01 - January 14, 2025 County Council Agenda Package00
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Elgin County Council
Regular Council Meeting
Orders of the Day
Tuesday, January 14, 2025, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/EIginCounty
Accessible formats available upon request.
Pages
1. Call to Order
2. Adoption of Minutes 3
3. Disclosure of Pecuniary Interest and the General Nature Thereof
4. Presenting Petitions, Presentations and Delegations
5. Committee of the Whole
6. Reports of Council, Outside Boards and Staff
6.1 Warden Jones -Warden's Activity Report (December 2024) 16
6.2 Warden Jones - 2025 Council Committee Appointments 18
6.3 Director of Engineering Services -East Road Pedestrian Crossing 29
Update
7. Council Correspondence
7.1 Items for Consideration
7.1.1 Letter from the Municipality of Central Elgin requesting that the 36
County of Elgin investigate speeding concerns on Centennial
Road between Elm Street and Southdale Line.
7.1.2 Letter from Dutton & District Lions Non -Profit Housing Inc. 37
requesting that a sidewalk be installed on Pioneer Line between
Miller Road and Currie Road in Dutton.
7.1.3 Letter from Southwestern Public Health requesting a delegation 38
to County Council at its January 28, 2025 meeting.
7.1.4 Letter from the Elgin Federation of Agriculture requesting that 39
County Council maintain the Farm Class Tax rate at 0.23
percent.
7.1.5
Letter from the Middlesex and Elgin Federations of Agriculture
requesting improved signage for agricultural equipment on
County roads.
7.2 Items for Information (Consent Agenda)
7.2.1
Letter from Hon. Paul Calandra, Minister of Municipal Affairs
and Housing, introducing the proposed Municipal Accountability
Act, 2024.
7.2.2
Letter from the Municipality of Central Elgin supporting the
appointment of Carleen Green to the Elgin/Central Elgin Joint
Accessibility Advisory Committee.
7.2.3
Letter from Hon. Paul Calandra, Minister of Municipal Affairs
and Housing, regarding the Encampment Response Initiative
and Last Mile Funding.
7.2.4
Resolution from the Town of Cobalt requesting that the Province
of Ontario resume the assessment cycle.
7.2.5
Invitation from the County of Middlesex to attend the Official
Plan Public Meeting on Tuesday, January 14, 2025.
7.2.6
Western Ontario Wardens' Caucus December 2024 Newsletter.
8. Other Business
8.1 Statements/Inquiries by Members
8.2 Notice of Motion
8.3 Matters of Urgency
9. Closed Meeting Items
9.1 Closed Meeting Minutes - December 12, 2024
10. Motion to Rise and Report
11. Motion to Adopt Recommendations from the Committee of the Whole
12. Consideration of By -Laws
12.1 By -Law No. 25-01 Committee By -Law Amendment
12.2 By -Law No. 25-02 Operation of the Elgin County Museum
12.3 By -Law No. 25-03 Confirmation
13. Adjournment
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Elgin County Council
Minutes
Annual Warden's Election
December 10, 2024, 7:00 p.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Councillor Ed Ketchabaw
Councillor Grant Jones
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Andrew Sloan (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Brian Masschaele, Director of Community & Cultural Services
Amy Thomson, Director of Human Resources
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Andrea Loughlean, Manager of Emergency Management &
Elgin -Middlesex Regional Fire School
Alexis Leitch, Manager of Financial Services
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. CALL TO ORDER
The Council of the County of Elgin met this 10th day of December, 2024 at 7:01
p.m. The Chief Administrative Officer/Clerk presided as Chair of the meeting in
accordance with Council's Procedural By -Law No. 19-41, as amended by By -Law
No. 24-40.
2. ELECTION OF WARDEN
The Chief Administrative Officer/Clerk asked Members of Council wishing to run
for the Office of the Warden to stand. Councillor Jones and Councillor Widner
offered their candidacy for the position of Elgin County Warden for 2025.
Each candidate was offered the opportunity to address Council for up to five
minutes.
Voting was done by secret ballot and ballots were counted by the Chief
Administrative Officer/Clerk in the presence of Rob Foster from Graham Scott
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Enns who had been appointed by the Chief Administrative Officer/Clerk as
scrutineer.
The Chief Administrative Officer/Clerk announced that the 2025 Elgin County
Warden is Councillor Jones.
3. ADMINISTERING AND SIGNING OF DECLARATION OF OFFICE
Warden Jones took the Declaration of Office administered by the Chief
Administrative Officer/Clerk.
4. GOWNING
The Warden was gowned, and the Chief Administrative Officer/Clerk presented
the 2025 Warden to Council.
The Chief Administrative Officer/Clerk announced Councillor Ketchabaw as the
2025 Deputy Warden.
5. PRESENTATION BY PAST WARDEN
The Warden was officially presented with the Chain of Office, the Lord Elgin
Watch, and the Gavel of Office by 2023/24 Elgin County Warden Ed Ketchabaw.
6. WARDEN'S ADDRESS
Warden Jones delivered his Inaugural Address to Council.
7. RESOLUTION TO DESTROY THE BALLOTS (if required)
Moved by: Councillor Ketchabaw
Seconded by: Councillor Noble
RESOLVED THAT Council direct the Chief Administrative Officer/Clerk destroy
ballots in accordance with section 9(f)(xi) of Procedural By -Law No. 19-41, as
amended by By -Law No. 24-40.
Motion Carried.
8. RECESS
Moved by: Councillor Giguere
Seconded by: Councillor Widner
RESOLVED THAT Council recess at 7:34 p.m. and reconvene at 9:00 a.m. on
December 12, 2024.
Motion Carried.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk Warden
P,
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Elgin County Council
Minutes
December 12, 2024, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan (virtual)
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham (virtual)
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Brian Masschaele, Director of Community & Cultural Services
Amy Thomson, Director of Human Resources (virtual)
Nicholas Loeb, Director of Legal Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Mike Hoogstra, Manager of Procurement and Risk
Ryan Terpstra, Manager of Corporate Facilities
Andrea Loughlean, Manager of Emergency Management &
Elgin -Middlesex Regional Fire School
Paul Clarke, Junior Planner
Madeleine Howard, Curator
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 9:00 a.m. with Warden Jones in the chair.
2. Adoption of Minutes
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
RESOLVED THAT the minutes of the meeting held on November 26, 2024 be
adopted.
Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
4. Presenting Petitions, Presentations and Delegations
4.1 Southwestern Public Health & Planet Youth Elgin -St. Thomas
Coalition - Planet Youth Presentation
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Planet Youth Elgin -St. Thomas Coalition Member Charlee Kirby and the
Southwestern Public Health (SWPH) Health Promoter and Planet Youth
Elgin -St. Thomas Coalition Lead Jessica Austin provided a presentation to
County Council detailing the Planet Youth Icelandic Model for Substance
Prevention and how the Coalition is adapting this model to tackle youth
substance use and wellbeing in our region.
Moved by: Councillor Giguere
Seconded by: Councillor Couckuyt
RESOLVED THAT the presentation from the Planet Youth St. Thomas -
Elgin Coalition be received and filed.
Motion Carried.
4.2 Town of Aylmer Chief Administrative Officer - County Collaboration -
Library Services Facilities Funding
The Chief Administrative Officer of the Town of Aylmer provided a
delegation to County Council regarding Correspondence Item 7.1.1
request for the Library Board to establish a stakeholders committee.
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Hentz
RESOLVED THAT the delegation from the Chief Administrative Officer of
the Town of Aylmer be received and filed.
Motion Carried.
5. Committee of the Whole
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. Reports of Council, Outside Boards and Staff
6.1 2023/2024 Warden Ed Ketchabaw - Warden's Activity Report
(November/December 2024)
2023/2024 Warden Ed Ketchabaw presented the report detailing his
activities as Warden for the month of November and early December
2024.
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Warden's Activity Report
(November/December 2024)" from the 2023/2024 Warden Ed Ketchabaw
dated December 12, 2024 be received and filed.
Motion Carried.
6.2 Elgin County Land Division Chairman Tom Marks - Elgin County
Land Division 2024 Annual Report
Chairman of the Elgin County Land Division Committee, Tom Marks, and
Junior Planner/Secretary Treasurer of the Elgin County Land Division
Committee, Paul Clarke, presented the Elgin County Land Division
Committee's 2024 Annual Report.
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
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RESOLVED THAT the report titled "Elgin County Land Division 2024
Annual Report" from the Elgin County Land Division Committee Chairman
and the Secretary -Treasurer dated December 12, 2024 be received and
filed.
Motion Carried.
6.3 Joint Accessibility Advisory Committee Chair Tom Marks — Joint
Accessibility Advisory Committee 2024 Annual Report
The Chair of the Joint Accessibility Advisory Committee, Tom Marks,
presented the Joint Accessibility Advisory Committee's 2024 Annual
Report.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT the report titled "Joint Accessibility Advisory Committee
2024 Annual Report" from the Committee Chair dated December 12, 2024
be received and filed.
Motion Carried.
6.4 Finance Committee Chair Ed Ketchabaw - Finance Committee 2024
Annual Report
The Finance Committee Chair Ed Ketchabaw presented the Finance
Committee's 2024 Annual Report.
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Finance Committee 2024 Annual
Report" from the Committee Chair dated December 12, 2024 be received
and filed.
Motion Carried.
6.5 Growth Planning Steering Committee Chair Ed Ketchabaw - Growth
Planning Steering Committee 2024 Annual Report
The Growth Planning Steering Committee Chair Ed Ketchabaw presented
the Growth Planning Steering Committee's 2024 Annual Report.
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Growth Planning Steering Committee
2024 Annual Report" from the Committee Chair dated December 12, 2024
be received and filed.
Motion Carried.
6.6 Human Resources Committee Chair Ed Ketchabaw — Human
Resources Committee 2024 Annual Report
Human Resources Committee Chair Ed Ketchabaw presented the Human
Resources Committee's 2024 Annual Report.
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Human Resources Committee 2024
Annual Report" from the Committee Chair dated December 12, 2024 be
received and filed.
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Motion Carried.
6.7 Rural Initiatives and Planning Advisory Committee Chair Ed
Ketchabaw - Rural Initiatives and Planning Advisory Committee 2024
Annual Report
The Chair of the Rural Initiatives and Planning Advisory Committee
presented the Rural Initiatives and Planning Advisory Committee 2024
Annual Report.
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the report titled "Rural Initiatives and Planning Advisory
Committee Annual Report" from the Committee Chair dated December 12,
2024 be received and filed.
Motion Carried.
6.8 Terrace Lodge Redevelopment Steering Committee Chair Ed
Ketchabaw - Terrace Lodge Redevelopment Steering Committee
2024 Annual Report
The Chair of the Terrace Lodge Redevelopment Steering Committee
presented the Terrace Lodge Redevelopment Steering Committee 2024
Annual Report.
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Terrace Lodge Redevelopment
Steering Committee 2024 Annual Report" from the Committee Chair dated
December 12, 2024 be received and filed.
Motion Carried.
6.9 Councillor Giguere, Councillor Hentz, and the Curator - Elgin County
Museum 2024 Annual Report
Councillor Giguere, Councillor Hentz, and the Curator presented the Elgin
County Museum 2024 Annual Report.
Moved by: Councillor Giguere
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the report titled "Elgin County Museum 2024 Annual
Report" from Councillor Dominique Giguere, Councillor Mike Hentz, and
the Curator dated December 12, 2024 be received and filed.
Motion Carried.
6.10 Councillor Giguere, Councillor Hentz, Director of Community and
Cultural Services, and the Curator - Dissolution of Elgin County
Museum Advisory Committee
Councillor Giguere, Councillor Hentz, the Director of Community and
Cultural Services, and the Curator presented the report seeking Council's
direction on dissolving the Elgin County Museum Advisory Committee.
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT the Elgin County Museum Advisory Committee be
hereby dissolved subject to the terms and conditions outlined in the
December 12, 2024 report titled "Dissolution of Elgin County Museum
Advisory Committee"; and
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THAT By -Law No. 21-38 "Being a By -Law to Provide for the Operation of
the Elgin County Museum" and By -Law 23-01 "To Define The Mandate
And Meeting Procedures for Committees Established by the Corporation
of the County of Elgin" be accordingly amended for the future adoption by
Elgin County Council; and
THAT the Warden on behalf of Elgin County Council issue letters of
appreciation to the volunteer members of the Elgin County Museum
Advisory Committee thanking them for their past service.
Motion Carried.
6.11 Manager of Procurement and Risk - Procurement Activity Report Q3
(July 1, 2024 to September 30, 2024)
The Manager of Procurement and Risk presented the report detailing
Procurement Activity from July 1, 2024 to September 30, 2024.
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Procurement Activity Report Q3 (July
1) 2024 to September 30, 2024)" from the Manager of Procurement & Risk
dated December 12, 2024 be received and filed.
Motion Carried.
6.12 Manager of Procurement and Risk - Integrity Commissioner and
Closed Meeting Investigator — Contract Award
The Manager of Procurement and Risk presented a report seeking
Council's direction on awarding the Integrity Commissioner and Closed
Meeting Investigator Services contract.
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Couckuyt
RESOLVED THAT the contract for Integrity Commissioner and Closed
Meeting Investigator be awarded to ADR Chambers Inc. for the period of
January 1, 2025 to May 31, 2027; and
THAT the Warden and Chief Administrative Officer/Clerk be authorized to
sign a contract on terms acceptable to the Director of Legal Services.
Motion Carried.
6.13 Director of Engineering Services - Engineering Services — Village of
Fingal Reconstruction — Contract Award
Council recessed at 10:06 a.m. and reconvened at 10:21 a.m.
The Director of Engineering Services presented the report seeking
Council's direction to award the Request for Proposal 2024-P33 contract
for Engineering Services associated with the Village of Fingal
Reconstruction project.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the contract for Engineering Services associated with
the Village of Fingal Reconstruction project, Request for Proposal 2024-
P33 be awarded to AECOM Canada Ltd. in the amount of $628,039.00
(excluding HST); and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
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Motion Carried.
6.14 Director of Engineering Services - Parking By -Law Amendments
The Director of Engineering Services presented the report to Council
identifying two areas along County roads where staff recommends the
establishment of restricted parking to facilitate the safe and orderly flow of
traffic.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the report titled "Parking By -Law Amendments" from
the Director of Engineering Services dated December 12, 2024 be
received and filed; and
THAT By -Law 20-05, "being a consolidated By -Law for the regulation of
traffic including parking on County roads" be amended to incorporate the
following restricted parking locations:
• St. George Street (CR 26) from Wellington Road to Parkins
Avenue, being a distance of 1,290m.
• Fulton Street (CR 41) from Elm Street to Snow Street, being a total
distance of 190m.
Motion Carried.
6.15 Manager of Emergency Management & Elgin Middlesex Regional Fire
School - Emergency Management By -Law and Plan Update
The Manger of Emergency Services & Elgin Middlesex Regional Fire
School presented the report seeking Council's approval to update the
County by-laws that adopt and/or appoints the Emergency Management
program, emergency response plan, and Community Emergency
Management Coordinator into one all -encompassing by-law.
Moved by: Councillor Giguere
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Emergency Management By -Law and
Plan Update" from the Manager of Emergency Management & Elgin
Middlesex Regional Fire School dated December 12, 2024 be received
and filed.
Motion Carried.
6.16 Manager of Administrative Services/Deputy Clerk - Proposed
Changes to Elgin County Council Meeting Structure
The Manager of Administrative Services/Deputy Clerk presented the
report seeking Council's feedback on proposed changes to the existing
structure of Council meetings in follow-up to Council's direction at the
October 22, 2024 meeting.
Councillor Sloan left the meeting at 11:02 a.m.
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Proposed Changes to Elgin County
Council Meeting Structure" from the Manager of Administrative
Services/Deputy Clerk dated December 12, 2024 be received and filed;
and
THAT County Council provide feedback to staff regarding the proposed
Elgin County Council meeting structure; and
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THAT this feedback be incorporated into a draft Procedural By -Law to be
brought forward for Council's consideration.
Motion Carried.
6.17 Director of Legal Services and Director of Planning and Development
- LS 24-12 — Planning Services Agreement
The Director of Legal Services and the Director of Planning and
Development presented the report seeking Council's approval of a shared
planning services agreement.
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "LS 24-12 — Planning Services
Agreement" from the Director of Legal Services and the Director of
Planning and Development dated December 12, 2024 be received and
filed; and
THAT the Council of the Corporation of the County of Elgin approve the
form of agreement for County planning services to be rendered to
interested local municipal partners, substantially in the form of the
attached Appendix "A" for presentation and negotiation with local
municipalities; and
THAT planning staff be directed to continue discussions with County local
municipal partners in providing planning services; and
THAT the Director of Planning and Development be authorized to execute
planning service agreement(s) with local municipalities and any related
supplemental documents.
Motion Carried.
6.18 Director of Planning and Development - Approval of the West Elgin
Official Plan
The Director of Planning and Development and the County Planning
Consultant, Paul Hicks, Principal & Associate of Re:Public Urbanism,
provided Council with information required to consider granting approval to
the Official Plan of the Municipality of West Elgin.
Moved by: Councillor Leatham
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the Council of the Corporation of the County of Elgin
repeals the Official Plan of the Municipality of West Elgin as adopted by
By-law No. 2008-13 and all subsequent amendments thereto; and
THAT the Council of the Corporation of the County of Elgin modifies and
approves the Official Plan of the Municipality of West Elgin as adopted by
By-law 2023-75 as detailed in the attached decision; and
THAT staff be directed to provide notice of this decision in accordance
with the Planning Act.
Motion Carried.
7. Council Correspondence
7.1 Items for Consideration
7.1.1 Email and attachments from the Town of Aylmer re: County
Collaboration - Library Services, Facilities & Funding
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Ketchabaw
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RESOLVED THAT Council direct the Director of Community and
Cultural Services to bring forward a report regarding the Town of
Aylmer's request to establish a committee to advance the matter of the
Aylmer Library.
Motion Carried.
7.2 Items for Information (Consent Agenda)
Moved by: Councillor Giguere
Seconded by: Councillor Noble
RESOLVED THAT the Warden write to the Home Builder's Association
acknowledging receipt of their letter and its inclusion as part of the
December 12, 2024 Council Agenda and establish the development of a
plan for increased relationship building and communication going forward.
Motion Carried.
Moved by: Councillor Widner
Seconded by: Councillor Leatham
RESOLVED THAT Elgin County Council support the resolution from
Saugeen Shores regarding intimate partner violence.
Motion Carried.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT Correspondence Items 7.2.1 and 7.2.3 and 7.2.4 be
received and filed.
Motion Carried.
7.2.1 Letter from Minister Calandra re: changes to the Planning Act to
accelerate implementation of the province's additional residential
unit (ARU) framework
7.2.2 Resolution from Saugeen Shores re: Intimate Partner Violence
7.2.3 Resolution from Township of Puslinch re: enabling greater use of
excess soil
7.2.4 Resolution from Town of New Tecumseth re: Land Transfer Tax
7.2.5 Home Builders Association - Planning Fees
8. Other Business
8.1 Statements/Inquiries by Members
8.1.1 Deputy Warden Ketchabaw - Holiday Parades
Deputy Warden Ketchabaw stated that there are two remaining 2024
Christmas parades in Elgin County on Saturday, December 14, 2024 in
Straffordville and Dutton. Warden Jones stated that he intends to
attend and invited other Councillors to join.
8.1.2 Warden Jones - Elgincentives Program
Warden Jones stated that the Manager of Economic Development,
Tourism and Strategic Initiatives invites residents and business to
share their feedback regarding "Elgincentives", Elgin County's
Community Improvement Plan, through an open survey on
www.engageelgin.ca under "Elgincentives Review."
8.2 Notice of Motion
"Loll
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None.
8.3 Matters of Urgency
None.
9. Closed Meeting Items
Councillor Noble left the meeting at 11:54 a.m.
Moved by: Councillor Noble
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - November 26, 2024
Closed Meeting_ Item #2 - Approval of Commercial Lease - Ontario Clean Water
Agency
(c) a proposed or pending acquisition or disposition of land by the municipality or
local board.
Motion Carried.
9.1 Closed Meeting Minutes - November 26, 2024
9.2 Director of Engineering Services - Approval of Commercial Lease —
Ontario Clean Water Agency
10. Motion to Rise and Report
Moved by: Councillor Couckuyt
Seconded by: Councillor Giguere
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - November 26, 2024
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the closed meeting minutes from the meeting held on
November 26, 2024 be adopted.
Motion Carried.
Closed Meeting Item #2 - Approval of Commercial Lease - Ontario Clean Water
Agency
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Approval of Commercial Lease - Ontario
Clean Water Agency" from Ryan Terpstra, Manager of Corporate Facilities dated
December 12, 2024 be received and filed; and
THAT Elgin County Council approve a new commercial one-year term Lease
Agreement between Ontario Clean Water Agency (OCWA), and Elgin County in
relation to Suites 305 and 370. Lease is commencing November 1, 2024, at an
annual rent of $41,202.
.9
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Motion Carried.
11. Motion to Adopt Recommendations from the Committee of the Whole
Moved by: Councillor Giguere
Seconded by: Councillor Leatham
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. Consideration of By -Laws
12.1 By -Law No. 24-42 No -Parking Amendment St. George Street and
Fulton Street
BEING a By -Law to Amend the Schedule to By -Law No. 20-05 Being a
Consolidated By -Law for the Regulation of Traffic Including Parking on
County Roads.
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
RESOLVED THAT By -Law No. 24-42 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.2 By -Law No. 24-43 Elgin Emergency Management Program and
Emergency Response Plan By -Law
BEING a By -Law to Adopt an Emergency Management Program and
Emergency Response Plan for the County of Elgin and to Meet Other
Requirements under the Emergency Management and Civil Protection
Act.
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT By -Law No. 24-43 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.3 By -Law No. 24-44 To Appoint ADR Chambers Inc.
BEING a By -Law to Appoint ADR Chambers Inc. as the Integrity
Commissioner and Closed Meeting Investigator for the Corporation of the
County of Elgin and to Repeal By -Law 22-43.
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT By -Law No. 24-44 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.4 By -Law No. 24-45 Fees and Charges By -Law Amendment
BEING a By -Law to Amend By -Law 24-26 A Schedule of Services and
Activities Subject to Fees and Charges by the County of Elgin.
Moved by: Councillor Giguere
Seconded by: Councillor Leatham
10
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RESOLVED THAT By -Law No. 24-45 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.5 By -Law No. 24-46 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the December 10 & 12, 2024
Meetings.
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
RESOLVED THAT By -Law No. 24-46 be now read a first, second, and
third time and finally passed.
Motion Carried.
13. Adjournment
Moved by: Councillor Giguere
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 12:01 p.m. to meet again on January
14, 2025 at 9:00 a.m.
Motion Carried.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
11
Page 15 of 75
1100
EigunC(l)un-ty
Report to County Council
From: Grant Jones, Warden
Date: January 14, 2025
Subject: Warden's Activity Report (December 2024)
Recommendation:
THAT the report titled "Warden's Activity Report (December 2024) dated January 14,
2025 from Warden Jones be received and filed.
Introduction:
The purpose of this report is to provide a high-level summary of the meetings and
official functions I have attended during the month of December as Elgin County
Warden.
Background and Discussion:
Events/Meetings Attended by Warden:
December 2024:
• Warden's Election (December 10)
• County Council (December 12)
• Straffordville Santa Claus Parade (December 14)
• Dutton Santa Claus Parade (December 14)
• Health Recruitment Partnership Medical Student Networking Event (December
28)
Financial Implications:
None.
Page 16 of 75
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Elgin County continues to work with and find ways to collaborate with Elgin's municipal
partners.
Communication Requirements:
None.
Conclusion:
am deeply honored to have been selected by my colleagues for the office of Warden.
eagerly anticipate representing the County and advocating for its interests at events and
meetings throughout the year.
All of which is Respectfully Submitted
Grant Jones
Warden
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 17 of 75
1100
EigunC(l)un-ty
Report to County Council
From: Grant Jones, Warden
Date: January 14, 2025
Subject: 2025 Council Committee Appointments
Recommendations:
THAT County Council approve the Council Committee and Local Board Appointments
for 2025 as recommended by Warden Jones; and
THAT Schedule F of By -Law No. 23-01 be repealed and replaced with Appendix 1 as
attached to the January 14, 2025 report titled "2025 Council Committee Appointments".
Introduction/Discussion:
Pursuant to Council's Committee By -Law No. 23-01, terms of Councillor appointments
to Council Committees and Local Boards are recommended by the Warden and
submitted to County Council for approval on an annual basis. Recommended
appointments for 2025 are included in Appendix 1 for Council's review and approval.
Financial Implications:
None.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
rage its of ro
Local Municipal Partner Impact:
None.
Communication Requirements:
Correspondence will be sent to relevant departments and local boards announcing the
appointments for 2025.
Conclusion:
It is recommended that Council review and approve the 2025 Council Committee and
Local Board Appointments as detailed in Appendix 1.
All of which is Respectfully Submitted
Grant Jones
Warden
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 19 of 75
Schedule F — Council Appointments to Committees/Boards/Agencies
Committee
Committee
Appointed Members
Date of
Type
Appointment
A-1 —
Terrace Lodge
. Warden Jones
January 14, 2025
Standing
Redevelopment
• Councillor Widner
Committee
Steering
• Councillor Noble
Committee
. Councillor Couckuyt
A-1 — Sub-
Terrace Lodge
. Councillor Giguere
January 14, 2025
Committee
Redevelopment
Fundraising
Committee
A-4 —
Human Resources
. Warden Jones
January 14, 2025
Standing
Committee
Deputy Warden
Committee
Ketchabaw
• Councillor Widner
• Councillor Sloan
A-5 —
Council Finance
. Committee of the
January 14, 2025
Standing
Committee
Whole/ Elgin County
Committee
Council
A-6 —
Growth Planning
. Warden Jones
January 14, 2025
Standing
Steering
. Councillor Giguere
Committee
Committee
Deputy Warden
Ketchabaw
• Councillor Noble
B-1 —Advisory
Community Safety
• Warden Jones
January 14, 2025
Committee
and Well -Being
Integration Table
C-1 —
Rural
. Warden Jones
January 14, 2025
Legislated
Initiatives/Planning
. Deputy Warden
Committees
Advisory
Ketchabaw
Committee
• Councillor Leatham
• Councillor Widner
C-2-
Homes Committee
. Committee of the
January 14, 2025
Legislated
of Management
Whole/Elgin County
Committees
Council
D-1 —
Southwestern
• Warden Jones
January 14, 2025
Agencies and
Public Health —
• Councillor Couckuyt
Boards with
Board of Health
Council
Appointees
D-1 —
City -County Liaison
• County Council or as
January 14, 2025
Agencies and
Committee
represented by the
Boards with
Warden
Council
Appointees
D-1 —
Health Recruitment
• Warden Jones
January 14, 2025
Agencies and
Partnership
• Councillor Couckuyt
Boards with
Council
Appointees
D-1 —
Joint Accessibility
. Councillor Noble
January 14, 2025
Agencies and
Advisory
Boards with
Committee
Council
Appointees
D-1 —
Elgin Clean Water
. Councillor Hentz
January 14, 2025
Agencies and
Advisory
Boards with
Committee
Page 20 of 75
Committee
Committee
Appointed Members
Date of
Type
Appointment
Council
Appointees
D-1 —
Green Lane
Councillor Hentz
January 14, 2025
Agencies and
Community Trust
Boards with
Committee
Council
Appointees
D-1 —
Waste
Committee of the
January 14, 2025
Agencies and
Management
Whole/Elgin County
Boards with
Committee
Council
Council
Appointees
D-1 —
Western Ontario
• Warden Jones
No appointment
Agencies and
Wardens Caucus
. Alternate: Deputy
required
Boards with
Warden Ketchabaw
Council
Appointees
D1 -Agencies
SWIFT Network
. Councillor Giguere
Council
and Boards
recommends,
with Council
SWIFT appoints
Appointees
D1 —Agencies
St. Thomas -Elgin
Councillor Giguere
January 14, 2025
and Boards
Public Art Centre
with Council
Appointees
D1 —Agencies
South Central
. Deputy Warden
January 14,2025
and Boards
Ontario Regional
Ketchabaw
with Council
Economic
. Councillor Noble
Appointees
Development
(SCOR)
Page 21 of 75
789 Broadway Street
Wyoming ON I NON ITO
sWiftruralbroadband.ca @
November 1, 2024
Sent VIA Electronic Mail
Warden Ed Ketchabaw and Members of Elgin County Council.
RE: 2025 SWIFT Board Member Representation
At the October 18t" board meeting the SWIFT Board of Directors set the 2025 Annual
General Meeting (AGM) date to May 9, 2025. At the end of the 2025 AGM Elgin
County's representative on the SWIFT board, Dominique Giguere, will end her current
two-year term.
At this time, SWIFT asks that Elgin County either reappoint the current SWIFT
representative to the SWIFT Board or nominate a member of council for consideration
as a WOWC member representative. This appointment is a two-year term ending at the
2027 AGM. As noted in the attached Board of Directors Selection Whitepaper "If a
Director is appointed for a 2-year term and is not re-elected after the municipal
election their term will end at the next AGM ".
We respectfully ask that nominee/re-appointee confirm their availability for the May 9,
2025 AGM and Inaugural Board meeting and submit, along with the supporting council
resolution, a completed online application form for SWIFT's consideration.
We ask that Elgin County Council confirm support for their council nominee through
resolution, and that such supported applications be submitted by January 24, 2025 to
SWIFT's Executive Assistant Jen Broos jen. broos@swiftrura I broad ba nd.ca.. Please find
below important dates for the SWIFT Board of Director selection process:
Page 22 of 75
24-Jan-25
WOWC and Contributing Director Applications due date
14-Feb-25
SWIFT Executive Committee meeting to review applications for eligibility
14-Feb-25
Contributing Member class partner and candidate notified
7-Mar-25
WOWC Caucus meeting and approval of SWIFT Director candidates
16-Apr-25
SWIFT New Directors Orientation
9-May-25
SWIFT AGM and Directors confirmation vote
9-May-25
SWIFT Inaugural Board meeting
Should you have any questions regarding the Director selection process, please
contact either myself or Executive Assistant Jen Broos.
The SWIFT Board and staff extend their sincere appreciation for your continued
support.
Thank you for your attention to this matter.
Regards,
Barry Field
SWIFT Executive Director
519-319-1 1 12
.......irr .fii I s if �iruir I fir in d . ca
Cc:
Dominique Giguere, SWIFT Board of Director
Blaine Parkin, Elgin County CAO
Jen Broos, SWIFT Executive Assistant
Encl:
Board of Directors Terms of Reference
Board of Directors Selection Whitepaper
Board of Directors Application
Page 23 of 75
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.......... .
SWIFT Board Directors have the opportunity to:
a) Serve atwo-year term with the objective of helping SWIFT achieve its vison.
b) Apply their skills and expertise to help develop the strategic direction of SWIFT.
c) Gain valuable insight and experience developing and implementing policies that
promote the region's economic success.
d) Help build a better region by supporting the ongoing development of broadband
infrastructure.
e) Have an impact on the day-to-day lives of Ontarians by enhancing the quality of
their experiences online.
The role of the SWIFT Board Directors is to help foster the development of SWIFT. The board
provides strategic direction and oversight for the corporation. As well, the board plays a
key role in helping build broadband in southwest Ontario, Caledon and Niagara.
A SWIFT Board Director is responsible to:
a) Provide strategic direction and oversight for the SWIFT Project.
b) Help develop and implement policies that support the SWIFT vison.
c) Attend four to six in -person weekday meetings in various locations across
southwest Ontario, Caledon and Niagara and the Annual General Meeting (travel
and expenses are reimbursed).
d) Participate in committee work and associated conference calls.
e) Approve SWIFT's corporate plan and annual budget.
Directors are expected to serve on committees and attend board meetings regularly.
If elected to the board, successful candidates are expected to attend the Annual
General Meeting (AGM) and the inaugural board meeting in April of each year.
The SWIFT board has a board skills matrix (see Appendix A) that outlines the skills and
experience SWIFT looks for when reviewing applications.
Page 24 of 75
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SWIFT seeks members who have:
a) Experience in the telecommunications industry;
b) Finance, accounting and audit experience;
c) Legal experience;
d) Senior organization leadership;
e) Experience with and understanding of the board's oversight role with respect to
risk management; and
f) Previous board experience with solid understanding of board governance.
Director C s
The SWIFT board is broken into two classes:
a) WOWC Directors - up to fifteen (15) directors elected by the WOWC (Western
Ontario Wardens Caucus) Member class that includes the 15 upper and single tier
municipalities of the WOWC.
b) Contributing Directors - up to five (5) directors elected by the Contributing Member
class that includes the other municipalities that have funded the project and are
not members of the Western Ontario Wardens Caucus (WOWC).
o �J DirectorrPerm I e. )
The term length for open WOWC and Contributing Directors is two years.
Term limits have been set to eight (8) years total for all classes of director.
To be eligible to become a director, an individual must:
a) Consent to be a candidate, and, if elected, a director;
b) Must not be a direct employee or director of a Telecom Service Provider (example,
Municipal Utility-Telcom, Telecom Cooperative, etc.); and
c) On application due date;
I. is 18 years of age or older;
II. has not been declared incapable by a court in Canada or in another
country; and
III. does not have the status of a bankrupt.
Page 25 of 75
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e as
Joining the board as a WOWC Director is open to individuals who are members of the
board of directors of the Western Ontario Wardens' Caucus and/or an elected official of
a WOWC Member.
Becoming a WOWC Director can be achieved by following these steps:
a) Each WOWC Member will nominate a representative to the board via a resolution
of council.
b) Member nominee will complete SWIFT's online application.
c) SWIFT Executive Committee reviews each application for eligibility. Candidates
may be contacted by the Executive Committee with follow-up questions to help
make their decision. The list of eligible candidates is then forwarded to WOWC for
review and approval.
d) WOWC reviews the candidates and presents the slate to the WOWC Caucus for
approval.
e) Formal appointment of the WOWC member slate at the SWIFT AGM.
Both WOWC and Contributing Directors who have previously served on the Board and
are nominated to serve another term are not required to resubmit an application.
(step b.)
Joining the board as a Contributing Director is open to elected officials of a municipality
that is (i) not a member of the Western Ontario Wardens' Caucus and (ii) a member of
the Corporation. Contributing Directors must be an elected official of a municipality that
is a Contributing Member of the Corporation.
Becoming a Contributing Director can be achieved by following these steps:
a) Each Contributing Member will nominate a representative to the board via a
resolution of council.
b) Member nominee will complete SWIFT's online application.
c) SWIFT Executive Committee reviews each application for eligibility. Candidates
may be contacted by the Executive Committee with follow-up questions to help
make their decision.
d) The slate will be confirmed by a vote at the SWIFT AGM.
Both WOWC and Contributing Directors who have previously served on the Board and
are nominated to serve another term are not required to resubmit an application.
(step b.)
Page 26 of 75
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uu IIIIII
Remuneration for elected directors is based on an annual resolution passed by the Board
of Directors. This remuneration includes an annual base salary, per meeting per diem and
reimbursed expenses.
Both classes of elected directors of SWIFT are given remuneration to recognize their time
and effort and to help the organization attract and retain experienced and
knowledgeable members to its board.
What teens .. on r-uors i
Directors are compensated based on their role within the board of directors, the number
and types of meetings they attend, and any additional committee work performed.
Page 27 of 75
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I�umlll uuuuuuu iiiiiiw�� Illluull iiiiiii IIIIII iii .iiiiiii i llhiii�iiiii
m � IIII
Following is the board skills matrix.
Previous Board of Directors
Experience in serving on public, private, or not -for -profit Boards
Experience
operating with strong governance policies and practices.
Not -for -Profit and Public -Sector
Not -for -Profit and Public -sector experience including
Experience
knowledge of how governments operate, and the Canadian
regulatory regime in which SWIFT operates.
Organizational Strategic
Experience with planning, evaluating, and developing
Planning
organizational strategic plans, and allocating resources to
achieve desired outcomes. This includes a demonstrated ability
to focus on longer -term goals and strategic outcomes, as
separate from day-to-day management and operational
experience.
Business/Corporate Planning
Experience in business/corporate planning for public, private, or
not -for -profit sectors.
Financial Management
Understanding of financial operational management and the
Knowledge
proper application of internal controls for public, private, or not -
for -profit sectors.
Accounting and
Financial literacy and knowledge of financial reporting, and
Audit Experience
knowledge of the considerations and issues associated with the
auditing requirements for public, private or not -for -profit sectors.
Risk Management Experience
Experience in the process of identifying principal enterprise -
wide corporate risks and to ensure that management has
implemented the appropriate systems to mitigate and manage
risk.
Legal Background
Background, experience, and understanding of the areas of
law related to SWIFT's business, such as contract, Telecom, IT,
privacy, trademark, patent, etc.
Human Resources Experience
Understanding of human resource considerations and issues
such as executive recruitment, succession planning, total
compensation, performance management and organizational
development.
Telecommunications Industry
Telecommunications experience related to SWIFT's line of
Experience
business and mandate, including an understanding of
emerging industry trends.
Technical Knowledge
Experience and understanding of telecommunications
technology including wireline and wireless technologies.
Marketing and
Experience in marketing and communications.
Communications Experience
Page 28 of 75
1100
EigunC(l)un-ty
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Date: January 14, 2025
Subject: East Road Pedestrian Crossing Update
Recommendation(s):
THAT the report titled "East Road Pedestrian Crossing Update" from the Director of
Engineering Services dated January 14, 2025 be received and filed, and;
THAT the stop sign on Joseph Street at East Road be removed and the intersection be
reinstated to a three-way stop controlled intersection, and;
THAT the posted speed limit be reduced from 40km/h to 30km/h on Joseph Street and
that the necessary by-law be amended.
Introduction:
A new pedestrian crossing and sidewalk extension has been installed on East Road. In
order to complete the project as planned, this report seeks Council approval to remove
the previously installed stop sign at the East Road/Joseph Street intersection and
reduce the posted speed limit on Joseph Street hill to 30km/h to provide sufficient sight
distance for drivers and pedestrians.
Background and Discussion:
The County had received concerns regarding pedestrian safety at the corner of East
Road, Joseph Street, Currie Boulevard and Prospect Street in the Village of Port
Stanley. This intersection has unique geometry due to the steep terrain on the east side
of the village and Joseph Street (CR 23) is the main access to the village centre for
drivers and pedestrians. As the area has grown significantly over the past decade,
concerns have increased. To address the pedestrian safety concerns, the historical
three-way intersection was converted to an all -way stop controlled intersection as an
inexpensive solution.
At its July 23, 2024 meeting, County Council approved the installation of a new
pedestrian crossing along East Road (CR 23), north of Joseph Street as a permanent
Page 29 of 75
solution to improve the safety for pedestrians. The project also necessitated the
extension of a sidewalk and removal of vegetation to improve sight lines for drivers and
pedestrians originating from Prospect Street. Once completed, the installed stop sign
would be removed and the intersection reverted back to a three-way stop controlled
intersection, so that vehicles would not be required to stop on the steep 12% grade on
Joseph Street hill. The previous Council report is attached for information.
Now that the project is complete, the intersection can be reverted back to a three-way
stop controlled intersection as planned. Vegetation has been removed from the south-
west quadrant of the intersection to improve sight lines for vehicles existing Prospect
Street, however, insufficient sight distance is available for drivers to make a left turn
onto Joseph Street with the current 40km/h posted speed (85 metres is required and
only 70 metres exists). Please refer to the attached drawing of the area depicting how
sight distance is measured
Residents along Prospect Street have expressed their concern about the planned
removal of the stop sign since it provides them a protected movement into the
intersection and forces vehicles heading east up Joseph Street hill to stop. A petition
has been received from 44 property owners who predominantly reside east and south of
the intersection requesting for the stop sign to remain. Other residents in the Village
have expressed their concerns about vehicles requiring to stop at the top of a steep
12% grade and potential problems that may cause during winter weather conditions.
In order to address concerns from all parties, sufficient sight distance can be made
available for vehicles leaving Prospect Street by posting a 30km/h speed limit along
Joseph Street. A 30km/h speed posting will be consistent with the current posting on
Currie Boulevard which is the continuation of Joseph Street on the east side of the
intersection. A pedestrian warning sign will also be installed on the hill to inform drivers
about the potential for pedestrians on the roadway due to the absence of sidewalks on
local roads. Once the speed limit is reduced from 40km/h to 30km/h, the stop sign can
be removed as originally planned and the intersection reverted to a three-way stop
controlled intersection.
Alternatively, the stop sign and 40km/h posted speed limit can remain as currently
exists and would satisfy the residents who submitted the petition. Staffs concern with
the status quo is the requirement for vehicles to stop on Joseph Street's steep 12%
grade, that may pose problems during winter weather conditions.
Financial Implications:
Existing signage will be modified to remove the stop condition, include a pedestrian
warning sign and reduce the posted speed limit from 40km/h to 30km/h. The cost of the
signage and labour will be funded by the County and the Municipality of Central Elgin
will be requested to complete the work.
Page 30 of 75
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
❑ Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
County staff will continue to work with the staff from the Municipality of Central Elgin to
implement the proposed changes.
Communication Requirements:
None.
Conclusion:
The County received pedestrian safety concerns at the intersection of East
Road/Joseph Street/Currie Boulevard and Prospect Street within the Village of Port
Stanley that has prompted the implementation of a pedestrian crossing north of the
intersection and sidewalk extension. In order to address remaining concerns regarding
intersection's unique geometry and sightlines staff recommends reducing the speed
limit along Joseph Street to 30km/h and reverting the intersection back to the historic
three-way stop control.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 31 of 75
01
ElgunCOLJ'1�'Tty
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Date: July 23, 2024
Subject: East Road (CR 23) Pedestrian Crossing
Recommendation(s):
THAT the report titled "East Road (CR 23) Pedestrian Crossing" from the Director of
Engineering Services dated July 23, 2024, be received and filed; and,
THAT the Municipality of Central Elgin, as a project partner, be requested to fund the
cost of extending the sidewalk on the west side of East Road to facilitate the project.
Introduction:
The County has received concerns about pedestrian and vehicular movements at the
intersection of East Road/Joseph Street/Currie Boulevard and Prospect Street within
the Village of Port Stanley, due to the intersection's unique geometry and sight line
restrictions. This report recommends implementing a pedestrian crossing, sidewalk
extension and vegetation removal in order to address these concerns.
Background and Discussion:
The intersection of East Road/Joseph Street/Currie Boulevard and Prospect Street
within the Village of Port Stanley is located at the top of a steep hill on the east side of
Port Stanley. The Joseph Street (part of CR 23) leg of the intersection connects the east
side of the village to the downtown core and is the only means of travel for pedestrians
to access the rest of the village. Residential development that has occurred over the
past few years along East Road has increased vehicular and pedestrian traffic along
this route and concerns for the safe operation of this intersection.
The intersection has operated for many years as a three-way stop intersection, allowing
uninterrupted free flow movements for vehicles traveling east, up Joseph Street hill.
This was historically and purposely designed to prevent vehicles from requiring to stop
on the steep grade of Joseph Street (12% grade) which is especially a concern during
winter weather conditions. Potential safety issues arise when vehicles travelling up the
hill enter into the hidden intersection and have reduced visibility for vehicles attempting
other intersection maneuvers or for pedestrians who cross on the intersection's north
Page 33 of 75
side, where the sidewalks connect. Fortunately, no collisions have been reported here
for a number of years, however many `near misses' have been reported.
Recently, a stop sign has been installed on Joseph Street to make this a 4-way stop
intersection in an attempt to provide an inexpensive solution to allow all road users to
make safe maneuvers. Staff reviewed activities at the intersection after the stop sign
was installed and found that operations had met the intended goals of this change.
However, as pointed out by numerous residents concerned about the implementation of
the stop condition, winter weather may create more significant challenges than hoped to
be solved with this solution.
Therefore, to implement a permanent solution to improve the safety for all road users at
this intersection, a number of initiatives are proposed. Firstly, vegetation will be
removed to improve sight lines as much as possible for all approaches. This will
necessitate the removal of a few large trees on the west side of the intersection.
Secondly, a new pedestrian crossover with rapid flashing LED beacons will be installed
approximately 40 metres north of the intersection along East Road as shown on the
attached sketch. This location is proposed to not interfere with existing driveways,
permit sufficient storage for northbound vehicles to stop and cue on a flatter grade and
to promote use by pedestrians walking on Currie Boulevard and Prospect Street. In
order to facilitate the proposed pedestrian crossing, a new section of sidewalk and curb
and gutter must be constructed on the west side of East Road to provide a connection
to the existing sidewalk on Jospeh Street. While the County of Elgin is responsible for
warranted pedestrian crossing facilities on County roads, sidewalks are the
responsibility of the local municipality. Therefore, the Municipality of Central Elgin will be
requested to partner with the County on this project and to fund the cost of the sidewalk
and curb extension to the new pedestrian crossing location.
Once these activities are completed, the newly installed stop sign on Joseph Street will
be removed and the intersection control will be reverted back to historical conditions as
a three-way stop intersection and completed before December 2024.
Financial Implications:
The proposed pedestrian crossing facility is estimated to cost $60,000 and tree removal
is estimated to cost $5,000. The cost to extend the sidewalk and curb to the new
pedestrian crossing location is estimated to cost $10,000 and the Municipality of Central
Elgin will be requested to fund this part of the project. As this was not a previously
planned project, it is recommended that $65,000 be allocated from the Reserves Capital
Projects account.
Alignment with Strategic Priorities:
Page 34 of 75
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
The Municipality of Central Elgin will be requested to fund the sidewalk and curb
extension portion of this project at an estimated cost of $10,000.
Communication Requirements:
None.
Conclusion:
Concerns received regarding the intersection of East Road/Joseph Street/Currie
Boulevard and Prospect Street within the Village of Port Stanley have prompted a
review to determine a solution that addresses the intersection's unique geometry and
sight line restrictions. This report recommends implementing a pedestrian crossing,
sidewalk extension and vegetation removal in order to address those concerns.
The project is estimated to cost $75,000, of which $10,000 is requested from the
Municipality of Central Elgin as a project partner to fund sidewalk extension to the new
pedestrian crossing facility.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 35 of 75
Warden Grant Jones
County of Elgin
Via email: giones(aD-elgin.ca
Re: Petition — Speeding Concerns on Centennial Road
December 17, 2024
Dear Warden Jones,
Please be advised that Municipality of Central Elgin Council considered the above noted matter
at its Regular Meeting dated December 16, 2024, and the following Resolution was passed:
THAT the County of Elgin be requested to investigate speeding concerns along Centennial
Road between Elm Street and Southdale Line;
THAT the County of Elgin be requested to place the portable speed signs along that section of
Centennial Road as a traffic calming measure until the investigation is completed.
Please don't hesitate to contact Municipal Staff with any questions or concerns.
Sincerely,
Delany Leitch
Deputy Clerk
CC: Geoff Brooks, Director of Infrastructure and Community Services
Peter Dutchak, Director, Engineering Services, County of Elgin
Katherine Thompson, Manager of Administrative Services/Deputy Clerk, County of Elgin
Tricia O'Connor
11111111,411 11, 111511 FWrUT =iLe i,
Caledonia Gardens
4i
I Lions Road,
Dutton, ON
NOL �IJO
519-762-0089
= "4113=4 mm��Mffl
Caledonia TWO,
29475 Pi"oneer Line,
Dutton, ON
NOL IJO
519-762-02001
We are writing this letter to you today to urge you to consider, having, a sidewalk installed
along Pioneer Line between Miller Rd and Currie Rd in Dutton, as there is an increase of people
10
on foot, blike, and/or scooter. The increase in traffic here is mainly due to individuals wanting to
get around the town and to the McDonalds that is now at the corner of Currie Rd and Pioneer
11% 1
Line, and we are very concempd for their satety.,
I
Pioneer Line. Especially since this, traffic is only going to 'increase when the rest of the
businesses are const�ructed in the plaza where the McDionalds currently is.
So, we ask that you please consider having a,sictewaik installed along this section of
PioneerLine, for the safety of not just our tenants (who could be your friends, old neighboiurs,
parents, etc.) but also for the rest of the public that walks along this section of Pioneer Line.
Thank you for tak-ing the time to read and consider our letter, we hope you all have a,
good day.
Peter Donaldson
Page 37 of 75
Oxford - Ui n
December 09, 2024
Elgin County Council
Elgin County Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Warden and Elgin County Council,
iir lii iii,iliis,-tiira,-tliive Office
1230 Ilf,,,,,III III „ ,lire
St Ilf lhoii , 0 II
III III 1
iiii t
4 10 II[;;.3 u III III e iir Stier ,,, et
Woodstock, r II
1WS 4111
On behalf of Southwestern Public Health, I am writing to formally request a delegation at the
January 28, 2025, meeting of Elgin County Council. This follows recent communications
with Warden Ed Ketchabaw in November about fostering stronger connections and
collaboration between our organizations.
Our proposed presentation would serve as the first in a series of delegations throughout the
year to showcase the impactful work public health is doing in Elgin County. Our intention
will be to:
Provide key data insights on the health status of our communities.
• Showcase public health services delivered to municipalities, such as health
promotion in schools, disease prevention, and emergency preparedness.
Highlight key initiatives in areas such as chronic disease prevention, supporting
children and families, and promoting safe environments.
• Consider opportunities for enhanced collaboration on initiatives that address shared
challenges and priorities.
This initial delegation would also provide an opportunity to engage in dialogue with City
Council, ensuring alignment between our public health efforts and the needs of St. Thomas
residents. We hope this initiative will support our mutual goal of ensuring the health and
well-being of our communities.
Thank you for considering our request. We look forward to strengthening our partnership
through ongoing communication and collaboration. Please let us know if this date is suitable
or if alternative arrangements are needed.
Sincerely,
Cynthia St. John
Chief Executive Officer
Southwestern Public Health
WWW o W Ili" Jai j� Io`��� III iii r� ll�.jj � , Ili 1:llf il,ca
Page 38 of 75
December 11, 2024
Warden Grant Jones and Elgin County Council
450 Sunset Drive St. Thomas,
ON N5R 5V1
Dear Grant Jones and Elgin County Council,
RE: Elgin County Farm Assessments and Tax Burden
On behalf of Elgin Federation of Agriculture (EFA) I wish to follow up on our letter dated January 24, 2024, to the
County of Elgin regarding Farm Assessments and Tax Burden.
The Elgin Federation of Agriculture (EFA), a key subsidiary of the Ontario Federation of Agriculture (OFA),
represents $609 million of the agricultural economy in Elgin County. We are committed to driving the sustainability
and growth of the agri-food sector and rural communities, confidently supporting the success of farm businesses
within Elgin County.
Elgin Farmers have had some challenging years, with input costs and operating costs rising at an unprecedented rate.
Unfortunately, many commodities have seen decreased crop prices at the same time. To help the current economic
burden of farmers, the EFA is asking Elgin County Council to maintain the Farm Class Tax rate at 0.23 per cent.
The Elgin Federation of Agriculture understands the difficulties the municipalities face as Provincial payment transfers
have been reduced and like farms, operating budgets are challenging to maintain. We understand that maintaining the
Farm Class Rate is difficult, but Elgin County Council has helped farmers in the past and we are hoping this can be done
during these challenging years. The support shown by the council is greatly appreciated by farm families in Elgin
County.
As the Premier has again directed MPAC not to release the reassessment notices for the 2024 Property Tax year, the
EFA would ask that you continue to maintain the Farm Class Tax rate at 0.23 per cent.
We welcome the opportunity to speak with any members of the county council on this issue.
Sincerely,
Greg Fentie
President, Elgin Federation of Agriculture
Cc: B. Parkin —Chief Administrative Officer /Clerk
K. Thompson — Deputy County Clerk Page 39 of 75
December 3, 2024
Peter Dutchak,
Director of Engineering Services
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Mr.Dutchak and Members of Elgin County Council
RE: Improved signage for agricultural equipment on County Roads.
The Elgin Federation of Agriculture (EFA) and the Middlesex Federation of Agriculture (MFA)
represent over 3,050 members with economic contributions of $2.332 billion. As affiliates of
the Ontario Federation of Agriculture (OFA), we focus on advancing agriculture and the rural
community through partnerships, education, and advocacy.
With increased traffic to our rural areas for tourism, recreation, and commuting, collisions
involving farm equipment are becoming more frequent. Federal government data indicates
that slow -moving vehicles face a 3.8 to 4.8 times higher likelihood of being involved in fatal
collisions per kilometre than other vehicles.
We recognize the fast -paced nature of today's world planting and harvesting seasons are
particularly busy for farmers, who must travel extensive distances on our roads.
Unfortunately, drivers often overlook that slow -moving vehicles cannot exceed 40 km/h. As
municipalities promote commercial truck routes that share the road with agricultural
equipment, unsafe conditions are becoming increasingly prevalent. We must address these
challenges to ensure safety for all road users.
Together, the EFA and MFA request that all bridges, hazardous hills and curves be marked
with "No Passing" signs and the existing solid line markers within the county's highway
networks. Such signage would inform motorists that conditions are unsafe for overtaking. The
county's road systems often include narrow bridges and shoulders, further increasing
the hazards for today's modern farm equipment using the roadway.
If you ate today, thank a farmer!
info@middles exfec�age 4nbcofI7�lginfarmers@gmail.com
r
Each year, we observe a rise in near -miss incidents reported by our members, with drivers
frequently taking unnecessary risks when overtaking farm vehicles. Ontario's Highway Traffic
Act outlines regulations governing vehicle operation on provincial roads.
While the province provides recommendations and guidelines for best practices,
municipalities are best positioned to manage their local road networks.
The Ministry of Transportation's traffic laws are designed to ensure the safety of all road
users. The MFA and EFA appreciate the opportunity to discuss the enhanced use of signage
and markings to improve roadway safety and enforcement from an agricultural perspective.
We look forward to continuing to work with the County of Middlesex and the County of Elgin
to promote safer driving behaviours on our roadways.
Sincerely,
atrick Verkely
President
Greg Fentie
President
Middlesex Federation of Agriculture (MFA) Elgin Federation of Agriculture (EFA)
633-4 Lions Park Drive 450-228 Sunset Drive
Mt. Brydges, ON NOL 1 W0 St.Thomas, ON N5R 5V1
CC: Hon. Rob Flack, Minister, Ontario Ministry of Agriculture, Food and Agribusiness
Chris Traini, P. Eng., Deputy CAO/County Engineer, County of Middlesex
Members of Middlesex County Council
If you ate today, thank a farmer!
info@middles exfec�age 4n1 ofI7�lginfarmers@gmail.com
r
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17t" Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
December 12, 2024
Dear Head of Council,
Ministere des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17' 6tage
Toronto (Ontario) M7A 2J3
T61.: 416 585-7000
234-2024-5801
am pleased to inform you of the introduction of the proposed Municipal Accountability
Act, 2024 on December 12, 2024, which, if passed, would make changes to the
Municipal Act, 2001 and City of Toronto Act, 2006 to strengthen the municipal code of
conduct and integrity commissioner framework.
appreciate the valuable feedback we have received from municipalities and share your
commitment to safe and respectful workplaces. The proposed changes, if passed,
would:
• enable the creation of a standard municipal code of conduct and standard
municipal integrity commissioner investigation processes to help ensure
consistency across all Ontario municipalities;
• create a role for the Integrity Commissioner of Ontario in municipal code of
conduct and integrity commissioner matters, including providing training to
municipal integrity commissioners; and
• establish a mechanism to remove and disqualify members of council and certain
local boards for a period of four years for the most serious code of conduct
violations following a recommendation from the local integrity commissioner, a
concurring report from the Integrity Commissioner of Ontario, and a unanimous
vote of council.
In the coming months, I will want to hear your feedback on the Bill as well as other
matters regarding local accountability regimes. I look forward to seeing many of you at
the upcoming Rural Ontario Municipal Association conference, where we will have the
opportunity to discuss these changes and other matters of importance to your
communities.
If passed, important work to develop the regulations to support this new framework
would lie ahead, and I remain committed to engaging with you throughout that process.
Our intention is to have these changes in effect for the new term of councils beginning
in Fall 2026 to ensure there is adequate opportunity for local implementation.
.../2
Page 42 of 75
-2-
For more information on these amendments, please see the news release. To share
your comments on the proposed legislation, please see a posting on the Regulatory
Re istr that will be open for comments for 60 days.
If you have any questions regarding these new provisions, please contact your local
Municipal Services Office with the Ministry of Municipal Affairs and Housing.
Sincerely,
s.r
Hon. Paul Calandra
Minister of Municipal Affairs and Housing
c: Jessica Lippert, Chief of Staff
Owen Macri, Deputy Chief of Staff
Martha Greenberg, Deputy Minister
Caspar Hall, Assistant Deputy Minister, Local Government Division
Sean Fraser, Assistant Deputy Minister, Municipal Services Division
Municipal Clerks and CAOs
Page 43 of 75
Warden Grant Jones
County of Elgin
giones _elgin.ca
Re: Joint Accessibility Advisory Committee Appointment
December 17, 2024
Dear Warden Jones,
Please be advised that Municipality of Central Elgin Council considered the above noted matter
at its Regular Meeting dated December 16, 2024, and the following Resolution was passed:
THAT the appointment of Carleen Green to the Elgin/Central Elgin Joint Accessibility Advisory
Committee be supported for the remainder of the 2023-2026 term.
Please don't hesitate to contact Municipal Staff with any questions or concerns.
Sincerely,
tZ,9z&4r1&
any Leitch
Deputy Clerk
CC: Katherine Thompson, Manager of Administrative Services/Deputy Clerk, County of Elgin
Ministry of
Municipal Affairs
and Holusing
777 Bay Street, 1711 Fl�oor
Toronto ON M7A 2�J3
Tel.: 416i 585-70010
Ministbre des
Affaires municipales,
et du Logernent
Bureau du ministre
777, rue Bay, 17 e e'tage
Toronto (Ontario) WA 2J3
Te"l. : 4116 5'85-7000
Our government recently announced that we are better protecting community safety and making
investments, to further support homelessness prevention and provide people livi ; ng in
encampments with access to reasonabile alternative accommodation. With this announcement,
we are responding to the calls for action to address, encampments in our communities and
restore, safety to puiblic spaces.
I I -
Wei are taking a strat,egilic approach to increase resources, to support and provide more long
term stable housing and temporary accom�moidations for those living in encampments, including:
$5i.5 million to top -up the Canada-Ontarilo Housilng Benefit (COHB) to immediately
free -up emergency shelter spaces, for people living in encampments by helping people
living in shelters move into longer -term housiin�g.,
$20 milliioln to expand shelter capacity and create additional temporary accommodation
sipacesi,, like tiny modular units and cl im�ate-co ntrol led sieimi-perman�ent structures, to
provide people living in encampments, with accessible alternative living options
$50 millflon in las;t-mil�e fund�ing for ready -to -build long-term affordable housing projects
across the province.'This funding will be allocated based on, how close a project, is to
completion, as well as its value for money, to help projects near completion but, in need
of targeted additional funding, to open their doors fasiter.
i
Let me be clear that it is my expectation that this funding is, tied to clearing out encampments.
The intent is to provide funding to municipalities that demonstrate their commitment to and show
results, in winding down these sites. In order for your municilpalilty to be considered for
additional fundin�g, the Minii'stry must rece"we a written pled�ge from the local SerAce
a
Manager to use the funds towards end"ing encampm,entsiln your region.
The additional funding will be supported by new reporting and accountability requirements to
ensure these funds support the shared provincial and m,unicipal goal of ending encampments by
providing safe and stable housing for people at risk of hoimelessness., I encourage you to work
closely with municipal and community partners in the coming weeks,. Please share eligible
funding proposals with your Service Manager, who is to forward these to the Ministry for our
consideration.
Page 45 of 75
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Page 46 of 75
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The,H--n- oa bill Paul Calindra
Minister, 6 Municipal Affairs and Housing
cc. Burke Christian, Assistant Deputy Minister, Community and Supportive Housing Division,
Ministry of Municipal Affairs and Housing
Page 47 of 75
One -Time - Shelter Expansion / Encampment Response Initiative Funding
under the Homelessness Prevention Program (2024-2025)
Business Case Template for Service Manager (SMs)
Introduction
To be considered for one-time funding under the Encampment Response Initiative,
Service Managers (SMs) are invited to submit business cases for proposals aimed at
providing temporary shelter expansion and site restoration of former encampments.
Proposals must demonstrate readiness to rapidly implement.
The intent funding is to support the creation of temporary structures (e.g., tiny modular
units, temporary sprung structures, etc.) and expand shelter capacity to provide urgent
accessible accommodations for individuals living in encampments. Funding may also be
used for operations of the temporary shelters and encampment site restoration up to
March 31, 2025.
See Appendix A for a high-level list of eligible expenses.
See Appendix 6 for reporting requirements.
Note: Following review of the submitted business cases, Ministry of Municipal Affairs
and Housing (MMAH) will notify successful Service Managers that they have been
selected for Encampment Response Initiative funding and communicate next steps. To
ensure alignment with eligible expenditures and other requirements, MMAH reserves
the right to request a Service Manager to revise and resubmit its business case. Any
use of Encampment Response Initiative funding must be in accordance with a Service
Manager's business case, as approved by MMAH. The approved business case may be
appended to the Service Manager's agreement with MMAH.
Page 48 of 75
Business Case Questions
1.
Project Overview
a.
What is the name of your proposal?
b.
What is the full address of the proposed site?
i. Do you have access to the land (Yes/No). If no, please specify date by
when you will have access.
c.
What is the address of the existing encampment site that this project aims to
help transition individuals to other housing options? How many individuals are
residing at this encampment?? If the project is focused on multiple
encampment sites, please provide details for each site.
d.
What type of temporary structure(s) are proposed for the project? (e.g., tiny
modular units, sprung structures, factory -built units, etc.
e.
How many temporary shelter spaces will be created? (Specify total capacity,
type, and features designed for individuals to support them to transition from
encampments.)
f.
How will barriers faced by individuals in encampments access shelter be
address (e.g., couples; families; pets; accessibility, etc.)
2. Alignment with Objectives
a. How does the proposal align with the goal of expanding shelter capacity?
b. How does the proposal address the needs of individuals currently living in
encampments?
c. Does the proposal include plans for encampment site restoration? If yes, provide
details (e.g., location of encampment; activities to be undertaken, costs, etc.).
Page 49 of 75
d. What specific local or regional challenges does this proposal aim to address?
3.
Implementation Plan
a.
What is the proposed timeline for the proposal? If there are operating costs
included in the proposal, please note that this will only available be available
operational costs incurred prior to March 31, 2025).
b.
How long do you anticipate these temporary shelters will be operational for? Is
there a plan to transition these shelters for long-term use?
c.
Do you plan to partner with local organizations or agencies? If yes, specify the
organizations and their roles.
d.
What is the strategy for moving individuals from encampments to these newly
created shelter units?
e.
What are the risks associated with the implementation of this proposal? Describe
them and the mitigation strategies.
Item N/A Complete (Estimated)
Completion Date
Council/Board Approval
❑
❑
Site Plan Approval
❑
❑
Site Access
❑
❑
First available Building Permit (Le. staged
permits: excavation, foundation etc.
❑
❑
Site Activity Start
❑
❑
Confirmation of Occupancy
❑
❑
Page 50 of 75
Note — Total Project Financing must equal Total Project Cost
6. Oaerational Sustainabilitv
17. Additional Context
Page 51 of 75
Appendix A: Eligible Costs
Eligible costs include:
o Conversion of an existing property and/or expansion of an
existing facility to create additional emergency shelter spaces.
o Temporary modular units, sprung structures, or similar structures to increase
emergency shelter capacity:
• Site preparation, operation and maintenance costs may be
included up to March 31, 2025.
o A portion of project costs may include site restoration costs for
encampment sites once individuals are relocated to the new expanded
shelter capacity.
Ineligible Costs Include:
o Beds provided in hotels/motels and vouchers for hotels/motels
o Operational costs incurred beyond March 31, 2025
61
Page 52 of 75
Appendix B: Reporting Requirements
Performance Reporting Requirements
If funding is approved, Service Managers will be required to report on the outcomes of
their project(s) using the following indicators. This will allow the ministry to track
progress towards the goals of reducing homelessness and providing housing to
unsheltered individuals.
Performance
Frequency and
Outcomes
Indicators
Source of Data
Collection
Additional capacity is created to
Number of
spaces/beds created
Annual; TBC
shelter people in encampments
in shelter facilities
Number of individuals
in encampments
Monthly; TBC
People in encampments are moved
moved to shelterfaci
to other accommodations (shelter
I ities
and housing)
Number of individuals
in encampments
Monthly; TBC
moved to housing
Proportion of people who stay in
Number of individuals
Monthly; Ministry of
i
encampments s reduced among
who are staying in
Municipal Affairs and
Service Managers participating in
encampments across
Housing Monthly
Homelessness Prevention Program
Ontario
Emergency Shelter
(HPP) program
Survey
Monthly; Ministry of
Number of unique encampments is
Number of unique
Municipal Affairs and
reduced among Service Managers
encampment sites
Housing Monthly
participating in HPP program
across Ontario
Emergency Shelter
Survey
Co
Page 53 of 75
Financial Reporting Requirements
• Monthly financial reporting (February 2025 and March 2025) will be required. The
ministry will provide successful funding recipients with a reporting template.
7
Page 54 of 75
"Ready -to -Build" Housing Projects
Service Managers/Indigenous Program Administrators Business Case
Introduction
The Ministry of Municipal Affairs and Housing recognizes the potential to accelerate the
completion of affordable and supportive housing projects in advanced construction
stages through additional funding.
As a Service Manager, you are expected to work with the municipalities and non-profit
organizations in your service area to identify such projects and submit them through the
business case process for consideration of the Ministry's funding approval.
The Ministry is also reaching out to heads of council for all municipalities and
encouraged them to work with their Service Managers to identify projects proposals for
potential funding. The Ministry expects that all municipally endorsed proposals shared
with Service Managers will be forwarded to the Ministry for its consideration. There is no
restriction on the number of business cases that you can submit to the Ministry for
funding consideration.
The Ministry will evaluate business cases based on established criteria and prioritize
projects that are aligned with provincial goals.
Key Requirements
• Projects must broadly align with the National Housing Strategy (NHS) program
requirements, including affordability and rent criteria, contributing to the rent -
assisted unit expansion target.
• Projects should be "ready -to -build", or under construction but are in need of
targeted additional funding to advance to completion.
• Submissions must follow the business case template to provide all necessary
details for evaluation.
Submission Guidelines
• Attach your business cases to your COCH I-OPH I Investment Plan (IP) 2024-25
in the Transfer Payment Ontario (TPON) system under the attachment type
"Priority Projects for Municipalities Business Case."
• Submit business cases by January 10, 2025, at 5:00 p.m.
Page 55 of 75
MMAH Contacts for Questions
If you have any questions regarding the completion of this business case, please
contact your respective MMAH Municipal Services Office (MSO) or Housing Programs
Branch staff contact, as noted below:
City of Toronto: Melissa Doyle
i s s a .„ ,,,,, o.. Sointaiirio.ca
Indigenous Program Administrators (IPAs): Kathy
]l q-j y., ,,,, iii �o�iiryta�iirio.cg
McLachlan
MSO Central: Luigi Di Palma
uiii ,,,,,,,,�
• Serving: Durham, Halton, Hamilton,
Muskoka, Niagara, Peel, Simcoe, and
York
MSO Western: Cynthia Cabral
inthia.Cabir 5ointaiirio.ca
• Serving: Brantford, Bruce, Chatham -
Kent, Dufferin, Grey, Huron, Lambton,
London, Norfolk, Oxford, St. Thomas,
Stratford, Waterloo, Wellington, and
Windsor
M S O Northeastern: Cindy Cou i I I a rd
iii iiriii .ca
• Serving: Algoma, Cochrane, Greater
Sudbury, Manitoulin -Sudbury,
Nipissing, Parry Sound, Sault Ste.
Marie, and Timiskaming
M S O Northwestern: Jessica Vail
iii ,„ iii iit iiriii ,„
,, ,..,�
• Serving: Kenora, Rainy River, and
Thunder Bay
M S O Eastern: M i l a Ko t o ko I n i kova
o in t iiriii .ca
• Serving: Cornwall, Hastings,
Kawartha Lakes, Kingston, Lanark,
Leeds and Grenville, Lennox and
Addington, Northumberland, Ottawa,
Peterborough, Prescott and Russell,
and Renfrew
2
Page 56 of 75
Business Case Questions
Please ensure that the project business case is clear and concise to minimize the need
for follow-ups. The business case can be completed by the Service Manager,
municipality, or proponent, but it must be submitted to the Ministry by the Service
Manager.
1. Provide a concise overview of the project, including:
a. Project name/location:
b. Project proponent:
c. Proponent type:
❑ Charitable Corporation
❑ Co-operative
❑ Municipal Non -Profit
❑ Municipality
❑ Private For -Profit
❑ Private Non -Profit
❑ Other
d. A detailed description of the building and any innovative or special
features or amenities
e. The number of units (both market & affordable)
f. Target client groups, including any priority populations such as
individuals experiencing homelessness or those on social assistance.
2. Explain the criteria and process used to select this project for submission.
Ensure you include:
a. How the project addresses the "Last Mile" funding criteria for
timeliness and viability.
b. Alignment with provincial priorities such as value for money,
geographic considerations, and innovative construction methods.
3. Identify the specific community needs you are addressing with this
proposed project. Provide evidence or data supporting needs, including the
demand for affordable housing and alignment with local and regional
housing strategies.
3
Page 57 of 75
4. Provide a summary on the project proponent's experience and background.
If applicable, include details about partnerships with other organizations
includina the nature and structure of these aartnershias.
Milestone
N/A
Complete (Estimated)
Completion Date
If this project will be built on existing Social
Housing lands, SM consent is required.
❑
❑
Contribution Agreement Signed
❑
❑
Council/Board Approval
❑
❑
Site Plan Approval
❑
❑
Site Access
❑
❑
First available Building Permit (i.e. staged
permits: excavation, foundation etc.
❑
❑
Construction Start
❑
❑
Structural Framing or 50% Completion
❑
❑
Confirmation of Occupancy
❑
❑
�I
[Specify Source and if Funding is Secured] 1 $
4
Page 58 of 75
Units and Rents information (click on the embedded Excel document to provide the
information).
5.
Describe the measures taken to ensure the project costs are reasonable and align
with comparable projects in the area?
6.
Can the project be scaled down to proceed with a reduced funding amount? If
es, provide specifics on how this would be implemented.
7.
Estimate the annual operating costs for the project and outline how these costs
will be managed or funded over the long-term.
8.
Will the project include support services to tenants? If yes, detail the support
services offered andspecify the sources of funding for these support services.
9.
Use this section to include any additional information or context that would
support the evaluation of your business case.
Signature:
Page 59 of 75
Service Manager:
Date:
Page 60 of 75
December 11, 2024
Hon. Doug Ford
Premier of Ontario
Legislative Building, Room 28, Queen's Park
Toronto, Ontario
M7A 1A1
Sent Via Email: Premier@ontario.ca
Please be advised that at the Regular Meeting of Council on December 10, 2024, the Town of Cobalt
adopted the following resolution:
RESOLUTION No. 2024-217
MOVED BY: Councillor Starchuk
SECONDED BY: Councillor Lafleur
WHEREAS the assessment cycle is an essential process for maintaining the fairness and
predictability of property taxes in our province;
AND WHEREAS the pause in the reassessment cycle has created uncertainty and instability in the
property taxation, impacting both residential and commercial property owners;
AND WHEREAS the government has delayed an assessment update again in 2024, resulting in
Ontario's municipalities continuing to calculate property taxes using 2016 property values;
AND WHEREAS both current and outdated assessments are inaccurate, increase volatility, and are
not transparent;
AND WHEREAS frequent and accurate reassessments are necessary to stabilize property taxes and
provide predictability for property owners, residents, and businesses alike;
AND WHEREAS the staff at the Municipal Property Assessment Corporation would benefit from
further skill enhancement and training in assessments, recognizing the importance of ensuring
accurate evaluations for 100% of our municipality;
AND WHEREAS the pause in the reassessment cycle has created uncertainty and instability in the
property taxation, impacting both residential and commercial property owners;
Irk`"'''"1:, a 05,-679 ,8 ,.� c (:)b iJ,,Uu;�,�
Page 61 of 75
AND WHEREAS the Government has announced a review of the property assessment and taxation
system with a focus on fairness, equity, and economic competitiveness, and therefore further
deferring new property assessment;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Cobalt
hereby calls upon the Premier to promptly resume the assessment cycle to ensure the stability and
predictability of property taxes while the Government conducts its review of the property assessment
and taxation system, or respond with an alternative method for every municipality in Ontario to
achieve fair taxation;
AND FURTHER THAT all Municipalities in Ontario and their constituents are encouraged to apply
pressure to the Premier, daily, weekly, and monthly, to resolve the situation before it causes undo
stress to everyone in the Municipality;
AND FINALLY THAT a copy of this resolution be forwarded to the Premier, the relevant provincial
authorities, the Association of Municipality in Ontario, the Rural Ontario Municipalities Association, the
Federation of Northern Ontario Municipalities, the Municipal Property Assessment Corporation, and
all the municipalities in Ontario for their consideration, to make proper changes as quickly and
efficiently as possible.
Kind Regards,
Steven Dalley
Town Manager, Clerk/Treasurer
Tel: (705) 679-8877
Email: sdallevCc�cobalt.ca
CARRIED
cc: Association of Municipalities in Ontario
Rural Ontario Municipalities Association
Federation of Northern Ontario Municipalities
Municipalities Property Assessment Corporation
All Ontario Municipalities
Page 62 of 75
December 20, 2024
The County of Middlesex is currently considering updates to its Official Plan and is seeking your
input on this either in writing or by attending a special Public Meeting of County Council on
Tuesday January 14t", 2025 at 3:00 pm.
The County's Official Plan is a municipal policy document created under the Planning Act that sets
out a land use policy vision based on long-term goals and objectives. The Plan provides a policy
framework for topics such as resource management, growth management, and the provision of
physical services by dealing with issues of Provincial and County interest. The Official Plan
recognizes the planning powers and authorities vested in local municipalities and does not set out
detailed local policies.
An electronic copy of the current County Official Plan is available at www irniddlesex.ca.
The Ontario government has recently implemented a new Provincial Planning Statement (PPS)
aimed at guiding land use planning and development across the province. The PPS requires that
planning authorities keep their Official Plans up-to-date with it to ensure that they provide clear,
reasonable and attainable policies to protect Provincial interests and facilitate suitable
development. As such, the County is considering updates to the County's Official Plan to bring it
into conformity with the policies of the new PPS, update population and housing projections based
on Ministry of Finance projections, implement the land use recommendations of the Attainable
Housing Review, among other matters.
This is a hybrid meeting and you may participate in -person at 399 Ridout Street North,
London, Ontario or virtually using Zoom. For instructions on how to attend and participate
virtually please visit
The purpose of the Special Public Meeting is to provide the public an opportunity to discuss the
revisions that may be required to the Official Plan. Any person may attend the meeting and/or
make written or verbal representation or submit ideas and feedback for consideration.
Should Council direct staff to undertake the update of the County Official Plan, there will be
additional opportunities for consultation and engagement throughout the duration of the of the
Official Plan Update process.
If you have any questions about the Update to the County of Middlesex Official Plan, please
contact me.
Regards,
Abby Heddle-Jacobs, MCI P RPP
Planner II (Policy Focus)
alheddle(@
ii
Page 63 of 75
011t Y�111110
FOOD O/A
W A R D IN S C A U C �U S
Happy Holidays from WOWC
Welcome to our New Wardens
Page 64 of 75
On behalf of the Western Ontario Wardens' Caucus (WOWC), we would like to
welcome the following new Wardens to our Caucus;
Warden Luke Charbonneau, Bruce County
Warden Janet Horner, Dufferin County
Warden Grant Jones, Elgin County
Warden Andrea Matrosovs , Grey County
Warden Jamie Heller, Huron County
Warden Brian Ropp, Middlesex County
Warden Doug Kellum, Perth County
Warden Chris White , Wellington County
Wardens returning to the Caucus for 2025 include;
Mayor David Bailey, Brant County
Mayor Darrin Canniff, Chatham -Kent
Warden Hilda MacDonald, Essex County
Warden Kevin Marriott, Lambton County
Mayor Amy Martin, Norfolk County
Warden Marcus Ryan, Oxford County
Warden Basil Clarke, Simcoe County
Page 65 of 75
Two Month Home Child Care Provider Recruitment Campaign adds up to
108 Licensed Child Care Spaces in Wellington County and Guelph
Wellington County launched a Home Child Care
Provider Recruitment Campaign from July 1 to
August 31 in an effort to recruit new licensed
home child care providers in Wellington County
and the City of Guelph.
The campaign's reach across various platforms, including radio, social media,
digital banner ads, bus shelters, print ads, library screen ads, posters, and
event booths, effectively supported the expansion of licensed home child care
options for families.
Supported through this campaign, the number of new Wellington Home Child
Care providers is expected to increase by 18, leading to an anticipated total of
54 active homes by the end of the 2024. Each licensed home care programme
may provide care for up to 6 children under the age of 13. The addition of 18
homes increases access to licensed child care by up to 108 spaces in
Wellington County and the City of Guelph.
Ontario Driving Economic Growth in Norfolk County
The Ontario government is providing
Norfolk County with up to $116,050
through the latest intake of the Rural
Economic Development (RED) program,
to develop the Future Ready Norfolk
business retention and expansion
project.
Page 66 of 75
The Future Ready Norfolk project will enable Norfolk County to revitalize the
local economy through engagement with local businesses, to help identify
challenges and opportunities for growth and sustainability. The project includes
targeted training and educational workshops for businesses on diversity, equity
and inclusion, and initiatives to support newcomers with employment and
community resources.
"Our government values rural communities throughout the province, and the
RED program provides municipalities, small towns, Indigenous communities,
and not -for -profits with the funding they need for projects that contribute to
local economic vitality," said Lisa Thompson, Minister of Rural Affairs. "This
program is another example of how our government is ensuring small towns
and communities across Ontario continue to share in the province's growth
and economic prosperity."
Businesses will also be engaged in the project through surveys, promotional
strategies and training initiatives across key sectors, including agriculture,
manufacturing, tourism, and retail services. In addition, regional partnerships
will be utilized to address labour force challenges and strengthen relationships
with businesses and non -governmental organizations.
V'Iew ffi e f 11 111ress re 1 ed
Ontario Breaks Ground on New Long Term Care Home in Port Stanley
E
19 1 n
C11,01111, i
my
Construction is underway on
Extendicare's new 128-bed long-term
care home in Port Stanley. This project
was a recipient of the Construction
Funding Subsidy top -up, part of the
Ontario government's commitment to
build 58,000 new and upgraded long-
term care beds across the province.
"Congratulations to Extendicare Port Stanley on the redevelopment of their
home. Our government is fixing long-term care by building capacity where
Ontarians need it," said Natalia Kusendova-Bashta, Minister of Long -Term
Care. "Today marks a significant milestone for Port Stanley. When construction
is complete, 128 residents will have a safe and modern place to call home."
Page 67 of 75
Extendicare Port Stanley will add 68 new and 60 redeveloped long-term care
beds to the community and is expected to welcome its first residents in early
2027.
The home will consist of a two -storey building with four 32-bed resident home
areas (RHA). RHAs are designed to create a more intimate and familiar living
space for up to 32 residents each, with dining and activity areas, lounges and
bedrooms. Each RHA will feature a dining area, outdoor space, a lounge, and
an activity room for all residents. Areas for visitors will include a guests' lounge,
a country kitchen, and private dining space. The second floor will include a hair
salon, chapel, and a physiotherapy support area for all residents.
"I am pleased to announce the start of construction at Extendicare Port
Stanley," said MPP Rob Flack. "Our government is committed to accelerating
the construction of long-term care homes, ensuring that our community's
seniors receive the care and support they deserve."
Viiew the f l l 113ress re1ea,se
,
Windsor -Essex, Ontario workers to receive high -demand, advanced
simulation skills training for immediate placement in EV supply chain
Invest WindsorEssex is announcing
over $3.8 million in funding to launch
the Battery Boost: Technical Training
for Battery Manufacturing Careers
program. This regional program is
funded through Upskill Canada,
powered by Palette Skills with
funding from the Government of Canada, and is part of the first wave of
partnership agreements that are taking an industry -oriented approach to
supporting Canadian workers.
The Battery Boost program is an innovative technical training initiative
designed to equip individuals with skills for battery manufacturing careers.
Targeting laid -off workers or those seeking a career shift, this program provides
an opportunity to transition into the growing battery manufacturing industry.
Through the use of Virtual Reality (VR) and advanced training simulators,
participants gain hands-on, practical experience to ensure job -readiness.
The program will run from February 2025 to March 2026 and will provide
training to over 400 participants. Training will take place at the Invest
Page 68 of 75
WindsorEssex Automobility and Innovation Centre. The specialized curriculum
with be created in collaboration with NextStar Energy who will leverage
proprietary information essential to the battery manufacturing process.
Program partner, Virtualware will develop and deliver immersive VR training
modules in a new custom VR room designed for hands -on -training, all
powered by their award -winning enterprise XR platform VI ROO.
Individuals interested in taking advantage of the excellent opportunities offered
by the Battery Boost program, or who are interested in submitting an
application, are encouraged to visit , I °t°t irt°i for detailed
information and resources.
Community Futures - Helping Businesses Grow
cf,westernontar'i'o.ca
Discover how Community Futures can
supercharge your business goals! Our
team of experts is eager to tailor support
and resources to match your unique
aspirations.
Let's sit down together, explore
possibilities, and create a roadmap to
success!
Page 69 of 75
County of Elgin
By -Law No. 25-01
"BEING A BY-LAW TO AMEND BY-LAW NO. 23-01 BEING A BY-LAW TO DEFINE
THE MANDATE AND MEETING PROCEDURES FOR COMMITTEES ESTABLISHED
BY THE CORPORATION OF THE COUNTY OF ELGIN AND TO REPEAL
BY-LAW NO. 24-01.
WHEREAS the Municipal Act, 2001, S.O. 2001, c. M. 46, as amended ("Act"), and in
particular section 238 thereof, requires a municipal corporation to enact a procedure by-
law governing, among other things, the calling, place, and proceedings of meetings of its
Council and Committees;
AND WHEREAS Council for the Corporation of the County of Elgin previously enacted By -
Law No. 19-41, referred to as the Procedural By -Law, to satisfy the said requirement of the
Act with regard to Council;
AND WHEREAS the Council of the Corporation of the County of Elgin previously enacted
By -Law No. 23-01, referred to as the Committee By -Law, to define the mandate and
meeting procedures for Committees established by the Corporation of the County of Elgin;
AND WHEREAS the County of Elgin deems it necessary and appropriate to amend By -
Law No. 23-01, in particular Schedule F, providing provisions for the Council appointments
to Committees of Council and Local Boards for 2025;
NOW THEREFORE, the Corporation of the County of Elgin, by its Council, hereby enacts
as follows:
1. By -Law No. 23-01 is hereby amended by repealing Schedule F (as previously
amended by By -Law No. 24-01) in its entirety and replacing it with the following:
Schedule F — Council Appointments to Committees/Boards/Agencies
Committee
Committee
Appointed Members
Date of
Type
Appointment
A-1 —
Terrace Lodge
. Warden Jones
January 14, 2025
Standing
Redevelopment
• Councillor Widner
Committee
Steering
. Councillor Noble
Committee
. Councillor Coucku t
A-1 — Sub-
Terrace Lodge
. Councillor Giguere
January 14, 2025
Committee
Redevelopment
Fundraising
Committee
A-4 —
Human Resources
• Warden Jones
January 14, 2025
Standing
Committee
. Deputy Warden
Committee
Ketchabaw
• Councillor Widner
• Councillor Sloan
A-5 —
Council Finance
. Committee of the
January 14, 2025
Standing
Committee
Whole/ Elgin County
Committee
Council
A-6 —
Growth Planning
• Warden Jones
January 14, 2025
Standing
Steering
. Councillor Giguere
Committee
Committee
• Deputy Warden
Ketchabaw
• Councillor Noble
Page 70 of 75
Committee
Committee
Appointed Members
Date of
Type
Appointment
B-1 —Advisory
Community Safety
• Warden Jones
January 14, 2025
Committee
and Well -Being
Integration Table
C-1 —
Rural
. Warden Jones
January 14, 2025
Legislated
Initiatives/Planning
. Deputy Warden
Committees
Advisory
Ketchabaw
Committee
• Councillor Leatham
• Councillor Widner
C-2-
Homes Committee
. Committee of the
January 14, 2025
Legislated
of Management
Whole/Elgin County
Committees
Council
D-1 —
Southwestern
• Warden Jones
January 14, 2025
Agencies and
Public Health —
• Councillor Couckuyt
Boards with
Board of Health
Council
Appointees
D-1 —
City -County Liaison
. County Council or as
January 14, 2025
Agencies and
Committee
represented by the
Boards with
Warden
Council
Appointees
D-1 —
Health Recruitment
• Warden Jones
January 14, 2025
Agencies and
Partnership
. Councillor Couckuyt
Boards with
Council
Appointees
D-1 —
Joint Accessibility
. Councillor Noble
January 14, 2025
Agencies and
Advisory
Boards with
Committee
Council
Appointees
D-1 —
Elgin Clean Water
Councillor Hentz
January 14, 2025
Agencies and
Advisory
Boards with
Committee
Council
Appointees
D-1 —
Green Lane
Councillor Hentz
January 14, 2025
Agencies and
Community Trust
Boards with
Committee
Council
Appointees
D-1 —
Waste
Committee of the
January 14, 2025
Agencies and
Management
Whole/Elgin County
Boards with
Committee
Council
Council
Appointees
D-1 —
Western Ontario
. Warden Jones
No appointment
Agencies and
Wardens Caucus
• Alternate: Deputy
required
Boards with
Warden Ketchabaw
Council
Appointees
D1 -Agencies
SWIFT Network
. Councillor Giguere
Council
and Boards
recommends,
with Council
SWIFT appoints
Appointees
D1 —Agencies
St. Thomas -Elgin
. Councillor Giguere
January 14, 2025
and Boards
Public Art Centre
with Council
Appointees
D1 —Agencies
South Central
. Deputy Warden
January 14,2025
and Boards
Ontario Regional
Ketchabaw
Page 71 of 75
Committee
Committee
Appointed Members
Date of
Type
Appointment
with Council
Economic
Councillor Noble
Appointees
Development
SCOR
READ A FIRST, SECOND, AND THIRD TIME AND FINALLY PASSED ON THIS 14TH
DAY OF JAN UARY, 2025.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
Page 72 of 75
COUNTY OF ELGIN
By -Law No. 25-02
"BEING A BY-LAW TO PROVIDE FOR THE OPERATION OF
THE ELGIN COUNTY MUSEUM AND TO REPEAL BY-LAW No. 21-38"
WHEREAS pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, an upper -
tier municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in the Table to this section; and
WHEREAS said Table authorizes an upper -tier municipality to pass by-laws regulating culture
and heritage; and
WHEREAS Council did pass By -Law No. 05-44 to provide for the operation of the Elgin
County Museum as amended through By -Law No. 09-40, By -Law No. 11-13, By -Law No.
16-03 and By -Law No.21-38; and
WHEREAS it is deemed necessary and appropriate to further amend by consolidating all
By -Laws pertaining to the operation of the Museum;
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby
enacts as follows:
1. NAME — The name of the Museum is the "Elgin County Museum"
2. ASSETS — The lands, buildings, furniture, equipment, goods, chattels, artifacts and
objects of any nature whatsoever whether acquired by or donated to the former Elgin
County Pioneer Museum and/or the Elgin County Museum, including objects and
artifacts held in trust by the Museum under any previous enactments of this by-law,
shall be the property of the Corporation of the County of Elgin. Ownership of the
artifacts is assigned unto the Corporation of the County of Elgin, its successors,
administrators and assigns absolutely.
3. a) STATEMENT OF PURPOSE — The principal objectives of the Museum are two-
fold:
i) to acquire, document, preserve, display and interpret for the benefit of the
public those artifacts donated to, or maintained by, the Museum which relate
to the history and development of the geographic County of Elgin in order to
encourage public interest in the history of the County;
ii) to provide leadership and professional support to museums located within
the County of Elgin in the promotion of a heritage network within the County,
including documentation of resources, coordination of exhibits, marketing,
training and advisory services.
MISSION STATEMENT
The Elgin County Museum exists to promote Elgin County's rich historical and
agricultural heritage to all Canadians by acquiring, documenting, preserving,
exhibiting and interpreting artifacts pertaining to the history of the County of
Elgin; and to provide leadership and support to County museums in the
promotion of a heritage partnership.
b) The Museum shall carry out its statement of purpose and mission through the
following activities:
ACQUISITION - The Museum is committed to acquiring artifacts pertaining directly to
the history of the County of Elgin or its citizens. All acquisitions must meet the terms
of clearly defined Collections Management Policy approved by Elgin County Council.
Sufficient space and resources will be devoted to managing all acquisitions in
accordance with museum standards and professional practice.
Page 73 of 75
-2-
DOCUMENTATION — The Museum is committed to properly documenting all artifacts
in its collection in order to record provenance, transfer of ownership and context of
use. Such documentation will include use of instruments such as temporary receipts,
deeds of gift and accession registers.
PRESERVATION — The Museum is committed to ensuring the long-term preservation
of artifacts under its care. Every effort will be made to store artifacts in a suitable
repository wherein temperature, relative humidity, lighting and air quality are all
controlled according to museum standards as defined by the Canadian Conservation
Institute. Adequate security systems will be in place. Staff will furthermore promote
the responsible care, handling, conservation and/or reproduction of all artifacts in
accordance with preservation policies and procedures.
EXHIBITION — The Museum is committed to providing ample space for thematic,
permanent and travelling exhibits, which will be made accessible to the general public
in a secure environment and within suitable hours. Ample resources will be devoted
to producing and providing public access to such exhibits, both on -site and through
use of available technology.
INTERPRETATION — The Museum is committed to interpretation and educational
programs to encourage widespread interest in the history of the County of Elgin.
Programs, displays, activities and events will be developed to appeal to groups such
as elementary and secondary school students, senior citizens and the public at large.
OUTREACH — The Museum is committed to engaging the general public and the
museum community in its operations. Outreach activities include advertising,
soliciting volunteers, forming partnerships with other County museums, participating
in educational opportunities and facilitating professional development. Suitable
resources will exist for promoting the Museum and its activities within the community.
4. GOVERNANCE AND STAFFING
a) The Museum and its staff shall be governed by Elgin County Council through the
Director of Community and Cultural Services (or designate as established by
Council) in accordance with the County's policies and procedures. This includes:
authority for recruiting, supervising and evaluating museum staff; establishing the
budget and financial administration; facility maintenance; hours of operation; and
final approval of all written policy governing operations and defining programs.
b) The Museum shall have professional staff with responsibility for the acquisition,
documentation, care and custody of all artifacts, outreach services, displays,
management of volunteers and publicity pertaining to the Museum's operations.
c) The Museum shall produce an annual report to Elgin County Council, outlining
the year's exhibits, activities and programs, along with a projection of exhibits,
activities and programs for the upcoming year.
5. Statement of Ethical Behaviour and Pecuniary Interest — Staff -and volunteers are
obligated to conduct their affairs in accordance with the Employee Code of Ethics
as established by Elgin County Council and professional codes of ethics for
museum practice. All individuals associated with the Museum shall avoid conflicts
of interest, pecuniary or otherwise. If a conflict is declared, individuals shall absent
themselves from all discussions on the particular matter.
6. That By -Law No. 05-44 and any and all amendments thereto be hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSES THIS 14t" DAY OF
JAN UARY 2025.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
Page 74 of 75
COUNTY OF ELGIN
By -Law No. 25-03
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
JANUARY 14, 2025 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on January 14, 2025 be hereby adopted
and confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF
JAN UARY, 2025.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
Page 75 of 75