i��� dt i�u��ei � e�;�M. including RFP dates, proposals submitted and a
complete plan takers list is attached to this report as Attachment 2.
The Evaluation Committee (refer to Attachment 3) used a `Quality Based Selection
Process' utilizing a "two submission method" procurement process in which proposals were
received in two separate submissions. The first submission (part 1) consisting of technical
and qualitative information was evaluated based on the following criteria:
i) Understanding of the Project Goals, Objectives, Scope and Key Issues
ii) Demonstrated Methodology and Approach to Completing Project Tasks and
Deliverables
iii) Project Team, Experience and Qualifications
iv) Firms previous relevant experience
v) Proposed Project Workplan/Schedule and allocation of staff hours and
appropriate resourcing
The second submission (part 2) consisting of the corresponding price information was
reviewed and evaluated only after the information in the first submission had been
evaluated in accordance with the requirements of the RFP document (refer to Attachment
1, Section 3.4).
The firm selected by the Evaluation Committee is AECOM Canada Ltd. The proposal
submitted by AECOM Canada Ltd. was the highest scoring qualified proposal and thus
represented the best complete quality submission.
All Proponents that submitted a proposal to the County will be advised of the contract
award and will be offered a debriefing of their individual proposal submission.
Financial Implications:
The total cost for engineering services, construction inspection and contract
administration is $628,039.00 (excluding HST). This total cost represents engineering
services for both County and Township infrastructure and a cost sharing formula will be
established that equitably assigns costs to each jurisdiction based on the estimated total
value of work performed. The consultant will develop the detailed project estimate and
the cost sharing percentages to be used throughout the project.
Page 75 of 398
The 2025 Capital Budget included an estimated $459,000 for the project engineering
costs. Once a detailed project cost estimate is prepared, supplemental project
investment will be included within the 2026 capital budget to complete the work,
therefore sufficient project amounts exist to fund these services. $5.5M has been
currently included in 2026 within the 10-year capital plan.
The County of Elgin has also applied for funding through Ontario's Municipal Housing
Infrastructure Program - Housing -Enabling Core Servicing (MHIP-HECS) stream to fund
this project and in partnership with the Township of Southwold. Staff expects to receive
notification if the County's funding application was successful in early 2025.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
The reconstruction of Fingal has been purposely scheduled in the capital plan to
coincide with the installation of services planned by the Township of Southwold in order
to reduce project costs and minimize disruption to the public. County and Township staff
will continue to work collaboratively throughout this project.
Communication Requirements:
A project website will be developed for this project to inform the public and stakeholders
about the project and impacts to traffic, utilizing the County's Engage Elgin web portal
and the Municipal 511 platform.
Conclusion:
As detailed above, the Evaluation Committee completed a `Quality Based' evaluation
and selection process in accordance with Request for Proposal 2024-P33, and
subsequently the proposal submission from AECOM Canada Ltd. was deemed the
successful qualified proponent and is recommended for award.
Page 76 of 398
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 77 of 398
Attachment 1
ElgunlCaun
ENGINEERING SERVICES
VILLAGE OF FINGAL RECONSTRUCTION
REQUEST FOR PROPOSAL
No. 2024-P33
IIII IIII .............
IIII IIIL° IIII IIIII IIILIII' IIII' IIIII IIIII IIII IIII IIIL
Proposals shall be received by the Bidding System no later than:
OCTOBER 29, 2024 @ 3:00 p.m. (local time)
Issue Date: October 4, 2024
Documents are available in accessible format and/or with communication supports upon request.
Page 78 of 398
Attachment 1
Engineering Services - Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
►��
DEFINITIONS AND INTERPRETATIONS.......................................................................... 3
SECTION 1.0
- INFORMATION TO PROPONENTS..........................................................
4
1.1
Introduction....................................................................................................
4
1.2
Proposal Format and Delivery .......................................................................
4
1.3
Designated Official.........................................................................................
5
1.4
Questions/ Inquiries......................................................................................5
1.5
Site Tour & Information Meeting....................................................................
6
1.6
Addenda........................................................................................................
6
1.7
RFP Schedule...............................................................................................
6
1.8
Proponent Communications..........................................................................
7
1.9
Proponent Investigations...............................................................................
7
1.10
Notice of No Response..................................................................................
7
SECTION 2.0
- TERMS OF REFERENCE..........................................................................
8
2.1
Introduction....................................................................................................
8
2.2
Project Background.......................................................................................
8
2.3
Consultants Scope of Services......................................................................
8
2.4
General Design Requirements....................................................................
14
2.5
Reporting Schedule.....................................................................................
15
2.6
Project Schedule..........................................................................................
15
2.7
Deliverables.................................................................................................
16
2.8
Information Provided by the County and Township .....................................
16
2.9
Additional Documents, Reports, Attachments .............................................
16
SECTION 3.0
- PROPOSAL REQUIREMENTS...............................................................
17
3.1
Proposal Submissions.................................................................................
17
3.2
Proposal Submission Requirements - Technical Proposal (Part 1)............
17
3.3
Financial Submission Requirements - Financial Proposal (Part 2)..............
19
3.4
Evaluation Process......................................................................................
19
3.5
Evaluation Criteria.......................................................................................
20
3.6
Ratings.........................................................................................................21
3.7
Presentation and Interview..........................................................................
22
SECTION 4.0
- GENERAL CONDITIONS.........................................................................
23
4.1
Rights of the County....................................................................................
23
4.2
Conflict of Interest........................................................................................
24
4.3
Modified Proposals......................................................................................
24
4.4
Disqualification of Proponents.....................................................................
24
4.5
Confidentiality..............................................................................................
24
4.6
Proposal Assignments.................................................................................
25
4.7
Procurement Policy......................................................................................
25
4.8
Failure to Perform........................................................................................
25
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4.9
Award and Agreement.................................................................................
25
4.10
Insurance Requirements.............................................................................
25
4.11
Indemnification.............................................................................................
26
4.12
WSIB Requirements....................................................................................
26
4.13
Compliance with the Accessibility for Ontario with Disabilities Act 2005 .....
27
4.14
Disqualification.............................................................................................27
4.15
Record and Reputation................................................................................
27
4.16
Proponent's Costs.......................................................................................
28
4.17
Legal Matters and Rights of the County ......................................................
28
4.18
Human Rights, Harassment and Occupational Health and Safety ..............
29
4.19
Covid-19 Pandemic.....................................................................................
29
4.20
Clarification..................................................................................................
30
4.21
Supplementary Information..........................................................................
30
4.22
Default / Non-Performance..........................................................................
30
APPENDIX A - SAMPLE AGREEMENT........................................................................... 31
APPENDIX B -ADDITIONAL DOCUMENTS.................................................................... 36
FA
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DEFINITIONS AND INTERPRETATIONS
The following definitions apply to the interpretation of the Request for Proposal Documents.
1. "Addenda or Addendum" means such further additions, deletions, modifications or other
changes to any Request for Proposal Documents.
2. "Authorized Person" means;
i. For a Proponent who is an individual or sole proprietor that person.
ii. For a Proponent which is a partnership, any authorized partner of the Proponent.
iii. For a Proponent which is a corporation:
a) any officer of director of the corporation; and
b) any person whose name and signature has been entered on the document
submitted with the Request for Proposal, as having been authorized to
participate in the completion, correction, revision, execution, or withdrawal of
the submission, whether that person is or is not an officer or director.
iv. For a Proponent that is a joint venture, the submission shall be signed by a person
for and on behalf of each joint venture or, if they warrant that they have the authority
vested in them to do so, one person so authorized may sign on behalf of all joint
ventures.
3. "Bidding System" means the County's electronic bid portal website operated by
bids&tendersTm and posted as https:ffelgincounty.bidsandtenders.ca
4. "Consultant" shall have the same meaning as Successful Proponent.
5. "Contract" means the contract arising upon the acceptance of a Proposal and award of the
Contract by the County in accordance with the RFP.
6. "County" refers to the Corporation of the County of Elgin.
7. "Designated Official" refers to the Manager of Procurement & Risk for the County of Elgin.
8. "Proponent" means the legal entity submitting a proposal in response to this RFP.
9. "Proposal" means the Response in the form prescribed by this Request for Proposal
Document and completed and submitted by a Proponent in response to and in compliance
with the Request for Proposal.
10. "Request for Proposal (RFP)" means the document issued by the County in response to
which Proponents are invited to submit a proposal that will result in the satisfaction of the
County's objectives in a cost-effective manner.
11. "Successful Proponent" means the Proponent whose proposal is selected and is awarded
the contract for this RFP by the County.
12. "Township" refers to the Township of Southwold.
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SECTION 1.0 - INFORMATION TO PROPONENTS
1.1 Introduction
The County of Elgin is situated in the heart of southwestern Ontario along the north shore of
Lake Erie and due south of Highway 401 in what can be best described as a rich agricultural
zone complemented by industry. The County is an upper -tier municipality comprised of seven
local municipalities (excluding St. Thomas) covering an area of 460,000 acres, with a population
of approximately 52,000 people. For more information on the County and the services we
provide, visit www.el�incount�.ca
The County of Elgin, in partnership with the Township of Southwold, is inviting proposals from
Consulting Engineers to undertake the detailed design, contract document preparation,
inspection and contract administration services for the reconstruction of the Village of Fingal.
The successful proponent will possess the requisite technical skills to deal with the matters to be
addressed in the following tasks and will be required to work directly with County and Township
staff, the public and other agencies in a professional manner. The firm, in addition to technical
qualifications, must exhibit skills such as timeliness, diplomacy, tact, strong communication
ability and an understanding of the County.
Further information regarding the scope of work is included in Section 2.0.
1.2 Proposal Format and Delivery
Y III IIII'° S S � 1111 III IIISSIII I' S I% , shall be received by the Bidding System.
Hardcopy submissions not permitted.
All Proponents shall have a Bidding System Vendor account with bids&tendersTm and be
registered as a Plan Taker for this RFP opportunity, which will enable the Proponent to download
the Request for Proposal document, download Addendums, receive email notifications pertaining
to this RFP and to submit their proposal electronically through the Bidding System.
Proponents are cautioned that the timing of their Proposal Submission is based on when the
proposal is RECEIVED by the Bidding System, not when a proposal is submitted, as proposal
transmission can be delayed due to file transfer size, transmission speed, etc.
For the above reasons, it is recommended that sufficient time to complete your proposal
submission and attachment(s) (if applicable) and to resolve any issues that may arise. The closing
time and date shall be determined by the Bidding System's web clock.
Proponents should contact bids&tenders TM support listed below, at least twenty-four (24) hours
prior to the closing time and date, if they encounter any problems. The Bidding System will send
a confirmation email to the Proponent advising that their proposal was submitted successfully. If
you do not receive a confirmation email, contact bids&tenders TM support at
su000rt bidsandtenders.ca.
Late Proposals are not permitted by the Bidding System
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To ensure receipt of the latest information and updates via email regarding this RFP, or if a
Proponent has obtained this RFP document from a third party, the onus is on the Proponent to
create a Bidding System Vendor account and register as a Plan Taker for the RFP opportunity.
Proponents may edit or withdraw their proposal submission prior to the closing time and date.
However, the Proponent is solely responsible to ensure the re -submitted proposal is received by
the Bidding System no later than the stated closing time and date.
The onus unequivocally remains with the Proponent to ensure that the proposal is submitted
electronically prior to the deadline and in accordance with the submission instructions.
The County, its elected officials, employees and agents shall not be responsible for any
liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent,
prior or subsequent to, or by reason of the acceptance, or non -acceptance by the County of any
proposal, or by reason of any delay in the acceptance of any proposal.
The County shall not be liable for any cost of preparation or presentation of proposals, and all
proposals and accompanying documents submitted by the Proponent become the property of
the County and will not be returned. There will be no payment to Proponents for work related to,
and materials supplied in the preparation, presentation and evaluation of any proposal, nor for
the Contract negotiations whether they are successful or unsuccessful.
1.3 Designated Official
For the purpose of this contract Mike Hoogstra, Manager of Procurement & Risk for the County
is the "Designated Official" and shall perform the following functions: releasing, recording, and
receiving proposals, recording and checking of submissions; answering queries from
perspective proponents, considering extensions of time, reviewing proposals received, ruling on
those not completing meeting requirements and coordinating the evaluation of the responses.
1.4 Questions / Inquiries
All inquiries regarding this RFP shall be directed through the Bidding System online by clicking
on the "Submit a Question" button for this bid opportunity. Questions submitted through the
bidding system are directed to the Designated Official.
The deadline for submitting questions is noted in Section 1.7.
If during the period prior to submission of proposals, the County determines, in its sole and
unfettered discretion, that part of the RFP requires formal amendment or clarification, written
addenda to this RFP will be distributed to all registered Proponents.
No clarification requests will be accepted by telephone, fax or in -person meeting. Responses to
clarification requests will be provided to all interested parties. Inquiries must not be directed to
other County employees or elected officials.
Directing inquiries to other than the Designated Official may result in your submission being
rejected.
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1.5 Site Tour & Information Meeting
A mandatory site tour is not required as part of this RFP. Proponents shall make themselves aware
of the site in enough detail to ensure the assignment can accurately be scoped and bid upon.
1.6 Addenda
The County, may at its discretion, amend or supplement the RFP documents by addendum at
any time prior to the closing date. Changes to the RFP documents shall be made by addendum
only. Such changes made by addendum shall be supplementary to and form an integral part of
the RFP documents and should be allowed for in arriving at the total cost. The County will make
every effort to issue all addenda no later than three (3) days prior to the closing date.
Proponents shall acknowledge receipt of any addenda through the Bidding System by checking
a box for each addendum and any applicable attachment.
It is the sole responsibility of the Proponent to have received all Addenda that are issued.
Proponents should check online at https://eigincounty.bidsandtenders.ca/Module/Tenders/en
prior to submitting their proposal and up until the RFP closing time and date in the event
additional addenda are issued.
If a Proponent submits their proposal prior to the RFP closing time and date and an addendum
has been issued, the Bidding System shall WITHDRAW the proposal submission and the bid
status will change to an INCOMPLETE STATUS and Withdraw the proposal. The Proponent
can view this status change in the "MY BIDS" section of the Bidding System.
The Proponent is solely responsible to:
• make any required adjustments to their proposal; and
• acknowledge the addenda; and
• Ensure the re -submitted proposal is RECEIVED by the Bidding System no later than the
stated RFP closing time and date.
The Proponent shall not rely on any information or instructions from the County or Township or a
County Representative except the RFP Documents and any addenda issued pursuant to this
section.
1.7 RFP Schedule
The RFP process will be governed according to the following schedule. Although every attempt
will be made to meet all dates, the County reserves the right to modify or alter any or all dates at
its sole discretion by notifying all Proponents through the bidding system.
MCaV9ai
Last Date for Questions:
RFP Close:
I nterviews/Presentations
Award of Contract:
October 4, 2024
October 22, 2024
October 29, 2024
If required, TBD
November 12, 2024*
*Dates noted above are an approximation only and are subject to change.
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1.8 Proponent Communications
Each Proponent is solely responsible to ensure that all contact information for the Proponent is
accurate and updated at all times during the RFP process. Proponents may update or revise
their contact information in their Bidding System Vendor account. All correspondence from the
County to a Proponent will be issued through the Bidding System.
1.9 Proponent Investigations
Each Proponent is solely responsible, at its own cost and expense, to carry out its own
independent research, due diligence or to perform any other investigations, including seeking
independent advice, considered necessary by the Proponent to satisfy itself as to all existing
conditions affecting the Proposal for this RFP. The Proponents' obligations set out in this RFP
apply irrespective of any background information provided by the County or information
contained in the RFP Documents or in responses to questions.
The County does not represent or warrant the accuracy or completeness of any information set
out in the RFP Documents or made available to Proponents. The Proponents shall make such
independent assessments as they consider necessary to verify and confirm the accuracy and
completeness of all such information as any use of or reliance by Proponents an any and all
such information shall be at the Proponent's sole risk and without recourse against the County.
1.10 Notice of No Response
If you are unable, or do not wish to provide a proposal, please complete a notice of no response
form in the bidding system. It is important to the County to receive a reply from all Proponents.
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SECTION 2.0 - TERMS OF REFERENCE
2.1 Introduction
The County of Elgin, in partnership with the Township of Southwold, is seeking a qualified
Consultant to complete the detailed design, inspection, and contract administration services for
the reconstruction of the Village of Fingal.
It is the intent of the County to secure an Engineering firm who will be the County's and
Township's prime Consultant for this project.
The Consultant and subsequent subconsultants will possess the requisite technical skills to
manage and address the tasks described herein and will be required to work directly with
County and Township staff, the public, developers, and other agencies in a professional manner.
2.2 Project Background
Due to rapid growth within St. Thomas and surrounding Elgin County, the Village of Fingal must
prepare for an anticipated 992 housing units planned within the Village. The County of Elgin and
the Township of Southwold are seeking a consultant and required subconsultants to implement
full municipal servicing within the Village of Fingal along with the reconstruction of Township and
County roads to facilitate the expansion of Fingal.
For jurisdictional clarification, the County of Elgin is responsible for Union Road and Fingal Line
within the village along with the associated stormwater systems. The Township of Southwold is
responsible for all the sanitary sewer and water systems within the village as well as all
infrastructure on local roads and all pedestrian facilities.
2.3 Consultants Scope of Services
The scope of work is to provide complete project engineering, reporting, detailed design, tender
preparation, permit application, inspection, and contract administration services.
Assets to be Designed and Constructed
County of Elgin
Road Section
Assets to be Designed and Constructed
Union Road (County Road 20) from Fingal Line
Stormwater system including catchbasins,
(County Road 16) -390m SE to -800m NW of
connections to side streets and PDC's as requested
Fingal Road -1.2km
Full urban road reconstruction incl. road base, curb,
and asphalt appropriate for the village which may
include lane narrowing, parking bays, etc.
Street Lighting
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Fingal Line (County Road 16) from 490m SW of
Stormwater system including catchbasins,
Union Road to roughly 430m NE of Union Road —
connections to side streets and PDC's as requested
0.9km
Full urban road reconstruction incl. road base, curb
and asphalt appropriate for the village which may
include lane narrowing, parking bays, etc.
Street Lighting
Fingal Line and Union Road Intersection
Fully signalized intersection including AODA
compliant crosswalks in all directions
The County of Elgin does not intend to construct
above ground signalization at this time but would find
a signalized intersection design completed with the
Fingal reconstruction will produce a fulsome
package and be mindful of surface features. The
County intends to install underground infrastructure
(conduits, vaults, etc.) as part of this project for
future rapid installation when warranted.
Project Limit Gateway Features
Creation of a gateway feature at the rural / urban
transition to enhance the built environment, slow
traffic entering the village.
Township of Southwold
Road Section
Assets to be Designed and Constructed
Union Road within the Town Limits & Fingal Line
Sanitary Sewers including side street connections
from Centre Street to the westerly settlement
and PDCs: Approximately 500m north of Fingal Line
boundary
to 420m south of Fingal Line
Sidewalks: Village limit to limit, investigate possibility
of a multi -use path to connect south village to the
parks.
Union Road from Fowler Street to approximately
In addition to the above these sections will
125m south of Fingal Line & Fingal Line 150m east
incorporate, where possible, decorative downtown
and west from the intersection with Union Road
features like parking lanes with bump outs, stamped
boulevard, decorative streetlights, planters/trees,
waste baskets and benches.
Mill Park Street from the Outlet at the Fowler Drain in
Sanitary Sewers (approx. 735m) including side
the Fingal Ball Park to Fowler Street, and Fowler
street connections and PDCs.
Street from Mill Park Street to Union Road.
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Storm Sewers including catchbasins and side street
connections.
Road Reconstruction with 3.25m lanes, 1.5m blvd
and a 1.5m sidewalk connecting the park to Union
Road.
As outlined above, both Elgin County and Township of Southwold roads are included in this
scope of work. Together, the County and Township intend to enlist a consultant and various
subconsultants to undertake the following:
General
• Review all existing materials and conduct a data gap analysis where information is
missing and propose means to fill information gaps as required to complete design.
Project Management
Conduct monthly progress meetings incl. minutes.
Provide a project management charter dividing efforts between the County of Elgin and
the Township of Southwold.
The County of Elgin will be the primary client and the Consultant shall be responsible
for decerning sub billing to the Township of Southwold both as part of the design and
construction.
Survey and Base Plan
The Consultant is expected, as part of the detailed design assignment, to complete a
topographic survey and legal survey of the road allowance on Union Road, Fingal Line,
Mill Park Street, Fowler Street, and the service route through the Fingal Ball Park as
required to complete the detailed design work.
The Consultant shall also verify the Fowler Municipal Drain for use as a stormwater
outlet.
Topographic and legal surveys shall include accurate capture of existing utilities,
property limits, services, and physical features, including but not limited to: centerline,
edge of pavement, edge of shoulder, curb and gutter, slopes, drainage features
(ditches catchbasins, culverts, pipes etc.) fence lines, underground infrastructure
(watermain, sewers etc.), utility locates (to be arranged by the consultant), trees,
adjacent structures, ground shots, driveways (incl. at property line), stream banks,
bottom width and centerline of stream/ditches, fire hydrants, water valves, property
bars, all bridge features (parapets, openings, footings, deck etc.), retaining walls and
any other features not listed.
Sections shall be completed at a minimum every 15-20 meters. Sections shall cover
right of way limit to limit plus 5m each side.
10
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Utilities
Complete subsurface utility engineering (SUE) to QL-C or better.
Conduct a Utility Coordination Committee (UCC) meeting shortly after the kick-off
meeting with local utility companies — the purpose of this meeting will be to determine
future expansion, replacement or works required within the County or Township rights -
of -way to facilitate growth within Fingal prior to, or during reconstruction
o Subsequent designs from utility providers shall be incorporated into the detailed
design should works be completed by others or to be completed by the retained
Contractor.
Complete photometric / street lighting design.
Complete fully signalized intersection design at Fingal Line and Union Road with
AODA crosswalks.
Geotechnical
The Consultant shall retain the services of a qualified geotechnical consultant to
complete boreholes and a geotechnical investigation report. The investigation and
report should include sufficient information to complete the design of underground
infrastructure and roadway structure.
The geotechnical consultant shall complete testing in alignment with excess soils
regulations (O.Reg. 406/19), and submit reports including APU, Sampling and Analysis
complete with Soil Characterization Report. Proponents should assume an excess
soils quantity of 8000 cubic metres and provide sufficient pricing for additional
boreholes and testing as required, if the estimated quantity of excess soils exceeds the
RFP estimate during detailed design.
The geotechnical consultant shall provide construction inspection and testing costs on
an hourly or per test basis, for compaction testing, subgrade inspection, material/sieve
analysis, asphalt test, and concrete testing.
Stormwater Management
Design of a stormwater management system compliant with Elgin County's and the
Township of Southwold's respective CLI-ECA's, this shall include, but is not
necessarily limited to-
o Design compliant with the Design Criteria for Sanitary Sewers, Storm Sewers
and Forcemains for Alterations Authorized under an Environmental Compliance
Approval — MECP v.2.0, May 31, 2023 or most recent edition and County of
Elgin Standard Contract Documents.
o Stormwater modelling such that there is no ponding during a 5-year (minor)
storm and that ponding does not extend beyond the public RoW during a 100-
year (major) storm under both a) no inlet capacity restriction; and, b) 50% inlet
capacity restriction at depressions and roadway sags.
o Delineation of the overland flow route (OFR).
Upgrades or changes to the Fowler Municipal Drain will require an updated drainage
report as required.
11
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Stormwater outlets should be consolidated where possible, located within public RoW
and be readily maintainable per the CLI-ECA.
Explore LID options where geotechnically feasible or to best management practices.
Sanitary
Design of a sanitary system compliant with the Township of Southwold's CLI-ECA, this
shall include, but is not necessarily limited to-
o Design compliant with the latest revision of the Township of Southwold Design
Guidelines, the Design Criteria for Sanitary Sewers, Storm Sewers and
Forcemains for Alterations Authorized under an Environmental Compliance
Approval — MECP v.2.0, May 31, 2023 or most recent edition and County of
Elgin Standard Contract Documents.
Incorporate design flows from proposed developments (prepared by others).
Incorporate the completed Fingal sanitary pump station and Fingal to Shedden
forcemain design into the drawings and tender package (prepared by others).
o Drawings and specifications to be provided to the Consultant by the Township of
Southwold.
Gateway Features
• The County would like to investigate and implement a "made -in -Elgin" approach to
rural County roads meeting urban villages throughout the County of Elgin.
• The County has had longstanding issues slowing down high-speed traffic effectively
when entering villages and would like to, as part of this project, investigate a solution
which could be implemented County wide.
• This engineered solution should encourage slower speeds, active transportation, allow
for agricultural equipment to traverse while informing the travelling public they are
entering a slower speed area. The design shall accommodate wide agricultural
equipment (up to 5.5m axle width) but have the visual appearance of narrower lanes.
• The County would reference the technical briefing from the U.S. Department of
Transportation — Federal Highway Administration titled "Traffic Calming on Main Roads
Through Rural Communities" as an example for works and implementation measures
to be considered as part of this project.
All documentation is to be as per the specifications of the Accessibility for Ontarians with
Disabilities Act.
Appropriate requirements of the Municipal Engineers Association Municipal Class Environmental
Assessment (February 2024) must be followed. This is assumed to be an exempt project.
The Proponent shall address all tasks and include the cost for all sub -consultants noted in the
Terms of Reference. The Consultant shall not transfer task(s) or cost of task(s), to the County or
act as a coordinator between the County and any sub -consultant or delete tasks in the RFP. The
upset limit shall be inclusive of all required tasks and sub -consultants identified in these Terms of
Reference.
12
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The Consultant shall report on "percent" completion of design as part of each invoice as well as
include a revised project deliverable schedule if dates have changed.
Contract Administration and Inspection
• The proponent will provide a cost to complete contract inspection and administrative
services. The Consultant shall assume; assistance with a three-week tender period,
preparing addendums, and assistance in reviewing bid submissions.
• The Consultant will complete daily inspections, complete with a daily inspection report.
Daily inspection reports shall include a summary of the day's activities, weekly traffic
control inspections, erosion control inspections, photos of activities, quality assurance
activities, material tracking, change order request and any other details pertinent to
project inspection. Measurements and records shall be kept to aid in generating
accurate as -built drawings. Daily inspection reports shall be compiled and submitted as
the project progresses.
• The Consultant shall prepare monthly payment certificates, including reviewing and
policing submitted extras. Extra work shall be identified as early as possible and
permission to proceed obtained from the County (or Township where applicable).
• The Consultant shall deliver PDC reports in the Township format including
photographs of the end cap, install location and invert at property line.
• The Consultant shall prepare a set of as -built record drawings and submit them in PDF
and DWG formats.
• The Consultant shall provide a SHP file of the underground utilities and services
installed for upload into the County and Township's GIS Software.
• The Consultant will be responsible for coordinating geotechnical inspections
throughout the project and provide reports to the Township and Elgin County.
Grant Submission Support (Provisional)
• The County of Elgin intends to submit this project as part of the Municipal Housing
Infrastructure Program — Housing -Enabling Core Servicing Stream (MHIP-HECS).
• The purpose of this program is to build, maintain, and repair core assets such as
municipal roads, bridges, and culverts that will support the construction of new homes.
• Projects must start no later than September 30, 2025 and be finished by March 31,
2028.
• To satisfy program requirements, the Consultant will be responsible for:
o Ensure duty -to -consult requirements have been met
o Projects must meet or exceed the requirements of the highest published
accessibility standard in the jurisdiction
o The County would be of the opinion that, as no works are occurring outside of
the public right-of-way and there are no anticipated increases to travelled lanes
(excluding turning lanes) the project would be exempt under the MCEA process
— the County and Township will still undertake a PIC to keep the public informed
and will utilize an online platform (Engage Elgin) to publish materials to solicit
public input.
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2.4 General Design Requirements
Detailed Design
The Consultant shall prepare the detailed design drawings, tender documents, issue for tender
drawing package, tender process including addendums, complete necessary approvals, utility
coordination if required, etc. and issued for construction drawing package.
Detailed design drawings shall be delivered at the 50%, 90% and 100% stages which shall
include detailed design cost estimates. The tender documents including special provisions will
be required at the 90% and 100% submissions. Detailed design drawings are to be provided in
both PDF and AutoCAD formats. Cost estimates and tender documents shall be completed
using County of Elgin templates, to be provided upon award. Public communications shall be
completed using the County of Elgin's AODA compliant formatting, styles and font.
In addition to the above, the Consultant shall provide the following services as part of this
assignment:
• Developing typical cross sections and cross sections at potential conflicts incl. PDC's
with utilities and existing infrastructure.
• Review of all background data (EA documents, Official Plans, and recommendations,
etc).
• Investigating and coordinating with existing utilities along the road corridor to determine
as -built information and any future requirements for their infrastructure.
• Investigating as -built information for any relevant infrastructure that can be included in
detailed design drawings.
• Preparing a pre -consultation photo report and provide copy to the County / Township.
• Preparing one public information centre boards to be coordinated at the 90% drawings
stage.
• Providing an appropriate Traffic Management Plan with the detailed design drawings
• Providing spreadsheet in electronic form (MS Excel) that includes all tender items to
complete the work and a spreadsheet for the final issue for tender package.
• Provide Sanitary and Storm Design Sheets in Excel Format.
• Completing and submitting all necessary permits and approvals with this work.
Including but not limited applications and notices to comply with the County and
Townships CLI-ECA, and Lower Thames Valley Conservation Authority approval.
• Coordination with County and Southwold project team and consultation outside of PIC
meetings with external stakeholders (including but not limited to Conversation
Authority, utility services, MECP, developers and residents).
• Incorporate the completed Fingal sanitary pump station and Fingal to Shedden
forcemain design into the drawings and tender package (prepared by others).
Drawings and specifications to be provided to the proponent by the Township of
Southwold.
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• Drawing package shall include but are not limited to:
o Cover Page identifying the project limits and location, consultant, Township,
County information, project number, tender number, table of contents, etc.
o General Notes Page
o Details Page(s) as required
o Traffic Control/Management Plan
o Typical Cross Sections Pages
o Plan and Profiles
o Tributary area plans (storm and sanitary) including the design sheets
o Grading Plans
o Pavement Marking Plans
o Restoration and Planting Drawings
o Utility Drawings/Lighting Drawings
o Intersection Design Drawings
All design drawings shall be completed utilizing AutoCAD Civil 3D. Design drawing submissions
should meet the drawing standard requirements that are adopted by the County of Elgin.
2.5 Reporting Schedule
The reporting schedule will be as follows:
o 50% drawing submission including completed base plans, road alignment.
o 90% drawing submission shall include complete road alignment, cross -sections,
proposed servicing, etc.
o 100% drawing submission including all detail plans, removals, traffic plans, etc.
o Final submission to include stamped tender ready plans, specifications, form of tender
and a detailed construction cost estimate.
2.6 Project Schedule
The anticipated project schedule will be as follows:
Deliverables
Approximate timeframe
Project Award
Q4 2024
50% Design, and Estimate
Proponent to identify date in Gantt Chart
schedule
90% Design, and Estimate with Tender
Documents
Proponent to identify date in Gantt Chart
schedule
Public Consultation
Q2 2025
100% Design
July 2025
Tender Award
August 1, 2025*
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* The project must be awarded for tender by August 1, 2025 due to grant funding
requirements.
The submitted project schedule shall include all required pre -engineering investigations, design
work, drawings, tender, applicable permits and approvals throughout 2024 and 2025.
Construction is anticipated to be completed during 2026 and 2027. Therefore, engineering
services under this contract will extend over a 4-year period.
During the course of the assignment, the Consultant will be required to monitor and report
monthly on changes between the estimated and actual number of staff hours required to
complete the assignment.
2.7 Deliverables
The deliverables for the project are summarized below:
➢ Preliminary and detailed design plans as noted in the Reporting Schedule;
➢ Reports, memos, communications, etc., as may be required during the course of
this assignment;
➢ Approvals and permits from all external agencies for all construction to proceed;
➢ PDF and CAD format drawings and a digital copy of tender documents and form of
tender.
➢ Monthly construction meeting agendas /minutes and progress payment certificates.
2.8 Information Provided by the County and Township
The County and Township will supply the following items:
• Access to all available plans and reports (if available);
• Standard template for use in preparing specifications and form of tender;
• General direction to the Consultant in completing the services and granting of
approvals as necessary in a timely fashion;
• Review of information and plans prepared by the Consultant and comment in a
timely fashion;
• Other documentation as available.
2.9 Additional Documents, Reports, Attachments
Please refer to Appendix B for all additional documents, reports and attachments relating to this
Request for Proposal.
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SECTION 3.0 - PROPOSAL REQUIREMENTS
3.1 Proposal Submissions
Y III IIII'° S S �IIII III IIISSIII IY S I1% , shall be received by the Bidding System.
The Proposal Submission shall comprise of two (2) separate proposal submission files as
detailed in section 3.2
Hardcopy submissions not permitted.
This RFP is a two -stage submission and requires that pricing be included separately as Part 2.
Any submissions which contain pricing information in the Technical Proposal (Part 1) will be
rendered informal and will be disqualified. All information related to fees/pricing must be
submitted in Part 2 only.
Failure to include the submission requirements may result in your proposal being disqualified.
3.2 Proposal Submission Requirements — Technical Proposal (Part 11
Proponents shall upload a PDF Proposal Submission to the Bidding System.
The submission shall be no longer than fifteen (15) single sided pages (Arial 12 font or
equivalent), excluding the Curricula Vitae. The submission should include all of the
information listed in this Technical Proposal Requirements section.
Each response to a request should clearly identify the section of this RFP to which it is
responding (by number and heading). The Proponent should provide information of sufficient
scope and depth to demonstrate the ability of the Proponent to deliver the services described in
this RFP.
Information submitted is subject to verification, and further pertinent information may be obtained
from references.
The proposal submissions must include at a minimum the following information and
shall be submitted in the same sequence in order to be considered responsive.
a) Section A: Overview
A narrative demonstrating the firm's understanding of the full scope of services, reasons
why the Proponent is interested in taking on this project and its familiarity with the County
and the Township of Southwold.
b) Section B: Work Program
Provide a detailed project work plan summarizing the approach and methodology for the
specific tasks proposed. The work plan shall include resources necessary to meet the
project objectives and shall indicate the tools and techniques that will be used to ensure
the project remains on budget and on schedule. The Proponent shall identify issues and
risks associated with the project, including deviations to the project plan and how they
would handle and manage the risks through the course of the project.
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The work plan is subject to review and must be agreed upon by the County prior to final
award, and commencement of the assignment.
c) Section C: Project Team — Own Personnel
Identify the Project Team proposed for the assignment. For each member of the Project
Team, confirm if the individual is a full-time, permanent employee of the Proponent and
the estimated number of hours allocated to accomplish each task by staff person in a
detailed time -task matrix.
Provide a complete company profile including the resumes and relevant experience
(while employed by the proponent) of the proposed project manager. Provide
confirmation that the individuals that will serve as the key personnel for the duration of the
project assignment are available to work on this project. Provide prime consultant contact
info for the Project Manager last two completed projects.
d) Section D: Project Team — Specialist Consultants
Identify the other members of the Project Team proposed for the assignment. For each
member of the Project Team, identify specific role/specialty, the individual responsible,
and their specific experience as it pertains to this assignment.
Describe the organization of the Project Team. Demonstrate the experience and
capability of the members of the Project Team. Provide resumes for all members of the
project team clearly indicating that the personnel have experience in the provision of the
Scope of Services; identification of the personnel's education qualifications, professional
affiliations, years of experience in the field, and the number of years with the firm. It is
important that your Project Team show a proven track record in designing and detailing
similar facilities and show foresight in resolving problems before construction starts.
Provide confirmation that the individuals that will serve as the key personnel for the
duration of the project assignment are available to immediately commence on this
project.
e) Section E: Project Schedule
Provide a comprehensive project timeline / schedule in the form of a Gantt chart (or
equal) which identifies the proposed scheduling of all major project tasks as identified in
the Terms of Reference including scheduling of all milestones and any scheduling
dependency relationships between activities, tasks and/or phases of the project. Indicate
any possible areas that have flexibility to provide time and cost savings.
f) Section F: Client References
Provide at least three (3) references the County may contact. References should be from
sources of similar project experience relevant to the requirements of this project and
include projects where various timelines and schedules were managed simultaneously
and the timeline and budget were met to deliver a successful project. Where the budget
and timeline were not met, include details regarding the challenges faced and the
workarounds utilized in order to complete the project.
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3.3 Financial Submission Requirements - Financial Proposal (Part 2)
Proponents are required to complete the electronic Pricing Forms in the Bidding System. The
total cost including disbursements and miscellaneous costs for the work proposed shall be
considered in the upset limit. Fees & expenses shall not include contingencies or HST.
The proposal must clearly state which services are not included in your financial pricing
submission.
Part 2 will only be unsealed if Technical Proposal (Part 1) scores a minimum of 52 points out of
a possible 80 points by the evaluation team.
3.4 Evaluation Process
This is a multi -stage evaluation process that considers both the qualifications of the Proponent
and price.
Phase I: Technical Proposal
Phase I of this RFP requires that vendors respond to the Technical Proposal
Requirements listed in section 3.2.
During this phase of the evaluation process, submissions will be reviewed and
evaluated by an evaluation committee through a consensus method based on the
evaluation criteria set out in section 3.5.
The disclosure of the allocated weightings for each category/criteria is provided to
assist Proponents in preparing a submission that best meets the requirements of
the County.
Only submissions which score a minimum of 52 points out of a possible 80
points in Phase I will have met the established threshold and pass to Phase II and
will be given further consideration for award.
Phase II: Financial Proposal
Only those Proponents who have met the established threshold will enter into
Phase 11. If the Proponent does not meet the minimum criteria, they will not
be considered for Phase II or any subsequent award. Pricing will be unsealed
and will be calculated according to the example in section 3.6.
Each proposal will be evaluated on its clarity and the demonstrated understanding of the Project
requirements, the services proposed and timeframes, as well as the proponent's experience and
the anticipated benefit to Elgin County and the Township of Southwold. A short list of firms may
be created for purposes of an interview or presentation, should this be required. Proponents may
be contacted to explain or clarify their proposals; however, they will not be permitted to alter
information as submitted.
An Evaluation Committee will be established from members of the County and Township or any
others as deemed necessary.
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Proposals will be evaluated on the basis of all information provided by the Proponent. Each
proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the RFP. Failure to comply with these requirements may deem the
proposal non -responsive.
Selection of a proposal will be based on (but not solely limited to) the following criteria and any
other relevant information provided by the Proponent at the time of submission as well as any
additional information provided during subsequent meetings with the Proponent.
In recognition of the importance of the procedure by which a Proponent may be selected, the
following criterion outlines the primary considerations to be used in the evaluation and
consequent awarding of this project (not in any order). The County reserves the right to
evaluate and rank each submission using criterion noted. Actual scores will be confidential.
The County reserves the right to request confidential references for any of the proponent's
projects listed, as well as any of the proponent's other projects, and factor the ratings from all
references, whether completed or in progress.
3.5 Evaluation Criteria
Submissions will be evaluated by an evaluation committee based on the following categories.
The disclosure of the allocated weightings for each category is provided to assist in preparing a
proposal that best meets the requirements of the County.
By responding to this RFP, Proponents agree to accept the decision of the evaluation
committee as final.
Proposals will be evaluated based on the following weighted evaluation factors:
Maximum
Rated Criteria
Weight
Points
PHASE 1 — TECHNICAL PROPOSAL
Understanding of the Project
15
Understanding of the Project Goals, Objectives, Scope and Key Issues
Methodology and Approach to Project Tasks, Deliverables and
20
Consultation
Demonstrated Methodology and Approach to Completing Project Tasks
and Deliverables
Project Team and Experience
Project Manager, Experience and Qualifications
10
Key Team Members and Sub Consultants (if any), Experience and
Qualifications
10
Project Firm Experience
15
Firms previous relevant experience
Project Workplan (Time/Task Matrix) and Project Schedule
10
Proposed Project Workplan and Schedule and allocation of staff hours
and appropriate resourcing
20
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PHASE 2 — FINANCIAL PROPOSAL
Fees / Pricing / Total Overall Cost 1 20 1
TOTAL CUMULATIVE POINTS 1 100 POINTS
3.6 Ratings
The following ratings will be used to evaluate the technical portion of the RFP process. For
consistency, the table below describes the characteristics attributable to particular scores between
0-10.
0
Unacceptable
Did not submit information
1
Very Poor
Information provided does not meet any requirements
2
Poor
Barely meets some requirements, does not meet others.
3
Weak
Minimally addresses some, but not all of the requirement of the
scope. Lacking in critical areas
4
Below
Addresses most of the requirements of the criteria to the minimum
Average
acceptable level. Lacking in some areas.
Somewhat
Addresses most, but not all, of the requirements of the criteria to the
5
Satisfactory
minimum acceptable level. May be lacking in some areas that are
not critical.
6
Satisfactory
Adequately meets most of the requirements of the criteria. May be
lackingin some areas that are not critical.
7
Good
Meets all requirements of the criteria.
8
Very Good
Somewhat exceeds the requirements of the criteria.
9
Excellent
Exceeds the requirements of the criteria in ways that are beneficial.
10
Outstanding
Proposal exceeds the requirements of the criteria in superlative
ways / very desirable.
The firms achieving the minimum score identified will be shortlisted and Phase 2 of the
evaluation will be unsealed for consideration.
The lowest cost proposed shall be awarded the full amount of points available for the fee portion
of the evaluation. All higher proposals shall be awarded points, rounded to the closest full point
for the cost portion of the evaluation by the following:
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Lowest Cost = Proposed Cost x Maximum Points = Total Cost Points.
It should be emphasized that pricing/cost is only one of the factors being considered in
determining the successful Proponent.
In submitting a proposal, the Proponent acknowledges the County's right to accept other than
the lowest priced proposal and expressly waives all rights for damages or redress as may exist
in common law stemming from the County's decision to accept a proposal which is not the
lowest price proposal, if it is deemed to be in the County's best interest to do so.
All qualified proposal submissions will be reviewed and evaluated. Additional information may be
requested if necessary.
Only the proposal response and Curricula Vitae requested will be evaluated. Proponents must
include all relevant information in the required page limit restriction identified in section 3.2.
3.7 Presentation and Interview
The County may have the two highest scoring Proponents attend an interview to present the
evaluation team with additional insight into the Proponent's ability to meet the requirements as
requested in the RFP. The County reserves the right to interview more or fewer than two
Proponents based on the scoring results. Note- If the County elects to interview short listed
proponents, the proposed Project Manager is required to attend.
The interviews would be conducted by the representatives of the Evaluation Committee via a
virtual meeting. Senior staff members to be assigned to this project must attend the meeting.
Presentations shall follow this general format:
➢ Introduction of Proponents Project Team (5 minutes)
➢ Proponent Presentation of the Proposal (15 minutes)
➢ Questions from Interview Committee (5 minutes)
➢ Questions from Proponents (5 minutes)
The Proponents will be notified of the final format and exact date and time for interviews /
presentations in advance.
For the interview portion of the evaluation (if required), the County of Elgin will be using the
rating criteria shown below and will evaluate each short-listed Proponent only.
Interview Criteria and Weighting (Second Stage if required):
Criteria Category
Weighted Points
Presentation
25
The score from the proposal evaluations and the Interview will be combined to determine an
overall score.
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SECTION 4.0 - GENERAL CONDITIONS
4.1 Riahts of the Coun
The County is not liable for any costs incurred by the Proponent in the preparation of their
response to the RFP or selection interviews, if required. Furthermore, the County shall not be
responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by
any Proponent, prior or subsequent to, or by reason of the acceptance, or non -acceptance by
the County of any proposal or by reason of any delay in the award of the contract.
The County reserves the right to accept any proposal, in whole or in part, that it feels most fully
meets the selection criteria. Therefore, the lowest cost proposal, or any proposal may not
necessarily be accepted. County staff shall evaluate all compliant proposals received by the
closing time and make evaluations and recommendations for acceptance.
The County reserves the right to request specific requirements not adequately covered in their
initial submission and clarify information contained in the Request for Proposal.
The County reserves the right to modify any and all requirements stated in the Request for
Proposal at any time prior to the possible awarding of the contract.
The County reserves the right to cancel this Request for Proposal should the project not be
approved as part of the County's 2025 budget, without penalty or cost to the County.
The County reserves the right to cancel this Request for Proposal at any time, without penalty or
cost to the County. This Request for Proposal should not be considered a commitment by the
County to enter into any contract.
The County reserves the right to enter into negotiations with the selected Proponent. If these
negotiations are not successfully concluded, the County reserves the right to begin negotiations
with the next selected Proponent.
Proposals shall remain open and subject to acceptance for a period of ninety (90) days from
closing date.
In the event of any disagreement between the County and the Proponent regarding the
interpretation of the provisions of the Request for Proposal, the Director of Financial Services or
an individual acting in that capacity, shall make the final determination as to interpretation.
No proposal shall be accepted from any person or Proponent who, has a claim or has instituted
a legal proceeding against the County or against whom the County has a claim or has instituted
a legal proceeding, without the prior approval of County Council. This applies whether the legal
proceeding is related or unrelated to the subject matter of this RFP.
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4.2 Conflict of Interest
The Proponent declares that no person, firm or corporation with whom or which the Proponent
has an interest, has any interest in this RFP or in the proposed contract for which this proposal is
made.
The Proponent further declares that no member of the Council of the County and no officer or
employee of the County will become interested directly or indirectly as a contracting party,
partner, shareholder, surety, or otherwise in or in the performance of the Contract or in the
supplies, work or business to which it relates, or in any portion of the profits thereof, or in any of
the money to be derived there from.
Should the Proponent feel that a conflict of interest or potential conflict of interest exists; the
Proponent must disclose this information to the County prior to the submission of a proposal.
The County may, at its discretion, delay any evaluation or award until the matter is resolved to
the County's satisfaction. The County may allow a conflict of interest or potential conflict of
interest to exist if it is satisfied that there are adequate safeguards in place and if the County
determines that it is in its best interests to do so.
The County reserves the right to disqualify a proposal where the County believes a conflict of
interest or potential conflict of interest exists.
4.3 Modified Proposals
In the event that a preferred proposal does not entirely meet the requirements of the County, the
County reserves the right to enter into negotiations with the selected Proponent, to arrive at a
mutually satisfactory arrangement and to make any modifications to the proposal as are in the
best interests of the County.
4.4 Disqualification of Proponents
More than one Proposal from an individual firm, partnership, corporation or association under the
same or different names will not be considered. A Proponent shall not discuss or communicate,
directly or indirectly with any other Proponent, any information whatsoever regarding the
preparation of its own Proposal or the Proposal of the other Proponent. Proponents shall prepare
and submit Proposals independently and without any connection, knowledge, comparison of
information or arrangement, direct or indirect with any other Proponent. Collusion between
Proponents will be sufficient for rejection of any Proposals so affected.
4.5 Confidentiality
The proposal must not be restricted by any statement, covering letter or alteration by the
Proponent in respect of confidential or proprietary information. The County will treat all proposals
as confidential. The County will comply with the Municipal Freedom of Information and Protection
of Privacy Act, and its retention by-law pursuant to the Municipal Act, in respect of all proposals.
All Public Reports approved by the Council of the County will become public information.
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4.6 Proposal Assignments
The successful Proponent will not be permitted to assign or transfer any portion of the proposal
as submitted or the subsequent agreement without prior written approval from the County.
4.7 Procurement Policy
Submissions will be solicited, received, evaluated, accepted and processed in accordance with
the County's Procurement Policy as amended from time to time. In submitting a proposal in
response to this RFP, the Proponent agrees and acknowledges that it has read and will be
bound by the terms and conditions of the County's Procurement Policy. The Procurement Policy
can be viewed on the County's website, www.el�incount�.ca
4.8 Failure to Perform
Failure to comply with all terms and conditions of this proposal, and failure to supply all
documentation, as required herein, shall be just cause for cancellation of the award. The County
shall then have the right to award this contract to any other Proponent or to re -issue this RFP.
4.9 Award and Agreement
The Proponent that fully meets the requirements and scores the highest based on the evaluation
criteria, will be recommended for award. Once the award is made and approved by the County
or County Council, the report recommending such award including the total cost of the awarded
project shall be a matter of public record, unless otherwise determined by Council.
A written agreement, prepared by the County shall be executed by the County and the
successful Consultant. The complete proposal package submitted by the successful proponent,
together with the entire Request for Proposal documents prepared by the County of Elgin, shall
form part of the Agreement (see attached sample of agreement in Appendix A).
4.10 Insurance Requirements
Any agreement resulting from this RFP will contain the following insurance requirements:
a) Comprehensive general liability insurance including bodily injury, property damage
liability, personal injury liability, completed operations liability, blanket contractual liability,
non -owned automobile and shall contain a severability of interest and cross liability clause
to a limit of no less than five million ($5,000,000) dollars in respect to any one occurrence.
The above -mentioned policy shall be endorsed to include the County of Elgin and
Township of Southwold as an Additional Insured.
b) Professional Liability insurance covering all activities as described in the Proponent's
proposal to a limit of no less than two million ($2,000,000) per claim and in the aggregate.
Such insurance shall provide coverage for errors and omissions made by the professional
in the rendering of, or failure to render, professional services in connection with the
Agreement.
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Upon completion of the work the policy shall remain in force for twelve (12) months. The
Proponent must confirm that any property damage, personal injury or bodily injury
resulting from an error or omission is considered an insurable loss whether coverage is
under the Comprehensive General Liability Policy or the Professional Liability Policy
(Errors & Omissions).
c) Standard OAP 1 Automobile liability policy in the amount of two million ($2,000,000)
dollars.
d) The aforementioned policies of insurance shall contain or shall be subject to the following
terms and conditions:
➢ be written with an insurer licensed to do business in Ontario;
➢ be non-contributing with, and will apply only as primary and not excess to any other
insurance or self-insurance available to Elgin County;
➢ contain an undertaking by the insurer to notify the County in writing not less than sixty
(60) days before any material change in risk or cancellation of coverage.
➢ any deductible amounts shall be borne by the Proponent.
➢ Prior to the execution of the Agreement and within fifteen (15) business days of the
placement, renewal, amendment, or extension of all or any part of the insurance, the
Proponent shall promptly provide Elgin County with confirmation of coverage
insurance and, if required, a certified true copy(s) of the policy(s) certified by an
authorized representative of the insurer together with copies of any amending
endorsements applicable to the Agreement.
4.11 Indemnification
The successful Proponent shall indemnify and hold harmless the County of Elgin, its officers,
County Council, Employees and volunteers from and against any liabilities, claims, expenses,
demands, loss, cost, damages, suits or proceedings by whomsoever made, directly or indirectly
arising directly or indirectly by reason of a requirements of this agreement save and except for
damage caused by the negligence of the County or their employees.
4.12 WSIB Requirements
The successful Proponent shall furnish a WSIB Clearance Certificate rp for to commencement of
work and agrees to maintain their WSIB account in good standing throughout the contract
period.
If the successful Proponent is a self-employed individual, partner or executive officer who does
not pay WSIB premium and is recognized by WSIB as an "independent operator" a letter from
WSIB acknowledging independent contractor status and confirming that WSIB coverage is not
required must be provided to the County of Elgin prior to commencement of work.
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4.13 Compliance with the Accessibility for Ontario with Disabilities Act 2005
The Proponent shall ensure that all its employees and agents receive training regarding the
requirements as outlined in the Integrated Accessibility Standards Regulation (Ontario
Regulation 191/11) as well as the Ontario Human Rights Code. The Proponent is responsible to
ensure that all of its employees, volunteers and others for which the Proponent is responsible
are adequately trained.
In accordance with the Accessibility for Ontarians with Disabilities Act, 20051ntegrated
Accessibility Standards Regulation (Ontario Regulation 191111), the County requires content
created for the municipality that is to be posted on our website to be provided in a format which
is compliant with WCAG 2.0 Level AA requirements. As required under Section 14 of the
regulation, any content published on our website after January 1, 2012 needs to be compliant
with the WCAG requirements by the timelines set out in the Regulation. It is the successful
Proponent's responsibility to produce the required documents in an accessible format
4.14 Disqualification
The County may, in its sole discretion, disqualify a proposal or cancel its decision to make an
award under this RFP, at any time prior to the execution of the Agreement by the County, if,
➢ the Proponent fails to cooperate in any attempt by the County to verify any information
provided by the Proponent in its proposal;
➢ the Proponent contravenes one proposal per Person or Entity;
➢ the Proponent fails to comply with the laws of Ontario or of Canada, as applicable;
➢ the Proposal contains false or misleading information;
➢ the Proposal, in the opinion of the County, reveals a material conflict of interest;
➢ the Proponent misrepresents any information contained in its proposal.
4.15 Record and Reputation
Without limiting or restricting any other right or privilege of the County and regardless of whether
or not a proposal or a Proponent otherwise satisfies the requirements of this RFP, the County
may disqualify any proposal from any Proponent, where;
➢ In the opinion of the County Solicitor or the Purchasing Coordinator for the County, the
commercial relationship between the Corporation of the County of Elgin and the
Proponent has been impaired by the prior and/or current act(s) or omission(s) of each
Proponent, including but not limited to:
a) Litigation with the County;
b) The failure of the Proponent to pay, in full, all outstanding accounts due to the County
by the Proponent after the County has made demand for payment;
c) The refusal to follow reasonable directions of the County or to cure a default under a
contract with the County as and when required by the County or it's representatives;
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d) The Proponent has previously refused to enter into an Agreement with the County
after the Proponent's proposal was accepted by the County;
e) The Proponent has previously refused to perform or to complete performance of
contracted work with the County after the Proponent was awarded the contract;
f) Act(s) or omission(s) of the Proponent has resulted in a claim by the County under a
bid bond, a performance bond, a warranty bond or any other security required to be
submitted by the Proponent on an RFP within the previous five years.
➢ In the opinion of County Council or the Chief Administrative Officer, or their designate,
there are reasonable grounds to believe that it would not be in the best interests of the
County to enter into an Agreement with the Proponent, for reasons including but not
limited to the conviction or finding of liability of or against the Proponent or its officers or
directors and any associated entities under any taxation legislation in Canada, any
criminal or civil law relating to fraud, theft, extortion, threatening, influence peddling and
fraudulent misrepresentation, the Environmental Protection Act or corresponding
legislation in other jurisdictions, any law regarding occupational health or safety or the
Securities Act or related legislation.
4.16 Proponent's Costs
The Proponent shall bear all costs and expenses incurred by the Proponent relating to any
aspect of its participation in this RFP process, including all costs and expenses related to the
Proponent's involvement in;
➢ the preparation, presentation and submission of its proposal;
➢ the Proponent's attendance at the Proponent's meeting;
➢ due diligence and information gathering processes;
➢ site visits and interviews;
➢ preparation of responses to questions or requests for clarification from the County;
➢ preparation of the Proponent's own questions during the clarification process; and,
➢ agreement discussions.
The County is not liable to pay such costs and expenses or to reimburse or compensate a
Proponent under any circumstances, regardless of the conduct or outcome of the RFP Process,
including the rejection of all proposals or the cancellation of the RFP, and including any
negligence of the County in the conduct of the RFP process.
4.17 Legal Matters and Rights of the County
This RFP is not an offer to enter into either a bidding contract (often referred to as "Contract A")
or a contract to carry out the project (often referred to as "Contract B"). Neither this RFP nor the
submission of a proposal by a Proponent shall create any contractual rights or obligations
whatsoever on either the Proponent or the County.
The County may at its sole discretion change or discontinue this RFP process at any time
whatsoever. The County may in its sole discretion enter into negotiations with any person,
whether or not that person is a Proponent or a Short -Listed Proponent with respect to the work
that is the subject of this RFP.
28
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Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
The County may at its sole discretion decline to evaluate any proposal that in the County's
opinion is incomplete, obscure or does not contain sufficient information to carry out a
reasonable evaluation.
Without limiting the generality of the RFP, the County may at its sole discretion and at any time
during the RFP process;
➢ reject any or all of the Proposals;
➢ accept any Proposal;
➢ if only one Proposal is received, elect to accept or reject it;
➢ elect not to proceed with the RFP;
➢ alter the timetable, the RFP process or any other aspect of this RFP; and
➢ cancel this RFP and subsequently advertise or call for new Proposals for the subject
matter of this RFP.
In addition to and notwithstanding any other term of this RFP, the County shall not be liable for
any damages resulting from any claim or cause of action, whether based upon an action or
claim in contract, warranty, equity negligence, intended conduct or otherwise, including any
action or claim arising from the acts or omissions, negligent or otherwise of the County and
including any claim for direct, indirect or consequential damages, including but not limited to
damages for loss of profit, loss of reputation, injury to property and bodily injury that results from
the Proponents' participation in the RFP process, including but not limited to;
➢ the disclosure of a Proponent's confidential information;
➢ the costs of preparation of a Proponents Proposal, whether it is accepted, disqualified or
rejected;
➢ any delays, or any costs associated with such delays, in the RFP process;
➢ any errors in any information supplied by the County to the Proponents;
➢ the cancellation of the RFP; and
➢ the award of the contract to a Proponent other than the Proponent recommended by the
Proposal Review Committee.
4.18 Human Rights, Harassment and Occupational Health and Safety
The successful Proponent shall be required to comply with the County's policies regarding
Human Rights, Harassment in the Workplace and Occupational Health and Safety as well as all
Provincial and Federal laws, regulations and guidelines regarding Human Rights, Harassment in
the Workplace and Occupational Health and Safety.
4.19 Covid-19 Pandemic
The successful Proponent shall comply with current COVID health and safety measures in place
during the term of this contract.
29
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Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
4.20 Clarification
The County may require the Proponent to clarify the contents of its proposal, including by the
submission of supplementary documentation, or seek a Proponent's acknowledgement of the
County's interpretation of the Proponent's proposal.
The County is not obliged to seek clarification of any aspect of a proposal.
4.21 Supplementary Information
The County may, in its sole discretion, request any supplementary information whatsoever from
a Proponent after the submission deadline including information that the Proponent could or
should have submitted in its proposal prior to the submission deadline. The County is not obliged
to request supplementary information from a Proponent.
4.22 Default / Non -Performance
The County will reserve the right to determine "non-performance" or "poor quality" of service and
further reserves the right to cancel any or all of this contract at any time should the Proponent's
performance not meet the terms and conditions of the RFP upon 30 days written notification to
the Proponent.
"Non-performance" shall mean the failure to meet the complete terms and conditions of this
Contract including, but not limited to, the response time. In the event of such cancellation, the
County retains the right to claim damages as a result of such default.
If the County terminates the Contract, it is entitled to:
a) withhold any further payment to the Proponent until the completion of the work and the expiry
of all obligations under the Contract; and
b) recover from the Proponent any loss, damage and expense incurred by the County by
reason of the default (which may be deducted from any monies due or becoming due to the
Proponent).
30
Page 108 of 398
Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
APPENDIX A - SAMPLE AGREEMENT
THIS AGREEMENT made effective this XXXX day of XXXXXXX, 2024.
BETWEEN:
-AND-
CORPORATION OF THE COUNTY OF ELGIN
(hereinafter called "County")
(hereinafter called "Consultant")
OF THE FIRST PART
OF THE SECOND PART
WHEREAS on <Insert Date>, the County issued Request for Proposal No. 2024-P33 and
Addendum No. <X> dated <Insert Date> for Engineering Services — Village of Fingal
Reconstruction for the County of Elgin (the "RFP");
AND WHEREAS on <Insert Date> the Consultant submitted a proposal in response to the RFP
(the "proposal");
AND WHEREAS the County wishes to enter into an agreement with the Consultant for the
services, as more particularly described in the RFP Terms of Reference, attached hereto as
Schedule A forming part of this Agreement (the "Services");
NOW THEREFORE, in consideration of the sum of ONE DOLLAR ($1.00) now paid by the
Consultant to the County and performance of the promises, obligations and covenants herein
contained, the receipt and sufficiency of which consideration is hereby irrevocably acknowledged,
the Parties hereto covenant and agree as follows:
ARTICLE 1
The Consultant shall provide the Services set forth in Schedule "1" hereto, including but not limited
to satisfaction of all qualifications and requirements as set forth therein; provided that, if there
should be any conflict between the text of this Agreement and the provisions of the said Schedule
1 ", the text of this Agreement shall prevail.
ARTICLE 2
The County covenants with the Consultant that the Consultant, having in all respects complied
with the provisions of this Agreement, will be paid for and in respect of all the work, at the quoted
lump sum amounts as detailed in Schedule "2".
31
Page 109 of 398
Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
ARTICLE 3
The Term of this Agreement is deemed to commence on or about <Insert Date> and expire on
<Insert Date>.
ARTICLE 4
A copy of each of the Terms of Reference (as Schedule 1") and Pricing (as Schedule "2") are
hereto annexed and together with the Consultant Proposal, General Conditions, Proposal
Requirements and Information for Proponents relating to the work contemplated herein, even
though not attached, all as listed in the RFP document, form part of and are deemed to be
incorporated into this Agreement.
ARTICLE 5
In case of any inconsistency or conflict between the provisions of this Agreement and the Terms
of Reference or General Conditions or RFP or any other document or writing, the provisions of
such documents shall take precedence and govern in the following order, namely:
a) Agreement;
b) Addenda;
c) Terms of Reference;
d) Consultant Proposal;
e) General Conditions;
f) Proposal Requirements;
g) Information to Proponents.
ARTICLE 6
Either Party may terminate this Agreement at any time, without notice or creation of any right
to compensation or damages, for just cause, which shall include, without limitation,
dishonesty, fraud, willful deceit or failure to properly fulfill the obligations hereunder where
such failure is not remedied within ten (10) days after notice of same is given.
Notwithstanding that set forth immediately above, either Party hereto may terminate this
Agreement, for convenience and without creating any right to compensation or damages, upon
giving at least ninety (90) days written notice to the other Party.
ARTICLE 7
The Consultant shall indemnify and save harmless the County, including it elected officials,
officers, employees and agents and further including their respective heirs, executors,
administrators, and assigns (hereinafter collectively the "Releasees") from and against any and
all claims of any nature, actions, causes of action, losses, expenses, fines, costs (including legal
costs as between a solicitor and his or her own client), interest, or damages of every nature and
kind whatsoever as arising from the negligence, errors, omissions, fraud, or willful misconduct of
the Consultant, including its officers, employees, servants, agents, and consultants or sub-
32
Page 110 of 398
Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonC ou int RFP No. 2024-P33
consultants, or any one or combination of them, as attributable or connected with the
performance, non-performance, or purported performance by the Consultant of any promise,
obligation, or covenant as contemplated by this Agreement, save and except to the extent that
same is attributable to or caused by the negligence of the County, its officers, employees,
servants, agents, or consultants or sub -consultants, or any one or combination of them.
Furthermore, this indemnity shall survive the expiration or termination of this Agreement and
continue thereafter in full force and effect.
ARTICLE 8
This Agreement together with its Schedule constitutes the entire understanding between the
Parties. Any change, addition to, or waiver of the terms hereof must be specifically agreed
upon, in writing, and signed by both Parties. Failure on the part of either Party to insist upon the
strict observance of any of the terms and/or conditions herein shall not operate as a waiver of
such Party's right to require the future observance of any such terms or conditions.
ARTICLE 9
The Consultant declares that it has either investigated for itself the character of the work and all
local conditions that might affect the proposal or acceptance of the work, or that not having so
investigated, it is willing to assume and does hereby assume all risk of conditions arising or
developing in the course of the work which might or could make the work, or any items thereof,
more expensive in character or more onerous to fulfill, than was contemplated or known when
the proposal was made of the Contract signed. The Consultant also declares that it did not and
does not rely upon information furnished by any methods whatsoever, by the County or its officers
or employees, being aware that any information from such sources was and is approximate and
speculative only, and was not in any manner warranted or guaranteed by the County.
ARTICLE 10
Where any notice, direction or other communication is required to be or may be given or made by
one of the parties hereto to the other, it shall be deemed sufficiently given or made if mailed or
delivered in writing to such party at the following addresses:
COUNTY: Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
CONSULTANT:
Either Party may from time to time change its address for service by notice to the other Party as
previously set out.
33
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Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
For the purposes immediately set forth above, Notices which are served in the manner as set
out above shall be deemed sufficiently given for all purposes of this Agreement, in the case of
those personally served directly upon the Party to be deemed to have been completed upon the
date of service, and in the case of registered mail, on the third postal delivery day following the
mailing of the Notice. Should normal service of mail be interrupted by strikes, slowdown or other
cause, then the Party sending the Notice shall use any similar service which is not been so
interrupted in order to secure prompt receipt of the Notice and for purposes of this Agreement
such service shall be deemed to be personal service.
ARTICLE 11
This Agreement shall not be assigned, in whole or in part, by either Party hereto without the
prior written consent of the other Party.
ARTICLE 12
This Agreement shall be construed and interpreted in accordance with the laws of the Province
of Ontario and, when applicable, the Dominion of Canada.
ARTICLE 13
All obligations under this Agreement shall be considered a separate covenant and any
declaration of invalidity of any such covenant shall not invalidate any other such covenant.
ARTICLE 14
The Contract shall apply to and be binding on the parties hereto, their heirs, executors,
successors, administrators, and assigns jointly and severally.
(Balance of Page Left Blank Intentionally)
34
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Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
ARTICLE 15
This Agreement may be executed in several counterparts, each of which, when so executed,
shall constitute but one and the same document. This Agreement may also be signed in paper
form, by facsimile signature or by electronic signature in accordance with section 11 of the
Electronic Commerce Act, 2000 (Ontario). It may also be signed, whether or not in counterpart,
scanned to Adobe® Portable Document Format (PDF) and delivered by way of electronic mail.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals on the day
and at the location indicated below or otherwise caused their corporate seals to be affixed,
attested by the signature of their proper officers, as the case may be.
Date:
Location
Date:
Location
Corporation of the County of Elgin
Per:
Name: Ed Ketchabaw
Position: Warden
Per:
Name: Blaine Parkin
Position: Chief Administrative Officer / Clerk
We have the authority to bind the Corporation
III IIY S III "'III'""'C 0 Iq S U III I I MXV l II >
Per:
Name: _
Position:
I have the authority to bind the Corporation
Page 113 of 398
35
Attachment 1
Engineering Services — Village of Fingal Reconstruction
gonCou int RFP No. 2024-P33
APPENDIX B - ADDITIONAL DOCUMENTS
➢ Fingal Reconstruction Map — County
➢ Fingal Reconstruction Map — Township
➢ 016-040 Road SO Fingal 1970
➢ 016-050 Drain SO Fingal Drawings 1997, 1975, 1959
➢ 016-050 Road SO 1969
➢ 016-050 Road SO Union Road 1970
➢ 020-040 Drain SO Goodhue Drawings 1997
➢ 020-050 Road SO Fingal 1968
➢ 020-060 Drain SO Fowler Drawings 2000, 1970, 1959
➢ Drains A & C of the Fingal Drain 1997
➢ Fingal Waterworks — As Builts Feb 2001
➢ Fowler Drain 2000 Plans & Details
➢ Union Road Watermain Transmission Line — As Builts Dec 2000
92
Page 114 of 398
Attachment 2
ElginiCiounty
View Details
Return to the Bids Homepage (httpL.Helgincounty.bidsandtenders.ca/Module/Tenders/en).
Bid Details
Bid Classification:
Services
Bid Type:
Request For Proposal
Bid Number:
2024-P33
Bid Name:
Engineering Services - Village of Fingal Reconstruction
Bid Status:
Closed
Published Date:
Fri Oct 4, 2024 2:00:59 PM (EDT)
Bid Closing Date:
Tue Nov 5, 2024 3:00:59 PM (EST)
Question Deadline:
Tue Oct 22, 2024 4:30:00 PM (EDT)
Lead Agency
ELGIN, COUNTY OF
Number Of Agencies
1
Participating Agencies
Township of Southwold
Electronic Auctions:
Not Applicable
Language for Bid Submissions:
English unless specified in the bid document
Submission Type:
Online Submissions Only
Submission Address:
Online Submissions Only
Public Opening:
No
Description:
The County of Elgin, in partnership with the Township of
Southwold, is inviting proposals from Consulting
Engineers to undertake the detailed design, contract
document preparation, inspection and contract
administration services for the reconstruction of the
Village of Fingal.
Bid Document Access:
Bid document preview, bid opportunity, and award
notices are available on the site free of charge.
Suppliers are not required to register for a bid
opportunity prior to previewing unsecured bid
documents. Please note, some documents may be
secured and you will be required to register for the bid
to download and view the documents. To obtain an
unsecured version of the bid document and/or to
participate in this opportunity, an annual or a per bid
fee must be paid (annual fee - $439.90, per bid fee -
$132.04).
Page 115 of 398
Attachment 2
Documents
File Name
Register for this Bid Download Bid Documents
RFP Document
Friday October 4, 2024 01:35 PM
Proposal Forms - VIEWING COPY ONLY
Friday October 4, 2024 01:49 PM
Fingal Reconstruction Map - County
Friday October 4, 2024 01:36 PM
Fingal Reconstruction Map - Southwold
Friday October 4, 2024 01:37 PM
Drawing - 016-040 Road SO Fingal 1970
Friday October 4, 2024 01:39 PM
Drawing - 016-050 SO Fingal 1997 1975 1959
Friday October 4, 2024 01:40 PM
Drawing - 016-050 SO 1969
Friday October 4, 2024 01:40 PM
Drawing - 016-050 SO Union Road 1970
Friday October 4, 2024 01:42 PM
Drawing - 020-040 Drain Goodhue 1997
Friday October 4, 2024 01:43 PM
Drawing - 020-050 Road Fingal 1968
Friday October 4, 2024 01:44 PM
Drawing - 020-060 Drain Fowler 2000 1970 1959
Friday October 4, 2024 01:44 PM
Drawing - Drains A & C
Friday October 4, 2024 01:45 PM
Drawing - Fingal Waterworks - As-Builts Feb 2001
Friday October 4, 2024 01:46 PM
Drawing - Fowler Drain 2000
Friday October 4, 2024 01:46 PM
Drawing - Union Road Watermain - Dec 2000
Friday October 4, 2024 01:47 PM
Addenda
File Name
Fowler Drain Report & Assessment (2000)
Friday October 18, 2024 03:24 PM
Township of Southwold PDC Report
Friday October 18, 2024 03:25 PM
Addendum No. 1
Friday October 18, 2024 03:39 PM
Addendum No. 2
Wednesday October 23, 2024 04:24 PM
Page 116 of 398
Purchasing Representatives
Attachment 2
Employee
Hoogstra, Mike
Robertson, Brandon
Bids Submitted
The following are the unofficial bid results
Company
Contact
Ioannides, Natalie
AECOM Canada Ltd.
105 Commerce Valley Drive West, 7th Floor, Markham
Ontario, Canada
L3T 7W3
Sharma, Vivek
ConceptDash Inc
#5203, 14 York Street, Toronto
Ontario, Canada
M53 OB1
Charette, Tina
Cyril J. Demeyere Limited
261 Broadway, Tillsonburg
Ontario, Canada
N4G 4H8
Mohan, Prasanna
Noveen Engineering Inc.
50 West Wilmot Street, Unit 201, Richmond Hill
Ontario, Canada
L4B 1M5
Vail, Barbaralee
Spriet Associates London Limited
155 York Street, London
Ontario, Canada
N6A 1A8
Witherspoon, James
WT Infrastructure Solutions Inc.
17-370 Stone Road West, Guelph
Ontario, Canada
N1G4T4
Plan Takers
The following are the plan takers for the bid:
Company Contact
Ioannides, Natalie
AECOM Canada Ltd. 105 Commerce Valley Drive West, 7th Floor, Markham
Ontario, Canada
L3T 7W3
Segreto, Cassandra
Arcadis Professional Services (Canada) 55 St. Clair Avenue West, Toronto
Inc. Ontario, Canada
M4V 2Y7
Page 117 of 398
Fox, Lauren
CIMA Canada Inc.
5935 Airport Road, Mississauga
Ontario, Canada
L4V 1W5
Sharma, Vivek
ConceptDash Inc
#5203, 14 York Street, Toronto
Ontario, Canada
M5J OB1
Rideout, Melinda
ConstructConnect
3760 14th Ave 6th floor, Markham
Ontario, Canada
L3 R 3T7
Rideout, Melinda
ContructConnect
3760 14th Ave 6th floor, Markham
ON, Canada
L3 R 3T7
Charette, Tina
Cyril J. Demeyere Limited
261 Broadway, Tillsonburg
Ontario, Canada
N4G 4H8
Dillon, ProjectOpps at
Dillon Consulting Limited
235 Yorkland Boulevard, Toronto
Ontario, Canada
M2J 4Y8
Canada, Opportunities
GEI Consultants
650 Woodlawn Road W., Guelph
Ontario, Canada
N1K 1B8
Barbosa, Romeo
Green PI Inc
7050A Bramalea Rd, Mississauga ON
ON, Canada
L5S 1T1
J.L. Richards & Associates Limited
Kontzamanis Graumann Smith MacMillan
Inc.
Noveen Engineering Inc.
OZA Inspections Ltd
Planmac Engineering Inc.
JLR, RFP
343 Preston St, Tower 2, Suite 1000, Ottawa
Ontario, Canada
K1S 1N4
Team, Pursuit
300-865 Waverley St, Winnipeg
Manitoba, Canada
R3T 5P4
Mohan, Prasanna
50 West Wilmot Street, Unit 201, Richmond Hill
Ontario, Canada
L4B 1M5
Toulouse, Joanne
400 Jones Road, Stoney Creek
Ontario, Canada
L8E 5P4
Engineering Inc, Planmac
2425 Matheson Blvd East, Mississauga
Ontario, Canada
L4W 5K4
Attachment 2
Page 118 of 398
Attachment 2
Spencer, Richard
RC Spencer Associates Inc.
800 University Ave. W, Windsor
Ontario, Canada
N9A 5R9
Vail, Barbaralee
Spriet Associates London Limited
155 York Street, London
Ontario, Canada
N6A 1A8
Bidopportunities, WSP
WSP Canada Inc.
150 Commerce Valley Drive West, Thornhill
ONTARIO , Canada
BT 7Z3
Witherspoon, James
WT Infrastructure Solutions Inc.
17-370 Stone Road West, Guelph
Ontario, Canada
N1G4T4
Page 119 of 398
Attachment 3
Engineering Services - Village of Fingal Reconstruction
Evaluation Committee RFP No. 2024-P33
Evaluation Team Member
Position
Conflict of
Interest
Peter Dutchak
Director of Engineering Services
No
Andrew Parker
Manager of Roads and Asset Management
No
Aaron VanOorspronk
Director of Infrastructure and Development
Services I Township of Southwold
No
Mike Hoogstra
Manager of Procurement & Risk
No
Page 120 of 398
ElginCounty
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Date: December 12, 2024
Subject: Parking By -Law Amendments
Recommendation(s):
THAT the report titled "Parking By -Law Amendments" from the Director of Engineering
Services dated December 12, 2024 be received and filed, and;
THAT By -Law 20-05, "being a consolidated By -Law for the regulation of traffic including
parking on County roads" be amended to incorporate the following restricted parking
locations:
• St. George Street (CR 26) from
a distance of 1,290m.
• Fulton Street (CR 41) from Elm
distance of 190m.
Introduction:
Wellington Road to Parkins Avenue, being
Street to Snow Street, being a total
This report identifies two areas along County roads where staff recommends the
establishment of restricted parking to facilitate the safe and orderly flow of traffic.
Background and Discussion:
Fulton Street (CR 41)
The County of Elgin received a request from the Municipality of Bayham to restrict
parking along Fulton Street, between Elm Street and Snow Street within the Village of
Vienna. Local staff have witnessed parked vehicles on the grass boulevard along this
section of roadway that pose a potential hazard to road users due to the existing
geometry and restricted sight lines to adjacent streets. County staff support this local
request.
Page 121 of 398
St. George Street (CR 26)
The County of Elgin has recently reconstructed St. George Street within the Municipality
of Central Elgin. One significant design feature was implemented to create narrower
3.35m wide lanes of travel as a traffic calming measure in an attempt to modify
speeding behaviours. The newly constructed road width of 6.7m between the curbs do
not facilitate on street parking. Vehicles that do attempt to park on the roadway, restrict
trough traffic and create potential safety concerns. Therefore, staff recommends to
formally restrict parking along St. George Street to prohibit this behaviour. In an attempt
to reduce sign clutter, restricted parking informational signage will be installed at either
end of St. George Street to inform the public of the parking restriction. If parking
behaviours persist, additional no parking signage will be installed.
Financial Implications:
The local municipal partners will be requested to install the proposed signage at the
County's expense.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
The local municipal partners will be requested to install the proposed signage at the
County's expense.
Communication Requirements:
The OPP will be notified of these new parking restricted areas.
Page 122 of 398
Conclusion:
St. George Street in the Municipality of Central Elgin and Fulton Street within the
Municipality of Bayham require restricted parking sections to ensure the safe and
orderly flow of traffic. Staff recommends amending By -Law 20-05 to include these road
sections.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 123 of 398
ElginCounty
Report to County Council
From: Andrea Loughlean, Manager of Emergency Management & Elgin Middlesex
Regional Fire School
Date: December 12, 2024
Subject: Emergency Management Bylaw and Plan Update
Recommendation(s):
THAT the report titled "Emergency Management Bylaw and Plan Update" from the
Manager of Emergency Management & Elgin Middlesex Regional Fire School dated
December 12, 2024 be received and filed.
Introduction:
Under the Emergency Management and Civil Protections Act (EMCPA), all
municipalities are required to have an emergency management (EM) program,
emergency response plan (ERP), and bylaw that adopts and/or appoints the EM
program, emergency response plan, and Community Emergency Management
Coordinator (CEMC). Until recently, this was typically done using three separate bylaws.
Emergency Management Ontario (EMO) has created one all -encompassing bylaw that
speaks to all aspects of emergency management and has recommended that
municipalities move toward adopting the all -encompassing bylaw.
Background and Discussion:
Elgin County's current bylaw was created in 2018 and did not effectively align with the
requirements of the EMCPA. During the 2023 compliance process, EMO made the
recommendation for Elgin County to adopt the all -encompassing bylaw.
The new all -encompassing bylaw adopts the program and plan, appoints the primary
and alternate CEMCs, as well as the County's Emergency Management Program
Committee (EMPC), and Municipal Emergency Control Group (MECG). This bylaw will
still allow for administrative changes to be made, as needed, allowing effective and
efficient maintenance of the EM program overall.
The EM Department took the opportunity to also update the ERP. These changes are
primarily administrative to align with the all -encompassing bylaw and update or remove
outdated information, as required.
Page 124 of 398
Financial Implications:
There are no financial implications for the County or our local municipal partners with
the adoption of the new all -encompassing bylaw.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Im
While each local municipal partner is required to have their own EM program, the
County having an updated and streamlined EM program, plan, and bylaw would allow
for improved efficiency and effectiveness in the assistance the County could provide
when requested.
Communication Requirements:
Updates to the County bylaw and plan will be shared with local municipal partner
CEMCs during the first 2025 quarterly CEMC meeting.
Conclusion:
It is recommended that County Council adopt the new all -encompassing bylaw and
updated ERP to better align with legislation, increase the efficiency and effectiveness of
the EM program maintenance, and improve the County's overall EM program.
All of which is Respectfully Submitted
Andrea Loughlean
Manager of Emergency Management &
Elgin -Middlesex Regional Fire School
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 125 of 398
COUNTY OF ELGIN
By -Law No. 24-43
"A BY-LAW TO ADOPT AN EMERGENCY MANAGEMENT PROGRAM AND
EMERGENCY RESPONSE PLAN FOR THE COUNTY OF ELGIN AND TO MEET
OTHER REQUIREMENTS UNDER THE EMERGENCY MANAGEMENT AND CIVIL
PROTECTION ACT"
WHEREAS under the Emergency Management and Civil Protection Act, R.S.O. 1990, c.
E.9 and (the "Act') Ontario Regulation 380/04 (the "Reg") every municipality in the
Province of Ontario is required to:
• Develop and implement an emergency management program, which shall consist
of:
o an emergency plan;
o training programs and exercises for employees of the municipality and other
persons with respect to the provision of necessary services and the
procedures to be followed in emergency response and recovery activities;
o public education on risks to public safety and on public preparedness for
emergencies; and
o any other elements required by the standards for emergency management
set under the Act or by Emergency Management Ontario;
• Designate an employee of the municipality or a member of the council as its
emergency management program coordinator;
• Establish an emergency management program committee;
• Establish an emergency control group;
• Establish an emergency operations centre to be used by the municipal emergency
control group in an emergency; and
• Designate an employee of the municipality as its emergency information officer;
AND WHEREAS it is prudent that the emergency management program developed under
the Act be in accordance with international best practices, including the five core
components of emergency management; prevention, mitigation, preparedness, response
and recovery;
AND WHEREAS the purpose of such a program is to help protect public safety, public
health, the environment, critical infrastructure and property during an emergency and to
promote economic stability and a disaster resilient community;
NOW THEREFORE the Council of the Corporation of the County of Elgin hereby enacts
as follows:
Emergency Management Program
1. THAT an Emergency Management Program for the municipality will be developed
and reviewed annually by the Emergency Management Program Committee
consistent with and in accordance with the Act, the Reg, and international best
practices, including the five components of emergency management, namely:
prevention, mitigation, preparedness, response and recovery, and such program
shall include:
a. training programs and exercises for employees of the municipality and other
persons with respect to the provision of necessary services and the procedures
to be followed in emergency response and recovery activities;
b. public education on risks to public safety and on public preparedness for
emergencies; and
C. any other elements required by the standards for emergency management
set under the Act or by Emergency Management Ontario.
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2. THAT the Emergency Management Program shall be consistent with the objectives
of protecting public safety, public health, the environment, critical infrastructure and
property, and to promote economic stability and a disaster -resilient community.
Emergency Response Plan
3. THAT the Emergency Response Plan, which has been developed in accordance
with the requirements of the Act and Reg and international best practices, and
which is attached hereto as Schedule A is hereby adopted (the "Plan").
4. THAT the Plan shall be reviewed annually by the CEMC and the Emergency
Management Program Committee. The CEMC is authorized to make such
administrative changes to the Plan as appropriate to keep the Plan current, such as
personnel, organizational and contact information updates. Any significant revision
to the body of the Plan shall be presented to Council for approval.
5. THAT when an emergency exists but has not yet been declared to exist, employees
and the Emergency Control Group may take such action under the Plan as may be
required to protect property and the health, safety and welfare of the inhabitants of
the County of Elgin.
Community Emergency Management Coordinator
6. THAT the Manager of Emergency Management & Elgin -Middlesex Regional Fire
School, is hereby appointed as the primary community emergency management
coordinator (the "CEMC") responsible for the emergency management program for
the municipality including maintenance of the Plan, training, exercises, public
education and such other duties and responsibilities as outlined in the Act.
7. THAT the Emergency Management Program Coordinator, and the Fire Training
Coordinator are hereby appointed as alternate CEMCs to act in place of the primary
CEMC in his/her absence.
Emergency Management Program Committee
8. THAT the persons holding the following positions in the municipality shall be
members of the Emergency Management Program Committee:
a. Warden (Head of Council)
b. Chief Administrative Officer (CAO/EOC Director)
c. Manager of Emergency Management & Elgin -Middlesex Regional Fire
School (CEMC)
d. Director of Engineering Services
e. Director of Financial Services/Treasurer
f. Director of Human Resources
g. Director of Legal Services
h. Director of Planning and Development
i. Director of Community and Cultural Services
j. Director of Homes & Senior Services
k. Manager Administrative Services/Deputy Clerk (ElO)
I. Manager of Economic Development & Tourism
9. THAT the CAO is hereby appointed as chair of the Emergency Management
Program Committee.
10.THAT the Emergency Management Program Committee shall advise Council on
the development and implementation of the municipality's Emergency Management
Program and shall review the program annually.
Municipal Emergency Control Group
11.THAT the persons holding the following positions in the municipality shall be
members of the Municipal Emergency Control Group (MECG):
m. Warden (Head of Council)
n. Chief Administrative Officer (CAO/EOC Director)
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o. Manager of Emergency Management & Elgin -Middlesex Regional Fire
School (CEMC)
p. Director of Engineering Services
q. Director of Financial Services/Treasurer
r. Director of Legal Services
s. Manager Administrative Services/Deputy Clerk (EIO)
Emergency Operations Centre
12.THAT a primary and an alternate Emergency Operations Centre have been
established for use by the MECG in an emergency and with the appropriate
technological and telecommunications systems to ensure effective communication
in an emergency. The locations of the Emergency Operations Centres are
identified in an annex to the Plan.
Emergency Information Officer
13.THAT the Manager Administrative Services/Deputy Clerk is hereby appointed as
the Emergency Information Officer for the municipality to act as the primary media
and public contact for the municipality in an emergency.
Administration
14.THAT the Plan shall be made available to the public for inspection and copying at
the Elgin County Building, 450 Sunset Rd., St. Thomas during regular business
hours.
15.THAT the Plan, or any amendments to the Plan, shall be submitted to the Office of
the Fire Marshal and Emergency Management as identified in the Act.
16.THAT By-laws 18-37, 23-37, and any previous by-law inconsistent with this by-law
be and are hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF
DECEMBER 2024.
Blaine Parkin, ,
Chief Administrative Officer/Clerk. Warden.
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Emergency
Response Plan
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County of Elgin - Emergency Response Plan
Table of Contents:
Definitions..........................................................................................................................................3
Introduction.......................................................................................................................................4
ThePurpose.......................................................................................................................... 4
TheAim...................................................................................................................................4
TheAuthority..........................................................................................................................4
County Emergency Assistance...................................................................................................4
Request for Provincial/Federal Assistance..............................................................................5
Declaration of a County Emergency...........................................................................................5
Termination of Emergency...................................................................................................6
County MECG Activation Criteria...............................................................................................6
County MECG Notification System.............................................................................................7
The County Emergency Operation Centre................................................................................7
County Municipal Emergency Control Group(MECG)..........................................................7
County MECG Responsibilities............................................................................................8
Composition of the County MECG.............................................................................................9
Warden (Head of County MECG).......................................................................................9
Chief Administration Officer (CAO/EOC Director)............................................................9
Manager of Emergency Management &
Elgin -Middlesex Regional Fire School (CEMC)............................................................ 10
Director of Engineering...................................................................................................... 10
Director of Financial services/Treasurer......................................................................... 11
Director of Legal Services................................................................................................. 11
Manager of Administrative Services/Deputy Clerk ........................................................ 11
Support& Advisory Staff............................................................................................................12
Director of Human Resources............................................................................................
12
Manager of Corporate Facilities.......................................................................................
12
Head(s) of Council from Affected Municipalities............................................................
13
Elgin County EMS — Medavie Health Services..............................................................
13
Southwest Public Health...................................................................................................
13
St. Thomas E Igin Social Services....................................................................................
14
County Fire Coordinator....................................................................................................
15
Ontario Provincial Police (OPP).........................................................................................
15
Conservation Authority........................................................................................................
16
ProvincialMinistries.............................................................................................................
16
CanadianRed Cross...........................................................................................................
16
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St. Thomas Elgin General Hospital ....................
St. John Ambulance ..............................................
Salvation Army .......................................................
Elgin Amateur Radio Society (EARS) ................
Other Officials, Experts, or Representatives .....
......................................................... 17
......................................................... 17
......................................................... 17
......................................................... 18
......................................................... 18
Media and Public Relations.......................................................................................................18
CountyCitizen Inquiry........................................................................................................ 18
Public Information & Inquiry.............................................................................................. 19
TheOperations Cycle..................................................................................................................19
Communications........................................................................................................................... 20
EvacuationPlanning....................................................................................................................20
RecoveryPlanning.......................................................................................................................20
Plan Review, Testing, and Maintenance................................................................................21
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County of Elgin - Emergency Response Plan
DEFINITIONS
County MECG
The group of individuals directing the services necessary for mitigating the effects of the
emergency. The CAO is responsible for coordinating the operations within the County
Emergency Operations Centre.
County Media Information Centre
The location near but not in the Operations Centre from which the media may gather for
updated media releases and press conferences. This location will be determined by the
County Media Coordinator.
Emergency Area
The immediate area in which an emergency exists.
Evacuation Centre
An evacuation center is a facility that provides temporary care and shelter to persons
displaced by the emergency. Persons may be sent to an evacuation center after registering
at a reception center, and/or they may register at the evacuation center directly.
Inner Perimeter
A restricted area in the immediate vicinity of the emergency scene as established by the Site
Manager. Access to the inner perimeter is restricted to those essential emergency personnel
actively involved in the occurrence.
Outer Perimeter
The geographic area surrounding the inner perimeter. This area will serve as a coordination
and assembly point for essential emergency personnel. Access to the outer perimeter is
restricted to essential emergency personnel as determined by the Site Manager.
Reception Centre
A reception center is a facility that is used as a short-term redistribution point that receives
and registers persons displaced by the emergency, reuniting them with families or
dispatching them to evacuation centers or other accommodation.
Site Manager
The person in charge of all operations at the scene of the emergency. This person may also
be in charge of an essential emergency service such as Police or Fire. The Site Manager
will ensure that updated information with respect to the scene is conveyed to, or obtained
from, the County Emergency Control Group.
Triage
The sorting and allocation of treatment to patients or victims according to a system of
priorities designed to maximize the number of survivors.
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County of Elgin - Emergency Response Plan
INTRODUCTION
The Purpose
The purpose of this plan is to provide elected officials, municipal personnel, and emergency
response agencies with an overview of the responsibilities as well as guidelines for their
expected response to an emergency situation within the County of Elgin. For this plan to be
effective it is imperative that all officials, departments and agencies be aware of their
respective roles and be prepared to carry out their assigned responsibilities.
Forthe purposes ofthis plan, an emergency as defined in the Emergency Management Act,
"means a situation or an impending situation caused by the forces of nature, an accident, an
intentional act or otherwise that constitutes a danger of major proportions to life or property'.
While many emergencies could occur within the County of Elgin, the most likely to occur are
floods, water and land pollution, blizzards, cold waves, fire, fog, frost and freeze ups, high
winds, ice storms, severe thunderstorms, snow storms, tornadoes, hazardous chemical
spills, power failures, transportation accidents involving hazardous materials, strikes and
disorder.
The Aim
The focus of this plan is to provide a guideline for the most effective response to an
emergency situation in the local municipalities and, in so doing safeguard the health, safety,
welfare and property of their populace. This plan will govern the provision for requested
services during an emergency.
The Authority
The Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9 as
amended, is the legal authority for this emergency response plan.
COUNTYEMERGENCYASSISTANCE
The initial response to an emergency situation shall be the responsibility of the affected
Municipality. Upon receipt of notification of an active or potential emergency at the local
level, the initial responding agency will contact the appropriate Municipal Official to request
assistance. Upon notification, it is the responsibility of the Municipality's Municipal
Emergency Control Group (MECG) members to assemble and manage the situation using
their internal plans and procedures as outline in their Municipal emergency response plans.
The emergency situation will dictate whether or not the County will activate a County
response. When an emergency requires only limited County support, a representative of the
County MECG may join the affected Municipality's EOC in a support and advisory role or as
dictated by service agreement. Members of the County MECG may meet to monitor the
situation. When an emergency requires greater County support or when it involves more
than one Municipality, the County Emergency Response Plan will be activated and the
County MECG will assemble at the County Emergency Operations Centre.
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A local Municipality may request County assistance at any time. However, this request shall
not be perceived as a request that the County assume authority or control of the emergency.
Municipalities are the authority over the emergency; the County MECG is there to provide
advice and support.
As part of the Municipal Emergency Control Group Notification System, the Warden, Chief
Administration Officer (CAO), orthe Manager of Emergency Management & Elgin -Middlesex
Regional Fire School (CEMC) of the County of Elgin, shall be notified. At this time all
members of the County MECG will be notified and placed on stand-by or asked to assemble.
Notification will take place in accordance with procedures detailed in the County MECG
Notification in Appendix A.
If the emergency affects one or more municipality within Elgin County, or one municipality
and the City of St. Thomas, the County Emergency Response Plan will be activated.
REQUEST FOR PROVINCIAL/FEDERAL ASSISTANCE
If locally available resources, including those which might be available from bordering
municipalities and/or county sources, are insufficient to meet emergency requirements, then
assistance may be requested from the Province by the County on behalf of the affected local
municipality.
PEOC 24/7 number 1-866-314-0472 or 416-314-0472
The Treasury Board Secretariat, through Emergency Management Ontario, is the focal point
for provincial assistance during an emergency. They should be notified if the threat of an
emergency exists, and must be notified when an emergency has been declared. While the
province will not take over and manage the emergency, they are able to provide liaison and
coordination, and a central point for contact with other provincial ministries, and the federal
government if required.
All requests for provincial and federal assistance shall be directed through Emergency
Management Ontario.
DECLARATION OFA COUNTYEMERGENCY
The Warden or Acting Warden of the County of Elgin, as Head of the County Council, is
responsible for declaring that an emergency exists within the boundaries of the County. This
decision is made in consultation with other members of the County MECG.
Upon such declaration, the Warden shall:
1. Notify the Mayor and Council of the effected Municipality; and
2. Notify the Ministry of the Treasury Board Secretariat through Emergency Management Ontario;
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and
3. Ensure that the public, the media, and neighboring county officials are also advised of
both the declaration and termination of an emergency.
All decisions by the County MECG (as appropriate) affecting the lives and property of the
inhabitants within the County of Elgin shall be made in consultation with the Warden or
Acting Warden of the County.
TERMINATION OF COUNTY EMERGENCY
A County Emergency may be declared terminated at any time by:
1. The Warden or Acting Warden; or
2. The County Council; or
3. The Premier of Ontario.
Upon termination of a County Emergency the Warden or Acting Warden shall notify:
1. The County Council; and
2. The Ministry of the Treasury Board Secretariat through Emergency Management Ontario;
and
3. The public, media, and neighboring municipal officials.
COUNTYM ECG ACTIVATION CRITERIA
The members of the County MECG will be notified and the Emergency Response Plan
activated under the following conditions:
• When the Head of a Municipality's Municipal Emergency Control Group requests
assistance from the County to provide assistance or to assume control of the
emergency;
• When an emergency cannot be defined as a local emergency within a municipality;
• When County facilities are threatened or an extraordinary demand is placed on
County resources;
• When a widespread, far-reaching emergency is encountered such as an epidemic, or
an environmental disaster.
COUNTY MECG NOTIFICATION SYSTEM
The County Municipal Emergency Control Group (MECG) may be alerted to an emergency
situation by the Head of a Municipal Control Group, member of the MECG, or emergency
response agency. To notify the County MECG the following procedure will be used to alert
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County of Elgin - Emergency Response Plan
or activate its members:
• A request for assistance shall be made to the Head of the MECG, Chief Administrative
Officer, or Community CEMC (CEMC);
• When notified, the Head of the MECG, CAO, or CEMC who is notified shall contact
the other two;
• The Head of the MECG, CAO, and CEMC shall monitor the situation;
If it is deemed that the MECG should be alerted and placed on stand-by, or if the MECG and the
ERP should be activated, the members of the MECG shall be notified. Notification will take place in
accordance with procedures detailed in the County MECG Notification in Appendix A.
THE COUNTYEMERGENCY OPERATION CENTRE
Once notified the County MECG will assemble in the primary Emergency Operations Centre.
In the event that this location is unavailable, the location of the Emergency Operations
Centre will be determined by the Head of the County MECG, CAO, and the CEMC after
consultation with the emergency response agencies involved.
The Head ofthe County MECG may ask an unaffected municipality to make their Emergency
Operation Centre available for use by the County MECG. Members of the EOC will be
directed to the alternate EOC site upon notification.
County EOC locations are identified in Appendix B.
COUNTYM UNICIPAL EMERGENCY CONTROL GROUP (MECG)
The County emergency response will be directed and controlled by the
County MECG consisting of:
a) Warden (Head of Council)
b) Chief Administrative Officer (CAO/EOC Director)
c) Manager of Emergency Management & Elgin -Middlesex Regional Fire School
(CEMC)
d) Director of Engineering Services
e) Director of Financial Services/Treasurer
f) Director of Legal Services
g) Manager Administrative Services/Deputy Clerk (EIO)
An alternate contact person shall be designated for each member of the MECG. Names
and telephone numbers of MECG members and alternates appear in Appendix C.
The MECG may function with only a limited number of persons depending upon the
emergency. While the MECG may not require the presence of all persons listed as members
of the control group, all members of the MECG must be notified.
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COUNTY MECG RESPONSIBILITIES
Some or all of the following actions/decisions will have to be considered and dealt with by
the MECG:
• Determining the status of the emergency situation by acquiring and assessing
information;
• Mobilizing County emergency services, personnel and equipment;
• Declaration of an Emergency by the Head of the County MECG in
consultation with members of the MECG;
• Termination of an Emergency Declaration by the Head of the County MECG in
consultation with members of the MECG;
• Coordinating and directing services and ensuring that any actions necessary for the
mitigation of the effects of the emergency are taken, provided they are not contrary
to law;
• Coordinating and/or overseeing the evacuation of inhabitants considered to be in
danger, and working with St. Thomas Elgin Social Services in establishing a
Registration and Inquiry Centre to handle requests regarding evacuees;
• Arranging for services and equipment from local agencies not under County or
municipal control, i.e. private contractors, volunteer agencies, services clubs;
• Notifying and requesting assistance from various levels of government and any public
or private agencies not under County or Municipal control, as considered necessary
(refer to Request for Provincial/Federal Assistance);
• Determining if additional volunteers are required and if appeals for volunteers are
warranted;
• Determining if additional transportation is required for evacuation or transport of
persons and/or supplies;
• Ensuring that pertinent information regarding the emergency is promptly forwarded
for dissemination to the media and public;
• Determining the need to establish advisory group(s) and/or sub -committees;
• Authorizing expenditure of funds required to deal with the emergency for the
preservation of life and health;
• Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the CEMC within one week of the termination of the
emergency, as required;
• Coordinating or arranging for emergency accommodation and/or welfare services for
residents temporarily evacuated from their homes when so requested by the affected
municipalities.
• Working with Social Services in establishing a reporting and inquiry center to handle
individual requests concerning any aspect of the emergency;
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• Ensuring that all County emergency personnel are advised of the declaration and
termination of an emergency in the constituent local municipality(s);
• Appointing an Emergency Site Manager;
• Ensuring that the Critical Incident Stress Management is available to responders
and that the emotional needs of the county are addressed
• Ensuring that the emergency is reviewed and a recovery plan, if required, is in
place before the local emergency is terminated;
• Participating in the debriefing following the emergency.
COMPOSITION OF THE COUNTYMECG
WARDEN (HEAD OF COUNTYMECG)
The Head of the County MECG will be responsible for the following duties:
• Providing overall leadership in responding to an emergency;
• Declaring an emergency within the designated area;
• Declaring that the emergency has terminated (Note: Council may also terminate the
emergency);
• Notifying the Ministry of the Treasury Board Secretariat, through Emergency Management
Ontario, of the declaration of the emergency, and termination of the emergency;
• Ensuring the members of council are advised of the declaration and termination of an
emergency, and are kept informed of the emergency situation;
• Liaise with other municipal Wardens / Mayors regarding the emergency as required.
• Approving all major announcements and media releases prepared by the Emergency
Information Officer, in consultation with the CAO.
• Coordinating responses to all media inquiries regarding the emergency operation with the
CAO and Emergency Information Officer.
• Acting as the spokesperson for County on behalf of Council.
• Maintaining a personal log of all actions taken.
CHIEF ADMINIS TRA TIVE OFFICER (CAO/EOC Director)
The CAO (EOC Director) will be responsible for the following duties:
• Chairing the CECG;
• Coordinate all operations within the Emergency Operations Centre, including establishing
appropriate staffing levels and the scheduling of regular meetings;
• Ensuring continuity of County services, functions and operations and if affected, determine
efforts to restore services in consultation with the Executive Leadership Team.
• Advising the Warden on policies and procedures, as appropriate;
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• Approving, in conjunction with the Warden, major announcements, media releases and
responses to media enquiries prepared by the Emergency Information Officer, in
consultation with the County MECG;
• Ensuring that a communication link is established between the County MECG and the Site
Commander;
• Ensuring that a communication link is established between the County and the
Municipalities' MECGs, as required.
• Calling out additional county staff to provide assistance, as required;
• Requesting mutual assistance as appropriate;
• Maintaining a personal log of all actions taken.
MANAGER OF EMERGENCYMANAGEMENT & ELGIN-MIDDLESEX REGIONAL FIRE
SCHOOL (CEMC)
The Manager of Emergency Management & Elgin -Middlesex Regional Fire School (CEMC) will be
responsible for the following duties:
• Activating and arranging the Emergency Operations Centre;
• Ensuring that security is in place for the EOC and registration of MECG members;
• Ensuring that all members of the MECG have necessary plans, resources, supplies, maps, and
equipment;
• Providing advice and clarifications about the implementation details of the Emergency
Response Plan;
• Ensuring liaison with community support agencies and partners;
• Ensuring volunteer coordination and liaison;
• Ensuring that the operating cycle is met by the County MECG and related documentation is
maintained and kept for future reference;
• Addressing any action items that may result from the activation of the Emergency Response
Plan and keep County MECG informed of implementation needs;
• Maintaining the records and logs for the purpose of the debriefs and post -emergency reporting
that will be prepared;
• Maintaining a personal log of all actions taken.
DIRECTOR OF ENGINEERING SERVICES
The Director of Engineering Services will be responsible for the following duties:
• If necessary, establish an incident command post with communication link to EOC.
• Establish a communication link with senior roads staff at the incident.
• Advise on engineering, road design, resources, relating to the Municipal road
i nfrastructure.
• Liaise with senior Public Works/Infrastructure Services officials from other road authorities
including the Municipalities and the Province.
• Ensure municipal resources, if available, are provided as requested.
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• Arrange for resources as requested by Incident Command and ensure a record/inventory
of all supplies and equipment is maintained.
• Assist OPP with traffic barricades; assist fire with evacuations as requested.
• As flood coordinator, liaise with Conservation Authorities on matters related to flooding.
• Maintain municipal services provided such services could be maintained safely.
• Arrange to have public or private utilities disconnected if public safety is affected or when
directed by Incident Command within the site, or the EOC Director if outside the site.
• Implement Department Service Continuity Plans.
• Maintain log of actions taken and decisions made or arrange for a scribe
• Maintaining a personal log of all actions taken.
DIRECTOR OF FINANCIAL SERVICESITREASURER
The Director of Financial Services/Treasurer will be responsible for the following duties:
• Providing information and advice on financial matters as they relate to the emergency;
• Ensuring liaison, if necessary, with the Treasurers/Directors of Finance of neighbouring
communities;
• Ensuring that records of expenses are maintained for future claim purposes;
• Ensuring the prompt payment and settlement of all the legitimate invoices and claims
incurred during an emergency;
• Maintaining a personal log of all actions taken.
DIRECTOR OF LEGAL SERVICES
The Director of Legal Services will be responsible for the following duties:
• Providing advice to any member of the Municipal Emergency Control Group on matters of
a legal nature as they may apply to the actions of the County of Elgin in its response to the
emergency, as requested;
• Maintaining a personal log of all actions taken.
MANAGER OF ADMINISTRATIVE SERVICES/DEPUTYCLERK (EIO)
The Manager of Administrative Services/Deputy Clerk (EIO) will be responsible for the following
duties:
• Report to EOC Director and provide the County MECG with information and advice on
matters relating to communications.
• Develop media releases, social media messaging, and other communication materials in
consultation with members of the County MECG, to be approved by the Warden and the
EOC Director.
• Ensure that information released by the County to the media and the public is timely and
accurate.
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• Ensure that an Emergency Information Centre is established, and assist with establishing
an onsite Emergency Information Centre, if requested.
• Disseminate media releases to the Emergency Information Centres, all operational EOCs
and other key stakeholders handling inquiries from the media and the public.
• Monitor media reports and social media and ensure that erroneous information is corrected
and reported to the County MECG.
• Establish communications with Municipal EIOs, On -Site Media Spokesperson, County or
Municipal Citizen Inquiry, and other media coordinators, as needed;
• Coordinate media releases, interviews, and press conferences, in consultation with the
Warden and the EOC Director.
• Maintaining a personal log of all actions taken.
SUPPORT &ADVISORYSTAFF
The following staff may be required to provide support, logistics and advice to the County MECG:
DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources will be responsible for the following duties:
• Coordinating and processing requests for human resources;
• Under the direction of the County MECG, coordinating offers of and appeals for volunteers;
• Selecting the most appropriate sites for the registration of human resources;
• Ensuring records of human resources and administrative details are completed;
• When volunteers are involved, ensuring that a Volunteers Registration Form is
completed and a copy of the form is retained for County records.;
• Ensuring identification cards are issued to volunteers and temporary employees,
where practical;
• Arranging for transportation of human resources to and from sites;
• Obtaining assistance, if necessary, from Human Resources Development Canada,
as well as other government departments, public and private agencies, and volunteer
groups.
MANAGER OF CORPORATE FACILITIES
The Manager of Corporate Facilities will be responsible for the following duties:
• Providing security for the County Emergency Operations Centre, as required;
• Coordinating the maintenance and operation of feeding, sleeping, and meeting
areas of the MECG, as required;
• Maintain the standby power unit and monitor fuel levels during the emergency, as
required;
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• Procuring staff to assist, as required.
HEAD(S) OF COUNCIL FROM AFFECTED MUNICIPALITY(IES)
The Head(s) of Council and key municipal staff will be responsible for the following duties:
• Providing up to date information about the emergency situation in their respective
municipality;
• Assisting in decision making and the mobilization and employment of local
resources;
• Assisting in the overall management of the County -wide emergency response, when
requested.
ELGIN COUNTYEMS — MEDA VIE HEALTH SERVICES
The Elgin EMS — Medavie Health Services Representative will be responsible for the following
duties:
• Providing information on the movement of casualties from the disaster site;
• Advising the County MECG on requirements for additional casualty transportation
means, beyond ambulance resources, that the County MECG may be able to obtain;
• Determining if additional medical resources are needed for casualty management at
the emergency site.
• Identify or request additional Ministry of Health resources required by any facility
which operates under the direction of the Ministry of Health in accordance with
Ministry procedures.
SOUTHWEST PUBLIC HEALTH
The Southwest Public Health Representative will be responsible for the following duties:
• Providing advice to the MECG on health matters;
• Taking a lead role in the EOC for a human health emergency, or during a pandemic
as outlined in the Elgin St. Thomas Pandemic influenza Plan;
• Keeping the Health Unit staff informed;
• Consulting regarding staffing and resources at each Evacuation Centre to support the
Manager of each Reception/ Evacuation Centre in public in efforts to meet the needs
of evacuees;
• Arranging for mass immunization where needed;
• Arranging for precautions in regard to water supplies when warranted;
• Notifying other agencies and senior levels of government about health -related
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matters in the emergency;
• Consulting regarding the safety of food supplies and the safe disposal of sewage
and waste;
• Consulting regarding adequate general sanitation and personal hygiene at
emergency reception centers;
• Consulting regarding proper burial of the dead;
• Coordinating the response of health unit services and facilities.
ST. THOMAS ELGIN SOCIAL SERVICES
The St. Thomas Elgin Social Services Representative will be responsible for the following
duties:
• Providing advice to the County MECG on Social Service matters;
• Will be the primary contact with NGOs or other service providers as deemed
necessary;
• According to the nature of the emergency, in consultation with community partners
and NGOs, be prepared to assist municipalities in their efforts to support their
residents whose lives have been impacted by the emergency with the provision of:
a) Emergency clothing to provide adequate protection from the elements;
b) Emergency lodging to provide adequate temporary accommodation for the
unhoused;
c) Registration and inquiry services to reunite families and to collect information and
answer queries concerning the safety and whereabouts of missing persons;
d) Emergency feeding to sustain those without food or adequate food preparation
facilities;
e) Providing qualified staff at Evacuation/Reception Centre(s) housing evacuees as
required and as resources permit;
• Liaising with the Health Representative on areas of mutual concern required during
operations in Evacuation Centers;
• Provide assistance and counseling to individual and family services to assist and
counsel individuals and families in need and to provide special care to unattached
children and dependent adults;
• In consultation with the Southwest Public Health Representative, establishing an
`outreach program' for victims of the emergency;
• Providing staff to operate Citizen Inquiry Centre;
• Liaising with public and private nursing care homes, as required;
• Notifying the Police of the number and locations of the Emergency Reception/
Evacuation Centers;
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County of Elgin - Emergency Response Plan
• Contacting and providing direction to volunteer agencies able to assist in welfare
functions, such as Red Cross, Women's Institutes, etc.;
• Notifying senior levels of government on Social Service matters in the emergency.
COUNTY FIRE COORDINATOR
The County Fire Coordinator will be responsible for the following duties:
• Providing advice on fire fighting and rescue matters to the County MECG;
• Confirming that local firefighting, rescue, and life-saving resources are sufficient for
the operational situation, and arranging for further assistance, as required;
• Providing advice to County departments to bring into play other equipment and skills
needed to cope with the emergency;
• Coordinating assistance from the Mutual Aid Fire System and the Fire Marshal of
Ontario, as required;
• Determining if special equipment or supplies, not available in the County, can be
located elsewhere, and advising the County MECG;
• Coordinating assistance of fire equipment and personnel with other County
departments and agencies in large scale non -firefighting operations (rescue, first aid,
casualty collection);
• Liaising with the Ministry of the Environment on fires involving potentially dangerous
materials;
• Liaising with the Ministry of Natural Resources on forest fires;
• Providing an Emergency Site Manager, if required.
ONTARIO PROVINCIAL POLICE (OPP)
The Ontario Provincial Police Representative will be responsible for the following duties:
• Providing advice on police (law enforcement) matters to the County MECG;
• Arranging for assistance to local authorities in implementing traffic control to permit
rapid movement of emergency equipment;
• Liaison with Public Works Representative;
• Coordinating police operations and responses with County Service Departments
and with neighboring police authorities;
• Establishing security around the emergency area to control access and protect
property;
• Securing the area of concern, controlling and, if necessary, dispersing crowds
within the emergency area;
• Alerting persons endangered by the emergency and coordinating evacuation
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County of Elgin - Emergency Response Plan
procedures;
• Liaising with the County MECG and the Social Services Director regarding the
establishment and operation of evacuation and reception centers;
• Providing for police services in evacuation centers, morgues, and other facilities, as
required;
• Liaising with other municipal, provincial or federal police agencies as required;
• Informing the County MECG on the actions taken by the Police.
CONSER VA TION A UTHORI TY
The Conservation Authority Representative will be responsible for the following duties:
• Providing advice on the abatement of flood emergencies;
• Assisting in acquiring resources to assist in flood emergencies.
PROVINCIAL MINISTRIES
The Provincial Ministry Representatives will be responsible forthe following duties:
• Providing advice on matters of Provincial concern to members of the County MECG;
• Assisting in the garner of resources;
• Coordination of Provincial response agencies.
CANADIAN RED CROSS SOCIETY
The Canadian Red Cross Society will receive requests for support from the St. Thomas Elgin
Social Services Representative. The Red Cross Representative is responsible for the
following duties:
• Activate the Society's emergency alert system;
• Co-ordinate the Society's response in co-operation with the St. Thomas Elgin Social
Services Representative, if an evacuation is required;
• Assist OW and Municipal Staff with registration and inquiry to meet the following
objectives:
• Collect accurate and reliable information and answer inquiries as to the condition and
whereabouts of disaster victims in co-operation with local hospitals and reception
centers; and
• Assist in reuniting separated family members as quickly as conditions permit;
• Operate an inquiry bureau to deal with national and international requests as
directed by the Society's National office;
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County of Elgin - Emergency Response Plan
• Set up and operate an evacuation center, upon the request of the St. Thomas
Elgin Social Services Representative;
• Assist with first aid established at reception centers if required;
• Ensure that volunteers are properly registered so that Workplace Safety Insurance
coverage is provided during an emergency.
ST. THOMAS ELGIN GENERAL HOSPITAL
The St. Thomas Elgin General Hospital Representative will be responsible for the following duties:
• Implementing their respective Hospital Disaster Plan;
• Liaising with the Health Care and Paramedic Services Representatives with
respect to hospital and medical matters, as required;
• Evaluating requests for the provision of medical site teams/medical triage teams;
• Liaising with the Ministry of Health, as appropriate;
• Maintaining a log of all actions taken.
ST. JOHN AMBULANCE
The St. John Ambulance will receive requests for support from the St. Thomas Elgin Social
Services or Ambulance Representative during an emergency to:
• Activate the Division's emergency alert system;
• Co-ordinate the Division's response in co-operation with the Health Representative;
• Provide First Aid;
• Establish first aid posts at reception centers, as required;
• Ensure that volunteers are properly registered so that WSIB Insurance coverage is
in the event of an Emergency.
SALVATIONARMY
The Salvation Army will receive requests from the St. Thomas Elgin Social Services
Representative. The Salvation Army Representative is responsible for the following duties:
• Activate the Division's emergency alert system;
• Coordinate the Division's response in cooperation with the St. Thomas
Elgin Social Services Representative, if an evacuation is required;
• Coordinate the provision of meals to personnel at the disaster site and
reception center;
• Provide bedding and clothing, in cooperation with St. Thomas Elgin Social Services;
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County of Elgin - Emergency Response Plan
• Provide and coordinate clergy assistance;
• Ensure that volunteers are properly registered so that Workplace Safety
Insurance coverage is provided during an emergency.
ELGIN AMATEUR RADIO SOCIETY(E.A.R.S)
The Elgin Amateur Radio Society Representatives will be responsible for the following duties:
• Providing additional communication requirements to supplement the County and
emergency communications systems, as needed;
• Contacting other communications experts, as required.
OTHER OFFICIALS, EXPERTS, OR REPRESENTATIVES
Other Officials, Experts, or Representatives will be responsible for the following duties:
• Any special advice or expertise necessary to abate the emergency situation as
required by the County MECG.
MEDIA AND PUBLIC RELATIONS
It is important to coordinate the release of accurate information or instructions to the news media,
the public, and individual requests for information concerning any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions may be
established as needed:
• On -Site Media Spokesperson
• Citizen Inquiry Representative
A Municipal Emergency Control Group may have initially appointed these positions. Once
appointed, they will remain in control unless the County MECG deems it necessary to
appoint a replacement.
Depending on the scope of the emergency, there may be a need for an On -Site Media
Centre near the emergency site, and a County Media Information Centre. In some cases, a
joint media information center may be more desirable.
COUNTY CITIZEN INQUIRY
The County Citizen Inquiry Representative will be provided for by the St. Thomas Elgin Social
Services and will be responsible for the following duties:
• Establish Citizen Inquiry Services, including the appointment of personnel and
designation of telephone lines, as requested by the County Emergency Information
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County of Elgin - Emergency Response Plan
OfFcer (E10);
• Apprising the affected emergency services and the County MECG of the
establishment of the County Citizen Inquiry Service and designated telephone
number(s);
• Advertising public information phone numbers through the media as quickly as
possible, and advising that 9-1-1 is not to be used as an inquiry line;
• Liaising with the County Emergency Information Officer (E10) to obtain current
information on the emergency;
• Responding to, and redirecting inquiries and reports from the public based on the
County key messaging;
• Responding to and redirecting inquiries pertaining to the investigation of the
emergency, deaths, injuries, or matters of personnel involved with or affected by the
emergency to the appropriate emergency service;
• Responding to and redirecting inquiries pertaining to persons who may be located in
evacuation or reception centers to the registration and inquiry telephone number(s);
• Procuring staff to assist as required.
PUBLIC INFORMATION & INQUIRY
Depending on availability, information concerning an emergency situation will be
communicated to the public through a number of means. These include, but are not limited
to: social media, newspaper, radio, television, telephone, newsletter, and individual
visitation.
Where appropriate, public meetings will be held to provide information to members of the
public concerning an emergency situation. Such meetings will be coordinated by the
Emergency Information Officer and conducted by the County MECG, Emergency Services,
or other Support and Advisory agencies and partners, as required.
THE OPERATIONS CYCLE
It is important that the County MECG meet regularly to share information so they may
provide advice and support to various agencies during the Emergency. It is also important
that members of the group have time to deal with their individual responsibilities.
When the County Emergency Response Plan is activated, frequency of meetings and
agenda items will be established by the CAO. Meetings will be kept as brief as possible to
allow members to carry out their individual responsibilities.
At each meeting the members will bring each other up to date on what has happened
since the last meeting, make recommendations on issues presented, and arrive at
decisions. Maps and status boards will be prominently displayed and kept up to date by
the CEMC When the meeting ends, each member will do what is individually
required of them, and gather information to share at the next meeting.
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County of Elgin - Emergency Response Plan
Members of the MECG shall be relieved of their duties at regular intervals.
COMMUNICATIONS
All communications will be received and sent from a communications room set up adjacent
to the Emergency Operations Centre (EOC) in the Economic Development Office. A
representative from each emergency response agency will work from this room.
Telephones, radios, or other communications equipment shall not be permitted in the EOC.
At the emergency site, each response agency will appoint a communications officer to
regularly update their respective representative in the EOC communications room. From the
EOC communications room, radio and phone messages will be relayed (verbally or on
paper) to the relevant member within the EOC. Responses will be relayed by the
Communications Officer through the communications room to the corresponding
representative on site.
An important function of every agency is to provide timely information to the MECG for the
benefit of the decision -making process. This will necessitate reliable systems of
communications between the emergency site and the EOC for every department involved.
In addition, emergency services representatives will have links with their respective radio
communications. The Elgin Amateur Radio Service is also available to assist, as needed.
This service shall be activated by the MECG only.
An unlisted, analogue, telephone line has been established in the EOC for use, as required.
EVACUATION PLANNING
In an emergency, it may be necessary for residents to be temporarily evacuated. When such
an evacuation is deemed necessary, one or more emergency reception center may need to
be opened in a safe area.
Each Municipality within the County have primary and alternate locations identified as
evacuation centers that have been approved for use by Southwest Public Health as suitable
locations to provide shelter.
When evacuation of residents is necessary, the evacuation plan for each affected
municipality will be utilized.
RECOVERY PLANNING
This plan assigns responsibilities and outlines activities that may be required to bring the
municipality back to its pre -emergency state. The plan will be activated (in whole or part) at
the direction of the County MECG. This will be determined by the nature of the emergency
and its aftermath, but will normally occur once the immediate response to the emergency
has been completed.
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County of Elgin - Emergency Response Plan
PLAN REVIEW, TESTING, AND MAINTENANCE
This plan shall be reviewed annually, and where necessary shall be revised by the County
CEMC. An annual exercise will be conducted to test the overall effectiveness of the plan and
to provide training to the members of the County MECG.
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ElginCounty
Report to County Council
From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk
Date: December 12, 2024
Subject: Proposed Changes to Elgin County Council Meeting Structure
Recommendation(s):
THAT the report titled "Proposed Changes to Elgin County Council Meeting Structure"
from the Manager of Administrative Services/Deputy Clerk dated December 12, 2024,
be received and filed; and
THAT County Council provide feedback to staff regarding the proposed Elgin County
Council meeting structure; and
THAT this feedback be incorporated into a draft Procedural By -Law to be brought
forward for Council's consideration.
Introduction:
At the October 22, 2024, meeting, Elgin County Council directed staff to investigate
alternatives to the existing structure of Council meetings that would allow for more
public input and follow a more traditional Committee of the Whole structure.
Administrative Services and Legal Services met and reviewed several options for an
alternative structure, settling on the one proposed within this report.
Background and Discussion:
Currently Elgin County Council follows a meeting structure where Committee of the
Whole is imbedded within a Regular Council Meeting. The meeting is called to order
and only Adoption of Minutes, Disclosure of Pecuniary Interest, and Presenting
Petitions, Presentations and Delegations are dealt with before entering into Committee
of the Whole. Reports of Council, Staff, and Outside Boards, Correspondence, Other
Business, and Closed Meeting Items are dealt with in Committee of the Whole. Council
then passes a motion to accept all recommendations of the Committee of the Whole on
the same day.
A new structure is being proposed that will split Council and Committee of the Whole
into separate meetings, although these will be dealt with consecutively on the same
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day. Recommendations of the Committee of the Whole will not be voted on until the
next Council meeting, allowing for additional comment by members of the public or
Councillors, should they choose to do so.
The proposed changes to the structure of Council meetings are designed to incorporate
elements of a more traditional Committee of the Whole structure, while maintaining a
process that is streamlined and modern.
The proposed agenda structures for Regular, Special and Emergency Meetings of
Council and Committee of the Whole Council are detailed below:
Regular/Special/Emergency Meeting of Council
1st Meeting Called to Order
2nd Approval of Agenda
3rd Introductions, Recognitions, Memorials
4t" Adoption of Minutes
5t" Disclosure of Pecuniary Interest and the General Nature Thereof
6t" Presenting Petitions, Presentations and Delegations
7t" Motion to Adopt the Recommendations from the Committee of the Whole
8t" Committee Recommendations
9t" Reports for Information and Immediate Consideration
10t" Council Correspondence
11t" Statements/Inquiries by Members
12t" Closed Meeting Items
13t" Motion to Rise and Report
14t" Consideration of By -Laws
15t" Adjournment
Committee of the Whole Meeting
1st Meeting Called to Order
2nd Approval of the Agenda
3rd Adoption of Minutes
4t" Disclosure of Pecuniary Interest
5t" Member's Motions
6t" Reports of Staff or Outside Boards
7t" Adjournment
Regular/Special/Emergency Meetings of Council
The procedures for Approval of the Agenda, Introductions, Recognitions and Memorials,
Disclosure of Pecuniary Interest, Adoption of the Minutes, Presenting Petitions,
Presentations, and Delegations, Correspondence, Statements/Inquiries by Members,
Closed Meeting Items, and Consideration of By -Laws will not deviate from what was
proposed at the October 22, 2024, meeting.
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Motion to Adopt Recommendations of the Committee of the Whole
Council will vote to adopt all recommendations from the previous Committee of the
Whole in one motion, unless a Member of Council wishes to select an item for further
discussion. Before the motion is moved and seconded, the Warden will ask Council if
there are any items Council would like to single out for additional discussion. If there are
not items to be singled out, Council will proceed to vote on the single motion to approve
all recommendations. If a Councillor indicates they wish to discuss one of the items, it
will be taken out of the single motion and considered separately. A list of items
discussed at the previous Committee of the Whole will be included on the agenda for
Council's reference.
Committee Recommendations
Recommendations from Committees that are not the Committee of the Whole will also
be considered directly by Council.
Reports for Information and Immediate Consideration
Reports for Information or Immediate Consideration will be considered within the
Council structure. These reports will either be of an informational nature where little
discussion is required, or time sensitive matters which may appear on the agenda in this
section at the discretion of the Chief Administrative Officer.
Committee of the Whole
Approval of Agenda, Disclosure of Pecuniary Interest, and Adoption of Minutes within
the Committee of the Whole will follow the same procedures that govern these
procedures in a Council meeting.
Member's Motions
This section is designed to replace the current Notice of Motion. Members who would
like to put forward a motion can do so as long as the motion is sent to the Clerk in
writing by noon on the Tuesday prior to the Thursday agenda issuing. This Member's
Motion will then be placed on the Committee of the Whole agenda and will be discussed
at Committee of the Whole. Votes taken related to these Member's Motions will not be
final until considered at the next Council meeting as part of the Motion to Adopt
Recommendations of the Committee of the Whole. At this time, Council can formally
approve the motion, or it can be singled out for additional discussion and voted on
separately.
Reports of Staff, or Outside Boards
Reports of Staff, or Outside Boards that require more input and discussion will be dealt
with within the Committee of the Whole structure. These reports will be discussed,
moved, seconded, and voted on in Committee of the Whole; however, these decisions
will not be considered final until approved at the next Regular Council Meeting.
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Before Reports of Staff, and Outside Boards are discussed, the Warden will inquire as
to whether any members of the public would like to speak to any of the items on the
agenda. The Warden will take note of any requests. If there is a request from a member
of the public to speak to an item on the agenda, the Warden will give that member the
opportunity to do so, immediately after the agenda item has been presented, and before
Council has discussed or debated said item. Members of the public speaking to an item
on the agenda will have ten (10) minutes to speak, which may be extended by a
resolution of Committee of the Whole.
Should Council decide to adopt the proposed structure for its meetings, associated
procedures will be incorporated into a draft Procedural By -Law document that will also
incorporate the newly amended Warden's Election procedures and the additional
feedback that was provided by Council at the October 22, 2024, meeting.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Requirements:
None.
Conclusion:
At the October 22, 2024, meeting, Elgin County Council directed staff to explore
alternatives to the current Council meeting structure to enhance public input and adopt
a more traditional Committee of the Whole format. Following consultations between
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Administrative Services and Legal Services, the proposed structure that splits Council
and Committee of the Whole into two separate meetings, as outlined in this report was
selected as the preferred solution.
All of which is Respectfully Submitted
Katherine Thompson
Manager of Administrative Services/Deputy Clerk
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 155 of 398
ElginCounty
Report to County Council
From: Nicholas Loeb, Director of Legal Services
Mat Vaughan, Director of Planning and Development
Date: December 12, 2024
Subject: LS 24-12 — Planning Services Agreement
Recommendation(s):
THAT the report titled "LS 24-12 — Planning Services Agreement" from the Director of
Legal Services and the Director of Planning and Development dated December 12,
2024 be received and filed;
AND THAT the Council of the Corporation of the County of Elgin approve the form of
agreement for County planning services to be rendered to interested local municipal
partners, substantially in the form of the attached Appendix "A" for presentation and
negotiation with local municipalities;
AND THAT planning staff be directed to continue discussions with County local
municipal partners in providing planning services;
AND THAT the Director of Planning and Development be authorized to execute
planning services agreement(s) with local municipalities and any related supplemental
documents;
Introduction:
On September 10, 2024, planning and development staff presented a report to County
Council that outlined a plan to develop and implement a centralized planning service for
the county's local municipal partners (LMPs). The report recommended a phased approach
that comtemplated most of the LMPs joining the county's planning service over the next
three to four years. Based on information received from each LMP regarding their number
of planning applications and workload, the report outlined the staffing needs associated
with creating and maintaining a planning department capable of providing a high -quality
service for the forecast development and policy planning needs. The recommendations of
the report were deferred to allow staff time to better understand the needs of the LMPs,
and to allow time for the LMPs to discuss county planning services with their respective
staff and local councils. Since that time, progress has been made with several LMPs, and
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the county's planning and development department is ready to proceed with the next steps
in implementing the centralized planning service. A shared service agreement is presented
as Appendix "A" to this report to move forward to the next steps of finalizing the service
relationship with Local Municipal Partners.
Background and Discussion:
Since the September 10, 2024 meeting of Council, county planning staff have met with
senior leadership from West Elgin, Dutton Dunwich, Southwold and Central Elgin.
Additionally, planning staff and the CAO made a presentation to Township of Southwold
Council and Municipality of West Elgin Council. At each of these meetings, a breakdown of
the estimated cost of the planning service was explained in detail. This individual estimate
was based on the local planning activity from 2023 in each municipality, and included
estimates for future policy planning work, as well as some administrative assistance in
some cases. As part of each presentation, county planning staff completed a review of the
local municipal planning fees and provided recommendations for how to modify those fees
to help with the recovery of the cost of planning services.
To date, the county has received supportive resolutions from both Southwold and Dutton
Dunwich and expects to receive a request for support from West Elgin before the end of
the year. At the time of writing this report, Central Elgin will be bringing a report forward for
their council's consideration.
It is possible that four LMPs will join the County's planning service in 2025, which is earlier
than was anticipated in the September 10t" planning staff report. It will be important to utilize
a transition plan as LMPs join the county planning service to allow the county's planning
and development team to align resources in response with demand. New resources will
only be retained once workload exceeds existing staff capacity, and after there is a justified
need for a new permeant position. Planning consultant Republic Urbanism remains
available to help with intermittent workload increases.
Shared Service Agreement
Legal Services is seeking approval of the template planning services agreement attached
as Appendix "A" to this report. Staff recommend the following process for finalizing the
details of each agreement and subsequent implementation: If approved, Appendix "A" will
be shared with each interested LMP for their review and comment. It is anticipated that
there will be some local variation in the description of the scope of services that is tailored
to each LMP's needs. Provided that negotiations do not result in substantial changes to the
rights and obligations of the parties, then staff are recommending that authority be
delegated to the Director of Planning and Development to execute the agreement following
authorization by an LMP. If negotiations result in requests for substantive changes to the
agreement, then county staff will return to Council with a report and recommendations for
Council's consideration. Appendix "A" sets out in draft form the services to be provided,
compensation, roles, responsibilities and commitments. The agreement is designed so that
the main body of the agreement will be consistent across all LMPs. Individual LMP needs
and requirements will be captured within schedules of the agreement so that if any changes
are required to LMP service levels, it will only require the amendment of a schedule and
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not the whole agreement. As a result, the template Schedule "A" within Appendix "A" is an
example only.
Financial Implications:
As part of providing planning services to an LMP, an annual flat planning service fee will
be charged to the LMP. The annual fee for each LMP will vary depending on the
resources necessary to fulfill the terms of the Agreement. The fees are set with the
objective of cost -neutrality for the County.
After the base 2025 year, the fee will rise in accordance with October over October CPI
The text of the Agreement provides that a Schedule "B" will be added setting out the
invoicing and payment terms for a municipality. The County finance department has
indicated that it is prepared to work collaboratively with LMPs to create an invoicing
schedule that works well for both parties and may vary from LMP to LMP.
The agreement includes a trigger for an adjustment to the annual fee if there is a
variance of greater than 5% between the annual fee and cost -neutrality for the County,
whether the adjustment would result in an increase or decrease in the annual fee. The
County will provide notice of the adjustment by June 30 and the adjustment would take
effect the following year.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
County planning services will only affect those LMPs that choose to utilize the service.
Communication Requirements:
Not applicable.
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Conclusion:
To date, county planning staff have met with four (4) LMPs including West Elgin, Dutton
Dunwich, Southwold and Central Elgin. Of those, three are supportive of utilizing the
county's planning service, and one is still considering this possibility. To move to the
next step, a draft baseline shared service agreement has been prepared and is before
county Council for review and approval.
Should the shared service agreement be approved, the next step will be to share the
agreement with the LMPs who would like to utilize the county planning service and
finalize the agreement with each of them.
As part of the 2025 planning budget process and business plan, staffing resources will
be requested to align with the service level demand from the LMPs. To ensure fiscal
responsibility, these positions will only be filled once there is a sound business case to
do so. Annual county planning service fees collected from each of the LMPs, will aid in
financing these new positions.
All of which is Respectfully Submitted
Nicholas Loeb
Director of Legal Services
Mat Vaughan
Director of Planning and Development
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
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Appendix "A"
AGREEMENT
THIS AGREEMENT made this day of , 202 (the "Effective Date').
BETWEEN:
[Local Municipal Partner]
(hereinafter called "Municipality")
OF THE FIRST PART
- AND -
CORPORATION OF THE COUNTY OF ELGIN
(hereinafter called "County")
OF THE SECOND PART
RECITALS:
WHEREAS sections 8 and 9 of the Municipal Act, 2001 S.O. 2001 c. 25, as amended,
provide that a municipality has the capacity, rights, powers and privileges of a natural
person and that the powers authorized pursuant to the Act shall be interpreted broadly
so as to confer broad authority on the municipality to enable it to govern its affairs as it
considers appropriate and to enhance the municipality's ability to respond to municipal
issues.
AND WHEREAS the Municipality requires certain planning services to be performed to
fulfill its municipal responsibilities and respond to municipal issues;
AND WHEREAS the Corporation of the County of Elgin has the skills, expertise and
experience necessary to perform planning services for the Municipality;
AND WHEREAS the Council of the County deems it expedient for its staff to provide
procurement services to the Municipality
AND WHEREAS the Municipality and the County now wish to formalize their agreement
pursuant to the purchasing policies of the Municipality;
NOW THEREFORE in consideration of the sum of TWO DOLLARS ($2.00) now paid by
each party to the other as well as the mutual covenants contained herein, the nature and
extent of which consideration is acknowledged as sufficient and received, the Parties
hereto agree as follows:
1. GENERAL
1.1. Purpose of Agreement
This Agreement is for the provision of Planning Services by the County to the
Page 1 of 11
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Municipality on the terms and conditions set out herein.
2. DEFINITIONS AND INTERPRETATION
2.1. Definitions
In this Agreement, unless the context otherwise requires, the following terms,
regardless of capitalization, shall have the following meanings:
2.1.1. "Agreement"
"Agreement" means this agreement, including any recitals and schedules to this
agreement, as amended, supplemented or restated from time to time.
2.1.2. "Confidential Information"
"Confidential Information" shall mean any non-public information, whether in oral,
written, electronic, or other form, disclosed by the County or the Municipality to
each other that is identified as confidential or would reasonably be understood to
be confidential under the circumstances. Confidential Information includes, but is
not limited to, personal health information, municipal plans, policies, proprietary
data, financial information, infrastructure plans, public safety strategies, internal
reports, and any other information that is not publicly available.
2.1.3. "County Council"
"Council" means the elected municipal council of the County.
2.1.4. "Municipal Council"
"Municipal Council" means the elected municipal council of the Municipality.
2.1.5. "Planning Services"
"Planning Services" means the services described in Schedule "A" of this
Agreement.
2.2. Interpretation
2.2.1. Governing Documents and the Precedence Thereof
In case of any inconsistency or conflict between or within the provisions of this
Agreement any other document or writing, the provisions of such documents shall
take precedence and govern in the following order:
i) The body of this agreement;
ii) The Schedule(s) hereto, except where they duplicate the below;
iii) Policies and Procedures implemented by the County for the provision of
Planning services;
These documents are integrated into this agreement and collectively form the
entirety of the agreement between the parties, and any supplement, modification,
amendment, or termination thereto shall only be binding if (i) executed in writing by
the Parties or (ii) specifically authorized by this Agreement. These documents are
collectively referred to herein as the "Agreement".
Page 2 of 11
Page 161 of 398
2.2.2. Gender/Number
Words importing the singular shall include the plural and vice versa. Words
importing gender shall include all genders.
2.2.3. Headings Do Not Govern
The headings contained in this Agreement are for reference only and in no way
affect this Agreement.
2.2.4. "Include"
All instances of the word "include" and all conjugations thereof should be read as
though immediately followed by the words "without limitation".
3. SERVICE
3.1 Provision of Planning Services
The County hereby agrees to provide the Municipality with Planning Services for the term of
the contract. The Planning Services will be performed by qualified staff and in accordance
with industry standard levels of quality of work and diligence.
3.2 Control of Work
Subject to the specific terms and conditions of this Agreement, the County shall control all
aspects of the Planning Services. The Municipality acknowledges and agrees that the
County may implement procedures and protocols, for the purpose of performing the
Planning Services, at its sole discretion. The County agrees to consult with the Municipality
on an ongoing basis to ensure alignment between the Count's procedures and protocols
and the effective delivery of the Municipality's Planning Services.
3.3 Dispute Resolution
Subject to section 3.2, should the Municipality desire to raise concerns with the service level
of the County or any of its individual employees then the Municipality shall provide such
feedback to the Director of Planning and Development or the Chief Administrative Officer of
the County, as appropriate. The County shall respond to the feedback within five (5)
business days and if the issue is not resolved through the response, shall meaningfully
consult with the Municipality to address the concern.
9 1 N I W.1 X
The term of this contract commences on January 1, 2025 and continues until terminated by
either party in accordance with the termination provisions of this Agreement. Time is of the
essence in this agreement.
Page 3 of 11
Page 162 of 398
5. TERMINATION
5.1. Termination for Cause
The County may terminate this Agreement for breach of contract by the Municipality at any
time and without notice or further payment, excepting payment for work completed. For
clarity, if any agent of the Municipality treats any County agent, including Municipal officers,
staff, volunteers, or subcontractors, in a manner that violates a workplace policy of the
County, including anti -harassment and anti -bullying policies, such conduct shall constitute a
breach of this agreement that may form the basis for termination without cause under this
provision.
Where the breach of this Agreement is the failure to provide a service or part thereof under
this Agreement, including where a service or part thereof is delayed or is not performed in a
workmanlike fashion to the satisfaction of the Municipality, the Municipality may give notice
to the County in writing that the County is in default of this Agreement. Upon receipt of such
notice, the County shall remedy such defaults, with such remedy commencing as soon as
practicable. Should the County fail to do so, the Municipality may immediately take the work
or portions thereof out of the County's hands and employ person or persons such as the
Municipality may see fit to complete the work so taken over. Any costs as a result of this
action are to be borne by the County that defaulted in providing satisfactory service under
this Agreement.
5.2. Termination Without Cause
5.2.1 The Municipality may terminate this Agreement at any time without cause and in its
sole discretion upon providing to the County one -hundred and twenty (120) calendar days'
written notice. Where such termination notice be given by the Municipality, the County shall
continue to provide the Planning Services during the notice period.
5.2.2 The County may terminate this Agreement at any time without cause and in its sole
discretion upon providing to Municipality one -hundred and twenty (120) calendar days'
written notice. The County will continue to provide the Planning Services during the notice
period.
5.2.3 Upon termination, the Annual Fee for Planning Services shall be adjusted pro rata for
the portion of the year that Planning Services were provided.
6. LOCATION OF WORK
The County shall provide Planning Services at [LMP-specific location] for a minimum of
[hours] each [week/month]. Such hours shall be scheduled in conformance with a protocol
established by the County in consultation with the Municipality (the "Scheduling Protocol").
The Municipality acknowledges and agrees that the County is required to comply with
employer obligations to its employees and that scheduling that varies from the Scheduling
Protocol shall not constitute a default or breach of this agreement provided there is a
reasonable basis for such variance.
Page 4 of 11
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7. SAFETY AND EQUIPMENT
7.1. Safety
The County warrants and agrees that it has the expertise, knowledge, and abilities
necessary to ensure compliance with all relevant safety standards, which include
statutory, regulatory, by-law, professional, and other applicable safety standards. The
Municipality agrees that it is has the expertise, knowledge and abilities necessary to
ensure that any municipal location of work set out at section 6 of this agreement is safe.
The Parties therefore agree that ensuring that the Services are performed in a manner
that ensures the safety of the County, its employees, members of the public, and public
and private property is the responsibility of the County with regard to its employees and
premises and the Municipality's with regard to its facilities.
7.1.1. Parties to Ensure Compliance
The Parties warrant that they are aware of and will at all times ensure compliance
with all relevant safety standards, which include statutory, regulatory, by-law,
professional, and other applicable safety standards.
7.1.2. Occupational Health and Safety
For clarity, and without limiting the generality of the above, the County
unequivocally acknowledges that it is the Employer, within the meaning of the
Occupational Health and Safety Act, as amended, of the County employees
delivering Planning Services.
7.2. Equipment and Resources
7.2.1. Required Equipment
The County shall supply all equipment needed to provide Planning Services
required by this contract.
7.2.2. Access to Information Resources
The Municipality shall ensure that it provides to the County all information
resources necessary, and as may be reasonably requested, to perform the
Planning Services.
8. INSURANCE
8.1. County Insurance
The County shall take out and keep in force throughout the term of this Agreement a
comprehensive policy of public liability and property damage, which shall include bodily
injury and property damage liability, personal injury liability, completed operations
liability, and blanket contractual liability with a severability of interest and cross liability
Page 5 of 11
Page 164 of 398
clause. Such policy shall provide coverage in respect of any insurable event with a
minimum limit of $5,000,000.00 (Five Million Dollars), exclusive of interest and cost,
against loss or damage resulting from bodily injury to, or death of, one or more persons
and loss of or damage to property. Such policy shall further name the Municipality as
additional insured.
Prior to the use by the County or any agent thereof of any vehicle not covered under the
aforementioned policy, the County shall take out and keep in force throughout the term
of this Agreement a Non -owned Automobile liability policy or other applicable policy that
shall provide a limit of no less than Two Million ($2,000,000) dollars per occurrence and
which shall name the Municipality as additional insured.
All aforementioned policies of insurance shall:
8.1.1. Be written with an insurer licensed to do business in Ontario;
8.1.2. Be non-contributing with, and will apply only as primary and not excess to, any
other insurance or self-insurance available to the Municipality;
8.1.3. Contain an undertaking by the insurer to notify the Municipality in writing not less
than sixty (60) days before any material change in risk or cancellation of coverage.
8.1.4. Provide that any deductible amounts shall be borne by the County.
8.2. Municipality Insurance
The Municipality shall take out and keep in force throughout the term of this Agreement
a comprehensive policy of public liability and property damage, which shall include
bodily injury and property damage liability, personal injury liability, completed operations
liability, and blanket contractual liability with a severability of interest and cross liability
clause. Such policy shall provide coverage in respect of any insurable event with a
minimum limit of $5,000,000.00 (Five Million Dollars), exclusive of interest and cost,
against loss or damage resulting from bodily injury to, or death of, one or more persons
and loss of or damage to property. Such policy shall further name the County as
additional insured.
Prior to the use by the Municipality or any agent thereof of any vehicle not covered under
the aforementioned policy, the Municipality shall take out and keep in force throughout
the term of this Agreement a Non -owned Automobile liability policy or other applicable
policy that shall provide a limit of no less than Two Million ($2,000,000) dollars per
occurrence and which shall name the County as additional insured.
All aforementioned policies of insurance shall:
8.2.1. Be written with an insurer licensed to do business in Ontario;
8.2.2. Be non-contributing with, and will apply only as primary and not excess to, any
other insurance or self-insurance available to the County;
8.2.3. Contain an undertaking by the insurer to notify the County in writing not less than
sixty (60) days before any material change in risk or cancellation of coverage.
8.2.4. Provide that any deductible amounts shall be borne by the Municipality.
Page 6 of 11
Page 165 of 398
9. INDEMNITY
Each Party (the "Indemnifying Party") shall indemnify and hold harmless the other party (the
"Indemnified Party"), its officers, Municipal Council, Employees and volunteers from and
against any liabilities; claims; expenses; demands; losses; costs, including legal costs on a
full indemnity basis; damages; suits or proceedings by whomsoever made, arising directly or
indirectly by reason of any requirements of this Agreement, save and except for loss or
damage caused by the negligence of the Indemnifying Party or its employees. The
Indemnifying Party shall take due and proper precautions for the prevention of accidents to
its employees and other persons and property during or in consequence of the work and,
should the Indemnified Party incur, pay or be put to any loss, damages, costs, charges or
expenses or claims arising out of any failure to do so, the Indemnifying Party shall forthwith,
upon demand, repay the same to the Indemnified Party. These indemnities shall survive the
expiration or termination of this Agreement and continue thereafter in full force and effect.
10. FEES AND PAYMENT
10.1 Fees
10.1.1 For 2025, the Municipality shall pay the County an annual fee of $[Fee] (the "Base
Fee"). The Base Fee shall be adjusted pro rata if 2025 Planning Services are
performed for a partial year.
10.1.2 In each subsequent year that this Agreement remains in force, the Municipality shall
pay to the County an annual fee (the "Annual Fee") that is equal to the previous
year's annual, subject to an adjustment upward that is equivalent to the October over
October Ontario Consumer Price Index. In the event that the October over October
Ontario Consumer Price Index is negative in any year, then the annual fee shall
remain equal to the prior year's annual fee and not be adjusted.
10.1.3 The County will invoice the Municipality for the Annual Fee in such installments and
on such terms as set out in Schedule "B".
10.1.4 Notwithstanding sections 10.1.1 and 10.1.2, and in conformance with the intention of
the Parties that the Planning Services be cost -neutral to the County, the County shall
provide notice prior to June 30 in any year this Agreement is in force to the
Municipality of an adjustment to the Annual Fee to achieve cost -neutrality with such
adjustment to take effect on January 1 of the following year. The trigger for such
adjustment shall be a variance of more than 5% between the Annual Fee and cost -
neutrality. An adjustment to the Annual Fee will occur whether the variance results in
an increase or decrease to the Annual Fee. The County shall provide such
information as is necessary to demonstrate the variance to the Municipality.
10.1.5 The Municipality may dispute the Annual Fee adjustment described in section 10.1.4
by providing notice of the dispute to the County Chief Administrative Officer. The
parties agree to use their best efforts to resolve the dispute.
10.1.6 Nothing in this section shall be deemed or construed to prevent the Parties from
negotiating an adjustment to the Annual Fee for reason of changes to level of service
Page 7 of 11
Page 166 of 398
or the scope of Planning Services.
11. INFORMATION AND RECORDS
11.1. Information Security
The County shall use industry standard security, both physical and electronic, to protect
the information of the Municipality or any third -party that is received by the County for
the purpose of the Planning Services.
The Parties hereby agree to ensure that the other Party's Confidential Information is
treated as confidential and secured in the same manner as the Party secures its own
confidential information. Additionally, neither party will disclose any Confidential
Information of the other Party without prior written consent.
11.2. Records
11.2.1. For the purposes of the Municipal Freedom of Information and Protection of Privacy
Act (MFIPPA), the Municipality shall be the institution that has a greater interest in
any access request received for records related to planning files processed by the
County pursuant to this Planning Services Agreement.
11.2.2. The County shall forward any access request received by the County to the
Municipality in conformance with the requirements of MFIPPA.
11.2.3. The County shall provide the Municipality with the documents responsive to an
access request arising out of the obligations of this Planning Services Agreement.
12. MISCELLANEOUS
12.1. Delay
In the event that there is a Service Delay for any reason whatsoever, including
equipment breakdown or operator unavailability, the County shall notify the Municipality
thereof by email as soon as possible. The Parties agree to use best efforts to resolve
the reason for the delay.
12.2. Notice
Except as otherwise specified, where any notice, direction or other communication is
required to be or may be given or made by one of the parties hereto to the other, it shall
be deemed sufficiently given or made if delivered in writing to such party at the following
addresses:
MUNICIPALITY:
(ADDRESS)
(E-mail)
County:
(ADDRESS)
Page 8 of 11
Page 167 of 398
(E-mail)
12.3. Non -Enforcement Does Not Constitute Waiver
No waiver of any part of this Agreement will be deemed to be a waiver of any other
provision. No term of this Agreement will be deemed to be waived by reason of any
previous failure to enforce it. No term of this Agreement may be waived except in a
writing signed by the party waiving enforcement.
12.4. Governing Law
The validity, construction, and performance of this Agreement shall be governed by the
laws of the Province of Ontario and the Law of Canada applicable therein from time to
time.
12.5. Execution by Counterpart; Electronic Signatures Permitted
This Agreement may be executed in one or more counterparts and thereafter
exchanged by scanned, emailed or facsimile transmission methods, each of which
document, once executed, shall constitute an original thereof and all of which together
shall constitute one and the same Agreement. This Agreement may be signed by way
of electronic signatures, provided that such electronic signatures comply with the
Municipality's policies regarding the same.
12.6. No Assignment without Consent
Either Party may not assign this Agreement or any right or obligation under this
Agreement without receiving the other Party's written consent in advance.
12.7. Entire Agreement
This Agreement constitutes the entire agreement between the parties with respect to
the subject matter hereof. This Agreement supersedes any prior agreements,
understandings, negotiations and discussions, whether oral or written, between the
parties.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANKI
Page 9 of 11
Page 168 of 398
12.8. Severability
If any clause of this Agreement is determined by a court of competent jurisdiction to be
illegal or unenforceable, then such clause shall be considered separate and severable
from the rest of this Agreement, and the remaining provisions shall remain in full force
and effect and shall continue to be binding upon the parties as though the illegal or
unenforceable clause had never been included.
IN WITNESS WHEREOF this Agreement has been executed by the parties as of the effective
date.
SIGNED AND DELIVERED
Corporation of the County of Elgin
per:
Name:
Position:
1/We have authority to bind the Corporation.
MUNICIPALITY
per:
Name:
Position:
per:
Name:
Position: Chief Administrative Officer
I/We have authority to bind the Corporation.
Page 10 of 11
Page 169 of 398
Schedule "A"
[EXAMPLE — WILL BE ADJUSTED WITH EACH LMP AS APPLICABLE]
Planning Services
The County will provide the following Planning Services to the Municipality in conformance with
all statutory requirements:
Development Planning
• Applications for Minor Variance
• Zoning By -Law Amendments
• Official Plan Amendments (Local)
• Site Plan Control
• Part Lot Control Exemptions
• Telecommunication Tower review/comment
• [Other, according to local needs]
In addition to reviewing applications, preparing planning opinions and identifying any required
planning instruments to give effect to an application, development planning services include
responding to planning enquiries from third -parties or municipal staff, preparing reports for
consideration by Committees of Adjustment or Council and pre -submission consultation
meetings.
Policy Planning
• Housekeeping amendments to comprehensive Zoning By -Law
• By-law drafting for by-laws related to land use planning matters
• [Other, according to local needs]
• [Other — specific policy planning projects [e.g. a secondary plan] will be in addition to the
annual fee stipulated in the Agreement].
Page 11 of 11
Page 170 of 398
ElginCounty
Report to County Council
From: Mat Vaughan, Director of Planning and Development
Date: December 12, 2024
Subject: Approval of the West Elgin Official Plan
Recommendation(s):
THAT the Council of the Corporation of the County of Elgin repeals the Official Plan of
the Municipality of West Elgin as adopted by By-law No. 2008-13 and all subsequently
amendments thereto;
THAT the Council of the Corporation of the County of Elgin modifies and approves the
Official Plan of the Municipality of West Elgin as adopted by By-law 2023-75 as detailed
in the attached decision; and,
THAT staff be directed to provide notice of this decision in accordance with the Planning
Act.
Introduction:
This report is intended to provide County Council with information required to consider
granting approval to the above noted Official Plan which was submitted to the County of
Elgin for approval in October 2023 (attached for your reference along with the
recommended decision).
In accordance with Section 17 of the Planning Act the County, as approval authority, is
required to make a decision in which it may approve, modify, or refuse to approve an
official plan. If the County fails to make a decision within 120 days after the official plan
is received, any person or public body may appeal to the Ontario Land Tribunal.
Background and Discussion:
In September 2023, the Council of the Municipality of West Elgin adopted a new official
plan for the municipality replacing the existing plan that had been in effect for
approximately 16 years. The proposed new official plan was developed in accordance
with the Planning Act, the Provincial Policy Statement, and the County of Elgin Official
Plan and contains goals, objectives and policies established primarily to manage and
direct physical change and the effects on the social, economic, built and natural
environment of the Municipality including policies and measures to ensure the adequate
Page 171 of 398
provision of affordable housing, the protection of agricultural resources, and a
description of the measures and procedures for informing and obtaining the views of the
public in respect of various Planning Act processes.
County Staff have had the opportunity to review the official plan submission package
submitted by the Municipality, as required by the Planning Act. During our review it was
noted that a number of modifications would be required to ensure consistency with the
PPS and County OP. West Elgin Staff requested additional time to resolve a number of
these potential modifications, particularly to their official plan schedules. These matters
were resolved in late summer 2024, at which point a new PPS and new County OP
were anticipated to be in place by the time the West Elgin OP was scheduled to be
heard by County Council. As such, the OP was reviewed again, this time against the
new PPS and adopted County OP with additional modifications incorporated to ensure
the Municipality does not have to undertake a conformity amendment immediately after
approval of the OP.
In total there are 74 recommended modifications to the Plan. These modifications have
been reviewed by the Municipality and all parties have provided their concurrence with
respect to the modifications which can be described as generally falling into two
categories (see attached decision for further detail):
Correction of technical and administrative issues and errors (as would normally
be expected with the production of a new document such as this); and,
Modifications to ensure compliance with the new Provincial Planning Statement
and the Adopted County Official Plan.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Page 172 of 398
Local Municipal Partner Impact:
This Official Plan will impact the Municipality of West Elgin.
Communication Requirements:
The Notice of Decision will be sent to the Municipality and anyone prescribed under the
Planning Act.
Conclusion:
Based on the analysis contained in the Discussion section of this report, it is in the
opinion of staff that Council may grant approval to the Municipality of West Elgin Official
Plan, as modified, as the plan:
• Is consistent with the Provincial Planning Statement;
• Conforms to the policies of the County Official Plan; and
• Represents good planning and is in the public interest.
If County Council approves this new official plan, the Municipality will not be required to
undertake another update to the Plan for a period of ten years
Attachments:
• Adopted West Elgin Official Plan August 2023
• West Elgin Official Plan Decision —Appendix A
All of which is Respectfully Submitted
Paul Hicks
Consulting Planner
Mat Vaughan,
Director of Planning and Development
Approved for Submission
Blaine Parkin
Chief Administrative Officer
Page 173 of 398
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Page 174 of 398
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Page 175 of 398
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Page 176 of 398
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Page 177 of 398
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Page 185 of 398
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Page 187 of 398
Municipality of West Elgin
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1 Introduction................................................................................................................
1.1 Context for the Plan.............................................................................................
1.2 Basis for the 2022 Plan.........................................................................................
1.3 Effect of the Plan..................................................................................................
1.4 Organization and Interpretation of the Plan .........................................................
1.5 Conformity with the Provincial Policy Statement and County of Elgin Official Plan
2 Official Plan VISION AND GOALS..................................................................................
2.1 Vision................................................................................................
2.2 Goals.................................................................................................
2.3 Objectives.........................................................................................
3 Growth Management...............................................................................
3.1 Objectives for Growth Management .................................................
3.2 Growth Forecast...............................................................................
3.3 Growth Strategy and Urban Structure ...............................................
4 Economic Development............................................................................
4.1 Objectives for Economic Development ..............................................
4.2 Economic Development....................................................................
4.3 Land Use Considerations........................................................................
5 General Policies.............................................................................................
5.1 Complete Communities..........................................................................
5.2 Climate Change......................................................................................
5.3 Parks, Open Space Trails and Recreational Facilities ...............................
5.4 Accessory Dwelling Units........................................................................
5.5 Home Occupation and Businesses..........................................................
5.6 Bed and Breakfast..................................................................................
5.7 Special Residential.................................................................................
5.8 Lodging Houses......................................................................................
5.9 Cannabis Growth....................................................................................
5.10 Institutional Uses...................................................................................
5.11 Land Use Compatibility...........................................................................
5.12 Infrastructure Considerations.................................................................
1
1
1
2
2
4
5
5
5
5
7
7
7
.8
16
16
16
17
18
18
18
19
20
20
20
21
21
21
21
22
23
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6 Environment and Resource Policies..........................................................
6.1 Objectives for Resources and the Environment .................................
6.2 Natural Heritage................................................................................
6.3 Natural Hazard Lands........................................................................
6.4 Water Resources...................................................................................................
6.5 Mineral Aggregate Resources................................................................................
6.6 Petroleum Resources............................................................................................
6.7 Cultural Heritage and Archaeological Resources ....................................................
7 Land Use Policies..........................................................................................................
7.1 Agricultural Area...................................................................................................
7.2 Tier 1 Settlement Areas.........................................................................................
7.3 Tier 2 Settlement Areas.........................................................................................
7.4 Tier 3 Settlement Areas.........................................................................................
7.5 Lakeshore Area.....................................................................................................
7.6 Rural Residential Area...........................................................................................
7.7 Rural Commercial and Employment......................................................................
8 Secondary Plans............................................................................................................
8.1 Port Glasgow Secondary Plan................................................................................
9 Infrastructure...............................................................................................................
9.1 Transportation......................................................................................................
9.2 Water, Wastewater and Stormwater Management ...............................................
9.3 Municipal Drains...................................................................................................
9.4 Electrical Power Facilities......................................................................................
9.5 Alternative and Renewable Energy Systems, Energy Conservation and Generation
9.6 Waste Management..............................................................................................
9.7 Public Utilities.......................................................................................................
9.8 Green Design and Green Infrastructure.................................................................
9.9 Human made Hazards...........................................................................................
10 Consultation and Engagement......................................................................................
10.1 Participation and Consultation..............................................................................
10.2 Pre -Consultation Requirements.............................................................................
10.3 Consultation and Engagement...............................................................................
11 Interpretation and Implementation..............................................................................
24
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44
45
60
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66
67
70
70
79
79
89
91
91
91
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Municipality of West Elgin
23 Offl6aIC: allan
11.1 General.................................................................................................
11.2 Delegation of Authority.........................................................................
11.3 Official Plan Amendments.....................................................................
11.4 Five Year Review of Official Plan............................................................
11.5 Decision, Notice and Appeal to Ontario Land Tribunal ...........................
11.6 Existing, Non -Complying and Non -Conforming Uses ..............................
11.7 Planning Studies....................................................................................
11.8 Secondary Plans....................................................................................
11.9 Community Improvement Plans............................................................
11.10 Community Benefits..............................................................................
11.11 Parkland Dedication..............................................................................
11.12 Official Plan Amendments.....................................................................
11.13 Zoning By-law........................................................................................
11.14 Temporary Use By-Laws........................................................................
11.15 Interim Control By-law..........................................................................
11.16 Part Lot Control.....................................................................................
11.17 Plans of Subdivision...............................................................................
11.18 Draft Plan of Condominium...................................................................
11.19 Site Plan Control....................................................................................
11.20 Committee of Adjustment.....................................................................
11.21 Consents...................................................................................
11.22 Capital Works............................................................................
12 Definitions........................................................................................
Appendix1...............................................................................................
Schedules.................................................................................................
Maps........................................................................................................
•E
94
95
96
97
100
100
101
102
102
105
106
108
109
130
133
134
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IIII III ,,,%T 0 IIII S CIIII IIII IIII IIII ,1 U IIII
Schedule 1—Municipal Structure
Schedule 2 — Natural Heritage Features
Schedule 3 — Natural Hazards
Schedule 4—General Land Use
Schedule 4A — Land Use Plan — Settlement Area - Rodney
Schedule 4B — Land Use Plan — Settlement Area — West Lorne
Schedule 4C — Land Use Plan — Eagle, New Glasgow, Clachan
Schedule 4D — Land Use Plan — Rural Residential
Schedule 4E — Land Use Plan — Port Glasgow Secondary Plan Area
Schedule 5 -Transportation
Schedule 6 - Aggregate Resource Areas, Noise Sensitivity Area, and Sewage Treatment Plants,
Petroleum Resources and Closed Waste Disposal Sites
IIII III S�„'T 0�,,�� IIII "°"VII AII° "S
Map 1: Significant Groundwater Recharge Areas, Lower Thames Valley Watershed
Map 2: Significant Groundwater Recharge Areas Vulnerability
Map 3: Aquifer Vulnerability, Lower Thames Valley Watershed
Map 4: Highly Vulnerable Aquifers, Lower Thames Valley Watershed
Map 5: West Elgin Intake Protection Zones
Map 6: West Elgin Areas where Activities are or would be Drinking Water Threats
MAP 7: Soil Compatibility for Agriculture
IIII III �,,,%T 0,,,�� IIII TNB IIII
Table 3.1: Municipality of West Elgin, 2046 Population Forecast
Table 3.2: Municipality of West Elgin, 2046 Housing Forecast
Table 3.3: Municipality of West Elgin, 2046 Employment Forecast
Table 6.1: Guidance for Assessing Impacts on Natural Heritage Features
Table 7.1: Residential Density
iv
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Municipality of West Elgin
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The Municipality of West Elgin (also referred to as Municipality within this document) is located
in southwestern Ontario in Elgin County, approximately 30 kilometers south of the City of
London. The Municipality is home to approximately 5,060 people (2021). The Municipality was
formed in January 1998 by the amalgamation of the Township of Aldborough and the Village of
West Lorne, with the Village of Rodney having been previously amalgamated with the Township
of Aldoborough in March 1993. The Municipality's landscape is characterized by its farm fields
and location between the shores of Lake Erie and the Thames River. Ontario's main highway,
the 401, passes through the Municipality, providing direct access to Windsor and Detroit (to the
west) and the Greater Golden Horseshoe (to the east). The Municipality's setting provides
recreational and economic opportunities, while protecting the natural beauty of the area.
The Municipality's Official Plan (OP) is prepared in accordance with the Planning Act, R.S.O.
1990, c. P. 13. (Planning Act), which provides municipalities with a set of requirements to follow
when preparing an Official Plan. In accordance with the Planning Act, municipalities are
required to review their Official Plans every five years to determine whether updates are
required to the Official Plan to address prescribed matters and any directions set out in the
Planning Act. Municipalities are also required to review their Official Plans following the
approval of an upper -tier official plan within one year of their approval to ensure that the local
Official Plan conforms to that of the upper -tier. The current, in -force, Municipality of West Elgin
Official Plan (OP) was adopted by the Municipality in 2008 and approved by the province in
2011. Since that time, a number of revisions to the Planning Act and Provincial Policy Statement
(PPS) have been made that require the Municipality to revisit the OP in order to ensure it
remains consistent with Ontario's present-day legislative and policy planning framework.
1.2 Basisthe 2022 Plan
In 2020, the Municipality of West Elgin initiated the process of developing a New Official Plan to
direct growth and development in the Municipality for the next 20 years and beyond. The basis
for this 2022 Official Plan includes the PPS, 2020, the County Official Plan (2013) along with a
Policy Directions Report (2022) which examines the detailed policy context, growth trends and
projections, growth management as well as agriculture, natural resources and natural hazards.
The preparation of the New Official Plan also included meetings with Council, regular
engagement with the Technical Advisory Committee (TAC), and consultation with the public.
This Plan is intended to provide planning guidance for a planning period of 2022-2046. For
additional detail on the basis for the Official Plan, refer to Part 2 — Official Plan Objectives.
Page 192 of 398
Municipality DfWest Elgin
2023 Of Cia| P|an
This Plan was adopted by the Municipality of West Elgin on August 101h of 2023 and approved
h»the County ofElgin on/MONTH\of(YEAR).
1~3 Effect of the Plan
After this Official Plan is approved by Council and adopted pursuant to the Planning Act, no
work shall be undertaken and, except as provided for under the Planning Act, no By-law shall be
passed for any purpose that does not conform to the Plan.
1~4 Organization and Nnteirpretat~on of the Plan
1.4.1 Official Plan Contents
The Official Plan includes the policies and text within the Plan, along with the Schedules and
Definitions. Material changes to the text and schedules of this document require an Official
Plan Amendment. Minor changes, including any formatting, typographical errors and
numbering changes do not require an Official Plan Amendment. Updates or modifications, for
instance minor boundary adjustments, to the maps within this Official Plan do not require an
Amendment.
1.4.2 Organization Ofthe P|BO
The Plan consists oftwelve Parts:
Part 1 — Introduction includes the rationale for the update to the Official Plan and details on
the effect, organization and interpretation ofthe content included.
Part 2 — Official Plan Objectives establish the direction for the policies in the corresponding
sections inthe body ofthe Official Plan.
Part 3 — Growth Management is comprised of the Growth Forecast, Growth Strategy and
Urban Structure.
Part 4 — Economic Development provides an overview of the objectives for Economic
Development.
Part 5 — General Policies is comprised of policies that are generally applicable throughout the
Municipality, regardless of land use designation.
Part 6 — Environment and Resource Policies is comprised of content on Natural Heritage,
Natural Hazard Lands, Water Resources, Mineral Aggregate Resources, Petroleum Resources,
Cultural Heritage and Archaeological Resources, and Climate Change.
Part 7 — Land Use Policies is comprised of content on Agricultural Areas, Settlement Areas,
Hamlets, Highway Commercial, Open Space, and Waste Management Centre.
Part 8- Secondary Plans is comprised of approved secondary plans, which provide more
detailed direction for the planning ofspecific areas inthe Municipality
N
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Municipality DfWest Elgin
2023 Of Cia| P|an
Part 9 — Infrastructure is comprised of policies pertaining to roads, sanitary, water, storm -
water, power, energy, utilities and green infrastructure.
Part 1O—Consultation and Engagement outlines the pre -consultation requirements and
consultation and engagement with the public and Indigenous communities.
Part 11 — Interpretation and Implementation describes how the objectives, policies, schedules
and maps ofthe Official Plan will beimplemented.
Part 12 — Definitions — includes defined terms which form part of the Official Plan.
1.4.3 IOte[D[etBt'OO
1.4.31 Geir�&[B�
The contents ofthis Plan should beconsidered inits entirety when applying orinterpreting
policy. The Municipality ofWest Bgin'aCouncil, appointed Committees, and Municipal staff are
responsible for the interpretation ofthis Plan. From time totime, the Municipality may need to
refer to Provincial Guidelinesor County Policies when applying policies of this plan.
14,12 CDirfhCtiir�g �DhCies
|ngeneral, where two policies are in conflict, the more restrictive policy applies, however
interpretation shall besubject tothe discretion ofthe Municipality.
1, 4,3, �3 [),DUirdB[Yir�te[p[etBtiDir�
The boundaries onall schedules are approximate unless defined using roads, railways, parcel
boundaries orphysical features in which case the boundaries are to be considered absolute.
The following schedules are included and referenced throughout this Plan:
* Schedule l—Municipal Structure
* Schedule 2— Natural Heritage Features
* Schedule 3— Natural Hazards
* Schedule 4—General Land Use
* Schedule 4A—
Land Use Plan
— Settlement Area Rodney
* Schedule 4B—
Land Use Plan
— Settlement Area — West Lorne
* Schedule 4C—
Land Use Plan
— Eagle, New Glasgow, Oachan
* Schedule 4D—
Land Use Plan
— Rural Residential
* Schedule 4E—
Land Use Plan
— Port Glasgow Secondary Plan Area
* Schedule
Transportation
* Schedule
Aggregate Resource Areas, Noise Sensitivity Area, and Sewage
Treatment Plants,
Petroleum
Resources and Closed Waste Disposal Sites
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Municipality DfWest Elgin
2023 Of Cia| P|an
1~5 Con-foinimitywi1h the Pirov~nc~aNPoN~cy Stateirnent and County of Elgin
Official Plan
1.5.1 [r[OV'OC'B| Policy Statement
Section3ofthePkznn/ngActrequiresnounidpa|itiestonoakedecisionsandenacth»-|avvs
which are consistent with the Provincial Policy Statement (PPS). The PPS, 2020 is inclusive of
four sections that develop a narrative of provincial direction on land use planning and
development, which are: Building Strong Communities, Wise Use and Management of
Resources, Protecting Public Health and Safety and Implementation. The Municipality ofWest
Bgin'a[)ffioia| Plan has been prepared toalign with and beconsistent with the PPS, ZOZO.
1.5.2 COUOtu Of E|O'O [lfHC'B| [r|BO
The County of Elgin is the upper -tier municipality and the Municipality of West Elgin is the
lower -tier municipality that comprise a two-tier planning system. The County of Elgin Official
Plan provides direction on matters ofProvincial and County -wide interest. Based on the
Planning Act, the lower -tier municipality is to conform to the Official Plan of the upper -tier
municipality. The Municipality ofWest E|gin'a[)ffioia| Plan is prepared toalign with and
conform to the County ofElgin Official Plan (2013).
El
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Municipality of West Elgin
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The following vision and goals are intended to guide decision -making and provide context for
the detailed policies of this Official Plan.
The following vision statement encompasses the shared mission of West Elgin amongst all
those who live, work and play in the community and will serve as a guide to the community
through the planning horizon of this Plan and beyond:
"To provide a framework for growth and development aimed at enhancing the existing vibrant
rural community with clear directions for protecting our agricultural and environmental assets,
enhancing local services, community facilities and green spaces, ensuring that there is a range
and mix of housing for current and future residents to meet their needs, and, providing
opportunities for economic development."
In alignment with the Provincial and County direction and to guide the future pattern of
growth, the following five key goals have been established:
a) To focus growth within the existing serviced settlement areas of Rodney and West
Lorne while protecting the rural and agricultural character of hamlets and villages;
b) To achieve and foster sustainable growth in population, economic development and
housing;
c) To improve the range of housing opportunities with compact and compatible
development in an effort to build complete communities;
d) To protect and enhance natural and cultural heritage features and areas of
aggregate resource potential for extraction purposes; and
e) To improve essential community services related to health, education, recreation,
infrastructure and safety in collaboration with private partners and with
neighbouring municipalities and the County.
Further objectives intended to guide decision making and provide context for detailed policies
of this Official Plan are contained in the following sections:
• Growth management;
• Economic development;
• Environment and resource ;
9
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Municipality DfWest Elgin
2023 Of Cia| P|an
• Land use;
• Infrastructure;
• Consultation and engagement; and,
• Implementation.
Page 197 of 398
Municipality of West Elgin
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3A Objectives foir Growth Management
a) To have a steady growth of population and development that is focused primarily in the
Tier 1 settlement areas;
b) To promote financially sustainable development that is within the Municipality's
financial abilities;
c) To direct future infrastructure investment according to the settlement area tiers;
d) To maintain an agricultural sector of the economy;
e) To establish boundaries between settlement areas and agricultural areas by
discouraging urban uses in the agricultural areas and implement edge planning tools, as
appropriate;
f) To create and foster liveable settlement areas that maintain and enhance the character
of the Municipality;
g) To provide an adequate supply and range of housing types in appropriate locations; and
h) To promote economic growth appropriately scaled and located.
The Official Plan is intended to provide planning guidance for a planning period of up to
approximately 25 years. This Official Plan has been prepared up to a 2046 time horizon. It is
intended that this Plan will be monitored, reviewed and amended as necessary to maintain its
currency and usefulness.
3.2.2 Population Growth
The following population growth forecasts shall be used for the basis of long-range municipal
planning, growth management and municipal infrastructure planning. Table 3.1 describes the
population forecast for the Municipality of West Elgin between 2021 and 2046.
2021
5,100
2026
5,300
2031
5,700
2036
5,900
2041
6,200
2046
6,500
Source: Forecast by Watson & Associates Economist Ltd., 2021
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The housing growth forecast shall be used for the basis of municipal planning related to
servicing, community facilities, parks and recreation space and other growth management
sectors for serving the anticipated growth. Table 3.2 describes the housing growth forecast for
the Municipality of West Elgin between 2021 and 2046.
2021
2,180
2026
2,310
2031
2,500
2036
2,680
2041
2,830
2046
2,950
2021 to 2046
770
Source: Forecast by Watson & Associates Economist Ltd., 2021
3.2.4 Employment Growth
The Municipality's employment forecast is illustrated in Table 3.3 below.
2021
2,200
2026
2,400
2031
2,600
2036
2,800
2041
2,900
2046
3,000
2021 to 2046
880 (figures have been rounded)
3.3 GrowthStrategy Ili Structure
The majority of the Municipality's future growth will be directed to the Tier 1 settlement areas
of Rodney and West Lorne, as shown on Schedule 1. These settlement areas are the only areas
of West Elgin which are serviced by municipal water supply and municipal sanitary sewage
systems with reserve capacities to accommodate growth. By directing the majority of future
population growth to the two villages, the amount of land needed to accommodate this growth
will be used most efficiently, the viability of these settlements will be improved, the investment
in municipal infrastructure better utilized and the loss of prime agricultural land to
development minimized. In addition, the Port Glasgow Community area shall accommodate
growth and development on public and private services in accordance with the Port Glasgow
Secondary Plan in Section 8.1 of this Plan, and other policies as applicable.
n.
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"" ': m .21 u u,��u ii i III II Suruciuire
Schedule 1 shows the Municipal Structure, illustrating the location of settlement areas and the
Agricultural Area.
"'
Setterneir�i Area
As identified in the Elgin County Official Plan, the settlement areas are divided into three tiers
based on their scale, function and the level of services that exist.
a) Tier 1 Settlement Areas
The Municipality has two tier 1 settlement areas: Rodney and West Lorne. These settlement
areas generally have the largest population and are serviced by municipal water and municipal
sanitary sewage systems. It is the intent of this Plan to direct the majority of growth to Tier 1
settlement areas through compact, complete mixed use communities.
b) Tier 2 Settlement Areas
The Municipality has two Tier 2 settlement areas: New Glasgow, and Eagle . These settlement
areas are generally smaller in population than Tier 1 settlement areas and are on partial
municipal services (municipal water/individual on -site sanitary sewage or individual on -site
water/municipal sanitary sewage services). Port Glasgow is serviced by the West Elgin Primary
Water Supply System. Municipal sanitary sewage services are not available in Port Glasgow and
rely on private on -site systems, which are primarily septic tank and tile bed systems.
Limited development is permitted in these settlement areas given the absence of full municipal
services. Development on partial services is permitted to allow for infilling and rounding out of
existing development provided that the proposed development is within the reserve sewage
system capacity and reserve water system capacity and if site conditions allow for the long-
term use of these services. Specific policies guiding the development of the Port Glasgow area
are contained within Section 7.5 and Section 8.1 of this Plan.
c) Tier 3 Settlement Areas
The Municipality has one Tier 3 settlement area: Clachan. These settlement areas are generally
the smallest and are predominately residential in function and do not have any municipal
services. Limited development (including new lot creation) is permitted.
Areas designated 'Rural Residential' include concentrations of existing rural residential
development on Graham Road (County Road No. 76) south of West Lorne between Thomson
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Line and Talbot Line (Eagle) and on Pioneer Line between Rodney and West Lorne. The size and
shape of undeveloped parcels in these areas limits their use for agricultural purposes. The
potential for adverse impacts on farming operations is not considered significant as a result of
existing development. Very limited development in the form of single unit dwellings on large
lots is permitted in these areas given the surrounding context and absence of full municipal
services.
3.3.3 Development in Settlement Areas
Settlement areas are the focus of growth and development. Full municipal sewage and water
services are the preferred form of servicing in the settlement areas. New development in
settlement areas is intended to take place on full municipal services where possible. If such
services are not available, Council may consider development which uses alternate, interim
services, where it can be justified in accordance with the policies of Section 9.2 of this Plan.
Proponents may be required to prepare an Interim Servicing Study as described in this Plan.
The Municipality recognizes a hierarchy of servicing and may consider the use of municipally or
privately owned and operated communal systems for new development, individual on -site
private systems and partial municipal services for infilling and minor rounding out of existing
development.
Rodney and West Lorne are serviced by sewage treatment plants with lagoon back-up. The
Rodney plant is located within the settlement area in the southwest quadrant, with access from
Pioneer Line. The West Lorne plant is located outside the settlement area abutting the
southeast quadrant with access from Thomson Line. While many areas of West Elgin are
serviced with municipal water, there are still areas that remain on and rely on well water.
31 etfllerneir. i. Are II::: II ir sii ir
The settlement area boundaries are shown on Schedule 1. A settlement area expansion shall
only be considered through a municipal comprehensive review, as outlined in the PPS and
defined in this Plan, which examines the following:
a) The land capacity within the existing settlement areas to determine whether there is
sufficient supply of land to accommodate future growth through greenfield and
intensification development over the planning horizon;
b) The availability of existing or planned infrastructure and public service facilities which
are planned or available to accommodate growth;
c) Infrastructure and financial implications of growth;
d) Where an expansion is located in prime agricultural areas:
the lands do not comprise specialty crop areas;
alternative locations have been evaluated and there are no reasonable
alternatives which avoid prime agricultural areas and there are also no
reasonable alternatives on lower priority agricultural lands in prime agricultural
areas;
im
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iii. the new or expanding settlement area is in compliance with the minimum
distance separation formulae; and,
iv. impacts from new or expanding settlement areas on agricultural operations
which are adjacent or close to the settlement area are mitigated to the extent
feasible.
e) Implications for natural heritage features and/or any natural hazards.
3e 3,3 2 Setterneiri Area [�"Xpairusioiruisde of a uurflcipal 11 rnpi dheir s e IlR.evi
Notwithstanding Policy 3.3.3.1, the Municipality may permit adjustments of the Settlement
Area boundaries outside a comprehensive review, as outlined in the PPS and defined in this
Plan, provided:
a) There is no net increase of land within the settlement areas;
b) The adjustment would support the Municipalities' ability to meet growth,
intensification and redevelopment targets;
c) Prime agricultural areas are addressed in accordance with 3.3.3.1 d) and e); and,
d) The Settlement Area to which lands would be added can be appropriately serviced and
there is sufficient reserve infrastructure capacity to service the lands.
u.a: 41 �eiru &4u Iluui�eiru sffii�ioir.
The Municipality encourages intensification primarily within Tier 1 and Tier 2 settlement areas,
in accordance with the policies of this Plan as applicable, as well as in Port Glasgow in
accordance with the policies of Section 8.1 of this Plan and other policies as applicable. All new
intensification may be permitted where such development would constitute minor infilling or
rounding out of existing development within the Settlement Area, hamlet and Port Glasgow
boundaries.
3A 2 irieirusfficaiioiru T a rg i
Intensification is the development of a property, site or area at a higher density than currently
exists through:
a) Redevelopment, including the reuse of brownfield and greyfield sites;
b) The development of vacant and/or underutilized lots within previously developed areas;
c) Infill development; and,
d) The expansion or conversion of existing buildings.
The Official Plan intensification target is 10%, recognizing that the majority of future growth is
expected to occur on greenfield lands within the Tier 1 settlement areas.
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3.3.5 Greenfield Areas
Areas of Greenfield development shall take the form of extensions to the existing built-up area
subject to the policies in Section 7 of this Plan. Development in Greenfield Areas shall require a
phasing plan based on the extension of municipal services and utilities.
3.3.6 Agricultural Area
In general, the Agricultural Area is inclusive of all lands outside settlement areas, the Lakeshore
Area, Hamlets, and Rural Residential Areas as shown on Schedule 4 of this Plan. The Agricultural
Area is characterized primarily by agriculture and clusters of development of insufficient size
and variety of uses, to warrant designation as a Rural Residential Area or Hamlet. Any new
servicing shall be through individual on -site sewage services and individual on -site water
services, or by municipal water services, provided that such development is consistent with
natural heritage and resource protection policies and does not increase the overall density in
the Agricultural Area. Additional polices for guiding development within the Agricultural Area
are provided in Section 7.1 of this Plan.
3.3.7 Agricultural System
The Municipality's agricultural system is comprised of inter -connected elements that
collectively create an important component of the Municipality's economy. The Agricultural
system includes all prime agricultural areas and rural lands, as well as the supporting agri-food
network and associated infrastructure which are essential to the success and vibrancy of the
sector. Section 7 of this Plan provides additional guidance for the agricultural system, including
opportunities for economic development, including guidance for agricultural uses, agricultural -
related uses, on -farm diversification and agri-tourism uses.
The Municipality is part of a larger regional market area and should support meeting the needs,
affordability and preferences of residents of all ages and abilities in a manner which is compatible with
the scale of the existing communities and commensurate with the services required to support it. The
Municipality will encourage innovative housing designs particularly those which offer energy efficiency,
reduced municipal expenditures or lower costs to purchasers, including but not limited to accessory
dwelling units such as basement apartments, garden suits, tiny homes as well as alternative ownership
models. The Municipality may participate in the housing programs of other levels of government in
order to achieve the residential goals of the Plan. The Zoning By-law will be amended to allow for
innovative housing, transitional housing and supportive housing where it is recognized to be in
accordance with good land use planning principles. The Municipality shall support programs and policies
encouraging a wide range of housing opportunities including rental housing in order to meet identified
housing needs in accordance with good land use planning principles
3,381 .1 o u.usiir„ u IID IID II
A minimum of 15-year supply of land shall be designated for residential purposes at all times to
accommodate future housing needs. The Municipality will also maintain a minimum of a 3-year
supply of land with servicing capacity for residential units in draft approved or registered plans.
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3, . , 8" 21 �R. eiu I i�
The Municipality will seek a balance in housing tenure. Conversions of existing rental accommodation to
condominium or other forms of ownership shall be discouraged. The municipality may consider
conversion of existing rental accommodation where the rental vacancy rate, as defined and reported
annually through the Canada Mortgage and Housing Corporation Rental Market Survey, is at or above
3 %.
3,3,8,3 wl,I II"l TeIrII" I eIIIi
The municipality may consider identifying suitable areas for short term rentals, and establish a
framework for their regulation through By-law which may prescribe standards for licensing, number and
size of short term rental in the municipality and for prohibiting the development of such property that
does not conform to the standards or impedes the goal of providing affordable housing to residents
Affordable housing will be encouraged to locate in close proximity to shopping, community facilities,
and existing or potential public transit routes such as arterial or collector roads. Consideration will be
given to modifications to existing zoning and servicing standards that will facilitate the provision of
affordable housing units in new residential developments where such revisions are in accordance with
the intent of the Official Plan.
ffoiirdabl le L.iou..0 i°ing IDeNned
Affordable housing is defined as:
a) in the case of ownership housing, the least expensive of:
housing for which the purchase price results in annual accommodation costs
which do not exceed 30 percent of gross annual household income for low and
moderate income households; or,
housing for which the purchase price is at least 10 percent below the average
purchase price of a resale unit in the regional market area.
b) in the case of rental housing, the least expensive of:
i. a unit for which the rent does not exceed 30 percent of gross annual household
income for low and moderate income households; or,
ii. a unit for which the rent is at or below the average market rent of a unit in the
regional market area.
1 •:i.i, 4 2 ffoiirvdabl le Il...11r»a..0 ring I'arget
The Municipality shall encourage all new residential and mixed use development in settlement
areas and hamlets, to include a target of 20% affordable housing units or dwellings. This target
shall be calculated as affordable based on the definition in Section 3.3.8.4.1 and applied to the
entirety of the development. The Municipality is planning for 770 new residential units
between 2021 and 2046, which requires the Municipality to provide approximately 154 new
affordable housing units by 2046.
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b :3.8 i . 3 AffoirdabIe Fi o u..0 °i n g II rg e t AcdNeveirnent
To support affordable housing, the Municipality will work collaboratively with the private
sector to provide a range of housing types, unit sizes, affordability and tenure arrangements at
various densities and space to meet the needs and income levels of current and future
residents. The Municipality may also consider additional tools, including but not limited to
Community Improvement Plan incentives and alternative development standards.
3.3.9 Employment Lands
3,391 [:: r 11 11 r e ir. i II..aird Supp1y1
The Municipality will maintain a sufficient supply of employment lands to provide opportunities for a
variety of economic development opportunities. The Municipality's employment lands are mainly
located in Rodney and West Lorne. Refer to Schedules 4, 4A and 4B for additional details.
3, 3.9 . 2 �:' . u u4I I['r III II u.e ir. i..airds
Outside of the Villages of Rodney and West Lorne, the Municipality has several Rural Employment Lands,
designated Employment and Employment/Commercial on Schedule 4. The majority of these lands are
located in the rural area in proximity to Highway 401. These lands are expected to accommodate a
limited share of future municipal -wide non-residential development and forecast employment growth.
33 , 9 3 Coirweirsioirf I[.'r III II r e a . i. ..airds
it
Any proposal to convert lands within a designated Employment Area to another type of land use will
only be considered through a Municipal Comprehensive Review which demonstrates:
a) the land is not required over the long term;
b) there is a need for the conversion;
c) there is sufficient supply of employment lands to accommodate employment growth;
d) there is existing or planned infrastructure and public service facilities to accommodate
the proposed use;
e) the proposed use meets the interest of the public in the long and short-term, rather
than employment uses; and
f) the land use is compatible.
3.3.10 Employment Areas
The Municipality's designated Employment Areas are shown on Schedule 4, 4A and 4B. These are
generally located in the Villages of Rodney and West Lorne and primarily designated as Employment on
Schedule 4A and Schedule 4B. These lands are serviced or readily capable of being serviced by both the
municipal water supply and municipal sanitary sewage system. The supply of Employment land in the
Municipality will be reviewed periodically through the Municipality's Municipal Comprehensive Review
to ensure that there is an appropriate amount of designated land to meet the Municipality's long term
planning needs. The majority of the current supply of vacant employment land is located in the Village
of Rodney, with a small portion located in the Village of West Lorne.
El
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Any proposal to convert lands within a designated Employment Area to another type of land use will
only be considered through a Municipal Comprehensive Review which demonstrates:
a) the land is not required over the long term;
b) there is a need for the conversion;
c) there is sufficient supply of employment lands to accommodate employment growth;
d) there is existing or planned infrastructure and public service facilities to accommodate the
proposed use;
e) the proposed use meets the interest of the public in the long and short-term, rather than
employment uses; and
f) the land use is compatible.
15
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4®' Objectives foir Econoimic Development
a) To support future infrastructure investment for development;
b) To maintain agriculture as a significant component of the local economy and the
infrastructure necessary to support it;
c) To attract growth industries, expand existing where there are employment
opportunities;
d) To enhance tourism through new and existing attractions; and
e) To support home based occupations and businesses.
i
The Municipality is located in close proximity to the western part of the County of Elgin, along
the north shores of Lake Erie with access to Provincial Highway 401. This Plan encourages forms
of development which expand the economic development of the Municipality, improve the
Municipality's fiscal position and positively contribute toward the development of a balanced
community through local employment opportunities.
The Municipality shall promote agricultural, employment and commercial development that
would strengthen, expand and diversify its economic base, which would not burden municipal
infrastructure and which would be compatible with existing development and neighbouring
land uses.
To this end, the Municipality shall support and facilitate the implementation of the County
Economic Development Plan where it is in the best interests of the community to do so, as well
as business recruitment and expansion measures in West Elgin.
4.2.1 Collaborative Economic Development
Council will work in conjunction with neighbouring municipalities and the County in order to
give focus and direction to its economic development efforts. Where appropriate, the
Municipality will coordinate its economic development efforts with Elgin County and other
municipalities within the County.
4.2.2 Tourism
The Municipality shall also encourage tourism through improving, and increasing awareness of,
its natural and cultural heritage, through supporting new tourism initiatives, activities and
establishments and through capitalizing on the untapped potential of the Lake Erie shoreline.
The Municipality shall promote the preservation and enhancement of historic sites, districts,
neighbourhoods and the natural ecological features and functions that directly contribute to
the attraction of West Elgin as a tourist destination
in
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4.2.3 Commercial and Employment Economic Development
Council will actively encourage the development of new and expanded commercial and
employment uses within the Municipality. The Municipality, in cooperation with Elgin County
and other jurisdictions, will pursue the development of employment and mixed employment/
commercial uses in the Rodney employment area where there is access to full municipal
services. Council will encourage the establishment of commercial and employment uses which
support and enhance the agricultural sector of the Municipality's economy.
4.3 Land Use Consideirations
The Municipality will encourage the reuse of vacant employment buildings, intensification of
Employment Areas and the redevelopment of vacant employment sites. Council will work to
ensure that the physical needs ofbusiness are addressed, ensuring that:
a) A diversity of zoned and ideally serviced sites are available to support a range of
employment and service activities;
b\ Settlement areas are adequately served by telecommunication facilities; and
c\ Employment areas are well designed and have a high level of available
amenities, including access to major transportation routes that are attractive to
new investors.
17
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5A Complete Communities
The Municipality values the need for settlement areas to be planned as complete communities
that include an appropriate mix of residential, local services, commercial, employment,
institutional and recreational uses. Complete communities will be sustained with gentle
intensification, mixed land uses and appropriate densities.
5.2 Climaterm
The Municipality recognizes the importance of providing a strong policy framework for
addressing the impacts of a changing climate. Impacts of a changing climate refers to the
present and future consequences from changes in weather patterns at local and regional levels
including extreme weather events and increased climate variability. The Municipality's
approach includes objectives and actions to mitigate greenhouse gas emissions and provide for
adaptation to a changing climate including through increasing resiliency. The Municipality's
approach to climate includes the following, but is not limited to:
a) Implementing a hierarchy of settlement areas, where future growth and development
is compact and concentrated in a few locations so as to preserve the agricultural land
base and reduce the potential for commuting (refer to Section 3.3 for additional details);
b) Protecting important natural heritage features and functions (refer to Section 6.2);
c) Restricting development within known hazards areas, including shoreline areas which
may be subject to erosion, wave uprush and flooding, as well as riverine flood hazards
and areas with unstable slopes (refer to Section 6.3);
d) Supporting and promoting opportunities for complete streets and active transportation
infrastructure (refer to Section 9.1);
e) Integrating when possible the planning of stormwater, sewage and water services for
optimization, feasibility and financial viability of systems and to prepare for the impacts
of a changing climate (refer Section 9.2);
f) Promoting and supporting opportunities for energy conservation and the production of
alternative and renewable energy systems (refer to Section 9.5); and,
g) Promoting green development and infrastructure standards (refer to Section 9.8).
In an effort to reduce greenhouse gas emissions, the Municipality will:
h) Promote settlement areas structure and active transportation network;
i) Support any efforts by the County on specific initiatives to reduce greenhouse gas
emissions;
j) Collaborate and implement any objectives of a climate change action plan or related
plan; and
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k) Contribute to carbon capture strategies and actions through tree planting and
enhancing and protecting tree cover.
5.3 Parks, Open Space Trailsn ecru tl rn Facilities
Parks and public open space are generally limited to Rodney and West Lorne. In each
settlement area, there may be found the main recreation complex capable of accommodating a
variety of active and passive recreational activities. This includes the Fairgrounds and
Community Centre in Rodney and the West Elgin Sports Centre and Arena and Miller Park in
West Lorne. Smaller -scale or neighbourhood parks on the other hand are generally non-
existent. Cemeteries contribute to the open space character of both settlement areas.
Within areas designated Parks and Open Space on Schedules 4A, 4B and 4E, the primary use of
land shall be for public parks, natural areas, outdoor recreation facilities and cemeteries, unless
otherwise noted in the Port Glasgow Secondary Plan with respect to Parks and Open Space in
Port Glasgow. Secondary uses may include buildings and structures appropriate to park -like
setting such as community centres, arenas and similar indoor facilities.
5.3.1 Neighbourhood Parks
Neighbourhood parks may be established to meet local needs or to otherwise contribute to the
form and character of the community. Neighbourhood Parks may be established in all land use
designations, and shall be zoned as Open Space in the Zoning By-law.
5.3.2 Acquisition of Parkland
Future parkland shall primarily be acquired through dedications as a condition of lands being
subdivided or otherwise developed, or through purchase using monies received from cash -in -
lieu of providing parkland in areas where parkland is not considered necessary or appropriate,
or where the lands available for dedication would be insufficient in size or deficient in terms of
location. Lands proposed to be dedicated for park purposes shall be evaluated on the basis of
the following criteria:
a) proximity to existing parks and open space,
b) proximity and access to users,
c) size, shape, topography and drainage,
d) development and maintenance costs,
e) potential for expansion, and
f) contribution to community form and character.
5.3.3 Land Ownership
Where lands designated Parks and Open Space or are zoned accordingly are in private or quasi -
private ownership, such designation does not imply that these lands are necessarily free and
open to the general public or that these lands will be ultimately acquired or always maintained
by the Municipality or any other public authority as open space. It is expected that these areas
will be used and maintained as open space as long as conditions permit and that development
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of adjoining lands will be undertaken in such a manner which complements and ensures the
long-term protection of these areas as open space.
5.4 Accessoryire nits
The Municipality recognizes accessory dwelling units as an important component to support a
range and mix of housing options. Accordingly, accessory dwelling units are permitted
throughout the Municipality in single -detached, semi-detached or rowhouse dwellings in
accordance with the following:
a) An additional dwelling unit in the principal building and an additional dwelling unit in an
ancillary building or as a tiny home on the same lot, for a total of three residential
dwellings on one property, shall be permitted;
b) The lot size and configuration are sufficient to accommodate required infrastructure,
adequate parking, green spaces and amenity areas for both the principal dwelling and
the accessory dwelling unit(s);
c) The accessory dwelling unit(s) meet(s) all applicable law;
d) The overall appearance and character of the principal dwelling is maintained in
accordance with local by-laws; and,
e) Accessory structures that have an accessory dwelling unit shall not be severed from the
principal dwelling.
5.5 HomeIBusinesses
Home based occupations and businesses shall be encouraged provided they are clearly
secondary to the main use of the dwelling and the main use of the lands from which they are
conducted. They shall be small in scale, unobtrusive in nature, compatible with neighbouring
uses and in keeping with the character of the area in which they are situated. The requirements
of the Elgin St. Thomas Health Unit shall be met at all times to ensure public health and safety.
The range or type of home occupations or businesses permitted (and prohibited) and the
standards applying to them may vary between and within the 'Village Areas' and the 'Rural
Area' to ensure land use compatibility. The Zoning By-law shall address the range and type
permitted and standards applying to them.
5.6 Bed and Breakfast
Bed and Breakfast establishments within private homes, where the owner resides, may be
permitted. The following policies shall apply:
a) Adequate on -site parking spaces shall be provided and maintained;
b) Site size and servicing must be adequate in accordance with the applicable policies of
this Plan and the Zoning By-law;
c) No external alteration shall be permitted for utilization that is inconsistent with the
physical character of the surrounding neighbourhood; and,
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d) The Zoning By-law will regulate the maximum number of rooms available to guests and
parking requirements.
Speda|Residentia|usesindudegrouphonoesasdefinedintheZoningBv-|aw\residentia|care
facilities, senior citizens housing, short-term accommodation operated or authorized by
public agency, and facilities for special population groups, including transitional housing. Special
Residential uses will generally be subject to the policies governing Medium Density dwellings.
Special Residential uses will besubject tothe following policies:
a) The use should be compatible with the scale, density and character of existing or
planned land uses;
b) Provision should be made for appropriate site design to ensure seamless integration
with surrounding existing development;
c\ Adequate off-street parking must beprovided toserve the residents, staff and visitors
while retaining sufficient yard space to maintain the residential character of the area;
and,
d) Provision will be made for off-street locations to accommodate drop-off and pick-up of
the users ofsuch facilities asrequired.
5~8 Lodging Houses
Lodging houses may be permitted where the owner, tenant or keeper of which resides and
where there is offered or supplied for gain or profit lodging or lodging and meals, but excludes
a provincial group home or other special needs housing, hotel, inn or institution. The policies of
Bed and Breakfast establishments in Section 5.6 shall also apply to Lodging Houses.
5~9 Cannabis Growth
All Cannabis cultivation and processing shall be in accordance with the Cannabis Act and
supporting Health Canada Regulations 2Ol8orits predecessor. The outdoor cultivation of
cannabis is considered an agricultural use. The outdoor cultivation of cannabis is permitted
subject to security requirements under the Cannabis Act, including physical barriers around the
site and visual monitoring at all entry points. Asetback from sensitive land uses in proximity to
the site is subject to the Municipality's discretion and updates to the Zoning By-law.
5A 0Institutional Uses
Institutional uses include public and quasi -public uses serving the educational, health and social
needs of the community. Typical institutional uses include schools, parks, recreation, libraries,
places of worship, community centres, nursing and rest homes, government buildings and fire
stations. They are often found throughout the community and, depending on their scale, are
generally compatible with most uses. Institutional uses may be permitted in all land use
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designations, subject to a Zoning By-law amendment where an applicant can demonstrate the
following criteria are met:
a) Compatibility of the proposed use with neighbouring uses;
b) Protection of natural heritage features;
c) Avoidance of hazardous lands;
d) Available and adequacy of municipal services;
e) Site suitability;
f) Adequate off-street parking; and,
g) Adequate buffering and landscaping
New development shall be compatible with adjacent land uses and be consistent with the
Ministry of Environment Land Use and Compatibility Guidelines (D-6 Guidelines).
Residential areas and other sensitive uses, such as hospitals and nursing homes, will be
protected from undesirable air quality, excessive noise and vibration, and excessive dust and
odour through the policies of the Plan and the use of Site Plan Control. Developers may be
required to perform noise, dust, odour and/or vibration assessments and determine control
measures that are satisfactory to the Municipality and the Province.
5.11.2 Major Facilities
Major facilities and sensitive land uses shall be planned and developed to avoid, or if
avoidance is not possible, minimize and mitigate any potential adverse effects from odour,
noise and other contaminants, minimize risk to public health and safety, and to ensure the
long-term operational and economic viability of major facilities in accordance with provincial
guidelines, standards and procedures.
Where avoidance is not possible planning authorities shall protect the long-term viability of
existing or planned employment, manufacturing or other uses that are vulnerable to
encroachment by ensuring that the planning and development of proposed adjacent sensitive
land uses are only permitted if the following are demonstrated in accordance with provincial
guidelines, standards and procedures:
a) there is an identified need for the proposed use;
b) alternative locations for the proposed use have been evaluated and there are no
reasonable alternative locations;
c) adverse effects to the proposed sensitive land use are minimized and mitigated; and
d) potential impacts to employment, manufacturing or other uses are minimized and
mitigated.
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All site designs ofnevvdeve|opmmentsnoustprovdeadeve|opmmentp|anthatdenoonstratesthe
scale of the development and/or addition or expansion is compatible with the character of the
area, incorporates appropriate buffering in accordance with the Zoning By-law and ensure no
adverse impact onviews and shadowing, when applicable.
The Municipality will promote the installation, maintenance and improvement of modern
infrastructure systems including roads and railways, pipelines, and telecommunications
networks toservice existing and future employment.
NN
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6A Objectives foir Resources and the Enviironirnent
a) To protect the Municipality's natural heritage resources, agricultural land base, water
supply, cultural and archaeological resources and provide for the wise use and
protection of these uses over the long term;
b) To protect the long term potential for mineral and petroleum resource extraction;
c) To adopt environmentally -friendly and responsible measures in local decision -making;
d) To recognize and protect natural heritage features and to prevent any adverse impact of
development or site alteration on such features;
e) To enhance natural heritage features in terms of their ecological function, diversity,
connectivity and scenic quality;
f) To reduce the risk to public safety and to property by directing development away from
natural hazard lands including flooding and unstable slopes;
g) To improve the quality and quantity of surface and groundwater resources; and,
h) To promote the sustainable use of surface and groundwater resources.
6.2 NaturalIlr l
6.2.1 General Policies
6 211 N.iux4u II.Ileutage II:'eaiu. res
Natural Heritage Features are to be protected for the long term and include: Significant
Wetlands, Significant Coastal Wetlands, Significant Habitat of Endangered Species and
Threatened Species, Significant Woodlands, Significant Valleylands, Significant Wildlife
Habitat, Fish Habitat, and Areas of Natural and Scientific Interest. Known Natural Heritage
Features within the Municipality include Provincially Significant Wetlands and Areas of Natural
and Scientific Interest. The term 'significant' shall be defined within the meaning of the
Provincial Policy Statement. Other natural features include wetlands and woodlands. For the
purpose of this plan, all woodlands equal or greater than 2 hectares in size are considered
significant. All Natural Heritage Features are intended to be in alignment with the County of
Elgin Official Plan (2013). Should the County update the Natural Heritage Feature policy or
mapping, this Plan will incorporate updates during the appropriate review.
,G, 2,1 2 [::cdl ii 11 Il:.WWhir iiy aird CoirirneciNiy
The diversity and connectivity of Natural Features in the Municipality and the long-term
ecological function and biodiversity of natural heritage systems, should be maintained,
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restored or, where possible, improved, recognizing linkages between and among natural
heritage features and areas, surface water features and ground water features.
6.21 �3 LDCBtiDir� of NBtU[B� �� e[itBge FeStU[es
Natural Heritage Features are identified onSchedule 2ofthis Plan.
6.2.7A &girifiCBir�t B,)itBt of [�'irdBir�ge[ed Species Bird Th[eSteir�ed Species
The Significant Habitat of Endangered Species and Threatened Species is not shown on
Schedule 2. Species at risk and their habitat are protected under the Endangered Species Act
(ESA) and are identified on the Species at Risk in Ontario List. Where required, Environmental
Impact Studies inaccordance with Policy G.2.4ofthis Plan orother applicable planning
reports/studies will be used to identify the extent of the habitat of endangered species and
threatened species.
62.�.5 Updates to NBtU[B� Ie[itBge Features KABppiir�g
The boundaries of the Natural Heritage Features depicted onSchedule 2are intended to
provide guidance on the location of known Natural Heritage Features in the Municipality based
on the most up to date information. The mapping on Schedule 2 is not intended to limit the
existence of other Natural Heritage Features. As newer more up to date mapping becomes
available the Municipality will update the mapping in Schedule 2 and the implementing Zoning
by-law as required.
6.2.1.6 WirD[AdjUstrneir�tstD NBtU[B� Ie[itBge FeStU[es KABppiirq
Minor adjustments to the boundaries of the Natural Heritage Features may be permitted
without an Amendment to the Official Plan, where an Environmental Impact Study has been
prepared and completed tothe satisfaction ofthe Municipality and applicable Conservation
Authority. Refer to Policy G.2.4for additional details on Environmental Impact Studies.
6.2.17 NBtU[B� Ie[itBge FeStU[es Net GBiir�
Where appropriate the Municipality may be open to net gain opportunities for natural heritage
features to assist with achieving the County's goal of no net loss and striving for improvements
to existing natural heritage coverage within the Municipality.
6.2.2 Development and Site Alteration
�2.21 ��)e[rnitted Usesiir� NBtU[B� Ie[itBgeFeStU[es
Permitted uses on lands identified as Natural Heritage Features include open space uses,
conservation uses, forestry uses, fish and wildlife management uses, passive outdoor
recreational uses and existing agricultural uses. Marine facilities, such as docks and boat ramps
may also bepermitted.
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6 2, 2 l.ievdoprn eirw i. iirINi'ux4u II IleiIiage [�'eabxres airdire
Any development or site alternation proposed within Natural Heritage Features and Areas
must be assessed under the Endangered Species Act (ESA). The landowner shall request a
review under the ESA from the Ministry of the Environment, Conservation and Parks (MECP),
prior to beginning site alteration and/or conducting ESA surveys. The MECP will review
available ESA data to determine if ESA species are known or likely to occur on the property. If
ESA species are known to occur the landowner may be required to engage a qualified biologist
to determine if the proposed development may contravene the ESA. Project screening through
an Information Gathering Form would be needed to initiate a project screening request after
which MECP would provide a response indicating that contravention under the ESA is not likely
to occur or contravention under the ESA is likely to occur with recommended options for
seeking approval. No development or site alteration shall be permitted until the landowner for
the development or site alteration has provided the necessary documentation to the MECP
and the Municipality.
&2, 2 3 l.ievd oprn iru i. iir.n :)roviir c H i irflihcair. i. Wedairds
Proposed development and site alteration shall not be permitted within lands identified as
Provincially Significant Wetlands. Schedule 2 identifies the location of known Provincially
Significant Wetlands.
6,22/1 l:ievdoprn err iiirgirflhcai ni .-.Il ll.)utat of I[.':irdairngeire Species it .f1hreateirr d
Species
Proposed development and site alteration shall not be permitted in Significant Habitat of
Endangered Species and Threatened Species, except in accordance with provincial and federal
requirements.
i,1,12 E5 l:ievdoprn eirw i. iirgirflhcairi. Woodairds airdre ohm INux4u it ieiru iffi
irnieire .i
Proposed development and site alteration within lands identified as Significant Woodlands
and Areas of Natural and Scientific Interest will not be permitted unless it can be
demonstrated that there will be no negative impacts on the natural features or their ecological
functions through the completion and approval of an Environmental Impact Study. Not all
woodlands shown on Schedule 2 are significant within the meaning of the Provincial Policy
Statement. Whether a woodland is deemed to be significant shall be determined at the
development and site alteration stage in consultation with the Conservation Authority. Where
development and site alteration within lands identified as Areas of Natural and Scientific
Interest are being proposed, the Municipality will consult with the Conservation Authority, the
County and the Province (where required) regarding the scope of the Environmental Impact
Study.
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6226 Develbprn iru iAdjaceirui io Ni'ux4u Ih.I ei i age II 'eab uu e
Adjacent lands are the lands contiguous to a natural heritage feature or area where it is likely
that development or site alteration would have a negative impact on the feature or their
ecological function. Where permitted in the policies of this plan, proposed development and
site alteration adjacent to Natural Heritage Features identified on Schedule 2 are required to
demonstrate that there will be no negative impacts on the natural feature or its ecological
functions through the completion of an Environmental Impact Study. The landowner shall
request Endangered Species Act (ESA) information from the Ministry of Environment,
Conservation and Parks Southwestern Region (MECP SW) - Aylmer District, prior to beginning
site alteration and/or conducting species at risk surveys and follow the prescribed steps of
Section 6.2.2.2. Where development and site alteration adjacent to Natural Heritage Features
and Areas is proposed, the Municipality will consult with the Lower Thames Valley
Conservation Authority, the County and the Province, as required. The Municipality will use the
setbacks in Table 6.1 to determine the need for an Environmental Impact Study:
..
Provincially Significant Wetland 120 metres
Significant Woodlands 120 metres
Significant Wildlife 120 metres
Significant Habitat of Endangered Species and Threatened 120 metres
Provincially Significant Areas of Natural and Scientific
50 metres
Interest— Earth Science
Provincially Significant Areas of Natural and Scientific 120 metres
Interest — Life Science
Significant Valleylands 120 metres
Fish Habitat 120 metres
6,i .''w." Watercourse II:)r ie iioiru
Development in and adjacent to watercourses is regulated by the Lower Thames Valley
Conservation Authority and depending on the presence of fish habitat, the federal Department
of Fisheries and Oceans. The policies of this Official Plan are intended to complement the
regulatory function under the Conservation Authorities Act and the Fisheries Act. The
Municipality's watercourses are depicted on Schedule 2. All watercourses in the Municipality
are considered to be of significance since they often have multi -dimensional functions, as they
transport water sediment and energy and also provide storage for drainage and flooding. They
are living systems, providing habitat for fish, amphibians, invertebrates, birds, plants and other
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species. They also provide opportunities for recreation, education and tourism. The
Municipality's most significant watercourse and, by extension, a significant valleyland in the
context of the Provincial Policy Statement (PPS) is the Thames River. It has also been designated
a Canadian Heritage River for its unique natural, human and recreational values.
G ,3 2 Devdopr neir. i Adjaceiri .i Watercourse
Proposed development and site alteration adjacent to a watercourse shall ensure that there
are no negative impacts on fish habitat and adverse effects for stormwater management
(quality/quantity) are addressed. The following principles will apply to any proposed
development adjacent to a watercourse in the Municipality:
a) Natural stream bank vegetation should be maintained;
b) Grassed slopes and other native vegetation, or other suitable erosion control
methods, should be introduced and should be maintained on the banks of
watercourses;
c) Construction of tile outlets should not contribute to erosion along watercourses;
d) Tree planting or other buffer measures should be installed where appropriate to
protect watercourse banks and enhance the "biological corridor" role of
watercourses;
e) Interim measures to protect the watercourse from erosion and sedimentation
during construction are incorporated; and
f) An appropriate setback for all development from the top of bank, and outside of the
flood
plain / ravine system, of watercourses will be required in order to prevent erosion,
reduce the loss of flood storage capacity improve water quality, enhance wildlife
corridors and protect fish habitat, in addition to protecting the development from
flooding and slope instability.
Approval from the Lower Thames Valley Conservation Authority is required for any
development on or adjacent to a watercourse.
6 . 2, ", 3 ) u ie .i., i ir f ii h,.n L I:) i ii
Development and site alterations shall not be permitted within fish habitat, except in
accordance with federal requirements. If it is determined that the development has the
potential to impact fish habitat, the proponent is required to consult with the Department of
Fisheries and Oceans Canada to determine whether permitting and/or approvals are required.
Fish habitat includes spawning grounds and nursery, rearing food supply and migration areas
on which fish depend directly or indirectly in order to carry out their life processes. All
watercourses, lakes, ponds (other than man-made off -stream ponds), municipal drains and
wetlands shall be deemed to be fish habitat unless it can be demonstrated otherwise to the
satisfaction of the authority having jurisdiction.
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6.2.4 EOV'R]OOOeOtB| IOODBCt Studies
6,2.41 rnpBCtStUdes
Where the policies ofthis Plan require that an Environmental Impact Study be prepared, the
Environmental Impact Study must be undertaken by qualified professionals and prepared in
accordance with the policies contained in Appendix l of this Plan. Where the policies of this
Plan require that an Environmental Impact Study be prepared, the Municipality will consult with
the appropriate agency regarding the scope of the Environmental Impact Study. The
Municipality reserves the right to have an Environmental Impact Study peer reviewed at the
cost ofthe applicant.
6.2A.2 [�'xernptiDir�sf[DrnBir� rnpBCtStUdes
In instances where there is a low likelihood that the proposed development will have a
negative impact on the Natural Heritage Feature or Area, the Municipality in consultation with
any appropriate agencies may waive the requirement for the Environmental Impact Study.
6.2A 3 �:"ir�gBgerneir�tDfCDir�se[VBtiDir�AUthD[ities
The Lower Thames Valley Conservation Authority will be engagemd with the development of
an Environmental Impact Study to address natural heritage policy requirements in accordance
with the Service Agreement between the Conservation Authority and Municipality.
6.2.5 Preservation and EOhBOCeOOeOt
6.2, 51 deir�tifiCBtiDir� DfNBtU[B� -Ie[itBge FeStU[es
The Municipality encourages the identification, preservation, and enhancement of natural
heritage features that are not identified on Schedule 2. The Municipality will work with public
stakeholders to identify natural features and areas. Natural features may include rare trees,
tree rows, vegetated areas, secondary corridors, linkage areas, and other wildlife habitat.
6.2.5.2 �stB[)hd�iir�g NBtU[B�CD[[dD[s
The Municipality encourages the connectivity of Natural Heritage Features through a system of
natural corridors. Connectivity between and among natural heritage features and areas,
surface water features and ground water features will be maintained, restored or, where
possible, enhanced.
625.�3 �[ese[VBtiDir� Dfthe LBkedhD[eA[eB
The Lake Erie Shoreline area provides natural habitat and linkages for flora, fauna, fish and
wildlife. Land use decisions shall have regard for the importance of the Lakeshore Area as
natural habitat for flora, fauna, fish, and wildlife. The need topreserve significant natural
heritage features and natural linkages and corridors for wildlife and the enhancement of
natural heritage systems will be considered.
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�r ' 5A,. Tree
II ee ':'III ieillll"�
The County of Elgin Woodlands Conservation By-law regulates the removal of trees within the
Municipality. Proposed development and site alteration shall prevent the removal of any trees
to the extent possible. If a tree must be removed, trees of a similar species with sufficient
maturity shall be planted within a reasonable timeframe following tree removal. The applicant
must consult with the County prior to the removal of any trees.
6 2,51 Tree Il:.eteir°iioirn II:IIairn
The Municipality may require development applications within or adjacent to wooded areas to
include a Tree Saving Plan. The Tree Retention Plan shall:
a) Contain an inventory of existing tree species and condition;
b) Indicate the impact of development on existing trees and the wildlife habitat that
they provide;
c) Indicate measures necessary to reduce the negative effect of development;
d) Indicate the trees to be removed and ensure the preservation of the remaining
trees;
e) Indicate a plan for the replacement of trees with suitable quality stock, preferably of
indigenous species, and maintenance of replacement trees to a free -to -grow stage;
f) Be included in the development agreement;
g) Incorporate the requirements of an Environmental Impact Study if the wooded area
is part of a Significant Woodland; and,
h) Have regard for the requirement of the County of Elgin Woodlands Conservation By-
law.
6.3.1 General Policies
6 "gip. 1A Cir s ii eira ii ir for a Uh ir i ir Chimate
One important element to managing the risks around a changing climate is to maintain up to
date mapping of natural hazards to minimize risks to the public's health and safety, property
damage and other impacts of a changing climate. The Municipality will work with the County
and Conservation Authority to ensure all guidelines and plans related to natural hazard lands
are kept up to date.
G,1 1 2 r II i n eir i. �f IIN .i.uxu4I ILIazaird Lairds
Natural Hazard Lands identified in the Municipality include hazardous lands that are subject to
flooding hazards, erosion hazards and dynamic beach hazards. The Lake Erie Shoreline
presents potential natural hazards that are unique to the lake and land interface. The Lake Erie
Shoreline in the Municipality consists mostly of bluffs, which are susceptible to erosion and
slumping resulting from wind and wave action from the lake. The Thames River, associated
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flood plain, natural watercourses and associated ravine systems (e.g. Talbot Creek and
tributaries) also presents potential natural hazards that are unique to the river and land
interface.
631,3 Locatioiru ohm Nbx4u azard Lairds
Schedule 3 of this Plan is intended to provide guidance on the location of lands that have the
potential to be hazardous lands. Technical studies prepared by qualified professionals may be
required to define the extent of the actual hazard lands in consultation with the Municipality
and Conservation Authority.
6,31 A Updates .t IIN bxu4� . II zurLairds II III III a ir
The boundaries of Natural Hazard Lands depicted on Schedule 3 are intended to provide
guidance on the location of known hazardous lands. The mapping depicted on Schedules 3 is
not intended to limit the existence of other Natural Hazard lands which have not been mapped.
Where detailed mapping of hazardous lands and hazardous sites becomes available, the
Municipality will work with the Conservation Authority and Ministry to incorporate updates to
the mapping in this Official Plan and the implementing Zoning By-law.
63 �1 5 '4 eci Devdoprn eirw i. Away firorn Iazairdous Lairds
Development shall be directed away from areas identified as hazardous lands as it could result
in the loss of lives, damage to private and public property and undue financial burdens for the
Municipality.
6 31,6 D evdIII r e urn ioir. Iazairdous Lairds
Development and site alteration is not permitted in areas that would be inaccessible to people
and vehicles during times of flooding hazards, erosion hazards and/or dynamic beach hazards,
unless it has been demonstrated that the site has safe access and egress appropriate for the
nature of the development and the natural hazard.
6 31 7 Uses IIN .t 14:)eunu.iiue ir. ILIazairdous Lairds
Development and site alteration is prohibited on hazard lands and hazardous sites for
institutional uses associated with hospitals, nursing homes, pre-school, nurseries, daycare,
schools, essential emergency service, electrical substations and uses associated with the
disposal, manufacture, treatment or storage of hazardous substances.
6.1 II ,8 Devdoprn iru iohm Accessory I[),uiill iirStructures it Uses
Within 'Hazardous Land' areas, the use of land shall be governed by the policies applying to the
underlying land use designation. No buildings or structures shall be permitted and no building
permit shall be issued by the Municipality without the express written approval of the Lower
Thames Valley Conservation Authority. Applications for building permits within these areas
shall be referred to the Conservation Authority for review and comment. The Municipality shall
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rely on the mapping of the Conservation Authority to determine whether the lands affected lie
within the area regulated by the Authority. The location of the 'Regulatory Line' of the Lower
Thames Valley Conservation Authority is approximate only. Permits, if required, shall be
obtained from the Authority prior to any buildings or structures being constructed or prior to
any work or alteration being undertaken adjacent to the bank of Lake Erie.
6 , 3,11 h.-Izur ..airds it i ir �:I irl Uasgow
Certain lands within Port Glasgow may pose a risk for development or redevelopment due to
the presence of physical hazards, noise, odours and similar impacts. Such hazards may include
lands or areas which are susceptible to flooding, erosion, subsidence, slumping, inundation and
the presence of steep slopes. All development including public and private works will have
regard for existing and proposed slopes and grades such that slope stability will not be
compromised.
Given that a significant portion of Port Glasgow is included on Schedule 3, due to scale of
mapping and generalized designations along the lakeshore, more precise identification of
Hazard Lands will take place in consultation with the LTVCA and the Province of Ontario during
the process of development approvals.
6.3.2 Lake Erie Shoreline Hazard
(5 3,21 „Ihh o ire Ih iru e II irm g e n e iirn i Ih:I I a irn
The Lake Erie shoreline within the Municipality, is within the Lower Thames Valley Conservation
Authority's jurisdiction. The most up to date Shoreline Management Plan for the Lower Thames
watershed shall be used for guiding Municipality decision making along the Lake Erie shoreline.
The Municipality is located along the Lake Erie shoreline as defined in the 2015 Elgin County
Shoreline Management Plan. The Lake Erie shoreline presents potential hazards that are unique
to the lake/land interface.
6.� �,2 2 II..u.n Use Il:ieiiiiurn abirng i. ne II..ke Ih...0 iie nureiiurn
The Municipality will consult with the Lower Thames Valley Conservation Authority prior to
making any land use decisions along the Lake Erie shoreline. Development and site alteration
which has the potential to negatively impact an existing hazard or create a new hazard is
prohibited.
6,3,2 3 &ie ��Ilairn aird Other greerneiriIbirn II... Ike I[:'ile Ip.oirelhiru e
Property owners along the Lake Erie Shoreline may be required to enter into a site plan and/or
development agreement with the Municipality should reconstruction or relocation of existing
buildings/structures already located within such hazardous lands be desired.
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6,32A S�hD[ehir�e DeVdDprneir�t
The shoreline management plans prepared for the Lake Erie shoreline within the Municipality
of West Elgin have determined that the 100 year recession rates for the high bluff reaches are
severe based on Provincial standards. The average annual recession rate for this reach of
shoreline is l.Gno/»r. Proposed development within the Shoreline Erosion Hazard Limits shall
require a permit from the Conservation Authority and may not be permitted depending on
potential risks to property, human health and safety.
6.3,2 5 �RdDCBtiDir� Df[�'xistiir�g [)'Ui�&-qs
The relocation of dwelling within hazardous lands is permitted provided the dwelling is
relocated outside or as far from the hazard as possible and there is no increase in size or
structural alteration other than a new foundation. The Technical Guide for Great Lakes — St.
Lawrence River Shorelines, Appendix A7.2 — Existing Development within the Hazardous Lands
should be referenced for the noininouno requirements and considerations.
6.3.7.16 Setback �ReQUi[erneir�ts
Reductions in required yard setbacks shall be permitted for the purpose of increasing the
setback from a hazard. The degree of reduction shall take into consideration the character of
the area, setbacks from utilities and hazards related to proximity to the street.
6 327 Bird GeDteChiriCB�� StUdesDir� Uir�stBtfle Lairds
Where slope stabilization, development or redevelopment is proposed near the top -of -bank of
a watercourse orslope, the proponent will consult with the Municipality and the Conservation
Authority regarding the need forgeotechnica| or engineering studies.
6.328 Bird GeDteChiriCB�� StUdesDUtsde Uir�stBtfle Lairds
Where slope stabilization, development orredevelopment is proposed outside regulated
areas, the Municipality may consult with the Conservation Authority at its own discretion
regarding the need for geotechnica|orengineering studies.
6.3.3 F|OOd'OO Hazard
�3.31 [)ir�e 'ZDir�e CDir�Cept
The Hood Hazard Limit for watercourses is subject tothe One Zone Concept as defined by the
Regulatory Flood Standard which will be determined in consultation with the appropriate
Conservation Authorities.
6,33 2 �RegU�BtD[YF�DDd StBirdB[ds
The Municipality is within the jurisdiction of the Lower Thames Valley Conservation Authority.
The Regulatory Flood Standard for the area under the jurisdiction of the Lower Thames Valley
Conservation Authority is based on the 1937Thanoes River flood event.
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6.33 �3 ')eVebprneir�tVVW�iir� F]DDd D�Biir�
Development within the flood plain is not permitted without written approval from the
Conservation Authority and in accordance with Development, Interference with Wetlands and
Alterations to Shorelines and Watercourses Regulations which are administered by the
Conservation Authority.
6, 33, /1 [��xistiir�g ')eVebprneir�tVVit�iir� F]DDd D�Biir�
Any works or construction taking place within the flood plain must be in conformity with the
policies of this Plan, the policies of the Conservation Authority, and will require a permit from
the Conservation Authority.
6,33.5 SUppD[tiir�g StUdesfor [�'xistiir�g ')eVebprneir�tVVit�iir� F]DDd D�Biir�
The preparation of engineering reports to determine the extent of the Flood Hazard Limit may
be required in areas where no engineered flood plain lines exist. The cost of any required
reports will be borne by the development proponent.
6.3.4 Dynamic Beach Hazard
�3.41 ')eVebprneir�tVVit�iir�the ')Yir�BrniC[)'eBCh�B�B[�
Development and site alteration is not permitted within the dynamic beach hazard and wave
uprushhazard zone inconsultation with the Conservation Authority.
6.3.5 []OStBb|e [BOdS
�3.51 ')eVebprneir�tDir� Uir�stB[fle ..Birds
No new building or structure shall be permitted within the lOOyear erosion allowance and the
3:1 stable slope allowance in consultation with the Conservation Authority.
(,,1,,3,5 2 ')eVebprneir�tAdjBCeir�ttD Uir�stB[fle ..Birds
Proposed development adjacent to steep slopes, which includes the Lake Erie shoreline, or
watercourse valleys will be subject to setbacks from the stable top -of -bank. The stable top-of-
bankwill be determined through a technical analysis by qualified professional tothe
satisfaction ofthe Municipality and the Conservation Authority. The required development
setback will reflect the degree, severity and extent ofthe hazard. The erosion hazard (slope
setback) will be determined using an allowance for slope stability, an erosion allowance based
upon the lOO-yearerosion rate, and an erosion access allowance. A noininouno standard setback
may be included in the implementing Zoning By-law.
El
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6~4 Wateir Resources
6.4.1 General [rO|'C'eS
6 � 41A LDCBtiDir� of Water �ResDU[Ces
The Municipality iswithin the Thames, S»denhano and Region Source Protection, which covers
the geographic area ofLower Thames Valley Conservation Authority.
The Thames, Sydenhano and Region Source Protection Committee have mapped West Elgin
Intake Protection Zones, Highly Vulnerable Aquifers, Significant Groundwater Recharge Areas,
and Significant Groundwater Recharge Areas Vulnerability through the Source Protection Plan
approved on September 17, 2015and updated onJanuary 2O2O.The Water Resources are
depicted on Maps lthrough Gofthis Plan.
Intake Protection Zones, Highly Vulnerable Aquifers and Significant Groundwater Recharge Areas have
been identified in the Lower Thames Valley Assessment Report as being vulnerable to contaminants.
6, 41 2 Updates to Water �ResDU[Ces KABppiir�g
The Water Resources depicted on Maps 1 to 6 are intended to provide guidance on the location
of Significant Groundwater Recharge Areas based on Provincial mapping. The mapping depicted
on Maps 1 to 6 is not intended to limit the existence of other aquifers and groundwater
recharge areas or possibly an Intake Protection Zone. The Official Plan and Implementing
Zoning By-law will be amended as required.
Changes to the extent of aquifers and groundwater recharge areas or an Intake Protection Zone
will be reflected on Source Water Protection Schedules to be incorporated as part ofthe Official
Plan. For the benefit of the reader, these vulnerable areas have been generally identified on
Maps lto G of this Plan. This mapping is intended to reflect the mapping in the approved
Lower Thames Valley Assessment Report which may be revised or updated from time to time
without the need for anamendment tothis Plan. |nthe case ofadiscrepancy, the mapping in
the most recently approved Source Protection Plan and Assessment Report shall take
precedence.
6.41 3 �[DteCtiDir�DfWater �ResDU[Ces
Proposed development and site alterations should consider the cumulative impacts of a
proposed development within and across watersheds.
6 � 41A �[DteCtiDir� of G[DUirdVVBte[ Bird SU[fBCe Water FeStU[es
Groundwater features and surface water features and their related hydrologic functions must
be protected, improved or restored to promote public health and to address the current and
future needs ofresidents, businesses and the natural environment.
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�.�.�.5 WBte[dhed [)'DUirdB[ies
Rodney and West Lorne are situated partially within the watershed ofthe Thames River and
partially within the watershed of Lake Erie. Within these settlements, there are a number of
sub -watersheds stemming from a series of drains. In the case of Rodney, these include the
Milton Drain and the Wismer Drain while in the case of West Lorne, they include the Trigger
Drain and the Wilton Outlet Drain. Modifications to the boundaries ofsub+watersheds may be
required as a result ofminor re -grading tofacilitate development. Such modifications shall be
subject to the approval of the Municipality and the Lower Thames Valley Conservation
Authority.
6 11 .6 WBte[dhed Bird &UbVVBte[dhed KABirBgerneir�t ��Bir�s
To the extent feasible, the Municipality will support the Conservation Authority in the
preparation and implementation ofwatershed and subvvatershed management plans, including
those that extend beyond the municipal boundaries.
6,41.7 WBte[dhed Forest Cover
The Municipality encourages achievement of 3OY6forest cover in a watershed to support bio-
diversity,and the overall health ofthe watershed.
6.4.2 Groundwater and Surface Water P[OteCt'OO
6.4,21 DeVebprneir�t [)ir� D[AdjBCeir�ttD &girifiCBir�t G[DUirdVVBte[Bird Surface WBte[
FeStU[es
Development and site alterations within or adjacent to significant groundwater features and
significant surface water features are discouraged. Proposed development and site alteration
must demonstrate that the quality and quantity of significant groundwater features and
significant surface water features will not be negatively impacted prior to the approval of
development application. Mitigative measures or alternative development approaches may be
required to demonstrate how the quality and quantity ofsignificant groundwater features and
significant surface water features isprotected.
6.�4.2.2 DeVebprneir�t iir� ig�h AQUiVe[\/Uhr�e[B[)i�itYA[eBs
The Municipality discourages the development of new employment uses and accessory
employment uses on lands designated High Aquifer Vulnerability Areas, as depicted on Maps l
toGofthis Plan. Employment uses permitted will generally be non -noxious employment uses
within enclosed buildings.
6A,2.3 G[DUirdVVBte[ impBCtAssessrneir�ts
Depending on the level of susceptibility and potential groundwater contaminants, the
Municipality may require that a groundwater impact assessment be completed as part of the
development approval process.
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6A2A �[iVBte Water Sources
Most lands within the Municipality have access to municipal drinking water sources. Planning
applications that propose to make use of private water source will be required to submit a
detailed hydrogeological study to determine the suitability of the lands for groundwater
extraction. The hvdrVgeo|Vgica|study will beprepared tothe satisfaction ofthe Municipality
and the Conservation Authority. Where new development is proposed on a site with an existing
vve||, the applicant may only be required to submit a well study and drinking water test,
depending on the nature and intensity of the development being proposed. More intense
forms of residential development and non-residential development may be subject to more
detailed studies noted in this subsection.
6,4.2.5 ��Ie[rnittDTake Water
A Permit To Take Water (PTTW), in accordance with the Ontario Water Resources Act is
required from the MECP where more than 50,000 litres a day of groundwater and surface water
will be drawn.
6.4.7.16 StD[irnVVBte[KABirBgerneir�t
The Municipality shall promote stormwater management practices that minimize stormwater
volumes and contaminant loads and maintain or increase the extent of vegetative and pervious
surfaces.
6.4.27 StD[irnVVBte[KABirBgerneir�tFBCi�ities
The Municipality will require the use of stormwater management facilities downstream of new
developments, where appropriate, to mitigate development impacts onstornovvaterquantity
and quality and include provisions to protect groundwater recharge/discharge areas. The
Municipality will promote naturalized and unfenced stornovvater management facilities,
constructed with gentle slopes. The Municipality discourages the placement of proposed
stormwater management facilities from occurring within or upon natural heritage and/or
natural hazard area.
Applications for development will be required to be supported by stornovvater
quality/quantity management study. The planning and design of stormwater facilities should be
undertaken in accordance with the Ministry of the Environment's Stormwater Management
Planning and Design Manual. All design parameters for stornovvatermanagement shall be
approved by the Municipality, the Ministry of Environment and the Lower Thames Valley
Conservation Authority. Approval shall be required from the appropriate Ministry prior to
construction.
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6.4.3 SOU[Ce Water Protection
6,4.31 SDU[Ce Water �[DteCtiDir�
|naccordance with the Clean N/oterAct, 2006and Provincial Policy Statement, the Municipality
will take measures to protect, improve and/or restore the quantity and quality of groundwater
sources to secure long-term hydrologic stability, healthy aquatic habitat and safe drinking water
supply.
�, 4, 3 2 WeHlheBd �[DteCtiDir�Areas
There are no Wellhead Protection Areas in the Municipality according to the Lower Thames
Source Water Protection Assessment Report.
6A3 3 11irfl4r�g WBte[SUpp�Y
The Municipality's drinking water is supplied from the Tri-County Primary Water Supply
System . The intake for the Water Treatment Plant is in Lake Erie. At this time, there are two
Intake Protection Zones in the Municipality according tothe Thanoes-Sydenhano and Region
Source Protection Plan.
6, 4, 3A DeVebprneir�t�[DpDsB�s
Development proposals or changes in use in these areas will require determination of their
potential negative impact on the groundwater and appropriate mitigating measures imposed as
acondition ofapproval.
6.4,31 JVestDCk[)pe[BtiDir�s
In the interest of protecting the quality of ground and surface waters, new or expanding
livestock operations will satisfy the policies of this Plan. Refer to Section 7 for additional
policies related to Nutrient Management Plans.
6, 43 2 ir�tBke ��)[DteCtiD��Dir�e
There are two Intake Protection Zones UPZs\ —|PZ-land |PZ-2—located along the Lake Erie
Shoreline and includes portions of the Lakeshore Area. It also includes a few residential
properties, farms, and the Tier 2 Settlement Area of Eagle along Talbot Line. The following
applies tothe |PZs:
a\ New development and/or expansions to existing development that involve waste
disposal sites within and wastewater treatment facilities, including related
infrastructure, within Intake |PZ-1 and |PZ-2, are prohibited where they would
constitute asignificant drinking water threat.
b\ New development and/or expansions to existing development within IPZ-1 and IPZ-2
that involve the storage or manufacture of potential contaminants (that could include
DNAPLs, organic solvents, commercial fertilizers, liquid fuel, pesticides, sewage and road
salt) where they would constitute a moderate or low drinking water threat may be
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23 OffldaIC: allan
subject to the implementation of risk management measures to protect the drinking
water supply.
c) New development and/or expansions to existing development within West Elgin that
involve the discharge of stormwater from a stormwater retention pond where it would
constitute a drinking water threat should incorporate stormwater management features
into building and site plans to reduce the volume of contaminants entering storm sewer
systems and roadside ditches draining into IPZ-1 and/or IPZ-2, or Lake Erie.
d) New development and/or expansions, alterations or redevelopment of existing
development for all non-residential uses within IPZ-1 and IPZ-2 where significant
drinking water threats can occur, may be permitted, if the Risk Management Official
(RMO) is satisfied that the proposal will be carried out in accordance with policies in the
Thames-Sydenham and Region Source Protection Plan. Submission of correspondence
from the RMO under Section 59 of the Clean Water Act, 2006, is required for all non-
residential planning applications or land use changes, as per the Restricted Land Use
Referral Process.
e) The Zoning By-law shall prohibit or restrict land uses that constitute drinking water
threats, as applicable in IPZs.
6.5 Mineiraliir to Resources
6.5.1 General Policies
6,5, 11 � ir, i.� ffii� i o iru ohm Il ii iru &4l ireg a t e �Resources
At the time of this Plan, there are two known mineral aggregate resource areas in the
Municipality.
,G 5,1 2 Iroiechoirof iiirn&4l Aggiregate lRes u.urce Areas
Proposed new development in areas located within 300 metres (sand and gravel) and 500
metres (bedrock) of mineral aggregate resource areas, which would preclude or hinder the
establishment of new mineral aggregate operations or access to the resources is not permitted,
except where:
a) Extraction of the resource is not feasible;
b) The proposed development serves a greater long-term public interest; and,
c) Issues of public health, public safety and environmental impact are addressed.
6,51 3 :Iroviirnc4Il II:Req.uiirerneiirni s
All resource extractive uses must satisfy the requirements of the Province as to water supply,
disposal of liquid wastes, pumping operations, the control of air and noise pollution and
vibrations where blasting is involved.
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6.5.2 EX'St'OO M'Oe[B| Aggregate Operations and ASSOC'Bted []SeS
6, 5.21 LDCBtiDir� Df[�'xi3iiir�g KAir�&[B�AggPegBte [)pe[BtiDir�s
Existing licensed mineral aggregate operations are shown on Schedule 6 of this Plan.
6.5.2.2 ��)e[rnissiDir�sfor [�'xistiir�g K&�&[B�Agg[egBte [)pe[BtiDir�s
Existing licensed mineral aggregate operations shall be permitted tocontinue without the need
for an Official Plan amendment, rezoning or development permit under the Planning Act. When
a license for anoperation ceases toexist, Po|icyG.5.l.2 continues toapply in instances where
mineral aggregate resources are present.
6 � 5,2.3 �[irnB[YUses �De[rnitted
Within the areas identified as 'Aggregate Resources' on Schedule G, lands shall be used for the
extraction of aggregate unless the available aggregate has been extracted or it is otherwise
determined that the available resource is not commercially viable to extract. Uses accessory to
extraction and processing (including the crushing, recycling, washing and stockpiling of
aggregate extracted from the operation) shall be permitted. Agricultural uses shall also be
permitted and the policies of this Plan governing lands designated 'Agricultural' shall apply.
6.5.2A SeCDirdB[Y Uses ��)e[rnitted
Licensed or abandoned sand and gravel pits may also be used for the purposes of processing,
recycling or stockpiling aggregate, concrete, asphalt and similar materials brought in from
elsewhere. Uses such as agriculture and forestry shall also be permitted. Outdoor recreation
uses may be permitted in abandoned gravel pits subject to the policies of this Plan, including
but not limited toG.5.4.3
(,,1.12 �,5 �[DteCtiDir� DfKAir�&[B�Agg[egBte[)pe[BtiDir�s
Proposed new development in areas located within 300noetres (sand and gravel) and 500
metres (bedrock) of mineral aggregate operations, which would preclude or hinder the on-
goingoperationofanexistingnn/nero/oggnegoteoperotionsisnotpernoitted,exceptvvhere:
a\ Extraction ofthe resource isnolonger feasible;
b\ The proposed development serves a greater long-term public interest; and,
c\ Issues of public health, public safety and environmental impact are addressed.
Area municipalities shall establish policies that protect mineral aggregate operations from new
development that would preclude or hinder their expansion or continued use or which would
be incompatible for reasons of public health, public safety or environmental impact.
6.5.2.61 [�"XpBir�siDir� DfBir� �xistiir�g K&�&[B� Agg[egBte [)pe[BtiDir�
Applications to make changes to or expand an existing mineral aggregate operation are subject
to the policies of this Plan, applicable Provincial Plans (as the case may be) in addition to any
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requirements under the Aggregate Resources Act. An Official Plan Amendment is required for
expansions of existing mineral aggregate operations, where the proposed expansion is beyond
the limits of the site identified in Schedule 7.
6 5 2 [�"XpairnsioirWflir0he Il14anx4u IlIeiIiage Systern
Applications to expand an existing mineral aggregate operation within the Natural Heritage
System may be permitted, including in key natural heritage features, key hydrologic features
and any associated vegetation protection zones, if the related decision is consistent with and
satisfies the rehabilitation requirements set out by the Province and the County.
6.5.3 New Mineral Aggregate Operations and Associated Uses
6,5.31 14e Il iiirn&4regat e Opeiraioirns ours Lairds Il14ot IDes� girmie
Applications for the establishment of new mineral aggregate operations on lands not
designated will require an amendment to both the Official Plan and Zoning By-law. Applications
to amend the Official Plan and Zoning By-law must be supported with the following
information:
a) The location, shape, topography, contours, dimensions, area and characteristics of
the lands to be used for the new resource extraction operation;
b) The use of all land, and the location and use of all buildings and structures on the
subject lands and within 500 metres (1,640 feet) of any of the boundaries of the
lands to be used for the resource extraction operation;
c) The specific location, type, quantity and quality of the mineral resources within the
lands to be used for resource extraction purposes;
d) Plans showing progressive grade changes, excavation setbacks, proposed buildings,
changes to the drainage systems, access points, mineral storage areas, screening
and berming and progressive rehabilitation of the site during the active life of the
resource extraction operations; and,
e) The final rehabilitation and reuse of the site.
The above -noted information may be supplied by the proponent in an application for a license
under the Aggregate Resource Act, a separate submission to the Municipality or a combination
of both.
,G "`; ,3 2
Where extraction is proposed below the water table, the following criteria will be satisfied.
a) A Permit To Take Water, in accordance with the Ontario Water Resources Act will be
required from the Ministry of Environment where more than 50,000 litres a day of
groundwater/surface water will be drawn. A hydrogeological study will be
conducted for aggregate operations that intend to use groundwater resources to
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wash their aggregate and will use greater than 50L000 litres per day during this
washing process;
b) A Certificate of Approval from the Ministry of Environment may be required to treat
and dispose of excess water;
c) A substantial quantity of mineral aggregate is located below the water table
warranting extraction below the water table;
d\ Other alternatives have been considered by the applicant and have been found
unsuitable. Other alternatives include resources onland committed tofuture urban
uses, and resources in the Agricultural Area where rehabilitation to agricultural uses
is possible; and,
e) In those areas remaining above the water table following extraction, agricultural
rehabilitation will be maximized.
6.5,3 3 KAir�&[B�AggPegBte[)pe[BtiDir�sDir� Lairds iir�Ag[iCUhU[B�Area DesigirBtiDir�
Mineral aggregate extraction ispermitted asaninterim use onlands designated asAohcultura|
Area provided that the site will be rehabilitated back to an agricultural condition, where
extraction is not below the water table.
In prime agricultural areas extraction of mineral aggregate resources will be supported by an
agricultural impact assessment. Where possible, the assessment will provide guidance onhow
tomaintain orimprove connectivity ofthe agricultural system.
6.53 5 WBYsde ��)�ts Bird []UB[[ies, �D[tBtfleAsp�hBhBird CDir�C[eie ��Bir�ts
The use ofwayside pits and quarries, portable asphalt plants, and portable concrete plants on
Municipal, County or Provincial road authority contracts will be permitted in all land use
designations except Natural Heritage Features and Areas and Hazard Lands as identified on
Schedule 2 and Schedule 3 of this Plan and areas where conflicts with existing developments
would occur. This policy only applies directly tothe road construction and not to subcontractors
or other individuals who may be indirectly involved with the road authority contract.
6 5, ��1'111.6 KAir�&[B�Agg[egBte[)pe[BtiDir�ApphCBtiDir�s
Extraction of mineral aggregate resources in the province is legislated through the Ministry of
Natural Resources and Fisheries. In addition to any provincial licensing requirements, or as part
ofthat process, alignment with local official plans and zoning isalso required. Applications for a
Mineral Aggregate Operation shall include a range of supporting studies which shall
demonstrate impacts and recommend appropriate mitigation measures. Studies shall be
prepared in coordination with the County and other applicable agencies. Study shall include the
following (but are not limited to):
a\ Traffic Impact Study;
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c) Archaeological and Cultural Heritage Study;
d) Stormwater Management and Hydrologic Study;
e) Agricultural Impact Assessment;
f) Visual Impact Assessment; and,
g) Land Use Compatibility Assessment.
6.5.4 Rehabilitation
6 5,4I1 �Irogr ssNe aird [Iii4II� 6u lbiilhi. i.�ioir.
Progressive and final rehabilitation for mineral aggregate operations is required. Progressive
and final rehabilitation shall accommodate subsequent land uses, promote land use
compatibility, recognize the interim nature of extraction, and mitigate negative impacts to the
extent possible. Final rehabilitation of the operation must be compatible with the surrounding
land use and approved land use designations.
6": A 2 ehaI a I:)uIlui a iioiru II a uru
The Municipality requires applications for new mineral aggregate operations to submit a
rehabilitation plan to satisfy the requirements of the Province, the County, and the
Municipality.
6,5A 3 e Ih i a i i o ir� o f A g u-ii c u lli u ur ir
Where extraction takes place on agricultural lands, the lands shall be rehabilitated to an
agricultural condition. Complete rehabilitation to an agricultural condition is not required if:
a) There is a substantial quantity of mineral resource below the water table warranting
extraction;
b) The depth of planned extraction makes restoration of pre -extraction agricultural
capability unfeasible;
c) Other alternatives have been considered by the applicant and found unsuitable. The
consideration of other alternatives shall include resources in areas of Canada Land
Inventory Class 4 through 7 lands, resources on lands identified as designated
growth areas, and resources on prime agricultural lands where rehabilitation is
feasible. Where no other alternatives are found, prime agricultural lands shall be
protected in this order of priority: specialty crop areas, Canada Land Inventory Class
1, 2 and 3 lands; and,
d) Agricultural rehabilitation in remaining areas is maximized.
6, 5, 4,.4, ir ii eur �ii ir f o0her Uses
Where agricultural rehabilitation is not required, other appropriate after uses, such as
recreational uses may be considered in accordance with the policies of this Plan. Sites may also
be rehabilitated to wildlife habitat using native species for vegetation. If a proposed use is not
permitted in the Agricultural designation, an Official Plan Amendment will be required.
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6.5.5 Recycling OfMineral AOO[eOBteS
6.5,51 Aggregate ���eCYChir�gFBCi�ities
The Municipality permits the use of aggregate recycling facilities within licensed mineral
aggregate operations provided the appropriate mitigation measures are implemented to
minimize any potential adverse effects on surrounding land uses and the natural environment.
Mitigation measures should address for off -site impacts related to views/vistas, dust, noise and
other potential impacts associated with the operation.
6.5.5.2 Use Df�eCYC�edAggregates
The Municipality supports the recovery and recycling ofmanufactured materials derived from
mineral aggregate resources for reuse in public work projects as a substitute for new mineral
aggregate resources.
6~6 Petroleum Resources
6.6.1 General [rO|'C'eS
The Ministry of Natural Resources and Forestry identifies a number of known Petroleum
Resource pool in the Municipality of West Elgin. The location of the Municipality's petroleum
resources isshown onSchedule Gofthis Plan.
6.6.�.2 Updates tD��Iet[D�eUrn ���esDU[CesKABppiir�g
The mapping depicted on Schedule 6 is not intended to limit the existence of Petroleum
Resources. The Municipality will consult with the Province as new mapping of Petroleum
Resources becomes available. The Official Plan and implementing Zoning By-law will be
amended asrequired.
6 � 61.3 KABirBgerneir�tDf��)et[D�eUrn ���esDU[Ces
Petroleum resources shall be recognized and managed as non-renewable resources.
&6,1A �[DteCtiDir�Df��)et[D�eUrn ���esDU[Ces
Existing petroleum resource pools identified on Schedule 6 are to be protected from
development which would preclude or hinder future extraction.
�.61.5 [�'xt[BCtiDir� of ��)et[D�eUrn ���esDU[Ces
The extraction of petroleum resources shall be permitted in accordance with the Oil, Gas and
Salt Resources Act and associated regulations.
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6.6.2 Existing Wells
6,621 �[DpDsed ')eVdDprneir�t iir� �[Dxirnh»tD [�'xiGtiir�g Wehs
Proposed developments shall be set back a minimum of 75 metres from existing oil and gas
wells and any associated works as prescribed by the Oil, Gas andSalt ResourcesAct.
6.6.3 /1bBOdOOed Wells
6,6.31 �[DpDsed ')eVdDprneir�t iir� �[DxirnitYtD NbBirdDir�ed WeHs
Abandoned gas and oil wells shall be plugged in accordance with the Oil, Gas andSalt Resources
Act and shall beacondition ofany proposed development.
6,16,3 2 �[DpDsed ')eVdDprneir�ti��[Dxirnh»tDrnp[Dpe[�Y')eCDrnrnissiDir�ed WeHs
Improperly decommissioned (plugged) wells or associated works discovered during the
planning or implementing of a new development proposal shall be properly decommissioned in
accordance with the Oil, Gas andSalt ResourcesAct, regulations and Provincial Operating
Standards prior toany activity associated with adevelopment continuing.
6.6.4 [)eCOOOOO'SS'OOed Wells
6.61,41 �[DpDsed ')eVdDprneir�t[)ir�D[ArkBCeir�ttD')eCDrnrnissiDir�ed WeHs
Proposed development on or adjacent to lands with a decommissioned well and any associated
works is only permitted if site rehabilitation has been completed and known hazards are
appropriately mitigated.
6.6.5 RehBb'|'tBt'OO
6.61,51 ���6,Bbi�itBtiDir� DfWeHs
Rehabilitation and clean-up of wells is required after operations have ceased in accordance
with the provision ofthe Mining Act and the Oil, Gas ondSo/tKesourcesAot,regulations, and
Provincial Operating Standards. Progressive rehabilitation should be undertaken wherever
feasible.
6~7 Cultural Heiritage and Archaeological Resources
6.7.1 General [rO|'C'eS
6.711 KABiir�tBiir�Bird [��irflhBir�Ceour CUhU[B�Ie[iBge ���esDU[CesBird LBirdsCBpes
The Municipality supports the maintenance, preservation, and enhancement of the area's
cultural heritage resources for the benefit of the community as a whole. Cultural heritage
resources include buildings, structures, landscapes, monuments or artifacts of cultural heritage
value orinterest.
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6T1 2 deir�tif«iir�gAPeBsDfA[ChBeD�DgiCB� �Dteir�tiB�
The Municipality may identify areas ofarchaeological potentia|throughtheuseofProvnda|
screening criteria, or criteria based on known archaeological sites within the Municipality
developed by licensed archaeologist. The Municipality recognizes that there are precontact
and historic archaeological sites, and areas containing archaeological potential within the
Municipality.
6 � 7].3 �3iB[)hd�iir�g B KAUiriCipB� IeiItBge CDrnrn�tlee
Council may establish a Municipal Heritage Committee according to the Ontario Heritage Act to
advise and assist Council on matters related to the Act and other matters of heritage
conservation. The Heritage Committee shall identify and maintain a registry ofpossible heritage
properties which would include properties of cultural heritage value or interest.
6.7.7, 4 A[ChBeD�DgiCB� KABir�Bgerneir�t ��Bir�s Bird CUhU[B� KABir�Bgerneir�t ��Bir�s
The Municipality supports the development of archaeological management plans and cultural
plans inconserving cultural heritage and archaeological resources.
6.7,1,5 �[DViir�CiB� �eQUi[erneir�ts
The Municipality may utilize Parts lVand Vof the Ontario HeritageActto conserve cultural
heritage resources through the designation of individual properties or areas, and the
designation of a group or groups of properties as Heritage Conservation Districts.
6.7.2 [)eVe|ODOOeOt Within O[Adjacent tO CU|tU[B| and /1[ChBeO|OO'CB| ReSOU[CeS
or Areas
�7.21 ')eVdDprneir�t Dir� Lairds with A[ChBeD�DgiCB� ���esDU[Ces or Areas of
A[ChBeD�DgiCB� �Dteir�tiB�
Development and site alteration is not permitted on lands containing archaeological resources
or areas of archaeological potential unless significant archaeological resources have been
conserved. Development proponents may consider reviewing the Ministry's archaeological
screening checklist as part ofpre-development due diligence review. Proposed developments
and site alterations on lands containing archaeological resources or areas of archaeological
potential must submit an archaeological assessment. The Municipality may require the
completion of an assessment that has been submitted to the Ministry prior to final planning
approval, orasacondition offinal planning approval. Archaeological assessment reports
conducted by licensed archaeologists shall be in compliance with standards and guidelines set
out by the Ministry Tourism, Culture and Sport as well as licensing requirements developed
under the Ontario Heritage Act.
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63.21 irdgeirDUs �:"ir�gBgerneir�t
The appropriate First Nations shall be provided notification with regard to identification of
burial sites and significant archaeological resources relating to the activities of their ancestors.
If the Municipality initiates the preparation of an archaeological master plan, the appropriate
First Nations shall be notified and invited toparticipate inthe process.
�, 7, 2 2 DeVebprneir�t [)ir� D[ArkBCeir�ttD B �[DteCted -Ie[itBge �[Dpe[tY
Proposed developments and site alterations on oradjacent to protected heritage properties
are required to provide a heritage impact assessment as part of the development approval
process, demonstrating that the heritage attributes of the protected heritage property will be
conserved.
6.7,2 3 KAB[ked D[Uir�rnB[ked Cernete[ies
When an identified marked or unmarked cemetery isaffected by land use development, the
Ministry of Heritage, Sport, Tourism and Culture Industries and the Cemeteries Registrar Unit of
the Ministry of Consumer Services shall be notified according to the provisions of the Ontario
Heritage Act and the CenneteriesActand those provisions shall apply.
6.7.3 Marine Archaeological ReSOU[CeS
Within the Municipality boundaries, there may be marine archaeological resources, including
the remains of boats, artifacts, docks and other items of cultural heritage value. Prior to
approving development proposal where there is a potential for marine archaeological
resources, the Municipality shall require a marine archaeological survey to be conducted by
licensed marine archaeologist to the satisfaction of the Municipality and the Ministry of
Heritage, Sport, Tourism and Culture Industries. Marine archaeological remains may currently
be under water orwere, at one time, under water but may no longer be submerged.
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uuuuumu i A
l� mIDlgg/ U
S
mmiuuiu uu»uyg rrrrrrrrDguuuumu�J/r��1 uumur ulflJ//I/(ll uumua oioilrr� 000000i / i00000u //f 000000i UGiffrfa/ll
a) Protect prime agricultural areas for long term agricultural use;
b) Support measures that lead to increased production, diversity of crops and sustainability
in a changing market;
c) Provide opportunities for agriculture, agriculture -related and on -farm diversified uses;
d) Support adoption of new practices, technology and economies of scale; and
e) Maintain all measures that are environmentally sustainable and without adverse
impacts of human health or the community.
West Elgin's Agricultural Area plays a part in the wider system of production and growth within
the County of Elgin and southwestern Ontario. The lands designated as Agriculture are intended
to support a broad range of economic development activities for farming and farm -related
activities including:
a) Agricultural Uses;
b) Agricultural Related Uses; and,
c) On -Farm Diversified uses.
NOMWOMMM,
Within areas designated 'Agricultural' on Schedule 4, the primary use of land shall be for
farming and buildings, structures, uses and facilities associated with the farm operation
including the farm dwelling and dwellings required for farm help. Unless permitted elsewhere
in this Plan, non-agricultural uses are not permitted so as to preserve agricultural land and to
prevent conflict between farm and non -farm uses. Permitted uses within Agricultural Areas
include the following:
a) Growing of crops, nurseries, biomass and horticultural crops, raising of livestock, raising
of other animals for food, fur or fibre, including poultry and fish, aquaculture, apiaries,
agro-forestry, maple syrup production, horticulture, nurseries, forestry and associated
on -farm buildings and structure;
b) Agricultural -related uses in accordance with policy 7.1.4;
c) On -farm diversified uses in accordance with policy 7.1.5;
d) Existing institutional uses and cemeteries;
e) Petroleum resource exploration and extraction in accordance with policy 6.6;
f) Aggregate resource extraction in accordance with policy 6.5;
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g) Forestry, conservation and open space uses;
h) Limited residential uses in accordance with policy 7.17;
i) Cannabis cultivation in accordance with Policy 5.9;
j) Alternative energy facilities in accordance with the policies of this plan and applicable
Provincial policies as the case may be; and
k) Secondary dwelling units.
1,12 [..xi i'iirr :..
.0 u4� uru unii es ii u u .0 ,'u e UuIuh'uu Aire
There are a number of existing rural industrial uses in West Elgin's agricultural area. These may
not be designated on Schedule 4 or zoned and, ultimately, may not be permitted in accordance
with the policies of this Plan and would be considered "non -conforming". Some of these
properties, by the nature of the existing use on the property, may not be able to be returned to
intended agricultural uses as a result of ground disturbance, lot size, or similar reasons. Upon
request by the landowner, and a review by Municipality staff, these existing properties may be
designated and/or zoned to recognize the existing use and state of the property unless they are
highly incompatible with farming. If it is determined they are compatible with farming, they
should be zoned in a way to reflect the existing use to the exclusion of others in order that no
change may occur without rezoning. If a particular non -conforming use ceases to exist, the land
may be rezoned without a need to amend the Official Plan to permit another type of non-
conforming use provided no greater incompatibility with farming will result.
7.1.4 Agricultural Related Uses
7"1./'ll I Ieinry niiled AgiI u.ulhu.uu II II: dated Uses
Agricultural Related Uses include farm -related commercial and farm -related employment uses
that are directly related to farm operations in the area, support the agricultural system, benefit
from being in close proximity to farm operations and provide direct products and/or services to
farm operations as a primary activity.
7 1,4,2 CiIieiIa for AgiI u.ulhu.ui4l Il dated Uses
Examples of such uses include, but are not limited to, grain dryers, feed mills, cold and dry
storage facilities, grain and seed storage facilities, distribution facilities, abattoirs, food and
beverage processing operations (e.g. wineries, cheese factories), farmer's market selling mostly
local produce and farm auction operations. Agricultural -related employment uses may include
uses such as operations that process farm commodities. The following requirements shall apply
to all agricultural related uses:
a) The use is directly related to the farm operation and requires a location in close
proximity to the farm operation;
b) The need and demand for the use at the location proposed can be demonstrated to the
satisfaction of the Municipality;
c) The use is located on the least productive agricultural land, where possible;
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d\ The use is located on a road capable of accommodating the traffic generated;
e\ The requirements and standards for Municipality, County and Province regarding water
supply, sewage disposal, drainage, air quality, noise and vibration are satisfied;
8 The use is located in conformity with the Minimum Distance Separation formulae and
does not adversely impact surrounding agricultural activities;
g\ The size and scale of the facility is appropriate for the rural character of the surrounding
area and does not adversely impact adjacent agricultural uses;
h\ The use does not negatively impact natural heritage features and areas and functions;
i\ Asite-specific Zoning By-law Amendment isobtained; and
j\ Lot frontage, depth and size of any lot proposed to be used or created is adequate for
the proposed use and will be in accordance with the Zoning By-law.
7.1.5 [lO-FB[OO Diversified Uses
TI , 51 ��`e[rn�iled[)ii-FB[rn 'iVe[sffied Uses
On -Farm Diversified Uses are secondary to the principal agricultural use of the property and
are limited in size. On -farm diversified uses include, but are not limited to, home occupations,
agri-tourism uses, indoor cannabis cultivation and uses that produce value-added agricultural
products. Ground -mounted solar facilities are permitted in the Agricultural Areas as on -farm
diversified uses.
7 1,5,2 C[ite[iB for [)ii-FB[rn 'iVe[sified Uses
On -farm diversification is encouraged as a means of supporting the overall vitality and
sustainability of the Agricultural Area. The following applies to all On -Farm Diversified Uses:
a\ Uses must beclearly secondary tothe principle agricultural use ofthe lot;
b\ Uses may include home occupations, bed and breakfast, and uses that produce value-
c\ Home occupations will be operated or undertaken by residents of the site. The number
of non-residents assisting in the operation of the home occupation will be limited per
the Zoning By-law;
d) Home occupations will not create a nuisance or conditions inconsistent or incompatible
with nearby agricultural uses or the agricultural character of the area;
e\ Total area will be limited based ontotal footprint ofthe uses, ona lot coverage ratio
basis;
M Any buildings orstructures associated with such uses should beofadesign andsty|e
that will allow for ease of conversion to an agricultural use if the secondary use should
cease;
g\ Appropriate development standards must be contained in the Zoning By-law regarding
the maximum floor area for such uses, signage, access, parking and outside storage;
h\ Site plan approval and site plan agreements may be required;
i) Severance of secondary uses from the farm lot will not be permitted.
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7.1.6 Residential Permissions within the Agricultural Area
Residential dwellings within the Agricultural Area are limited to:
a) New single -detached dwellings accessory to an agriculture use;
b) Existing single -detached non -farm dwellings;
c) New single -detached non -farm dwellings, constructed on vacant lots existing on the
date of adoption of this Plan, and held in distinct and separate ownership from abutting
lands, subject to the requirements of the Zoning By-law; and
d) Temporary residences for seasonal farm labour may be permitted or one permanent
second farm residence may be permitted for full-time farm labour where the size and
nature of the operation requires additional farm related employment in accordance
with Policy 7.1.6.1.
71 . 6, 1 h. II ui ir�g f r I[' un r� Ih...lVI III
Housing for full-time farm help may be permitted where the nature or size of a farm operation
requires such accommodation and provided the dwelling being erected is designed and
constructed in a manner which is capable of being readily removed from the farm when no
longer required. Such requests shall be considered on a case by case basis. Where housing for
farm labour is of a temporary nature, the temporary use provisions of the Planning Act shall be
utilized to regulate the location, type of construction and duration of housing for these
purposes. Prior to the enactment of a temporary use by-law, an agreement with the
Municipality shall be executed to ensure that the dwelling is removed from the farm when no
longer required, the lands are rehabilitated to the satisfaction of the Municipality and sufficient
financial security is provided to ensure due performance.
7.1.7 Additional Policies
71 7 1 A uicu.ulliu.uu llll-uelat er nr neirc 11 aird [::rnlp yr neiri Uses
Agriculturally -related commercial and agriculturally -related employment uses that are directly
related to serving the needs of the farm community and are required to be, or benefit by being,
in close proximity to farming operations shall be permitted subject to the following criteria:
a) a demonstrated need exists for the use within the planning horizon;
b) reasonable alternative sites including sites within designated settlement areas
which avoid prime agricultural areas do not exist and where a location in a
prime agricultural area is being proposed, lower priority agricultural lands are
considered;
T I , 7, 2 SurpIus [' unr� IID d II ii ir
The creation of a lot for the purposes of disposing of a dwelling considered surplus as a result of
farm consolidation, being the acquisition of additional farm parcels to be operated as one farm
operation, shall be considered in accordance with the following:
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a) the dwelling considered surplus has been in existence for at least 10 years;
b) the dwelling is structurally sound and suitable, or potentially made suitable, for human
occupancy;
c) no new or additional dwelling is permitted in the future on the remnant parcel which
shall be ensured through an amendment to the Zoning By-law;
d) compliance with MDS I with respect to any livestock building, structure or manure
storage facility on the remnant parcel;
e) minimizing the loss of productive farmland; and
f) deteriorated, derelict, abandoned farm buildings (including farm buildings and
structures with limited future use potential) are demolished and the lands rehabilitated.
71,73 .e-Use of II°:iiliiu.0 II��u.u-uiiuu .l.uuuII�uuii iiu.0
Existing non-agricultural buildings within an Agricultural Area may be utilized in accordance
with the policies for Agricultural Related Uses or On -Farm Diversified Use. The use should be in
keeping with the current surrounding Agricultural Area. A Zoning By-law amendment may be
required.
7,17A Wooded Aireas rm .l. u.0 lbj ec t..1. ii urfl h ca iru.l. WoodIair�d Il�:I o h ci i e
Development in wooded areas of the Agricultural Area shall be carried out in a manner that
encourages preservation and protection of treed areas in keeping with the policies as outlined
in this Plan. This Plan recognizes the importance of trees to agriculture due to their wind
protection and moisture holding capabilities, and encourages reforestation and conservation of
woodlots. Removal of treed areas is subject to the County of Elgin's Woodland Conservation By-
law.
T I ' 5 III ii u,.0 ii i u r ILot ii e for AgiIcuhui4I Uses
The minimum lot size for new agricultural parcels shall be 40 hectares to discourage the
unwarranted fragmentation of farmland. This Plan supports the provision of agricultural land
parcels of sufficient size for long-term agricultural use recognizing the need to maintain
maximum flexibility for farm operators to engage in differing types and sizes of agricultural
operation. Existing parcels of insufficient size for agricultural use will be encouraged to
consolidate with adjoining farmlands where possible.
7 .°I T6 I ii u,.0 ii i u rn [�'ainrn IL 1. ii e for u�ii u��u II�I�� u�u a �� 14:` �� II .1. ��� Uses
Severances for agricultural related uses may be considered where the lot is being severed from
an agricultural lot that is 40 hectares in size. Despite this lot area requirement, the lot may be
severed from an agricultural lot that is less than 40 hectares provided that the agricultural land
is added to an abutting agricultural lot.
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7" I ,T7 II14oiru-I['a'u'� o i S iz,
All new non -farm lots will be limited in size so that a minimum of land is taken out of
agricultural uses, and will be located on the least productive land where possible. The lot size
and shape will be consistent with expected current and future needs with respect to water
supply and sewage disposal.
1 . 8,1 AgiIcuhui4Il��:Iracftes
The Municipality encourages landowners to employ farm management practices in Agricultural
Areas that are sensitive to the natural environment, and in conjunction with the appropriate
Conservation Authority regulations, including the following:
a) cultivation methods aimed at minimizing erosion,
b) re-establishment of natural features;
c) planting of stabilizing vegetation on creek flats and slopes to minimize erosion and run-
off;
d) proper construction of drainage tile outlets to minimize erosion along water -courses;
e) restricting livestock access to watercourses;
f) appropriate application of fertilizers and herbicides to minimize chemical run-off;
g) proper storage, handling and disposal of hazardous and non -hazardous pollutants;
h) maintaining a buffer strip along watercourses, ditches and open drains; and
i) the preparation of Nutrient Management Plans.
7 1. 8.2 ii u,.0 ii i u r II:;) i i. ir e „e III a .i. i ir.
New land uses, including the creation of lots, and new or expanding livestock facilities shall
comply with the Minimum Distance Separation formulae.
7 '1. 8. 3 III III II ca t i ir f IIWDS II
The Municipality shall require compliance with the MDS I requirements for all types of
development proposed by building permit on all existing lots of record outside of hamlets and
settlement areas. The Municipality requires compliance with the MDS I requirements for
surplus farm dwelling severances. The Municipality does not require compliance with the MDS I
requirements for the construction of a new dwelling that is replacing a dwelling that is
demolished in whole, or in part, by a catastrophe, provided that the new dwelling is located no
closer to a livestock facility than prior to the catastrophe. The Township shall not apply MDS I in
hamlets and settlement areas designations.
7 1 8 A. III III II ii �t i ir f IIWDS I II
The Municipality shall not apply MDS II in hamlets and settlement areas. The Municipality shall
apply the MDS II requirements for the construction of a livestock facility that is replacing a
livestock facility that is destroyed by a catastrophe. The Municipality shall treat closed
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cemeteries in compliance with the Minimum Distance Separation Implementation Guidelines in
accordance with the levels of visitation to the cemeteries.
a\ Toaccommodate the majority of population growth and residential development in
areas with full municipal services;
b\ To ensure there is an appropriate range of housing types in terms of built form and
affordability;
c\ Tocreate strong, viable, attractive and pedestrian -friendly downtown cores asthe
primary focus of commercial and social activity in West Elgin with a unique sense of
place and character, offering range of basic goods and services;
d\ To direct employment development to areas suitable for such purposes and in a
manner that does not detract from existing or planned residential and/or
commercial development
e\ To maintain the essential qualities of privacy, quiet enjoyment, public health and
safety, and land use compatibility in residential areas;
M To accommodate new and maintain existing uses to meet the educational, health
and spiritual needs ofthe community.
7.2.2 Complete Communities
Tier 1 settlement areas are intended to be planned as complete communities with a mix of
residential, commercial, employment, institutional and recreational uses. The detailed land use
for each Settlement Area is depicted on Schedules 4Aand 4B. Parks, open space, trails and
recreational facilities will be subject to the Parks, Open Space, Trails and Recreational Facilities
policies inSection 5.3.
7.2.3 Residential
T2 31 ��Bir�ir�edFUir�CtiDir�
Areas designated forresidentia|purposesindudeexistingresidentia|deve|opmmentandvacant
lands for accommodating future residential development. Undeveloped lands designated for
residential purposes lie adjacent to existing residential areas to ensure contiguous
development and the cost-efficient extension of services. Within existing developed areas,
opportunities exist for redevelopment and infilling. These areas are intended to allow for a
variety of housing options, including a variety of dwelling types, tenure types and
arrangements.
7.2,3,2 ��3e[rn�iled Uses
The following uses are permitted in Residential Areas
a\ Single -detached dwellings;
a]
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b) Semi-detached dwellings;
c) Townhomes;
d) Low rise apartments and other multiple dwelling forms;
e) Accessory uses;
f) Home occupations in accordance with policy 5.5;
g) Special Residential uses, in accordance with policy 5.7;
h) Bed and Breakfast Establishments, in accordance with policy 5.6;
i) Lodging Houses, in accordance with policy 5.8;
j) Parks and recreational uses in accordance with policy 5.3;
k) Institutional uses in accordance with policy 5.10;
1) Accessory Dwelling Units in accordance with policy 5.4.
Addffioi4u IIIohci es
2,3,u.
e s ii e II 'h i ii i e II'"us ii i
Multi -unit forms of residential development provide the potential for more affordable housing
as well as housing more able to meet the increasingly diverse needs and preferences of the
community. To ensure compatibility with existing development, Table 7.1 provides the
maximum permitted density and building heights for lands designated residential within Tier 1
settlement areas.
Table 7.1: Residential Density
7 2.3,4 Medurn l: ei usii'y �Resdeirui4i IDevelbprn iri.
Applications for Medium Density Residential Development will be considered in accordance
with the following policies:
a) Preference will be given to medium -density development in locations in proximity
to Arterial or Collector Roads where the development provides a physical transition
between low -density dwellings, and higher -density residential development;
locations in proximity to natural amenities such as watercourses, major open space
areas, existing neighbourhood parks, schools and other community facilities, and
commercial areas;
b) Municipal services should be available or capable of being made available;
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c) The development should be buffered with appropriate landscaping and setbacks
from abutting low -density residential development;
d) The development should be designed so that it is compatible with surrounding
development;
e) On -site parking and recreational amenities are to be provided;
f) The height of the proposed development will not generally exceed six storeys;
g) Site Plan Approval is required.
3.5 uIIII""hg Wx
Development proposals for large undeveloped parcels shall incorporate a range of housing
types and densities, as permitted by this Plan, unless it is capable of being demonstrated that
market, servicing, site conditions and neighbouring land use dictate otherwise.
7.' 2,3 (,U 'bairn II:')e s 'iig iru
23 u" .1 Sute Layout
Site Layout of all new residential development shall maintain or enhance the neighbourhood's
prevailing pattern of lot widths, lot depth and lot area. The mixing of densities and housing
designs within individual developments is encouraged, provided that locational requirements
are satisfied. The density of a development will be governed by the Municipality considering
among other things, the preservation of open space and trees, the ability of the road system to
accommodate the generated traffic, the capacity of municipal infrastructure, and compatibility
with existing development patterns.
Landscaping on the front and side yards of all residential properties is required and should have
regard for four -season viability, and in accordance with the Zoning By-law. Parking for medium
density residential forms -should generally be located at the side and rear of buildings, with
separate parking from driveway entrances to streets, and avoid obstruction of views of
approaching traffic, pedestrians or cyclists. Bicycle parking should also be installed where
possible. Screening and landscaping around parking areas is required. Sheds and outdoor
storage shall be located in the side or rear yard of residential dwellings, and in accordance with
the Zoning By-law.
r y. ti (5 ,3 146gII"uIIIou..ur "uoo ll II:)es^ gn
Varieties of residential dwelling types will not be mixed indiscriminately, but will be arranged in
a gradation so that higher density developments will complement those of lower density, with
sufficient spacing to maintain privacy, and amenity. Connectivity of neighbourhoods is required
through recreational spaces, parks, trails, sidewalk and other active transportation linkages
where feasible.
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7 2.3 7 R esideirui a�i l Iluir� f'ii 11
In existing Residential Areas, an increase in residential density may be considered subject to the
following:
a) The proposed development is generally compatible with the surrounding uses;
b) Availability of municipal services;
c) Proximity and access to supporting community services; and,
d) The proposed development increases the mix of dwelling types and support the
achievement of the Municipality's affordability target of 20%.
7 2,3,8 Seiterneirhi AreaIIII hieIrfac
In cases where residential development is proposed on lands adjacent to or abutting
agricultural lands, the Municipality will ensure that adequate buffering and/or mitigation
measures, including applicable Minimum Distance Separation requirements, are provided
between the development and the agriculture lands so that normal farm practices are
protected from development within the Tier 1 and Tier 2 settlement areas, where necessary. In
this regard, the developer will be responsible for providing appropriate transitional space
through the use of landscaping, setbacks, fencing and screening. The specific design aspects for
addressing interface conditions will be determined through the site plan and/or subdivision
agreements.
Certain types of professional offices are compatible with a residential neighbourhood, and may
serve as a needed function to nearby residents. These uses include, but are not limited to a law
office, doctor's office, chiropractic practice, dentist, or accounting practice. Development
standards can blend such uses into the residential community so as to minimize undesired
impacts. Professional offices will be permitted in existing residential dwellings within the
Residential Areas provided:
a) The proposed use is limited to a professional practice;
b) Within settlement areas, the use fronts onto a Collector or Arterial Road; and,
c) Adequate parking and pedestrian connections are provided.
T 2 . 4 1 :I I a iru iru e II::: u.0 iru i i o iru
Downtown Core areas comprise the historic main streets of the villages. In Rodney, the
'Downtown Core' lies generally along Furnival Road (County Road No. 103) between Albert
Street to the north and Main Street on the south, and includes lands lying on the east side of
Jane Street. In the case of West Lorne, the 'Downtown Core' lies generally along Pioneer Line
(County Road No. 2) and Graham Road (County Road No. 76), in the, more or less, geographic
centre of the Village being bounded by the former railway corridor to the north, Elm Street to
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the south, Argyle Street tothe east and Ridge Street tothe west. Downtown Core areas are
intended to support a range and mix of uses to serve a multi -functional role of the Downtown
Core asa place where residents can live, work, shop and play.
7.2A2 ��Ie[rnitted Uses
Within lands designated Downtown Core, awide range ofcommercial uses shall be permitted,
including retail stores, restaurants, specialty shops, financial institutions, business and
professional offices. While commercial uses dominate the Downtown Core, dwelling units
contribute to the character and activity of the core, offer an alternative use for upper storeys in
commercial buildings and provide a desired location for those wishing to reside in the
Downtown Core. Single unit dwellings that remain are potential candidates for conversion to
commercial purposes while still retaining residential component. New residential units in the
form of apartments over ground floor commercial uses and as a component of mixed -use
developments shall be encouraged where they will not detract from, or be in conflict with,
business activity at street level.
7.2 4.1 U[bBir� Desigir�
The intention ofthe Downtown Core istocreate and strengthen vibrancy and pedestrian -
orientated spaces.Groundf|oorresidentia|,drive-inanddrive-throughfad|itiesorchangesto
reduce the presence of ground floor commercial shall be discouraged.
New buildings and improvements and additions to existing buildings shall be designed in
manner to enhance and complement the core's heritage character and compact nature through
the use of compatible building materials and features, and fagade heights and building setbacks
consistent with the historic development ofthe core.
Vehicular parking shall be encouraged on -street and at the rear ofbuildings accessible to
pedestrians by walkways. Signage may be controlled by guidelines and/ora sign by-law adopted
bythe Municipality.
7.2A2 AdditiDiB� �DhCies
Enhancement ofthe 'Downtown Core' interms ofpublic amenities, fagade restoration,
sidewalks, parking, street lighting, tree planting, maintenance and other measures shall be
undertaken or otherwise facilitated by the Municipality in consultation with business owners,
property owners and the community ingeneral. Where lands are being developed or
redeveloped, opportunities for upgrading the public realm shall be considered.
7.2.5 COOOOOe[C'B|
T2.5.1 ��Bir�ir�ed FUir�CtiDir�
Commercial areas are intended to provide economic development opportunities and also
provide a range of local shopping options to support residents living in the settlement areas
and nearby agricultural community. The designation includes existing commercial development
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as well as lands considered suitable to accommodate future commercial development
unsuitable tothe 'Downtown Core'. General Commercial areas should be clustered in
settlement areas in the form of small nodes, plazas or main street formats.
7.2,5,2 ��Ie[rnitted Uses
Nt�iir� B[eBs desigir�Bted CDrnrne[CiB[ the D[irnB[Y Use of Bir�d s�,B�H be fD[ CDrnrne[CiB�
Uses VV�iC�h CBte[tD the ir�eeds Dfthe BUtDrnD[)i�e, the t[BVeH�iir�g DUL)hC Bir�d siir�g�e
DU[pDse s�hDppiir�gt[ips. TYpiCB� Uses iir�ChAe rnDtD[V6�iC�e sB��es Bir�d se[ViCes, gB[deir�
sUpp�Y DUdets, sB��e of U�k goods Bir�d Ce[tBiir� types DfCDirVeirieir�Ce [etBi� Bir�d se[ViCe
DUdets. LBir�ds desigir�Bted CDrnrne[CiB� 'nay B��sD be Used fD[ ernpbYrneir�t Uses
De[rnitted Uir�de[SeCtiDir� 7.2.6.2 iir� BCCD[dBir�CeVViththe [eQUi[erneir�tsthe[eDf.
72, 5.3 U[bBir� ��') e sig ir�
Development will be characterized primarily by buildings set back from the street and outside
areas for parking, outside storage and display. Efforts will be made tointernally link adjacent
development to minimize vehicle entrances and enhance public safety. Development is space
extensive with buildings well setback from the street and property lines with lands reserved
for on -site parking and outside storage. Pedestrian amenities are limited.
7.2.6 EOOD|OVOOeOt
7',761 ��Bir�ir�ed FUir�CtiDir�
The Employment designation is intended to provide for a range of employment types and help
to support economic diversification within the Municipality's Tier 1 settlement areas. These are
lands that are serviced or readily capable of being serviced by both the municipal water supply
system and the municipal sanitary sewage system. Access to and visibility of these areas is
restricted and the proximity of residential development requires measures be taken to mitigate
the potential for adverse impacts.
7.2,6,2 ��)e[rnitted Uses
Lands designated Employment allow for afull range ofthe following:
• Manufacturing;
• Warehousing;
• Logistics, office;
• Alternative energy projects;
• Research and development uses;
• Cannabis processing facilities, inaccordance with policy 5.9;and
• Accessory uses, in accordance with po|icy7.2.G.3l
• Uses that are compatible with employment uses, make use of existing buildings not
required for employment purposes or are well suited to areas designated 'Employment'
may be permitted.
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7 2,6.3 AddffiDiB� �DhCies
72�,11 Accessory Uses
Small scale commercial uses which support a broader industrial area or on -site accessory
commercial uses may be permitted provided they do not detract from the area for industrial
purposes now or in the future. These uses may include limited retailing within industrial
buildings for the sale of goods manufactured on the premises, banks, restaurants and office
supply establishments.
T2,6,3,2 S8rViCiOg
Development shall be serviced by the municipal water supply and municipal sanitary sewage
system or similar level of services as directed by Municipal Engineering staff.
��2.6,33 Buffering and SCr88OiOg
Adequate buffering, screening and/or setback measures will be required to mitigate any
conflict between existing orplanned residential development.
7~3 Tier 2 Settlement Areas
7.3.1 Goals and Objectives
a\ To recognize historic settlement areas where there is potential for modest infilling on
partial services;
b\ Tocreate vibrant communities cores with a range of basic goods and services;
c\ To direct land uses tothose suitable areas that can accommodate servicing needs and
maintain existing community character;
d\ To accommodate new and maintain existing uses to meet the educational, health and
spiritual needs of the community.
7.3.2 Planned Function
The Tier 2 settlement areas include Eagle and New Glasgow as shown on Schedu|e4C.
Historically, growth has been limited and continues to be so, attributed in large measure to lack
of full municipal services, lack of community functions and lack of amenities. The Tier 2
Settlement Area is serviced by the West Elgin and sanitary sewage disposal is provided by
means of private on -site systems, primarily septic tank and tile bed systems. The Tier 2
Settlement Area future development is intended to be limited and restricted based on the
limited municipal servicing. Accordingly, growth opportunities within Tier 2 settlement areas is
intended tobemodest and limited toinfi||ing.
The following uses are permitted in Tier 2 settlement areas:
a\ Single -detached dwellings;
b\ Secondary dwelling unit;
c\ Limited commercial uses which are intended to serve the day-to-day needs of the
NN
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d\ Limited employment uses which do not require full municipal services and comply with
the land use policies ofthis plan;
e\ Home occupations inaccordance with the policy 5.5;
8 Parks and recreational uses;
g\ Open Spaces;
h\ Existing agricultural uses subject tothe policies of Section 7.1 except that no new or
expanded livestock facilities will be permitted. Development proposals will generally be
in accordance with the Agricultural Area Interface provisions found in Section 7.1.8,
7.3.4 General [][bBO [)eS'OO
The general urban design oftheTler2Sett|enoentAreashaUindudebuiltfornothatis
compatible with the surrounding area character. Any proposed new dwellings shall have regard
for architectural continuity in materials, design features and massing. Residential dwellings shal
have driveway access located at the front or side of the dwelling, as consistent with the existing
area. Landscaping in the front yard is encouraged to have regard for four -season viability. All
sheds and outdoor storage shall be located at the side or rear yard of the dwelling, and in
accordance with the Zoning By-|avv.
7.3.5 Additional Policies
73.5.1 SeWerneir�tA[eBir�te[faCe
In cases where residential development is proposed on lands adjacent to or abutting
agricultural lands, the Municipality will ensure that adequate buffering and/or mitigation
measures, including applicable Minimum Distance Separation requirements, are provided
between the development and the agriculture lands, so that normal farm practices are
protected from development within the Tier land 2settlement areas, where necessary. |n
this regard, the developer will be responsible for providing appropriate transitional space
through the use of landscaping, setbacks, fencing and screening. The specific design aspects for
addressing interface conditions will be determined through the site plan and/or subdivision
agreements.
7.3,5,2 �ir�fir� g
The policies of this Plan are intended to allow for modest forms of development through
infilling. Infilling means the creation of a new lot between two existing residences which are on
separated lots and which are situated on the same side of the road within a hamlet area.
7'11"11, 5.3 New ')eVebprneir�t
Specific uses on any individual site will be subject to land use compatibility and the provision of
adequate servicing.
a
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a) Maintain existing development and community character;
b) Limit and restrict future development due to lack of municipal services.
The Tier 3 Settlement Area includes Clachan as shown on Schedule 4C. Historically, growth has
been limited and continues to be so, attributed in large measure to lack of full municipal
services, lack of community functions and lack of amenities. The Tier 3 Settlement Area
designation is intended to recognize the existing small cluster of residential development with
no municipal services. This area is not intended service any future population growth and is
limited to existing development.
7.4.3 Permitted Uses
The following uses are permitted in the Tier 3 Settlement Area:
a) Existing residential uses;
b) Existing agricultural uses;
c) Existing commercial uses.
*, •• -Em-
a) To protect and enhance natural features of the shoreline environmental and adjacent
lands;
b) To encourage outdoor recreation uses and increase public access; and
c) To ensure appropriate and compatible development that reduces the potential for risks
to health, safety and property damage by natural hazards.
7.5.2 History and Planned Function
Lands comprising the 'Lakeshore Area' lie along the Lake Erie shoreline. Gray Line passes
through the area, for the most part continuous and parallel to the shoreline. The TransCanada
Trail runs along Gray Line between Blacks Road and Graham Road. The lands along the lake are
generally characterized by high, eroding bluffs interrupted by a number of ravines and
remnants of Carolinian forest that once extensively covered southwestern Ontario.
Existing development in the area includes campgrounds and trailer parks, seasonal and year
round dwellings and the small recreational hamlet of Port Glasgow that includes a marina and
public beach. Additional lands were designated for development under the former Township of
Aldborough Official Plan and zoned for recreational and residential purposes but remain
undeveloped.
Natural heritage features are abundant and diverse, particularly in the westerly end of the
'Lakeshore Area', and contribute significantly to the character of the area. They include
13
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wetlands, an area of natural and scientific interest, habitat of threatened and endangered
species, wildlife habitat, fish habitat, woodland, valleylands and the shoreline itself.
The presence of the shoreline has attracted limited residential development attributed to the
existence of the high, erosion prone bluffs that characterize the shoreline. The height of the
bluffs make access to the shoreline treacherous in most areas and compromises lake views
while the eroding nature of the bluffs requires precautionary measures in terms of building
setbacks and countervailing design and construction measures.
Municipal services are limited in the area and costly to provide as a result of topography,
erosion, sparse population and the relative remoteness of the area. A municipal water supply is
available in Port Glasgow and at Lakeview Estates south of Eagle. Municipal sanitary sewage
services are not available in the area and may be cost -prohibitive to provide.
Within the 'Lakeshore Area' on Schedule 4, the primary use of land shall be for uses and
activities that are attracted by the scenic character, natural characteristics and outdoor
recreational opportunities of the area while at the same time protective of its natural heritage
features, cognizant of its servicing and access limitations and respectful of hazardous
conditions.
7.5.3 Permitted Uses
The Lakeshore Area is shown on Schedule 4. These permitted uses include:
a) Seasonal residential and year-round residential development;
b) Campgrounds and trailer parks;
c) Golf courses;
d) Marina facilities, tourist retail and;
e) Service establishments;
f) Parks and conservation areas.
7.5.4 Additional Policies
T 5.4..,1 [),uiill iru itSuruciures
Proposals to erect buildings or structures along the shoreline and below the regulatory line
established by the Lower Thames Valley Conservation Authority shall be forwarded to the
Authority for its review and approval. Where a threat exists to safe occupancy and a potential
for property damage as a result of flooding, erosion or other natural hazards, such proposals
are unlikely to be permitted. To facilitate the relocation of permanent buildings and structures
in these areas as the need arises, buildings shall be designed and constructed in such a manner
to be readily relocated to safer ground and sufficiently set back from the top -of -bank.
Temporary buildings and structures including travel trailers and similar recreational vehicles
which are readily movable shall be less strictly controlled. In addition to obtaining a permit
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from the Authority in these situations, a building permit from the Municipality may also be
required.
75,4,2 WBte[SUpp�YBird SBiritB[YSeVVBge ')ispDsB�
While the preferred method ofservicing development inthe Lakeshore Area isbymunicipal
water supply and municipal sanitary sewage services, such services are not currently available
and, if made available, would only be so to limited areas. Proposals for new development and
major expansions toexisting development shall becarefully evaluated interms oftheir ability
to provide sustainable services on site given the nature of soil conditions and shoreline erosion.
In the case of condominium developments and campgrounds, communal water and sewage
services shall be the preferred method of servicing in the absence of municipal services. A
responsibility agreement with the Municipality shall be required and may be entered into by
the Municipality provided it is assured that it is not exposed to unacceptable and unreasonable
risks.
75,,1.3 �Ut)hC�RDBdAccess
Due to the discontinuous nature of Gray Line as well as certain segments of Gray Line that are
not maintained during winter, proposals for new development and major expansions to
existing development shall be carefully evaluated in terms of their access requirements.
Development shall only be permitted where safe and reliable access is available or can be
made available commensurate with the needs ofthe development.
7, 5,,�,I,A, C[eStiDir� of Lois
The creation of new lots in the 'Lakeshore Area' shall take place by consent or by plan of
subdivision or plan of condominium in accordance with the provisions of the Planning Act and
the relevant policies of this Plan including Section 11.17and Section 11.21.
7.5.4.5 C[ite[iBfor DeVdDprneir�t
The following criteria shall be used to evaluate proposals for new development and expansions
toexisting development:
a\ Site characteristics: Lands proposed for development should be well -suited for the
purposes being proposed and include sufficient lands over the long term for safe and
secure building sites where required. Variable topography, preservation of views and
access to the shoreline are considered desirable features to incorporate into the design
of development along the lakeshore. Creative design in harmony with the natural
characteristics of the site and the surrounding area shall be expected. Where lands are
lacking in natural amenities and features, measures shall be taken to enhance the
natural characteristics. Featureless, strip development shall not be permitted;
b\ Natural amenities and scenic quality: The natural amenity and scenic quality of the lands
shall be identified, maintained and, where necessary, enhanced. Natural heritage
El
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features shall be protected. A naturalizing plan may be required which provides for the
planting of trees and other vegetation to offer shade and amenity for the development
and corridors for wildlife;
c) Adjacent and surrounding land use: The proposed use shall be compatible with existing
or proposed neighbouring land uses. Where necessary or desirable, the proposed use
shall be adequately buffered from neighbouring land uses by the provision of adequate
setbacks and/or screening. Compliance with the Minimum Distance Separation Formula
shall be required with respect to any neighbouring livestock operation;
d) Vehicular access: Vehicular access shall be available or made available from a public
road of reasonable construction and maintenance subject to the approval of the
authority having jurisdiction. In no case shall access be permitted where traffic hazards
could result due to poor sight lines or proximity to a traffic intersection;
e) Lot dimensions: Lots proposed to be used or created shall be adequate for the use being
proposed. In no case shall lots be created which do not conform to the provisions of the
Zoning By-law unless the By-law is otherwise amended or a variance granted;
f) Water supply and sanitary sewage disposal: The proponent shall undertake the
necessary studies and prepare the necessary plans to determine how water supply and
sanitary sewage disposal are best provided taking into account land use, environmental
considerations, financial feasibility, ownership and operating responsibilities and related
factors. The studies may include hydro -geological, soils and/or other appropriate
technical reports to determine the suitability of servicing the lands for development;
g) Stormwater management: Proper site grading and stormwater management measures
shall be required to ensure properly drained sites, controlled runoff and suitable outlets,
and to eliminate or minimize surface drainage onto adjacent lands and roads. Adequate
provisions for storm drainage and surface runoff shall be provided. The Municipality
may require the submission of a grading plan to ensure surface runoff does not
adversely affect neighbouring properties or contribute to erosion; and
h) Site plan control: A high standard of building and site design, including site location,
retention of natural amenities and features (if any), on -site landscaping, buffering of
parking areas and adjoining lands, external lighting shall be encouraged.
Campgrounds and trailer parks shall be restricted to seasonal occupancy with the exception of
accommodation for the owner/operators thereof and for up to one additional household for
security and safety reasons. The owner/operator shall take those measures necessary to ensure
year round occupancy does not occur. The seasonal occupancy period shall be established by
the Zoning By-law or other appropriate legislation.
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In addition to the criteria of Section 7.5.4.5, the following criteria shall be used to evaluate
proposals for golf courses:
a) irrigation: Since golf courses require extensive amounts of water to generate and
maintain ideal course conditions, the proponent shall submit the necessary studies to
determine how irrigation is to be provided taking into account surrounding land use,
environmental considerations, financial feasibility and related factors;
b) fertilizers and pesticides: As golf courses are significant users of fertilizer and pesticides
in order to improve course conditions, those with a nitrogen content can be potentially
harmful to the environment regarding run-off and impacts on watercourses. The use of
organic fertilizers and pesticides shall, therefore, be encouraged; and
c) vegetation: Wooded areas shall be retained and reforestation encouraged to enhance
wildlife habitat including wildlife corridors. The planting of native species shall be
encouraged in order to generate a more natural golf course setting.
7.5,4 8 �Iu[)hc Access.t 0 e Ih. oirelliiir.
Efforts shall be made wherever possible and feasible to increase and enhance public access to
the Lake Erie shoreline at selected locations where conditions are suitable for these purposes
and adjacent land uses are not adversely or unreasonably affected. Wherever possible and
practical, the Municipality may, as a condition of development, require that certain lands be
dedicated for the purposes of providing public access.
7.6 RuiralResidential iir
7.6.1 Planned Function
The planned function of lands designated as Rural Residential is to recognize historic residential
development outside of established settlement areas. The intent of the policies of this Plan is
limit any further expansion to existing Rural Residential Areas, recognizing the importance of
protecting West Elgin's prime agricultural areas and the need to direct development to
settlement areas. Rural Residential Areas are shown on Schedule 4 and 4D. Areas designated
Rural Residential include concentrations of existing rural residential development on Graham
Road (County Road No. 76) south of West Lorne between Thomson Line and Talbot Line (Eagle)
and on Pioneer Line between Rodney and West Lorne. Prior to amalgamation, these areas were
designated Rural Residential under the former Official Plan of the Township of Aldborough.
7.6.2 Permitted Uses
The following uses are permitted in the Rural Residential areas:
a) Single -detached dwellings;
a) Home occupations in accordance with Policy;
b) Accessory Dwelling Units in accordance with Policy.
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7.6.3 Add't'OOB| [rO|'C'eS
�, 6 31 C[eStiDir� of [I[s
The creation of lots shall only be permitted for the purposes ofinfiUingwhere the new lot
would be of sufficient size to accommodate private services. New lots shall only be permitted
where they front on existing open, improved, travelled and maintained public roads.
Development and the establishment ofnew roads shall not be permitted. Lots shall be created
by land severance or consent in accordance with the provisions of the Planning Act and the
policies ofthis Plan, asapplicable.
76,,3,2 WiriimUrn .)istBir�Ce SepB[BtiDir�
The creation of lots shall comply with the Minimum Distance Separation Formula (MDS |) with
respect toany neighbouring livestock operation.
7 63.3 Water SUpp�YBird SBiritB[YWBste ')ispDsB�
Residential development shall be serviced by the municipal water supply system and by on -site
sanitary sewage systems. In some instances, it may be feasible to extend the municipal sanitary
sewage system serving Rodney orWest Lorne to the lands being developed. Where lots are to
be serviced by on -site sanitary sewage systems, a soils report shall be required which
demonstrates the suitability of the lands for on -site waste disposal, the type of system most
appropriate in terms ofminimizing the potential for groundwater contamination and failure,
and the recommended design parameters and procedures for installing and maintaining such
systems. Development shall not be permitted where it may add to or aggravate an existing
servicing problem and adequate septagetreatment capacity shall exist. Documentation to this
effect may be required.
7~7 RuiraN Comirneirc~aN and EimpNoyment
7.7.1 Planned FUOCt'OO
Rural Commercial and Employment Areas are shown on Schedule 4.The areas designated
include lands at the interchanges of Highway No. 401vvith Furniva| Road (County Road No. 103\
and Graham Road (County Road No. 76).These areas are generally small in scale, limited in
number and located in dose proximity to Rodney or West Lorne.
Areas designated Rural Commercial and Employment are characterized h»visibility on high
volume roads, well -drained, level sites for building and parking, safe and convenient vehicular
access, and the availability or potential availability of municipal services and utilities.
These areas are primarily intended toaccommodate existing rural commercial and employment
and are not intended toaccommodate new commercial and employment uses. New
establishments, unless they are related to agriculture, shall be directed to areas specifically
designated for these purposes ortothe settlement areas.
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7.7.2 Permitted Uses
The following uses are permitted inRural Commercial and Employment Areas:
d\ Existing non -agriculturally related commercial and employment establishments;
e\ Agriculturally related commercial and employment establishments.
7.7.3 General Urban [)eS'OO
The Municipality shall ensure a high standard of development, appearance and maintenance
where such development is visible from major roads particularly along gateways leading into
settlement areas and along Highway No. 401 through the application of site plan control and
other means atits disposal.
7.7.4 Additional Policies
7T41 C[eStiDir�DfLois
The creation of new lots for commercial and employment purposes shall take place by consent
or by plan of subdivision in accordance with the provisions of the Planning Act and the relevant
policies of this Plan. The minimum area and minimum frontage of new lots shall be prescribed
inthe Zoning By-law.
T7,4.2 146g�'flbDU[iir�g Uses
Commercial and employment development shall be planned in such a way to minimize the
potential for conflicts with neighbouring land uses including agricultural uses. The Minimum
Distance Separation Formula (MDS 1) shall be satisfied with respect to any neighbouring
livestock operations. Buffering measures including planting strips, the screening of outside
storage areas and appropriate separation distances shall berequired.
7.7.2 �3 C[ite[iBfor ')eVdDprneir�t
Proposals for development shall meet the following criteria:
a\ Site suitability: The site shall be suitable to enable the proper siting of buildings and
structures. Ageotechnica|report shall besubmitted;
b\ Water supply: Where a municipal water supply is not available, an independent water
supply capable of meeting the needs of the proposed use shall be demonstrated to
exist. Where deemed necessary, a report from a qualified well driller, hydro_geo|ogistor
engineer confirming that an adequate and potable water supply is available to service
the proposed use shall besubmitted;
c\ Sanitary waste disposal: Where municipal sanitary sewage services are not available or
cannot be made available, soils shall be suitable or made suitable to enable the proper
installation and functioning of an independent, on -site sanitary waste disposal system
subject tothe approval authority having jurisdiction. Development shall not be
permitted where it may add to or aggravate an existing servicing problem and adequate
septage treatment capacity shall exist. Documentation to this effect may be required;
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d) Stormwater management: Proper site grading and stormwater management measures
shall be required to ensure properly drained sites, controlled runoff and suitable outlets,
and to eliminate or minimize surface drainage onto adjacent lands and roads. For large
sites with the ability to accommodate multiple uses, the preparation of a sub -watershed
study may be required as a basis for the preparation of site plans for specific
developments. Where a sub -watershed study has been prepared, site plans for specific
developments shall be required to conform therewith. A stormwater management
plan/report shall be prepared by the proponent and approved by the Ministry of
Transportation for those developments located adjacent to or in the vicinity of Highway
No. 401 where storm drainage may impact the highway.
e) Vehicular access: Vehicular access shall be available or made available from a hard
surfaced road and limited in terms of location, number and design subject to the
approval of the authority having jurisdiction. Access shall not be permitted where safety
hazards could result due to poor sight lines, proximity to a traffic intersection or the
traffic flow characteristics of the highway or road. Where access is being proposed to a
road which is substandard for commercial or employment purposes, a condition of
development may be imposed requiring the road to be brought up to the necessary
standard. All development adjacent to County Roads shall comply with the
requirements and obtain the necessary permits from the County of Elgin with respect to
entrances, setbacks and drainage. New entrances, the up -grading of existing residential
or agricultural entrances for commercial or employment uses and/or the creation of
new public road entrances shall not be permitted from Furnival Road between
McDougall Line and Hoskins Line and from Graham Road between Downie Line and
Queens Line. All access for lands so affected shall be provided by alternative roads
under the jurisdiction of the County of Elgin or the Municipality. All development within
the Ministry of Transportation's permit control area shall be subject to the Ministry's
approval.
f) Site plan control: Site design, retention of natural amenities and features (if any),
buffering of parking areas and adjoining lands, external lighting and signage shall be
addressed through the application of site plan control. A site plan agreement shall be
required.
g) Traffic impact study: For major development proposals for large traffic generators
within the permit control area of Highway No. 401, the proponent shall prepare a
transportation impact assessment in accordance with the Ministry's General Guidelines
for the Preparation of Traffic Impact Studies.
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............ A "ol, S
8~1 Pomt GNasgowSecondairy Plan
8.1.1 Goals and Objectives
The following goals and objectives shall guide the planning, development, redevelopment and
improvement of the community of Port Glasgow as shown on Schedule 4 and 4E.
a\ Port Glasgow will be recognized as the predominant location for waterfront
development, attractions and amenities in the Municipality ofWest Elgin.
b\ Future development and redevelopment of all lands in Port Glasgow will be
environmentally sustainable.
c\ Future development and redevelopment of all lands in Port Glasgow should contribute
whenever possible, to improved economic development and prosperity in Port Glasgow
and the Municipality of West Elgin.
d) All land use activity in Port Glasgow, including future development and redevelopment
will be in accordance with the Provincial Policy Statement.
e\ All land use activity in Port Glasgow, including future development and redevelopment
will protect, and wherever possible, complement and enhance the Natural and Cultural
Heritage of Port Glasgow and the Municipality of West Elgin.
8 Future development and redevelopment of lands in Port Glasgow will be compatible in
terms of land use and built form with existing development in Port Glasgow.
g\ Future development and redevelopment in Port Glasgow will have regard for the
accommodation of pedestrian traffic, non -motorized vehicles and low speed vehicles.
h\ Future development and redevelopment in Port Glasgow will protect, and wherever
possible enhance and increase opportunities for public access to the waterfront
amenities.
i\ Future and existing unique retail businesses such asartisana|shops, studios and
retailers who produce wares and goods on premises including food, beverage, clothing
and crafts will be encouraged.
8.1.2 Permitted Uses
It is intended that future development and redevelopment in Port Glasgow offer a range of
permanent, year round and seasonal housing types, recreational and cultural opportunities,
and commercial establishments catering to both residents of the Municipality of West Elgin and
to visitors from outside the local area. The establishment of new development and/or site
alteration in Port Glasgow will have regard for the LTVCA Regulation restrictions for Regulated
Areas. Schedule 2 and 3 of the Official Plan of the Municipality of West Elgin will be used as a
guideline to identify the lands subject to these regulations. Schedule 3 of the Official Plan will
also be used as a guideline in the identification of Significant Woodlands.
ON
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The following uses are permitted in the Port Glasgow Secondary Plan area, and shall be located
in general conformity with the Land Use Plan shown on Schedule 4E and as further regulated by
the Zoning By-law:
8 ...q .2 , I Res d e iru i�� ii 11 uru I[:: x: i �t�� i irI[)' u ii ll�t area
a) Single -detached dwellings;
b) Semi-detached dwellings;
c) Townhomes;
d) Low rise apartments and other multiple dwelling forms;
e) Existing uses;
f) Infilling, in accordance with the policies of Section 3.3.4 and Section 7.2.3.7 of the
Official Plan;
g) Accessory Dwelling Units in accordance with Policy 5.4;
h) Home occupations in accordance with Policy 5.5;
i) Bed and Breakfasts in accordance with Policy 5.6
Commercial uses will include those retail, service and hospitality uses which primarily serve the
permanent and seasonal residents of Port Glasgow, and the recreational day users and tourist
visitors in Port Glasgow. Commercial uses serving regional markets such as, but not limited to
automotive retailers, farm implement retailers, recreational vehicle and boating retailers, and
big box retailers will be discouraged in Port Glasgow. Unique retail businesses such as artisanal
shops, studios, and retailers who produce wares and goods on premises including food,
beverage, clothing and crafts will be encouraged.
Mixed uses will consist of a combination of residential and commercial uses which may occur
on separate floors of the same building provided the commercial use occurs on the ground
floor, and the residential use occurs on upper floors, or at the rear of ground floor commercial
use. Mixed uses may also include contiguous blocks of ground floor residential uses situated in
a manner that will not result in land use conflict with neighbouring commercial uses and/or
associated vehicular traffic. The types of residential and commercial uses which will be
contemplated in the Mixed Uses category will be those described in Sections 8.1.2.1 and 8.1.2.2
of the Port Glasgow Secondary Plan.
8,.1,2 4 easoi a 11 Il .esii eiriii 11 aird l:::; ii siiiir° easoi a 11 Il esii eiriii 11
Seasonal residential uses, in accordance with the policies for Campgrounds and Trailer Parks in
Policy 7.5.4.6
71
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8],2 5 �B[ks Bird [)peir� Space
Parks open space, trails and recreational facilities will be subject to the Parks Open Space,
Trails and Recreational Facilities policies inSection 5.3
ofthe Official Plan.
8 1.2.6 WBte[f[Dir�tArneiritY Bird At [BCtiDir�
The lands in the Waterfront Amenity and Attraction category in Port Glasgow consist of those
lands that have been improved or designated for recreational use along the Lake Erie shoreline,
and without limiting the generality of the foregoing, include the east and west beach areas in
Port Glasgow, the marina, and the parking and picnicking areas, trails and open space
associated with the marina and public beaches.
The sites used for dredging, and stockpiling of aggregate materials are also located in this land
use category. The improvement, expansion and intensification of these works, facilities, natural
areas and resources are encouraged inaccordance with the goals and objectives ofthe
Secondary Plan for Port Glasgow.
Future development in this category will be compatible and supportive of the existing active
and passive recreation uses, and should be intended to improve, or to maximize the potential
and utility of existing features and attractions for day use and tourist recreation activities. No
land use activity ordevelopment in the Waterfront Amenity and Attraction area will preclude
or hinder the expansion or continued use of the existing aggregate operation.
812.7 SeCDirdB[Y Uses
Secondary uses, including agricultural uses (other than the raising oflivestock) and occupations
may bepermitted, where deemed appropriate
8.1.3 General [][bBO [)eS'OO
The following urban design policies apply tothe permitted uses:
a\ Residential uses will generally be restricted to a maximum of four storeys above grade;
b\ Commercial uses will generally be restricted to a noaxinouno of three storeys above
grade; and,
c\ Mixed use buildings will generally be restricted to a noaxinouno of three stories in height
above grade.
Regard will be had for the following design criteria in the evaluation and approval of all
development and works to be considered in the plan of subdivision, condominium, severance
and conveyance, and site planning approval processes in the Port Glasgow community:
a) Design ROW Havens Lake Road 25 metres;
b\ Design ROW Gray Line and Furnival Road 20 metres:
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d\ Non Paved Private Road width 4 metres;
e\ Public Promenade Gmetres;
M Sidewalks 1.2 metres;
g\ Public Parking Spaces —Automobiles 2.7metres xGmetres;
h\ Parking Spaces Boat Trailers minimum: 3metres xllmetres;
i\ Recreational Vehicle stalls minimum: G metres lG metres;
A Pedestrian Trails 3metres;
k\ Greenvvay4noetres;
1) Maximum Grade Pedestrian Walkways, Sidewalks, Public Promenade 8%;
8.1.4 Hazardous Lands
Certain lands within Port Glasgow may pose a risk for development or redevelopment due to
the presence of physical hazards, noise, odours and similar impacts. Such hazards may include
lands or areas which are susceptible to flooding, erosion, subsidence, slumping, inundation and
the presence of steep slopes. All development including public and private works will have
regard for existing and proposed slopes and grades such that slope stability will not be
compromised.
All lands in Port Glasgow will be subject to the policies of Section 6.3 of the Official Plan. Due to
scale of mapping and generalized designations along the lake shore, more precise identification
of Hazard Lands will take place in consultation with the LTVCA and the Province of Ontario
during the process ofdevelopment approvals.
8.1.5 /1OO[eOBte EXt[BCt'OO
Aggregate extraction will be subject to the Aggregate Resources policies in Section 6.5 of the
Official Plan ofthe Municipality ofWest Elgin. Aggregate extraction inthe community ofPort
Glasgow will primarily be associated with the historical activity of dredging to maintain a
functional harbour. Aggregate extraction activities, including dredging and stockpiling will take
place in the Waterfront Amenity and Attraction land use category. Existing mineral aggregate
operations shall be permitted to continue without the need for an official plan amendment,
rezoning or development permit under The Planning Act. Mineral aggregate operations shall
be protected from development and activities that would preclude or hinder their expansion or
continued use or which would be incompatible for reasons of public health, public safety, or
environmental impact.
8.1.6 PB[k|BOd [)ed'CBt'OO
The acquisition oflands for use as public parks, including trails and related uses will be subject
to Section 5.3.2ofthe Official Plan. Such acquisition may involve transferring oftitles from
private to public holdings, and vice versa, depending on the identification of land needs, form,
function and location of these sites and areas during the development approval process.
Without limiting the generality of the foregoing, parkland dedication is primarily envisaged for
linear features such as Pedestrian Trails and Connections, Public Promenade, Greenway; and
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site features such as Gateway, Architectural Attraction. Any and all of these linear and site
features may be established on either public or private lands, or a combination thereof. Land
dedication for parkland including trails will be negotiated in the development approval process.
8.1.7 Se[V'C'OO
The Province of Ontario and in particular the Ministry of the Environment, through the Ontario
Water Resources Act, the Environmental Protection Act, and the Provincial Policy Statement is
concerned with the development and operation of infrastructure including both sanitary and
storm sewerage systems. The Municipal Engineer's Association Class Environmental
Assessment for Municipal Water and Wastewater Projects will be applied to such
infrastructura| projects, and be subject to Provincial approval. Some infrastructura| servicing
may also be subject to the regulations of the Conservation AuthoritiesAct. R.S.0.152/06.
8 1 71 Water
All development and redevelopment in Port Glasgow will be connected to, and serviced by the
piped municipal water supply system.
80,72 Sewage ')ispDsB�
The preferred method ofproviding sanitary sewage disposal services for all classes of
development in Port Glasgow will be by private, communal systems, subject to the completion
of provincial environmental assessment process. Private, non -communal sewage disposal
systems will also be permitted for individual dwelling and commercial units which are not part
of a plan of subdivision or plan of condominium, in accordance with the regulations of the
Ministry ofthe Environment ortheir delegated authority.
81.7.3 StD[ii,nVVBte[KABii"�Bgeii,neii"�t
The preferred method ofproviding storm water management services will be by private
communal works and facilities, and/or other private individual works or facilities, as approved
by the Ministry of the Environment under the Ontario Water Resources Act. All run-off and
drainage from impervious surfaces proposed by development or redevelopment will have
regard for, and mitigate any negative impacts on Sixteen Mile Creek, its tributary, and Lake Erie
in accordance with the Conservation Authorities Act, R.S.O. 152/06, for the Development,
Interference with Wetlands and Alteration to Shorelines and Watercourses Regulations. The
establishment of storm water management works and facilities will be subject to the
Stormwater Management Planning and Design Manual 2005 of the Ministry of the
Environment.
8,1�7��1 :)�hBsiir�g DfSe[ViCiir�g
Communal gravity based sewerage systems are preferred for all new residential, commercial or
mixed uses. Given the topographic characteristics of Port Glasgow, gravity based servicing will
generally accommodate phased development in a south to north direction, and secondarily in a
west toeast direction.
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Sanitary and storm sewerage systems will be designed and sized according to the needs of the
ultimate extent of development anticipated in any defined drainage area. In some instances,
this may require the installation of sewer works with capacity that is greater than that required
by initial phases of development.
Temporary or interim sewerage and drainage works may be permitted, where the public
interest is served, technical guidelines are not compromised, long term and ultimate design
plans are respected, and capable ofbeing feasibly implemented in the future. Individual on -site
wastewater treatment systems will be discouraged for all development except for infi||
development or redevelopment of lands in the Existing Built Area and Existing Seasonal
Residential categories.
Individual onsite wastewater treatment systems will be established subject tothe approval of
the appropriate approval authority.
Combined sanitary and storm sewers will not be permitted for any class of development, or
redevelopment within the Port Glasgow community.
Storm drainage and storm water management systems and works for all new development and
redevelopment will be designed to control flooding, erosion, contaminant and sediment
discharges into water courses and Lake Erie from development and redevelopment, with the
intent ofmaintaining water quality, and whenever possible, enhancing water quality and the
environmental characteristics oflocal water courses and Lake Erie.
Storm water management plans will be prepared on the basis of natural watershed
characteristics and tributary areas in consultation with the Province or their delegated
authorities.
Erosion and sediment control plans will be prepared by development proponents to the
satisfaction of the Province or their delegated authorities in order to minimize the impact of
erosion or sedimentation on water courses and Lake Erie caused byany development.
&1, 7.5 �RDBds Bird T[Bir�spD[tBtiDir�
New roads and transportation works including pedestrian sidewalks, bicycle and low speed
vehicle lanes will be established in all developments to the satisfaction of the Municipality of
West Elgin, and where applicable, the County of Elgin and the Province of Ontario. Such roads
and transportation works shall be privately developed and maintained through the Draft Plan of
Subdivision/Condominium regulations of the Planning Act, except for those roads and
transportation works which are developed on public lands. Those roads and transportation
works shall be developed and maintained by the applicable public authority.
81,7,51 HaV8OSLa�<8Road
Development and Redevelopment of land in Port Glasgow will be encouraged to receive
vehicular access via local roads, preferably privately owned and maintained local roads
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23 OffldaIC: allan
wherever possible. Direct vehicular access from Havens Lake Road to individual properties, uses
and small clusters of properties and uses will be discouraged. Direct access to individual
properties or small clusters of properties from Havens Lake Road may be permitted on a case
by case basis when the Municipality of West Elgin and Province of Ontario or their delegated
authorities where applicable, are convinced that other methods of access apart from direct
access from Havens Lake Road is not feasible, environmentally sustainable or otherwise causes
undue hardship to the proponent, or the Municipality. In all cases, the Municipality and the
LTVCA will be satisfied that slope stability and drainage issues can be effectively remediated.
81 , 5 2 IIedestiJian and IL...SV Cr»ii"u iideiiratir»in
All development and redevelopment in Port Glasgow shall have regard for, and strive to
accommodate facilities and works for pedestrian, bicycle and Low Speed Vehicles. Facilities and
works for pedestrian and Low Speed Vehicles will be designed in a fashion which maximizes
network connectivity and broad circulation opportunities in Port Glasgow, and which improve
or maximize access by the public to the waterfront Attraction and Amenity in Port Glasgow.
8.1.8 Implementation
The Port Glasgow Secondary Plan is intended to be implemented as an integrated section of the
Official Plan of the Municipality of West Elgin. The integration of the Secondary Plan will be
completed under the Planning Act, and this may be achieved by means of Minister's
Modification, or by Official Plan Amendment. Many of the Goals established in Section 2 of
Official Plan will be addressed by the implementation of the Port Glasgow Secondary Plan. At a
minimum, the Goals of the Official Plan to be implemented by the Secondary Plan will include
the following:
• To foster economic development;
• To provide a diverse and affordable range of housing opportunities;
• To capitalize on the assets of the municipality;
• To ensure logical, efficient, orderly, compact and compatible development;
• To protect and enhance natural heritage features,
• To build strong, healthy villages and hamlets;
• To protect areas of aggregate resource potential for extraction purposes.
81.81 Secoirdary II:IIIairu Il...air Use II:),u.uir auIes
The land use categories and designations shown on Schedule 4E are to be interpreted and
implemented in accordance with the policies in Section 8.1 of the Secondary Plan.
The boundaries and areas of the land use categories and designations shown on Schedule 4E
are to be interpreted with some degree of flexibility. These areas could be altered pursuant to
more detailed planning studies including, but not limited to, Environmental Impact Studies,
Class EA Studies, Draft Plan of Subdivision, Condominium and Site Plan Approvals. Minor
extensions, alterations, adjustments and refinements to the areas and geometry of all Land Use
categories may be permitted in the public interest, pursuant to the approval of the Municipality
m
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Municipality of West Elgin
23 OffldaIC: allan
of West Elgin, and the applicable approval authority of the Province of Ontario or their
delegated authority.
Significant changes to the boundaries and areas of any land use category shown on Schedule 4E
will be subject to the interpretation of the Municipality of West Elgin and the applicable
approval authority. Significant changes to these boundaries and areas will be implemented by
Official Plan Amendment.
Elements depicted by symbols on Schedule 4E including Gateway, Greenway, Pedestrian Trails,
Public Promenade, Architectural Attraction, Vistas and Traffic Control Works are not intended
to be interpreted as in exact scale in size or location, unless otherwise described in more detail
in the Secondary Plan. These symbols are conceptual in nature and probable in location as
shown on Schedule 4E. Without limiting the generality of the foregoing, regard will be had for
the following:
a) The number and location of the Vistas and their "visual cones" are not fixed. Similarly,
the geometries of the "visual comes" is conceptual in nature. It will be beneficial to
provide as many Vistas, with as many varied "visual cones" as possible, commensurate
with development approvals and the establishment of new or improved public and
private works.
b) Nothing in the Secondary Plan will preclude the establishment of multiple Architectural
Attractions.
c) Nothing in the Secondary Plan will preclude the enhancement of the number and
location of pedestrian trails as shown on Schedule 4E.
81 .lu.'2 Specffic Ilury nll Ileury neu ni iii u'n II:)ohci es
a) Expansion or alteration of the boundaries of the Port Glasgow community as shown on
Schedule 4E will be through an Official Plan Amendment. Such amendment will be in
conformity with the applicable policies of the Official Plan and be consistent with the
Provincial Policy Statement.
b) Future expansion of the Port Glasgow Settlement Area will be in accordance with the
policies of the PPS, the County Official Plan and this Official Plan.
c) Land dedication pursuant to the development, subdivision and condominium planning
approval process will primarily be required for road widening, the development of the
public promenade, architectural attraction(s) and pedestrian trails. Land dedication for
local area and neighbourhood park needs will not be required to meet any of the Goals
and Objectives of the Secondary Plan, unless such dedication extends public access to
Lake Erie, or protects identified natural or cultural heritage features.
81,8 .3 a ir II:;i ii V ii '10 1
The division of land proposed for development in Port Glasgow will be achieved by the Draft
Plan of Subdivision and/or Plan of Condominium process in accordance with the Planning Act.
The process of Severance and Conveyance of land will only be used for lot creation in the
m
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instances ofminor lot extensions, adjustments, expansions, property consolidations, boundary
corrections or adjustments, and infill development where no more than one new lot is created.
This policy is not intended to preclude the transfer or severing of blocks of land which would be
developed byPlan ofSubdivision
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AS
JAMMY
U C U
9A Transpoirtat~on
9.1.1 Road Classification
West Elgin is served by a network of county roads under the jurisdiction of the County of Elgin
and local roads under the jurisdiction of the Municipality. The Municipality's transportation
supports the movement of people within the County of Elgin and more broadly to
Southwestern Ontario. Provincial Highway No. 401 meanders through West Elgin from west to
east virtually bisecting the municipality. Access to the highway is limited to two interchanges,
one serving primarily Rodney and the other serving primarily West Lorne. Roads within the
Municipality are classified as Provincial Highways, County Roads and Local Roads. Highvvay4Ol
is the one (1) provincial highways located within the Municipality which is under the jurisdiction
of the Ministry of Transportation
9.1.2 Road Network
The road network isshown onSchedule S.
9.1.3 P[OV'OC'B| H'Oh\WBVS
9 1.31 ��Bir�ir�edFUir�CtiDir�
The planned function, mobility and design charactehsticsofProvnda|Hi hvvaysaresuhiectto
the MTO policies, standards and best practices. This means that in addition to meeting
applicable requirements by the Municipality, all proposed development located adjacent to
and in the vicinity of Provincial Highway within the MTO'a permit control area under the
Public Transportation and Highway ImprovementAct (PTHIA) will be subject to MTO approval.
91,3 2 ��3e[rnit�eQUi[erneir�ts
A Building and Land Use Permit is required for all development located adjacent to a Provincial
Highway and is subject to MTO approval. Depending on the type of development proposed,
other potential MTO permits may be required, such as an Encroachment Permit, Sign Permit,
and Entrance Permit in accordance with the MTO Highway Corridor Management Manual, as
amended time to time. The Municipality encourages early consultation with the MTO to ensure
the integration of municipal planning initiatives with provincial transportation planning.
91.'3.3 S et�BC��< s
The Zoning By-law will establish noininouno setbacks for buildings along Provincial Highways to
ensure room for future road widenings and installation of additional traffic lanes, in accordance
with MTO's Building and Land Use Policy and the Highway Corridor Management Manual, as
amended time totime.
ON
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Municipality of West Elgin
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9.1.4 County Roads
91,41 Des giro &.uii eIhiru es
Development of lands adjacent to County Roads shall satisfy the requirements and obtain all
the necessary approvals of the County of Elgin. The Municipality shall solicit input from the
County prior to approval of development that may directly or indirectly affect county roads
with respect to such matters as entrances, setbacks, load restrictions and drainage.
4 2 .
The County may investigate traffic calming measures to be implemented in certain locations
within the County and/or as a requirement of a development approval to promote pedestrian
safety and mitigate the effects of automobile traffic within the County. Traffic calming features
may be permitted subject to an evaluation by the County of functional, operational, servicing
and financial issues associated with their uses.
91 . 4 3 NA iir° u' A 'Ieu'ialI
91,d1 31 I)IIainined Ih�:u..uinc, ti°ioin
The function of Minor Arterial Roads are to connect smaller urban centres and to connect to
Provincial Roads. Minor Arterials are to transport large volumes of traffic with direct access
from other Minor Arterial Roads and Collector Roads. For high volume Minor Arterial Roads,
access shall be strictly controlled. Where such roads pass through hamlets or settlement areas,
the Municipality will encourage new development to face onto the Minor Arterial Roads
although alternative access arrangements may be required to minimize direct access onto the
County Road. The Minor Arterial Roads can also function as a Highway 401 Emergency Detour
Route.
9,. ./,U 2 IlRi'iglh -of-way Gaufidellfnes
The right-of-way width is to be 30.0 to 36.5m, with two travel lanes. Private driveways are
permitted subject to design controls by the County.
91 4, 4 CoHector
9.1,4, 4 1 I)Ilanned Ih�: u..uncti°ion
The function of a Collector Road is to connect hamlets and activity centres. The intention is for
Collector Roads to provide linkages to the Arterial Road system. For Collector Roads, direct
access is usually from other County Roads and Local Roads.
91. n ,ii 2, IR�gll"uu-of-way GuufideIlfiine
The right-of-way width is to be 20.0 to 30.0m, with two travel lanes. Private driveways are
permitted subject to design controls by the County.
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91,�4 5 DCB�� DBd s
9 A '141, 5 A P�� aOO8d FUOCtioO
The function of Local Roads is to provide direct access to abutting properties. Lower speed
limits and traffic control devices may beapplied toensure public safety and the enjoyment of
adjacent reside.
9, �,4,52 Right-of+waVGUid8HO8S
The right-of-way width is to be 15.0 to 20.0m, with two travel lanes. Private driveways are
permitted subject todesign controls h»the County.
9.1.5 Tourism Corridor
91, 51 ��Bir�ir�edFUir�CtiDir�
Tourism Corridors are intended to recognize and link Lake Erie ports, scenic driving routes and
other tourism destinations with settlement areas and the high volumes of potential tourist
traffic along Highvvay4Ol. |tisthe policy ofthis Plan that:
a\ existing tourism uses and properties in the County, and in particular those uses within or
in close proximity to Tourism Corridors, will be encouraged to be retained, redeveloped,
expanded, and upgraded, wherever possible and appropriate;
b\ any proposal to amend local Official Plans and/or Zoning Bylaws to remove tourism -
related commercial permissions for any property shall generally be discouraged to
maintain the function of these corridors; and,
c\ the County shall place a priority on such Tourism Corridors to ensure safe and efficient
movement of traffic to enhance the economic development benefits of tourism traffic in
Elgin County.
9.1.6 Private Streets
Private streets shall only be considered in developments registered under the Condominium
Act or as otherwise may be permitted by this Plan.
9.1.7 Road Allowances
Existing road allowances with less than the standard width may be maintained where the
design width would adversely affect abutting properties or is otherwise not feasible, desirable
or necessary to acquire. New road allowances less than the standard width may be considered
depending on the length of the street and the nature of development being proposed.
Land dedications may be required asacondition ofapproval ofaconsent, plan of
subdivision/condominium or site plan approval to bring existing road allowances up to their
design width. Where land dedication for road widening is being considered as condition of
development or the subdividing or severing of land, the amount of land to be taken shall be
taken in equal amounts from both sides of the subject road measured from the centreline of
the road except where physiographic conditions, utility lines or other features dictate
otherwise.
a
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9]71 UirDpeir�ed D[NbBirdDir�ed �RDBd NbVVBir�Ces
Unopened or abandoned road allowances may be closed and the lands conveyed toabutting
property owners where access would not be compromised in accordance with the provisions of
the Municipal Act.
9.1.8 [)eS'OO and COOSt[UCt'OO
New roads created for dedication to the Municipality shall be designed and constructed to the
standards of the Municipality prior to assumption. Where new roads are proposed to intersect
with a county road, the location, design and construction of these roads at their point of
intersection shall besubject tothe approval ofthe County ofElgin.
9 1.81 �ir�t[Bir�Ces
Where access isavailable from both a county road and local road, access shall generally be
restricted to the local road. The number, location, design and construction of entrances shall be
subject tothe authority having jurisdiction.
9~2 Wateir, Wastewateir and Stoirirnwateir Manageirnent
9.2.1 Water Supply
The Tier l Settlement Areas of both Rodney and West Lorne are serviced by the Tri-County
Primary Water Supply System aregional system serving parts ofthe County ofElgin, the
County ofMiddlesex and the Municipality ofChathano Kent.AsignificantportionoftheRura|
Area is also serviced by the water supply system including the Tier 2 Settlement Areas of Eagle
and New Glasgow. All new development inthe Tier land 2 Settlement Areas shall be
connected to and serviced by the municipal water supply system.
92,11 CDir�ir�eCtiDir�s Bird KADiritD[iir�g
The Municipality may consider additional extensions of the water supply system to service
areas outside the settlement areas subject to the requirements of the Environmental
Assessment Act and the approval ofthe Ministry ofEnvironment. The municipal water supply
system shall be monitored to ensure an adequate, secure and potable water supply tothose
being served by it. Improvements shall be undertaken and measures adopted as necessary to
ensure the supply remains adequate and secure and water quality standards are met.
9.2.2 Wastewater System
The Tier lSettlement Areas ofRodney and West Lorne are serviced with municipal sanitary
sewage systems. The systems have sufficient reserve capacity toaccommodate projected
population growth and future development within the settlement areas. The municipal sanitary
sewage systems have been designed, to the greatest extent possible, to service by gravity flow
the area comprising the respective villages prior to their amalgamation with the Township of
A|dborough.
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92,21 CDir� ir� eCtiDir� s
All new development in the Rodney and West Lorne shall be connected to and serviced by the
respective municipal sanitary sewage system. All existing dwellings and establishments not
currently connected to the system shall be connected to the system as the opportunities arise.
A class environmental assessment may be required prior to any extension of the system within
Rodney and West Lorne toaccommodate large developments ongreenfie|d lands within the
settlement area. Servicing studies may also be required for these areas prior to development to
determine the optimal location ofany required pumping station and the routing ofany
required forcenoain to a suitable outlet either atthe main pumping station or to a trunk main
with adequate design capacity.
9,222 rnp[DVerneir�ts
Improvements shall be made to the municipal sanitary need arises to maintain the capacity of
the collection accommodate existing and future development.
922.3 �:"X ��DBir� siDir�
When 90% of the design capacity of a municipal sanitary sewage system is reached, the process
of expanding the plant to meet future needs shall be initiated. Until such time as a commitment
is made toexpand the plant and the necessary regulatory approvals have been obtained, no
further approvals shall be given to developments which require connection to or which
otherwise increase the load on the system. The municipality may also initiate studies in
advance to assist with the long range planning for the sanitary sewer network.
9.224 �[iVBte SBiritB[YSeVVBge SYsterns
Development shall be permitted on private, sanitary waste disposal systems in accordance with
the requirements of the Ontario Building Code as administered by the Municipality or, in the
case of systems generating more than 10,000 L/clay, in accordance with the requirements of
the Ministry ofEnvironment except where connection to a municipal sanitary sewage system is
available orotherwise mandatory.
922 5 impBCtDir� G[DUirdVVBte[�ResDU[Ces
Where conditions warrant given the nature, scale or location of development being proposed
that would not be connected to sewage treatment plant, the Municipality, upon consultation
with the Ministry of Environment, may require the submission of an engineer's report to ensure
that such development will not adversely impact the groundwater resource and any impact is
within the guidelines of the Ministry of Environment. The report shall identify the type and
design parameters of the appropriate sanitary sewage system or systems to be utilized. Where
situations warrant, low nitrate generating systems may be required as a condition of the
development being proposed.
NN
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The Municipality shall ensure that adequate septage treatment capacity is available prior to the
creation of a lot whether by consent, plan of subdivision or plan of condominium where
development is intended to be serviced by communal or on -site sewage works. Adequate
septage treatment capacity shall be determined by developing and maintaining an up-to-date
municipal septage plan which addresses the reserve capacity for septage at the Rodney or West
Lorne sewage treatment plants or by a duly executed agreement with another municipality or
with an approved privately owned and operated facility. Alternatively, the Municipality may
require a proponent to demonstrate adequate septage treatment capacity exists at an
approved facility as a condition of development.
The Municipality shall establish and maintain a tracking system of new development capable of
determining its water and sewage reserve servicing capacity at any given time. The tracking
system shall include development on communal or individual sewage systems if such systems
are dependent on the Municipality's sewage treatment plants for septage disposal.
9.2.3 Stormwater Management
Stormwater management in the Municipality shall:
a) Be integrated with sanitary and water services to ensure systems are optimized,
feasible and financially viable over the long term;
b) Minimize or where possible prevent increases in contaminant loads;
c) Minimize erosion and changes in water balance;
d) Consider and address the potential for the impacts of changing climate, including
the application of green design and green infrastructure policies 6.8 of this Plan;
e) Address and mitigate potential risks to human health, safety, property and the
environment;
f) Includes best practices in stormwater management in accordance with Policy
9.2.3.1.
9 2 ,::'x, 1 .),esi Il i n er eir° i ��)racftes
The Municipality requires that all proposed developments demonstrate how stormwater will be
managed in accordance with the Ministry of Environment's requirements regarding Best
Management Practices and the Ministry's Stormwater Management Planning and Design
Manual. Best Management Practices may include stormwater attenuation and re -use, and low
impact development, among others.
9 e 12. 3 . 2 Sioinirnwater Il ire r e a n i �)11 ir.
In order to achieve no overall increase in the peak level and volume of stormwater runoff, all
new development will be required to provide suitable site grading and outlet facilities for storm
drainage. The Municipality may require applications for development or re -development to
01
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include a stormwater management plan in accordance with the Policies of this Section and
other applicable policies ofthis Plan.
9~3 Municipal Drains
The discharge of any liquid or material or substance other than unpolluted drainage water into
a drain is prohibited. Buildings and structures shall be adequately setback from municipal drains
to facilitate maintenance. Minimum setbacks shall be prescribed in the Zoning By-law. The
principles ofnatural channel design will be utilized inthe construction orrehabilitation of
drains where possible. This may include, where appropriate, the following:
a\ Grassed slopes and forms ofindigenous p|antings orother suitable erosion control
methods should be introduced and maintained on the banks of drains to add to the
stability of the drainage channel;
b\ Tile outlets should be constructed to minimize erosion along watercourses;
c\ Tree planting or other buffer measures should be installed where appropriate to act as a
windbreak,� to protect drain banks, and to restrict cultivation near drain banks. Trees will
be planted a suitable distance away from the drain in an appropriate location so as not
to prohibit any required maintenance or work to the drain in the future;
d\ Sediment ponds and/or sediment basins should be incorporated indrains to reduce the
speed and volume offlow, toact assettling areas for water -borne particulates, to
enhance evaporation and to serve as water storage areas; and
e\ Grassed buffers (approximately 3 metres wide) along the top of the banks of drains
should be incorporated and maintained to add stability tothe drainage channel where
possible and to provide for a year round access corridor for maintenance purposes.
9.4 Electrical Poweir Facilities
9.4.1 Electric Power Facilities [re[OO'tfed 'OAny Designation
All existing electric power facilities and the development of any new electric power facilities
that operate at 50 kilowatts including all works as defined in the Power Corporation Act and
succeeding legislation, (such as transmission lines, transformer stations and distributing
stations but excluding renewable energy systems in accordance with policy 6.5) will be
permitted in any land use designation without an amendment tothe Plan provided that such
development satisfies the provisions of the Environmental Assessment Act, including
regulations made under the Act, and any other relevant statutes. The electric power utility will
be required to consult with the Municipality regarding the location of new electric power
facilities.
9.4.2 Other Electric Facilities
Other electric power facilities including buildings, structures and uses not used directly for the
generation and supply of power, will comply with the provisions of this Plan and the Zoning By-
law. The Municipality holds the right to participate in discussions on the |ocationa| criteria of
new electric power facilities.
99
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Municipality of West Elgin
yyy;.p OffldaIC: allan
Secondary land uses, which conform to this Plan and the Zoning By-law, will be encouraged on
the electric power utility lands, where deemed by Council to be compatible with adjacent land
uses and by agreement with the electric power utility.
9.5 Alteirnativeens neir t irns, Eneirgy Conseirvation
Geneiration
9.5.1 Renewable Energy Systems
The Municipality supports the development of solar, and biogas/biofuel energy systems for
electricity production as a source of renewable energy for the economic and environmental
benefit of the Municipality and the Province. The Municipality does not support the
development of large scale wind energy system, unless the policies of Section 9.5.1.1 of this
Plan are addressed.
Renewable energy system proponents are encouraged to contact the municipality prior to
commencing any necessary background studies, to determine the nature and scope of the
issues, which need to be addressed as outlined in the municipal consultation requirements
under Ontario Regulation No. 359/09.
9.5.11 ...surge ScaIe Sysier ns
Large-scale renewable and alternative energy systems and facilities, as defined by the
Province, may be only permitted by an amendment to this Plan where the applicant
demonstrates, through appropriate studies undertaken by qualified professionals that land use
issues related to the amendment application have been addressed to the satisfaction of the
Municipality. The proponent shall undertake one or more of the following applicable studies:
a) A noise impact study will be undertaken to determine setbacks for systems and facilities
from sensitive land uses in accordance with the Province's 'Conservation and Parks'
guidelines;
b) A visual impact study will be undertaken to determine the impact and mitigation
measures required for any structures on surrounding sensitive land uses;
c) An environmental impact study shall be undertaken where natural hazards and natural
heritage features or functions are identified in this Plan;
d) Where natural features or functions are identified, the environmental impact study
must demonstrate that the proposed development will have no negative impacts on
the natural features or their ecological functions;
e) Development or site alteration shall not be permitted in significant habitat of
endangered species and threatened species, significant wetlands and significant
coastal wetlands;
f) Where a significant amount of agricultural land is intended to be removed from
agricultural use, a report will be required demonstrating that the proposed system or
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facility does not negatively impact normal farm practices, and is compatible with
surrounding agricultural operations;
g\ A soil report prepared in accordance with the Record of Site Condition Regulation O.Reg
153/04, as amended of the Environmental Protection Act for the restoration,
renoediationand cleanup ofcontaminated sites, and
h\ Any other such background studies as deemed necessary by Council prior to
consideration of the amendment, related to nearby heritage designations, oclour,
vibration, municipal servicing capacity, traffic, or other land use impact.
Large scale renewable and alternative energy systems and facilities shall not be located within
2 km from any existing residential dwellings, cemeteries, institutional uses, trails and parks, as
outlined inthe Zoning By-law and shall besubject toaSite Plan Control pursuant toSection
11.19, for the location of road access, parking, accessory buildings, vegetative buffers, location
of external works/facilities, storm water management/ drainage and any other identified
impact mitigation fad|ities/noeasures.
g, �51 2 SirnBHH SCB��e SYsterns
Small-scale renewable and alternative energy systems and facilities, as defined by the
Province, intended primarily for on -site energy production and use shall be permitted in any
Zone as an accessory use, provided any structures, facilities or appurtenances associated with
the system comply with the regulations of the Zone in which it is located; and provided that the
system does not create any adverse impacts on surrounding land uses, and any applicable
permits orrelated fees are obtained.
9.5.2 New Development
The Municipality will promote subdivision and site plan designs maximizing passive solar energy
opportunities and other alternative energy sources, building designs and construction
techniques which conserve energy.
9.5.3 Retrofitting and Renovating OfMunicipal BU'|d'OOS
The Municipality may use any energy conservation grants, loans and audit services to retrofit or
renovate its older buildings and structures to incorporate energy saving mechanical, electrical
and lighting systems.
9.5.4 Energy Conservation and Education Programs
The Municipality will promote educational programs that will increase public awareness of
energy conservation.
9.6.1 Municipally Run Garbage and Recycling Collection Services
The Municipality supports municipally run waste management facilities. For any new medium
or greater density residential development, buildings must demonstrate waste storage ability,
No
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as requested by the Municipality in the form of a Waste Management Plan or other document
prepared by a qualified professional. The Municipality encourages all businesses to reduce
waste generation and the implementation of best practices.
9.6.2 Changes to Landfill Sites
Development of new landfill sites within the Municipality are prohibited. Expansions to existing
landfill sites will require an Official Plan Amendment and a Zoning By-law Amendment.
9.6.3 Abandoned and Closed Landfill Sites
In accordance with the Environmental Protection Act, no use shall be made of abandoned or
closed landfill site for a period of 25 years without the consent of the Ministry of Environment.
9.6.4 Development in Proximity to an Active or Abandoned or Closed Landfill
Sites
The development of new uses within an assessment area of 500 metres of the perimeter of an
active or closed landfill sites, located in this or an adjoining Municipality, may require a Land
Use Compatibility Study to be undertaken by a qualified professional that evaluates the
presence and effect of environmental contaminants including, but not necessarily limited to
methane gas and leachate in accordance with the Land Use Compatibility Guidelines of the
Ministry of Environment, as amended time to time.
The Land Use Compatibility Study will address the feasibility of mitigation measures if required.
If it is found that a potential adverse effect or potential risk to health and safety does exist,
development may be restricted and/or refused.
®7 Public Utilities
9.7.1 Permitted Uses in Any Designation
The following public services and facilities are permitted in all land use categories, subject to
the development policies of this Plan:
a) Transportation, communication, and electric power transmission corridors, and
associated facilities subject to applicable laws and regulations under Province of Ontario
Statutes;
b) Water supply, sewage treatment, storm drainage facilities, and utility services;
c) Municipal government buildings and facilities;
d) Re -use of abandoned utility and/or transportation corridors for public purposes;
e) Public open space; and
f) Natural gas pipelines and accessory works.
9.7.2 Public Services and Facilities in Residential Areas
In Residential areas, the public services and facilities listed in Policy 9.7.1 will be designed and
constructed so that they are compatible with the surrounding Residential area.
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9.7.3 []Ode[O[OUOd [t'|'t'eS
Underground utilities, including electric power lines and telephone lines, will be required in all
new developments within Residential areas and in other areas, where feasible.
9.7.4 Multiple Uses OfR'OhtS-Of-WBV
The Municipality will encourage the multiple -use ofelectric power utility rights -of -way to
accommodate drainage or service corridors, parking areas, parkland, agricultural operations
and natural gas, oil and petrochemical pipelines, inaccordance with the land use policies and
designations of this Plan. Natural gas, oil and petrochemical commercial delivery pipelines will
be installed within existing rights-of+waywherever feasible and practical. Wherever possible,
easements should be used to accommodate new utility corridors rather than creating new
separate and distinct lots.
9.7.5 /1CCeSS to EOOe[OeOCV Se[V'CeS
The Municipality encourages tostrategically locate infrastructure and public service facilities to
support the effective and efficient delivery of emergency management services.
9~8 Gireen Design and GireenNnfirastructuire
Green design measures for new or existing infrastructure is supported by the Municipality.
Green infrastructure can include components such as natural heritage features and systems,
parklands, stormwater management systems, street trees, green streets, urban forests, natural
channels, permeable surfaces, and green roofs.
9.8.1 New [)eVe|ODOOeOt Green Standards
New developments should consider energy efficient designs and features, green features, and
green building technologies and rating systems such as Leadership in Energy and Environmental
Design (LEED)aspart oftheir design, where feasible.
9.8.2 Green Infrastructure Opportunities
To lessen the energy and resources needed for new construction, the following measures are
encouraged. Renewable energy systems such as wind, geothermal and solar power
installations; green roofs or higha|bedo roofs that contribute to the reduction of the urban
heat island effect; innovative stormwater management methods, water conservation and
efficiency tactics; and, conserving heritage resources should be considered in new
developments and redevelopments.
9~9 Huirnan iimade Hazairds
It is the intent of the Municipality to protect life, property and ecological health by mitigating
and avoiding human made hazards associated with development, transportation,
infrastructure or other causes for potential risks. The Municipality will provide appropriate
guidance based on provincial legislations and regulations, and identification of potentially
hazardous sites in an effort to avoid human made hazards prior to permitting development.
MN
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10.1 Participation and Consultation
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The Municipality will encourage and foster public awareness, participation and involvement in
the preservation, restoration and utilization of heritage resources.
10.1.2 indigenous Consultation
The Municipality shall engage with Indigenous communities and consider their interests when
identifying, protecting and managing cultural heritage and archaeological resources.
Proponents will be required to pre -consult with the Municipality before filing an application for
Official Plan or Zoning By-law Amendment and before filing an application for draft Plan of
Subdivision or Condominium or Consent with the approval authority, provided a By-law is
enacted by the Municipality in accordance with the Planning Act.
0* -
The purpose of pre -consultation is to review a draft development proposal for the lands
affected by the proposed application(s) and identify the need for, and the scope of other
information and materials considered necessary by the Municipality and other affected
agencies, such as the Conservation Authority to allow comprehensive assessment of the
development application(s).
During the pre -consultation process, the Municipality will identify the nature and scope of
studies required to support the application. Required studies may include, but are not limited
to:
a) Affordable Housing Report;
b) Agriculture Impact Assessment Report;
c) Archaeological Assessment;
d) Concept Plan;
e) Cultural Heritage Impact Study
f) Environmental Assessment Study;
g) Environmental Impact Study (EIS) in accordance with the requirements of Section 2 of
this Plan;
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h) Financial Impact Analysis;
i) Flooding and Erosion Report;
j) Functional/Site Servicing Report;
k) Gas Well Study/Gas Migration Study;
1) Geotechnical Report;
m) Hazardous lands/soil stability Report;
n) Heritage Impact Assessment;
o) Hydrogeological Report;
p) Illumination Study;
q) Interim Servicing Study;
r) Minimum Distance Separation Study (MDS I and/or MDS II);
s) Noise/Odour/Nuisance/Dust/Vibration Assessment/Study;
t) Phase 1 Environmental Site Assessment if, in the opinion of the Municipality, the
existing or previous uses of the site or adjacent lands create a potential for site
contamination;
u) Planning Justification Report;
v) Risk Assessment;
w) Stormwater Management Report;
x) Site Survey;
y) Shoreline Study
z) Sun/Shadow Study;
aa) Traffic Impact Study;
bb)Tree Protection Plan;
cc) Urban Design Brief; and/or,
dd) Wind Study.
In addition to the above, any other study that is deemed necessary by the Municipality or other
agencies based on the Pre -Consultation Meeting to fully assess the impacts of the proposed
development may be required.
10.2.4 Complete Applications
The Municipality shall only accept and process complete applications. The Municipality may
delegate the authority to Municipality Administration for completeness through By-law
enactment. Applications are deemed complete where the application:
a) Satisfies applicable provincial, county and Municipality standards or requirements; and,
b) Appropriately addresses the agreed upon scope/issues identified through pre -
consultation.
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10.3 ConsultationEngagement
All applications proposing amendments to the Official Plan or Zoning By-law are required to
provide a proposed plan for consulting with the public with respect to the application in
accordance with the applicable regulation under the Planning Act.
The Municipality's Official Plan shall be implemented in a manner that is consistent with the
recognition and affirmation of applicable Aboriginal and treaty rights in accordance with section
35 of the Constitution Act, 1982. The Municipality shall work with Indigenous communities who
have connection to the lands within the Municipality in the planning process to ensure
consultation and engagement is appropriate to the type of planning application or process
being undertaken. The Municipality respects the interests of the Indigenous communities and
will seek to work in a collaborative and productive manner. The Municipality shall engage with
Indigenous communities to:
a) Coordinate on land use planning matters, in accordance with the Provincial Policy
Statement; and,
b) Consider their interests when identifying, protecting and managing cultural heritage
and archaeological resources.
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11.1 General
The policies of this Section are intended to provide guidance for the implementation and
monitoring of the Municipality's Official Plan. The policies of this Section are based on the
authority delegated to the Municipality through the Planning Act, Municipal Act and other
applicable legislation as the case may be. In general, this Section is organized around the
various aspects of the development approvals framework.
11.2 DelegationAuthority
In considering requests for a planning application, a Council or a Committee of Council, which
has been delegated authority will provide information to the public, and host required public
meetings in accordance with the Planning Act. Consultation between Lower Thames Valley
Conservation Authority, Council, Indigenous communities and other applicable public
commenting agencies will be completed as necessary to conserve and preserve natural features
and landscapes and any other issues of importance.
11.3 Official Plan Aimendiments
All amendments to this Plan may be made in accordance with the Planning Act to integrate new
objectives, policies or re -designations. The Municipality shall revise this Plan as required to
conform with provincial plans and matters of provincial interest, and shall be consistent with
the Provincial Policy Statement (PPS). Amendments to this Plan shall require public meetings in
accordance with the Planning Act.
11.4 ivy Year Review of Officialn
In accordance with the Planning Act, a special meeting of Council, open to the public, will be
held at least once every five years for the purpose of determining the need for a
comprehensive review of policies and land use designations of this Plan, to ensure that the
Official Plan conforms with Provincial Plans, has regard for matters of Provincial interest and is
consistent with the policy statements issued under the Planning Act and that it accurately
reflects the changing needs and circumstances in the Municipality.
11.5 i i n, Notice and Appeal to OntariormTribunal
The Municipality may make a decision and issue a notice of decision in accordance with the
Planning Act. The Municipality may choose to not make a decision within the decision timelines
for applications in accordance with the Planning Act. Those with a right to appeal to the Ontario
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Land Tribunal (OLT), or its successor as the case may be, may file their appeal when prescribed
by the Planning Act.
11.6.1 Existing Uses
Existing uses are those that are legally inexistence onthe date ofthe adoption of this Plan by
Council. Existing uses may berecognized inthe implementing Zoning Bylaw within their existing
site, provided Council determines that such uses do not impose negative impacts on
neighbouring properties or surrounding area.
11.6.2 Non -Complying Uses
Non -Complying uses are a land use recognized as a permitted use under the implementing
Zoning By-law but are non -complying with respect to various regulations of the By-law. This can
be the result of a change in the standards of the Municipality. In such cases, the Zoning By-law
may allow for additions to non -complying buildings or structures and erection of buildings and
structures accessory to a non -complying building or structure, provided that the provisions of
the Zoning By-law are not further contravened. A further contravention means the making of
an addition to an existing non -complying building or structure, any part of which addition does
not comply with the required setbacks or any other provision of the Zoning By-law.
11.6.3 Non -Conforming Uses
Non -Conforming Uses are those that are legally established as of the date of this Plan. Nothing
in this Plan will negatively impact the continuation of a use that was legally established as of the
date ofadoption ofthis Plan. Any land use existing asofthe date ofadoption ofthis Plan that
does not conform with the land use designations as shown in this Plan or the policies related
thereto should, as a general rule, cease to exist over the long term and will not be recognized as
a permitted use in the implementing Zoning By-law.
11.6.31 CDir�tiir�UBtiDir�DfUse
Continuation of uses that are not permitted in the Zoning By-law have the right to continue
indefinitely provided that the use of the property remains the same as on the day the By-law
was passed and continues tobeused for that purpose.
'11.6.3.2 [��xte ir� siDir� Dir� ��B[g e 'n e ir�t CDir� ditiDir� s
At the discretion of the Municipality, in special instances, it may be desirable to permit the
extension or enlargement of a non -conforming use in order to avoid unnecessary hardship. In
considering applications to permit an extension or enlargement of non -conforming use,
Council will have regard tothe following matters:
a\ The land use designation andpo|idesofthisP|an;
b\ The feasibility ofacquiring the property pursuant tothe Planning Act;
c\ The possibility ofrelocating the use;
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d\ The impact ofthe proposal onthe immediate area;
e\ The size ofthe enlarged operation related tothe existing use;
f) The degree to which any objectionable features of the use may be increased by the
proposal;
g\ The possibilities of reducing the objectionable features through landscaping, buffering,
etc.;
h\ The adequacy and availability ofmunicipal services;
i\ The impact of the proposal on natural heritage functions, features and linkages;
g\ The effect ofexisting natural and human made hazards; and
h\ The adequacy and availability of sanitary sewage, storm water management facilities
and water services.
1 �.6.3.�3 ����BCe 'n e ir�tD[�R e ��DBi[CDir� d � iiDir� s
Non -conforming uses which have been destroyed or partially destroyed by fire, winds or other
natural events, may bereplaced orrepaired. However, prior togranting permission torepair or
replace a non -conforming use in order to minimize the detrimental effects of the non-
conforming use, the Municipality should be satisfied that:
a) The size of the building or structure to be replaced is the same size as the building or
structure destroyed;
b\ If the siting of the non -conforming building or structure is in contravention to one or
more provisions ofthe Zoning Bv-|aw\then itshall beapolicy ofthis Plan toencourage
the building or structure to be replaced in compliance with the provisions of the Zoning
By-law to the extent possible, and in no case shall it further contravene the provisions of
the said By-law;
c\ Where the non -conforming use islocated inanarea designated asasitep|ancontro|
area pursuant to the Planning Act, the Site Plan Control policies of this Plan will apply;
d\ The possibility of reducing any objectionable features through landscaping and buffering
should beencouraged;
e\ The use cannot be relocated;
8 |tisnot feasible toacquire the property pursuant tothe Planning Act;
g\ Sanitary sewage, storm water and water services are adequate; and
h\ where a structure has been destroyed by natural hazard (flooding /erosion)
permission from the Conservation Authority will be required prior to redevelopment of
the site occurs.
11.7.1 Studies by MUO'C'DB|'tu
The Municipality will monitor factors such as population, land use, development trends,
economic conditions, housing requirements, the supply, demand and availability of land for
various land uses, the preservation and protection of agricultural land and natural heritage
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features and functions, the adequacy and availability of municipal services and facilities, the
applicability of various government assistance programs and the negative impacts attributable
to the implementation of any policy of this Plan. The Municipality may undertake studies to
monitor any factors above and ensure an adequate response is provided by the applicable
municipal body. Any findings of significance may be incorporated through an Official Plan
Amendment, a Secondary Plan, a Zoning By-law Amendment, a By-law or other appropriate
method.
11.7.2 Studies for Planning Applications
The preparation and submission of one or more studies or reports may be required in support
of an application for Official Plan or Zoning By-law Amendment, Site Plan Control Approval, or
for draft Plan of Subdivision or Condominium and Consent. Council may require a peer review
of any such study by a qualified professional as selected by the Municipality to be undertaken
at the cost of the applicant.
11.8 itPlans
The Municipality may undertake independently or collaboratively with a third party, a
Secondary Plan or planning study to delineate and guide development or redevelopment of a
specific area. The Secondary Plan will detail additional policies including but not limited to
urban design, land uses, transportation and municipal infrastructure. Secondary Plans may be
required for, but not limited to, areas of large greenfield or brownfield, residential areas in
transition, areas for intensification and growth, and heritage designated areas under protection
of the Heritage Act. Stakeholder consultation and community engagement shall be required in
accordance with the Planning Act.
11.9 mmunit Improvement
Community Improvement Plans (CIPs) will be implemented through the passage of a By-law
designating a Community Improvement Project Area, and the preparation of a coinciding
Community Improvement Plan in accordance with the Planning Act. CIPs are intended to
provide area -specific programing, stimulate development or redevelopment and improve the
overall vitality of the municipality.
MUS11111111liql1ill FUR IN
The goal of the Elgincentive Community Improvement Plan is to stimulate economic growth and
diversification, to improve quality of place for residents and visitors and sustainability of the tax
base. The CIP describes the general eligibility criteria that must be met for financial incentive
programs listed. The Municipality West Elgin may provide funding for, and Elgin County may
participate in, any of the following incentive programs during the term of this CIP, subject to
the availability of Municipal and County resources:
a) A Tax Increment Equivalent Grant for Major Projects and Brownfield Development;
b) A Fagade, Signage, and Property Improvement Grant;
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c) A Building Improvement/Restoration Grant;
d) A Building Conversion/Expansion Grant;
e) An Energy Efficiency Retrofit Grant;
f) An Outdoor Art Grant;
g) A Feasibility, Design, and Study Grant;
h) An Application and Permit Fees Grant;
i) A Multiple Property Owners Supplemental Grant;
j) A Savour Elgin/Elgin Arts Trail Supplemental Grant;
k) Environmental Study Grant; and
1) Brownfield Tax Assistance Program.
11.9.2 New Community Improvement Plans
The goal of a Community Improvement Plan should be to improve a specific area through
maintenance, revitalization, rehabilitation or redevelopment for enhanced livability of the
community. A new community improvement plan must include a purpose, goals, objectives,
boundary and justification, programs and projects description and appendices with technical
justification. The Planning Act-s minimum requirement for public consultation for the
preparation and adoption of Community Improvement Plans must be adhered to.
.11,9 2 1 14ew Cornrnuirfliy Ilr nlprover neirr t II)Iairus CiIieiIa
The following criteria may be considered for the development of a new CIP:
a) Existing built form;
b) Land use issues;
c) Transportation and infrastructure issues;
d) Environmental issues;
e) Social, economic issues; and
f) Dilapidated lands or underutilized sites.
The Municipality may undertake a Community Benefits Strategy in accordance with section 37
of the Planning Act. Following the Community Benefits Strategy, the Municipality may impose
by By-law Community Benefits Charges as specified in the Planning Act.
Pairkland Dedication
The Municipality may pass a Parkland Dedication By-law with alternative rates as required, and
in consultation with the applicable authorities, in accordance with the Planning Act.
11'11.12 Official Plan Airnendirnents
Council may adopt amendments to the Plan for implementation of a comprehensive review,
implementation of changes to and new provincial or regional policies and plans or
implementation of planning studies for specific area needs. In general, Official Plan
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Amendments within 2 years of the completion of this Official Plan are not permitted, however
Council may consider amendments within this timeframe provided that:
a) The original intent and purpose of the Plan is not radically altered;
b) the amendment is needed and can be justified in light of accepted planning principles;
c) adequate and full participation of the general public in the deliberations on the merits
of the amendment are undertaken; and
d) the amendment creates an appropriate precedent.
In preparing and adopting all amendments to this Plan, notice of all public meetings shall be
given in accordance with the Planning Act.
11.13 Zoning
The actual uses shall be specified in the Zoning By-law in a manner that ensures orderly and
compatible development and minimizes the potential for conflicts between existing and future
uses. Permitted uses, location of uses, area/dimensions, floor area (GFA), density (FSI), portion
of occupied lot, density of residential and non-residential land uses, bulk and massing of
structure, parking and loading area and requirements, landscaping requirements, any other
regulations and requirements are to be regulated through a Zoning By-law as granted by the
Planning Act.
11.13.1 Holding Zones/Provisions
1 � A �3 A 11 IL...I 2'''"(In (?
Council may place certain lands in a holding ('H' or W) zone in conjunction with any zoning
category under section 36 of the Planning Act. The purpose of the holding is for lands zoned for
a use that includes conditions to be satisfied prior to any site development or alteration and
subject to the Municipality's discretion.
II ft urn Il I rov ii ii urn
The conditions that required the Holding symbol must be satisfied in order to remove the
Holding symbol. The conditions for the lifting may include, but are not limited to:
a) Site studies for opportunities and constraints;
b) Grading the site;
c) Provision of road infrastructure including but not limited to base, streetlight, signage,
traffic controls;
d) Provision of water;
e) Wastewater or stormwater servicing for the lands;
f) Financial requirements of the municipality;
g) Any other matter within the provisions of the Planning Act.
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11.13.2 Zoning By -Law Amendment
The Zoning By-law is the legal document that implements the policies of the Official Plan by
regulating the use, location, density and design of development in the Municipality and all land
use controls contained within Section 34(1) of the Planning Act. All lawfully existing uses that
comply with the provisions of this Plan may be recognized in the implementing Zoning By-law.
Council will adopt a new Zoning By-law to implement this Plan within 3 years, in accordance
with the Planning Act. In general, Zoning By-law Amendments within 2 years of the completion
of the repeal and replacement of the Zoning By-law are not permitted, however Council may
consider amendments within this timeframe provided that:
a) The original intent and purpose of the Zoning By-law is not radically altered;
b) The amendment is needed and can be justified in light of accepted planning principles;
c) Adequate and full participation of the general public in the deliberations on the merits
of the amendment are undertaken; and
d) The amendment creates an appropriate precedent.
11.13.3 Zoning — General
11.14 Teirnpoirairy Use By -Laws
Council may, in a By-law passed pursuant to the Planning Act, authorize the temporary use of
lands, buildings or structures for any purpose that is otherwise prohibited by the By-law. As
these uses will be temporary, this does not have to be limited to uses that conform to the
Official Plan. A By-law authorizing a temporary use will define the area to which it applies and
the period for which it shall be in effect, not to exceed three years from the date of passing of
the By-law. In the case of Garden Suites, the timeline shall be up to 20 years from the date of
passing of the By-law and may require an Agreement in accordance with the Planning Act.
These time periods may be extended by By-law for additional three year terms. The temporary
use will not become a legal non -conforming use at the date of expiry of the By-law.
11.15 IInt iirhm Control
Council may pass an Interim Control By-law(s), in accordance with Section 38 of the Planning
Act, on any area where a study has been undertaken on the land use planning policies or Zoning
regulations. The By-law may limit or prohibit the use of the defined lands affected, until the
study is undertaken.
11.16 Part Lot Control
Council may pass By-laws in accordance with the Planning Act to remove part lot control from
all or any part of a registered plan of subdivision. A Part Lot Control By-law has the effect of
allowing the conveyance of a portion of a lot without requiring the approval of the land division
committee. Part Lot Control By-laws may be repealed, amended or limited to a period of not
more than 5 years by Council. Council may use the Part Lot Control By-law to generally avoid,
the splitting of lots upon which semi-detached dwellings or street row housing is intended to be
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built and the re -subdivision of older registered plans of subdivision where no new rights -of -
ways are to be created. The Part Lot Control By-laws will be approved by the County of Elgin, in
accordance with the Planning Act.
11.16.1 Exemption from Part -Lot Control
In accordance with the provisions of the Planning Act, Council may pass by-laws to exempt all,
or parts of registered plans of subdivision from part -lot control. Exemption from part -lot
control will not be supported for the creation of a private road which serves free -hold lots
11'11.17 Plans of Subdivision
In addition to those criteria contained in Section 51(24) of the Planning Act, Council will
evaluate applications for plans of subdivision on the basis of criteria such as, but not limited to,
the following:
a) The plan of subdivision is consistent with the objectives and policies of the Official Plan;
b) The plan of subdivision can be adequately serviced with water and sewage treatment
systems, and without requiring an undue financial commitment from the Municipality;
c) The plan of subdivision can be adequately serviced with and makes suitable provision
for services including, but not limited to, public streets, water, storm sewers, waste
collection and disposal, public utilities, fire and police protection, parks, schools, and
other community facilities;
d) A residential plan of subdivision will not normally be exposed to excessive noise levels or
other significant negative impacts associated with nearby activities;
e) The plan of subdivision is designed to reduce any negative impact on surrounding land
uses, the transportation network, or significant natural features;
f) The plan of subdivision is designed to integrate with adjacent lands having compatible
uses.
11.17.1 Draft Plan and Final Plan Approval
As a condition of draft plan approval, the Municipality may require applicants to satisfy certain
conditions prior to final approval and registration of the Plan of Subdivision. The applicant may
be required to meet conditions of draft approval within a specified time period of 3 years,
failing which, draft plan approval may lapse. To provide for the fulfillment of these conditions
and for the installation of services according to municipal standards, the Municipality shall
require an applicant to enter into a subdivision agreement prior to final approval of the plan of
subdivision. Requests for extensions of the lapsing approval can be considered by the
Municipality, provided there has been evidence of progression on the conditions of approval by
the proponent and that the policies of the Plan have changed in direction to impact the
development.
101
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In accordance with the provisions of the Planning Act Council may by by-law deem any part of a
registered plan of subdivision not to be a plan of subdivision, in instances where a lot(s) are
undevelopable due to constraints and/or generally not altering the character of the plan of
subdivision, provided the plan of subdivision has been registered for 8 years or more.
11.18 Draft Plan of Condominium
A condominium will be developed with a minimum number of units to sustain independent and
adequate operation of the condominium corporation. The minimum number to meet this
requirement is approximately ten (10) units, and subject to the Municipality's discretion. The
Municipality shall permit all types of condominiums, in accordance with the Condominium Act.
Common elements of a condominium corporation are permitted provided public ownership by
the Municipality is not required for access, road allowances, servicing or constructing public
facilities and services, and/or the conservation and protection of any natural features.
11.18.1 Draft Plan and Final Plan Approval
A condition of draft plan of condominium approval may include the satisfaction of conditions
prior to final approval and registration of the plan. If the conditions are not within the set time
frame of 3 years, the approval will expire and process must resume with a new application
filing. The Municipality requires the proponent to enter into a Condominium Agreement to be
registered on title. Requests for extensions of the lapsing approval can be considered by the
Municipality, provided there has been evidence of progression on the conditions of approval by
the proponent and that the policies of the Plan have changed in direction to impact the
development.
®' its Plan Control
Pursuant to section 41 of the Planning Act, all lands within the Municipality are designated as a
proposed site plan control area. The Council may, by By-law, designate the whole or any part of
the Municipality as a site plan control area, either geographically or by reference to one or
more zones contained in the implementing Zoning By-law. Low density residential
development, developments of up to 10 residential units and agricultural buildings and
structures are not normally subject to site plan control unless specifically indicated in the
implementing Site Plan Control By-law. In certain circumstances where the size and scale of the
proposed development have impacts on servicing, traffic, land use compatibility or any other
planning matters, the Municipality may require Site Plan approval, such as for commercial
greenhouses, mushroom farms or similar large scale operations. Any development in an area
designated as a site plan control area shall not be undertaken unless Council has approved one
or both, as Council may determine, of the following:
a) Plans showing the location of all buildings and structures to be erected and showing the
location of all facilities and works to be provided in conjunction therewith and of all
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facilities and works required under this Section, including facilities designed to have
regard for accessibility for persons with disabilities.
b) Drawings showing plan, elevation and cross-section views for each building to be
erected, except a building to be used for residential purposes containing fewer than 25
dwelling units, which drawings are sufficient to display;
i. The massing and conceptual design of the proposed buildings;
ii. The relationship of the proposed building to adjacent buildings, streets, and
exterior areas to which members of the public have access;
iii. The provisions of interior walkways, stairs, elevators to which members of the
public have access from streets, open spaces and interior walkways in adjacent
buildings;
iv. Matters relating to building construction;
V. Matters relating to exterior access to each building that will contain affordable
housing units or to any part of such building;
vi. The sustainable design elements on any adjoining highway under a municipality's
jurisdiction, including without limitation trees, shrubs, hedges, plantings or other
ground cover, permeable paving materials, street furniture, curb ramps, waste
and recycling containers and bicycle facilities; and,
vii. Facilities designed to have regard for accessibility for persons with disabilities.
The Municipality may develop Site Plan guidelines that can be used by development
proponents when preparing their site plans, and by the Municipality when reviewing site plans.
As a condition to the approval of the plans and drawings, the Municipality may require the
owner of the land to:
a) Provide to the satisfaction of and at no expense to the Municipality any or all of the
following:
i. Widening of highways that abut on the land subject to the Planning Act. Widening
will be in accordance with the Transportation policies of this Plan;
ii. Facilities to provide access and curbing and traffic direction signs, subject to the
Public Transportation and Highway Improvement Act;
iii. Off-street vehicular loading and parking facilities, either covered or uncovered,
access driveways for emergency vehicles, and the surfacing of such areas and
driveways;
iv. Walkways and walkway ramps including surfacing thereof, and all other means of
pedestrian access;
V. Access for persons with physical disabilities in accordance with the Ontarians with
Disabilities Act;
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vi. Aphotometric plan and facilities for the lighting, induding flood -lighting, of the land
or of any buildings and structures thereon provided in accordance with the
approved photometric plan;
vii Walls, fences, hedges, trees, shrubs or other ground -cover or facilities for the
landscaping ofthe lands orthe protection ofadjoining lands;
viii Vaults, central storage and collection areas and other facilities and enclosures for
the storage ofgarbage and other waste materials;
ix. Easement conveyed to the Municipality for the construction, maintenance or
improvement of watercourses, ditches, land drainage works, sanitary sewage
facilities and other public utilities of the Municipality or local board thereof on the
land; and,
X. Grading or alteration in elevation or contour of the land and provision for the
disposal of storm, surface and waste water from the land and from any buildings or
structures thereon.
b\ Maintain to the satisfaction of the Municipality and at the sole risk and expense of the
owner any or all of the facilities or works, including the removal of snow from access
ramps and driveways, parking and loading areas and walkways;
c\ Enter into one or more agreements with the Municipality dealing with and ensuring the
provision and maintenance of any or all of the facilities, works or matters set out in this
subsection;
d\ Enter into one or more agreements with the Municipality ensuring that development
proceeds in accordance with the approved plans and drawings. Such agreements may
beregistered against the land towhich they apply; and
e\ Convey part of the land to the Municipality to the satisfaction of and at no expense to
the Municipality for a public transit right of way.
Prior to the approval of plans and drawings in respect of any development proposed to be
undertaken, the County has been advised of the proposed development and afforded
opportunity torequire the owner ofthe land to:
a\ Provide to the satisfaction of and at no expense to the County any of the following:
i Widenings of highways that are under the jurisdiction of the County that abut the
land;
ii Facilities toprovide access and curbing and traffic direction signs, vvherethe|ands
abut a County Road, subject to the Public Transportation and Highway Improvement
Act;
iii. Where the land abuts a County Road, off-street vehicular loading and parking
facilities, either covered or uncovered, access driveways, including driveways for
emergency vehicles, and surfacing ofsuch areas and driveways;
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iv. Where the lands abuts a County Road, grading or alteration in elevation or contour
of the land in relation to the elevation of the highway and provision for the disposal
of storm and surface water from the land; and,
V. Where the land abuts a County Road, facilities designed to have regard for
accessibility for persons with disabilities.
b) Enter into one or more agreements with the County dealing with and ensuring the
provision of any or all of the facilities, works or matters set out in this subsection and
the maintenance thereof at the sole risk and expense of the owner, including the
removal of snow from access ramps and driveways and parking and loading areas. Such
agreements may be registered against the land to which they apply; and,
c) Convey part of the land to the County to the satisfaction of and at no expense to the
County for a public transit right of way.
11.19.2 Site Plan . g__ N
A Site Plan agreement pursuant to the Planning Act shall be required in most instances.
Financial Security shall be required to ensure due performance.
1
When reviewing an application for minor variance, the Committee of Adjustment must consider
the following matters and refer to them in its decision:
a) Whether the requested variance is minor;
b) Whether the general intent and purpose of the Official Plan is maintained;
c) Whether the general intent and purpose of the Zoning By-law (or other By-law which
implements this Plan) is maintained; and
d) Whether the minor variance is desirable for the appropriate development or use of the
land, building or structure.
The Committee of Adjustment will also consider if the application deals with circumstances not
common to the area and would not set a poor precedent for similar requests. The variance shall
also not cause any detraction from the amenities or character of nearby properties, or
adversely impact parking or traffic conditions. The Committee of Adjustment will consider if any
comments were presented by the public or a public agency and if the commented had any
influence on the decision.
11.20.2 Other Powers
In addition to its powers of Section 11.20.1 of the Plan, the Committee of Adjustment, upon any
such application,
a) Where any land, building or structure, on the day the by-law was passed, was lawfully
used for a purpose prohibited by the by-law, may permit
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i. The enlargement or extension of the building or structure, if the use that was made
of the building or structure on the day the by-law was passed, or a use permitted
under subclause ii. Continued until the date of the application to the Committee of
Adjustment, but no permission may be given to enlarge or extend the building or
structure beyond the limits of the land owned and used in connection therewith on
the day the by-law was passed; or
ii. The use of such land, building or structure for a purpose that, in opinion o the
Committee of Adjustment, is similar to the purpose for which it was used on the day
the by-law was passed or is more compatible with the uses permitted by the by-law
than the purpose for which it is used on the day the by-law was passed, if the use for
a purpose prohibited by the by-law or another use for a purpose previously
permitted by the Committee of Adjustment continued until the date of the
application to the Committee of Adjustment, or
b) Where the uses of land, buildings or structures permitted in the by-law are defined in
general terms, may permit the use of any land, building or structure for any purpose
that, in the opinion of the Committee of Adjustment, conforms with the uses permitted
in the by-law.
11.20.3 Agreements
If the Committee of Adjustment imposes terms and conditions, it may also require the owner of
the land to enter into one or more agreements with the Municipality dealing with some or all of
the terms and conditions, and in that case the requirement shall be set out in the decision.
11.20.4 Two Year Period Non-ApplicaticlZ
In general, Minor Variances within 2 years of the completion of the Zoning By-law are not
permitted, however Council may consider minor variances within this timeframe provided that:
a) the original intent and purpose of the Zoning By-law is maintained, there are no changes
to height, density and parking requirements and lot coverage is not substantially
increased;
b) the amendment is needed and can be justified in light of accepted planning principles;
and,
c) adequate and full participation of the general public in the deliberations on the merits
of the amendment are undertaken.
H
In addition to those criteria contained in Section 51(24) of the Planning Act, the following
policies will apply to Land Division within the Municipality of West Elgin:
a) The size of any lot created must be appropriate for the proposed use having regard to
the topography of the land, the siting of proposed buildings, points of access, and
compliance with the Zoning By-law.
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b) The lot must front onto and have direct access to an improved public roadway that is
maintained on a year-round basis and is of a standard of construction adequate to
accommodate the additional traffic generated.
c) Severance will not be granted where access to the lot will create a traffic hazard
because of limited sight lines or proximity to an intersection.
d) Severance may be granted to adjust lot boundaries or to increase the size of an existing
substandard lot, provided that no new undersized lot is created.
e) The severance must not result in landlocked parcels.
f) The soil conditions must be appropriate for the services proposed, and all private water
supply and/or sewage disposal must meet the requirements of the Province and the
Municipality.
g) The creation of a lot in an area susceptible to flooding, erosion or any other physical or
environmental constraint will not be permitted unless it can be demonstrated that the
hazard can be safely addressed in accordance with established standards and
procedures, and/or it has been demonstrated that there will be no negative impacts on
the natural features or the ecological functions, such as fragmentation, for which the
area has been identified and has been approved by the affected Conservation Authority.
h) As a condition of consent approval, cash payment in lieu of dedication will be required
for each new lot created for residential, commercial or employment purposes.
a) The creation of lots by consent may only be granted for up to four (4) parcels exclusive
of the retained parcel (four severed and one retained) and where it has been
determined that a plan of subdivision is not necessary for the proper and orderly
development of the lands. The further creation of lots from the parcel of land as it
existed on February 21, 2008 shall be by plan of subdivision or condominium to assess,
among other matters, the feasibility of municipal or communal water and sewer
services and the cumulative environmental impact of the development..
11.21.2 Severance Ag-- - N
Any consent for lot creation may be subject to a comprehensive severance agreement entered
into with the Municipality. This agreement would be similar to a subdivision agreement and will
ensure provision of services to municipal standards.
iRWA C
The creation of new farm lots will be permitted where:
a) The severed and retained lots are of sufficient size for agricultural use, including
adequate land for manure utilization from livestock on the property;
b) The severed and retained lots are of a nature and size, and have soil and drainage
characteristics that are suitable to support an efficient farm unit and to provide
meaningful on -site farm employment;
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c) The size of the severed and retained lots conforms to the requirements of policy 7.1.7.6
of this plan and the Zoning By-law, as appropriate;
11.21.4 Agricultural Consent Policies
Land severances in the Agricultural Area may be permitted:
a) To create rights of way;
b) For infrastructure, where the facility or corridor cannot be accommodate through the
use of easements or rights -of -way;
c) To enlarge lots provided that:
i. The viability of the retained lot as a farm parcel is not threatened;
ii. Where the proposed enlargement is for a non -farm use, justification through an
amendment to this Plan is required to demonstrate that the land does not
comprise a specialty crop area, there is a need within the planning horizon for
additional land and there are no reasonable alternative locations for the
expansion which avoid prime agricultural areas; and
iii. The proposed severance must merge with the lot being enlarged in accordance
with Sections 50(3) and (5) of the Planning Act.
d) To consolidate farm holdings;
e) To allow minor lot adjustments which do not result in the creation of a new lot;
f) A habitable farm dwelling made surplus to the needs of a farm operation, as a result of
farm consolidation, subject to the following conditions:
i. The retained farm parcel will be zoned so as to prohibit the construction of any
additional dwellings;
ii. The non -farm parcel will be zoned to recognize the non -farm residential use; and
iii. Minimum Distance Separation I provisions can be met;
g) For agricultural -related uses, in accordance with Section 4.1.
The construction of all public works within the Municipality shall be carried out in accordance
with the policies of this Plan and within the financial capacity of the Municipality. Future
development will be regulated by this Plan to ensure that the level of expenditure and debt, as
compared to revenue and equalized assessment is maintained at equitable levels. Council may:
a) Restrict development if the amount of development where such development causes
an imbalance in the assessment ratio;
b) Delay any proposed development where it becomes necessary to carry out large scale
public works in order to adequately service such developments.
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12,
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Access standards: means methods or procedures to ensure safe vehicular and pedestrian
movement, and access for the maintenance and repair of protection works, during times
of flooding hazards, erosion hazards and/or other water -related hazards.
Accessory uses: A use, separate building or structure, normally incidental, subordinate,
exclusively devoted to and located on the same lot as the principal use, building or structure
Active Transportation: means human -powered travel, including but not limited to, walking,
cycling, inline skating and travel with the use of mobility aids, including motorized wheelchairs
and other power -assisted devices moving at a comparable speed.
Adjacent lands: means
a. for the purposes of policy 1.6.8.3, those lands contiguous to existing or planned
corridors and transportation facilities where development would have a negative
impact on the corridor or facility. The extent of the adjacent lands may be
recommended in guidelines developed by the Province or based on municipal
approaches that achieve the same objectives;
b. for the purposes of policy 2.1.8, those lands contiguous to a specific natural heritage
feature or area where it is likely that development or site alteration would have
a negative impact on the feature or area. The extent of the adjacent lands may be
recommended by the Province or based on municipal approaches which achieve the
same objectives;
c. for the purposes of policies 2.4.2.2 and 2.5.2.5, those lands contiguous to lands on the
surface of known petroleum resources, mineral deposits, or deposits of mineral
aggregate resources where it is likely that development would constrain future access
to the resources. The extent of the adjacent lands may be recommended by the
Province; and
d. for the purposes of policy 2.6.3, those lands contiguous to a protected heritage
property or otherwise defined in the municipal official plan.
Adverse effects:
as defined in the Environmental Protection Act, means one or more of:
a. impairment of the quality of the natural environment for any use that can be made of it;
b. injury or damage to property or plant or animal life;
c. harm or material discomfort to any person;
d. an adverse effect on the health of any person;
e. impairment of the safety of any person;
f. rendering any property or plant or animal life unfit for human use;
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g. loss of enjoyment of normal use of property; and
h. interference with normal conduct of business.
Affordable: means
a) in the case of ownership housing, the least expensive of:
1. housing for which the purchase price results in annual accommodation costs which do
not exceed 30 percent of gross annual household income for low and moderate income
households; or
2. housing for which the purchase price is at least 10 percent below the average purchase
price of a resale unit in the regional market area;
b) in the case of rental housing, the least expensive of:
1. a unit for which the rent does not exceed 30 percent of gross annual household income
for low and moderate income households; or
2. a unit for which the rent is at or below the average market rent of a unit in the regional
market area.
Agricultural condition: means
a. in regard to specialty crop areas, a condition in which substantially the same areas and
same average soil capability for agriculture are restored, the same range and
productivity of specialty crops common in the area can be achieved, and, where
applicable, the microclimate on which the site and surrounding area may be dependent
for specialty crop production will be maintained or restored; and
b. in regard to prime agricultural land outside of specialty crop areas, a condition in which
substantially the same areas and same average soil capability for agriculture are
restored.
Agricultural uses: means the growing of crops, including nursery, biomass, and horticultural
crops; raising of livestock; raising of other animals for food, fur or fibre, including poultry and
fish; aquaculture; apiaries; agro-forestry; maple syrup production; and associated on -farm
buildings and structures, including, but not limited to livestock facilities, manure storages,
value -retaining facilities, and accommodation for full-time farm labour when the size and
nature of the operation requires additional employment.
Agri -tourism uses: means those farm -related tourism uses, including limited accommodation
such as a bed and breakfast, that promote the enjoyment, education or activities related to the
farm operation.
Agriculture -related uses: means those farm -related commercial and farm -related employment
uses that are directly related to farm operations in the area, support agriculture, benefit from
being in close proximity to farm operations, and provide direct products and/or services to farm
operations as a primary activity.
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Airports: means all Ontario airports, including designated lands for future airports, with Noise
Exposure Forecast (NEF)/Noise Exposure Projection (NEP) mapping.
Alternative energy system: means a system that uses sources of energy or energy conversion
processes to produce power, heat and/or cooling that significantly reduces the amount of
harmful emissions to the environment (air, earth and water) when compared to conventional
energy systems.
Archaeological resources: includes artifacts, archaeological sites, marine archaeological sites,
as defined under the Ontario Heritage Act. The identification and evaluation of such resources
are based upon archaeological fieldwork undertaken in accordance with the Ontario Heritage
Act.
Areas of archaeological potential: means areas with the likelihood to contain archaeological
resources. Methods to identify archaeological potential are established by the Province, but
municipal approaches which achieve the same objectives may also be used. The Ontario
Heritage Act requires archaeological potential to be confirmed through archaeological
fieldwork.
Areas of mineral potential: means areas favourable to the discovery of mineral deposits due to
geology, the presence of known mineral deposits or other technical evidence.
Areas of natural and scientific interest (ANSI): means areas of land and water containing
natural landscapes or features that have been identified as having life science or earth science
values related to protection, scientific study or education.
Bed and Breakfast Establishment: means sleeping accommodation (including breakfast and
other meals, services, facilities and amenities for the exclusive use of guests) for the travelling
or vacationing public within an existing dwelling that is the principal residence of the
proprietor.
Brownfield sites: means undeveloped or previously developed properties that may be
contaminated. They are usually, but not exclusively, former employment or commercial
properties that may be underutilized, derelict or vacant.
Built heritage resource: means a building, structure, monument, installation or any
manufactured remnant that contributes to a property's cultural heritage value or interest as
identified by a community, including an Aboriginal community. Built heritage resources are
generally located on property that has been designated under Parts IV or V of the Ontario
Heritage Act, or included on local, provincial and/or federal registers.
Coastal wetland: means
a. any wetland that is located on one of the Great Lakes or their connecting channels (Lake
St. Clair, St. Marys, St. Clair, Detroit, Niagara and St. Lawrence Rivers); or
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b. any other wetland that is on a tributary to any of the above -specified water bodies and
lies, either wholly or in part, downstream of a line located 2 kilometres upstream of the
1:100 year floodline (plus wave run-up) of the large water body to which the tributary is
connected.
Comprehensive rehabilitation: means rehabilitation of land from which mineral aggregate
resources have been extracted that is coordinated and complementary, to the extent possible,
with the rehabilitation of other sites in an area where there is a high concentration of mineral
aggregate operations.
Comprehensive review: means
a) for the purposes of policies 1.1.3.8 and 1.3.2.2 of the PPS, an official plan review which is
initiated by a planning authority, or an official plan amendment which is initiated or adopted by
a planning authority, which:
1. is based on a review of population and employment projections and which reflect
projections and allocations by upper -tier municipalities and provincial plans, where
applicable; considers alternative directions for growth or development; and determines
how best to accommodate the development while protecting provincial interests;
2. utilizes opportunities to accommodate projected growth or development
through intensification and redevelopment; and considers physical constraints to
accommodating the proposed development within existing settlement area boundaries;
3. is integrated with planning for infrastructure and public service facilities, and considers
financial viability over the life cycle of these assets, which may be demonstrated
through asset management planning;
4. confirms sufficient water quality, quantity and assimilative capacity of receiving water
are available to accommodate the proposed development;
S. confirms that sewage and water services can be provided in accordance with policy
1.6.6 of the PPS; and
6. considers cross -jurisdictional issues.
b) for the purposes of policy 1.1.6 of the PPS, means a review undertaken by a planning
authority or comparable body which:
1. addresses long-term population projections, infrastructure requirements and related
matters;
2. confirms that the lands to be developed do not comprise specialty crop areas in
accordance with policy 2.3.2 of the PPS; and
3. considers cross -jurisdictional issues.
In undertaking a comprehensive review the level of detail of the assessment should correspond
with the complexity and scale of the settlement boundary or development proposal.
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Conserved: means the identification, protection, management and use of built heritage
resources, cultural heritage landscapes and archaeological resources in a manner that ensures
their cultural heritage value or interest is retained under the Ontario Heritage Act. This may be
achieved by the implementation of recommendations set out in a conservation plan,
archaeological assessment, and/or heritage impact assessment. Mitigative measures and/or
alternative development approaches can be included in these plans and assessments.
Cultural heritage landscape: means a defined geographical area that may have been modified
by human activity and is identified as having cultural heritage value or interest by a community,
including an Aboriginal community. The area may involve features such as structures, spaces,
archaeological sites or natural elements that are valued together for their interrelationship,
meaning or association. Examples may include, but are not limited to, heritage conservation
districts designated under the Ontario Heritage Act; villages, parks, gardens, battlefields,
mainstreets and neighbourhoods, cemeteries, trailways, viewsheds, natural areas and
employment complexes of heritage significance; and areas recognized by federal or
international designation authorities (e.g. a National Historic Site or District designation, or
a UNESCO World Heritage Site).
Defined portions of the one hundred year flood level along connecting channels: means those
areas which are critical to the conveyance of the flows associated with the one hundred year
flood level along the St. Marys, St. Clair, Detroit, Niagara and St. Lawrence Rivers,
where development or site alteration will create flooding hazards, cause updrift and/or
dovvndriftimpacts and/or cause adverse environmental impacts.
Deposits of mineral aggregate resources: means an area of identified mineral aggregate
resources, as delineated in Aggregate Resource Inventory Papers or comprehensive studies
prepared using evaluation procedures established by the Province forsurfida| and bedrock
resources, as amended from time to time, that has a sufficient quantity and quality to warrant
present or future extraction.
Designated and available: means lands designated in the official plan for urban residential use.
For municipalities where more detailed official plan policies (e.g. secondary plans) are required
before development applications can be considered for approval, only lands that have
commenced the more detailed planning process are considered tobe designated and
available for the purposes ofthis definition.
Designated growth areas: means lands within settlement areas designated in an official plan
for growth over the long-term planning horizon provided in policy 1.1.2 of the PPS, but which
have not yet been fully developed. Designated growth areas include lands which are designated
and available for residential growth in accordance with policy 1.4.1(a) of the PPS, as well as
lands required for employment and other uses.
Designated vulnerable area: means areas defined as vulnerable, in accordance with provincial
standards, byvirtue oftheir importance asadrinking water source.
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Development: means the creation of a new lot, a change in land use, or the construction of
buildings and structures, requiring approval under the Planning Act, but does not include:
a. activities that create or maintain infrastructure authorized under an environmental
assessment process;
b. works subject to the Drainage Act; or
c. for the purposes of policy 2.1.4(a) of the PPS, underground or surface mining
of minerals or advanced exploration on mining lands in significant areas of mineral
potential in Ecoregion 5E, where advanced exploration has the same meaning as under
the Mining Act. Instead, those matters shall be subject to policy 2.1.5(a) of the PPS.
Dynamic beach hazard: means areas of inherently unstable accumulations of shoreline
sediments along the Great Lakes - St. Lawrence River System and large inland lakes, as
identified by provincial standards, as amended from time to time. The dynamic beach
hazard limit consists of the flooding hazard limit plus a dynamic beach allowance.
Ecological function: means the natural processes, products or services that living and non -living
environments provide or perform within or between species, ecosystems and landscapes.
These may include biological, physical and socio-economic interactions.
Employment area: means those areas designated in an official plan for clusters of business and
economic activities including, but not limited to, manufacturing, warehousing, offices, and
associated retail and ancillary facilities.
Endangered species: means a species that is classified as "Endangered Species" on the Species
at Risk in Ontario List, as updated and amended from time to time.
Erosion hazard: means the loss of land, due to human or natural processes, that poses a threat
to life and property. The erosion hazard limit is determined using considerations that include
the 100 year erosion rate (the average annual rate of recession extended over an one hundred
year time span), an allowance for slope stability, and an erosion/erosion access allowance.
Essential emergency service: means services which would be impaired during an emergency as
a result of flooding, the failure of floodproofing measures and/or protection works, and/or
erosion.
Fish: means fish, which as defined in the Fisheries Act, includes fish, shellfish, crustaceans, and
marine animals, at all stages of their life cycles.
Fish habitat: as defined in the Fisheries Act, means spawning grounds and any other areas,
including nursery, rearing, food supply, and migration areas on which fish depend directly or
indirectly in order to carry out their life processes.
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Flood fringe: for river, stream and small inland lake systems, means the outer portion of
the flood plain between the floodway and the flooding hazard limit. Depths and velocities of
flooding are generally less severe in the flood fringe than those experienced in the floodway.
Flood plain: for river, stream and small inland lake systems, means the area, usually low lands
adjoining a watercourse, which has been or may be subject to flooding hazards.
Flooding hazard: means the inundation, under the conditions specified below, of areas
adjacent to a shoreline or a river or stream system and not ordinarily covered by water:
a. along the shorelines of the Great Lakes - St. Lawrence River System and large inland
lakes, the flooding hazard limit is based on the one hundred year flood level plus an
allowance for wave uprush and other water -related hazards;
b. along river, stream and small inland lake systems, the flooding hazard limit is the greater
of:
1. the flood resulting from the rainfall actually experienced during a major storm
such as the Hurricane Hazel storm (1954) or the Timmins storm (1961),
transposed over a specific watershed and combined with the local
conditions where evidence suggests that the storm event could have potentially
occurred over watersheds in the general area;
2. the one hundred year flood; and
3. a flood which is greater than 1. or 2. which was actually experienced in a
particular watershed or portion thereof as a result of ice jams and which has
been approved as the standard for that specific area by the Minister of Natural
Resources;
except where the use of the one hundred year flood or the actually experienced event has been
approved by the Minister of Natural Resources as the standard for a specific watershed (where
the past history of flooding supports the lowering of the standard).
Floodproofing standard: means the combination of measures incorporated into the basic design
and/or construction of buildings, structures, or properties to reduce or eliminate flooding
hazards, wave uprush and other water -related hazards along the shorelines of the Great Lakes -
St. Lawrence River System and large inland lakes, and flooding hazards along river, stream and
small inland lake systems.
Floodway: for river, stream and small inland lake systems, means the portion of the flood
plain where development and site alteration would cause a danger to public health and safety
or property damage.
Where the one zone concept is applied, the floodway is the entire contiguous flood plain.
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Where the two zone concept is applied, the floodway is the contiguous inner portion of
the flood plain, representing that area required for the safe passage of flood flow and/or that
area where flood depths and/or velocities are considered to be such that they pose a potential
threat to life and/or property damage. Where the two zone concept applies, the outer portion
of the flood plain is called the flood fringe.
Freight -supportive: in regard to land use patterns, means transportation systems and facilities
that facilitate the movement of goods. This includes policies or programs intended to support
efficient freight movement through the planning, design and operation of land use and
transportation systems. Approaches may be recommended in guidelines developed by the
Province or based on municipal approaches that achieve the same objectives.
Great Lakes - St. Lawrence River System: means the major water system consisting of Lakes
Superior, Huron, St. Clair, Erie and Ontario and their connecting channels, and the St. Lawrence
River within the boundaries of the Province of Ontario.
Green infrastructure: means natural and human -made elements that provide ecological and
hydrological functions and processes. Green infrastructure can include components such as
natural heritage features and systems, parklands, stormwater management systems, street
trees, urban forests, natural channels, permeable surfaces, and green roofs
Ground water feature: refers to water -related features in the earth's subsurface, including
recharge/discharge areas, water tables, aquifers and unsaturated zones that can be defined by
surface and subsurface hydrogeologic investigations.
Habitat of endangered species and threatened species: means habitat within the meaning of
Section 2 of the Endangered Species Act, 2007.
a. with respect to a species listed on the Species at Risk in Ontario List as an endangered or
threatened species for which a regulation made under clause 55(1)(a) of
the Endangered Species Act, 2007 is in force, the area prescribed by that regulation as
the habitat of the species;
b. with respect to any other species listed on the Species at Risk in Ontario List as an
endangered or threatened species, an area on which the species depends, directly or
indirectly, to carry on its life processes, including life processes such as reproduction,
rearing, hibernation, migration or feeding, as approved by the Ontario Ministry of
Natural Resources and Forestry; and
places in the areas described in clause (a) or (b), whichever is applicable, that are used by
members of the species as dens, nests, hibernacula or other residences.
Hazardous forest types for wildland fire: means forest types assessed as being associated with
the risk of high to extreme wildland fire using risk assessment tools established by the Ontario
Ministry of Natural Resources and Forestry, as amended from time to time.
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Hazardous lands: means property or lands that could be unsafe for development due to
naturally occurring processes. Along the shorelines of the Great Lakes - St. Lawrence River
System, this means the land, including that covered by water, between the international
boundary, where applicable, and the furthest landward limit of the flooding hazard, erosion
hazard or dynamic beach hazard limits. Along the shorelines of large inland lakes, this means
the land, including that covered by water, between a defined offshore distance or depth and
the furthest landward limit of the flooding hazard, erosion hazard or dynamic beach
hazard limits. Along river, stream and small inland lake systems, this means the land, including
that covered by water, to the furthest landward limit of the flooding hazard or erosion
hazard limits.
Hazardous sites: means property or lands that could be unsafe for development and site
alteration due to naturally occurring hazards. These may include unstable soils (sensitive
marine clays [leda], organic soils) or unstable bedrock (karst topography).
Hazardous substances: means substances which, individually, or in combination with other
substances, are normally considered to pose a danger to public health, safety and the
environment. These substances generally include a wide array of materials that are toxic,
ignitable, corrosive, reactive, radioactive or pathological.
Heritage attributes: means the principal features or elements that contribute to a protected
heritage property's cultural heritage value or interest, and may include the property's built or
manufactured elements, as well as natural landforms, vegetation, water features, and its visual
setting (including significant views or vistas to or from a protected heritage property).
High quality: means primary and secondary sand and gravel resources and bedrock resources
as defined in the Aggregate Resource Inventory Papers (ARIP).
Home Occupation: means an occupation that provides a service as an accessory use within a
dwelling unit performed by one or more of its residents. Such activities may include but are not
limited to services performed by an accountant, architect, auditor, dentist, medical practitioner,
engineer, insurance agent, land surveyor, lawyer, realtor, planner, hairdresser or a provider of
private home daycare.
Hydrologic function: means the functions of the hydrological cycle that include the occurrence,
circulation, distribution and chemical and physical properties of water on the surface of the
land, in the soil and underlying rocks, and in the atmosphere, and water's interaction with the
environment including its relation to living things.
Individual on -site sewage services: means sewage systems, as defined in 0. Reg. 332/12 under
the Building Code Act, 1992 that are owned, operated and managed by the owner of the
property upon which the system is located.
Individual on -site water services: means individual, autonomous water supply systems that are
owned, operated and managed by the owner of the property upon which the system is located.
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Infrastructure: means physical structures (facilities and corridors) that form the foundation for
development. Infrastructure includes: sewage and water systems, septage treatment systems,
stormwater management systems, waste management systems, electricity generation
facilities, electricity transmission and distribution systems,
communications/telecommunications, transit and transportation corridors and facilities, oil and
gas pipelines and associated facilities.
Institutional use: for the purposes of policy 3.1.5, means land uses where there is a threat to
the safe evacuation of vulnerable populations such as older persons, persons with disabilities,
and those who are sick or young, during an emergency as a result of flooding, failure of
floodproofing measures or protection works, or erosion.
Intensification: means the development of a property, site or area at a higher density than
currently exists through:
a. redevelopment, including the reuse of brownfield sites;
b. the development of vacant and/or underutilized lots within previously developed areas;
c. infill development; and
d. the expansion or conversion of existing buildings.
Large inland lakes: means those waterbodies having a surface area of equal to or greater than
100 square kilometres where there is not a measurable or predictable response to a single
runoff event.
Legal or technical reasons: means severances for purposes such as easements, corrections of
deeds, quit claims, and minor boundary adjustments, which do not result in the creation of a
new lot.
Low and moderate income households: means
a. in the case of ownership housing, households with incomes in the lowest 60 percent of
the income distribution for the regional market area; or
b. in the case of rental housing, households with incomes in the lowest 60 percent of the
income distribution for renter households for the regional market area.
Major facilities: means facilities which may require separation from sensitive land uses,
including but not limited to airports, transportation infrastructure and corridors, rail facilities,
marine facilities, sewage treatment facilities, waste management systems, oil and gas
pipelines, industries, energy generation facilities and transmission systems, and resource
extraction activities.
Major goods movement facilities and corridors: means transportation facilities and corridors
associated with the inter- and intra-provincial movement of goods. Examples include: inter -
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modal facilities, ports, airports, rail facilities, truck terminals, freight corridors, freight facilities,
and haul routes and primary transportation corridors used for the movement of goods.
Approaches that are freight -supportive may be recommended in guidelines developed by the
Province or based on municipal approaches that achieve the same objectives.
Marine facilities: means ferries, harbours, ports, ferry terminals, canals and associated uses,
including designated lands for future marine facilities.
Mine hazard: means any feature of a mine as defined under the Mining Act, or any related
disturbance of the ground that has not been rehabilitated.
Minerals: means metallic minerals and non-metallic minerals as herein defined, but does not
include mineral aggregate resources or petroleum resources.
Metallic minerals means those minerals from which metals (e.g. copper, nickel, gold) are
derived.
Non-metallic minerals means those minerals that are of value for intrinsic properties of the
minerals themselves and not as a source of metal. They are generally synonymous with
industrial minerals (e.g. asbestos, graphite, kyanite, mica, nepheline syenite, salt, talc, and
wollastonite).
Mineral aggregate operation: means
a. lands under license or permit, other than for wayside pits and quarries, issued in
accordance with the Aggregate Resources Act;
b. for lands not designated under the Aggregate Resources Act, established pits and
quarries that are not in contravention of municipal zoning by-laws and including
adjacent land under agreement with or owned by the operator, to permit continuation
of the operation; and
c. associated facilities used in extraction, transport, beneficiation, processing or recycling
of mineral aggregate resources and derived products such as asphalt and concrete, or
the production of secondary related products.
Mineral aggregate resources: means gravel, sand, clay, earth, shale, stone, limestone,
dolostone, sandstone, marble, granite, rock or other material prescribed under the Aggregate
Resources Act suitable for construction, industrial, manufacturing and maintenance purposes
but does not include metallic ores, asbestos, graphite, kyanite, mica, nepheline syenite, salt,
talc, wollastonite, mine tailings or other material prescribed under the Mining Act.
Mineral aggregate resource conservation: means
a. the recovery and recycling of manufactured materials derived from mineral aggregates
(e.g. glass, porcelain, brick, concrete, asphalt, slag, etc.), for re -use in construction,
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manufacturing, industrial or maintenance projects as a substitute for new mineral
aggregates; and
b. the wise use of mineral aggregates including utilization or extraction of on -site mineral
aggregate resources prior to development occurring.
Mineral deposits: means areas of identified minerals that have sufficient quantity and quality
based on specific geological evidence to warrant present or future extraction.
Mineral mining operation: means mining operations and associated facilities, or, past
producing mines with remaining mineral development potential that have not been
permanently rehabilitated to another use.
Minimum distance separation formulae: means formulae and guidelines developed by the
Province, as amended from time to time, to separate uses so as to reduce incompatibility
concerns about odour from livestock facilities.
Multimodal transportation system: means a transportation system which may include several
forms of transportation such as automobiles, walking, trucks, cycling, buses, rapid transit, rail
(such as commuter and freight), air and marine.
Municipal sewage services: means a sewage works within the meaning of Section 1 of
the Ontario Water Resources Act that is owned or operated by a municipality.
Municipal water services: means a municipal drinking -water system within the meaning of
Section 2 of the Safe Drinking Water Act, 2002.
Natural heritage features and areas: means features and areas, including significant wetlands,
significant coastal wetlands, other coastal wetlands in Ecoregions SE, 6E and 7E, fish habitat,
significant woodlands and significant valleylands in Ecoregions 6E and 7E (excluding islands in
Lake Huron and the St. Marys River), habitat of endangered species and threatened species,
significant wildlife habitat, and significant areas of natural and scientific interest, which are
important for their environmental and social values as a legacy of the natural landscapes of an
area.
Natural heritage system: means a system made up of natural heritage features and areas, and
linkages intended to provide connectivity (at the regional or site level) and support natural
processes which are necessary to maintain biological and geological diversity, natural functions,
viable populations of indigenous species, and ecosystems. These systems can include natural
heritage features and areas, federal and provincial parks and conservation reserves, other
natural heritage features, lands that have been restored or have the potential to be restored to
a natural state, areas that support hydrologic functions, and working landscapes that enable
ecological functions to continue. The Province has a recommended approach for
identifying natural heritage systems, but municipal approaches that achieve or exceed the same
objective may also be used.
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Negative impacts: means
a. in regard to policy 1.6.6.4 and 1.6.6.5 of the PPS, degradation to the quality and quantity
of water, sensitive surface water features and sensitive ground water features, and their
related hydrologic functions, due to single, multiple or
successive development. Negative impacts should be assessed through environmental
studies including hydrogeological or water quality impact assessments, in accordance
with provincial standards;
b. in regard to policy 2.2 of the PPS, degradation to the quality and quantity of water,
sensitive surface water features and sensitive ground water features, and their
related hydrologic functions, due to single, multiple or successive development or site
alteration activities;
c. in regard to fish habitat, any permanent alteration to, or destruction of fish habitat,
except where, in conjunction with the appropriate authorities, it has been authorized
under the Fisheries Act; and
d. in regard to other natural heritage features and areas, degradation that threatens the
health and integrity of the natural features or ecological functions for which an area is
identified due to single, multiple or successive development or site alteration activities.
Normal farm practices: means a practice, as defined in the Farming and Food Production
Protection Act, 1998, that is conducted in a manner consistent with proper and acceptable
customs and standards as established and followed by similar agricultural operations under
similar circumstances; or makes use of innovative technology in a manner consistent with
proper advanced farm management practices. Normal farm practices shall be consistent with
the Nutrient Management Act, 2002 and regulations made under that Act.
On -farm diversified uses: means uses that are secondary to the principal agricultural use of the
property, and are limited in area. On -farm diversified uses include, but are not limited to, home
occupations, agri-tourism uses, and uses that produce value-added agricultural products.
One hundred year flood: for river, stream and small inland lake systems, means that flood,
based on an analysis of precipitation, snow melt, or a combination thereof, having a return
period of 100 years on average, or having a 1% chance of occurring or being exceeded in any
given year.
One hundred year flood level: means
a. for the shorelines of the Great Lakes, the peak instantaneous stillwater level, resulting
from combinations of mean monthly lake levels and wind setups, which has a 1% chance
of being equalled or exceeded in any given year;
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b. in the connecting channels (St. Mary's, St. Clair, Detroit, Niagara and St. Lawrence
Rivers), the peak instantaneous stillwater level which has a 1% chance of being equalled
or exceeded in any given year; and
c. for large inland lakes, lake levels and wind setups that have a 1% chance of being
equalled or exceeded in any given year, except that, where sufficient water level records
do not exist, the one hundred year flood level is based on the highest known water level
and wind setups.
Other water -related hazards: means water -associated phenomena other than flooding
hazards and wave uprush which act on shorelines. This includes, but is not limited to ship -
generated waves, ice piling and ice jamming.
Partial services: means
municipal sewage services or private communal sewage services and individual on -site
water services; or
b. municipal water services or private communal water services and individual on -site
sewage services.
Petroleum resource operations: means oil, gas and salt wells and associated facilities and other
drilling operations, oil field fluid disposal wells and associated facilities, and wells and facilities
for the underground storage of natural gas and other hydrocarbons.
Petroleum resources: means oil, gas, and salt (extracted by solution mining method) and
formation water resources which have been identified through exploration and verified by
preliminary drilling or other forms of investigation. This may include sites of former operations
where resources are still present or former sites that may be converted to underground storage
for natural gas or other hydrocarbons.
Planned corridors: means corridors or future corridors which are required to meet projected
needs, and are identified through provincial plans, preferred alignment(s) determined through
the Environmental Assessment Act process, or identified through planning studies where the
Ontario Ministry of Transportation is actively pursuing the identification of a corridor.
Approaches for the protection of planned corridors may be recommended in guidelines
developed by the Province.
Portable asphalt plant: means a facility
a. with equipment designed to heat and dry aggregate and to mix aggregate with
bituminous asphalt to produce asphalt paving material, and includes stockpiling and
storage of bulk materials used in the process; and
b. which is not of permanent construction, but which is to be dismantled at the completion
of the construction project.
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Portable concrete plant: means building orstructure
a. with equipment designed to mix cementing materials, aggregate, water and admixtures
to produce concrete, and includes stockpiling and storage of bulk materials used in the
process; and
b. which is not of permanent construction, but which is designed to be dismantled at the
completion of the construction project.
Prime agriculturalarea: means areas where prime agriculturallands predominate. This
includes areas of prime agricultural lands and associated Canada Land Inventory Class 4
through 7 lands, and additional areas where there is a local concentration of farms which
exhibit characteristics of ongoing agriculture. Prime agricultural areas may be identified by the
Ontario Ministry ofAgriculture and Food using guidelines developed h»the Province as
amended from time totime. A prime agricultural area may also be identified through an
alternative agricultural land evaluation system approved by the Province.
Prime agricultural land: means specialty crop areas and/or Canada Land Inventory Class 1, 2,
and 3 lands, as amended from time to time, in this order of priority for protection.
Private communal sewage services: means a sewage works within the meaning of Section 1 of
the Ontario Water Resources Act that serves six or more lots or private residences and is not
owned byamunicipality.
Private communal water services: means a non -municipal drinking -water system within the
meaning ofSection 2ofthe Safe Drinking Water Act, 2002that serves six ormore lots or
private residences.
Protected heritage property: means property designated under Parts IV, V or VI of the Ontario
Heritage Act; property subject to a heritage conservation easement under Parts 11 or IV of
the Ontario Heritage Act; property identified by the Province and prescribed public bodies as
provincial heritage property under the Standards and Guidelines for Conservation of Provincial
Heritage Properties; property protected under federal legislation, and UNESCO World Heritage
Sites.
Protection works standards: means the combination of non-structural or structural works and
allowances for slope stability and flood ing/erosion to reduce the damage caused byflooding
hazards, erosion hazards and other water -related hazards, and to allow access for their
maintenance and repair.
Provincial and federal requirements: means
a. in regard topolicy l.G.11.2ofthe PPS, legislation, regulations, policies and standards
administered by the federal or provincial governments for the purpose of protecting the
environment from potential impacts associated with energy systems and ensuring that
the necessary approvals are obtained;
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b. in regard to policy 2.1.6 of the PPS, legislation and policies administered by the federal
or provincial governments for the purpose of fisheries protection (including fish and fish
habitat), and related, scientifically established standards such as water quality criteria
for protecting lake trout populations; and
c. in regard to policy 2.1.7 of the PPS, legislation and policies administered by the
provincial government or federal government, where applicable, for the purpose of
protecting species at risk and their habitat.
Provincial plan: means a provincial plan within the meaning of section 1 of the Planning Act.
Public service facilities: means land, buildings and structures for the provision of programs and
services provided or subsidized by a government or other body, such as social assistance,
recreation, police and fire protection, health and educational programs, and cultural
services. Public service facilities do not include infrastructure.
Quality and quantity of water: is measured by indicators associated with hydrologic function
such as minimum base flow, depth to water table, aquifer pressure, oxygen levels, suspended
solids, temperature, bacteria, nutrients and hazardous contaminants, and hydrologic regime.
Rail facilities: means rail corridors, rail sidings, train stations, inter -modal facilities, rail yards
and associated uses, including designated lands for future rail facilities.
Recreation: means leisure time activity undertaken in built or natural settings for purposes of
physical activity, health benefits, sport participation and skill development, personal
enjoyment, positive social interaction and the achievement of human potential.
Redevelopment: means the creation of new units, uses or lots on previously developed land in
existing communities, including brownfield sites.
Regional market area: refers to an area that has a high degree of social and economic
interaction. The upper or single -tier municipality, or planning area, will normally serve as
the regional market area. However, where a regional market area extends significantly beyond
these boundaries, then the regional market area may be based on the larger market area.
Where regional market areas are very large and sparsely populated, a smaller area, if defined in
an official plan, may be utilized.
Renewable energy source: means an energy source that is renewed by natural processes and
includes wind, water, biomass, biogas, biofuel, solar energy, geothermal energy and tidal
forces.
Renewable energy system: means a system that generates electricity, heat and/or cooling from
a renewable energy source.
Reserve sewage system capacity: means design or planned capacity in a centralized waste
water treatment facility which is not yet committed to existing or approved development. For
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the purposes of policy 1.6.6.6 of the PPS, reserve capacity for private communal sewage
services and individual on -site sewage services is considered sufficient if the hauled sewage
from the development can be treated and land -applied on agricultural land under the Nutrient
Management Act, or disposed of at sites approved under the Environmental Protection Act or
the Ontario Water Resources Act, but not by land -applying untreated, hauled sewage.
Reserve water system capacity: means design or planned capacity in a centralized water
treatment facility which is not yet committed to existing or approved development.
Residence surplus to a farming operation: means an existing habitable farm residence that is
rendered surplus as a result of farm consolidation (the acquisition of additional farm parcels to
be operated as one farm operation).
Residential intensification: means intensification of a property, site or area which results in a
net increase in residential units or accommodation and includes:
a. redevelopment, including the redevelopment of brownfield sites;
b. the development of vacant or underutilized lots within previously developed areas;
c. infill development;
d. the conversion or expansion of existing employment, commercial and institutional
buildings for residential use; and
e. the conversion or expansion of existing residential buildings to create new residential
units or accommodation, including accessory apartments, secondary suites and rooming
houses.
River, stream and small inland lake systems: means all watercourses, rivers, streams, and small
inland lakes or waterbodies that have a measurable or predictable response to a single runoff
event.
Rural areas: means a system of lands within municipalities that may include rural settlement
areas, rural lands, prime agricultural areas, natural heritage features and areas, and resource
areas.
Rural lands: means lands which are located outside settlement areas and which are
outside prime agricultural areas.
Sensitive: in regard to surface water features and ground water features, means areas that are
particularly susceptible to impacts from activities or events including, but not limited to, water
withdrawals, and additions of pollutants.
Sensitive land uses: means buildings, amenity areas, or outdoor spaces where routine or
normal activities occurring at reasonably expected times would experience one or
more adverse effects from contaminant discharges generated by a nearby major
facility. Sensitive land uses may be a part of the natural or built environment. Examples may
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include, but are not limited to: residences, day care centres, and educational and health
facilities.
Settlement areas:
means urban areas and rural settlement areas within municipalities (such as cities, towns,
villages and hamlets) that are:
a. built up areas where development is concentrated and which have a mix of land uses;
and
b. lands which have been designated in an official plan for development over the long term
planning horizon provided for in policy 1.1.2 of the PPS. In cases where land
in designated growth areas is not available, the settlement area may be no larger than
the area where development is concentrated.
Sewage and water services: includes municipal sewage services and municipal water services,
private communal sewage services and private communal water services, individual on -site
sewage services and individual on -site water services, and partial services.
Significant: means
a. in regard to wetlands, coastal wetlands and areas of natural and scientific interest, an
area identified as provincially significant by the Ontario Ministry of Natural Resources
and Forestry using evaluation procedures established by the Province, as amended from
time to time;
b. in regard to woodlands, an area which is ecologically important in terms of features
such as species composition, age of trees and stand history; functionally important due
to its contribution to the broader landscape because of its location, size or due to the
amount of forest cover in the planning area; or economically important due to site
quality, species composition, or past management history. These are to be identified
using criteria established by the Ontario Ministry of Natural Resources and Forestry;
c. in regard to other features and areas in policy 2.1 of the PPS, ecologically important in
terms of features, functions, representation or amount, and contributing to the quality
and diversity of an identifiable geographic area or natural heritage system;
d. in regard to mineral potential, an area identified as provincially significant through
evaluation procedures developed by the Province, as amended from time to time, such
as the Provincially Significant Mineral Potential Index; and
e. in regard to cultural heritage and archaeology, resources that have been determined to
have cultural heritage value or interest. Processes and criteria for determining cultural
heritage value or interest are established by the Province under the authority of the
Ontario Heritage Act.
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Criteria for determining significance for the resources identified in sections (c)-(e) are
recommended by the Province, but municipal approaches that achieve or exceed the same
objective may also be used.
While some significant resources may already be identified and inventoried by official sources,
the significance of others can only be determined after evaluation.
Site alteration: means activities, such as grading, excavation and the placement of fill that
would change the landform and natural vegetative characteristics of a site.
For the purposes of policy 2.1.4(a) of the PPS, site alteration does not include underground or
surface mining of minerals or advanced exploration on mining lands in significant areas of
mineral potential in Ecoregion 5E, where advanced exploration has the same meaning as in
the Mining Act. Instead, those matters shall be subject to policy 2.1.5(a) of the PPS.
Special needs: means any housing, including dedicated facilities, in whole or in part, that is
used by people who have specific needs beyond economic needs, including but not limited to,
needs such as mobility requirements or support functions required for daily living. Examples
of special needs housing may include, but are not limited to, housing for persons with
disabilities such as physical, sensory or mental health disabilities, and housing for older persons.
Special policy area: means an area within a community that has historically existed in the flood
plain and where site -specific policies, approved by both the Ministers of Natural Resources and
Municipal Affairs and Housing, are intended to provide for the continued viability of existing
uses (which are generally on a small scale) and address the significant social and economic
hardships to the community that would result from strict adherence to provincial policies
concerning development. The criteria and procedures for approval are established by the
Province.
A Special Policy Area is not intended to allow for new or intensified development and site
alteration, if a community has feasible opportunities for development outside the flood plain.
Specialty crop area: means areas designated using guidelines developed by the Province, as
amended from time to time. In these areas, specialty crops are predominantly grown such as
tender fruits (peaches, cherries, plums), grapes, other fruit crops, vegetable crops, greenhouse
crops, and crops from agriculturally developed organic soil, usually resulting from:
a. soils that have suitability to produce specialty crops, or lands that are subject to special
climatic conditions, or a combination of both;
b. farmers skilled in the production of specialty crops; and
c. a long-term investment of capital in areas such as crops, drainage, infrastructure and
related facilities and services to produce, store, or process specialty crops.
Surface water feature: means water -related features on the earth's surface, including
headwaters, rivers, stream channels, inland lakes, seepage areas, recharge/discharge areas,
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springs, wetlands, and associated riparian lands that can be defined h»their soil moisture, soil
type, vegetation ortopographic characteristics.
Thremtenedspecies:rneanaaapeoieathatia|istedoroategorizedaaa°ThreatenedSpeoies"on
the Ontario Ministry of Natural Resources and Forestry official species at risk list, as updated
and amended from time to time.
Transit -supportive: in regard to land use patterns, means development that makes transit
viable and improves the quality of the experience of using transit. It often refers to compact,
mixed -use development that has ahigh level ofemployment and residential densities.
Approaches may be recommended in guidelines developed by the Province or based on
municipal approaches that achieve the same objectives.
Transportation demand management: means a set of strategies that result in more efficient
use of the transportation system by influencing travel behaviour by mode, time of day,
frequency, trip length, regulation, route, or cost.
Transportation system: means a system consisting of facilities, corridors and rights -of -way for
the movement of people and goods, and associated transportation facilities including transit
stops and stations, sidewalks, cycle lanes, bus lanes, high occupancy vehicle lanes, rail facilities,
parking facilities, parKn'ride lots, service centres, rest stops, vehicle inspection stations, inter -
modal facilities, harbours, airports, marine facilities, ferries, canals and associated facilities such
asstorage and maintenance.
Two zone concept: means an approach toflood plain management where the flood plain is
differentiated in two parts: the f|oodvvayand the flood fringe.
VaUey|ands: means a natural area that occurs in a valley orother |andforno depression that has
water flowing through orstanding for some period ofthe year.
Vulnerable: means surface and/or groundwater that can be easily changed or impacted.
Waste management system: means sites and facilities to accommodate solid waste from one
or more municipalities and includes recycling facilities, transfer stations, processing sites and
disposal sites.
Watershed: means an area that is drained by river and its tributaries.
Wave uprush: means the rush of water up onto a shoreline or structure following the breaking
of a wave; the limit of wave uprush is the point of furthest landward rush of water onto the
shoreline.
Wayside pits and quarries: means a temporary pit or quarry opened and used byorfor a public
authority solely for the purpose of particular project or contract of road construction and not
located on the road right-of-way.
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Wetlands: means lands that are seasonally or permanently covered by shallow water, as well as
lands where the water table is close to or at the surface. In either case the presence of
abundant water has caused the formation of hydric soils and has favoured the dominance of
either hydrophytic plants or water tolerant plants. The four major types of wetlands are
swamps, marshes, bogs and fens.
Periodically soaked or wet lands being used for agricultural purposes which no longer exhibit
wetland characteristics are not considered to be wetlands for the purposes of this definition.
Wildlife habitat: means areas where plants, animals and other organisms live, and find
adequate amounts of food, water, shelter and space needed to sustain their populations.
Specific wildlife habitats of concern may include areas where species concentrate at a
vulnerable point in their annual or life cycle; and areas which are important to migratory or
non -migratory species.
Woodlands: means treed areas that provide environmental and economic benefits to both the
private landowner and the general public, such as erosion prevention, hydrological and nutrient
cycling, provision of clean air and the long-term storage of carbon, provision of wildlife habitat,
outdoor recreational opportunities, and the sustainable harvest of a wide range of woodland
products. Woodlands include treed areas, woodlots or forested areas and vary in their level of
significance at the local, regional and provincial levels. Woodlands may be delineated according
to the Forestry Act definition or the Province's Ecological Land Classification system definition
for "forest."
Page 320 of 398
Municipality of West Elgin
23 Offl6aIC: allan
»g uf( umiuuiu mumg/�� j�r 1as///G uuiuuf(l uuuuu+m/%///, uuoifC� %/j%ii„
IIIL IIII 111, V IIII Illlu ° 0 IIII 111, IIP�"Vv Y(I IIIL 'IIII°' TA II, IIII IIP�°��v l AGT ST U IID °°'
The determination of the scope and content of an Environmental Impact Study (EIS) shall be in general
accordance with the guidelines set out in this appendix and be agreed to in advance with the
appropriate agencies and shall be scoped as required. The area under study shall generally include the
lands that are subject of the application and any lands that may be subject to impacts from the
proposed development. Once agreement on the scope of the EIS is determined, all or some of the items
below may need to be carried out:
a) a description of the proposed undertaking; a three season survey of trees, shrubs and
herbaceous vegetation on -site and classification of community types using criteria as
standardized by the Ecological Land Classification for Southern Ontario (Lee, et al., 1998);
b) a three season survey of bird, mammal and reptile and amphibian species and an assessment of
potential wildlife species based on available habitat types with the bird survey being undertaken
during the peak period for migratory and breeding bird activity (i.e. May and June for Breeding
Bird Activities and May to October for peak migratory activity);
c) a description which identifies and confirms candidate and significant wildlife habitat;
d) a list based on the above mentioned inventories, of any vegetation or wildlife species observed
and reported on -site that are designated rare, threatened or endangered by a government
agency as well as a map illustrating the features and their locations;
e) a description of the location and characteristics of all wetlands, all permanent and intermittent
watercourses or waterbodies and the associated quality and type of aquatic or fish habitat (e.g.,
cold / warm water) including observed and recorded fish species present with reference to fish
sampling data or benthic/invertebrate studies should accompany the field data on
watercourses/fisheries.
f) preparation of a wetland evaluation in accordance with the Ministry of Natural Resources and
Forestry evaluation system. In all cases, the Ministry of Natural Resources and Forestry is
responsible for reviewing and approving the wetland evaluations;
g) an overview of site geology, topography and soil types, including data obtained from hand-
augered holes or test pits;
h) an overview of site hydrology describing recharge and discharge areas, and characteristics of
existing or new wells;
i) a discussion of existing and proposed sources of potential contamination (e.g. gas stations,
machinery repair operations, etc.);
no
Page 321 of 398
Municipality of West Elgin
23 Offl6aIC: allan
j) a description of ecological functions and interrelationships for each natural heritage feature
(e.g., ground water discharge maintaining a cold water trout stream, wildlife passage corridors,
provision of habitat for rare species, vegetation of steeply -sloped lands that function to prevent
erosion, etc.);
k) how the proposed use affects the possibility of linking components of the significant natural
heritage features and natural heritage system by natural corridors that may or may not be
identified on the schedules to this Plan; and,
1) a Management Plan (MP) identifying how the adverse effects will be avoided over the
construction period and the life of the undertaking and how environmental features and
functions will be enhanced where appropriate and describing the net effect of the undertaking
after implementation of the MP. The MP shall also establish the limits of buffers and setbacks
adjacent to watercourses, waterbodies, valleys, wetlands and vegetation to protect the natural
feature and its attributes and/or function from the effects of development. Performance
measures, monitoring and adaptive management (where appropriate) may also need to be
considered.
As required, an EIS should also include mapping development in relation to natural heritage features
should include known significant natural heritage features, the property boundary, the study
area/adjacent lands and all components of the project proposal.
Any EIS shall describe what changes the proposed development and/or site alteration will have on the
following, if applicable:
a) significant natural heritage features
b) ground and surface water recharge and discharge;
c) predicted ground water use and potential for interference with nearby wells (e.g., well yield,
water quality);
d) ground water quality or quantity as it affects the natural environment (e.g. discharge to surface,
aquifer conditions);
e) surface water quality and quantity (e.g., sedimentation, temperature, flow volume);
f) terrestrial wildlife habitat quantity or quality (e.g., loss of deer wintering yards, cover for wildlife
movement, increased potential for bank erosion);
g) aquatic or fish habitat quantity or quality (e.g., water warming from removal of stream bank
vegetation, potential for destruction or alteration of a fisheries resource);
h) wildlife movement corridors;
the ecological function of the natural environmental features;
j) noise and traffic levels and their impacts on wildlife as compared to existing conditions (e.g.,
truck traffic from excavation activities);
131
Page 322 of 398
Municipality of West Elgin
23 Offl6aIC: allan
k) the potential for fragmentation or isolation of portions of a significant natural heritage feature
or breakage of an identified linkage as a result of the proposed change in land use;
the potential for off -site discharge of materials (e.g., storm water runoff, effluent, odours. air
emissions) as a result of the proposed development;
m) erosion potential from grading and construction techniques and proposed mitigation measures
for steep slopes or unstable soils;
n) the compatibility of the proposed land use with surrounding land uses within the Greenlands
system and/or associated linkages;
o) flooding or changes in storm water retention capabilities as a result of the proposed land use or
changes to flood attenuation capabilities of lands in the area; and,
p) the duration of the effects, the size of the area affected, the sensitivity of the feature to change
and any loss of ecological functions either within the area proposed for development.
q) In addition to the above, the EIS shall describe the positive impacts or enhancements that may
occur as a result of mitigation.
132
Page 323 of 398
Municipality of West Elgin
2023 Offlline IC: Ian
O, ........... j��""""JAMMY"S
PR
Page 324 of 398
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
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Page 325 of 398
Municipal Structure
Agricultural Area
Rural Employment
Ter 1 settlementArea
Tier 25 ttlement Area
Tier 35ettlement Area
Port Glasgow
Base Mapping
Highway
— Major Road
Local Road
Parcel Boundary
Waterbody
Municipality of West Elgin
L u Municipal Boundary
nit ( )
1. S to t e b tl-
t be rev d
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0
NORTH
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August 21, 2023
", 1.'11, 000
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MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
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Page 326 of 398
Natural Heritage Features
Watercourse
Waterbody
Areas of Natural and Scientific Interest Life Science
® Provincially Significant Wetlands
Q Wetlands
Woodlands
Base Mapping
Highway
— Major Road
Local Road
Parcel Boundary
Agricultural Area
Rural Rsdental
" Tier 1 SettlementArea
0 Tier 2 SettlementArea
Tier 3 SettlementArea
Port Glasgow
Mun cipality of West Elgin
Municipal Boundary
N t ( )
1 S ttl t b tl- t be rev d
b tl f Itl I- t fR dneyentl Writ
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E ply t e b tl yt be-nd.d.d .nce
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the prapasetl bounds )
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II v........
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—1e 1 1116,000
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tl gU4.11 xv114 m
0 1 2 4
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
NA I URN A 1AI I" 14 S
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Page 327 of 398
Natural Hazards
QConservation Authority Regulation Limit Area
Hazard Lands
Base Mapping
Highway
Major Road
Local Road
Watercourse
Waterbody
Parcel Boundary
Agricultural Area
Tier 1 SettlementArea
Ter 2 SettlementArea
Tier 3SettlementArea
Port Glasgow
Municipality of West Elgin
Municipal Boundary
N. 6 tll t e benntlenes to be rev sea
b tl 1 Itl I- t fR dney end Writ
L -SI tll494b.
E ply t e b tl yt be-nclutled once
fin.1 tl I- t - tl t rtn netl (referta Schetlule 4 for
the proposetl bounds )
0
NORTH
II pF IbIldby. FAR
DII gLmiteh
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. le '1 'I'I 6,000
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MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
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Page 328 of 398
Land Use
Agricultural Area
Rural Commercial Employment
Hamlet
�IIIIIIIIII) Rural Employment
Lakeshore
Rural Rsdential
Q UrbanArea
Base Mapping
Highway
— Major Road
Local Road
Watercourse
Parcel Boundary
1 Ter 1 SettlementAres
0 Tier 2SettlementArea
Tier 3 SettlementArea
Port Glasgow Secondary Plan Area
Municipality of West Elgin
Municipal Boundary
Nt
1 S ttl t .. bounden., t. be reused
b.,.d .n f n.l del -neat on of R.dn.y end M,t
L - S tl 1e 4a&41,.
2. Ell ym t area boundary t. be-ncluded once
f 1 tl I- t -s d.t.rtn-n.d (referta Schedule 4 for
the pr.p.,.d baundery)
II pF p dby PAR
DII gLmiteh
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NORTH A,d.st v1, 2023
—1e1115,000
Kilometers
tl dU�.11 xv]V m
0 1 2 4
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
A 14 ) U S [11:111 X`,l S I I I NREEIIA
SCII II [D U I 1::::::4 A
Page 329 of 398
Land Use
�[ Commercial
Downtown Core
Employment
Open Space
Residential
Base Mapping
Watercourse
Waterbody
Parcel Boundary
Proposed Settlement Area
0
NORTH
August 21 2023
—1, 1 13 -
Kilometers
I
g��JiAv7V 0 0.25 05
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
A 14 ) U S [11:111 X`,l S I I I NREEIIA WEE'S I
SC I I 1[D U I 1:::iii 4 1::::!
Page 330 of 398
Land Use
Downtown Core
Employment
Open Space
Residential
Base Mapping
Watercourse
Waterbody
Parcel Boundary
Proposed Settlement Area
0
NORTH
August 21 2023
—1, 1 13 -
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g��.uAv7V 0 0.25 05
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
A 14 ) U S [11:111 X`,l I 2 A `4 ) 3 S I I I NREEIIAS EIIIAGII El'', G1ASGOW, 0 AU IV X14
S C I I 1[D U I 1::::ii 4 C
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Page 331 of 398
Municipal Structure
Ter 2 Settlement Area (Eagle and New Glasgow)
E3Ter 3 Settlement Area (Clachan)
Harriet
Base Mapping
Watercourse
Parcel Boundary
m
0
NORTH
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
A 14 ) U S [11:111 X"bi WRX� II IWIL
S CI I [D U I 1::::ii 4 [D
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0 100 200
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Page 332 of 398
Base Mapping
Watercourse
Parcel Boundary
C3Settlement Area
I I Rural Residential
�.
2 ROONEY 8
2
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NEWGLIASGOW
Meters
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ME111=
0 100
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NORTH
DII `1 b, I h-,d by PJK
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Kilometers m 3
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MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
A 14 ) U S [11:111 X`bl �G `CAR I GiA S G O W X`bl NR�[,:-A
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Page 333 of 398
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IA "'III"' II C hn II"bi
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Page 334 of 398
Transportation
IIIIIIIIIIIIIIIII Provincial Highway
............... County Minor Arterial
............... County Collector
Local Road
Tourism Corridor
Base Mapping
Highway
Major Road
Local Road
Waterbody
Parcel Boundary
Municipality of West Elgin
L „u' Municipal Boundary
0
NORTH
INap Fret-1 by. FAR
Dillon bnsulting Limitetl
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Dillon bnsulting Limitetl
August 2'I, 2023
—1, I.'I'I6,000
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tl gl l.0 xv]V 0 1 2 4
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
u .. V S .I u
f .H H ,1� P I f F�..�� ,1 1 p ,1 ,1 1 ,1 ? (. � ,1 H ., I s 1 s P " I III �: ,1� P I I � f ,1� F� f P 1 1 „1, � 1 p ,1 ,r, „1�
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.- Page 335 of 398
'L Landfill Site (Actve)
Landfill Site (Closed /Abandoned)
Sewage Treatment Plant
Noise Senstyty Areas
Petroleum Resource Pool
Aggregate Resource Area
Base Mapping
H ghway
Arterial (County Road)
Local Road
Waterbody
Parcel Boundary
!' Ter 1 settlementArea
Tier 2 settlementArea
Tier 3 settlementArea
Port Glasgow
Rural Residential
Municipality of West Elgin
Municipal Boundary
N t ( )
1 S ttl t b tl- t be --d
b tl n fin.1tl 1, t fR dney and Writ
L -SI tl14&41,.
E ply t e b tl yt cl to nutletl once
fuel tlel-neatan v tletertn-netl (refer to Schetlule 4 for
the prepesetl beund.ry)
0 II pF p aby PAR
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II p b —by. FJK
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NORTH Auger vl, 2023
—le'I vm b -
Kilometers
tl AlfO.II XI IV m
0 1 2 4
Municipality of West Elgin
2023 Offlline IC: Ian
Page 336 of 398
Municipality of West Elgin
2023 Officlal 'Ian
IMAIF1 1: SGINlCAI NI"GlH ')LOINDWAI"ElH IHCHAIF�GE IHAS, I.OWEIFTHANES VAU.EY WATUBHED
IMap 4-8
Signifficant Groundwater
Recharge Areas (SGRA)
Lower Thames Valley
Source Protection Area
Assessment Report
Legend
S"- Prat- ion A— B.-dary
Municipal Boundaries
lluuuuuul C—ty B.und.r-
10 5 0 10 km
NNED�
I�!-, !
A,
Page 337 of 398
Municipality of West Elgin
2023 Officlal 'Ian
MAIP 2: SGINlF�CAINI"Gl�tC)LOINDWAI"El�t RECHARGE AREAS VULINERAfflUTY
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
SK
� M
ITIF]CAINT' G,ROUIIIDWAV'ER REZU1 �AIIRGE AREAS VLRJJ1:::, PRABILITY
, 3
Z-)
X
LACHAN
RODNEY
Page 338 of 398
Rachaige Nem VOnvabiMy
B... m,PPj,q
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L-1 —d
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Agricifflu,al Area
To r I Eetllen)ent Area
h- 2 Seh—,It A —
Tr,,, 3 S,h,—It A—
P.,1 Glasgow
Wll�,,PaPy of West Flp,
m—,rpai 5 ... d,,y
NORTH
.... .....
0 1 2 4
Municipality of West Elgin
2023 Officlal 'Ian
MAIFI 3: AQUUFEIFVLIUNEIFtAfflHTY, LOWEIFTHAT ES VALLEY WATUBHED
--------------------------------- M . a . p 4 - - - 7 . a ----------------------------------
Aqulifer Vulnerability
Lower Thames Valley
Source Protection, Area
Assessment Report
Legiend
SOUrCE Protectran Area Boundary
'County Boundaries
Aquifer Vulnerabilhity
High
Medium
Low
1 G 5 0 10 Km
M.p --d by UTROA. D—i,ber 2 2,009.
G... mapping p.d.-d under 1-- nrah di
0-- Hii,,,t,y of N,I,r,l R ......... & 200 9.
S,,r,e Pm —tiara Area B,,,,d,,y p—id-I by
Ont—, Mi—try of the E-ii 2006.
Aquifer Highly 'J.In ... b. Aquifer
ld—ifi—ti r,V-- 2.1, Draft for Peer R—..
H ... 2009p UTIRCA
Page 339 of 398
Municipality of West Elgin
2023 Officlal 'Ian
IMAIP 4: IflGHIN VUUNEIF�ABI.E AQUUFEFB, I.OWEIFTHAIMES VAU.EY WATUBHED
Map 4-7
Highly Vulnerable
Aquifers (HVA)
Lower Thames Valley
Source Protection Area
Assessment Report
Legend
— Source Protection Area BDundary
III
'County Boundaries
Highly Vulnerable Aquifers
10 5 0 10 kirn
NNE�
1,1,p ,,,,t,d by UTRCA D ... mb,, 2, 2009
B.- ,.pp,ng p,.d.,.d bd., 14c — ,Ah dh�
G—rib Mi—try f N,1-1 R ... L,,... Q 2009
S-- P--t— A,.. B—d.ry p—ided by
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HVA -H,gly V.I,,,,Il, 1�,ilr
(V.,1.,2 , Orft ., Peer
R.,i
2009}, LTR�A
Page 340 of 398
Municipality of West Elgin
2023 Officlal 'Ian
IMAIR 5WESTELGUN UNTAKE IFIRO1"EC110IN ZOINES
Page 341 of 398
Municipality of West Elgin
2023 Officlal 'Ian
IMAIR 6� WESTELGUN AREAS WHEIRE ACIIWIIES AIRE OR WOULD BE DIFUNKUNG WATER THREATS
Threat Level for Activities
Related to
Chemicals or Pathogens
, , , , , J Sh-1—
IPZ (Vulnerability Score)
P7-I �s O-Primary; 7 G-E—rgenco
-2 ✓,4.2-Primary, S.G-Emergenco
Page 342 of 398
Municipality of West Elgin
2023 Officl al I'Ian
MAIR 7: SOH. CA III'" ,NATY IH FOR AGINCULTURE
MUNICIPALITY OF WEST ELGIN OFFICIAL PLAN
SON ...0 Ii,a"tiBI�ll..�llift°IIOlpl��A(ItRC�IllIfUwE
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Page 343 of 398
5,41 C p bility F Ag It
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t ft a
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Munwl{fal Bourotlary
NORTH
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4 J 0n,,u,a �u C 4iii, ad a The Corporation of the Town of Aylmer
mer 46 Talbot Street West, Aylmer, Ontario N5H U7
Office:519-773-3164 Fax:519-765-1446
Rroud Hvo°4 ge. N ra"',err Funlre., www.aylmer.ca
November 22, 2024
Elgin County Warden and Council
Via email: ,,, ,Il,g,ii,g�,,,,,,ca; Il<tll-i,oii�p„,)soiif dell ,ii,ll ,,,,,ca
Re: County Collaboration — Library Services, Facilities & Funding
Elgin County Warden and Council,
At their meeting of November 20, 2024 meeting, the Town of Aylmer Council passed the
following motion regarding the subject noted above:
That Report CAO 60-24 respecting County Collaboration - Library Services,
Facilities & Funding be received for information; and,
That Aylmer Council send a request to Elgin County Council as the Elgin Public
Library Board to establish a committee to advance the matter of a Greater Aylmer
area Library.
Please find attached Report CAO 60-24, regarding County Collaboration on Library
Services, Facilities & Funding, for further information on the Town's recommendation.
Thank you for your consideration,
r6vig
Owen Ja a
Director of Legislative Services/ Clerk
Town of Aylmer
46 Talbot Street West, Aylmer, ON N5H U7
519-773-3164 Ext. 4913 1 Fax 519-765-1446
0
......lag air d �owin.a iimeir.oin.oa I AWA,pylmer.oa
CC:
Blaine Parkin, Chief Administrative Officer (CAO)
Katherine Thompson, Manager of Administrative Services/Deputy Clerk
Attached:
Report CAO 60-24 County Collaboration — Library Services, Facilities & Funding
Page 344 of 398
Alternative formats and communication support available upon request.
Please contact clerks@town.aylmer.on.ca or 519-773-3164 for assistance.
Date November 1, 2024
To Council — November 20, 2024
From Andy Grozelle, Chief Administrative Officer
Report No. CAO 60-24
Report Title County Collaboration — Library Services, Facilities & Funding
Recommendation
That Report CAO 60-24 respecting County Collaboration — Library Services,
Facilities & Funding be received for information; and,
That Aylmer Council send a request to Elgin County Council as the Elgin
Public Library Board to establish a committee to advance the matter of a
Greater Aylmer area Library.
Executive Summary
This report is in response to Council direction provided following the delegations of
Dalene van Zyl, Elgin County Aylmer Library Supervisor, and Kirk Barons,
representative for the Aylmer Library Expansion Supporters (ALES), at the
September 18, 2024, meeting of Council.
Staff are recommending that Aylmer Council request Elgin County Council, as the
Library Board, establish a committee to advance the issue of a Greater Aylmer area
Library.
Given the level of concerns raised by Elgin County at the September 18th meeting,
staff are also recommending that Aylmer Council allow the County to seek temporary
facilities for their provision of library services within the Town. This option would be
Page 345 of 398
up to the County to pursue, however Aylmer providing flexibility in releasing the
County from their current lease arrangement may assist the County. Such release
could facilitate the County seeking a more suitable interim location until the Greater
Aylmer area library issue is substantially advanced. Within this there is an
understanding that Aylmer Council supports library services and has no desire to
limit Elgin County as the Library Board from addressing the lengthy list of concerns
raised at the September 18t" meeting.
This approach also acknowledges that expansion of the library will initially seek to
service a population of 15,000 — 20,000. This in turn is not a replacement of `like for
like' but would be the establishment of a main library branch for Elgin County. Such a
main branch would serve as the hub for regional programming and events.
Considerable stakeholder engagement by the library board will be required to
consider all aspects of the services provided including programming, access, design,
staffing, and operating hours.
Background
Attached to this report is a brief summary of the historic background on the library.
Those who have followed this know it has been contentious. Following the defeat of
the project in 2017 the project of constructing a new facility was removed from the
Town's ten-year Capital Plan.
More recently, after receiving budget survey feedback in September of 2021, Council
established that no further work be undertaken on this file until such time as
$500,000 in fundraising occurred. There was an understanding that Elgin County
would utilize their charitable registration and accept donations on behalf of the library
branch. At the time of authoring this report, the Town has received no indication
whether Elgin County holds any donated funds towards this project.
The September 18, 2024, presentation from Dalene van Zyl, Elgin County, Aylmer
Library Supervisor, noted numerous issues with the current Aylmer Library branch
facility. These issues included, but were not limited to, a deficiency of approximately
12,500 square feet, a deficiency in hours of operation, and a deficiency in staffing
levels. Other issues with the current facility include accessibility issues, the need for
additional public washrooms, a lack of community meeting rooms, a lack of privacy,
and a lack of programing space.
This is a servicing challenge with implications for a greater area than the Town of
Aylmer. Elgin County has indicated a desire for the Aylmer Branch to service a
catchment area of 15,738 residents, everything south of College Line within the
Township of Malahide. The County recognizes the Aylmer Branch as the sole large
branch operated by Elgin County. Further, the challenge is interlaced with aligning
facilities needs with the operational direction of the library services the County
delivers. For example, their presentation noted the possible need to triple the
Page 346 of 398
number of staff supporting the branch and expand the range of services provided at
the facility.
A wholistic regional approach is required to develop a new main Elgin County library
that will be established in the County's largest settlement area but will provide equal
levels of service and programming to those in the surrounding rural communities.
This requires considering all aspects of library services such as staffing,
stakeholders, access, and hours of operation.
Analysis
As noted in the presentation, and in the associated report to Elgin County Council,
the County has indicated a desire to take a stronger leadership role on this matter.
Staff are hopeful that this approach can better align capital, operational, and
community planning for library services in the greater Aylmer area. The County has
not yet indicated what action it will take. Staff are suggesting that Council consider
making recommendation to Elgin County as the Elgin County Library Board.
Points to Advance with the Library Board (Elain Countv Council)
There are multiple important points that staff believe could be advanced through a
committee established by the Library Board. To summarize:
1. County Leadership on Library Services and Facilities
Discussions occurred with the former CAO of Elgin County on a commitment
by the County to lead the process of developing a plan and design for the
library and to oversee engineering and project management. Staff believe that
this is important with the evolution of library systems to provide numerous
`creative' community spaces. As Aylmer does not provide library services, we
should not oversee the design or layout of the library.
2. Library Construction Policy
This policy, last updated in 2015, is unusual. Similar policies in other
municipalities speak to project management, design standards, and AODA
considerations. The main purpose of the County's policy appears to download
obligations to construct and own buildings on local lower -tier municipalities.
While this is likely a position in the County's interest, it is not a position that
we would expect an independent library board would support. Such a policy
may be effective for small rural feeder library branches but will never be able
to support the development of a large regional main library branch that is
being advanced.
Page 347 of 398
3. Library Governance and Community Participation
Examine whether Elgin County has a sufficient independent organizational
structure established to support local libraries. Library Boards generally meet
on a monthly basis, and although they have political representation, they are
driven by Community appointees. Staff believe such a body under an
independent Chief Executive Officer could be much more effective in
advancing a Greater Aylmer area Library.
4. County -Wide Library Operations and Facilities Strategy
Circulation and utilization of the existing library identifies high usership of the
library by non -Aylmer residents. There needs to be a shift in thinking in how
the County invests in urban communities as growth centres that provide
services to surrounding rural areas.
5. Fund -Raising and Capital Planning
Work with Elgin County staff to ensure supports are provided to local groups
fundraising in the hopes of encouraging meeting the fundraising goal of
$500,000. Further, the committee could guide a process to ready Elgin
County for any grant opportunities.
Town of Avlmer Financial Constraints
The Town constructing more space to lease to Elgin County has become more
challenging to address than it was in 2017. The additional difficulty arises from the
significant investments made by the Town. Investments in major capital projects, like
the Water Tower, AIM Park, and Elk Street. These projects along with addressing
aging infrastructure, such as the EECC and Town Hall and Old Town Hall, have
placed the Town in a position where our reserves are depleted. Debt issuance may
be required to fund capital works that are already planned.
The last term of Council reviewed the library and determined that the Town
undertaking a capital investment for the County's library service would not be
possible without significant local fundraising. Since that time, this Council has
received facility condition assessments on two facilities that have introduced
substantial costs. Council has also added an indoor pool to the ten-year capital plan
which could cost between $8-$10 million and for which the Town has no plan on how
to finance either capital or operational.
Given the financial pressures facing the Town of Aylmer it is important to be realistic.
With the removal of this project from the ten-year capital plan after the 2017
decision, funds held by the Town were placed in the building reserve fund. This
reserve is underfunded to address anticipated costs that the Town became aware of
Page 348 of 398
over the last two years through facility condition assessment reports. Despite the
history of the library, the removal of this item from the Capital plan means that this is
a brand-new capital request that is not envisioned in the Town's current financial or
asset planning.
Staff recognize the substantial value of the library services to the Greater Aylmer
area. Aylmer however has a small tax base and is unable to sustain the current
level of investment in capital. Projects like the Water Tower, Lagoon Upgrades and
AIM Park development represent strategic draw -downs of the Town's position for the
future long-term residential and economic development interests of the Town. These
investments will pay dividends; however, they will not be immediate and multiple
years of frugality on capital projects will be required to build up reserves and avoid
negative impacts to taxpayers.
Strategic Priorities
This report supports the goals and objectives set out in ouuir°ci,l"s„Surat. i „Flillairs.
The library is identified in the Town's Strategic Objectives as a level A priority. During
the update in 2024 Council adopted continuing to hold this as an A priority item with
no current action required until fundraising is completed.
Conclusion
Staff are recommending forwarding this matter to Elgin County Council and
requesting that a committee be established to advance this matter. We believe this is
appropriate and would like to work with the County to develop a plan of action on a
Greater Aylmer area Library.
As Council heard with the many concerns about the library's current
accommodations, staff believe it is important to allow Elgin County the ability to
terminate the lease without penalty if they are able to find an interim location that will
better meet their needs. Aylmer is supportive of library services, and we do not
desire to be seen to hinder the County from providing the level of service they desire
for the community simply to keep a tenant in our building.
Respectfully submitted,
Andy Grozelle
Chief Administrative Officer
Page 349 of 398
Appendix
Attachments
1. Appendix A: Brief Background Summary — Old Town Hall Building History
2. Appendix B: Brief Background Summary — Library Expansion History
Follow Up
In adopting this report, what follow up action is required?
❑By-law
❑Agreement(s)/document(s) to be signed by Mayor and/or Clerk
❑Social media/Website update or communication
❑Other communication — Specify:
Page 350 of 398
Appendix B — Brief Background Summar
Library Expansion History
Ardent followers of library expansion history in Aylmer are most certainly already aware
of the details relating to this subject. As such, this section will serve to provide only a
broad overview for the benefit of adding context to this report and to provide
background for those who are unaware.
In the late 70s, the municipal offices that were previously housed at 38 John Street
South were moved to 46 Talbot Street West, leaving the Old Town Hall building vacant.
A referendum was held that asked residents whether they were in favor of restoring the
Old Town Hall to house a new public library. Despite a majority vote that opposed
restoration to house a new public library, Council voted in favor with proceeding. The
official opening of the library was June 18, 1982.
The early 2000s saw the establishment of a Library Steering Committee to undertake a
needs assessment and planning process. The Town of Aylmer and the County of Elgin
Library Services commissioned the Ventin Group Ltd., Architects to prepare a Master
Plan Investigation of the Aylmer Old Town Hall Library in 2004. This report proposed
purchasing 46 John Street South to meet space requirements (6,600 sq. ft. in addition
to its existing space). Further, it included recommendations for a new elevator,
washrooms, kitchen, and storage rooms in the new addition to complete the design of
the proposed expansion. The cost of this expansion was quoted at $1.57-$1.78 million
based on 2005 costing. Elgin County Council approved the 11,000 sq. ft. expansion on
or before 2009.
Under the lease agreement at the time — originally signed in 1982 — the County leased
3,081 square feet for $7 a square foot plus 100 percent of the operating cost of the
library section of the building and 41.9% of certain capital costs including insurance,
maintaining Old Town Hall's exterior and the library's heating system. The lease did not
apply to new, expanded, or relocated branches which would require a new operational
lease.
Council voted to demolish the house at 46 John Street South in 2008
A Library Facility Review Committee was established in 2011 that included Town of
Aylmer staff and Council members, Aylmer residents, and County of Elgin
representatives. The mandate was to explore the requirements, logistics and identify
options for the Aylmer branch of the Elgin County Public Library. The final
recommendation of the committee was that the Town of Aylmer should proceed with the
development of plans and all other related activities for the construction of an expanded
library based around the current Old Town Hall with a minimum of 8,000 square feet of
assignable library space and the expansion set to be to the west and/or the north. The
"Town Square Block" (bounded by Talbot Street West, John Street South, Sydenham
Street West, and Centre Street) were to be considered as the preferred location.
Page 351 of 398
Archon Architects were retained in 2013 to prepare a design concept for the new library.
A geotechnical investigation was prepared by exp Services Inc. in 2014 as part of
Archon Architects' development proposal. Council endorsed proceeding with the
building of a new library subject to RFP approval. Council requested a $400,000 interest
free loan from the County of Elgin however their policy is set to approve a maximum of
$100,000. Staff researched numerous grant opportunities. A motion to call a referendum
to determine the will of the people of the Town of Aylmer in consideration of "the
magnitude and debt -inducing cost of the proposed library building" and "who will carry
the financial burden of this project" was defeated in 2014.
Several options for library expansion were investigated over the course of 2015-2017
including inviting expressions of interest for potential lease or purchase of building
space for library services. Relocation to the Aylmer Legion (211 John Street South),
relocation to the East Elgin Community Complex (531 Talbot Street West), purchasing
and annexing of 20 John Street South, and lease or purchase of the ground floor of
Trillium Park were some of the proposed options that were ultimately rejected.
Two locations were officially proposed for the Aylmer Library: 23 Myrtle Street and 38
John Street South. A petition was received in support of pursuing the Myrtle Street
location for the new library and in opposition to building on the Old Town Hall. A
separate petition in support of locating the new library in the downtown core area was
also received. The Town of Aylmer hosted a survey in 2017 regarding the library location
with 77% of respondents preferring an addition to the Old Town Hall at 38 John Street
South. Numerous comments and delegations to Council presented arguments for and
against both proposed locations.
The Town of Aylmer retained CJDL Consulting Engineers in 2017 to provide capital and
operating costs for the proposed library locations. An 8,000 sq. ft. stand-alone building
was proposed for 23 Myrtle Street at a cost of approximately $1.59 million. The
proposed 5,000 sq. ft. addition to 38 John Street South totalled $1.09 million.
A motion that an enlarged Aylmer Library be situated on the John Street site and that it
include a 5,000 sq. ft. building and atrium attached to the current library was defeated in
a 4/3 vote in 2017.
A motion to move forward with building the library on the Myrtle Street site was also
defeated in a 4/3 vote in 2017.
The current lease agreement with the County of Elgin for 38 John Street South is a 5-
year term that commenced January 1, 2023 and ends December 31, 2027. There is no
provision in the current agreement for contributions to capital costs on the part of the
lessee.
Page 352 of 398
• Townspeople directed Aylmer Council, by a 63 to 37 vote, to proceed with plans for the
new hall in 1873
• Architect: George Watson and Son, London
• Contractor: John H. Arkell
• Construction Inspector: Harrison Maw
• Uses:
o Clerk -Treasurer's office, Council chamber
o First floor: post office, police department
o Mechanic's Institute
o Second floor: opera house
• 16-foot brick addition to the front of the Hall to accommodate more office space as well
as a 6-foot stage addition and a back stairway
• Uses:
o Town Assessor's Office
o Township of Malahide office
o Rations Issues Office
o Welfare Officer's Room
o Criminal and Small Claims Court
o Driver Examinations
o Ontario Municipal Board meeting
o Fire Department
o Public Works Department
• March 1980, the Old Town Hall was designated a heritage structure under the Ontario
Heritage Act
• The building was vacant - Council entertained the idea of demolition
• Elgin County Council and various historical societies for restoration offered grant money
to improve the building's exterior
• Referendum November 10, 1980: "Are you in favor of restoring the Old Town Hall to
house a new public library?"
o Outcome: 1032 to 841 not in favour of restoration to house a new public library
Page 353 of 398
o Despite this result, the Council voted in favor of proceeding with the restoration of
the Old Town Hall to house a new public library and to accept all grants and
assistance
o Roger Verbuyst hired a lawyer to investigate possible ways to force council to
abide by the results of the referendum
o The lawyer for the town argued that the result of a referendum was not legally
binding upon Council
o THe Ontario Supreme Court upheld the decision of Aylmer Town Council to
proceed with restoration of the Old Town Hall for use as a library
• Money for the restoration project was provided by the County of Elgin, the Town of
Aylmer, the Ontario Heritage Foundation, Wntario, Heritage Aylmer, the sale of the old
library and individual donations
• Official opening of the library: June 18, 1982
• Reinforcement of balcony and roof; painting of the Union Jack; restoration of the balcony
railing; stage, dressing rooms, washrooms
• Fully restored Opera House official opening September 24, 1988
• Library not utilizing the upstairs after renovations for Local History collection
• Closed August 21 -October 10
• Books were packed and moved to the bandshell
• Painting, carpet
• Under the terms of the lease between the County of Elgin and the Town of Aylmer for
the operation of the Aylmer Public Library, the County may be responsible for 41.9
percent of such capital costs - any expenditure would require advance notice and
approval as part of the County's annual budget deliberations
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• Library Facility Review Committee - Final Report to the Town of Aylmer
o Mandate: To explore the requirements, logistics and identify options for the
Aylmer branch of the Elgin County Public Library
Page 354 of 398
o Recommendations: the Town of Aylmer should proceed with the development of
plans and all other related activities for the construction of an expanded library
based around the current Old Town Hall with a minimum of 8,000 square feet of
assignable library space and the expansion set to be to the west and/or the north
o County Staff report `Aylmer Library Space Requirements' using the 2005
guidelines suggests that a `Large Rural Branch' like Aylmer with a `Catchment
Area' of 13,000 residents should be between 7,000 sq ft to 21,000 sq ft in size.
(ARUPLO Guidelines for Rural/Urban Public Library Systems)
o The "Town Square Block" (bounded by Talbot Street West, John Street South,
Sydenham Street West and Centre Street) be considered as the preferred
location
o Based on information from the county and town planner, a construction fee of
$200/square foot is used as the benchmark in determining the possible cost of
construction
• Report from Brian Masschaele Director of Community & Cultural Services, County of
Elgin April 11, 2011 ree: current lease with County, guidelines for County Library
Branches, Elgin County Library Branch Construction Policy, overview of Aylmer Library
programs
• Amalgamation of AMMA and Library proposed 2011
• 2012 - Funding for Aylmer Library Expansion Study - February 21, 2012 Report to
County Council
o That Elgin County fund 41.9% of costs incurred by the Town of Aylmer for
architectural and engineering services for a new or expanded facility for the
Aylmer Library with an upset limit of $20,000 pending approval of the 2012
County Budget; and,
o That payment to the Town of Aylmer proceed upon presentation of actual costs
to the County prior to the end of 2013
Petition in opposition to library expansion September 4, 2012 Meeting of Council
0 803 signatures
Grant considerations
o Community Infrastructure Investment Fund (2012)
o Cultural Capitals of Canada (2002)
o Trillium Funds (2003)
o Heritage Challenge Fund (2000)
o Canada Cultural Spaces Fund (2016)
o Canadian Arts and Heritage Sustainability Program (2006)
o Historic Places Initiative (2006)
o Ontario Heritage Trust (2006)
Referendum to consider the magnitude and debt -inducing cost of the proposed library
building (2013 resolution)
• 2016 Expressions of Interest: provide information for a potential lease or purchase of
building space for library services
Page 355 of 398
• Relocation to the Legion proposed
• Purchase of 20 John St S proposed
• Lease or purchase of ground floor of Trillium Park proposed
• Offer to fund new space from the Palmer Estate through Andrew Gunn
• Report 51-15 Library Options examines:
o Option 1: Do nothing, retain the existing location
o Option 2 - Lease available space in the core area of approx. 6,000 sq. ft. (or
more) and preferably within the BIA boundary
o Option 5 - Build a new standalone building
• Special Council Meeting October 30, 2017 to receive input from the public about the two
locations proposed for the Aylmer Library
0 23 Myrtle Street
0 38 John Street South
• Petition received from Kory MacDonald and Anne MacDonald in support of pursuing the
Myrtle Street location for the new library and in opposition to building on to the Old Town
Hall (Received at Council meeting: October 2, 2017 and Presented at Special meeting:
October 30, 2017)
0 51 names
• Petition received from Bill Murch in support of locating the new library in the downtown
core area (Delegation May 8, 2017)
0 1412 signatures
• Report ADM IN 52-17 -Library Location Survey Results
0 186 surveys received - 144 respondents (77%) preferred the addition to the Old
Town Hall located at 38 John Street South
• Comments received in opposition of library expansion at John Street
o Mennonite Furniture Gallery re: decreased parking
• Comments received in opposition of library relocation to Myrtle Street
o David Ritchie re: flood plain - examined as potential site for Police Station which
produced a CCCA report about flooding potential and soil issues
o Penny Hilliker McGregor PS - keep library downtown for ease of access for
students
• Motions to investigate feasibility of relocation of library to EECC and establishment of a
library committee rescinded May 2017
o Aylmer & Area Chamber of Commerce correspondence re: polling membership
(businesses and organizations in the Town of Aylmer, Township of Malahide,
Municipality of Bayham, City of St. Thomas and surrounding areas)
70% voted no "Do you feel it is in the best interest of the community for the
Aylmer branch of the Elgin County Library to be relocated to the EEECC?"
70% voted yes "Do you feel it is in the best interest of the community for the
Aylmer branch of the Elgin County Library to stay in the downtown core?"
61 % voted yes "Do you feel it is in the best interest of the community that the
Aylmer branch of the Elgin County Library stay where it is if there are no other
options available at this time in the downtown?"
Page 356 of 398
• Report ADM IN 42-17 -Library Options provided capital costs for new library locations
(CJDL)
Capital Costs
0 23 Myrtle Street (8000 sq ft stand alone building)
$1,590,000 including building cost, landscaping, sidewalks, parking lot,
environmental assessment, design, contribution from reserve, county loan
($100,000)
0 38 John Street South (5,000 sq ft addition)
$1,094,000 including building cost, landscaping, sidewalks, parking lot,
environmental assessment, design and administration, contribution from reserve,
county loan
Annual Operating Costs
0 23 Myrtle $75,400 including county lease revenue
0 38 John $45,400 including county lease revenue
• Administrator -Report ADM IN 52-17 -Library Location Survey Results
o Resolution 416-17
That Report ADMIN 52-17 Library Location Survey Results, from the
Administrator, be received for information.
The motion is carried.
o Resolution 417-17
That an enlarged Aylmer Library be situated on the John Street site.
The motion is amended:
0 Resolution 418-17
That the resolution be amended by adding:
And that is include a 5,000 sq. ft. building and atrium attached to the current
library.
The motion is carried.
o The amended motion 417-17 reads:
That an enlarged Aylmer Library be situated on the John Street site, and that it
include a 5,000 sq. ft. building and atrium attached to the current library.
The motion is defeated with a 4/3 vote.
Resolution 419-17
That Council move forward with building the library on the Myrtle Street site.
The motion is defeated with a 4/3 vote.
Documentation regarding Aylmer Library found here:
httiDs-//avimer.civicweb.net/fileiDro/documents/1 7 5/
0
Page 357 of 398
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 171h Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
November 28, 2024
Dear Head of Council:
Ministere des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17' etage
Toronto (Ontario) M7A 2J3
Tel.: 416 585-7000
234-2024-5434
Through the More Homes Built Faster Act, 2022, changes were made to the Planning Act to
accelerate implementation of the province's additional residential unit (ARU) framework.
These changes allowed "as -of -right" (without the need to apply for a rezoning) the use of up
to 3 units per lot in many existing residential areas (i.e., up to 3 units allowed in the primary
building, or up to 2 units allowed in the primary building and 1 unit allowed in an ancillary
building such as a garage).
To support implementation of ARUs, the Cutting Red Tape to Build More Homes Act, 2024,
made further changes to the Planning Act to provide me, as the Minister of Municipal Affairs
and Housing, with broader regulation -making authority to remove municipal zoning by-law
barriers that may be limiting the development of ARUs.
Following consultation on the Environmental Registry of Ontario, our government has taken
further action to tackle the housing supply crisis and reach our goal of building more homes
by amending Ontario Regulation 299/19 ® Additional Residential Units to remove certain
municipal zoning by-law barriers. These changes took effect upon filing.
These changes will help to facilitate the creation of ARUs, such as basement suites and
garden suites, by eliminating barriers including maximum lot coverage, angular planes, floor
space index (FSI), minimum separation distances and minimum lot sizes on parcels of
urban residential land subject to the ARU framework in the Planning Act. More information
on these changes can be found through Environmental Registry of Ontario posting 019-
9210.
It is my expectation that municipalities will respect these regulatory changes and the intent
behind them. I will not hesitate to use my available powers to ensure these changes to the
Planning Act are allowed to support our goal of building more homes.
Page 358 of 398 ... /2
-2-
We will continue working with our municipal partners to achieve our goal of building the
homes that Ontarians need.
Sincerely, f
Hon. Paul Calandra
Minister of Municipal Affairs and Housing
C. Martha Greenberg, Deputy Minister
Jessica Lippert, Chief of Staff to Minister Calandra
Chief Administrative Officer
Office of The Clerk
Page 359 of 398
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The Honourable Doug Ford
Premier of Ontario
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Re: Town of Saugeen Shores Support Resolution for Intimate Partner Violence
Dear Premier Ford,
At the November 25, 2024, Regular Council meeting for the Town of Saugeen Shores, Council
passed the following resolution:
Whereas more than 4 in 10 Canadian women have experienced some form of intimate
partner violence in their lifetime, and 1 in 10 experience it almost daily; and
Whereas while one-third of men have also experienced intimate partner violence, women
disproportionately experience the most severe forms. According to the Government of
Canada, between 2014 and 2019 there were 497 cases of intimate partner homicide
nationally and 80% of the victims were women; and
Whereas rates of intimate partner violence are nationally 75% higher for rural women
compared to urban women; and
Whereas although IPV is not a pathogen, it is appropriate to label IPV as an epidemic
because it has ripple effects causing future poor health outcomes for affected victims and
their families, which negatively affect community health, policing, and social services
resources; and
Whereas in Saugeen Shores, police -reported Domestic Violence incidents
increased between 2018/04/01 to 2024/04/01 by an average of 55.4%; and
Whereas in Bruce and Grey Counties, domestic violence calls between 2018 and 2020 to
police increased by 133%; and
Whereas members of the Saugeen Shores Police have been enrolled in the collaborative
Police Action on Intimate Partner Violence course, training which improves their policy and
action to keep individuals, families, and communities safe; and
Whereas all programs in the Grey -Bruce Health Unit, especially the clinical ones, have
components to identify and report any type of violence, including IPV; and several family-
based programs actively and proactively work with individuals and families on early
identification and prevention of IPV, as well as the Unit's collaboration with Bruce Grey Child
and Family Services and police services, and
Whereas On January 8, 2024, Saugeen Shores Council supported the Town of Goderich's
resolution to Declare Intimate Partner Violence as an Epidemic, and
Whereas it is critical for victims, family members, survivors, and others in our community to
see Saugeen Shores' commitment to solving the problem of IPV by, among other actions,
recognizing its severity.
Now be it resolved that the Town of Saugeen Shores recognizes the issues of intimate
partner violence in rural communities as serious to the health and wellness of local families,
and
That the Town of Saugeen Shores is committed to engaging with community partners to
educate and support our residents about the seriousness of intimate partner violence in our
community; and
That the Town of Saugeen Shores calls on the Standing Committee of Justice to hold
hearings in the fall of 2024 on Bill 173, The Intimate Partner Violence Epidemic Act; and
That the Town of Saugeen Shores calls on the Province of Ontario to pass and implement
Bill 173, The Intimate Partner Violence Epidemic Act; and
That this resolution be circulated to the Standing Committee on Justice -Clerk, Thushitha
Kobikrishna; Chair Lorne Coe, Standing Committee on Justice, Premier Doug Ford, Minister
of Health Sylvia Jones, Attorney General Doug Downey, Minister of Rural Affairs Lisa
Thompson, Grey Bruce Medical Officer Dr. Arra, the Saugeen Shores Police Services, the
Association of Municipalities of Ontario, and to all municipalities in Ontario.
Sincerely,
Dawn Mittelholtz,
Clerk
CC: Standing Committee on Justice -Clerk, Thushitha Kobikrishna
Standing Committee on Justice, Chair Lorne Coe
Minister of Health Sylvia Jones
Attorney General Doug Downey
Minister of Rural Affairs Lisa Thompson
Grey Bruce Medical Officer Dr. Arra
Saugeen Shores Police Services
Association of Municipalities of Ontario
Ontario Municipalities
Page 361 of 398
Hon. Paul Calandra
Minister of Environment,
Conversation and Parks
VIA EMAIL:
Paul.CalandraC c.ola.org
Hon. Doug Ford
Premier of Ontario
VIA EMAIL:
premier@ontario.ca
Township of Puslinch
7404 Wellington Road 34
Puslinch, ON NOB 2J0
www.puslinch.ca
November 21, 2024
Hon. Matthew Rae, MPP
VIA EMAIL:
Matthew.Rae@pc.ola.org
Hon. Rob Flack
Minister of Agriculture,
Food, and Agribusiness
VIA EMAIL:
minister.omafraCa�ontario.ca
Hon. Ted Arnott, MPP
181 St. Andrew St. East
2nd Floor, Fergus
ON N1M 1139
VIA EMAIL:
ted.arnottco@pc.ola.org
RE: 10.1 ERO Posting 019-9196 Enabling greater beneficial reuse excess soil
Please be advised that Township of Puslinch Council, at its meeting held on November 20t", 2024
considered the aforementioned topic and subsequent to discussion, the following was resolved:
Resolution No. 2024-415: Moved by Councillor Hurst and
Seconded by Councillor Sepulis
That Council receive the Mayors and Council member updates for information.
Whereas the Ministry of the Environment, Conservation and Parks is currently
consulting on proposed amendments to the Excess Soil Regulation, with potentially
significant implications for local municipalities; and
Whereas these proposed changes, including landfilling restrictions and exemptions for
waste environmental compliance approvals, pose substantial risks to environmental
7404Wei IingVon Rood 34, Puslinch, ON NOB 2J0
Tel: (519) 763-1226 Fox: (519) 763-5846 admin@Ruslinch.co
Page 362 of 398
integrity, groundwater protection, local enforcement efforts, and land use planning;
and
Whereas the proposed amendments may undermine local municipalities' ability to
effectively manage excess soil, potentially leading to adverse environmental impacts,
such as soil and/or groundwater contamination and disruption of local ecosystems;
and
Whereas the relaxation of regulatory requirements for soil management could further
hinder the enforcement capabilities of municipal authorities, making it more
challenging to monitor and address compliance issues, thus jeopardizing public health
and safety; and
Whereas the proposed regulations do not provide sufficient clarity regarding whether
the intent of the proposed regulations are to permit ARA licensed sites to be used as
reuse sites for excess soil; and
Whereas the proposed flexibility in soil reuse standards could conflict with established
land use planning frameworks, potentially resulting in incompatible land uses and
further strain on local infrastructure; and
Whereas the introduction of regional mapping for areas with naturally occurring
exceedances presents significant financial challenges for municipalities, as the costs
associated with implementing such mapping projects may not be feasible given
limited budgets and resources; and
Whereas relaxing excess soil regulations and implementing regional mapping could
negatively impact agricultural lands by allowing excess soil to be disposed of in ways
that diminish the quality and usability of these valuable lands for future agricultural
purposes, highlighting the need to prioritize the protection of agricultural lands
equally with infrastructure projects and housing developments;
Therefore, be it resolved that the Council of Township of Puslinch formally objects to
the proposed amendments to the Excess Soil Regulation, citing concerns regarding the
detrimental effects on local municipalities, the environment, soil and groundwater
quality protection, and effective land use planning; and
7404 Wellington Rood 34, Puslinch, ON NOB 2J0
Tel: (519) 763-1226 Fox: (519) 763-5846 admin@Ruslinch.co
Page 363 of 398
That the Council of Township of Puslinch directs staff to forward this resolution to the
Ministry of the Environment, Conservation and Parks, outlining these concerns and
advocating for a more balanced approach that prioritizes environmental protection,
local governance, and the protection of resident's health and safety; and further,
That this resolution be shared with all Ontario Municipalities, the Premier of Ontario;
County Planning staff, MPP Arnott; MPP Rae; the Wellington Federation of
Agriculture; and OMAFRA requesting support for the protection of agricultural lands
and sustainable excess soil management practices in Ontario.
CARRIED
As per the above resolution, please accept a copy of this correspondence for your information
and consideration.
Sincerely,
Justine Brotherston
Municipal Clerk
CC: All Ontario Municipalities, County of Wellington Planning Staff, Wellington Federation of
Agriculture, Executive Director of TAPMO
7404 Wellington Rood 34, Puslinch, ON NOB 2J0
Tel: (519) 763-1226 Fox: (519) 763-5846 admin@Ruslinch.co
Page 364 of 398
NewTecumseth
Clerks/Administration Department
Administration Centre
24 Tupper Street W.
Alliston, ON L9R 11-12
December 3, 2024
The Right Honourable Justin Trudeau
Prime Minister of Canada
Office of the Prime Minister
80 Wellington Street
Ottawa, ON K1A OA2
Dear Prime Minister:
Web Address: www.newtecumseth.ca
Email: cslowleigh@newtecumseth.ca
Phone: 705-435-3900
or 905-729-0057
Fax: 705-435-2873
Re: Request the Redistribution of the Provincial Land Transfer Tax and GST
Please be advised that the Town of New Tecumseth Council passed the following
resolution at their meeting of December 2, 2024:
Whereas municipalities face growing infrastructure needs, including roads, bridges,
public transit, water systems, and other critical services, which are essential to
community well-being and economic development;
And Whereas the current sources of municipal revenue, including property taxes and
user fees, are insufficient to meet these increasing demands for infrastructure
investment;
And Whereas the Province of Ontario currently collects the Land Transfer Tax (LTT) on
property transactions in municipalities across the province, generating significant
revenue that is not directly shared with municipalities;
And Whereas the Federal Government collects the Goods and Services Tax (GST) on
property transactions, a portion of which could be directed to municipalities to address
local infrastructure needs;
And Whereas redistributing a portion of the Provincial Land Transfer Tax and GST to
municipalities would provide a predictable and sustainable source of funding for local
infrastructure projects without creating a new tax burden on residents or homebuyers;
Page 1 of 2
Page 365 of 398
And Whereas a redistribution of a portion of the existing Land Transfer Tax and GST
would allow municipalities to better plan and invest in long-term infrastructure initiatives,
supporting local economic growth and improving the quality of life for residents;
Now Therefore Be It Resolved That the Town of New Tecumseth Council formally
requests the Provincial Government to consider redistributing a portion of the Land
Transfer Tax collected on property transactions to municipalities;
And Further That the Town of New Tecumseth Council calls on the Federal
Government to allocate a percentage of the GST collected on property sales to
municipalities;
And Further That this redistribution of the Land Transfer Tax and GST should be
structured to provide predictable and sustainable funding to municipalities, allowing for
better long-term planning and investment in infrastructure projects that benefit local
communities, thus ensuring that local governments receive a fair share of the revenue
to address critical infrastructure needs;
And Further That copies of this resolution be forwarded to Prime Minister Justin
Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal
Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial
Parliament (MPPs);
And Further That copies of this resolution be forwarded to all 444 Municipalities in
Ontario, the Federation of Canadian Municipalities (FCM), and the Association of
Municipalities of Ontario (AMO) for their endorsement and advocacy.
Yours truly,
Pamela Slowleigh
Deputy Clerk
cc. Hon. Doug Ford, Premier of Ontario, premier ontario.ca
Hon. Peter Bethlenfalvy, Minister of Finance, Peter. Bethlenfalvy apc.ola.orq,
minister.fin ontario.ca
Honourable Paul Calandra, Minister of Municipal Affairs and Housing,
minister.mah ontario.ca, Paul. Calandra ,pc.ola.org
Brian Saunderson, MPP Simcoe-Grey, rian.Saunderson apc.ola.org,
Terry Dowdall, MP Simcoe-Grey, Term. owdall parl.gc.ca
Federation of Canadian Municipalities (FCM), resolutions fcm.ca, info fcm.ca
Association of Municipalities of Ontario (AMO), amo amo.on.ca
resolutions amo.on.ca
All Ontario Municipalities
Page 2 of 2
Page 366 of 398
November 28, 2024
Warden Ed Ketchabaw & The Council of the Corporation of the County of Elgin
450 Sunset Drive St. Thomas,
ON N5R 5V1
Re: County Planning Application Fees Amendment
Dear Warden Ketchabaw and Council Members,
The St. Thomas Elgin Home Builders Association (STEHBA), on behalf of our members, is
writing in response to the report to County Council dated November 26, 2024, regarding the
County Planning Application Fees Amendment. This report recommends that Council receive
and file the report, approve the proposed fee increases, and bring forward an amendment to the
fees and charges by-law at a future meeting.
STEHBA has significant concerns regarding the proposed fee increases across existing fee
types, as well as the introduction of multiple new fees. With proposed increases of up to 900%,
we are extremely dissatisfied that development stakeholders, including STEHBA, were not
consulted during this process. We respectfully request that Council defer the adoption of the
recommendations in this report and direct the Director of Planning to consult with members of
the development community, including STEHBA, before proceeding further.
We also request that the County of Elgin acknowledges this letter in writing and provides an
opportunity for local stakeholders, including STEHBA, to make a deputation before the Council
of the County of Elgin. This would allow us to present the collective concerns of the
development community and work collaboratively toward a solution.
Thank you for your attention to this matter. We look forward to your response and to
participating in a constructive dialogue regarding these proposed changes.
Sincerely,
Kim Gordon, President
Angela DeVries, Chief Executive Officer
St. Thomas & Elgin Home Builders' Association
ig PO Box 20126 Z stehb,a@25percentmo,re.com st hbas oc'a itiiorn
t. 'T'hom s, ON N5P 41N4 www.25percenitmore.com ore.com T ' BASS
51I-852-6025 Page 367 of 398 stehb ss iciation/
COUNTY OF ELGIN
By -Law No. 24-42
"TO AMEND THE SCHEDULE TO BY-LAW NO. 20-05
BEING A CONSOLIDATED BY-LAW FOR THE REGULATION OF TRAFFIC
INCLUDING PARKING ON COUNTY ROADS"
WHEREAS, pursuant to Section 210, of the Municipal Act, being Chapter M.45, R.S.O.
1990, as amended, the Council of the Corporation of the County of Elgin did pass By -Law
No. 20-05 for the regulation of traffic including parking on County Roads;
AND WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.
25, an upper -tier municipality may pass by-laws respecting matters within the spheres of
jurisdiction described in the Table to this section;
AND WHEREAS said Table authorizes an upper -tier municipality to pass by-laws
regulating parking and traffic on highways;
AND WHEREAS it was deemed necessary and appropriate to amend Schedule "B" to By -
Law No. 20-05 to restrict parking on sections of County Road #26 (St. George Street), in
the Municipality of Central Elgin, and County Road #41 (Fulton Street) in the Municipality
of Bayham;
AND WHEREAS it was deemed necessary and appropriate to amend Schedule "B" to By -
Law No. 20-05 to include these restrictions.
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of
the County of Elgin enacts as follows:
THAT Schedule "B" of By -Law No. 20-05 be and is hereby amended to include the
following sections:
St. George Street (CR 26) from Wellington Road to Parkins Avenue, being a
distance of 1,290 metres.
Fulton Street (CR 41) from Elm Street to Snow Street, being a total distance of 190
metres.
2. THAT this by-law shall come into force and take effect upon the installation of
appropriate signage indicating said No Parking Zones.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF
DECEMBER 2024.
Blaine Parkin,
Chief Administrative Officer/Clerk. Warden.
Page 368 of 398
COUNTY OF ELGIN
By -Law No. 24-43
"A BY-LAW TO ADOPT AN EMERGENCY MANAGEMENT PROGRAM AND
EMERGENCY RESPONSE PLAN FOR THE COUNTY OF ELGIN AND TO MEET
OTHER REQUIREMENTS UNDER THE EMERGENCY MANAGEMENT AND CIVIL
PROTECTION ACT"
WHEREAS under the Emergency Management and Civil Protection Act, R.S.O. 1990, c.
E.9 and (the "Act') Ontario Regulation 380/04 (the "Reg") every municipality in the
Province of Ontario is required to:
• Develop and implement an emergency management program, which shall consist
of:
o an emergency plan;
o training programs and exercises for employees of the municipality and other
persons with respect to the provision of necessary services and the
procedures to be followed in emergency response and recovery activities;
o public education on risks to public safety and on public preparedness for
emergencies; and
o any other elements required by the standards for emergency management
set under the Act or by Emergency Management Ontario;
• Designate an employee of the municipality or a member of the council as its
emergency management program coordinator;
• Establish an emergency management program committee;
• Establish an emergency control group;
• Establish an emergency operations centre to be used by the municipal emergency
control group in an emergency; and
• Designate an employee of the municipality as its emergency information officer;
AND WHEREAS it is prudent that the emergency management program developed under
the Act be in accordance with international best practices, including the five core
components of emergency management; prevention, mitigation, preparedness, response
and recovery;
AND WHEREAS the purpose of such a program is to help protect public safety, public
health, the environment, critical infrastructure and property during an emergency and to
promote economic stability and a disaster resilient community;
NOW THEREFORE the Council of the Corporation of the County of Elgin hereby enacts
as follows:
Emergency Management Program
1. THAT an Emergency Management Program for the municipality will be developed
and reviewed annually by the Emergency Management Program Committee
consistent with and in accordance with the Act, the Reg, and international best
practices, including the five components of emergency management, namely:
prevention, mitigation, preparedness, response and recovery, and such program
shall include:
a. training programs and exercises for employees of the municipality and other
persons with respect to the provision of necessary services and the procedures
to be followed in emergency response and recovery activities;
b. public education on risks to public safety and on public preparedness for
emergencies; and
C. any other elements required by the standards for emergency management
set under the Act or by Emergency Management Ontario.
Page 369 of 398
2. THAT the Emergency Management Program shall be consistent with the objectives
of protecting public safety, public health, the environment, critical infrastructure and
property, and to promote economic stability and a disaster -resilient community.
Emergency Response Plan
3. THAT the Emergency Response Plan, which has been developed in accordance
with the requirements of the Act and Reg and international best practices, and
which is attached hereto as Schedule A is hereby adopted (the "Plan").
4. THAT the Plan shall be reviewed annually by the CEMC and the Emergency
Management Program Committee. The CEMC is authorized to make such
administrative changes to the Plan as appropriate to keep the Plan current, such as
personnel, organizational and contact information updates. Any significant revision
to the body of the Plan shall be presented to Council for approval.
5. THAT when an emergency exists but has not yet been declared to exist, employees
and the Emergency Control Group may take such action under the Plan as may be
required to protect property and the health, safety and welfare of the inhabitants of
the County of Elgin.
Community Emergency Management Coordinator
6. THAT the Manager of Emergency Management & Elgin -Middlesex Regional Fire
School, is hereby appointed as the primary community emergency management
coordinator (the "CEMC") responsible for the emergency management program for
the municipality including maintenance of the Plan, training, exercises, public
education and such other duties and responsibilities as outlined in the Act.
7. THAT the Emergency Management Program Coordinator, and the Fire Training
Coordinator are hereby appointed as alternate CEMCs to act in place of the primary
CEMC in his/her absence.
Emergency Management Program Committee
8. THAT the persons holding the following positions in the municipality shall be
members of the Emergency Management Program Committee:
a. Warden (Head of Council)
b. Chief Administrative Officer (CAO/EOC Director)
c. Manager of Emergency Management & Elgin -Middlesex Regional Fire
School (CEMC)
d. Director of Engineering Services
e. Director of Financial Services/Treasurer
f. Director of Human Resources
g. Director of Legal Services
h. Director of Planning and Development
i. Director of Community and Cultural Services
j. Director of Homes & Senior Services
k. Manager Administrative Services/Deputy Clerk (ElO)
I. Manager of Economic Development & Tourism
9. THAT the CAO is hereby appointed as chair of the Emergency Management
Program Committee.
10.THAT the Emergency Management Program Committee shall advise Council on
the development and implementation of the municipality's Emergency Management
Program and shall review the program annually.
Municipal Emergency Control Group
11.THAT the persons holding the following positions in the municipality shall be
members of the Municipal Emergency Control Group (MECG):
m. Warden (Head of Council)
n. Chief Administrative Officer (CAO/EOC Director)
Page 370 of 398
o. Manager of Emergency Management & Elgin -Middlesex Regional Fire
School (CEMC)
p. Director of Engineering Services
q. Director of Financial Services/Treasurer
r. Director of Legal Services
s. Manager Administrative Services/Deputy Clerk (EIO)
Emergency Operations Centre
12.THAT a primary and an alternate Emergency Operations Centre have been
established for use by the MECG in an emergency and with the appropriate
technological and telecommunications systems to ensure effective communication
in an emergency. The locations of the Emergency Operations Centres are
identified in an annex to the Plan.
Emergency Information Officer
13.THAT the Manager Administrative Services/Deputy Clerk is hereby appointed as
the Emergency Information Officer for the municipality to act as the primary media
and public contact for the municipality in an emergency.
Administration
14.THAT the Plan shall be made available to the public for inspection and copying at
the Elgin County Building, 450 Sunset Rd., St. Thomas during regular business
hours.
15.THAT the Plan, or any amendments to the Plan, shall be submitted to the Office of
the Fire Marshal and Emergency Management as identified in the Act.
16.THAT By-laws 18-37, 23-37, and any previous by-law inconsistent with this by-law
be and are hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF
DECEMBER 2024.
Blaine Parkin, ,
Chief Administrative Officer/Clerk. Warden.
Page 371 of 398
Emergency
Response Plan
IIIIIIII IIIIIIII IIII IIII IIII IIII II IIII �IIII IIII202
County of Elgin - Emergency Response Plan
Table of Contents:
Definitions...........................................................................................................................3
Introduction........................................................................................................................ 4
ThePurpose..............................................................................................................4
TheAim.....................................................................................................................4
TheAuthority.............................................................................................................4
County Emergency Assistance........................................................................................ 4
Request for Provincial/Federal Assistance.................................................................... 5
Declaration of a County Emergency.................................................................................5
Termination of Emergency.........................................................................................6
County MECG Activation Criteria.....................................................................................6
County MECG Notification System...................................................................................7
The County Emergency Operation Centre.......................................................................7
County Municipal Emergency Control Group(MECG)................................................... 7
County MECG Responsibilities................................................................................. 8
Composition of the County MECG...................................................................................9
Warden (Head of County MECG)............................................................................. 9
Chief Administration Officer (CAO/EOC Director)..................................................... 9
Manager of Emergency Management &
Elgin -Middlesex Regional Fire School (CEMC)..................................................... 1C
Director of Engineering........................................................................................... 1C
Director of Financial services/Treasurer................................................................. 11
Director of Legal Services....................................................................................... 11
Manager of Administrative Services/Deputy Clerk .................................................. 11
Support& Advisory Staff................................................................................................
Director of Human Resources........................................................................................
Manager of Corporate Facilities..............................................................................
Head(s) of Council from Affected Municipalities.....................................................
Elgin County EMS — Medavie Health Services.......................................................
Southwest Public Health.........................................................................................
St. Thomas Elgin Social Services...........................................................................
County Fire Coordinator.........................................................................................
Ontario Provincial Police (OPP)...............................................................................
Conservation Authority.............................................................................................
Provincial Ministries..................................................................................................
CanadianRed Cross................................................................................................
12
12
12
13
13
13
14
15
15
16
16
16
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County of Elgin - Emergency Response Plan
St. Thomas Elgin General Hospital......................................................................... 17
St. John Ambulance................................................................................................ 17
SalvationArmy........................................................................................................ 17
Elgin Amateur Radio Society (EARS)..................................................................... 18
Other Officials, Experts, or Representatives........................................................... 18
Media and Public Relations............................................................................................ 18
CountyCitizen Inquiry............................................................................................. 18
Public Information & Inquiry.................................................................................... 19
TheOperations Cycle.....................................................................................................19
Communications.............................................................................................................. 20
EvacuationPlanning....................................................................................................... 20
RecoveryPlanning.......................................................................................................... 20
Plan Review, Testing, and Maintenance........................................................................21
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County of Elgin - Emergency Response Plan
DEFINITIONS
County MECG
The group of individuals directing the services necessary for mitigating the effects of the
emergency. The CAO is responsible for coordinating the operations within the County
Emergency Operations Centre.
County Media Information Centre
The location near but not in the Operations Centre from which the media may gather for
updated media releases and press conferences. This location will be determined by the
County Media Coordinator.
Emergency Area
The immediate area in which an emergency exists.
Evacuation Centre
An evacuation center is a facility that provides temporary care and shelter to persons
displaced by the emergency. Persons may be sent to an evacuation center after registering
at a reception center, and/or they may register at the evacuation center directly.
Inner Perimeter
A restricted area in the immediate vicinity of the emergency scene as established by the Site
Manager. Access to the inner perimeter is restricted to those essential emergency personnel
actively involved in the occurrence.
Outer Perimeter
The geographic area surrounding the inner perimeter. This area will serve as a coordination
and assembly point for essential emergency personnel. Access to the outer perimeter is
restricted to essential emergency personnel as determined by the Site Manager.
Reception Centre
A reception center is a facility that is used as a short-term redistribution point that receives
and registers persons displaced by the emergency, reuniting them with families or
dispatching them to evacuation centers or other accommodation.
Site Manager
The person in charge of all operations at the scene of the emergency. This person may also
be in charge of an essential emergency service such as Police or Fire. The Site Manager
will ensure that updated information with respect to the scene is conveyed to, or obtained
from, the County Emergency Control Group.
Triage
The sorting and allocation of treatment to patients or victims according to a system of
priorities designed to maximize the number of survivors.
Page 375 of 398
County of Elgin - Emergency Response Plan
INTRODUCTION
The Purpose
The purpose of this plan is to provide elected officials, municipal personnel, and emergency
response agencies with an overview of the responsibilities as well as guidelines for their
expected response to an emergency situation within the County of Elgin. For this plan to be
effective it is imperative that all officials, departments and agencies be aware of their
respective roles and be prepared to carry out their assigned responsibilities.
For the purposes of this plan, an emergency as defined in the Emergency Management Act,
"means a situation or an impending situation caused by the forces of nature, an accident, an
intentional act or otherwise that constitutes a danger of major proportions to life or property".
While many emergencies could occur within the County of Elgin, the most likely to occur are
floods, water and land pollution, blizzards, cold waves, fire, fog, frost and freeze ups, high
winds, ice storms, severe thunderstorms, snow storms, tornadoes, hazardous chemical
spills, power failures, transportation accidents involving hazardous materials, strikes and
disorder.
FINW-I11'iil
The focus of this plan is to provide a guideline for the most effective response to an
emergency situation in the local municipalities and, in so doing safeguard the health, safety,
welfare and property of their populace. This plan will govern the provision for requested
services during an emergency.
The Authority
The Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9 as
amended, is the legal authority for this emergency response plan.
COUNTY EMERGENCY ASSISTANCE
The initial response to an emergency situation shall be the responsibility of the affected
Municipality. Upon receipt of notification of an active or potential emergency at the local
level, the initial responding agency will contact the appropriate Municipal Official to request
assistance. Upon notification, it is the responsibility of the Municipality's Municipal
Emergency Control Group (MECG) members to assemble and manage the situation using
their internal plans and procedures as outline in their Municipal emergency response plans.
The emergency situation will dictate whether or not the County will activate a County
response. When an emergency requires only limited County support, a representative of the
County MECG may join the affected Municipality's EOC in a support and advisory role or as
dictated by service agreement. Members of the County MECG may meet to monitor the
situation. When an emergency requires greater County support or when it involves more
than one Municipality, the County Emergency Response Plan will be activated and the
County MECG will assemble at the County Emergency Operations Centre.
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County of Elgin - Emergency Response Plan
A local Municipality may request County assistance at any time. However, this request shall
not be perceived as a request that the County assume authority or control of the emergency.
Municipalities are the authority over the emergency; the County MECG is there to provide
advice and support.
As part of the Municipal Emergency Control Group Notification System, the Warden, Chief
Administration Officer (CAO), or the Manager of Emergency Management & Elgin -Middlesex
Regional Fire School (CEMC) of the County of Elgin, shall be notified. At this time all
members of the County MECG will be notified and placed on stand-by or asked to assemble.
Notification will take place in accordance with procedures detailed in the County MECG
Notification in Appendix A.
If the emergency affects one or more municipality within Elgin County, or one municipality
and the City of St. Thomas, the County Emergency Response Plan will be activated.
REQUEST FOR PROVINCIAL/FEDERAL ASSISTANCE
If locally available resources, including those which might be available from bordering
municipalities and/or county sources, are insufficient to meet emergency requirements, then
assistance may be requested from the Province by the County on behalf of the affected local
municipality.
PEOC 24/7 number 1-866-314-0472 or 416-314-0472
The Treasury Board Secretariat, through Emergency Management Ontario, is the focal point
for provincial assistance during an emergency. They should be notified if the threat of an
emergency exists, and must be notified when an emergency has been declared. While the
province will not take over and manage the emergency, they are able to provide liaison and
coordination, and a central point for contact with other provincial ministries, and the federal
government if required.
All requests for provincial and federal assistance shall be directed through Emergency
Management Ontario.
DECLARATION OF A COUNTY EMERGENCY
The Warden or Acting Warden of the County of Elgin, as Head of the County Council, is
responsible for declaring that an emergency exists within the boundaries of the County. This
decision is made in consultation with other members of the County MECG.
Upon such declaration, the Warden shall:
1. Notify the Mayor and Council of the effected Municipality; and
2. Notify the Ministry of the Treasury Board Secretariat through Emergency Management Ontario;
Page 377 of 398
County of Elgin - Emergency Response Plan
RIX
3. Ensure that the public, the media, and neighboring county officials are also advised of
both the declaration and termination of an emergency.
All decisions by the County MECG (as appropriate) affecting the lives and property of the
inhabitants within the County of Elgin shall be made in consultation with the Warden or
Acting Warden of the County.
TERMINATION OF COUNTY EMERGENCY
A County Emergency may be declared terminated at any time by:
1. The Warden or Acting Warden; or
2. The County Council; or
3. The Premier of Ontario.
Upon termination of a County Emergency the Warden or Acting Warden shall notify:
1. The County Council; and
2. The Ministry of the Treasury Board Secretariat through Emergency Management Ontario;
and
3. The public, media, and neighboring municipal officials.
COUNTY MECG ACTIVATION CRITERIA
The members of the County MECG will be notified and the Emergency Response Plan
activated under the following conditions:
• When the Head of a Municipality's Municipal Emergency Control Group requests
assistance from the County to provide assistance or to assume control of the
emergency;
• When an emergency cannot be defined as a local emergency within a municipality;
• When County facilities are threatened or an extraordinary demand is placed on
County resources;
• When a widespread, far-reaching emergency is encountered such as an epidemic, or
an environmental disaster.
COUNTY MECG NOTIFICATION SYSTEM
The County Municipal Emergency Control Group (MECG) may be alerted to an emergency
situation by the Head of a Municipal Control Group, member of the MECG, or emergency
response agency. To notify the County MECG the following procedure will be used to alert
Page 378 of 398
County of Elgin - Emergency Response Plan
or activate its members:
A request for assistance shall be made to the Head of the MECG, Chief Administrative
Officer, or Community CEMC (CEMC);
When notified, the Head of the MECG, CAO, or CEMC who is notified shall contact
the other two;
The Head of the MECG, CAO, and CEMC shall monitor the situation;
If it is deemed that the MECG should be alerted and placed on stand-by, or if the MECG and the
ERP should be activated, the members of the MECG shall be notified. Notification will take place in
accordance with procedures detailed in the County MECG Notification in Appendix A.
THE COUNTYEMERGENCY OPERATION CENTRE
Once notified the County MECG will assemble in the primary Emergency Operations Centre.
In the event that this location is unavailable, the location of the Emergency Operations
Centre will be determined by the Head of the County MECG, CAO, and the CEMC after
consultation with the emergency response agencies involved.
The Head of the County MECG may ask an unaffected municipality to make their Emergency
Operation Centre available for use by the County MECG. Members of the EOC will be
directed to the alternate EOC site upon notification.
County EOC locations are identified in Appendix B.
COUNTY MUNICIPAL EMERGENCY CONTROL GROUP (MECG)
The County emergency response will be directed and controlled by the
County MECG consisting of:
a) Warden (Head of Council)
b) Chief Administrative Officer (CAO/EOC Director)
c) Manager of Emergency Management & Elgin -Middlesex Regional Fire School
(CEMC)
d) Director of Engineering Services
e) Director of Financial Services/Treasurer
f) Director of Legal Services
g) Manager Administrative Services/Deputy Clerk (EIO)
An alternate contact person shall be designated for each member of the MECG. Names
and telephone numbers of MECG members and alternates appear in Appendix C.
The MECG may function with only a limited number of persons depending upon the
emergency. While the MECG may not require the presence of all persons listed as members
of the control group, all members of the MECG must be notified.
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COUNTY MECG RESPONSIBILITIES
Some or all of the following actions/decisions will have to be considered and dealt with by
the MECG:
• Determining the status of the emergency situation by acquiring and assessing
information;
• Mobilizing County emergency services, personnel and equipment;
• Declaration of an Emergency by the Head of the County MECG in
consultation with members of the MECG;
• Termination of an Emergency Declaration by the Head of the County MECG in
consultation with members of the MECG;
• Coordinating and directing services and ensuring that any actions necessary for the
mitigation of the effects of the emergency are taken, provided they are not contrary
to law;
• Coordinating and/or overseeing the evacuation of inhabitants considered to be in
danger, and working with St. Thomas Elgin Social Services in establishing a
Registration and Inquiry Centre to handle requests regarding evacuees;
• Arranging for services and equipment from local agencies not under County or
municipal control, i.e. private contractors, volunteer agencies, services clubs;
• Notifying and requesting assistance from various levels of government and any public
or private agencies not under County or Municipal control, as considered necessary
(refer to Request for Provincial/Federal Assistance);
• Determining if additional volunteers are required and if appeals for volunteers are
warranted;
• Determining if additional transportation is required for evacuation or transport of
persons and/or supplies;
• Ensuring that pertinent information regarding the emergency is promptly forwarded
for dissemination to the media and public;
• Determining the need to establish advisory group(s) and/or sub -committees;
• Authorizing expenditure of funds required to deal with the emergency for the
preservation of life and health;
• Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the CEMC within one week of the termination of the
emergency, as required;
• Coordinating or arranging for emergency accommodation and/or welfare services for
residents temporarily evacuated from their homes when so requested by the affected
municipalities.
• Working with Social Services in establishing a reporting and inquiry center to handle
individual requests concerning any aspect of the emergency;
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• Ensuring that all County emergency personnel are advised of the declaration and
termination of an emergency in the constituent local municipality(s);
• Appointing an Emergency Site Manager;
• Ensuring that the Critical Incident Stress Management is available to responders
and that the emotional needs of the county are addressed
• Ensuring that the emergency is reviewed and a recovery plan, if required, is in
place before the local emergency is terminated;
• Participating in the debriefing following the emergency.
COMPOSITION OF THE COUNTY MECG
WARDEN (HEAD OF COUNTY MECG)
The Head of the County MECG will be responsible for the following duties:
• Providing overall leadership in responding to an emergency;
• Declaring an emergency within the designated area;
• Declaring that the emergency has terminated (Note: Council may also terminate the
emergency);
• Notifying the Ministry of the Treasury Board Secretariat, through Emergency Management
Ontario, of the declaration of the emergency, and termination of the emergency;
• Ensuring the members of council are advised of the declaration and termination of an
emergency, and are kept informed of the emergency situation;
• Liaise with other municipal Wardens / Mayors regarding the emergency as required.
• Approving all major announcements and media releases prepared by the Emergency
Information Officer, in consultation with the CAO.
• Coordinating responses to all media inquiries regarding the emergency operation with the
CAO and Emergency Information Officer.
• Acting as the spokesperson for County on behalf of Council.
• Maintaining a personal log of all actions taken.
CHIEF ADMINISTRATIVE OFFICER (CAO/EOC Director)
The CAO (EOC Director) will be responsible for the following duties:
• Chairing the CECG;
• Coordinate all operations within the Emergency Operations Centre, including establishing
appropriate staffing levels and the scheduling of regular meetings;
• Ensuring continuity of County services, functions and operations and if affected, determine
efforts to restore services in consultation with the Executive Leadership Team.
• Advising the Warden on policies and procedures, as appropriate;
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• Approving, in conjunction with the Warden, major announcements, media releases and
responses to media enquiries prepared by the Emergency Information Officer, in
consultation with the County MECG;
• Ensuring that a communication link is established between the County MECG and the Site
Commander;
• Ensuring that a communication link is established between the County and the
Municipalities' MECGs, as required.
• Calling out additional county staff to provide assistance, as required;
• Requesting mutual assistance as appropriate;
• Maintaining a personal log of all actions taken.
MANAGER OF EMERGENCY MANAGEMENT & ELGIN-MIDDLESEX REGIONAL FIRE
SCHOOL (CEMC)
The Manager of Emergency Management & Elgin -Middlesex Regional Fire School (CEMC) will be
responsible for the following duties:
• Activating and arranging the Emergency Operations Centre;
• Ensuring that security is in place for the EOC and registration of MECG members;
• Ensuring that all members of the MECG have necessary plans, resources, supplies, maps, and
equipment;
• Providing advice and clarifications about the implementation details of the Emergency
Response Plan;
• Ensuring liaison with community support agencies and partners;
• Ensuring volunteer coordination and liaison;
• Ensuring that the operating cycle is met by the County MECG and related documentation is
maintained and kept for future reference;
• Addressing any action items that may result from the activation of the Emergency Response
Plan and keep County MECG informed of implementation needs;
• Maintaining the records and logs for the purpose of the debriefs and post -emergency reporting
that will be prepared;
• Maintaining a personal log of all actions taken.
DIRECTOR OF ENGINEERING SERVICES
The Director of Engineering Services will be responsible for the following duties:
• If necessary, establish an incident command post with communication link to EOC.
• Establish a communication link with senior roads staff at the incident.
• Advise on engineering, road design, resources, relating to the Municipal road
infrastructure.
• Liaise with senior Public Works/Infrastructure Services officials from other road authorities
including the Municipalities and the Province.
• Ensure municipal resources, if available, are provided as requested.
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• Arrange for resources as requested by Incident Command and ensure a record/inventory
of all supplies and equipment is maintained.
• Assist OPP with traffic barricades; assist fire with evacuations as requested.
• As flood coordinator, liaise with Conservation Authorities on matters related to flooding.
• Maintain municipal services provided such services could be maintained safely.
• Arrange to have public or private utilities disconnected if public safety is affected or when
directed by Incident Command within the site, or the EOC Director if outside the site.
• Implement Department Service Continuity Plans.
• Maintain log of actions taken and decisions made or arrange for a scribe
• Maintaining a personal log of all actions taken.
DIRECTOR OF FINANCIAL SERVICES/TREASURER
The Director of Financial Services/Treasurer will be responsible for the following duties:
• Providing information and advice on financial matters as they relate to the emergency;
• Ensuring liaison, if necessary, with the Treasurers/Directors of Finance of neighbouring
communities;
• Ensuring that records of expenses are maintained for future claim purposes;
• Ensuring the prompt payment and settlement of all the legitimate invoices and claims
incurred during an emergency;
• Maintaining a personal log of all actions taken.
DIRECTOR OF LEGAL SERVICES
The Director of Legal Services will be responsible for the following duties:
Providing advice to any member of the Municipal Emergency Control Group on matters of
a legal nature as they may apply to the actions of the County of Elgin in its response to the
emergency, as requested;
Maintaining a personal log of all actions taken.
MANAGER OF ADMINISTRATIVE SERVICES/DEPUTY CLERK (EIO)
The Manager of Administrative Services/Deputy Clerk (EIO) will be responsible for the following
duties:
Report to EOC Director and provide the County MECG with information and advice on
matters relating to communications.
Develop media releases, social media messaging, and other communication materials it
consultation with members of the County MECG, to be approved by the Warden and the
EOC Director.
Ensure that information released by the County to the media and the public is timely and
accurate.
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• Ensure that an Emergency Information Centre is established, and assist with establishing
an onsite Emergency Information Centre, if requested.
• Disseminate media releases to the Emergency Information Centres, all operational EOCs
and other key stakeholders handling inquiries from the media and the public.
• Monitor media reports and social media and ensure that erroneous information is corrected
and reported to the County MECG.
• Establish communications with Municipal EIOs, On -Site Media Spokesperson, County or
Municipal Citizen Inquiry, and other media coordinators, as needed;
• Coordinate media releases, interviews, and press conferences, in consultation with the
Warden and the EOC Director.
• Maintaining a personal log of all actions taken.
SUPPORT & ADVISORY STAFF
The following staff may be required to provide support, logistics and advice to the County MECG:
DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources will be responsible for the following duties:
• Coordinating and processing requests for human resources;
• Under the direction of the County MECG, coordinating offers of and appeals for volunteers;
• Selecting the most appropriate sites for the registration of human resources;
• Ensuring records of human resources and administrative details are completed;
• When volunteers are involved, ensuring that a Volunteers Registration Form is
completed and a copy of the form is retained for County records.;
• Ensuring identification cards are issued to volunteers and temporary employees,
where practical;
• Arranging for transportation of human resources to and from sites;
• Obtaining assistance, if necessary, from Human Resources Development Canada,
as well as other government departments, public and private agencies, and volunteer
groups.
MANAGER OF CORPORATE FACILITIES
The Manager of Corporate Facilities will be responsible for the following duties:
• Providing security for the County Emergency Operations Centre, as required;
• Coordinating the maintenance and operation of feeding, sleeping, and meeting
areas of the MECG, as required;
• Maintain the standby power unit and monitor fuel levels during the emergency, as
required;
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County of Elgin - Emergency Response Plan
• Procuring staff to assist, as required.
HEAD(S) OF COUNCIL FROM AFFECTED MUNICIPALITY(IES)
The Head(s) of Council and key municipal staff will be responsible for the following duties:
• Providing up to date information about the emergency situation in their respective
municipality;
• Assisting in decision making and the mobilization and employment of local
resources;
• Assisting in the overall management of the County -wide emergency response, when
requested.
ELGIN COUNTY EMS — MEDA VIE HEALTH SERVICES
The Elgin EMS — Medavie Health Services Representative will be responsible for the following
duties:
• Providing information on the movement of casualties from the disaster site;
• Advising the County MECG on requirements for additional casualty transportation
means, beyond ambulance resources, that the County MECG may be able to obtain;
• Determining if additional medical resources are needed for casualty management at
the emergency site.
• Identify or request additional Ministry of Health resources required by any facility
which operates under the direction of the Ministry of Health in accordance with
Ministry procedures.
SOUTHWEST PUBLIC HEALTH
The Southwest Public Health Representative will be responsible for the following duties:
• Providing advice to the MECG on health matters;
• Taking a lead role in the EOC for a human health emergency, or during a pandemic
as outlined in the Elgin St. Thomas Pandemic influenza Plan;
• Keeping the Health Unit staff informed;
• Consulting regarding staffing and resources at each Evacuation Centre to support the
Manager of each Reception/ Evacuation Centre in public in efforts to meet the needs
of evacuees;
• Arranging for mass immunization where needed;
• Arranging for precautions in regard to water supplies when warranted;
• Notifying other agencies and senior levels of government about health -related
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County of Elgin - Emergency Response Plan
matters in the emergency;
• Consulting regarding the safety of food supplies and the safe disposal of sewage
and waste;
• Consulting regarding adequate general sanitation and personal hygiene at
emergency reception centers;
• Consulting regarding proper burial of the dead;
• Coordinating the response of health unit services and facilities.
ST. THOMAS ELGIN SOCIAL SERVICES
The St. Thomas Elgin Social Services Representative will be responsible for the following
duties:
• Providing advice to the County MECG on Social Service matters;
• Will be the primary contact with NGOs or other service providers as deemed
necessary;
• According to the nature of the emergency, in consultation with community partners
and NGOs, be prepared to assist municipalities in their efforts to support their
residents whose lives have been impacted by the emergency with the provision of:
a) Emergency clothing to provide adequate protection from the elements;
b) Emergency lodging to provide adequate temporary accommodation for the
unhoused;
c) Registration and inquiry services to reunite families and to collect information and
answer queries concerning the safety and whereabouts of missing persons;
d) Emergency feeding to sustain those without food or adequate food preparation
facilities;
e) Providing qualified staff at Evacuation/Reception Centre(s) housing evacuees as
required and as resources permit;
• Liaising with the Health Representative on areas of mutual concern required during
operations in Evacuation Centers;
• Provide assistance and counseling to individual and family services to assist and
counsel individuals and families in need and to provide special care to unattached
children and dependent adults;
• In consultation with the Southwest Public Health Representative, establishing an
`outreach program' for victims of the emergency;
• Providing staff to operate Citizen Inquiry Centre;
• Liaising with public and private nursing care homes, as required;
• Notifying the Police of the number and locations of the Emergency Reception/
Evacuation Centers;
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• Contacting and providing direction to volunteer agencies able to assist in welfare
functions, such as Red Cross, Women's Institutes, etc.;
• Notifying senior levels of government on Social Service matters in the emergency.
COUNTY FIRE COORDINATOR
The County Fire Coordinator will be responsible for the following duties:
• Providing advice on fire fighting and rescue matters to the County MECG;
• Confirming that local firefighting, rescue, and life-saving resources are sufficient for
the operational situation, and arranging for further assistance, as required;
• Providing advice to County departments to bring into play other equipment and skills
needed to cope with the emergency;
• Coordinating assistance from the Mutual Aid Fire System and the Fire Marshal of
Ontario, as required;
• Determining if special equipment or supplies, not available in the County, can be
located elsewhere, and advising the County MECG;
• Coordinating assistance of fire equipment and personnel with other County
departments and agencies in large scale non -firefighting operations (rescue, first aid,
casualty collection);
• Liaising with the Ministry of the Environment on fires involving potentially dangerous
materials;
• Liaising with the Ministry of Natural Resources on forest fires;
• Providing an Emergency Site Manager, if required.
ONTARIO PROVINCIAL POLICE (OPP)
The Ontario Provincial Police Representative will be responsible for the following duties:
• Providing advice on police (law enforcement) matters to the County MECG;
• Arranging for assistance to local authorities in implementing traffic control to permit
rapid movement of emergency equipment;
• Liaison with Public Works Representative;
• Coordinating police operations and responses with County Service Departments
and with neighboring police authorities;
• Establishing security around the emergency area to control access and protect
property;
• Securing the area of concern, controlling and, if necessary, dispersing crowds
within the emergency area;
• Alerting persons endangered by the emergency and coordinating evacuation
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County of Elgin - Emergency Response Plan
procedures;
• Liaising with the County MECG and the Social Services Director regarding the
establishment and operation of evacuation and reception centers;
• Providing for police services in evacuation centers, morgues, and other facilities, as
required;
• Liaising with other municipal, provincial or federal police agencies as required;
• Informing the County MECG on the actions taken by the Police.
CONSERVATION AUTHORITY
The Conservation Authority Representative will be responsible for the following duties:
• Providing advice on the abatement of flood emergencies;
• Assisting in acquiring resources to assist in flood emergencies.
PROVINCIAL MINISTRIES
The Provincial Ministry Representatives will be responsible for the following duties:
• Providing advice on matters of Provincial concern to members of the County MECG;
• Assisting in the garner of resources;
• Coordination of Provincial response agencies.
CANADIAN RED CROSS SOCIETY
The Canadian Red Cross Society will receive requests for support from the St. Thomas Elgin
Social Services Representative. The Red Cross Representative is responsible for the
following duties:
• Activate the Society's emergency alert system;
• Co-ordinate the Society's response in co-operation with the St. Thomas Elgin Social
Services Representative, if an evacuation is required;
• Assist OW and Municipal Staff with registration and inquiry to meet the following
objectives:
• Collect accurate and reliable information and answer inquiries as to the condition and
whereabouts of disaster victims in co-operation with local hospitals and reception
centers; and
• Assist in reuniting separated family members as quickly as conditions permit;
• Operate an inquiry bureau to deal with national and international requests as
directed by the Society's National office;
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• Set up and operate an evacuation center, upon the request of the St. Thomas
Elgin Social Services Representative;
• Assist with first aid established at reception centers if required;
• Ensure that volunteers are properly registered so that Workplace Safety Insurance
coverage is provided during an emergency.
ST. THOMAS ELGIN GENERAL HOSPITAL
The St. Thomas Elgin General Hospital Representative will be responsible for the following duties:
• Implementing their respective Hospital Disaster Plan;
• Liaising with the Health Care and Paramedic Services Representatives with
respect to hospital and medical matters, as required;
• Evaluating requests for the provision of medical site teams/medical triage teams;
• Liaising with the Ministry of Health, as appropriate;
• Maintaining a log of all actions taken.
ST. JOHN AMBULANCE
The St. John Ambulance will receive requests for support from the St. Thomas Elgin Social
Services or Ambulance Representative during an emergency to:
• Activate the Division's emergency alert system;
• Co-ordinate the Division's response in co-operation with the Health Representative;
• Provide First Aid;
• Establish first aid posts at reception centers, as required;
• Ensure that volunteers are properly registered so that WSIB Insurance coverage is
in the event of an Emergency.
SALVATION ARMY
The Salvation Army will receive requests from the St. Thomas Elgin Social Services
Representative. The Salvation Army Representative is responsible for the following duties:
• Activate the Division's emergency alert system;
• Coordinate the Division's response in cooperation with the St. Thomas
Elgin Social Services Representative, if an evacuation is required;
• Coordinate the provision of meals to personnel at the disaster site and
reception center;
• Provide bedding and clothing, in cooperation with St. Thomas Elgin Social Services;
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County of Elgin - Emergency Response Plan
• Provide and coordinate clergy assistance;
• Ensure that volunteers are properly registered so that Workplace Safety
Insurance coverage is provided during an emergency.
ELGIN AMATEUR RADIO SOCIETY (E.A.R.S)
The Elgin Amateur Radio Society Representatives will be responsible for the following duties:
• Providing additional communication requirements to supplement the County and
emergency communications systems, as needed;
• Contacting other communications experts, as required.
OTHER OFFICIALS, EXPERTS, OR REPRESENTATIVES
Other Officials, Experts, or Representatives will be responsible for the following duties:
• Any special advice or expertise necessary to abate the emergency situation as
required by the County MECG.
MEDIA AND PUBLIC RELATIONS
It is important to coordinate the release of accurate information or instructions to the news media,
the public, and individual requests for information concerning any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions may be
established as needed:
• On -Site Media Spokesperson
• Citizen Inquiry Representative
A Municipal Emergency Control Group may have initially appointed these positions. Once
appointed, they will remain in control unless the County MECG deems it necessary to
appoint a replacement.
Depending on the scope of the emergency, there may be a need for an On -Site Media
Centre near the emergency site, and a County Media Information Centre. In some cases, a
joint media information center may be more desirable.
COUNTY CITIZEN INQUIRY
The County Citizen Inquiry Representative will be provided for by the St. Thomas Elgin Social
Services and will be responsible for the following duties:
• Establish Citizen Inquiry Services, including the appointment of personnel and
designation of telephone lines, as requested by the County Emergency Information
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County of Elgin - Emergency Response Plan
Officer (EIO);
• Apprising the affected emergency services and the County MECG of the
establishment of the County Citizen Inquiry Service and designated telephone
number(s);
• Advertising public information phone numbers through the media as quickly as
possible, and advising that 9-1-1 is not to be used as an inquiry line;
• Liaising with the County Emergency Information Officer (EIO) to obtain current
information on the emergency;
• Responding to, and redirecting inquiries and reports from the public based on the
County key messaging;
• Responding to and redirecting inquiries pertaining to the investigation of the
emergency, deaths, injuries, or matters of personnel involved with or affected by the
emergency to the appropriate emergency service;
• Responding to and redirecting inquiries pertaining to persons who may be located in
evacuation or reception centers to the registration and inquiry telephone number(s);
• Procuring staff to assist as required.
PUBLIC INFORMATION & INQUIRY
Depending on availability, information concerning an emergency situation will be
communicated to the public through a number of means. These include, but are not limited
to: social media, newspaper, radio, television, telephone, newsletter, and individual
visitation.
Where appropriate, public meetings will be held to provide information to members of the
public concerning an emergency situation. Such meetings will be coordinated by the
Emergency Information Officer and conducted by the County MECG, Emergency Services,
or other Support and Advisory agencies and partners, as required.
THE OPERATIONS CYCLE
It is important that the County MECG meet regularly to share information so they may
provide advice and support to various agencies during the Emergency. It is also important
that members of the group have time to deal with their individual responsibilities.
When the County Emergency Response Plan is activated, frequency of meetings and
agenda items will be established by the CAO. Meetings will be kept as brief as possible to
allow members to carry out their individual responsibilities.
At each meeting the members will bring each other up to date on what has happened
since the last meeting, make recommendations on issues presented, and arrive at
decisions. Maps and status boards will be prominently displayed and kept up to date by
the CEMC When the meeting ends, each member will do what is individually
required of them, and gather information to share at the next meeting.
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County of Elgin - Emergency Response Plan
Members of the MECG shall be relieved of their duties at regular intervals.
COMMUNICATIONS
All communications will be received and sent from a communications room set up adjacent
to the Emergency Operations Centre (EOC) in the Economic Development Office. A
representative from each emergency response agency will work from this room.
Telephones, radios, or other communications equipment shall not be permitted in the EOC.
At the emergency site, each response agency will appoint a communications officer to
regularly update their respective representative in the EOC communications room. From the
EOC communications room, radio and phone messages will be relayed (verbally or on
paper) to the relevant member within the EOC. Responses will be relayed by the
Communications Officer through the communications room to the corresponding
representative on site.
An important function of every agency is to provide timely information to the MECG for the
benefit of the decision -making process. This will necessitate reliable systems of
communications between the emergency site and the EOC for every department involved.
In addition, emergency services representatives will have links with their respective radio
communications. The Elgin Amateur Radio Service is also available to assist, as needed.
This service shall be activated by the MECG only.
An unlisted, analogue, telephone line has been established in the EOC for use, as required.
EVACUATION PLANNING
In an emergency, it may be necessary for residents to be temporarily evacuated. When such
an evacuation is deemed necessary, one or more emergency reception center may need to
be opened in a safe area.
Each Municipality within the County have primary and alternate locations identified as
evacuation centers that have been approved for use by Southwest Public Health as suitable
locations to provide shelter.
When evacuation of residents is necessary, the evacuation plan for each affected
municipality will be utilized.
RECOVERY PLANNING
This plan assigns responsibilities and outlines activities that may be required to bring the
municipality back to its pre -emergency state. The plan will be activated (in whole or part) at
the direction of the County MECG. This will be determined by the nature of the emergency
and its aftermath, but will normally occur once the immediate response to the emergency
has been completed.
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County of Elgin - Emergency Response Plan
PLAN REVIEW, TESTING, AND MAINTENANCE
This plan shall be reviewed annually, and where necessary shall be revised by the County
CEMC. An annual exercise will be conducted to test the overall effectiveness of the plan and
to provide training to the members of the County MECG.
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Cd9111►IWK910:11Ice] 1►
By -Law No. 24-44
"BEING A BY-LAW TO APPOINT ADR CHAMBERS INC. AS THE INTEGRITY
COMMISSIONER AND CLOSED MEETING INVESTIGATOR FOR THE CORPORATION
OF COUNTY OF ELGIN AND TO REPEAL BY-LAW 22-43"
WHEREAS Section 223.3 of the Municipal Act, 2001, SO 2002, C.25 as amended,
authorizes a municipal council to appoint an Integrity Commissioner who is responsible for
performing in an independent manner, functions related to the Code of Conduct of
members of council and local boards; and,
WHEREAS Section 239.2 of the Municipal Act, 2001 as amended, authorizes a
municipality to appoint an Closed Meeting Investigator who has the function to investigate
in an independent manner, a complaint made to him or her by any person, whether the
municipality or a local board has complied with section 239 or a procedure by-law under
subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the
public, and to report on the investigation; and,
WHEREAS such services shall be undertaken by an Integrity Commissioner and
Closed Meeting Investigator appointed by the County, pursuant to Sections 8, 9, 10, 11,
223.3 and 239.2 of the Act; and
WHEREAS the County deems it advisable to appoint ADR Chambers Inc. as
Integrity Commissioner and Closed Meeting Investigator to perform these services for a
two -and -a -half -year term commencing on January 1, 2025, and ending on May 31, 2027;
and,
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the
Corporation of the County of Elgin hereby enacts as follows:
1.THAT ADR Chambers Inc. is hereby appointed as Integrity Commissioner and Closed
Meeting Investigator for the Corporation of the County of Elgin to perform those functions
set forth in Sections 223.3 through 223.6, and 239.1 (1-11) of the Municipal Act, 2001
including but unlimited to:
a) Advice as to the application of the code of conduct, the Municipal Conflict of
Interest Act, and any related procedures, rules, and policies governing the ethical behavior
of members of council and local boards;
b) Conducting inquiries in respect of any requests alleging contravention of the
Code of Conduct, the Municipal Conflict of Interest Act and/or any other procedures, rule
or policy governing the ethical behavior of members of council and local boards;
c) Conducting inquiries in respect to the municipality or local boards' compliance
with section 239 in respect of a meeting or part of a meeting that was closed to the public;
d) Reporting to council for the Corporation of the County of Elgin as to activities as
Integrity Commissioner and Closed Meeting Investigator, including but not limited to
reports as to the results of any inquiry into alleged contravention and/or an annual report of
activities as Integrity Commissioner/Investigator; and,
e) Educating members of council, members of local boards, the municipality and
the public about the municipality's code of conduct for members of council and members of
local boards and about the Municipal Conflict of Interest Act.
2. THAT this by-law shall come into force and take effect on January 1, 2025.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF
DECEMBER 2024.
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Blaine Parkin,
Chief Administrative Officer/Clerk. Warden.
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COUNTY OF ELGIN
By -Law No. 24-45
"A BY-LAW TO AMEND BY-LAW 24-26 A SCHEDULE OF SERVICES AND ACTIVITIES
SUBJECT TO FEES AND CHARGES BY THE COUNTY OF ELGIN"
WHEREAS, by virtue of s.9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a
municipality has the capacity, rights, powers, and privileges of a natural person for the purpose
of exercising its authority under that or any other Act;
AND WHEREAS, by virtue of s.11 of the said Municipal Act, 2001, S.O. 2001, c.25, as
amended, an upper tier municipality may enact a by-law respecting, among other things, public
assets of the municipality acquired for purpose of exercising its statutory authorities, economic
well-being of the municipality, services and things that the municipality is otherwise authorized
to provide, and protection of persons and property;
AND WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states
that a municipality and a local board may pass by-laws imposing fees or charges on persons
for services or activities provided or done for persons;
AND WHEREAS Section 69 (1) of the Planning Act, R.S.O. 1990, CHAPTER P.13 as
amended, states that the council of a municipality, by by-law, and a planning board, by
resolution, may establish a tariff of fees for the processing of applications made in respect of
planning matters, which tariff shall be designed to meet only the anticipated cost to the
municipality or to a committee of adjustment or land division committee constituted by the
council of the municipality or to the planning board in respect of the processing of each type of
application provided for in the tariff;
AND WHEREAS the Corporation of the County of Elgin did pass By -Law No. 24-26 imposing
fees or charges on services or activities provided to persons by the County of Elgin's various
departments;
AND WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend the
fees and charges applicable to some of its services or activities, and to make provision for the
addition of taxes where appropriate.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as
follows:
1. THAT Planning Applications Fees as contained in Schedule "A" forming part of By -Law 24-26
setting out services and activities which are subject to fees and charges, and taxes where
applicable, be hereby amended to include:
Pre -submission consultation
$250.00
meeting (OPA / Draft Plan of
Subdivision
Pre -submission consultation
$100.00
meeting (consents & minor
applications)
Consent (new lot, boundary
$2,675.00
adjustment, easement)
Plan of Subdivision or Vacant
$12,000.00
Land Condominium
Extension to Draft Plan Approval
$750.00
Draft Plan Amendment (Redline
$1,250.00
revision
Plans of Condominium
$8,250.00
(excluding vacant land
Condominium Exemption
$1,750.00
County Official Plan Amendment
$7,000.00
Local Official Plan Amendment:
$2,000.00
(municipally - initiated Official
Plan Amendment exempt)
Part Lot Control Exem
.00
Area studies, Block Plans, or
$10,000.00
Expansions to Settlement
Boundaries
Resubmission fee
$250.00
Site Plan Control application
$250.00
review
OLT appeal
$100.00
3. THAT this by-law shall come into force and take effect on January 1, 2025.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF
DECEMBER 2024.
Blaine Parkin, ,
Chief Administrative Officer/Clerk. Warden
Page 397 of 398
COUNTY OF ELGIN
By -Law No. 24-46
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
DECEMBER 10 & 12, 2024 MEETINGS"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meetings held on December 10 and 12, 2024 be hereby
adopted and confirmed as if all such proceedings were expressly embodied in this by-
law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12T" DAY OF
DECEMBER, 2024.
Blaine Parkin, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 398 of 398