06 - July 22, 2024 Terrace Lodge Redevelopment Fundraising Committee MinutesTerrace Lodge Redevelopment Fundraising Committee
Minutes
July 22, 2024, 4:30 p.m.
Dutton Dunwich Boardroom
450 Sunset Drive
St Thomas ON
Members Present: Councillor Dominique Giguere
Kathryn Desrosiers, Town of Aylmer Councillor
Sarah Leitch, Township of Malahide Councillor
Jamie Chapman, Community Member
Jim Jenkins, Community Member
Members Absent: Amarilis Drouillard, Municipality of Dutton Dunwich Councillor
Wendy Carmichael, Community Member
Staff Present: Michele Harris, Director of Homes and Seniors Services
Tanya Noble, Manager of Program and Therapy Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
1. Call to Order
The meeting was called to order at 4:32 p.m. with Councillor Giguere in the chair.
2. Approval of the Agenda
Moved by: Kathryn Desrosiers
Seconded by: Sarah Leitch
RESOLVED THAT the agenda for the July 22, 2024 Terrace Lodge
Redevelopment Fundraising Committee meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Jamie Chapman
Seconded by: Sarah Leitch
RESOLVED THAT the minutes of the meeting held on June 24, 2024 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations
None.
6. Reports/Briefings
6.1 Director of Financial Services/Treasurer - Fundraising Financial
Update (to be circulated)
S. Leitch provided a verbal update on behalf of the Director of Financial
Services/Treasurer. No new donations were received this past month and
therefore a formal report was not submitted by the Director of Financial
Services/Treasurer.
Information has been entered from the Gala so that individual ticket
holders will receive their donation receipts, however the actual funds were
accounted for in last month's budget report.
The letter to the Gala donors will reflect $23,082 as the final number that
was raised.
The whisper glide wheelchair swings have been ordered and payment
was sent through wire transfer to the US as they would not accept a
cheque or credit card payment from Canada. The amount after
conversation was $21,176 and staff expect that there may be additional
cost for duty and unrebated HST when the order crosses the border.
Moved by: Kathryn Desrosiers
Seconded by: Jim Jenkins
RESOLVED THAT the verbal Fundraising Financial Update from the
Committee Treasurer be received and filed.
Motion Carried.
7. Fundraising Strategies
7.1 Charity Bowling Tournament
The Chair advised that website updates have been completed. The
Communications and Engagement Coordinator is preparing social media
advertisements that will be shared with committee members. The
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Committee discussed advertising in the following: Aylmer Express, myFM,
Villager Publications, Dorchester Signpost, Elgin This Month, Eastlink. The
Committee discussed requesting ads as a form of sponsorship, and the
publications would receive a donation receipt. Pledge sheets have been
created, and silent auction items are being requested.
The Chair noted that the Committee members will discuss roles for
planning the event following the meeting.
Councillor Giguere encouraged participation by Committee members and
members of the public.
7.2 Other Fundraising Strategies
Pampered Chef
J. Chapman advised that the Pampered Chef campaign is scheduled to
start on August 1 and run until August 31. A flyer has been circulated with
a QR code that will direct buyers to the website to place their orders.
There will also be an Open House on August 24. Committee members are
encouraged to send to anyone they know as the campaign should receive
30% of what is sold. Information will be included in the weekly update to
all County staff.
Letter to Donors
The Chair drafted a basic letter to send to donors thanking them for their
donations to the Gala. S. Leitch suggested adding the website address at
the bottom. S. Leitch will circulate the list of donors for Committee
members to check over to ensure that everyone is included. The letter will
also acknowledge the Kinsmen's support. The letter will also promote the
bowling tournament.
Items to Promote for the Website
The Committee discussed the items to promote on the website, and the
Chair advised that we are looking to raise $52,000 - $54,000 to cover the
remaining items and campaign expenses. The Committee discussed
promoting the sound system, the duet wheel chair bike, and balcony
furniture. The Chair noted that we can reassign money to items that
should be prioritized. The Committee discussed promoting one item at a
time with links to videos or more information about the item.
8. Other Business
None.
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9. Correspondence
None.
10. Closed Meeting Items
Moved by: Kathryn Desrosiers
Seconded by: Jamie Chapman
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meetinq Minutes - June 24, 2024
Closed Meetinq Item #2 - Donor Outreach Update
(b) personal matters about an identifiable individual, including municipal or local
board employees
Motion Carried.
10.1 Closed Meeting Minutes -June 24, 2024
10.2 Donor Outreach Update
11. Motion to Rise and Report
Moved by: Kathryn Desrosiers
Seconded by: Jim Jenkins
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meetinq Minutes - June 24, 2024
Moved by: Sarah Leitch
Seconded by: Jamie Chapman
RESOLVED THAT the June 24, 2024 Closed Meeting Minutes be adopted.
Motion Carried.
Closed Meetinq Item #2 - Donor Outreach Update
Moved by: Kathryn Desrosiers
Seconded by: Jim Jenkins
RESOLVED THAT the confidential donor outreach update be received for
information.
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Motion Carried.
12. Date of Next Meeting
The Terrace Lodge Redevelopment Fundraising Committee will meet again on
September 30, 2024.
13. Adjournment
Moved by: Jamie Chapman
Seconded by: Sarah Leitch
RESOLVED THAT we do now adjourn at 5:41p.m. to meet again on September
30 at 4:30 p.m.
Motion Carried.
Katherine Thompson, Dominique Gi ere,
Manager of Administrative
Services/Deputy Clerk
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Chair