04 - February 25, 2025 County Council Agenda PackageElgmCounty
Elgin County Council
Regular Council Meeting
Orders of the Day
Tuesday, February 25, 2025, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Note for Members of the Public:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCounty
Accessible formats available upon request.
Pages
1. Call to Order
2. Adoption of Minutes 3
3. Disclosure of Pecuniary Interest and the General Nature Thereof
4. Presenting Petitions, Presentations and Delegations
4.1 Director Heather Sheridan - St. Thomas -Elgin Social Services Service 8
Review
5. Committee of the Whole
6. Reports of Council, Outside Boards and Staff
6.1
Manager of Procurement and Risk - Procurement Activity Report Q4
31
(October 1, 2024 to December 31, 2024)
6.2
Director of Homes and Seniors Services - Homes — Emergency Plans —
35
Elgin County and Thames Valley District School Board (MOU)
6.3
Director of Engineering Services - Administration Building Exterior
46
Renovation — Options Presentation
6.4
Director of Financial Services/Treasurer - 2025 Proposed County Budget
111
7. Council Correspondence
7.1
Items for Consideration
7.1.1 Appointment of Brent Clutterbuck to Thames-Sydenham and
246
Region Drinking Water Source Protection Committee for the
2025-2029 Term
7.2
Items for Information (Consent Agenda)
7.2.1 Western Ontario Wardens' Caucus Media Release, February
248
11, 2025 - Statement from the Vice Chair of the Western
Ontario Wardens' Caucus on Tariffs
7.2.2 Western Ontario Warden's Caucus Media Release, February 249
12, 2025 - Western Ontario Wardens' Caucus Releases
Regional Priorities for Provincial Election Candidates
7.2.3 Resolution from the Council of Peterborough County re 260
Proposed U.S. tariffs on Canadian Goods
8. Other Business
8.1 Statements/Inquiries by Members
8.2 Notice of Motion
8.2.1 Councillor Sloan - Notice of Motion 263
8.3 Matters of Urgency
9. Closed Meeting Items
9.1 Closed Meeting Minutes - February 11, 2025
10. Motion to Rise and Report
11. Motion to Adopt Recommendations from the Committee of the Whole
12. Consideration of By -Laws
12.1 By -Law No. 25-08 Borrowing By -Law 264
12.2 By -Law No. 25-09 Confirmation 266
13. Adjournment
Page 2 of 266
Elgin County Council
Minutes
February 11, 2025, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Andrew Sloan
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services (virtual)
Brian Masschaele, Director of Community & Cultural Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Andrea Loughlean, Manager of Emergency Management &
Elgin -Middlesex Regional Fire School (virtual)
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
Call to Order
The meeting was called to order at 9:00 a.m. with Warden Jones in the chair.
2. Adoption of Minutes
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the meeting held on January 28, 2025 be
adopted.
Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
4. Presenting Petitions, Presentations and Delegations
4.1 Dawn Maziak, Board Chair and David James, Board Vice Chair - West
Elgin Community Health Centre Presentation
Page 3 of 266
Dawn Maziak, Board Chair, and David James, Board Vice Chair of the
West Elgin Community Health Centre provided a presentation to County
Council that provided an overview of the Centre's current challenges and
advocacy efforts.
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the presentation from the West Elgin Community
Health Centre be received and filed; and
THAT Elgin County Council request a delegation with the Ministry of
Health at the AMO Conference in August advocating for increased access
to healthcare in rural communities.
Motion Carried.
5. Committee of the Whole
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now move into Committee of the Whole.
Motion Carried.
6. Reports of Council, Outside Boards and Staff
6.1 Warden Jones - Warden's Activity Report (January 2025)
Warden Jones presented the report that details his activities for the month
of January 2025.
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the report titled "Warden's Activity Report (January
2025)" from Warden Jones dated February 11, 2025 be received and filed.
Motion Carried.
6.2 Manager of Economic Development, Tourism & Strategic Initiatives -
Elgincentives Application — Tax Increment Equivalent Grant for DHC
Harris Enterprises
The Manager of Economic Development, Tourism & Strategic Initiatives
presented the report seeking Council's approval of a Tax Increment
Equivalent Grant application submitted by DHC Harris Enterprises Inc.
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "Elgincentives Application - Tax
Increment Equivalent Grant for DHC Harris Enterprises" from the Manager
of Economic Development, Tourism & Strategic Initiatives dated February
11, 2025 be received and filed; and
THAT the Elgincentives application submitted by DHC Harris Enterprises
Inc. (Evelyn's Sausage Kitchen) for the Tax Increment Equivalent Grant
be approved by Council; and
THAT the grant be applied only to the commercial and industrial
assessment portion of the project (and not any other tax classes); and
THAT the grant be applied to 100% of the County portion of the tax
increase, decreasing by 10% for a period of 5 years; and
Page 4 of 266
THAT the Chief Administrative Officer be authorized to sign the financial
agreement for the approved project as described in the application
package for the applicant DHC Harris Enterprises Inc.
Motion Carried.
6.3 Director of Engineering Services - Transportation Master Plan —
Phase 1 — Needs and Opportunities Update Report
Council recessed at 9:57 a.m. and reconvened at 10:05 a.m.
The Director of Engineering Services presented the updated
Transportation Master Plan Phase 1 report for Council's information.
Moved by: Councillor Widner
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the report titled "Transportation Master Plan — Phase 1
— Needs and Opportunities Update Report" from the Director of
Engineering Services dated February 11, 2025 be received and filed.
Motion Carried.
7. Council Correspondence
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT Correspondence Item #7.2.1 be received and filed.
Motion Carried.
7.2.1 Western Ontario Wardens' Caucus Media Release, January 29,
2024 - Western Ontario Wardens' Caucus Chair to Take a Leave of
Absence.
8. Other Business
8.1 Statements/Inquiries by Members
8.1.1 Warden Jones - Southwold Winterfest
Warden Jones extended an invitation to attend the annual Southwold
Winterfest event that is being held on Saturday, February 15, 2025 in
Shedden. The event begins around 4:00 p.m., with fireworks taking
place at 7:30 p.m.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. Closed Meeting Items
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
3
Page 5 of 266
Closed Meeting Item #1 - Labour Relations Matters
(d) labour relations or employee negotiations.
Closed Meeting Item #2 - Sunset Provincial Lands
(h) information explicitly supplied in confidence to the municipality or local board
by Canada, a province or territory or a Crown agency of any of them; and (k) a
position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board.
Motion Carried.
9.1 Director of Community and Cultural Services - Labour Relations
Matters
9.2 Director of Planning and Development - Sunset Provincial Lands
10. Motion to Rise and Report
Moved by: Councillor Giguere
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Labour Relations Matters
Moved by: Councillor Hentz
Seconded by: Councillor Giguere
RESOLVED THAT the confidential report from the Director of Community and
Cultural Services be received and filed.
Motion Carried.
Closed Meeting Item #2 - Sunset Provincial Lands
Moved by: Councillor Noble
Seconded by: Councillor Leatham
RESOLVED THAT staff proceed as directed.
Motion Carried.
11. Motion to Adopt Recommendations from the Committee of the Whole
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Noble
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. Consideration of By -Laws
12.1 By -Law No. 25-06 Procedural By -Law
BEING a By -Law to Regulate the Proceedings of the Municipal Council of
the Corporation of the County of Elgin.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
4
Page 6 of 266
RESOLVED THAT By -Law No. 25-06 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.2 By -Law No. 25-07 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the February 11, 2025 Meeting.
Moved by: Councillor Leatham
Seconded by: Councillor Couckuyt
RESOLVED THAT By -Law No. 25-07 be now read a first, second and
third time and finally passed.
Motion Carried.
13. Adjournment
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 10:49 a.m. to meet again on February
25, 2025 at 9:00 a.m.
Motion Carried.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
Page 7 of 266
Contents of the Report
Presented by:
Page 9 of 266
K
• o
m
° Ontario Works provides financial assistance for basic
living expenses
° Helps make connections toemployment services and
stability supports
° OVVeligibility isbased onfinancial need and willingness
to participate
° Applicants must beOntario residents and meet criteria
including income and asset limits
Application ~
�process°°
Ministry ofChildren, Community and Social Services
(Centralized Intake) handles:
° Initial eligibility decisions, internal revievvs, decision
notices, payments, and appeals most intakes
Municipalities manage:
° Selected intakes such as youth under18. reinstates
under 3months, Temporary Care Assistance, and
Emergency Assistance, aswell asongoing eligibility
review for active cases
Pagel 1 of 266
Applying online Is:
oa5y "-A'""�"=a"°°°~G""
'--d k, 9,,m=orfil:'D'
�= �1,14yuhOr Kkmlity awlsiga
ww,~ph=°,""a., app*."?0 In 10
You can help appLicmnts by�
*=~ng*°jxo;t�
~�nk, �hpq�,,Alqx,�,IpAp ~~~blo
~°pnq tI -"'°pply mAmA
WeYe here to help
------------------------------------
Do,cvmenitsneedeuto
got started
Appl,canu, jt,,A°t�y dwI,ficamm
W,Vl~N°VKmwMU=~t, qlCh,�,.
ac,Am,w,�aw~wI.^ �SN�
"".,0m"hr,o*-Nh ,-D
woM=*m, aw,
n,ngp it.on==�
ta', wt,n,
n*pjpfiu=Ls=mh'Ap, ft�� '."-A"'^'n M=1'v U.,pmay,mm°"wSCK�p=
al 888 1142=n,`�00 387-6&9r
Track Your
Application
Online:
AiinAic,o6un
Phone: 1-888-999-1142
MyBenefits Account
Initial payments
Grant de6s�on made by
Centralized Intake
First payment issued
Direct Deposit or Cheque
RM "'1111111,11
No Response Letter Denials & Appeals
Centralized Intake makes
contactfor missing info
No response in 4 days �
Application withdrawn
Chent resporids within 30
days -) Application
backdated
Ineligible letter includes
appeal instructions
(check totter for details)
Internet reviews handled
by Provincial staff
IFoLtow-Up
Appointment
Midst meet a caseworker
within 30 days in West
Lorne, Aylmer or St.
Thomas
Advised what to bring &
who must attend
Provided with ongoing
case management
services and supports
a
Fite Closure
When no longer eligible for
assistance, any
overpayments are
transferred to the
Province for collection
St. Thomas -Elgin Ontario Works staff determine initial eligibility for applicants
under 18, Temporary Care Assistance, and Emergency Assistance. They will also
process reinstates.
Page 12 of 266
10
OW Benefits & Caseworker
Supports
Benefits for Ontario Works Recipients:
Financial Assistance
- Covers rent, food, clothing, and essentials
Health Benefits
° Prescription drugs, medical travel, and special diets
Discretionary Benefits
° Basic medical supplies, vision/dental care, and
funerals
Stability Support
- Necessary items that lead towards employability
Caseworker Supports:
° Assess client needs and connect tobenefits
° Co -develop aself-sufficiency plan
° Refer toemployment services and training
° Connect clients toservices tomeet their needs
° Monitor progress and adjust plans
° Act asagateway toother income supports
Page ow»s
Myth: PeopLe on Ontario Works don't want to work.
Fact: Many recipients actively seek employment and participate in training or education programs.
Some face barriers like health issues, caregiving responsibilities, or homelessness.
Myth: Ontario Works provides enough to cover all basic needs.
Fact: Ontario Works provides financial assistance, but the amount is often not enough to fully
cover rent, food, and other essentials. Many recipients rely on additional community resources.
Myth: Once you're on Ontario Works, you stay on it forever.
Fact: Most people use Ontario Works as a temporary support while they transition to employment,
education, or other assistance programs.
Myth: Everyone on Ontario Works is empLoyabLe.
Fact: Some recipients have disabilities, chronic illnesses, or other challenges that limit their ability
to work. Ontario Works helps connect them with the appropriate supports.
Myth: PeopLe on Ontario Works don't work.
Fact: Many Ontario Works recipients work in part-time or low -wage jobs, but don't earn enough to
fully support themselves. Ontario Works can supplement their income while they work towards
financial stability. Page 14 of 266
For those in urgent financial need, Emergency Assistance provides short-term support for
essentials like food and shelter. It's available to those who don't qualify for Ontario Works but still
need immediate help.
Acrisis oremergency includes situations where you are:
° being evicted from your home within 7days
° inorare leaving an abusive relationship
° worried about your personal safety
° affected by fire, f|ood, or another natural disaster
° inCanada under emergency authorization (eg CUAET)
1=
I
Page 16 of 266
St. Thomas -Elgin Social
Housing
# of Units (subsidized, affordabLe & market):
• Total units: 1123
• in Elgin County: 334
• Plus, approximately 15o rent supplements
CentraLized WaitList
• 170o+ households waiting
• wait time Of 3 to lo+ years
WaitList HousehoLd Composition:
• Single: 725
• Families: 675
• Seniors: 285
WaitList HousehoLd Location:
* 70% from within St. Thomas -Elgin
* 30% from outside the municipality or no fixed
address
NoLe: F)eople fleeing doryiesLic violence arid/or, hUrnarl
Lrafficking are considered a Special FlrioriLy for, Social
1-10LISing, See: Special Priority PoLicy
Page 17 of 266
H
Supported the
development ofnew
affordable seniors
housing
Invested over $5OOk
incapital repairs
Assisted over gO
households move
into social housing
Page mw»s
Provided Service
Manager advice and
guidance to
prospective operators
@^developers
Homelessness Prevention Program
(HPP)
HPP is a provincially funded program that supports Ontario
municipalities to provide supports and services to people at risk
of or experiencing homelessness.
In St. Thomas-ELgin, we use HPP to fund:
• Emergency Shelters
(The /NN. Familu Central. Youth for Christ)
• Supportive Housing Units
(YWCA. Indwell. CMHATV)
• Rent SuppLements
(-to end occurrences of homelessness)
Housing StabiLity Financial. Assistance Program
(uo to S1500 for sinole households &-- uo to S3000 for
fot,)ilies)
•Day Services
(sustern noviciation. case manooement. street outreach.
droo-in)
Page 19 of 266
IN
St. Thomas -Elgin By Names
Areal-time list ofpeople experiencing hornelessnee
tobetter connect people with the services and
support they need.
LocaLfacts:
° Was implemented inJuly 2O2O
° 825unique people have been referred (end
of2Om)
° Majority ofreferrals are urban (St.Thomas)
° Approximately 1O%or less are rural (Elgin
- 65% of all referrals are housed!
Appnoxirnatek/IgO people (or 1O%) remain
unhoused
Page 20w266
��Active inactive 0HOUS8d
IN
Homelessness Prevention Program (HPP) Highlights
Of2O24
Assisted over 400
households with
homelessness
prevention
Have provided
emergency shelter to
over 250 unique
individuals
Responded to over
15o requests for
Street Outreach
Page 21 of 266
Services
Achieved reductions
in chronic
homelessness
111
Elgin County / Housing Stability Services
Collaboratives
THE
FAMILY
CENTRAL
Page 22 of 266
m
Piow to Access
Housing Stabilit
Services
person:In
Talbot230
Thomas,s
St. Thomas -Elgin Community Resources
Page 23 of 266
TW. f C t is
Ch lldcare ....,...,. ...... .......
Clothiing& Hsuseholld Reins ........ .......
Cainmunity Centres ... ........................
o mest V &C IA Ilt.. .,....,
Educator ....,. ...,....,
Employment &. Traening . ... .... .......
Financial Support. ...........................
Food. ............. .. ......................
He.kh Cerp.,. ..,.. .,....,
H-eiing & shelter ...,. ..............
Identification ............. .. ......................
Immigrant, Newcomer & Refugee 9e ecc
Legall & Advocacy....... ........................
Liibrarie ............. .......................
Mental Health & Addi t .......................
Special thanks t3 ourr nmuriiity part ... .... ,...,..
1119
PH r
�
�� :<
y��
a �
�% «<
� \
\ � \ \�
[in
�
C\&/ELCCisthe Canada -Wide Early Learning and Child
Care system. It isafedensl-provincia|agreernent
designed to make child care more affordable for
families in Ontario by:
° Reducing child care costs toanaverage of$1Oper
day by2O2Ofor eligible families with children under
Oyears old
- Increasing the number of licensed child care spaces
° Improving the quality ofchild care bvsupporting
programs with resources and professional
development for staff
° Developing awage framework for early childhood
educators tosupport recruitment and retention
Page 25w266
Key Achievements in
Elgin County
° 100% participation inC\&/ELCC in St.
° Child care continues tobecome
more affordable for all families. Asof
January 2O25.there isa$22cap on
all fees
2O24was ayear ofsignificant
expansion inElgin County:
- 2new child care centres were
opened
-EarlyOn expanded in Aylmer,
West Lorne, and Port Burwell
Page 26w266
If'
�
Staffing shortages continue to be an issue for all our child care and early years
programs. With support from the Ministry ofEducation, we implemented avariety of
recruitment and retention strategies throughout the year.
RE
Page 27w266
Infrastructure Gaps:
° The demand for child care spaces far outweighs the number of spaces available
° The waiting list has gone from months to years with some families finding it difficult to re-enter
Implementation of
the new funding
formula
Expansion of child
care and early years
programming
Continue to support
the needs ofall
families in Elgin
Page 29w266
Release anupdated
ChiLdren'sServices
Plan
Contact ~
���������~~� ���������L��]hon
Heather Sheridan
Director, St. Thomas-E|ginSocial Services
23OTalbot Street
^--~ St. Thornas, Ontario, N5P1B2
519-031-935Oext7134
hsheridang)stthornasca
Please feel free to contact Heather with any questions or concerns regarding any of the programs
administered through St. Thomas -Elgin Social Services.
ElginCounty
Report to County Council
From: Mike Hoogstra, Manager of Procurement & Risk
Date: February 25, 2025
Subject: Procurement Activity Report Q4 (October 1, 2024 to December 31, 2024)
Recommendation(s):
THAT the report titled "Procurement Activity Report Q4 (October 1, 2024 to December
31, 2024) from the Manager of Procurement & Risk dated February 25, 2025 be
received and filed.
Introduction:
The County's Procurement Policy requires that an information report containing the
details relevant to the exercise of delegated authority for all contracts awarded that
exceed $15,000, including amendments and renewals, be prepared and reported to
Council on a quarterly basis. This report covers the period from October 1, 2024 to
December 31, 2024.
Background and Discussion:
The Council of the Corporation of the County of Elgin delegated authority to the Directors
to award contracts as follows:
Value
Report Status
Greater than $15,000
but less than $250,000
No report to Council required if within approved
budget
Council also approved that an information report would be brought forward containing
details of the award of contracts including amendments and renewals. The detailed
report of the award of contracts is attached as Appendix A.
Financial Implications:
Prior to contract and purchase order approval, confirmation is made to ensure that the
appropriate funds are available in the approved budget.
Page 31 of 266
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
❑ Exploring different ways
❑ Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
❑ Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None
Communication Requirements:
None
Conclusion:
This report is submitted to summarize the County's procurement activity for the fourth
quarter of 2024 in accordance with the reporting requirements as set out in section 12.2
of the Procurement Policy.
All of which is Respectfully Submitted
Mike Hoogstra
Manager of Procurement & Risk
Jennifer Ford
Director of Financial Services / Treasurer
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 32 of 266
APPENDIX A
Procurement Activity — October 1, 2024 to December 31, 2024
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
PO/Project
No.
Engineering
Capital
Replacement Air Handling Unit —
Engineered Air
$19,875
Services
PO# 1234
Archives (Admin Building)
Capital
Air Handling Unit Retrofit at Bobier
Jayden's
$137,950
PO# 1249
Villa
Mechanical
2024-T19
Capital
Eight (8) replacement Carrier heat
Carrier Enterprise
$31,000
PO# 1189
pumps for Admin Building
Canada
(Single Source — Purchased direct
from Manufacturer)
Operating
Winter Maintenance Services —
Verdant DBM Inc.
$59,012
2024-T22
Sunset Drive Properties
(2 Year Term)
Operating
Winter Maintenance Services —
Elgin St. Thomas
$58,000
2024-T22
Elgin Manor, Terrace Lodge and
Second Nature
Aylmer EMS Station
Land Design
(2 Year Term)
Operating
Winter Maintenance Services —
Country Snow &
$30,100
2022-T33
Bobier Villa and Dutton EMS
Lawn
Renewal
Station
(Renewal - 2 Year Term)
Emergency
Operating
Design, Supply and Install
Artcal Graphics &
$15,018
Management
Legacy Well
Graphics for four (4) Emergency
Printing
/ Regional
Funding
Management / Fire School Trailers
Fire School
Emergency
Capital
100 Paramedic Helmets (Hi-Vis
A.J. Stone
$28,100
Medical
PO# 1241
Orange) with Visor Assembly
Company
Services
Page 33 of 266
Department
Budget
Project
Supplier /
Amount
Allocation
Contractor
(HST excluded)
PO/Project
No.
Information
Capital
Lenovo E16 Laptop Computers
CompuCom
$85,339
Technology
PO# 1282
(60) and ThinkPad USB-C Docking
Canada
Stations (25)
[OECM Cooperative Purchasing
Contract]
Capital
Lenovo ThinkCentre M70s
Stronghold IT
$25,280
PO# 1296
Desktop Computers (20)
Operating
Metallic Backup for Microsoft 365
Softchoice
$24,021
PO# 1302
Enterprise Edition
Corporation
[OECM Cooperative Purchasing
Contract]
Homes and
Capital
Window Treatment (Blinds and
Stevans Sales
$25,021
Seniors
PO# 1261
Valances) — Terrace Lodge
Services
2022-T32
Redevelopment, Phase 3
Operating
Case Mix Index (CMI) - Resource
MEDe-care
$19,834
Use Groups (RUG) consulting
Health Care
services for 3 LTC Homes
(Contract Renewal)
Solutions
Page 34 of 266
ElginCounty
Report to County Council
From: Michele Harris, Director of Homes and Seniors Services
Date: February 25, 2025
Subject: Homes — Emergency Plans — Elgin County and Thames Valley District School
Board (MOU)
Recommendation(s):
THAT the report titled "Homes -Emergency Plans -Elgin County and Thames Valley
District School Board (MOU)" from the Director of Homes and Seniors Services dated
February 25, 2025 be received and filed; and,
THAT Council authorize the Director of Homes and Seniors Services to execute the
Memorandum of Understanding (MOU) for emergency planning with Corporation of the
County of Elgin and Thames Valley District School Board (TVDSB).
Introduction:
The purpose of this report is to seek Council approval for execution of an agreement
with Corporation of the County of Elgin (Elgin Manor) and TVDSB (Southwold Public
School) for the use of each other's facilities in the event that a temporary evacuation is
required.
Background and Discussion:
The Fixing Long -Term Care Act, 2021 (FLTCA) and Ontario Regulation 246/22 require
long-term care homes in the Province of Ontario to have emergency plans in place that
comply with regulatory requirements. Under the FLTCA, a long-term care home
emergency plan must include the identification of a safe evacuation location, the use of
which the licensee has arranged in advance of an emergency.
Similarly, the Ministry of Education requires licensed schools to identify a safe
evacuation location and provide confirmation that the licensee has permission to use
such safe location in the event of a temporary emergency.
Page 35 of 266
County of Elgin Homes and TVDSB staff toured both Elgin Manor and Southwold Public
School to determine the feasibility and suitability of temporary evacuation for both the
long-term care home and the school.
In consultation with the County Solicitor, the Director of Homes and Seniors Services
has reached consensus with TVDSB representatives for a draft memorandum of
understanding (included in this report) to support temporary evacuation and emergency
plans for both facilities.
Financial Implications:
The draft MOU provides language requiring both Elgin County and TVDSB to cover the
costs of supplies (including food and drink), or provide the same; and, to reimburse the
other party the cost incurred as a direct result of the use of the facility, if any.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
❑ Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
The draft MOU supports both Elgin Manor and Southwold Public School in meeting the
legislative requirements for an arranged, temporary, safe, evacuation location should it
be required as part of emergency planning.
Communication Requirements:
Once approved, County of Elgin and Southwold Public School staff will ensure that the
details of the MOU are communicated as required, and, that the emergency plans are
updated.
Page 36 of 266
Conclusion:
Staff recommend that Council authorize execution of the Memorandum of
Understanding to support emergency planning requirements for both Elgin Manor and
Southwold Public School.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 37 of 266
BETWEEN
MEMORANDUM OF UNDERSTANDING
Corporation of the County of Elgin
("Elgin County")
AND
Thames Valley District School Board ("TVDSB")
WHEREAS The Fixing Long -Term Care Act, 2021 ("FLTCA") and Ontario Regulation
246/22, which replaced the Long -Term Care Homes Act, 2007 and Ontario Regulation
79/10, require Long-term care homes in the Province of Ontario to have emergency plans
in place that comply with regulatory requirements.
AND WHEREAS under the FLTCA, a Long-term care home emergency plan must include
the identification of a safe evacuation location, the use of which the licensee has arranged
in advance of an emergency.
AND WHEREAS the Ministry of Education requires schools to identify a safe evacuation
location and provide confirmation that the licensee has permission to use such safe
location in the event of a temporary emergency.
AND WHEREAS TVDSB agrees that Elgin County is permitted to use its school facility
located at 32961 Final Line, St. Thomas, ON, N5P 3S5, Southwold Public School
(hereinafter referred to as "Southwold PS") as a receiving area for the residents of Elgin
Manor in the event of a temporary emergency evacuation (as context requires, the
"Purpose").
AND WHEREAS Elgin County agrees that Southwold PS is permitted to use Elgin Manor
as a receiving area for its staff, enrolled children and parent pick-ups, in the event of a
temporary emergency evacuation (as context requires, also the "Purpose");
AND WHEREAS TVDSB and Elgin County (hereinafter collectively referred to as the
"Parties") find it desirable that details associated with the general permission for use of
each other's facilities for the Purpose be particularized;
AND WHEREAS the Parties agree that an emergency receiving area is beneficial for the
community;
NOW THEREFORE the Parties hereby covenant and agree that the terms and conditions
of this Memorandum of Understanding (hereinafter referred to as the "Agreement") shall
govern the use of each other's facilities for the Purpose;
Page 38 of 266
"1 GENERAL TERMS AND CONDITIONS
2 TERM OF AGREEMENT: The term of this Agreement shall be from March 1,
2025, until the date it is terminated in accordance with this Agreement.
TERMINATION: Either party may terminate this Agreement at any time and for any
reason, without fault and without liability, upon four (4) weeks' notice in writing to
the other party, except where one or more of the Township of Southwold, Elgin
County, the Province of Ontario, or the Country of Canada is in a declared state of
emergency related to health, in which case either party may terminate this
Agreement at any time and for any reason, without fault and without liability, upon
twelve (12) weeks' notice in writing to the other party. For clarity, the notice period
shall commence upon the receipt of the notice, as defined below.
4. NOTICE: Notices under this Agreement shall be in writing and delivered by
personal service, by ordinary prepaid mail, or by e-mail. Notices shall be delivered
to the address of the party as listed in this agreement or as updated in accordance
with this agreement. Notices by personal delivery shall be deemed to have been
received at the time of delivery. Notices by mail shall be deemed to have been
received on the fourth business day after the date of mailing. Notices by e-mail
shall be deemed to have been received on the business day after the date of
sending.
5 CONFIDENTIALITY: Neither party shall disclose at any time or in any form any of
the information provided or any information obtained, conceived of, originated,
discovered or developed in the course of the performance of the party's duties and
obligations under this agreement ("Confidential Information") without prior written
consent of the other party. Each party shall use Confidential Information only to
fulfill its obligations under this Agreement and for no other purpose. Neither party
will be in contravention of this provision if they disclose information as required by
law, including any requirement under an information to access law or regulation.
6. INDEMNIFICATION: Each party hereto (Indemnifier) shall indemnify and hold
harmless the other party, its elected officials, directors, officers, employees and
agents (collectively, Indemnitees) from all claims of every kind with respect to any
injury (including death), loss or damage resulting from the performance or non-
performance of this Agreement by the Indemnifier, its elected officials, directors,
officers, employees, contractors and agents (collectively, "Indemnifier Group"),
except to the extent the injury, loss or damage is caused or contributed to by an
act or omission of the Indemnitees.
, INSURANCE: The Parties shall maintain in force for the duration of this
Agreement a policy of comprehensive general liability insurance, in an amount
Page 39 of 266
not less than $2 million per occurrence, against claims which may arise out of
personal injury and property damage and which are normally the subject of such
coverage. The Parties shall provide satisfactory evidence of such coverage, upon
written request.
8 ROLES AND RESPONSIBILITIES — ELGIN TEMPORARY EVACUATION
a. In the event that Elgin Manor must be evacuated, Southwold PS will be
established as the receiving area for residents, staff, and volunteers.
b. Utilizing Southwold PS will require that Elgin County Management and Staff
have access to Southwold PS until such time as the long-term care home
is sufficiently accessible to and safe for residents or until alternate locations
for residents have been arranged.
c. Although it is anticipated that the use of Southwold PS will be limited to a
short number of hours, the Parties acknowledge that in certain
circumstances, the access time required by Elgin County staff, residents
and volunteers may be longer in the event of unforeseen circumstances. In
such circumstances, Elgin County representatives shall communicate
anticipated timelines to Southwold PS Principal and/or other designated
contact for consideration and direction.
d. It will be the responsibility of Elgin County to make all necessary
arrangements for transportation of residents to the facility.
In the event of an emergency requiring the evacuation of residents, Elgin County shall
have access to Southwold PS entrances, hallways, kitchen and program rooms.
In the event of an emergency requiring the evacuation of residents, Elgin County shall:
a) Notify Southwold PS by its Principal or other designated contact of the temporary
emergency evacuation and of Elgin County's need to access and use the School
Facility. Notification under this provision may be completed by telephone call,
provided that the Principal can be reached, or as provided for in the Notices section
of this Agreement;
b) Arrange for and provide transportation of residents and staff from Elgin Manor to
the Southwold PS;
c) Provide routine care and services to Elgin Manor residents at the receiving area;
d) Contact all family members, third -parties or other required persons that are entitled
to notification related to any particular resident;
e) Set up of amenities in the receiving area;
f) Coordinate residents, staff, volunteers and visitors in the receiving area;
Page 40 of 266
g) Cover the cost of supplies (including food and drink), or provide the same, as
applicable;
h) Provide necessary equipment, including equipment pertaining to routine resident
care, not otherwise provided for in this agreement;
i) Reimburse Southwold PS the cost incurred by Southwold PS as a direct result of
use of the Southwold PS by Elgin County;
In the event of an emergency requiring the evacuation of residents, Southwold PS shall:
a) Promptly provide Elgin County access and orientation to the Southwold PS in the
event of a relocation, including, if necessary, by reasonably relocating any
programs, if necessary to do so in the sole and subjective discretion of TVDSB, to
provide the space required. Elgin County acknowledges that the School Facility
may be operational at the time of an evacuation and that the ability of Southwold
PS to provide space may be reasonably limited, accounting for the operations of
Southwold PS;
b) Provide access to and reasonably identify the location and orientation of all
equipment and/or amenities that are required by Elgin County for the purpose of
the receiving area, including, for example, the kitchen area, coolers and freezers,
garbage and other refuse supplies
Ensure that access by Elgin County to Southwold PS continues for the duration of
the relocation, as may be agreed to by the Parties;
c) Provide access to either an on -site School Facility staff member or on -call staff
member to Elgin County to answer questions or reasonably assist Elgin County in
providing receiving area services;
d) Provide access to either an on -site School Facility staff member or on -call staff
member to direct or authorize the removal or movement of equipment/furniture
necessary to accommodate residents/staff/volunteers;
e) Provide access to, where available and applicable:
a. on -site kitchen equipment contained in an accessible kitchen;
b. dumpsters; and
c. tables and chairs.
ROLES AND RESPONSIBILITIES — Southwold PS TEMPORARY
EVACUATION
a) In the event that Southwold PS must be evacuated, Elgin Manor will be established
as the receiving area for students, staff, and volunteers.
b) In the event of evacuation, Southwold PS staff, students and volunteers shall have
access to the facility as needed until such time as the School Facility is sufficiently
accessible to and safe for students or until all students have been picked up by
parents, guardians and/or caregivers or other arrangements have been made.
Page 41 of 266
c) Although it is anticipated that the use of the Elgin Manor will be limited to a short
number of hours, the Parties acknowledge that in certain circumstances, the
access time required by Southwold PS staff, students and volunteers may be
longer in the event of unforeseen circumstances. In such circumstances, TVDSB
representatives shall communicate anticipated timelines to Elgin Manor
representatives and/or other designated contacts for consideration and direction.
In the event of an emergency requiring the evacuation of children and staff, Southwold
PS shall:
a) Notify Elgin County by the contacts noted in this MOU of the temporary emergency
evacuation and of Southwold PS's need to access and use Elgin Manor.
Notification under this provision may be completed by telephone call, provided that
the contact can be reached, or as provided for in the Notices section of this
Agreement;
b) Arrange for and provide transportation of children and staff from Southwold PS to
Elgin Manor;
c) Provide routine supervision/care and services to Southwold PS students at the
receiving area;
d) Contact all family members, third -parties or other required persons that are entitled
to notification related to any particular child;
e) Set up of amenities in the receiving area;
f) Coordinate students, staff, volunteers and visitors in the receiving area;
g) Cover the cost of supplies (including food and drink), or provide the same, as
applicable;
h) Provide necessary equipment, including equipment pertaining to routine child care,
not otherwise provided for in this agreement;
i) Reimburse Elgin County the cost incurred by Elgin County as a direct result of use
of the Elgin Manor by Southwold PS, if any;
j) Indemnify Elgin County for any damage to property or persons arising out of its
use of the Elgin Manor as a receiving area, unless such damage arises in whole
or in part from the negligence of Elgin County or any of its agents, employees, or
representatives.
In the event of an emergency requiring the evacuation of children and staff, Elgin County
shall:
a) Promptly provide Southwold PS access and orientation to the Elgin Manor in the
event of a relocation, including, if necessary, by reasonably relocating any
programs, if necessary to do so, in the sole and subjective discretion of Elgin
Manor, to provide the space required. Southwold PS acknowledges that Elgin
Manor will be operational at the time of an evacuation and that the ability of Elgin
Page 42 of 266
County to provide space may be reasonably limited, accounting for the operations
of Elgin Manor;
b) Provide access to and reasonably identify the location and orientation of all
equipment and/or amenities that are required by Southwold PS for the purpose of
the receiving area, including, for example, the kitchen area, coolers and freezers,
garbage and other refuse supplies
c) Ensure that access by Southwold PS to Elgin Manor continues for the duration of
the relocation, as may be agreed to by the Parties;
d) Provide access to either an on -site Elgin County staff member or on -call staff
member to Southwold PS to answer questions or reasonably assist Southwold PS
in providing receiving area services;
e) Provide access to either an on -site Elgin County staff member or on -call staff
member to direct or authorize the removal or movement of equipment/furniture
necessary to accommodate residents/staff/volunteers;
f) Provide access to, where available and applicable:
a. on -site kitchen equipment contained in an accessible kitchen;
b. dumpsters; and
c. tables and chairs.
CONTACT INFORMATION
Name: Elgin County
Address: 450 Sunset Drive, St. Thomas, ON N5R 5X7
Contact Person: Michele Harris mharris@elgin.ca
Emergency Phone: 519-857-4848
Alternate Contact:
Elgin Manor: Terri Benwell 226-376-4586
Name: Southwold PS
Address: 39261 Fingal Line, St. Thomas, ON N5P 3S5
Contact Person: Principal Mark Waters
Emergency Phone: 519-631-5997 x 46161
Alternate Contact:
Each party agrees to promptly notify the other in writing of any change of address.
Page 43 of 266
Dated at St. Thomas, Ontario this day of 12025.
Corporation of the County of Elgin
Per:
Michele Harris
Director, Homes and Seniors Services
I have authority to bind the Corporation.
[SOUTHWOLD PS SIGNATURE BLOCK ON NEXT PAGE]
Page 44 of 266
Dated at , Ontario this day of 12025.
Thames Valley District School Board
Per:
Name: Cathy Lynd
Position: Superintendent of Business
I have authority to bind the Board.
Page 45 of 266
ElginCounty
Report to County Council
From: Peter Dutchak, Director of Engineering Services
Date: February 25, 2025
Subject: Administration Building Exterior Renovation — Options Presentation
Recommendation(s):
THAT the report titled "Administration Building Exterior Renovation — Options
Presentation" from the Director of Engineering Services dated February 25, 2025 be
received and filed, and;
THAT staff be directed to proceed with the Administration Building Exterior Renovation
project and incorporating the recommended construction material options as
recommended in the report presentation.
Introduction:
The County Administration Building was constructed in 1939 and has been occupied by
the County of Elgin since 1985. The building's exterior brick is original and the majority
of the bricks are cracking and spalling. The windows and doors were installed in 1984
and at the end of their service life. This report provides options in order to extend the life
span of the building.
Background and Discussion:
450 Sunset Drive began its life in 1939 as a nurse's residence to support the former St.
Thomas Psychiatric Hospital and was purchased by the County in 1984 to serve as its
Administration Building. Today the building houses County Administration Staff, the
Municipality of Central Elgin and 12 other commercial tenants.
A number of investments have been made to the building to improve its functionality
and accessibility. Most notably, new elevators have been added to the front of the
building to ensure barrier free access to all levels. Investments are now required to the
building exterior to extend its life.
Fishburn Sheridan & Associates Ltd. (London) were selected through a competitive
RFP process in 2024 to develop renovation options, prepare construction tender
documents and provide construction administration services for the project.
Page 46 of 266
The consultant has developed a comprehensive presentation (attached) outlining
existing conditions and options for rehabilitation. The recommendations have
considered: durability, energy efficiency, aesthetics, maintenance, sustainability and
lifecycle cost. The resulting recommendation below includes an overclad of the existing
brick with Aluminum Composite Panels (ACP), Aluminum Double Glazed Windows and
Hollow Metal Doors with extruded polystyrene infill, at a total estimated cost of $5.003M
plus HST.
FSA II
* Existing 4"1 Cray Brick with Localized Pepairs
Exisfing I" Air, Space
Existing 8" Clay Tile linfiIIII
Existing 5/8" Plaster (Inteirior)
* Localized 6" Masonry Stone wfth Steiel Lintel Replacement
* Existing I" Air Spacie
Existing 5 " Fleeter (Interior)
Qptlon 1A - Aluminum�Double Glazed
Inslullatiing Glass Urift : Double h ied
Argoin FIglnbed
Low E-Coating
"rota IP e s
mm,,,,, .,,,,,, ... ,, .. m:,, . ,,,m....... „ . mm. mm mm ,,,m. ,,,,,,,
Staff also supports this option for the following reasons:
• The existing brick exterior remains and is encapsulated with new panels,
potentially limiting the risk of additional costs associated with unknowns of
removing the brick veneer as required in the other options.
• Not removing the existing brick veneer will reduce the construction schedule by
50% and be less disruptive to staff, tenants and the public.
• The anticipated 40 year design life will coincide with the new window and door
design life span, as well as other building elements that will require major
renovation or replacement at that future time (i.e. elevators, HVAC)
• Represents the lowest lifecycle cost solution to remain fiscally responsible.
Page 47 of 266
Financial Implications:
The 2025 capital budget as allocated $5.31VI towards this project and therefore sufficient
funding exists for the recommended option.
Alignment with Strategic Priorities:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
❑ Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
❑ Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
None.
Communication Reauirements:
Staff and tenants will be regularly updated with construction schedule milestones.
Conclusion:
The County Administration Building's exterior requires investment to extend its service
life. The exterior bricks are 86 years old and window/doors are 41 years old. The
recommended exterior renovation will see aluminum composite panels installed over
the existing brick veneer, new aluminum windows and steel doors be installed at an
estimated cost of $5.003M plus HST. If approved by Council, the next steps will be to
develop a construction tender package and begin the procurement process.
All of which is Respectfully Submitted
Peter Dutchak
Director of Engineering Services
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 48 of 266
J , t
°TheCounty ufBginAdnninstrationBuilding |ooateda145OSunse1Drime,ELThunnas,Ontario vvasconstructed in
1939 as a nuirscs' rcsidcncc to support the founcr St. Thormas F sychi@tric klospitn| and was purchased by the
C'uuntyinl985.Thecurventmccupantsrange honnCountystaff toprivate business tenants.
°ThebuDdingsexteriorvvaUsare rnadeupof3rnaincornponenl-s
^Stone Masonry (C�roundF|uor)
" Brick Masonry ((JpperF|oors)
v Exterior |nsu|ationand Finished5ystenn (E|F5) (Elevator Additions)
"The sLonennasonryatthe, groundfloor |s�ngomdcondition; hom/ever.thestee||inte|sabove thewindows are
showing signs cfcorrosionand are inneed nfrer.�)|acennent.
he brick masonry (upper floors) has been repaired nurnerous tirnes since the bUiklir'igs originzil construc(Jon, The
rnajor|tyofthe bricks zrebroadcastingfai|urennodeaofcracking and spa||ing.Etee|Unte|sabove windows are
shovvinBsiBnsofoorrosionanc-Iareinneedofrep|aoernentTheex|sLingvva||aosennb|ydoeanothaveenairand
vapour barrier (AVB) rinernbrane, which has a neyaltive iimpact. in the bukding's energy effic.iency, To provkJe air-)
AVBrnernbrane,the brick rnz�soniry|ayeristoberonnovedand anew cladding optionistobeinsta||ed�
°The majority ofthe vvindowsarea|urninunnfrornedand dated tml984Thesea|softhawindows aravvorn,andthe
glazing is|nefficient, The windows have exceeded theirusefu|service ffe,
�The exterior doors arestee|framed and dated toD84, Thefranoesand doorsare obaervedtubecorrudin�and
have reached the end oftheir usefu|service |ife.
�~������ m�m ��
C., x�n�
r Un"av"mc
Page 50w266
* -ro extend t:he Ilffea spain of the bLfflding asset thirOUgh repaHrs and/or replacement of cJK.-,idcfirig, wkidows and
extev uor, doors.
* Enhance the biAldings structural integrity, energy efficiency, irnprove aesthetics and the oveval� ftlnct�onality of
Lhe rm-AW a UA or deLeriorated (,.ap�-_Aured in the proje(--ft descr iiV_Aiuin
* Depend a rit or) the opt ion selected the fcfflowirig qr.A a I itat¢ve ifunctGonsvvi I I irnpirove:
tncreased Occupant Comfort -by as reCALIcLion tln ah ieaks/ah, drafts, improved Lherm a I cx_)nnroi a rid cc nsisteir)L
bUflding temperaturc
Peduced Stress on 1-1VAC System incrcascd air tightmess and P valuc rnean Tess fmciucnt usc,, ofthe heating
a nd coo I I ng systerrus. 'Therefore, lowering the Of Use a nd increasing the H-fe sp a n of eqLlipr)rnent.
o Pe-duced Mai intenavice Costs - cr.vrenL lar:k of air barrier k)a(--is U,-) increased brick a nd niortar deficlenr-Jes sucI
as spalling arid craci ing. it creased aor IJghtness can reduce brick s:,p-)aHing and clarviages.
u Structuv,M Stability - dolecLive bftks, rr 0rtaar joints and corrodod stc,�el Iliri ca s lowerthc,, stabihtyottho
buflding's exterior 6ernerils. By improving rhe structurai irate grity of tine deteriorated literns, the buiUngs
fongevily N ext.ended,
0", AVA
F hishburn
C.,
...1eridan
U,Wd"'11 hId.
Page 51 of 266
°VVidespneadbrick endmortar deterioradonis �.
observed throughout theexteriordadding,
° Photos l&2shov exarop|esofspaUedbricks
This type ufdeMciencyistypica|k/aresu|tof
repeatfree�e- thavvcyc|es, nnoisture in the brick
and/or |ong-ternnexposure toUVra&atron.
° in photo�.atypica|viewofac|usterofopen
and vveathenedrnovtarjm|ntsisshown.
Aepoindngisrequired tosecureloose bricks
and prevcnAfree water fronn entering thevva|i
°Agenera|observadonoutUnedinPhoto4
hkgh|ightadifferingdna|nagernethodsofthe
brick\A/aU. 110u|tip|e repaired areas were
puzwded\Mthweep venLstoaUovvrnm|stureto
drain fronnbehind thebricktotheezE�r/or.
Whereas the orig\na|brick vvaUisfaced sea|ed
\Mth nuavai|ab|edrainage path.
Photo]
Photo
Page 52w266
Photo
Photo4
° Photos 5& n show exannp|esofdeterionated
rnortarJuintsandspa led brich.AsvveUosa
horizontal |ine in paraUe|vvith the vv|ndomsstee|
|inte|.caused L>yrus jacking
Phoros7&Bshow adoseupviemofetypica|
° Thestee| |inte|sare expanding due tothe
fornnadon of rust (rustjacking) resu|dng in
� Thestee| |irfl e|smvena also noted to be
deMecting.Mdicadngapotenda|reduction|n
theirstructural capacity.
° Nopnotectivennuisturebarr|erwas noted to be
instoUedonthe top ofthe steel |inte|s.
Photo
Photo
Page 53w266
Photo8
Window Observations
° Thewindows are 4lyears o|d and are showing signs, of
tai|uresuch asloss ofinsu|atingproperiesbctweenthe
windowpanes, leaking seals and aging nnechan|snns
resu|tin8indifhcu|tyopeningarid c|osingopenab|e
�Photo 9shows the typical existing vvindowsarc a|unninuro
i7r arrip, sing |epanexW1hnocoadng.Th|swind(.)w/�ypehas
poorinsu|atinBprope/t|esinconnparisontonnodern
arsernb|ies,vvhich causesan inefficient thermal transfer
and higher useofenergy toheat and coo|the building.
° PhotolOisanexarnp|eofsLhpvvin6ovvfrarnesthat arc,
wood -in -red due to taHod soa�&
°The sea|antsurroundingthe windows isnoted1obe at: the
end of its usefu|service |fewith signs orcrecking.adhesive
and cohesive fai|uredue topro|ongedUVexposure,
Page 54w266
Phmto9
Exterior Door Observations
°Theexterior doors are stee|hannedanddatedtol9B4The
reached the erid of th6r useftfl service life.
"The existing m^eatherseal surroundingthe doors has
deteriootedarid isnot perforrninQtocurrent standards,
Thiscausesaninefficiencyinthe bui|dingenve|ope
bui|rinBbetvvee�nthe doorf�arneand door,
°The existing doors have as�ng|epanetnansonnwindovv
�ncmrporatedinto the frenneasseer) inPhoto llThese
windows have apoor rherrna|peforrnanceratingand are
not uptocurrent constructionstandards.
°Sealant surrounding thedoor frames was noted tobe
deIre�iorabng and at: the end of �ts usehfl service life,
Page 55w266
Photo 'I'll
PhotolZ
CLADDING
BASE CASE
Struc.,,tt.Arc, os a r(:Jnf(,.-,)rccd cast-h- play c
concrete fran�ie v0t[-� is,A strucr.�..irzfl c.Ik--.)y tJle infiH.
E.).c i st in g..W@R.A�!iaennhl y W P. us tEig-mu"L
* 4" Cay N icIII -- Corni"non IBoncl
* I" Air Sr:acc- (Approx. 50% Moirtar FMcd)
* 8" C]ay Tile Vrifffl (4" StructuraClay Tile at evf,-"ry
6th course per common bond I)attern)
* 5/8" Pas -ter (�nterioir)
R-3.801 R.SI-0.67
Floor)_
- 6" Masonry Stone (Exte� ior)
- V' Ar Spoce (Approx. SOIYO Mortar IFdled)
- 8" Ck.-ly THE� Il nNI I
m 5/8" Paste(Interior)
R-3.631AMI-0.64
gitgjg WaH Assernbly (1"qti Base Case
Energy Consumption = 4457 GJ
Page 56 of 266
'OPTION I
LIKE FOR LIKE+ AVB
Tl-ijs first option aims to preserve the
existing identity of the location, maintaining
its original character and ati-nosphere. rhe
project f0CUSeS On restoring certain
elemerAls that reflect the historical and
cuffi wal significance of the space while
introducing new aspects that soarrilessly
blend with the existing design. The goal is to
ensure a harmoniOUS integration of [he old
and new, so the location mainLains its
identity while adapting to modern needs.
_I Dais approach ensures contini.,uity,
respecting the past while providing a fresh
perspective.
Page 57 of 266
L IKC FOR LIKC+AIR &VAPOUR BARRIER MEMBRANE'
yllll I I Illlllllllllllllllllllllllllllllllllq����uuuuuuuuuuuuii!!uii �
PROPOSED WALL ,.,,��E�': H, ullllllu PROPOSEDo..EMe:;ROUND FLOOR)
* New li" Clay Brick (I: XI.erior)
* VAiu Spl ..ice
* New Air & Vapour Barrier
* New 1/2° Glass f cared Gypsum
* IExisting 81" Clay Ile, nfill
* existing h/8" f'le,Jer (Interior)
-3.55 / IR11-.5
Change firom Existing ,= +R-0- 5 / +IR V- .01
* Loc aHzed 6" Masonry Slone with `7leel L40el
Re placer aent(E)(1:eiior)
* I--xisting T' Air Sly ace
* Mxisaling Air & Vapour Barrier
* LI-xistincg 8" Clay I He infill
* I xisting is/8" Plaster (lntearir)d
IR-3.70 / M-0.65
Change from Existing °= No Chang
PROPOSED WALL ASSEMB11 Y( .U.M 11ARY➢...
Energy Consumption Savings from Base Case 3.40%
Construction Sclhedulle:= 24 months
Life Expectancy= 75 years
EXISTING WALL SYSTEM -REPAIRS
Page 59 of 266
Page 60 of 266
Page 61 of 266
Page 62 of 266
Page 63 of 266
Page 64 of 266
Page 65 of 266
Page 66 of 266
Page 67 of 266
Page 68 of 266
OPTION 2 -
DRAINED EIFS
This o[,,)Lion seeks to maintain the location's
m iginal idenliLy, pu eserving its unique
character and atmosphere. The f0CUS is on
restoring key eements that highlight 'the
hisloi,ical and uflU-iral value of the space,
whde introducing new materials that
seamless6y integrate with the existing
design. Fhe airn is to achieve a balance
between the oVd and the new, ensuring the
oc,ation's ideintity is preserved M-ffle m(.-�eting
conl.en,iporary needs. 1"his approach
respects the past and provides a refreshed
per-sl.,aective, with the appearance remaining
unchanged despite the material u[,-.)dates.
Page 69 of 266
EXTERIOR INSULATION AND FINISH SYSTEMS (EIFSf
Illllllllllllllllllllllllllllllllllluuiillll�����1!!!!!; PROPOSED WALL ASSEMBLY (U S) PROPOSED WALL. ASSEM BLY (GROUND FLOOR)
* Air & Vapour D arrier
* 1/2" C:pl sass Faced (,aog: ,LILT)
* Existiriq fN°Day -ii e 1r)fill
* Existuriq 5/8" Plaster
V - 0.60 / Rp®3.6
* '112" Gdaass g: aced Gyiasurrr
* L xistir)g Air & VKaC)oui Bar rier
* E:xistirag 8" Clay 7 ile IrrCill
* Existirlrt 5/8" Plaster (lirterirar)
R- 6.1 / RS11-4.64
Change from Existing = +wR-16.80 / +11MI1- .65 � � 6'�u um � �u� ��u �pi� �P�� �.6a1� / �U�6p..��.3�➢
� f f l 1 J I f 1 1 1 ! 1 � 1 1 1 I 1 1, 1l,1 111 1/ 1 !I l 11 1 Il I I 1 1 11 I�� 11 11 11 I f f 11 1 1 1, 11 19 !1 1(1 11 1 l 111111111111111111111111111111VIIll4l�'IU111111111111111NJ1JJJJJJJJJJJJJU1NYlllllllllllllllllAll/lll>7111111111111111111D111111NJ111/1l/lll((((((((((((((((((((111111[II111f1N116Yllllll/llllllN1101111!lOI,NA///////ll//1///1f1DlIIIII111111111111111111111111f11111111111/�1111111111/1111111111111111>>�������������������IIIDIIIINIlUa111111111J1111111111111[10UINki1,111111Nd1111111fffI11111fE'N1111119111111111111111NY111111111111111JIIWlllllllllllllllll 1NlIIIIIIII,INUlllll(IV1D11111111111111J1JJJ11111111111Ju1111111111111J11a
(IIIIIIIIIIIIIIIII �DG o I'���
�ol
Energy Consumption Savings from Base Case = 65.40%
Cost - 3,765,000 + HST
IL.Ife Expectancy = 30 years
FINISH
EXTERIOR INSULATION ANO
SYSTEMS wwwwwwwwwwwwwwwwwwwwwwwwww, w
PROPOSED WAL.L_ ASSEMBLY (UPPER FLOORS)
Top/Base Ccyat witli Fib?rglra , Reioforccrncmnt
* 5" FFIS Irisulkritiori
* Air & Vapour D arrier
* 1/2" c3iass Faced Ga ,` SLerr7
* Existiriq 8' Clay 1 ile Ir)fill
I, Existifig 5/8" Plaster (late riod
I - 0.60 / R p®3m6
u �1
PROPOSED WALLASSEMBLY (GROUND FLOOR)
• I rac:6alizarl k,3" Ma orrry u. mewith StF3ral Lirilel Rep:rlac:?rrrPill
:
• Fxistirrg,i„Air Slaac;ra
• Exi rtir)g Air & Vapour Barrier
• Exisl:irrc3 8" Clay -1 He Inflll
• Ex'istiny 5/8" Plaster(lnLerior)
R-3,63 / M-0.64
Chainge from Exisdrig =: No Change
PROPOSED WALL ASSEMBLY (aUMMARY)
Energy Consumption Savings from Base Case = 54.90`ra
Cost = 3,155,000 + HST
IL.Ife Expectancy = 30 years
FXISTING WALL. SYSTEM - REPAIRS
PROPOSED WALLASSEMBLY (GROUND FLOOR)
• I rac:6alizarl k,3" Ma orrry u. mewith StF3ral Lirilel Rep:rlac:?rrrPill
:
• Fxistirrg,i„Air Slaac;ra
• Exi rtir)g Air & Vapour Barrier
• Exisl:irrc3 8" Clay -1 He Inflll
• Ex'istiny 5/8" Plaster(lnLerior)
R-3,63 / M-0.64
Chainge from Exisdrig =: No Change
PROPOSED WALL ASSEMBLY (aUMMARY)
Energy Consumption Savings from Base Case = 54.90`ra
Cost = 3,155,000 + HST
IL.Ife Expectancy = 30 years
FXISTING WALL. SYSTEM - REPAIRS
Page 72 of 266
The brickveneer is made up of singWarthfin preformed brick units that are
brought to site. The brick units are than pressed into a thin bed of mortar
spread across the waH assembly. Once ire --papa e the mortar joints are too
'to create a joint profile.
I lie third option int rodu(.-,es a more dramatic
transforrnation, especially in Terms of
colour. The over-all tone is darker, with
sh<,.-)des of gray and black dominating the
design. While the rnaterials change,
rev, lancing bricks with ACT aluiminurn panels
in varying sizes and colm.jrs, the modern,
bold aesthetic remains intact, These pan0s
create a sleek, contemporary look, offer inch a
fresh Lake while preserving the building's
strr..jctural integrity. The contrast between
the dark tones and the new r-naterials
provides a striking vis(.,ial impact,
highlighting a rnore urban, industrial
aestlietuc.
74 of 266
ALUMINUM COMPOSITE PANEL (ACP)
vgOPosEOW L ,S �����IIIIIIIIIII����IIIII�IIIII'S1 IIIIIIIII Pao�o��oweLL,�sGviliGiluoViNi�,u`iLioR�i'
=A II
SEMBLY (UPPER
A1,, P
5" r. -iy F(..)arm InsuI,,-,&(,)n
:.xisytir-rrf 8" Clay vile Irrt`ill
Fxlsklrig 5/8" Plaster (Interlod
Ip- 0a10 / M-3.53
* AC;I:'
* Lxistirig 6" (..',lay .File Infill
Lxistlrig 5/8 Plaster (Irit.nlur,.:ur)
R- 7.3 / M-4. 11
PROPOSED WALL ASSEMBLY (SUMMARY)
Energy o n unmp tiio n Savings from Base Case = 65.30%
Cost = 3,513,000 + HST
IL.Ife Expectancy = 40 y aur
Al UMINUM COMPOSITE wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww
wwwwwwwww PwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwANEI,,,,,,,,,
PROPOSED WALL ASSEMBLY (UPPER FLOORS)
A ,, P
5" Sr.m.-)y FL.)arm nsu1,,-,&(,)n
:.xustur-ig 8" clay File 1[-irill
Fxoskorig 5/8" Plarster (Iriterood
R-2030 / R&V-3.53
Change from Existing = +R.-16.30 / +M-2.86
11SHRUMM
PROPOSED WALLASSEMBLY (GROUND FLOOR)
• I ocaHzed 6' Mascmiry St(.-)rirr with I
• P.-. x i s ti i i g � Air a (..; e
• Lxlstiiig Air & VapoLir Hai-rler
• Exlstiiig 8" Clay FHP Irifill
• Exist.li-icj 5/8" PlasteI- (Interic.)i
R-3.63 / M-0.64
Chainge from Existing =: No Change
PROPOSED WALL ASSEMBLY (aUMMARY)
. . . . .......... . . ....
Energy Consumption = 2,011 GJ
Energy Consumption Savings from Base Case 54.80%
Cost 2,944,000 + FIST
Construction Schedulle = 16 immonths
L.Ife Expectancy = 40 yeairs
EXISTING WALL SYSTEM - REPAIRS
Al wwwwwwwwwwwwwwwwwUwwwMINUM COMPOSITE PwwwwwwwwwwwwwwwwwwwwwAND
PROPOSED WALL ASSEMBLY (UPPER FLOORS)
9 A C,, P 0 v (,.-.I i- c I a d
• Existing li," Clay Brick witl-i Localized Repairs
• Existing T' Air Space
• Existirig 8" Clay -file IriPill
• Existiriq 5/8' Plaster (Iritei io
R-3.80 / M-10.67
Change from Existing = No Change
OPTION 3C
PROPOSED ALL. ASSEMBLY (GROUND FLOOR)
• I ocaHzed 6' Mass( -miry SN-)rie with I ir-tel Rppa(-,,erner)t.
• P.-. x i s: t i i i g i A i ir a (..; e
• Lxistiiig Air & Vapour Harrier
• Existirig 8" Clay Filp Irifill
• Existirig 5/8" Plaster(Interic.)d
R-3.63 / RS11-0.64
Chainge from Existing =: No Change
PROPOSED WALL ASSEMBLY (aUMMARY)
. . . . .......... . . ....
Energy Consumption = 4,4511 GJ
Energy Consumption Savings from Base Case %
Cost 1,800,000 + HS"T
Construction Schedulle = 12 months
L.Ife Expectancy = 40 yeairs l
EXISTING WALL SYSTEM - REPAIRS
Page 79 of 266
Page 80 of 266
Page 81 of 266
Page 82 of 266
Page 83 of 266
Page 84 of 266
Page 85 of 266
Page 86 of 266
Page 87 of 266
EMEMIM
Exiging Double Pane Window
Beymid Useftfl Seryce Life
U-Value = 3.0 W/M2/OC
Energy Consumption = 4451 GJ
FIMMIE
* Aluminurn Frame
* lnsulat�ng Glass Units: Double Glaze(]
* Argon FiHed
* Low E-Coating
U-Value = 1.4 W/M2/OC
* Aluminurn Frame
• Insulat�ng Dass Units: Trip�e GlIazed
• Argon F'Hled
• Low E-Coating
U-Value = 0.8 W/M2/OC
Energy Consumption Savings f rom Base Case = 35.
Option 2A
* Vinyl Frame
• lnsulat�ng Glass Units: Double Glaze(]
• Argon FiHed
• Low E-Coating
U-Value = 1.53 wArn 2/IC
Energy Consumption Savings f rom Base Case = 31.1
Option 2B
* Vinyl Frame
* lrisulating Glass Units: 1rIple Glazed
* Argon F 'ilIled
* Low E.. Coatlng
U-Vallee = 1.02 W/M2/OC
Energy ConSLImption Savings from Base Case = 34.0
Cost = $ 3,364,000 + HST
Li f e Expectancy = 30 yeaiii-s
Em=�
Exiging Metal Doors
Beymid Usefid Seryce Life
U-Value = 1.8 w/m2/*C
Energy Consumption = 4451 GJ
r.;
Option Metal
i
// /////// i % i iiiii
U Illu = 0.94 w/iim'/OC
Energy Consumption Savings f rom Base Case = 30.
Cost = 'd + HST
Life Expectancy = 30 years
Option 2- Hollow Metal Door -
1.75" Polyurethane lnf ill
U-Value = 0.52 W/M2/OC
Energy Consumption Savings fir irn Base Case = 32
Cost = $ 93,000 + HST
Li f e Expectancy = 30 years
SUMMAIZY -, CILAIr.)DING COMPAIN
Exterior Cladding Option
Option I
Option 2A
Option 2B
Option 3A
Option 3B
Option 3C
Cladding Type
Clay Brick
I F S Incl.
Ground Floor
DFS
ACP Ind.
Ground Roor
ACP
ACP
Overclad
Energy Consumption (Giga Joules)
2,519
1,540
2,007
UL16
2,011
1q, Li 51
Energy Consumption Savingfrorn Base
Case
43,40%
65.40%
5/1.90"/""
65.30%
54M%
0.00 ly.
Cost (plus HST)
4,100,000
$3,765,000
$ 3,155,000
$ 3,513,000
$ 2,944,000
$ 1,800,000
Contruction Schedulle (months)
24
18
16
18
16
12
Life Expectancy (years)
75
30
30
40
110
40
Cost/Lif e Expectancy per Year
$ 54,667
$125,500
$ 105J67
$87,825
$ "73,600
$45,000
Energy Savings per Year
$3,800
$5,730
S 4,810
$ 5,720
$4,800
so
Net Cost Per Year($)
$50,867
$119,770
$100,357
$82,105
$68,800
$
Page 96 of 266
SUMMAPY - Q[,,,,ADDIlqG CFZOSSRRRSECT1III N OPIuuuIONS
EXISTING WALL SYSTEM REPAIRS
EXTERIOR INSULATION EINISFt SYSTEM
ALUMINUM C IaM 2PSNTE PANELS
Page 97 of 266
SUMMAIZY - CILAIr.)DING KEY PEIZFOPMANCE F-III cIIIIIrops
1. IDurability
Aspect E t FS ACIP Biftl(
Good with proper
Excellent weather resistance
Extremely durable and
Resfistaince to Weather
installation but can degrade
but prone to dents or
resistant to weather.
under impacts.
scratches under impact.
75 years, with minimal
IV..i°tt�1"sIIP�^a�t 3q years with maintenance. 40 years with maintenance.
upkeep.
Moderate; vulnerable to Moderate; susceptible to High; can resist significant
Iron pact Res�startce damage from hail, toots, or dents but not as fragile as impacts like hail or
vandalism. EIFS. accidental force.
------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------
. Iner IIII °ffiiclency
. ......
Aspec P P 131ricic
Excellent; provides
Very good; mineral wool adds high
hisulaCioin
continuous insulation,
thermal resistance, but ACP itself
Poor; brick has high thermal
minimizing thermal bridging.
has minimal insulating value.
mass but is a poor insulator.
Low; insulation focuses on
High; helps regulate indoor
Theii",im I I ass
reducing heat transfer rather
Low; ACP systems don't provide
temperature by absorbing and
than storing heat.
thermal mass.
releasing heat slowly.
Page 98 of 266
SUMMAIZY - CILAIr.)DING KEY PEF*'OPMANCE F-III cIIIIIrops
3., Phi OiStUre IManagerrier"i't
Aspect E �I F'S AC ill 1 11 ii"kflk
MoistLflre El FS systems with drainage Layers Excellent; vapour barriers Brick is porous and can
Resistance are effective, but proper and mineral wool resist absorb water.
installation is critical. moisture infiltration.
Sealants and drainage systems Joints and seals need Minimal, but periodic
Mairiteriance must be inspected regularly. regular inspection to repainting of mortar may be
prevent leaks. needed.
4. Aesthetic Flexil)ility
I Aspect 11 EIFS 11 AC F1 I I Biri(fl�c II
Highly flexible; mimics
Modern, sleek finishes in a
Desigin
Classic and timeless but
stucco, stone, and
wide variety of colours and
0 tio il S
limited to brick aesthetics.
decorative elements.
textures.
.......................................................................... .1
......................................... .......................................................................................................
-- ---- -- ------ - ---- ------------
Easy to create curves,
..........................................................................................................................................
----- - - ---- - -- - - - ---- ---
Limited to flat or curved
.............................................................. ...........................................................................................
Limited customization; relies
Customizatio ii
decorative shapes, and
panels with clean, modern
on brick shapes and colours.
unique finishes.
lines.
Page 99 of 266
SUMMAIZY - CILAIr.)DING KEY PEIZFOPMANCE F-III cIIIIIrops
5. Flre IlIII sistance
I Aspect EIFS II ACP 11 13rick 11
Modern systems meet fire
Mineral wool is non-
Brick is inherently non-
Fire
codes, but combustible
combustible; fire -rated
combustible and offers the
t'le�i'Iorniance
insulation layers carry risk.
ACP cores are safe.
highest fire resistance.
6. Installatic)n
AsIpect I E I ��F S ACP Bric.J<
Ease of Lightweight and fast to Faster than brick but Labour-intensive and slow due
linstallatim install but requires skilled requires precise joint and to heavy materials.
application. seal installation.
---------------------------------------
-------------------- - ---------------------------------------------------------------------
oderate; skilled tabour
----------------------------------------------------------------------------------------------------
----------------------------------------- -------------------------------------------------------------------------
Lal)ouirCosts
needed for sealing and
Moderate; requires precise
High; requires skilled masons
finishing.
installation.
and significant Labour time.
Page 100 of 266
SUMMAIZY -, CILAIr.)DING KEY PEF*'OPMANCE F-III cIIIIIrops
7. Cost
Asia(I.Ict Ell'S ACP i3rick
Mateirial, Lower compared to ACP and Higher due to composite Moderate to high; bricks and
Lower
Cost [b r i 'ck. panels and insulation. mortar are relatively costly.
h istallatk
�
Moderate; installation is JjModerate;
installation time
High; tabour -intensive and
Cost
faster but requires expertise.
and Labour are balanced.
time-consuming to install.
8. Sustafiridbility
Aspect
CH h
Limited; some components Panels and mineral 0 Highly
lysustainable; bricks
Recyd,dbilfty P cyc bLe but may w
are difficult It to recycle. recyclable
involve can oftene salvaged and
------------------------------------------------------------------ ---- ----------------------------------------------------------------------- -------------------------- - [ad additional processing.
reused.
Jl
Page 101 of266
SUMMAIZY - CILAIr.)DING KEY PEIZFOPMANCE F-III cIIIIIrops
S u �Irn rn a ry
Systet n_]L s F �Bet I'or Urnitaitions
— — — — — — — — Lest or
Energy -efficient projects requiring design
flexibility, Lightweight construction, and cost
Vulnerable to impact damage and moisture
issues if not properly installed or maintained.
savings.
Modern, sleek designs where fire resistance, More expensive than EIFS and susceptible to
tp thermal efficiency, and weather durability are dents or scratches,
essential............................................................... ............................................................. ...................................... ..... .... .... ..... .... ... .... .
�77
Timeless aesthetics, durability, and fire
Heavy, expensive, and requires additional
� resistant.
insulation for energy efficiency.
.............................................................................................................................................................
Page 102 of 266
SUMMAFZY -, WINDOW COMPARISON
Window Option
Option 1A
Option 113
Option 2A
Option 2113
Frarne Type
A I U rn i n U rn
AlUrninurn
Vinyl
Vinyl
Glazing Type
Double Glazed
Triple Glazed
Double Glazed
-rriple Glazed
U-Vallue (w/n-00C)
1A
M
1.53
IM
Energy Consumption Saving from Base Case
322%
35.0%
31 , 6'X,
340%
Cost (plus HST)
$ 3,130,000
$ 3,847,000
$ 2,804,000
$ '13,364,000
Life Expectancy (years)
410
40
30
30
Cost/Life Expectancy per Year($)
$78,250
$ 96,175
$93,467
$112,133
Energy Savings per Year QED
$ 1,834
$ l,993
$1,800
$1,936
Net Cost Per Year M
$ 76,4d6
$94,182
$ 91,667
$ I'l 0, 197
Page 103 of 266
U0FZF WINDOW KEY PEW0
IC
WWIur
. Durability
[ A �;f �I t 1 [ Almsi urn m ur yu m � u�rm m mwurmn� � �v III��°ura uri m� T m im"miyl m m mm.i ov IIL-m-mm uri a 1
°t m°e ng't i�r
Extremely Strang and resistant to warping or Durable but less than aluminum; can warp
cracking. under extreme heat.
Long-lasting, but prone to corrosion in salty
Long lifespan with minimal maintenance,
VG.oiing'cwiut
or humid environments unless treated.
resistant to moisture and rust.
Im^m°7ullr arct
High impact resistance, suitable for high-
Moderate; less impact -resistant than
Resiiistaince
traffic or commercial areas.
aluminum.
2. Energy Efficiency
u�
s sct Alun�mmmmmm mnumimmw Prrnrmew murL mmdc fmasss
Aluminum is a poor insulator and conducts
�"l�°ma��urmur�°�ur°�mr�ml Vinyl is a natural insulator, providing
heat/cold easily; however, by adding a thermal
Conductivity break the thermal bridge is greatly reduced. excellent energy efficiency.
m; atlhier Susceptible to condensation and heat transfer Performs well in all climates,
teim°loarim °rmmce without thermal breaks. preventing heat loss or gain.
Page 104 of 266
SUMMAFZ,Y - WINDOW KEY PEIZ�� FORMANCE FACI OPS
3. Mainteriance
Asr.mct A[urninuinin Wirt(Jow Frarnes Vinyl Wh,�Wow ILr arnes =
Care Low maintenance. Very Low maintenance; resistant to
Requiireiaiei� As peeling, cracking, and fading.
SuifaFIiiiisl,ies May require repainting or refinishing overtime. No repainting needed; colours are
rce
integrated into the material.
4. Aestl'ietics
Aspect 7F
XlURTORIURTI Winidow �!�'rar'nes I
Vi �'i y I "f i iin"i c°l ow F" r"a r'n e s
Sleek, modern, and minimaListic; available
More traditional took; fewer colour options
Alpkpeaii ance
in a range of finishes and colours.
than aluminum.
can support larger windows and slimmer
Limited to standard sizes and shapes; not
Customizabon
profiles due to structural strength.
ideal for large panes.
Page 105 of 266
SUMMAFZY - WINDOW KEY PEIZ�� FORMANCE FACI OPS
5. ("O'ost
FA4� AlURI'lillUM M idow Frannes Vinyl Whiclow Frarnes ::==
IrflUal, Cos"t �Higher initial cost due to material and Lower cost, making more cost effective.
�Iinstallation expenses. ................................................................................................................................................................................................................................................................
Long-I'dn''ni Value Higher value in modern and commercial buildings. Good Long-term value for energy savings.
6. Envfirilia rnental Lii iiipact
-------- A-s-pect-1 -------- A[A.unihinuHn imndowFur'alrne_s ------------ I ------------------------- ---------------------------
S U Sta i urarr UlwA lity Aluminum is highly recyclable and eco- Vinyl is less eco-friendly; production involves
friendly. PVC, which has a higher environmental impact.
of L'�ft� Recyclable, reducingwaste. Fra m ingcan - ited recyclabiLity, leading to higher
be reused
i Lim
with new profile matching environmental waste.
glazing.
------------------------ ........ [ ------------------------------------------------------------------------------ ------------ F ---------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 106 of 266
SUMMAFZ,Y - WINDOW KEY PEIZ�� FORMANCE FACI OPS
'T Weather Resistance
Aslpe(�A I Aturrifinuir Wiindow Frairries 1� Vinylll, Wiii"idow ['rairne.,;
Ioistii,jre
Excellent; doesn't warp, but untreated
Outstanding; highly resistant to moisture
lleslistance
frames may corrode in salty environments.
and idea[ for humid climates.
UV IIesii . istarice susceptible to fading or chalking under Resistant to UV damage; colour stays
prolonged sun exposure. consistent
ent over time.
................
------------------------------------------ ------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------
S uIllnni irrii a IIry
--- I --- 1111111 - - - --------------------------------- I
Feature I A I u rn i rt tj in t Wh i d ow F ra m e s
-------------------------
Vi i �iiyl Window Iliwiraintes
- - - - - ---------------------------------------------
------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Modern aesthetics, large windows, and
----- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Energy efficiency, affordability, and low
Best For,
commercial or high -traffic buildings.
maintenance. Typically used in residential.
High cost, low insulation without thermal
Limited aesthetics and customizability, less
Dirawbadks
breaks, and potential for corrosion if untreated.
durable for large-scale applications.
Cost ��Range
Higher initial cost
F �[Lower
initial cost
Page 107 of 266
SUMMAIZY -, EXTER,101Z DOOP COMIII APISON
Exterior Door Option
Option I
Option 2
DoorType
Hollow MetaV with EPS
HoHow Metal with PU
U-Vallue (w/m'/C)
0.94
O52
Energy Consumption Saving froirn Base Case
30.5%
32.5%
Cost (pllus HST)
$ 73,000
$ 93,000
Life Expectancy (years)
30
30
Cost/Lif e Expectancy per Year($)
$ 2,433
$ 3,100
lEnergy Savings per Year M
$100
$110
Net Cost Per Year M
$2,333
$2,990
Page 108 of 266
SUMMAIZY -, DOOP KEY F)EFZFORMIII CE �FACIIIIIII RS
SLInimary CarnIII arisori III Le
Feature
HoHow IIP14etal Dooiir" witl t PS
1,16[low etat Illtcrrr witli PI J
[Excellent
SOUridpiroofing=
moderate
Strengfl'i =[Excellent
Excellent
Fire Resist
[basic fire ratings achievable.�Higher
fire ratings achievable.
Moisture Resistm ice I�Good
Excellent
Cost
Lower
Higher
Page 109 of 266
C omw
LIfllfllllADI�[ 31�1d�MG
FSA recornr-rieir-ids Option 3C - ACP Overclad as the preferred choice due to its cost
effectiveness, rninin) all intrusiveness, arid reduced risk of unforeseen cost overruns.
Flw, apLian a I so I in)iL,s the coricLiru("Liorr schodu I o arid miriirnizcs riaisc, disiur.)Lion to
building C.) " C i Par It', Additicmaoan lly, it orfrs ostirnaka � 40 yer lifespar), aligning
Witl I the piojeclod di,irabilityof rho. teconitnendod mi idow option.
i
WINDOWS
FSA recorninerids (.-)F,,tic)n IA Alurninurn DoLible (;Iazcd asp il provides Tho lowest tota I
(.,.cyst over its lifespan when factoi ing in energy savings. Additisnally, r1he rnoite robust
alurnirium frame is better suited for cornrneucial applications, ensuring dura�,.Jlity and
performance. This oll also aligns with tAhe expecired ifespan ofthe wall assembly,
facilh.ar.iny krture..� prol+ ct. planninrg and minirnizing long teroi disrul.:,tons.
IEM'-'O'IINnrI Nn EHOUNHI F'Z' 10 R R S
FSA rocor-nimencls Optior� I - Hollow Mctal ll with ll as it is the
r-nost cos.A.-effective choice while offering a durable material suitable
tor a commercial environment. I his option ensures loncj term
perfornrairice arid reliability aL the: lowesL cost.
Page 110 of 266
IFSA RIPOTIECT RIECOIAMEINIDA noiN
qp-kion 3C - ACP Ovelirdad
. .........
911zlm-FIQo1ri
ACIP OverclIad
Exlisflng 4`1 Clay Brilck %NNIh Lo,i,:afized Repahra
Exilsthrig'll" Air Space
Exilsting 8" C.Aay THe In
Exiisting .518" Naster (interior)
Ground Now,
Locafized 6" Masonry Stone wkill Stec O Linteli RepLacement
Existing a'" it Space
ro Existing Alit & Vapour lFaartrier
EAsting 8" Ciay Tille linfilill
EAstling 5/8" Piaster (Interilor)
Atuirninuim Frame
Insullatling Gass Unftsa (Double Giazed
Argos FUlled
Low E-Coatling
5tedi-Ilk L=3-3511 QIQP9-±.M5i
... . ........ . . . . . ............... . . . . . ........... . . . .... .... . ....... . .. . ...... . . . ........ . ... ...... 110111low MeW il --
11.75" Extruded Pollysityrene Infilil
Total Proje...c.1 C o s.,.t 5,0 000 + H s"r
....... ....... .... ......... ....... ..... . .... ...... ........ ............ 0 3� ...................................... . .............. . .... . ...............
ElginCounty
Report to County Council
From: Jennifer Ford, Director of Financial Services/Treasurer
Date: February 25, 2025
Subject: 2025 Proposed County Budget
Recommendation(s):
THAT the 2025 budget as summarized in the "2025 Proposed Business Plan & Budget"
in Appendix A be approved with a tax rate increase of 1.49%, and;
THAT Council directs that a By -Law, generally in the form of Appendix "B", be added to
March 11, 2025 agenda to adopt the 2025 budget, and,
THAT this resolution constitutes notice for the purpose of By -Law 24-15 that Council
intends to consider a by-law to adopt the 2025 budget at its March 11, 2025 meeting,
and,
THAT the Borrowing By -Law (25-08) as outlined in Appendix C be approved as
presented, and,
THAT the Treasurer and Warden be authorized to carry out Option #2 related to Debt
financing for Terrace Lodge in the amount of $6M for 10 Years, and,
THAT the County of Elgin will undertake an analysis of shared services with their Local
Municipal Partners in 2025 and report back, and;
THAT, in response to the letter from the Municipality of Central Elgin, staff be directed to
reach out to Hospice (Elgin) to advise them of the process for the County's newly
established Grants program and ask that they fill out an application for consideration
under this program.
Introduction:
At the last regular meeting of the County's Finance Committee held on February 11,
2025, a recommendation was passed to bring forth the 2025 County budget for
Council's approval with a tax rate of 1.49%.
Page 111 of 266
Appendix A includes the 2025 proposed Business Plan & Budget that was compiled
using excerpts from our presentations by our Corporate Communications &
Engagement Coordinator and posted on our website for public information.
Appendix B outlines the proposed Budget By -Law populated with the proposed 2025
Ratios and Rates for the 2025 fiscal year.
Appendix C is the Borrowing By -Law that is annually approved by Council for the
purposes of temporary borrowings throughout the year as needed.
Appendix D includes the Power Point presentation that will accompany this report at
County Council on Feb 25, 2025.
Appendix E includes summarized public comments received between Feb 12 and Feb
20, 2025
Background and Discussion:
Budget Process:
Budget initiatives and costs for 2025 were presented to the Finance Committee
beginning January 28tn, 2025. Due to time constraints and other commitments on the
28tn the Finance Committee heard the remaining departmental presentations on
February 4th. There were several followup questions from members of the Committee
during these presentations. Questions received were taken away, and on February
11tn, a followup presentation provided additional detailed information or clarification for
the committee.
At the February 11tn meeting the Finance Committee approved that the budget be
posted for a further period of public consultation and that the Rates and Ratios By-law
be forwarded to County Council for approval. Additionally, the annual Borrowing By-law
has been included at this time for approval in case there is need for temporary
borrowings with our lender throughout the year.
Additional information was requested by Council that related to considerations current
year initiatives implemented and the impacts on current and future business Plans.
Further information related to these additional impacts are included in Appendix D —
Budget 2025 Summary Presentation.
Financial Implications:
2025 Budgetary Highlights:
The 2025 budget places focus on core activities and successfully addresses the
challenge to keep the tax rate lower than the CPI increase of 2% (Oct over Oct) which is
the parameter used within many of our contractual obligations.
A comparison of CPI Increases in relation to the County's Tax rate increases over the
last few years identifies that tax increases have not significantly surpassed CPI rates
Page 112 of 266
indicating restraints on valuable services were maintained during periods of high
inflation.
An Engineering project planned for Sparta Line was deferred due to the fact that our
Local Municipal Partner was planning to do work on that road. It was determined that
this will not align with the proposed timeline of our resurfacing plans. In order to ensure
that investment is maximized, roadwork at the County level will be delayed and will
recommence once the LMP has completed their work.
Long -Term Care spending has made efficient use of additional Provincial funding
incentives and opportunities in order to increase direct hours of care to residents without
significant need to rely on the Levy to fund this service. The Homes will reach their
prescribed 4 hours of care which is a requirement from the Ministry of Health and Long
Term Care. Union negotiations will be ongoing in 2025, the results of which could put
pressure on their budget in 2026.
It has cost $35.6M to upgrade the Terrace Lodge Long Term Care Home that will ensure
continued quality of life for Ontarians for those who will use this facility over the next 40
years. Throughout the build, the Ministry has committed to funding this project in the
total amount of $22M over the next 25 years. Unfortunately, the timeline leaves Elgin
upfronting the Ministry's share of costs for 25 years as the money is received. Elgin has
been able to lean on their reserves to mitigate interest costs needed for a construction
loan that has helped keep costs low and within budget. Council and staff attempted to
obtain more funding from the Ministry in order to mitigate the costs of a loan for this
purpose but were unsuccessful.
In early 2025, our opportunity with Infrastructure Ontario to borrow against this facility
comes to an end. This type of borrowing is long term and generally can be obtained at
a lower rate through Infrastructure Ontario (10). Council was tasked with a decision to
either borrow funds at a fixed rate for some period of time or decline the borrowing
opportunity with 10. Staff presented a plan to defer the need to take out $25M in debt.
Immediate needs indicate that a minimal debt amount of $6M in shorter term debt would
save $10 million in interest costs but requires that we continue to lean on our reserves
as we receive Ministry funding over the next 25 years. Council determined that Option
#2 was the preferred option and will not preclude or impair Elgin's ability to borrow
when/if needed in the future.
Facilities has identified a need for the exterior facade and windows of the Administrative
Building to be replaced in order to protect recent interior investments and extend the life
of the building another 40 years for County of Elgin and its tenants, including the
Page 113 of 266
Municipality of Central Elgin. Renovations costing an estimated $5.3M will be offset by
unused capital building funds and an additional need of $3.4M from the 2025 Budget.
A Grant and Sponsorship policy was adopted last year by Council. The policy supports
requests from external non -core sources that would be considered within reasonable
and acceptable parameters. Applications must be completed in order to be considered
for funding and groups will be ojectively considered using specific criteria. A new line
item was added for $240,000 which is'/ of 1 percent of the prior year's levy. A request
from the Municipality of Central Elgin was received during Committee deliberations to
fund Hospice Elgin. Staff noted that the Hospice has not filled out an application of
eligibility for the Grant program. It is recommended that staff reconnect with the group
to redirect them to the appropriate stream of intake for this type of request.
Further information related to impacts and considerations reviewed during the budget
process are included in our accompanying powerpoint presentation:
Appendix D — Budaet 2025 Summary Presentation.
Borrowing By -Law:
Section 407 of the Municipal Act 2001, S.O.2001, c.25, provides authority for a Council,
through the use of a By -Law, to authorize the head of Council and the Treasurer to
borrow from time to time, by way of a promissory note or bankers' acceptance, such
sums as Council may consider necessary to meet the current expenses and other
qualifying expenditures (as set forth in the said section 407 of the Act) of the Corporation
until levies from local municipalities and other revenues are received.
The County of Elgin has historically enacted a Borrowing By -Law to enable potential
borrowings of either a specified percentage or amount based on the current year
revenue budget which must be refreshed each year once budget has been passed.
The purpose of a blanket short-term Borrowing By -Law is to enable the County to meet
current year obligations for short term purposes only. It is expected that any borrowing
that takes place under this authority would be fully repaid within the same year when
expected revenues are received.
It is prudent for us to maintain trusted working relationships with our employees,
vendors, and partners. Our employees and vendors expect timely payment of their
payroll and invoices respectively so that the County is able to continue to deliver critical
services to our community such as Long -Term Care and Ambulance Services.
Council approval of the Budget By -Law and the Borrowing By -Law are the two pieces of
documentation that our banking partner requires to ensure that our credit facility
obligations remain in place annually and in advance of our need.
Alignment with Strategic Priorities:
Staff utilized the new 2025 Strategic Plan that was created by Council to guide their
initiatives and discussions throughout the 2025 budget process.
Page 114 of 266
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of
® Planning for and
® Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential, and
resources, and
need.
agricultural growth.
infrastructure to deliver
programs and services
® Exploring different ways
® Fostering a healthy
now and in the future.
of addressing community
environment.
need.
® Delivering mandated
® Enhancing quality of
programs and services
® Engaging with our
place.
efficiently and effectively.
community and other
stakeholders.
Local Municipal Partner Impact:
Ontario Property Tax Assessment Portal (Rates and Ratios) and Landfill -
Municipal Grant:
Prior Year By -Laws have included provision for grants to the Municipalities of West Elgin
and Dutton/Dunwich to exempt these municipalities from paying tax on a portion of
municipally owned property containing landfills. The origin of these Grants is the result
of the establishment of a new landfill class in 2016 into which MPAC moved these
properties from their previously exempt status. Ratios for our Landfill are legislated for
Elgin County by the Ministry of Finance. The amount of the Grant varies from year to
year as the Tax Rate increases. Staff suggest that this exemption be continued and is
planned for in the 2025 Budget.
Tax rates are affected slightly this year by the introduction of a new Aggregate
Extraction category and ratio by the Minister of Finance. Properties affected will be
moved from the Industrial class with a prescribed ratio of 2.2251 to a new class VT with
a lowered ratio of 1.810578. Additionally, this new category is not expected to be
subject to Educational Taxation. Ratios can be subject to change until our assessment
is frozen in the Ontario Property Tax Assessment (OPTA) portal which occurs nearer to
the end of June. In 2025, this date has been chosen by OPTA based on our historical
preference which was previously considered and selected by the Local Municipal
Partner Treasurer group. The County must populate and manage the OPTA portal on
behalf of our Local Municipal Partners so it is necessary to be in alignment with
everyone's taxation cut off dates.
As we near the end of the County's budgeting process, staff have finalized rates and
reviewed ratios by pre -populating the Ontario Property Tax Analysis portal. The By -Law
provided in Appendix B has been prepared in anticipation of no further changes being
Page 115 of 266
made to the budgeted numbers, ratios, or rates. Changes would require that the Rates
be revised and staff would then return to Council with an update for consideration.
Based on the ratios and rates in OPTA, our calculated rate increase year over year is
1.49%.The ratios used still fall within the prescribed "range of fairness" for all property
classes including our current prescribed Landfill ratio so it is not anticipated that a
change in ratios will be necessary. Should the Ministry determine that a change in
ratios is necessary, staff will provide an updated By -Law prior to the data "freeze" date
in OPTA which would occur before the end of June.
Communication Requirements:
This year the budget process began with a request from the Finance Committee for staff
to setup opportunities to connect with the public locally. Staff created a budget
presentation video to inform participants about our services including some quick facts
and the costs of those services in 2024. Additionally, the new strategic business plan
was shared including some pressures that Elgin is facing related growth and increasing
prices. Open Houses were held at the Dutton Community Centre (November 27, 2024),
the County of Elgin Administrative Offices (November 26, 2024), and the Aylmer Old
Town Hall (November 28, 2024). Council and staff attended to answer ratepayer
questions.
As we near the end of the 2025 Budget process, the newly created 2025 Proposed
Business Plan & Budget booklet was posted for a period of review on the County
website from February 12 to February 20, 2025. Once the Budget is adopted this
document will be updated on the website to inform residents about our 2025 Business
Plans.
Conclusion:
As presented at the Finance Committee, the 2025 Budget is presented for Council's
approval with a final tax rate increase of 1.49%. Once approved the Proposed Business
Plan & Budget in Appendix A will be updated (removal of references to Draft and
Proposed) and will posted on our website. Appendix B contains the Budget By -Law for
consideration and Appendix C contains the Borrowing By -Law to complete requirements
for our banking partner.
All of which is Respectfully Submitted
Jennifer Ford
Director of Financial Services/Treasurer
Approved for Submission
Blaine Parkin
Chief Administrative Officer/Clerk
Page 116 of 266
Page 118 of 266
Elgin County is an Upper -Tier Municipality serving approximately i
52,000 residents across seven (7) unique Municipalities: 111101ll��lll��i� lll��i --
Municipality of West Elgin Town of Aylmer
Municipality of Dutton Dunwich Township of Malahide
Township of Southwold Municipality of Bayham
Municipality of Central Elgin
Together, these Municipalities collaborate with Elgin County to offer
the following services that support our vibrant communities,
businesses, and visitors.
BOO UTIVW1 a5L ID)
Please note that while the City of St. Thomas is
geographically located within Elgin County, St.
Thomas is a separate city from Elgin.
Deputy
Page 120 of 266 Mayor
Kt: � UNAIMAW
Mayor
In 2024, Elgin County Council endorsed the 2024-2026 Strategic Plan, which outlines Elgin's Mission, Vision, Values, and five (5) Strategic
Priorities. This plan serves as a framework for decision -making and resource distribution, enabling Elgin County to effectively serve you, our
taxpayers, while also tackling future opportunities and challenges.
Pag
Municipal and County budgets rely on the assessed values of homes and other properties provided by the Municipal Property Assessment
Corporation (MPAC) to establish their tax base. The tax rate is determined based on service needs and the total value of the tax base.
The figure below illustrates how your home or property's assessed value is used to calculate your property tax bill:
How Do You Make Payments?
To enhance efficiency, the Municipal Act mandates that taxpayers in Elgin County pay their taxes directly to their specific Municipality. As a result,
both the County Tax Levy and the Education Levy are included in the property tax bill you receive from your local Municipality. Your Municipality
then forwards the County Levy to Elgin County, while the Educati63IP9@v�W(OEZFA to the four local school boards (listed above).
Budgets can often be complicated. To simplify the process, we have detailed how the Elgin County budget is created. In essence, we need to
evaluate our operating costs, capital investments, and revenue sources to establish the required County levy needed to support our service costs.
Please note that numbers in parentheses () indicate budget savings resulting from heightened revenue or reduced expenses.
Elgin County consists of eleven (11) service areas dedicated to exceptional programming for you, our taxpayers. Each department addresses
specific needs and ensures efficient County operations. Elgin County Council sets policies and priorities, while senior leadership and staff carry
them out by managing budgets and overseeing daily operations. Together, County Council and staff prioritize transparency, accountability, and
innovation to foster a welcoming environment for you, the taxpayer.
Page 125 of 266
The following service areas are funded by the County but are delivered by other organizations. These collaborations ensure that specialized
expertise is utilized to address community needs effectively. By working with dedicated partners, the County is able to offer comprehensive support
across various sectors, enhancing the quality of life for all residents. This approach not only maximizes resource efficiency but also fosters a spirit of
cooperation and shared responsibility among local agencies and organizations.
In 2025 Elgin County Council is proposing an annual County Levy of $49.8M. This is an increase of $1.6M over the prior 2024 County Levy of
$48.2M. This significant investment includes strategically planned funding for the final cost of one of our Long -Term Care Homes, Terrace
Lodge, and allows for some growth to be put into reserves. This equates to a 1.49% increase in tax rate on an average property.
For a breakdown of all 2025 tax rates, please refer to page 34.
What does in for ResidentialIh
The charts below illustrate the new initiatives planned for 2025 across Elgin's various service areas. Each project is detailed with its purpose,
rationale, impact on taxpayers, necessary investment, and alignment with the County's Strategic Plan. This presentation aims to provide a
clear overview of key initiatives, offering a glimpse into the allocation of the 2025 County levy.
IEirngiiirneeiriiirng,
What It Is: Replacement of windows and rehabilitation of exterior walls.
$5,300,000 w
Trains 1poirtatill oin
IFaciilliilriies:
Why We Are Doing It: To preserve the 1938 building, improve energy efficiency, and
reduce environmental impact.
County
Administration
How It Will Impact You: Long-term sustainability of the County Administration
Building Exterior
Building.
Renovations
IEirngiiirneeiriiirng,
What It Is: Replacement of the King Bridge structure.
$1,700,000
Trarnspoirtatiiorn &f
f
IFaciilliilriies:
Why We Are Doing It: The bridge, built in 1947, has reached the end of its service
life.
Replacement of
King Bridge
How It Will Impact You: A modern structure with minimized construction disruptions.
IEirngiiirneeiriiirng,
What It Is: Installation of traffic signals at the intersection.
$600,000
Trarnspoirtatiiorn
IFaciilliilriies:
Why We Are Doing It: To improve safety at a high -collision intersection.
Od-11
Ron McNeil Line at
How It Will Impact You: Safer and more efficient vehicle movement.
Dalewood Road
Intersection
Signalization
dly.0 ILO VI LVV
Link to
Description Investment strategle,
Plan
Engineering,
What It Is: Completing the expansion and renovation at Terrace Lodge.
$335,000
Trarnsportatiiorn &
01-i
IFaciilliitiles:
Why We Are Doing It: To better meet the complex needs of Long -Term Care
residents.
Terrace Lodge
Redevelopment
How It Will Impact You: Improved care and resident outcomes.
IHoinies & Serniioirs
Services::
What It Is: Hiring a full-time Nurse Practitioner.
$149,668
(Funded through the
✓�
Why We Are Doing It: To enhance medical and nursing support for long-term care
Ministry of Long -Term
a �#
Implementation of
residents.
Care "Hiring More
Nurse Practitioner
Nurse Practitioners in
How It Will Impact You: Improved healthcare access and resident outcomes.
Long -Term Care"
program).
,
What It Is: Hiring a Senior Policy Planner to guide County and LMP land use
$125,595
policies.
(Includes wages &h'
benefits. Offset byL1
Hire a Senior Policy
Why We Are Doing It: To support business and residential growth.
revenue generation).
Planner
(�Di
How It Will Impact You: More flexible land -use policies and streamlined approvals.
Information
What It Is: Hiring a full-time Manager of ITS.
$106,000
l"'eclhnollogy
(Includes wages and
D-,
Servli8'.e&:
Why We Are Doing It: To improve IT efficiency and service delivery.
benefits).
�
Hire a Manager of
How It Will Impact You: Enhanced technology support and improved IT
Information
infrastructure across the County.
Technology Services
Page 129 of 266
Link to
Description Investment O Strategic,
Plan
Corporate Services::
What It Is: Hiring an additional Communications team member.
$68,000
(Includes wages and
Hire an Additional
Why We Are Doing It: To provide more timely, accurate, and accessible
benefits)."'
Communications
updates on County projects and initiatives.
Position
��
How It Will Impact You: Improved access to information, increased
engagement opportunities, and stronger two-way communication between
residents and the County.
I° coinoir ilic
What It Is: A study to assess land availability, infrastructure needs, and market
$75,000
Devellolpirx eint &
trends.
�l
Fou r1
h
Why We Are Doing It: To attract businesses, create jobs, and align land use
Employment Lands
with infrastructure investment.
and Investment
Attraction Strategy
How It Will Impact You: A well -planned approach to economic development,
leading to business growth and tax base expansion.
I° coinoirxiiic
What It Is: A five-year strategy to guide economic growth and investment.
$60,000
Devellolpirneint &
'II"'ouriisinu
Why We Are Doing It: To address evolving economic opportunities, including
l
PowerCo's investment and redevelopment projects.
Economic
Development and
How It Will Impact You: Strengthened business support, job creation, and a more
Tourism Strategy
resilient tax base.
Page 130 of 266
Li,nk to
Description investment O Strategic
Plan
What It Is: Expansion of the West Lorne Library Branch by 1,000 square feet.
$50,000 for furnishings
and collections;
Why We Are Doing It: To accommodate a growing community by utilizing available
West Lorne Library
adjacent space.
$18,000 annual lease
Expansion
increase (revenue to
How It Will Impact You: Increased operating hours and enhanced services for the
the Municipality of
community.
West Elgin).
IHoinies & Seniors
What It Is: Implementation of advanced clinical software.
$55,000
Services::
Why We Are Doing It: To align with best practices and enhance resident care.
Clinical Software
Implementation
How It Will Impact You: Streamlined processes, increased efficiency, and improved
care quality and outcomes.
n i n �,,i 8, L �,� n d"I
,n�
What It Is: Modernization of planning application forms and online resources.
$15,000
Why We Are Doing It: To simplify the application process and enhance user
Improve Planning
experience.
Application Forms
and Website
How It Will Impact You: Faster processing times and a more accessible system.
Upgrades
8,
What It Is: Introduction of a mobile book delivery service ("Bookmobile") with six staff
$8,000
�,� I i i
hours per week.
Library Mobile
Why We Are Doing It: To improve access to library resources for residents in long -
Book Delivery
term care and those facing transportation challenges.
Service
How It Will Impact You: More County residents will have access to library services.
Page 131 of 266
Link to
Description investment O Strategic,
Plan
Corporate Services
What It Is: Upgrading legal research software.
$2,700
(Il....egall Services)::
Why We Are Doing It: To enhance service delivery efficiency.
Legal Research
Software Upgrades
How It Will Impact You: Faster project timelines across the Corporation.
_==
What It Is: Development of a Crisis Communications Plan for coordinated emergency
No new funds
messaging.
required.
OAL
Creation of a Crisis
Why We Are Doing It: To ensure timely, accurate, and transparent communication
Communications
during emergencies.
Plan
How It Will Impact You: Enhanced public safety and trust through clear and reliable
information.
Corporate Services
What It Is: Standardizing service agreements with Local Municipal Partners.
No new funds
(I1....egall Services)::
required.
�
Why We Are Doing It: To streamline service delivery across the County.�<
Master Shared
Services
How It Will Impact You: Improved coordination and efficient use of resources to
Agreement
enhance municipal service delivery.
IHoinies & Seniors
What It Is: A dedicated role to support staff education and training within each of our
No new funds
Services::
three long-term care homes.
required
(funded within therL�(r
Hire an Education
Why We Are Doing It: To ensure staff remain informed on best practices and evolving
Ministry of Long -Term
Lead &
care standards.
Care allocation).
Coordinator
How It Will Impact You: Enhanced staff knowledge leading to improved resident care.
Page 132 of 266
•, WE ARE: BUDGET SUMMARY:
dAr nbua ante 2024 Proposed Budget
WHAT WE DO:
/1■w` /1 - $Tomb
•, WE ARE: BUDGET SUMMARY:
WHAT WE DO:
WHY WE (M •
dArcNaes 2025 IPirop used Budget
Ubrsry 2025 Proposed Budget
Museurn 2525 Proposed Budge
WHAT WE DO:
V17110 VATI!1 =Is IDIOM hf
dAdimirnistrative Services/t.eagsll 2025 Proposed Budget
Agriculture 2025 Proposed Budget
Corporate Activities 2025 Proposed Budget
2024
2026
Budget Ch.
Budget
Proposed Budget
2024to:
Revenue
(52,375,485)
(55,054,180)
(2,678,
ages & Benefits
-
Expense
9,781,801
11,403,226
1,621
Net Operating
(42,593,684)
(43,650,955)
(1,057,
Capital WIP
11,500
99.781
8E
gpil mg F,
;
Corporate SerAces 2025 Proposed Budget
Ca>uncIil 2025 Proposed Budget
Warden 2025 Proposed Budget
AL: ■ LOATA W-111"M IT, i1 IT RA
Ecaana mu c IDevOopir ent 2025 Proposed Bourget
NTIJ 0VATIT! =Is IDIOM hf
Emergency Measeures. & Rre SchooU 2026 (Proposed Budget
Page 140 of 266
IA # E±■E: #2#C..<2QQl-RR
AdrnWstrafiveBQmm &# Proposed Budget
Engineering 2025Proposed Budget
WHAT WE ##;
NTIJ -T 2##2:
gpil mg F, III
Bobier Villa Building 2025 Proposed Budget
Elgiin Manor Building 2025 Proposed Budget
Terrace Lodge BuildIing 2025 Proposed Budget
R nainclal SeMces 2025 Proposed Budget
WHAT WE DO:
WHAT WE DO:
Human Resources 2025 IPmoposed Budget
Page 144 of 266
VA 0 V-174 STITA =0 IT6
BoWer VMa Home 2025 Proposed Budget
Elgki Manor Home 2026 Proposed Budget
Terrace Lodge Heine 2026 Proposed Budget
2024
2025
Budget Change
Budget
Proposed Budget
2024 to 2026
Revenue
(11,274,324)
(12,431,719)
(1, 1 57,395;
'ages & Benefits
10,468,046
11,186,947
718,901
Expense
1,695,554
2,025,498
329,944
Net Operating
889,276
780,726
(1 08,550;
Capital WIP
55,770
196,4611
140,691
L: IT, i1T RA
IInformaf o n "Technollogy 2025 Proposed Budget
A : V-111 ATA 20 NJLO
AL: ■ USATA M-111"MR� i1 — RA
Planning 2025 Proposed lBu dget
Prove ncW Offences & Coflecfions 2025 Proposed lBu dget
WHAT WE DO:
The tax rate is the percentage used to calculate how much property tax you need to pay. It is applied to the value of your property. The chart below
presents the tax rates for each property class in Elgin County, including the rates for 2024 and 2025, and the increase from 2024 to 2025.
Residential
0.684347%
0.694535%
1.49%
Farmland Awaiting Dev.
0.342174%
0.347268%
1.49%
New Multi -Residential
0.684347%
0.694535%
1.49%
Multi -Residential
1.368626%
1.389001%
1.49%
Commercial - Occupied
1.120686%
1.137371%
1.49%
Commercial - Small Value Added Farm (1st Subclass)
0.280172%
0.284343%
1.49%
Commercial - Small Value Added Farm (2nd Subclass)
0.280172%
0.284343%
1.49%
Commercial -Vacant Land
1.120686%
1.137371 %
1.49%
Industrial - Occupied
1.522742%
1.545410%
1.49%
Industrial - Small Value Added Farm (1st Subclass)
0.380686%
0.386353%
1.49%
Industrial - Small Value Added Farm (2nd Subclass)
0.380686%
0.386353%
1.49%
Industrial -Vacant Land
1.522742%
1.545410%
1.49%
Large Industrial - Occupied
1.937934%
1.966784%
1.49%
Large Industrial -Vacant
1.937934%
1.966784%
1.49%
Aggregate Extraction
NA
1.257510%
1.49%
Pipelines
0.783304%
0.794965%
1.49%
Farm
0.157400%
0.159743%
1.49%
Managed Forests
0.171087%
0.173634%
1.49%
Landfill Page 150 of 2
@2.858996%
23.199301 %
1.49%
Tax ratios compare the tax rates of different types of properties to the tax rate for residential properties. The residential tax ratio is always set as "1,"
and other property types are taxed higher or lower based on their ratio. By doing so, this assists in distributing the tax burden among different
classes. The chart below presents the tax ratios for each property class in Elgin County, including the rates for 2024 and 2025.
� e- -
Residential
i u II I � iylWl�Mlilil, lul 6
11.000000
lu II IUD iylyl�yliyl�yi a I I
1.000000
Farmland Awaiting Dev.
0.500000
0.500000
New Multi -Residential
1.000000
1.000000
Multi -Residential
1.999900
1.999900
Commercial - Occupied
1.637600
1.637600
Commercial - Small Value Added Farm (1st 50K)
0.409400
0.409400
Commercial - Small Value Added Farm (2nd 50K)
0.409400
0.409400
Commercial -Vacant Land
1.637600
1.637600
Industrial - Occupied
2.225100
2.225100
Industrial - Small Value Added Farm (2nd 50K)
0.556300
0.556300
Industrial - Small Value Added Farm (1st 50K)
0.556300
0.556300
Industrial -Vacant Land
2.225100
2.225100
Large Industrial - Occupied
2.831800
2.831800
Large Industrial -Vacant
2.831800
2.831800
Aggregate Extraction
NA
1.810578
Pipelines
1.144600
1.144600
Farm
0.230000
0.230000
Managed Forests
0.250000
0.250000
Landfill Page 15 1 oT.26633.402646
33.402646
37
Page 153 of 266
38
Page 154 of 266
Ad.iniehatwe Building
Page 155 of 266
39
Ad.iniehatwe Services
Page 156 of 266
.R
Agriculture
Page 157 of 266
41
Ambulance
Page 158 of 266
42
Archives
Page 159 of 266
43
Buildipg & Property Bpbier Villa
Page 160 of 266
Dietary 9ocler Villa
Page 161 of 266
45
General & Ad.in Bobier Villa
Page 162 of 266
MA
Housekeeping Bpbier Villa
Page 163 of 266
47
L—ft Bobier Villa
Page 164 of 266
MA
Nursing & Personal Care Bobier Villa
Page 165 of 266
Program & Support Bpbier Villa
Page 166 of 266
50
Cdle.ti—
Page 167 of 266
51
Corporate Activities
Page 168 of 266
52
Corporate Activities
Page 169 of 266
53
Corporate Services
Page 170 of 266
54
55
Page 171 of 266
Economic D-el.p.-t
Page 172 of 266
56
Buildipg & Property Elgin Manor
Page 173 of 266
57
Dietary Elgin Manor
Page 174 of 266
58
General & Ad.in Elgin Manor
Page 175 of 266
59
Housekeeping Elgin Manor
Page 176 of 266
m
L—ft Elgin Manor
Page 177 of 266
61
Nursing & Personal Care Elgin Manor
Page 178 of 266
62
Program & Support Elgin Manor
Page 179 of 266
63
Emergency Measures
Page 180 of 266
ME
Engineering Services
Page 181 of 266
65
Engineering Services
Page 182 of 266
Engineering Services
Page 183 of 266
67
Engineering Services
Page 184 of 266
Financial Services
Page 185 of 266
Human Resources
Page 186 of 266
70
Iff.—ti- Techndogy
Page 187 of 266
71
L-d Dwim ,
Page 188 of 266
72
Library Services
Page 189 of 266
73
Library Services
Page 190 of 266
74
Museum
Page 191 of 266
75
Planning
Page 192 of 266
76
Provincial Offenses Act
Page 193 of 266
77
Buildipg & Property Terrace Lptlge
Page 194 of 266
78
Dietary Terrace L.fte
Page 195 of 266
79
General & Ad.in Terrace L.fte
Page 196 of 266
m
Housekeeping Terrace Lptlge
Page 197 of 266
81
L—ft Terrace L.fte
Page 198 of 266
82
Nursing & Personal Care Terrace Lotlge
Page 199 of 266
83
Program & Support Terrace Lptlge
Page 200 of 266
on
W.,d-
Page 201 of 266
85
COUNTY OF ELGIN
By -Law No. 25-XX
"BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2025 BUDGET OF
THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2025
TAX RATIOS, AND 2025 TAX RATES FOR THE SAID THE CORPORATION OF THE
COUNTY OF ELGIN AND ITS CONSTITUENT LOWER TIER MUNICIPALITIES"
WHEREAS, for purposes of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
(hereinafter "Act'), the Corporation of the County of Elgin is an upper -tier municipality; and,
WHEREAS Section 289 of the Act provides that the Council of each upper -tier municipality
shall in each year prepare and adopt a budget including estimates of all sums required
during the year for the purposes of the upper -tier municipality; and,
WHEREAS Section 308(5) of the Act provides that the Council of an upper -tier municipality
shall in each year establish tax ratios for that year for the upper -tier municipality and its
lower -tier municipalities; and,
WHEREAS Section 308(7) of the Act provides that the Council of each upper -tier
municipality shall in each year establish, for each property class, a single tax ratio for the
upper -tier municipality and its lower -tier municipalities; and,
WHEREAS Section 308(15) through Section 308(18) of the Act provides that the Council of
each municipality may in each year opt to have certain optional property classes apply
within the County; and,
WHEREAS Section 308.1(5) of the Act provides that an upper -tier municipality that intends
to apply a tax ratio of less than 0.25 to the farm property class for a tax year shall pass a by
law in the year to establish the tax ratio for that year for the farm property class.
WHEREAS Section 22 of Regulation 282/98 made under the Assessment Act, R.S.O.
1990, c. A.31, as amended, has given municipalities the option to reduce the property tax
rate on qualifying value-added activities that occur on farms as part of the farming
business to 75 per cent lower than the industrial or commercial tax rates that would
otherwise apply; and,
WHEREAS the local municipally owned landfill sites in the Municipalities of Dutton Dunwich
and West Elgin did not previously pay property tax in respect of those properties to the
Corporation of the County of Elgin, as their associated upper -tier municipality until an
amendment to the taxation regulations created such an obligation, and, further thereto, the
Corporation of the County of Elgin finds that the landfill tax ratio, when applied, unfairly
penalizes the said local municipalities; and,
WHEREAS, notwithstanding that set forth immediately above, it is necessary to apply the
revenue neutral landfill ratio/tax rate; and,
WHEREAS Section 107 (1) of the Act provides that Council may make grants to any person,
group or body Council deems in the interest of the municipality.
NOW, THEREFORE, the Municipal Council ("Council") of the Corporation of the County of
Elgin enacts as follows:
THAT the large industrial class remain as an optional property class.
2. THAT the optional 75% reduction in the Small -Scale On -Farm Business Sub -
Class tax ratio be maintained for the first subclass for the commercial and industrial
property classes to a total of $50,000 per subclass.
Page 202 of 266
3. THAT The Corporation of the Municipality of Dutton Dunwich and The Corporation
of the Municipality of West Elgin each receive a grant in an amount that is equal to
the full portion of the County property taxes on the landfill portion of the assessment
of property that these municipalities use for the disposal of waste collected from
local residents.
4. THAT the 2025 tax ratios for the Corporation of the County of Elgin as set out on
Schedule "A" attached hereto be approved and adopted by Council.
5. THAT the 2025 tax rates for the assessment in each property class for the
Corporation of the County of Elgin as set out in Schedule "B" attached hereto be
approved and adopted by Council.
6. THAT the 2025 budget for the Corporation of the County of Elgin as set out on
Schedule "C" attached hereto, incorporating estimates for revenue and
expenditures, be approved and adopted by Council.
7. THAT the 2025 ten-year capital plan for the Corporation of the County of Elgin as
set out in Schedule "D" attached hereto be approved and adopted by Council.
8. THAT, for purposes of clarity, all Schedules hereto form part of this By -Law.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11T" DAY OF
MARCH 2O25.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
Page 203 of 266
Schedule A
1.000000
Residential
Farmland Awaiting rev.
0.500000
0.500000
New Multi -Residential
1.000000
1.000000
Multi -Residential
1.999900
1.999900
Comirneircial - Occupied
1.637600
1.637600
Comirneircial - Small Value Added Farm (1st 50K)
0.409400
0.409400
Comirneircial - Small Value Added Farm (2nd 50K)
0.409400
0.409^400
Comirneircial - Vacant Land
1.637600
1.637600
Industrial - Occupied
2.225,100
2.225,100
Industrial - Small Value Added Farm (2nd 50K)
0.556300
0.556300
Industrial - Small Value Added Farm ('1st 50K)
0.556300
0.556300
Industrial - Vacant Land
2.225,100
2.225,100
Large Industrial - Occupied
2.83,1800
2.831800
Large Industrial - Vacant
2.83,1800
2.831800
Aggregate Extraction
NA
1.8105,78
Pipelines
1.144600
1.144600
Farm
0.230000
0.230000
Managed Forests
0.250000
0.250000
Landfill
33.402646
33.402646
Page 204 of 266
Schedule B
0.684347%
0.694535%
1.49%
Residential
Farmland Awaiting Dev.
0.342174%
0.347268%
1. 4 9 '/L,
Now Multi -Residential
0.684347%
0.694535,%
1.43%
Multi -Residential
1.368626%
1.3890010/a
1. 4 9 '/L,
Commercial - Occupied
1.120686%
1.1373710/.
1.49%
Commercial - Small Value Added Farm (1st Subclass)
0.280172%
0.284343%
1.43%
Commercial - Small Value Added Farm (2nd Subclass)
0.280172%
0.284343%
1.49%
Co'mmaircial -Vacant Land
1.120686%
1.137371%
1.49%
Industrial - Occupied
1.522742%
1.545410%
1.49%
Industrial - Small Value Added Farm (1st Subclass)
0.380686%
0.386353%
1.49%
Industrial - Small Value Added Farm (2nd Subclass)
0.380686%
0.386353%
1.49%
Industrial -Vacant Land
1.522742%
1.545410%
1. 4 9%
Large Industrial - Occupied
1.937934%
1.966184%
1.43%
Large Industrial - Vacant
1.937934%
1.966784%
1.49%
Aggregate Extraction
NA
1.257510%
1.43%
Pipelines
0.783304%
0.794965%
1.49%
Farm
0.157400%
0.159743%
1. 4 9 '/o
Managed Forests
0.171087%
0.173634%
1.49%
Landfill
22.858996%
23.199301%
1. 4 9%
Page 205 of 266
Schedule C
Page 206 of 266
Schedule D
Page 207 of 266
COUNTY OF ELGIN
By -Law No. 25-08
BEING A BY-LAW TO AUTHORIZE THE WARDEN AND TREASURER TO
BORROW FROM TIME TO TIME TO MEET CURRENT EXPENDITURES
DURING THE FISCAL YEAR ENDING DECEMBER 31, 2025
WHEREAS section 407 of the Municipal Act 2001, S.O.2001, c.25, as amended, provides
authority for a Council, by by-law, to authorize the head of Council and the Treasurer to
borrow from time to time by way of promissory note or bankers' acceptance, such sums
as the Council considers necessary to meet, until levies from local municipalities and other
revenues are received, the current expenditures of the Corporation for the fiscal year;
AND WHEREAS the Council of the Corporation of the County of Elgin, hereinafter called
the "Corporation", deems it necessary to borrow, from time to time, by way of promissory
note or bankers' acceptance, certain sums to meet, until levies from local municipalities and other
revenues are received, the current expenditures of the Corporation, for the fiscal year 2025;
AND WHEREAS the total amount that may be borrowed from all sources at any one time
to meet the current expenditures of the Corporation, except with the approval of the Ontario
Municipal Board, is limited by section 407 of the Municipal Act to a portion of the total 2025
estimated revenues of
$ 108,914,600.
BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County
of Elgin:
1. THAT the Warden and the Treasurer are hereby authorized to borrow, from time to
time, byway of promissory note or bankers' acceptance, during the fiscal year 2025
(hereafter referred to as the current year), such sums as may be necessary to
meet, until levies from local municipalities and other revenues are received, the
current expenditures of the Corporation and the other amounts that are set out in
subsection 407 (1) of the Municipal Act.
2. THAT a promissory note or bankers' acceptance made under Section 1 shall be
signed by the Warden, or such other person as is authorized by a by-law to sign it,
and by the Treasurer or Deputy Treasurer.
3. THAT the lenders from whom amounts may be borrowed under the authority of this
by-law shall be, the Bankof Montreal, 739 Talbot Street, St. Thomas, Ontario, N5P 1E3,
and such other lender(s) as may be determined from time to time by resolution of
the Council.
4. THAT the total amount which may be borrowed at any one time under this by-law,
together with the total of any similar borrowings that have not been repaid, shall not
exceed, from January 1st until September 30th of the current year, 50 percent of
the estimated revenues of $108,914,600 or $54,457,300, or from October 1st until
December 31st of the current year, 25 percent of the said estimated revenues or
$27,228,650.
5. THAT for the purposes ofthis by-law, the estimated revenues of the Corporation shall
include sums to meet the current expenditures and obligations of the Corporation
for the fiscal year and for any body and other purposes for which the Corporation is
required by law to provide. Estimated revenues for the Corporation shall not include
revenues derivable or derived from:
(a) borrowing or issue of debentures or
(b) a surplus, including arrears of levies, or
(c) a transfer from the capital fund, reserve fund or reserves.
Page 208 of 266
6. THAT the Treasurer shall, at the time when any amount is borrowed under this by-
law, ensure that the lender is or has been furnished with a certified copy of this by-
law, a certified copy of the resolution mentioned in Section 3 determining the lender
if applicable, and a certified copy of the estimates of the Corporation adopted for the
current year. The Treasurer will provide to Council the total of any other amounts
borrowed from any and all sources under authority of Section 407 of the Municipal
Act that have not been repaid.
7. THAT if the estimates for the current year have not been adopted at the time an
amount is borrowed under this by-law,
(a) the limitation on the total borrowing, as set out in Section 4, shall be
calculated for the time being upon the estimated revenues of the
Corporation as set forth in the estimates adopted for the preceding fiscal
year.
(b) the certified copy furnished under Section 6 shall show the revenues of the
Corporation as set forth in the estimates adopted for the preceding fiscal
year.
8. THAT all or any sums borrowed under this by-law shall, with interest thereon, be a
charge upon the whole of the revenues of the Corporation for the current fiscal year
and for any preceding fiscal years as and when such revenues are received, butsuch
charge does not defeat or affect and is subject to any prior charge then subsisting in
favour of any other lender.
9. THAT this by-law takes effect and comes into force on February 25, 2025.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25th DAY
OF FEBRUARY 2025.
Blaine Parkin, Grant Jones,
Chief Administrative Officer Warden
Page 209 of 266
Page 210 of 266
wolmliffoisawlem
ur'd, af'
Page 211 of 2(
II � I n t �[p n is I � �tW
77r
Am
Appendix A includes the 2025 proposed Business Plan & Budget that was compiled using
excerpts from our Committee presentations to date which has been posted on our website for
public information.
Further information was requested related to Value for Service and considerations related to
impacts that consideration have made on our 2025 Business Plan review and beyond.
Appendix B outlines the proposed Budget By -Law populated with the proposed 2025 Ratios and
Rates for the 2025 fiscal year.
Appendix C is the Borrowing By -Law that is annually approved by Council for the purposes of
temporary borrowings throughout the year as needed.
Appendix D includes the Power Point presentation that will be presented to accompany
Treasurer report at County Council on Feb 25, 2025.
Appendix E includes summarized public comments received between Feb 12 and noon on Feb
20, 2025
Page 212 of 266
m iw��o uuuum
p " IIIn �� IIII dgeIlrocm m Ills
Am
Committee members requested Open Houses in advance of the 2025 budget.
A video and materials were compiled in preparation based on the 2024 budget materials
Open Houses were conducted Nov 26, 27, and 28, 2024 in various locations across the County.
Committee first received the budget documents related to Department incentives on Jan 28t"
This presentation was required to continue at another time and was completed at Finance Committee on Feb 4t"
Committee had asked for more information related to some of the initiatives presented
On Feb 11t", Staff presented more detailed information for the Committee
Committee requested further consultation on the budget from the public.
A consolidation of the information was created from excerpts of our presentations and posted online from Feb 12
to Feb 20 — Presented as Appendix A
Committee recommended that the budget Bylaw for the rates and ratios be presented at Council
Page 213 of 266
R' IIII f Ilir, IlrVIte arid hrts ari Ilir Ilir er'v t
arid future p��ari
Finance Committee members
also requested further
information related to the
highlights of staff review with
regards to value for service
throughout the 2025 budget
process. Considerations and
reviews for the 2025 budget
year also consider future
positive impacts/
Considerations fit into four
main categories:
Page 214 of 26
User Pay Revenue ($152,083)
Service Delivery $833,250
Monitor Funding ($1,223,112)
Investment in Future $3,555,880
°02F z?eeraw e V air, RcOev�a
iser ��Revejnue ($152,083)
Commercial Rental
User Pay Market Lease
Revenue Analysis - A commercial office space market lease analysis will be conducted, along with Space
Administration needs Study, anticipating to justify an increase in rental rates for tenants and increase
Building revenue $50,0010
User Pay White's Station
Revenue property appraisal County land asset will be appraised for potential divestment or increase in revenue as
determined by County Council.
User Pay Road and Bridge
Revenue Ownership
Rationalization Transportation Master Plan Will studyjurisdictional appropriateness of assets With potential
for divesting or downloading assets to reduce current and future costs. Every 5 years $3010,0010,
User Pay Shared Services
Revenue Review
Review of Shared Services with LIMP's to ensure equalized compensation for shared
services to be completed in house is value added.
User Pay Homes TIL SemiPrivate Rates gill be grandfathered to Private Rates over time - Increase to
Revenue Housekeeping and Maintenance hours - Adding hours to cover additional Footprint
User Pay Planning
Revenue Increase to Plannina fees Page 215 of 266
Service
Senior Policy
The planning and development department delayed the hiring of a senior policy planner until
Delivery
Planner
the on -boarding of LMPs to streamline and centralize planning services for the community..
This Will help to keep the department aligned with user demand. 9511 111 (1, (111, 110
A GIS student will be hired for 4-months in Engineering to assist in corporate demand across
Service
Review of need to
planning, asset management, and LMP requests, in lieu of hiring a permanent full time
Delivery
hire GIS analyst
employee. This is solution that offers additional capacity and value as anticipated planning
needs increase and more capacity is reauired. $15 500
Based on past practice the Library Van was scheduled for replacement every 5 years and
Service Vehicle replacement then was used by Tourism. Repl,a,cemientjofthis vehicle isbeing reviewed annually and it
Delivery was determined based on RM that it ca,n be further deferred until future year 2026,or 2027.
Van is a 20,19 (190K)i Kms. $41VI0,0
Approximately 5% depreciation in Canadian dollar between 2024 and 2025 decreased buying
Service us $S increase power of $103,000 of electronic resources and periodicals purchased in USD - managed
Delivery 'within budget parameters. Ability to sustain service levels is becoming challenging while
balancing consumer expectations. $5 150
Service Fine Free Library fine free phase 2 revenue reduction absorbed into the department costs. Ilse of
Delivery Donations is helping to joffset some of these pressures. $15,01010,
Service Use of Donations fo
Delivery fund Programming
0% increase to library, program costs through by increasing, use of donations
Service The effects• of imposed tariffs are unknown at time of draft and are not built into the current
Delivery Ta rriffs budget. Purchasing Policy requires inhiouse review and refinement to assist in further
mitil9ating these pqtTt�! incre&W 216 of 266 $0
2025 ` _'e�'Vte III::: Illliii, 50 (cant'd 2) /e� $ 03 3 2 y 9:3
orA
............................................ . ........................................ . . .................................................... . ....... . ............ . .... . .....................
Service Managing the CPI Annual CPI Increase in 2024 was 2% Oct over Oct. Increases related to this factor
Delivery Increase managed by Other Revenue or Funding increases - Potential offset equal to $1083,010103,000 x
.02 = (2,160,000)+1,600,000 $560,01010
service Inhouse Publications Utilizing in-house resources and earned (free) media instead of paid promotions. Graphic
Delivery Design is done by current Communications person. External advertising costs are not
containable and are managed by each department budget. S20 000
Service Investment in Analysis was done between inhouse designed Laserfichre Permit system and a Cloud based
Delivery Technology Permit systern. M, gratron to Cloud Permit vvill reduce administration of permits, improve
user experience, and more effectively deliver this service to the end user. $8,01010
Development of Transportation and other capital assets are fully managed in-house. The development of the
Service Transportation Asset capital investment plan by staff in-house reduces the need for external consultants by
Delivery Needs and Capital capitalizing on existing corporate knowledge base More sophisticated levels of analysis
Plan would be outsourced due to complexity and capacity. The last Road Needs Study
comoleted by a consultant cost $100 000 (2008). ";,100 000
Corporate assets are fully managed in-house. The development of the Corporate Asset
Service Corporate Asset Management plan by staff reduces the need for external consultants by capitalizing on
Delivery Management Plan existing corporate knowledge base. More sophisticated levels of analysis would be
outsourced due to complexity and capacity. Prior studies completed by a consultant cost
$1010,04310 (20,08)This study is required to be updated every 5 years. 1010, 1111010
The cost of printing has increased dramatically over the past 10 years. In 2012, Tourism
printed 50,000 visitor guides for $21,095. 00. In 2019„ Tourism printed 25,000 guides for
$10,140,. For 2025, Tourism printed 5, 000 guides for $8,572. We are printing fewer tourism
Service Visitor Guide materials and focusing more on digital advertising, including a new tourism welbsite and
Delivery social media Tourism used to distribute the visitor guide across the province to the Travels
Centres, Hotels, and OnRoutes. The cost to distrubute the guides in 2023 was $8,000. We
have . discontinued this progrNoffdfdg online communications that reach more
2 Seu'Vte $8t'd 33,250 (can3)
025 -
Review of this program identified that signs were at end of life and all required a much
needed refresh and replacement. Over the course of this program Elgin had not broken
even and further challenges existed related to monitoring, removal of signs due to business
Service Wayfincling Signage turnover, and annual unpaid fees. Additionally, 2010, signs caused road sig nageclutter that
Delivery Program Redirection competed with other required road signage. After reView, it was determined that this signage
program was viable upon its inception but now the audiencehas mare reliance on readily
available social media, online portal options, and GIS mapping that indicated a more
modernized direction available that t aligned to this service. 011.01111111��
9 1 �
Service New Grants Program Addition to Sponsorship Program now online - V2 of 1 % on the prior year levy not eligible for
RJelivery offset by Revenue or Funding
.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 0 11 10,11 11
Service Social Services
Delivery Increase, costs as per our Municipal Partnership With City of St. Thomas
Service Southwest Public Increase, of levy on the, County from Southwest Public Health Unit shared service with
Delivery Health Unit County of Oxford, City of St. Thomas, and Ministry of Health $102,000
10 yearAMPI,an outlines 2 cycles of Equipment exchange with lifecycle being approximately
5 years on IT equipment. Some existing equipment is now more than 10 years old due to
non investment in previous years. Slower productivity and age of equipment requires more
Service Information maintenance , causes more downtime, and user frustration. Increases to reliance on
Delivery Technology technology and modernization throughout the County requires investment in either hardware,
software, or Cloud based applications which is not possible using outdated technology that
gannet accommodate new programs. The necessary c,ontinuDusmanagement cycle ofthis
service requires policy, prudent planning, and Servicer Provider oversight to maximize
investment. — — I --- $440,01010,
Monitor Housing Enabling
Funding Fund - Fingal
Reconstruction
Monitor Homes
Funding
Budoet plan as outcomes unknown.
Staff have applied for funding through the Province's Housing Enabling Fund and if
successful will be valued at up to $3.51M for future year project in 2026.,No current year
budget imoact
Maximize Funding opportunities for One4innie operational funding to help relieve financial
pressurs and address kev priorities
Monitor Homes
Funding
Increase per them for funding related to Case Mix Index and Direct Hours of Care. 0 1
Monitor Homes Education Lead and Coordinator Role, position, valueadded serviceto support recruitment
Funding and retention intitiatives, mandatory education and legislative compliance. Costs are fully
supported through Provincial Funding. $U
Nurse Practitioner role - 1 FTE across t1ne, three, Long -Term Care Homes, value, added
Monitor Homes service to support resident care and services (medical and nursing). Fully funded through
Funding "hiring More Nurse Practitioners in Long -Term Care Program funding. Funding covers full
cost of Hire $0
Monitor Implementation of Technology Software Hardware and Training to improve resident care
Funding Homes and services supported throug�4�%Y_FPPhnioliogy Solutions Fundinga,nid erne time
funding except for dietary department hardware $55,0100,
III nves"b'nent
$3,555,880
Investment in Terrace Lodge Debt - Terrace Lodge Debt Decision to partially Self Finance as MoH repays us - initiative has a 25
year impact and saves the ratepayer a significant amount over the course of the 25 year plan
Future Reduction of Impact (saves $773,212 for 25 years on interest costs) 5,11,113 . I I
Investment in Development
Future Charges Study
Development Charges Study will assist with an increase to revenue that support Capital
projects related to Growth. If implemented there will be a 5 year phase in period delaying the
effects of this program and increasing our reliance on the Growth Reserve (expected future
increase in revenue SBOOK oer near for Growth related oroiectsi
Fail to Plan? Plan to Fail .... The growth of the County will require NEW investment in
tangible capital assets. This future investment will require significant upfront planning and
Surplus set aside Financial resources. These costs are better paid for with Growth related revenue. Council
I nvestment in and U se of Reserves recently heard about Bike Lanes which currently do not exist. Weknow that investment will
Future prudent Reserve not he limited to just Bike Danes, so Council has agreed to setasicle current growth Growth in
Management anticipation of the need for a reserve for this purpose. The Growth Reserve will be used to
mitigate a spike in the Levy or need for debt into the future. (2026 & 2027 will see a use of
capital reserve required), (2023 Growth Reserve sits at $5M, and is available for future Growth
Investment in Increased Efficiency
Future with modernized Lighting fixtures - florecent lights at Bobier Villa (2024) and Elgin Manor (2025) and Terrace
technology Lodge (2026) replaced with LEDs - Replaced roof top units - Elgin Manor (kitchen makeup
air unifb - Replaced Boiler - imnroved efficiencv 25%
Investment in
Sparta. Line
Future
Resurfacing - Union
A section of Sparta Line (CR 27), was scheduled to receive a new asphalt wearing surface
and this project was deferred due to potential planned servicing by the municipality that will
necessitate road excavations. 2
Window replacement
Investment in
and facade
Windows to be replaced at Administration Building to eliminate drafts External facade to be
Future
i mprovement-
replaced to establish maximum weather resistance to further secure recent investments and
Administration
BuildingnWRP
extend life of asset another 40 P29Ls22ftJ-266 no debt to manage these value added
qq in,n ran,
25 III eve I (:Xf Vah.jeN:III erVII
% Revenue
Olneratiunni Budnet Buudlniet 2.02.Bundlue-t 202iincrL-as,e inn u-ease
Revenue
(20,721,703)
(21,954,27S)
(1,232,575)
5a.
Funding
(2,82,,214,
(37,07S,13,5)
(4,214,S,21)
-123%,
Lem
(4S,207,50S,
(49,8�m2,1S,7)
(1,674,t7S)
- 3.5'%,
Fast Facts a1bout j� nta111 Revenue:
3 . '% of Revenue is derived from Federal or Provincial funding sources in 2025
32.3% of Revenue was derived from Federal or Provincial funding sources in 2024
.c. % Ilunu ea sx Xeau" xeu" Xeau".
20.2% of Revenue is generated through User Fees in 2025
20. % of Revenue was generated through User Fees in 2024
% Il)x a"ea sx YeaII" x eu" XpaII"'
I .8% of Revenue is generated by Property Taxation in 2025
. % of Revenue was generated by Property Taxation in 2024
% )xcll"eaB ie lfeaII"xeII" lfpaII"' page221 of266
xslf' III Bc1f's IbOLO1';' °l x ttioliri
Levy % increase is not comparable
to Tax rate increase
Total tax revenue increase is 3.5%
Tax rate increase is 1.49%
Changes to Assessment base or
Ratio adjustments account for
2.01%.
25 III evII (:Xf Vah.jeN:III,
Servlte
Fast Facts albout 2025 Luiund ing & Rcveinuc °foir ouiur Wing- ...Ieiriu m Caulk Einvclllolll cm
Council's decision to not take out the full amount of Debt related to TL Rebuild
■ Maintains Ministry funding levels of this service within the 601" percentile
■ Capital contribution is then consistent with regular funding envelope
Page 222 of 266
2025 ��Rev��ew (:Xf Vah.je N:Y, Serv�te
(101,792,526), (108,914,60,0),
f Wage/Ben
Increase
Cou nty'Wages,/Benefits
9,81 4.6,69
10,629,510
8,14,84,1
2 3%
Costs, of New
-
626,000
626,000
LTC H Wages./Benefits
25,677.859
27,33,6,016
1,65,08,157
6 5%
Total'Wages]Benefits 35,492,528 38,591,526 3,096,919B
Fast Facts aIbout 2025 Wages & BeInefits:
35% of Total Revenue is used to pay for Wages& Benefits
71% of Wages & Benefits is dedicated to the care of residents in our Lm'ig Ca II,"I I mnes
Page 223 of 266
IIIIIIIIIIII
Fast Facts a1bout 2025 Qperatioiiis:
Operating Bud et
Bud et'2tt24
Buftet 2025
increase
............ .IIIIIIII..........
of increase
% of Revenue is dedicated to Service Delivery
Am Wtance S,ervi!ces
14,936,992
15,651,457
714,464
4.80%
Of Revenue supports operations within our
Health Unit
1,852,600
1,954,9115
192,315
5.5%
Social Services
2393834
2,434462
35626
1 5%
Long -Term Care Homes
Local Road
��'� of Revenue is returned to LMP's for Roads
Maintenance Agreement
3,922,919
4,ti51,'377
76�,45E�'
a
2.6No
Maintenance Service Delivery on County Roads
County Services and
C� ratrons
12,612„699
14,363,377
1,543�,178'
25,3°Ja
% of Revenue supports Ambulance Services
��'�» of Revenue supports the Southwest Public Health
ILTCH Program Support
5�,687,726
6,219,798
532,t172
17.7%
Unit
Total Operations
411„611„770
44,622,885
3,0111„115
49,3%
2% of Revenue supports the Social Services
3% of Revenue supports other county Services
Page 224 of 266
2025 ��Rev��ew ('")f Vah.je R`Y, SerVte
Fast Facts aIbout 2025 CaIpita111 Rrojects:
24% of Revenue is dedicated to Replacement of Tangible Capital Assets needed
to deliver services to our ratepayers:
• Roads
• Bridges
• Library Books
• Long -Term Care Homes Equipment
• Computer Hardware
%,of capital
Gapital Projects Budget 2,024 Budget 2025 increase increase
Capital Projects 23,527,368 24,273,1 3 745,735 3 2%
Reioavrnent,of Debt 1.1161 W4 1 A27.0816 216 5 I'l 2 22 8%
Page 225 of 266
lkA e n d x udget ............... . aw
Appendix B outlines the proposed Budget By -Law populated with the proposed 2025
Ratios and Rates for the 2025 fiscal year.
The Tax rate increase for this year is 1.49%. The tax rates have been adjusted up by
this % in the rates section of the By -Law to reflect the correctly adjusted percentages
by property tax class.
A new Ratio for Aggregate Extraction was introduced this year and has been added to
the list at the prescribed rate by the Minister of Finance. Properties have been moved
from the Industrial Class and it is expected that they will not be subjected to Education
taxes.
Page 226 of 266
ii
Prior Year By -Laws have included provision for grants to the Municipalities of West
Elgin and Dutton/Dunwich to exempt these municipalities from paying tax on a portion
of municipally owned property containing landfills. This began in 2016 when MPAC
moved these properties from their previously exempt status to a new class for the
purpose of Landfills in Elgin County. Staff have made provision in the 2025 budget to
continue this practice.
The 2025 departmental budgets for Operating and Capital have been added to the By -
Law in summary to reflect the use of funds for the proposed budget.
Page 227 of 266
pp m iiind�x C Am
Appendix C is the Borrowing By -Law that is annually approved by Council for the purposes of
temporary borrowings throughout the year as needed:
• Enables blanket Short -Term only borrowings from our lending facility
• Section 407 c.25 of the Municipal Act allows for borrowings by certain parameters
throughout the year
• Ensures our ability to maintain trusted working relationships with our employees, vendors
and partners and delivery critical services to our community such as Long-term care and
Ambulance Services.
• Can be leaned on in times of emergency such as during Covid 19 pandemic
Council approval of the Budget By -Law and the Borrowing By -Law are two pieces of documentation
that our banking partner requires to maintain our credit facility (promissory notes) in good standing.
Page 228 of 266
A�p�peindix �F�:
PUBLIC
ENGAGEMENT
:3��
2025 us�i�ness
�Illlllllllmp ,mil IIIIIIIII
q��I�m luum
mm lu um
IIIIIIIII
Background Proposed Business Plan
& Budget Document
Engage Elgin
Page 230 of 266
Survey Results
Page 231 of 266
whaYi7dasmisKAapn
1 for You'?,
2425 New Ihhfakivaa....
Appendix
C*Partmant audgat's.......
Appkndb�If-
ftatae&Ratios
AOpdndix III -
10 Ypar PWn
Featured Projects
116130POR lv
2025 Business Elgin County
Plan & Budget Transportation
7777 Master Plan
o �', " l,a
Terrace Lodge Elgincentives
Redevelopment Review
HAN
MIA -:1 MAN z
WMAIRMOMMOMMAIM mllm�
= �=-=��W
12M *,J;VIY.J;,VANWk#A*7=2Q
" Total Views: The number of times your content was played or displayed.
" Total Reach: This metric counts reach from the organic or paid distribution of your post, including if it was boosted.
" Total Impressions: Views when the post is at least 50% on screen, or when it is clicked, whichever comes first.
Page 236 of 266
We Want YOUR Feedback on the Elgin County. 2025 Proposed Business P'Ilan & Budget!
(Elgin Gauntly Council is IIVltling iresidents, .and businesses to participate in shaping Hie County's 2025 budged by providing
feedback oin the 2025 Proposed Bbsiness Man C Budgaf. Public inputl is crucial in determining sevice levels_ omgrams, and
infrastructure Investrmlents, uuhich will utltinrately affect the County's Levy and tax rates_
The public consul tali pet uod will rlun from February 13 to February 20, 2025 This iis a valuable opportunity for residents and
businesses to Crave their voices heard and help shape IElgin's financial pinorities.
The hrua,ge belovu provides a osak of County Services vs. Local Municipal Services we are looking for feedback one
County Services only! Please note that while the City of St. Thomas is geographically located within Elgin County,
St. Thomas is a separate city from Elgin. IfYOU have feedback on your Local (Municipal Servuces, blease contact yocur
Leroy l I+ Ocunictpa hty.
The 24 online surveys are as of 3pm on February 20, 2025 (if any additional comments are received they'll be
presented at County Council on February 25, 2025)
Page 238 of 266
AMD
THAT the 2025 budget as summarized in the "2025 Proposed Business Plan & Budget" in Appendix A be approved
with a tax rate increase of 1.49%, and
THAT Council directs that a By —Law, generally in the form of Appendix "B", be added to March 11, 2025 agenda to adopt the 2025 budget, and,
THAT this resolution constitutes notice for the purpose of By —Law 24-15 that Council intends to consider a by—law to adopt the 2025 budget at its March 1 1,
2025 meeting, and,
THAT the Borrowing By -Law (25-08) as outlined in Appendix C be approved as presented, and,
THAT the Treasurer, CAO, and Warden be authorized to carry out Option #2 related to Debt financing for Terrace
Lodge in the amount of $6M for 10 Years, and,
THAT the County of Elgin will undertake an analysis of shared services with their Local Municipal Partners in 2025 and
report back, and;
THAT, in response to the letter from the Municipality of Central Elgin, staff be directed to reach out to Hospice (Elgin)
to advise them of the process for the County's newly established Grants program and ask that they fill out an
application for consideration under this program.
Page 239 of 266
opi ii� �� : liii� ir 11 1 1 q I vpii� I
410MMMMMEM
Page 241 of 266
We Waint YOIIJII�l ll!!!!!!'eedIlDacll,k oini the l!!!lglini Cournity 2025 Il3iraxposed l3usliness ll!!'�Ilaiini & 113udget� �� Suiv(:;y 11(:; loci, i loi, 13
ll!!!!!!'ellDii,uaii,y 2025 lo 20 ll!!!!!!'ellDii,uaii,y 2025
Page 242 of 266
e 5 Writ OIIIJII3 II eed11Dac11lu on tllue II'Ilguri Couurity 2025 Il3iraxposed II'tuusiiriess II�IIari & II3udaget* Siva; If (:; loci, t loi, 1
1 e1bruuary 2025 to 20 1!e1b°uuary 2025
1 Please provide your fee 1back oin Elgin ouin y's 2025 Proposed Business siiiness Plain and
I Budget (250 Words IMax).
Arii N"'If'iitrill"'IIiC q.glt Help to ensure no farmland is taken away. Us as farmers need
support to ensure farmland is still around for generations to come
t''riiiCiN"'If'iitrill"'lli';iq.glt Hi I'm generally satisfied with county services. I would like to see
more senior services provided outside St Thomas. Ps the VON is
doing a great job in the county. I hope you are supporting their senior
services programs.
t''riiiCiN"'If'iitrill"'lli';iq.glt Embark on a long term plan (in phases) to replace the buildings and
property formerly known as a Psych hospital on Sunrise Ave. These
lands could be repurposed into affordable housing and homeless
lifestyle in which the City could manage and upkeep
t''riiiCiN"'If'iitrill"'lli';iq.glt I don't understand why the County is trying to keep the tax levy
increase so low. This is effectively a budget cut, and differs necessary
tax increases to future years. Most people are happy for modest tax
increases to improve services.
t'' riiiCiN"'If'iitrill"'llii;iq It Hard to follow
t'' rii iiCiN"'If'iitrill"'ll i';iq.q It I think the residents of st.thomas would benefit from a large indoor
aquatic centre and another indoor walking track.
t''riiiCiN"'If'iitrill"'lli';iq.glt I would like to see more walking paths, parks, dog parks, green space
for festivals
t''riiiCiN"'If'iitrill"'lli';1q.glt 250 words??? Thats not nearly enough space. I ran out of room.
Guess you don't really want feedback. Another Elgin County fail.
t''riiiCiN"'If'iitrill"'lli';iq.glt I think any county that is allows large subdivisions on "wells" is
derelict.
t'' riiiCiN"'If'iitrill"'llii;iq It Elgin county planning needs to pay special attention too
)agf; 2 of t
Page 243 of 266
We Want Yt IIJII3 II eed11Dac11lu on tllue II'Ilguri Couurity 2025 II3Iraxposed II'tuusiiriess II�Ilarii & II3udaget* Siva; If (:; loci, t loi, 1
I a 1bruu lry 2025 to 20 I!e1bruu lry 2025
t''riiiCiN"'If'iitrill"'lli';iq.glt Elgin county planning needs to pay special attention to Bayham -
creating developments 4 houses due to existing rules - Elgin has
approved subdivisions in areas where it is all wells - this is backward
thinking Elgin. Focus on fully serviced areas !
t''riiiCiN"'If'iitrill"'lli';iq.glt There isn't enough financial information provided to give informed
input.
t''riiiCiN"'If'iitrill"'lli';iq.glt Emergency services including ambulance need to be priority. It's
terrifying living in the country and waiting up to 45 minutes for an
ambulance. Social services such as
t''riiiCiN"'If'iitrill"'lli';iq.glt Emergency services need to be highest priority
t'' riiiCIrII''llitr'll"IIiCIMore affordable services and programs including transportation for
elderly and disabled persons. Utilize health centres, community
centres and LTC spaces to create programs to get these people
t'' rii iiCiN"'If'iitrill"'ll i';iq.q It I feel that while roads have a schedule is - resurfacing, if the road
doesn't show need at time of schedule it's a waste to do. Move that
budget to a more diore priority road. I - Sunset could have waited
while other Rds are still suffering
t''riiiCiN"'If'iitrill"'lli';iq.glt Just focus on maintaining the roads and fire control. We certainly
don't need the government propaganda from the public health unit.
riiiC1r ritr'1I"IIiC1q Pi vsx
t''riiiCiN"'If'iitrill"'lli';iq.glt Thank you . An interesting read. Where is the the King bridge
situated? As we watch the US end programmes, do we have a plan in
place to monitor water quality/environmental impacts in the Great
Lakes & protect that resource?
t'' rii iiCiN"'If'iitrill"'ll i';iq.q It There are places in the budget as presented that warrant additional
spending (Senior Land Planner), and places that don't (corporate
communications person, are you kidding me??) You can't event get
Page 244 of 266
WeWarit YOIIJ11�3 1!!!eed1Dac11«on Mhe E101n Courity2O25 F3ro9oeed Bueirieee 11!!�Iam & 113ud0e | �8umoy Rapoi, ihzr 13
!!!'elbruary0]25 lo0]Felbruary 2025
Anonitmoum Understand the exterior building renovations, but staff wages and
benefits are simply too high, especially considering you can never get
awzldofastaff person (by phone oremail orinperson) when you
actually need one!!!
Anonitmoum Public libraries are exceptionally important; is not!
Anonitnoum Maybe ifElgin maintained anin-house |Tdepartment, you would not
need to spend out the wazoo to hire a new IT manager!
Anonitmoum | disagree with raising the taxes onour properties atatime when
�/ezozs�/a�m people are already struggling. Weare already over taxed. Have you
all, who are paid quite well, truly done everything you can tofind
savings other places? How about raises.
Mandatory Quesbonp4 rempnse(s))
Question type: Single Line Question
Pago4of4
Page 245 of 266
From: Julie Welker <welkeri@thamesnver.on.ca>
Sent: January 6, 2025 9:30 AM
To: County of Essex, CAO <mbirch_@countyofessex.on.ca>; CKclerk <CKclerl<2chatharn-
I<ent.ca>; caoCielin.ca
Subject: Drinking Water source Protection Committee - Municipal Representation
Dear Municipal Clerk,
The current term for the Joint Elgin, Essex and Chatham -Kent seat on the Thames-Sydenham &
Region Source Protection Committee is set to expire on June 1st, 2025. As such we are
contacting you to initiate the appointment process for this seat which will enter into a new 4-
year term that will begin on June 1, 2025 and expire on June 1st, 2029.
The Clean Water Act regulations require that the seats on the Source Protection Committee
come up for re -appointment on a scheduled basis, which has been determined to be every 4
years. This appointment process requires Elgin, Essex and Chatham -Kent to nominate someone
for the seat. The municipalities represented by this seat may choose to jointly nominate one
name for the seat, or they may each wish to put a name forward. If more than one name is
submitted the Source Protection Authorities (the Conservation Authorities by way of a Striking
Committee) will interview candidates and determine which candidate will be offered a seat on
the Source Protection Committee. If only one candidate is nominate by all representing
municipalities then that individual will be directly appointed.
The Source Protection Committee member who is in the seat currently is Brent Clutterbuck
from the Township of Southwold. Mr. Clutterbuck would be interested in serving another term
on the Source Protection Committee should the represented municipalities choose to
reappoint him.
At your earliest convince please notify me in regards to who the municipality would like to
nominate for this seat.
If you have any questions or concerns please feel free to contact me.
Warm Regards,
Julie
Julie Welker
Sourrce IIC3uro°tectiiiour°m Cooiirdiiii ma°tour
"i"III°maur mes� S dear°illlmaul°o our°id III'1egiiiour°m Diriiiur°mlll iiiur°mg Water Sourrce II C3uro°tec°tiiiour°m
Page 246 of 266
,�i�l IIIIII
Go a:kvvtFi, SIII'voii q.. gill.) 'E)d u111 ui e
February 11, 2025
Via Email;mIIl�mir�.liniri.mairii�rmirirn �M.
Municipality of Chatham -Kent
Corporate Services
Municipal Governance
315 King Street West, P.O. Box 640
Chatham ON N7M 5KB
Julie Welker
Source Protection Coordinator
Thames-Sydenham and Region Drinking Water Source Protection
Re: Appointment of Brent Clutterbuck
I hereby certify that at the Municipality of Chatham -Kent Council meeting held on
Monday, February 10, 2025, Council approved the following motion:
1. Brent Clutterbuck from the Township of Southwold be nominated to the
Thames-Sydenham & Region Source Protection Committee as the
representative from Elgin, Essex and Chatham -Kent for the term of June 1,
2025 to June 1, 2029.
If you should require further information, please contact me atuaira�;lin�.liniri�
keirfl' (:a or (519) 360-1998, ext.3200.
Respectfully,
Judy
Judy Smith ate: 2102 02.11b09:0753mith
Judy Smith, CMO
Director Municipal Governance/Clerk
C
County of Elgin ca()@gmlgirrn (:a -
Essex County IIIIIllr�;INn�;u,aiirn�.flmaam �;
www c lllh°uu c "'f lllh°uu a ii "n ... IIk:e iiii iiuii L c 41 Page 247 of 266 1
1u i iiir.iu°i a rfli c ' IIK
Media Release
FOR IMMEDIATE RELEASE — February 11, 2025
Statement from the Vice Chair of the Western Ontario
Wardens' Caucus on Tariffs
(Southwestern Ontario, February 11, 2025) — "As Vice -Chair of the Western Ontario Wardens'
Caucus (WOWC), I want to express our ongoing support for the Government of Ontario and the
Government of Canada as they work to navigate the challenges posed by tariffs and other trade
restrictions. The WOWC recognizes that these barriers create significant challenges for industries
that are vital to our region's economic stability, job creation, and long-term prosperity.
Our communities in Western Ontario thrive when we work together, and supporting our local
producers, manufacturers, and farmers is critical to ensuring continued growth and sustainability. The
WOWC will remain a vocal advocate for solutions that protect our industries and communities, as we
are committed to working with all levels of government to safeguard our region's economic future.
Western Ontario's strength comes from our ability to adapt and respond as a region, and the WOWC
remains dedicated to partnering with all stakeholders to ensure our communities remain strong and
resilient."
Warden Kevin Marriot, Lambton County
Vice Chair, Western Ontario Wardens' Caucus
The Western Ontario Wardens' Caucus (WOWC) is a not -for -profit organization representing 15
upper and single -tier municipalities in Southwestern Ontario, representing more than 1.6 million
residents. The WOWC aims to enhance the prosperity and overall wellbeing of rural and small urban
communities across the region. Caucus members work collectively to influence federal and provincial
legislation and programs through advocacy, research, analysis and education. For more information,
visit www.wowc.ca.
Media Contact
Kate Burns Gallagher, Executive Director
Western Ontario Wardens' Caucus
T: 519-495-6059
E: kate@wowc.ca
Page 248 of 266
Media Release
FOR IMMEDIATE RELEASE — February 12, 2025
Western Ontario Wardens' Caucus Releases Regional
Priorities for Provincial Election Candidates
(Southwestern Ontario, February 12, 2025) — In advance of the 44t" Ontario general election
scheduled for February 27, 2025, the Western Ontario Wardens' Caucus (WOWC) has released a
comprehensive briefing package for election candidates across all major provincial parties.
The briefing package details the regional priorities outlined in the WOWC's 2025-2027 Strategic
Plan —housing, infrastructure, workforce development, and mental health, addictions, and
homelessness —along with the WOWC's requests and recommendations for each priority as well as
important statistical data from across rural Western Ontario's municipalities.
"The WOWC has for many years been the united voice of small and rural municipalities across
Western Ontario," stated WOWC Vice -Chair Kevin Marriott. "Our organization has made significant
progress in addressing housing, infrastructure, workforce development, and the critical issues of
mental health, addictions and homelessness."
Vice -Chair Marriott further concluded: "The priorities identified by the WOWC are without a doubt the
core issues and recommendations that should be at the forefront of any discussions held with election
candidates across rural Western Ontario in the coming weeks — and furthermore should form the
basis of future provincial policy priorities for the elected candidates."
U
The Western Ontario Wardens' Caucus (WOWC) is a not -for -profit organization representing 15
upper and single -tier municipalities in Southwestern Ontario, representing more than 1.6 million
residents. The WOWC aims to enhance the prosperity and overall wellbeing of rural and small urban
communities across the region. Caucus members work collectively to influence federal and provincial
legislation and programs through advocacy, research, analysis and education. For more information,
visit www.wowc.ca.
Media Contact
Kate Burns Gallagher, Executive Director
Western Ontario Wardens' Caucus
T: 519-495-6059
E: kate wowc.ca
Page 249 of 266
2025
"I, . .. .. .....
Page 250 of 266
J00,
The Wester'ri Oritario MANNA= IS social challenges, such as horn e less n(:;ss,
(VVOVVC) is a not foII, IlxIIrof'I t oIrgaI-JzaUoI-u
representing -the interests of -the :Ii 5
upper- and single tier' IImu.,uIriicipalities in
r, I I ra I We ste r, n C�) n taxi o, i n c I I I d i n g 3 0 0
communities and 117 IImu.,uIriicipalities within
is geographic Ibou.,ulridaries and II IImilliorN
people to whorn the region is horm,
The III gariizatiori airns -to enhance -the
prosperity and overall well-being of rural
and small Man CCUTwnunkhes across the
region, by wor'kirig collectively with tipper
levels of gover'rirnerit,,
Wester'ri Oritario's &-nall and rur'al
muriicipalities are facing -the need -to
address iricreasingly cornplex health and
merital health and addictions, and clirnate
change, nothout the ka1-a64i too11s to so1m�:�
-Hhern,, They are also facing unprecedented
populatiori and IhOu.uSIng gKowfli'l which
W i i i '(:�(q L I i II'(i g II II l fi c a Il lrt i Il uxes t l i ts i
municipal infrastructurET
The WOVE strives for partneWhir),
collaboratiori, and dialogue with other
levels of government - and embodies
these va�U(:uS kl its advocacy effou rts k-�
the spOrit of maintaining and supporting
these cAtical relatioris[iips,, investing in
muriicipal services will lay foundations
for the cm-tiriued recovery and future
pro s p e K ty 0 f 0 Lull c cIII-n M L In it i e A
Page 251 of 266 2025 PirovkiidM IBecboin Caldid,OnT' I �1'10 I I �J' I 1, v, , ?
SSUE
�Ioii u§ing affoirdabHhl, IfraulJcii ullau II Iiin arii urM aireas, conlinii ues to areimalin a
strongfocus wfthn rurd Western Ontano. GA iven the currecut I iousfiig
........ ... a i id rei ita ll i narket, ft is cru(Ja �l to focus oi i i i icreasi i ig tl ie su pp IIy of:
affoirdalJe hoii a§ing, of MHI foirims, so dJhad aIHI aresdenils, regairdess of
is icoi n Ilevd I iave a safe pIace to cdHl I ioi ne.
I REI�� ASK
I ie WOM requests tl iat tl ie rovfi ice of: Ontar�o refi istate
I iousfi ig servkes ai id tl ie cost of: Ilai id as ehghe devil nel it
I
cl iarges (II X.) costs.
�3
AGKGIROUVI)
�Ibgetl ier, tl iese cl mi iges cost i nui ikJpahfies a r xir.nat6ly $4 bdhoi i
over a 10 year peri�od ai id MH I iave a i nateriid iir..npact oi i i nui ikJpahfie'
abdhty to fi west fi i coi ni nulift y I iousfi ig. Ntl iout X s, tl iere is i io
gii mirainl�ee dJha��� devdq�Deirs woii fld If�Dass Moing §ginJficainl: savoings
to I ioi nebuyers.
<
I ie WOWC requests equfty for si ndH ai id rurd i nui ikJpahfies
regairding hoii �§ing infirad�irii d�ii ure fii unding, indii ding fiinall dd�ads
oi i tl a IDrovi ice's coi ni nfti nei it to better assst tl iese coi ni nui iftes,
�3
AC KG II'R 0 U N
I iis fi ich-ides future fi ifrastructure r6ated fui idi ig avadaUe to si ndHl
ai id rurd i nui ikJpahfies, sucl i as tl ie II ousfi ig i iabhi ig ( .ore Servicing
str rrr..n of: tl i IIMui ikJpd II ousfi ig Ili ifrastructure F)rograin , i iai ndy as tl le
1
117 WOM , i nui ikJpahfies represei it 26% of: tl ie 444 1 nui lkJpahfies
across Ontano.
Page 252 of 266 2025 PirovkiicW IBecboin Caidld� OnT' I �1'10 I I �J' I I,Idk�l�jp' , "
"" C),
17,6%
SSUE
Are Western Ontano confinuesto bethe econoink, driver ofthe
/ ....
If r vic is ai id c..n r iic ivesti nei its are beiri c u� ad iic i u_�r red 11,
I REIASK
R ie �"CC�"C:'; rep a r..u�c .�u_ i iii�;afioi i r o n tI i IfDr yr i i��;��.of:
� _ ifrastructure kruiilld out uci Wstrc i CCntarii, uc lcIlu_ldiicI
1 (,Iarfty Ir c n tI ie goven is nei it. c i R iat t expect for u_ fiilhty h ivesti nel its,
h i(.,Ilu_ dh i R iydr ectru�.,fty, c iaturrll gas, water, arc ld wastewater.
I o IIII'° IIII IIII)
Wiitli r,..u,i r tliaii 40 bii llii ci iii iii stcu'i cit arcid 3O,OOO;. pubs cc..ni lg
to tl ie r iitRir u_glitRi ectrk, Velikdesarcid(..Ile ii If: i iergy sectors,
tR ie iir,.npact I tI ie r q_&ed iic ifrastructure upgrades tR iat are bon ie by
mi.,uurJdV DahlJes aire nd Wffsd Il:Dy the IIVumJlded fi.,uuru ing fDirovded to the
r.,nuc ik;ipd sector. As a r su_ [t, Il cd property taxpayers IlMi i ai id worldi i
is i sc.ndl arc id rurrll c nu_ i ik;ii alh fis are
Days ing a §ginJficainlII�DoilJoin of the Il:rldH foir the liurvednreurld Ilydin
attracted ai id created
u_ cl i as Ontario coi itic iu_ es to be tI ie ecoi ioi n , driver f: C:;al lades,
SSU
E
11I iere Iias beeiiaii oiiy iiciy focusfor tli WOM overtli past few
/
is i the coHaborafive r yii c 4rk thr u_ gh the Western Ontario
Workforce Strategy.
I REIASK
IE
Ilurall Wstrc.i CCntarii rq_&s provfii(;iiall fui idfi ig for rurall
1 11 trac isrtafic i ai id cl iiiMcar, wl ik;l.i are krtRi crftk,all factors uc i I 1Iliiciy
/1 yet peopIIe to works II 1 ie WOWC.; requests tl iat tl ie goven is nei it coi lsu_ [t
H i si na� Hl l arc id rural c nucik;ii alhfii s to focus oi i areas outsde of:c nay r
IFIN
urbai i cei itr s arc id provdec nornore assstaff ice uc i Il c ig ten n care arc ld
III o IIII'° IIII IIII)
11 the WOWWOWC egy lira cWnliini ue d: W girow `ruyurJficaurrd:lly„ iiurci uu 1ng uinci ea ed
uIlafii ci arc id Ri usici , arc id tl ie propecfioiis fi idkate tliattliistr cld dill11
f: r �ected ei..n11 yi nei it iic i tl ie I iea[tl i care arc id so(Jaassiistai ice sector
isi West ni Ontano by 2030 is estfir.nated at 82,000 fobs. II I le Ilea[tl1
car sect r ... ii i(;llu_id i i Il c i ..t rc u,i (;err ai id arlly (;l iiil�dl i ddu_i(,att c i ....
exlr�Deu.deul .IOW have 28,000 pobs dJhaa ureed d W IlrDe fulllled IlrMr eein Il:Dy 2��130
to c inset growtl i ai id replacei..nei it dei nai id.
C ud:llri mi ulld:iillrlle ecoinumJc uurvesmm umeurl: now coinrhi urged foirrii.,uu III
Westen i Ontario iic i botl i ,Il ac i tecl1r 16ogy fa(;iilliifies ai id 6ectrk,..v l ikl
r du_ cfii c i la(;iilhfii s, tl its MHl add ai i ad&hoi 4l 30,000 �obs to tl i
ru evr of a lly foi ecas: ed 2:1..1I.„C C C pobs dllrad: r ullll uneed d W Il:De fulllle I Ilry 203011
SSUE
he lleill�al heaHlhi and ad6cdJoins q�DudeimJc as deq�Dly affec�Jing and
is npacfing the coi ni nun fiies fii si na�l and rurall i nunkJpahfies, wh�e
I ioi ne llessi iess coi ifi i i ues to u i i crease. Service i na i iagers across ru ra
Westen i Ontano are strugghi ig to respoi id to tl ie growfi ig i ieed for
resources.
As
I ie WOWC. coi itfi iues to ei npl ias�ze fts request to tl ie Drovfi ice for
ai i fi icrease fi i II �loi n6essi iess Drevei ffioi i Drograi n II FID) ful ldfi ig to
AC KG II'° IIII
f: Regloina11 dad: a fironii seirvace mainage irs in the WOM aregg oin coilhirills
that I iousfiigwaft Mists, sh6ter usage, and so(Jaassiistance chei its I iave
aHH incireased §ginJficainlly Dedweein 2018 and 2023. 11 he cii urireinlfiinail6M
support �s sfi np�y i iot adequate.
Ratl ier tl iai i I iave ui il ioused popu�afioi is r6ocate to urbai 1 areas for
I ioi n6essi iess supports, tl ie WOM wouU Ilke to provde tl iese servkes
is i fts coi ni nui iftes ai id expIlore soh-ifioi is to address tl iese coi is is fi i
tl ie Iloi ig ten n.
I REIASK
I i e WOM coi itfi iues to advocate for pen nai iei it fui idfi ig for tl ie
\AoU�e C'r�s�s Respoi is e ew n (II\A( IR prograi ns, tl irougl i ai is ivahzed
h un61ng and h unded meinl�aII heaHJhi officeir �Do§lJoins.
�3
AC KG II'° IIII
lie II C.;II; IL fui idfi ig provides crificafui idfi ig support for our pohce
forces to be pared MH i experiei iced i nei itall I iea[tl i prof:ess�oi 4s fi I
respoi ise to tl ie substai ffia11 fi icrease fi i i nei ita11 I iea[tl i calHs. II I ie WOWC.'
liar expressed coi icen is about II C:;IIR II fui idfi ig ai ld tl le iir..nportal ice of:
creatfi ig pen nai iei it fui idfi ig for tl iis prograin, espe(JalHy for si nalHl ai id
rurall coi ni nui ifts, wl iere tl iese teai ns I iave I iad provei i success.
Page 257 of 266 2025 PirovkiicW Becboin Caidld� OnT, I �Irinl I I sJ, I I,Idk',IsJn , 8
Peterborough
County
Our History -Your Future
February 5, 2025
To Whom it May Concern,
Re: Proposed U.S. tariffs on Canadian Goods
Please note at their Regular meeting held on February 5, 2025, Peterborough County
Council passed the following resolution -
Resolution No. 19-2025
Moved by Deputy Warden Senis
Seconded by Warden Clark
Whereas the federal government is currently in negotiations with the U.S. government
on their proposed 25% tariffs on Canadian goods exported to the U.S.; and
Whereas Premier Doug Ford has outlined several plans to combat the impact the
proposed tariffs would have on Ontario including Fortress Am -Can which focus on
strengthening trade between Ontario and the U.S. while bringing good jobs back home
for workers on both sides of the border; and
Whereas the federal government has also outlined several ways to address the current
relationship with the U.S. including establishing the Council on Canada-U.S. relations to
support the federal government as it negotiates with the U.S on tariffs; and
Whereas trade between Ontario and the United States is very important to our residents
and local economies and requires all levels of government to work together in the best
interest of those residents; and
Whereas according to data from the Association of Municipalities of Ontario, across
Ontario municipalities are expected to spend between $250 and $290 billion on
infrastructure in the next 10 years; and
470 Water Street • Peterborough • Ontario • K9H 31VI3
Phone: 705.743.0380 • Toll Free: 1.800.710.9586
�'% . � • i ilY1i1 y1ij
Peterborough
County
Our History -Your Future
Whereas municipalities have traditionally treated all procurements from trade partners
equally and fairly; and
Whereas municipalities can assist in the Team Canada effort to combat tariffs and
support businesses in our procurement for capital and infrastructure programs; and
Whereas there are trade barriers between Canadian provinces.
Therefore, be it resolved that, the County of Peterborough supports the provincial and
federal governments on the measures they have put in place in response to the
proposed U.S. tariffs on Canadian goods and ask that they take any and all measures
to protect the interests of Ontario in any upcoming trade negotiations-,
And that federal and provincial governments remove any impediments to municipalities
preferring Canadian companies and services for capital projects and other supplies-,
And that the provincial and federal governments take action to remove trade barriers
between provinces as a response to US tariffs and support Canadian businesses.
And that the CAO be directed to bring back a report detailing a temporary purchasing
policy that integrates and addresses these concerns-,
And that County Economic Development & Tourism Division be directed to implement a
"Buy Local Peterborough County, Buy Canadian" campaign to encourage residents and
businesses to purchase locally made and Canadian goods and services.
Be it further resolved, that copies of this motion be sent to-
• The Right Hon. Justin Trudeau, Prime Minister of Canada
• The Hon. Doug Ford, Premier of Ontario
• The Hon. Melanie Joly, Minister of Foreign Affairs
• The Hon. Vic Fedeli, Minister of Economic Development, Job Creation and Trade
• The Hon. Nate Erskine -Smith, Minister of Housing, Infrastructure and
Communities
• The Hon. Paul Calandra, Minister of Municipal Affairs and Housing
• Rebecca Bligh, President, FCM and Councillor, City of Vancouver
470 Water Street • Peterborough • Ontario • K9H 3M3
Phone: 705.743.0380 • Toll Free: 1.800.710.9586
Peterborough
County
Our History -Your Future
• Robin Jones, President, AMO and Mayor of Westport
• Bonnie Clark, Chair, Eastern Ontario Wardens' Caucus
• Jeff Leal, Chair, Eastern Ontario Leadership Council
• John Beddows, Chair, Eastern Ontario Mayors' Caucus
• All provincial and territorial Premiers.
• All local MPs and MPPs,
• All Ontario Municipalities for their support.
Carried
Should you have any questions or concerns please contact Kari Stevenson, Director of
Legislative Services/Clerk at kstevenson@ptbocounty.ca.
Yours truly,
Holly Salisko
Administrative Services Assistant — Clerk's Division/Planning
hsalisko@ptbocounty.ca
470 Water Street • Peterborough • Ontario • K9H 31VI3
Phone: 705.743.0380 • Toll Free: 1.800.710.9586
�'. iY . � • � �1i1 �{1ij
Notice of Motion — Councillor Sloan
February 25, 2025
Whereas the County of Elgin is proposing a 2025 County Levy to its lower tier
municipalities in the amount of 49.8 Million amounting to a tax rate increase of 1.49%;
Whereas the County of Elgin provided the proposed 2025 Budget information to the
Finance Committee on January 28, 2025 including detailed departmental information
without a clear consolidated financial picture of the County's finances;
Whereas the reserve balances contained within the 2025 proposed budget documents
are for the 2023 year and does not contain forecasted 2024 projections;
Now therefore be it resolved that staff be requested to provide the overall forecasted
surplus or deficit for 2024 year and updated reserve balances to Council before making
a final decision regarding the 2025 proposed budget.
Page 263 of 266
COUNTY OF ELGIN
By -Law No. 25-08
BEING A BY-LAW TO AUTHORIZE THE WARDEN AND TREASURER TO
BORROW FROM TIME TO TIME TO MEET CURRENT EXPENDITURES
DURING THE FISCAL YEAR ENDING DECEMBER 31, 2025
WHEREAS section 407 of the Municipal Act 2001, S.O.2001, c.25, as amended, provides
authority for a Council, by by-law, to authorize the head of Council and the Treasurer to
borrow from time to time by way of promissory note or bankers' acceptance, such sums
as the Council considers necessary to meet, until levies from local municipalities and other
revenues are received, the current expenditures of the Corporation for the fiscal year;
AND WHEREAS the Council of the Corporation of the County of Elgin, hereinafter called
the "Corporation", deems it necessary to borrow, from time to time, by way of promissory
note or bankers' acceptance, certain sums to meet, until levies from local municipalities and other
revenues are received, the current expenditures of the Corporation, for the fiscal year 2025;
AND WHEREAS the total amount that may be borrowed from all sources at any one time
to meet the current expenditures of the Corporation, except with the approval of the Ontario
Municipal Board, is limited by section 407 of the Municipal Act to a portion of the total 2025
estimated revenues of
$ 108,914,600.
BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County
of Elgin:
1. THAT the Warden and the Treasurer are hereby authorized to borrow, from time to
time, byway of promissory note or bankers' acceptance, during the fiscal year 2025
(hereafter referred to as the current year), such sums as may be necessary to
meet, until levies from local municipalities and other revenues are received, the
current expenditures of the Corporation and the other amounts that are set out in
subsection 407 (1) of the Municipal Act.
2. THAT a promissory note or bankers' acceptance made under Section 1 shall be
signed by the Warden, or such other person as is authorized by a by-law to sign it,
and by the Treasurer or Deputy Treasurer.
3. THAT the lenders from whom amounts may be borrowed under the authority of this
by-law shall be, the Bankof Montreal, 739 Talbot Street, St. Thomas, Ontario, N5P 1E3,
and such other lender(s) as may be determined from time to time by resolution of
the Council.
4. THAT the total amount which may be borrowed at any one time under this by-law,
together with the total of any similar borrowings that have not been repaid, shall not
exceed, from January 1st until September 30th of the current year, 50 percent of
the estimated revenues of $108,914,600 or $54,457,300, or from October 1st until
December 31st of the current year, 25 percent of the said estimated revenues or
$27,228,650.
5. THAT for the purposes ofthis by-law, the estimated revenues of the Corporation shall
include sums to meet the current expenditures and obligations of the Corporation
for the fiscal year and for any body and other purposes for which the Corporation is
required by law to provide. Estimated revenues for the Corporation shall not include
revenues derivable or derived from:
(a) borrowing or issue of debentures or
(b) a surplus, including arrears of levies, or
(c) a transfer from the capital fund, reserve fund or reserves.
Page 264 of 266
6. THAT the Treasurer shall, at the time when any amount is borrowed under this by-
law, ensure that the lender is or has been furnished with a certified copy of this by-
law, a certified copy of the resolution mentioned in Section 3 determining the lender
if applicable, and a certified copy of the estimates of the Corporation adopted for the
current year. The Treasurer will provide to Council the total of any other amounts
borrowed from any and all sources under authority of Section 407 of the Municipal
Act that have not been repaid.
7. THAT if the estimates for the current year have not been adopted at the time an
amount is borrowed under this by-law,
(a) the limitation on the total borrowing, as set out in Section 4, shall be
calculated for the time being upon the estimated revenues of the
Corporation as set forth in the estimates adopted for the preceding fiscal
year.
(b) the certified copy furnished under Section 6 shall show the revenues of the
Corporation as set forth in the estimates adopted for the preceding fiscal
year.
8. THAT all or any sums borrowed under this by-law shall, with interest thereon, be a
charge upon the whole of the revenues of the Corporation for the current fiscal year
and for any preceding fiscal years as and when such revenues are received, butsuch
charge does not defeat or affect and is subject to any prior charge then subsisting in
favour of any other lender.
9. THAT this by-law takes effect and comes into force on February 25, 2025.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25th DAY
OF FEBRUARY 2025.
Blaine Parkin, Grant Jones,
Chief Administrative Officer Warden
Page 265 of 266
COUNTY OF ELGIN
By -Law No. 25-09
"BEING A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
FEBRUARY 25, 2025 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on February 25, 2025 be hereby adopted
and confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25TH DAY OF
FEBRUARY, 2025.
Blaine Parkin, Grant Jones,
Chief Administrative Officer/Clerk. Warden.
Page 266 of 266