02 - June 25, 2024 Terrace Lodge Redevelopment Steering Committee MinutesTerrace Lodge Redevelopment Steering Committee
Minutes
June 25, 2024, 12:30 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Peter Dutchak, Director of Engineering Services
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Ryan Terpstra, Manager of Corporate Facilities
Jenna Fentie, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 12:35 p.m. with Warden Ketchabaw in the
chair.
2. Approval of Agenda
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the agenda for the June 25, 2024 meeting of the Terrace
Lodge Redevelopment Steering Committee be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the March 26, 2024 Terrace Lodge
Redevelopment Steering Committee meeting be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Manager of Corporate Facilities and Director of Homes and Seniors
Services - Terrace Lodge Redevelopment — June 2024 Project Update
and Temperature and Humidity Concerns
The Manager of Corporate Facilities and the Director of Homes and
Seniors Services presented the report that provides an update on the
status of the Terrace Lodge Redevelopment project in relation to Phase
Two (2) and Phase Three (3) of the project.
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the report titled "Terrace Lodge Redevelopment - June
2024 Project Update and Temperature and Humidity Concerns" from the
Manager of Corporate Facilities and the Director of Homes and Seniors
Services dated June 25, 2024 be received and filed.
Motion Carried.
6.2 Director of Financial Services/Treasurer - Terrace Lodge
Redevelopment - Construction Costs Update June 25, 2024
The Director of Financial Services/Treasurer presented the report that
provides the Committee with an update on costs incurred to date related
to the Terrace Lodge Redevelopment Project and contingency fund.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Terrace Lodge Redevelopment -
Construction Costs Update June 25, 2024" from the Director of Financial
Services/Treasurer, Director of Homes and Seniors Services, and
Manager of Corporate Facilities be received and filed.
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Motion Carried.
7. Other Business
None.
8. Correspondence
None.
9. Closed Meeting Items
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - LS 24-9 Construction Issue
(e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and (f) advice that is subject to
solicitor -client privilege, including communications necessary for that purpose.
Motion Carried.
9.1 Director of Legal Services - LS 24-9 Construction Issue
10. Motion to Rise and Report
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - LS 24-9 Construction Issue
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT the Director of Legal Services proceed as directed.
Motion Carried.
11. Date of Next Meeting
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The next Terrace Lodge Redevelopment Steering Committee meeting will be
held at the call of the Chair.
12. Adjournment
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 1:26 p.m. to meet again at the call of
the Chair.
Motion Carried.
Blaine Parkin, arden Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.
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