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11 - May 27, 2025 County Council Agenda PackageEl m ou sty Elgin County Council Regular Council Meeting Orders of the Day Tuesday, May 27, 2025, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Note for Members of the Public: Please click the link below to watch the Meeting: https://www.facebook.com/ElginCounty Accessible formats available upon request. Pages 1. Meeting Call to Order 2. Approval of Agenda 3. Introductions, Recognitions, Memorials 4. Adoption of Minutes 3 5. Disclosure of Pecuniary Interest and the General Nature Thereof 6. Presenting Petitions, Presentations and Delegations 6.1 Dr. Ninh Tran, Medical Officer of Health, Southwestern Public Health - 7 Update on Measles in the Southwestern Public Health Region 6.2 Brenda Fleming, Executive Director, Robert Furneaux, Board Chair, and 17 Barry Fitzgerald, Hospice Community Volunteer - Hospice of Elgin Presentation 7. Motion to Adopt Recommendations from the Committee of the Whole 7.1 Recommendations of Committee of the Whole - May 13, 2025 Meeting 24 8. Committee Recommendations 8.1 Growth Planning Steering Committee Recommendation - May 13, 2025 30 8.2 Draft Committee Meeting Minutes 8.2.1 Rural Initiatives and Planning Advisory Committee - April 22, 31 2025 Draft Meeting Minutes 8.2.2 Growth Planning Steering Committee - May 13, 2025 Draft 35 Meeting Minutes 9. Reports for Information and Immediate Consideration 9.1 Manager of Administrative Services/Deputy Clerk - AMO Conference 39 2025 — Delegation Requests 10. Council Correspondence 10.1 Flag Raising and Proclamation Request from ChildCan in recognition of 44 Childhood Cancer Awareness Month 10.2 Resolution from the Town of The Blue Mountains advocating for 47 reduced Provincial Tax Rate on Ontario -Made Cider 10.3 Resolution from the Town of Shelburne opposing elements of Bill 5: 49 Protecting Ontario by Unleashing Our Economy Act, 2025 11. Statements/Inquiries by Members 12. Closed Meeting Items 12.1 Closed Meeting Minutes - May 13, 2025 12.2 Growth Planning Steering Committee Closed Meeting Minutes - May 13, 2025 12.3 Director of Community and Cultural Services - Property Matter Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 12.4 Chief Administrative Officer/Clerk - Property Matter Municipal Act Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board. 13. Motion to Rise and Report 14. Consideration of By -Laws 14.1 By -Law No. 25-22 Planning Delegation of Authority 51 14.2 By -Law No. 25-23 Confirmation 53 15. Adjournment Page 2 of 53 Elgin County Council Regular Council Meeting Minutes May 13, 2025, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Grant Jones Deputy Warden Ed Ketchabaw Councillor Dominique Giguere Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan (virtual) Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Michele Harris, Director of Homes and Seniors Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Emily Waldick, Manager of Human Resources Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator Meeting Call to Order The meeting was called to order at 9:00 a.m. with Warden Jones in the chair. 2. Approval of Agenda Council consented to the deferral of item 9.3 - Manager of Library Services - 2024 Library Performance Report to a future meeting of County Council. Moved by: Councillor Couckuyt Seconded by: Councillor Leatham RESOLVED THAT the agenda for the May 13, 2025 County Council Meeting be approved as amended. Motion Carried. 3. Introductions, Recognitions, Memorials None. 4. Adoption of Minutes Moved by: Councillor Widner Seconded by: Councillor Noble Page 3 of 53 RESOLVED THAT the minutes of the meeting held on April 22, 2025 be adopted. Motion Carried. 5. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Presenting Petitions, Presentations and Delegations None. 7. Motion to Adopt Recommendations from the Committee of the Whole Moved by: Councillor Hentz Seconded by: Councillor Giguere RESOLVED THAT items CW25-5 to CW25-13 from the Committee of the Whole Meeting dated April 22, 2025 and the recommendations therein be adopted. Motion Carried. 8. Committee Recommendations 8.1 Rural Initiatives and Planning Advisory Committee -April 22, 2025 Recommendations Moved by: Deputy Warden Ketchabaw Seconded by: Councillor Leatham RESOLVED THAT item RIPA25-5 from the Rural Initiatives and Planning Advisory Committee Meeting dated April 22, 2025 and the recommendations therein be adopted. Motion Carried. 9. Reports for Information and Immediate Consideration 9.1 Warden Jones - Warden's Activity Report (April 2025) Warden Jones presented the report detailing his activities for April 2025. Moved by: Councillor Hentz Seconded by: Councillor Leatham THAT the report titled "Warden's Activity Report (April 2025)" from Warden Jones dated May 13, 2025 be received and filed. Motion Carried. 9.2 Manager of Human Resources - Human Resources -Accessibility Week Update The Manager of Human Resources presented the report highlighting the activities that the County will host during Accessibility Week in Canada. Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT the report titled "Human Resources- Accessibility Week" from the Manager of Human Resources dated May 13, 2025, be received and filed. Motion Carried. 9.3 Manager of Library Services - 2024 Library Performance Report This report was deferred to a future meeting of County Council. E Page 4 of 53 10. Council Correspondence Moved by: Councillor Widner Seconded by: Councillor Leatham RESOLVED THAT Correspondence Items 10.1 - 10.6 be received and filed. Motion Carried. 10.1 Letter from Ex -Warden's Association to Honourable Rob Flack, Minister of Municipal Affairs and Housing expressing the Association's collective concerns and opposition to the expansion of Strong Mayor Powers 10.2 Resolution from the Town of Aylmer opposing the expansion of Strong Mayor Powers 10.3 Letter from AMO President to Honourable Rob Flack, Minister of Municipal Affairs and Housing regarding Strong Mayor Powers 10.4 Letter from SCOR EDC Chair of the Board of Directors re: Update on Regional Rail Infrastructure Project Application 10.5 Invitation to attend the London District Catholic School Board Community Partnerships Meeting on May 22, 2025 10.6 Resolution from City of Richmond Hill requesting provincial regulations to restrict keeping of non-native ("exotic") wild animals 11. Statements/Inquiries by Members 11.1 Warden Jones -Elgin County Warden's Charity Golf Tournament Warden Jones reminded Councillors that the Annual Elgin County Warden's Charity Golf Tournament is one month away and encouraged Councillors to sign up to play. 12. Closed Meeting Items Moved by: Councillor Sloan Seconded by: Councillor Hentz RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meetina Item #1 - Closed Meetina Minutes -April 22. 2025 Closed Meetina Item #2 - Human Resources Matter (verbal) (b) personal matters about an identifiable individual, including municipal or local board employees; and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Motion Carried. 12.1 Closed Meeting Minutes -April 22, 2025 12.2 Director, People & Culture and Director of Legal Services - Human Resources Matter (verbal) 13. Motion to Rise and Report Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT we do now rise and report. Page 5 of 53 Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes -April 22, 2025 Moved by: Deputy Warden Ketchabaw Seconded by: Councillor Hentz RESOLVED THAT the April 22, 2025 Closed Meeting Minutes be adopted. Motion Carried. Closed Meeting Item #2 - Human Resources Matter (verbal) Moved by: Councillor Widner Seconded by: Councillor Leatham RESOLVED THAT the confidential verbal report from the Director of People & Culture and the Director of Legal Services be received and filed. Motion Carried. 14. Consideration of By -Laws 14.1 By -Law No. 25-20 Fees and Charges BEING a By -Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin and to Repeal By -Laws No. 24-26 and 24-45. Moved by: Deputy Warden Ketchabaw Seconded by: Councillor Hentz RESOLVED THAT By -Law No. 25-20 be now read a first, second, and third time and finally passed. Motion Carried. 14.2 By -Law No. 25-21 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 13, 2025 Meeting. Moved by: Councillor Leatham Seconded by: Councillor Giguere RESOLVED THAT By -Law No. 25-21 be now read a first, second and third time and finally passed. Motion Carried. 15. Adjournment Moved by: Councillor Sloan Seconded by: Councillor Noble RESOLVED THAT we do now adjourn at 9:18 a.m. to meet again on May 27, 2025 at 9:00 a.m. Motion Carried. Blaine Parkin, Grant Jones, Chief Administrative Officer/Clerk. Warden. 4 Page 6 of 53 OrNUUU 40 � k cs U "°�A�UUU to r✓w III I��11�11MB1IU E), `°�11111"l�UUUUUall uu IIIIIIIIIIIIIIIIIIII /��l 1 U lUU �✓ 6, wU 6a r IIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIII IUUUUUUU�'U�'�U �� CIL VUUUUUUy MtUUUUUUJ�� III IUUUUUUW), ............................................................................................................................................................................................................................................................ �J) ""'lllllllllllllll,,, 000000000000io �x° 00000000000000000000000000i u0000000000000000000 0000000000000000000i m00000000000000000000000000000000000000000000io u00000000000000000000000000000000000000ii m00000000000io 0000000000000000000i u0000000000000000000000000000000000000000000000000000000000000000000000000000000 0000000 m0000000000000000000000000000000000000io m0000000000000000000000000000000000000000000000000000 00000000000000000000000000i m000000000000000000000000000000000000000000000000000o h,:.,,� m00000000000000000000000000000000 m000000000000000000000000000000000000000000000000000ii ti�.q m00000000000000000000000000000000000000i m ,! m000000000000000000000000000000000000000000000000000000000000000000000000000000000000io m0000000000000000000000000000000000000io �„, 000000000000000000000000000000000 ���` u000000000000000000000000000000000000000i00000000000000000000000000oMIN 0000000 m00000000000io 00000000000000000000000000000000000000000000000000000000000i m00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000io 000000000000000000000000000000000000000i m000000000000000000000uuuuuuuuuuuuuuuuuuuuuu.....I mi u000000000000i m00000000000io 0000000000000i m000000000000'000000000000in ouuuuuo m00000000000io m000000 m000000 0000000 000000000000io t �""¢ m000000000000i000000000000o q .„! m00000000000io � 0000000 m00000000000000000io µWA m000000 "wl wvv,„ m00000000000000000in m000000 p,„:� w� m000000 m000000 m000000 m000000 ouuuuuo m000000000000i000000 u00000io p m.e 000000o a "� m000000000000i000000 om1 m00000000000io Y J m'"�N roil �wi \ 0- \10 mom ~ � IS } : / . . �\ 1 777!ll� » Zf \I/ s . \�\ \ , y ! t p, y� . \ /\\\\. ,Im \§ f lEll 70 C 0 ff, IUDpy %//r, �ly�z U u k III IVUUUDUIJJ�JJ),szr'" top.... �UUDUU�� YUf0DUU1JJa r✓a �y e�x•, IIIIIIIIIIIIIIIIIII �UIUUI �JJ���JJJ VUUUDUI�IU�i'j M G lillimUI���JJJ'JJJloo, ��°�ilUifUUDU1JJ�� 0 a • �I ,s uulull����� IVUUUI��f IVUUUDUIJJJJ'J'J'JJJ/%C ��Ul f r IL 11111111111111110 ��U��)�(�1�UUDUJJJJ'� �I 11U of IIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIII ��11Jy ��UrYI(r(UUf0DUU1JJa ��IIIIUDDI IIIIl1JUD�'��D�r�J����JJ/� M Ln O N_ N co d \ 0- f> � }> 67\ \Iƒ \ �} \�� � ƒ . \ 0 IF) IL .. p f off!", o� /777!!ll� p 770 CU CCU 70 CU cl le COL co �� co 4uuuu���«il°Wll, luau luuuuuu��������, IUUU IUUUUDUIJJJJ'J'J�s II���D111JJJJ'J'J�s II��DD�1JJ"l"�JJ� (I'll)) " IUluU1JJJum", jjjfl� IN 1111BUMM),, luuuuuu������uu luuuuuu����y � II�DD�1Jy�JJ�C jjjfl� II�DD�1Jy�JJ�C M 0 < < \�ƒ » � \ \ ƒ / r \ \ + Zf \�/ }f I \/ \o- � � \ r\ f> E 0 9 M Ln O O N N co d Is Agenda Number: Resolution Number Title: Date: Moved by: Seconded by: Resolution Page Committee of the Whole Meeting 2. CW25-14 Approval of Agenda Tuesday, May 13, 2025 Councillor Hentz Councillor Noble D, ElginCounty RESOLVED THAT the agenda for the May 13, 2025 Committee of the Whole Meeting be approved as presented. Motion Carried. Page 24 of 53 Agenda Number: Resolution Number Title: Date: Moved by: Seconded by: Resolution Page Committee of the Whole Meeting 3. CW25-15 Adoption of Minutes Tuesday, May 13, 2025 Councillor Hentz Councillor Noble RESOLVED THAT the minutes of the meeting held on April 22, 2025 be adopted. Motion Carried. D, ElginCounty Page 25 of 53 Agenda Number: Resolution Number Title: Date: Moved by: Seconded by: Resolution Page Committee of the Whole Meeting D, ElginCounty 6.1. CW25-16 Director of Engineering Services - Port Talbot Hill Reconstruction — Contract Award Tuesday, May 13, 2025 Councillor Noble Councillor Hentz RESOLVED THAT Clarke Construction Inc. be selected to complete the Port Talbot Hill Reconstruction located on Fingal Line (CR 16), Tender No. 2025-T15 at a total price of $2,853,500.00 inclusive of a $200,000 contingency allowance and exclusive of HST.; and THAT contract administration and inspections services associated with the Port Talbot Hill Reconstruction project, previously awarded to Spriet Associates, be increased in the amount of $72,000 (excluding HST); and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. Motion Carried. Page 26 of 53 Agenda Number: Resolution Number Title: Date: Resolution Page Committee of the Whole Meeting D, ElginCounty 6.2. CW25-17 Director of Planning and Development - Consent application delegated authority Tuesday, May 13, 2025 Moved by: Councillor Hentz Seconded by: Councillor Couckuyt RESOLVED THAT the report titled 'Report Consent application delegated authority" from the Director of Planning and Development dated May 13, 2025 be received and filed; and THAT County Council repeal By -Law No. 24-25 Planning Delegation Authority and adopt an updated by-law as presented in this report. Motion Carried. Page 27 of 53 Agenda Number: Resolution Number Title: Date: Resolution Page Committee of the Whole Meeting D, ElginCounty 6.3. CW25-18 Manager of Administrative Services/Deputy Clerk - AMO Delegation Requests 2025 Tuesday, May 13, 2025 Moved by: Councillor Widner Seconded by: Councillor Hentz RESOLVED THAT staff prepare a draft delegation request based on outstanding questions and issues regarding rural healthcare and a draft delegation request to the MTO regarding costs associated with the purchase of municipal vehicles; and THAT these draft delegation requests be brought forward to County Council for approval at their meeting on May 27, 2025. Motion Carried. Page 28 of 53 Agenda Number: Resolution Number Title: Date: Moved by: Seconded by: Resolution Page Committee of the Whole Meeting 7. CW25-19 Adjournment Tuesday, May 13, 2025 Councillor Leatham Councillor Widner D, ElginCounty RESOLVED THAT we do now adjourn at 10:11 a.m. to meet again on May 27, 2025 at 9:30 a.m. Motion Carried. Page 29 of 53 Resolution Page Growth Planning Steering Committee Agenda Number: 10. Resolution Number GPSC25-6 Title: Motion to Rise and Report Date: Tuesday, May 13, 2025 Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT the confidential report be received and filed; and THAT staff proceed as directed. Motion Carried. D, ElginCounty Page 30 of 53 Rural Initiatives and Planning Advisory Committee Minutes April 22, 2025, 12:30 p.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Grant Jones Deputy Warden Ed Ketchabaw Councillor Mark Widner Councillor Richard Leatham Donna Lunn, EFA Representative Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Peter Dutchak, Director of Engineering Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Jessica Silcox, Corporate Communications & Engagement Coordinator 1. Call to Order The meeting was called to order at 1.03 p.m. with the Manager of Administrative Services/Deputy Clerk presiding. 2. Election of Chair and Vice Chair The Manager of Administrative Services/Deputy Clerk opened the floor for nominations for Chair. Councillor Widner nominated Warden Jones, and Warden Jones accepted the nomination. No further nominations for Chair were received. Warden Jones assumed the Chair following the vote, and called for nominations for Vice -Chair. Councillor Leatham nominated Deputy Warden Ketchabaw as Vice -Chair, and Deputy Warden Ketchabaw accepted the nomination. Resolution Number: RIPA25-01 Moved by: Councillor Widner Seconded by: Councillor Leatham Page 31 of 53 RESOLVED THAT Warden Jones be elected as Chair of the Rural Initiatives and Planning Advisory Committee for 2025. Motion Carried. Resolution Number: RIPA25-02 Moved by: Councillor Leatham Seconded by: Councillor Widner RESOLVED THAT Ed Ketchabaw be elected as Vice -Chair of the Rural Initiatives and Planning Advisory Committee for 2025. Motion Carried. 3. Approval of the Agenda Resolution Number: RIPA25-03 Moved by: Deputy Warden Ketchabaw Seconded by: Donna Lunn RESOLVED THAT the agenda for the April 22, 2025 Rural Initiatives and Planning Advisory Committee meeting be approved as presented. Motion Carried. 4. Adoption of Minutes Resolution Number: RIPA25-04 Moved by: Councillor Leatham Seconded by: Councillor Widner RESOLVED THAT the minutes of the April 30, 2024 Rural Initiatives and Planning Advisory Committee meeting be adopted. Motion Carried. 5. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Delegations None. 7. Reports/Briefings 2 Page 32 of 53 7.1 Director of Engineering Services and Corporate Communications and Engagement Coordinator - Request for Improved Signage for Agricultural Equipment and Share the Road Communications Plan Greg Fentie, President of the Elgin Federation of Agriculture was present. The Director of Engineering Services presented the report recommending that County staff work with representatives from the Elgin Federation of Agriculture to implement signage at strategic locations where agricultural equipment frequents during busy planting and harvest seasons in order to address the Elgin Federation of Agriculture's request for improved roadway signage for agricultural equipment. The Corporate Communications and Engagement Coordinator provided a presentation with a suggested communications plan to enhance messaging regarding road safety during harvest and planting season. Resolution Number: RIPA25-05 Moved by: Councillor Widner Seconded by: Donna Lunn RESOLVED THAT staff provide the Committee with proposed designs for signage tabs to be installed on Elgin County's gateway signage that promote agricultural road safety; and THAT the County of Elgin work with the Elgin Federation of Agriculture and the Ontario Provincial Police to develop criteria that could be used for installing custom roadway warning signage to be discussed at a future meeting of the Rural Initiatives and Planning Advisory Committee; and THAT staff develop a communication campaign with input from the Elgin OPP to remind drivers to share roadways with agricultural equipment and to broadcast the messaging on municipal websites and social media during planting and harvesting seasons annually; and THAT these recommendations be sent to County Council for consideration. Motion Carried. 8. Other Business Warden Jones commented on the success of the AgScape career exploration event that was hosted last week by the Elgin Federation of Agriculture at the Joe Thornton Arena in St. Thomas. Greg Fentie, President of the Elgin Federation of Agriculture noted that the purpose of the event was to provide students from grades 7-9 the opportunity to learn about the career opportunities available 3 Page 33 of 53 across various agriculture sectors. Mr. Fentie noted that approximately 800 students attended the event over two days, and thanked the County of Elgin for their financial support for the event. 9. Correspondence None. 10. Closed Meeting None. 11. Motion to Rise and Report None. 12. Date of Next Meeting The next meeting of the Rural Initiatives and Planning Advisory Committee will be held at the call of the Chair. 13. Adjournment Resolution Number: RIPA25-06 Moved by: Deputy Warden Ketchabaw Seconded by: Councillor Widner RESOLVED THAT we do now adjourn at 2.10 p.m. to meet again at the call of the Chair. Motion Carried. Blaine Parkin, Warden Grant Jones, Chief Administrative Officer/Clerk. Chair. 0 Page 34 of 53 Growth Planning Steering Committee Minutes May 13, 2025, 11:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Grant Jones, Chair Deputy Warden Ed Ketchabaw Councillor Dominique Giguere Councillor Todd Noble Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Jennifer Ford, Director of Financial Services/Treasurer Mat Vaughan, Director of Planning and Development Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 10.30 a.m. with Warden Jones in the chair. 2. Approval of the Agenda Resolution Number: GPSC25-1 Moved by: Deputy Warden Ketchabaw Seconded by: Councillor Noble RESOLVED THAT the agenda for the May 13, 2025 meeting of the Growth Planning Steering Committee be approved as presented. Motion Carried. 3. Adoption of Minutes 1 Page 35 of 53 Resolution Number: GPSC25-2 Moved by: Councillor Giguere Seconded by: Councillor Noble RESOLVED THAT the minutes of the meeting held on February 25, 2025 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Delegations None. 6. Reports/Briefings None. 7. Other Business None. 8. Correspondence None. 9. Closed Meeting Resolution Number: GPSC25-3 Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - February 25, 2025 Closed Meeting Item #2 - Sunset Provincial Lands (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Motion Carried. 2 Page 36 of 53 9.1 Closed Meeting Minutes - February 25, 2025 9.2 Director of Planning and Development - St. Thomas psychiatric hospital discussion update 10. Motion to Rise and Report Resolution Number: GPSC25-4 Moved by: Councillor Giguere Seconded by: Councillor Noble RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - February 25, 2025 Resolution Number: GPSC25-5 RESOLVED THAT the February 25, 2025 Closed Meeting Minutes be adopted. Closed Meeting Item #2 - Sunset Provincial Lands Resolution Number: GPSC25-6 Moved by: Councillor Noble Seconded by: Councillor Giguere RESOLVED THAT the confidential report be received and filed; and THAT staff proceed as directed Motion Carried. 11. Date of Next Meeting The Growth Planning Steering Committee will meet again at the call of the Chair. 12. Adjournment Resolution Number: GPSC25-7 Moved by: Councillor Noble Seconded by: Deputy Warden Ketchabaw RESOLVED THAT we do now adjourn at 11.02 a.m. to meet again at the call of the Chair. Motion Carried. 3 Page 37 of 53 Blaine Parkin, Chief Administrative Officer/Clerk. Warden Grant Jones, Chair. Page 38 of 53 Report to County Council From: Katherine Thompson, Manager of Administrative Services/Deputy Clerk Date: May 27, 2025 Subject: AMO Conference 2025 — Delegation Requests Recommendation(s): THAT County Council approve the draft AMO Conference 2025 Delegation Requests for submission. Introduction: The AMO Conference will be held from August 17-20, 2025, in Ottawa. On May 1, 2025, AMO began receiving delegation request submissions for the conference which will close on May 30, 2025. Staff have drafted two delegation requests for Council's consideration. Background and Discussion: At the Committee of the Whole meeting on May 13, 2025, staff were directed to prepare draft AMO Delegation Requests for the following topics: 1. Ministry of Transportation — DriveOn Inspection System Concerns Council asked staff to draft a delegation request expressing concerns regarding additional costs that municipalities are facing as a result of the new DriveOn Inspection System. 2. Ministry of Health Council had previously indicated through resolution their preference for a delegation at AMO related to increased resources for rural health care. On May 13, staff asked Council to send any outstanding concerns or questions for the Ministry of Health that could be used to develop a request that does not duplicate recent delegation efforts, or efforts of direct partners. At the 2024 AMO Conference the County of Elgin had a delegation on physician recruitment and at the ROMA Conference in 2025 Elgin had a delegation regarding health unit funding. Elgin is also aware that the St. Thomas -Elgin Health Recruitment Partnership will be requesting a delegation at AMO on the topic of Page 39 of 53 physician recruitment. The draft delegation request that is attached to this report, focuses Elgin's efforts on funding increases for Community Health Centres. Both draft delegations are attached to this report for Council's consideration. Financial Implications: �m Advancement of the Strategic Plan: Delegations help the County achieve Strategy 1: Collaborative Engagement and Communication through Goal 1: Strengthening Relationships with Local Municipal Partners, and Regional Partners, MPs, MPPs. Local Municipal Partner Impact: �m Communication Requirements: Should Council approve the draft AMO Conference 2025 Delegation Requests, they will be submitted through the AMO online form in advance of the deadline on May 30, 2025. Conclusion: AMO Delegation Requests are due on May 30, 2025. Staff have developed two draft requests for Council to consider on the topics of DriveOn Inspection System Concerns and Funding Increases for Community Health Centres. All of which is Respectfully Submitted Approved for Submission Katherine Thompson Blaine Parkin Manager of Administrative Services/Deputy Clerk Chief Administrative Officer/Clerk Page 40 of 53 Delegation Request to the Ontario Ministry of Transportation Subject: Concerns Related to the DriveOn Vehicle Inspection System The County of Elgin would like to express concerns regarding the increased costs associated with the implementation of Ontario's new DriveON vehicle inspection system. While Elgin fully supports the Ministry's goal of enhancing road safety, reducing fraud, and streamlining the inspection process, the new system has led to significant financial burdens for municipalities. While the price of inspection certificates and standards has remained unchanged, the added time, labour, and specialized equipment required under DriveON are resulting in higher service fees. These additional costs are being passed on to municipalities and ultimately are transferred to taxpayers. One of the key changes that has led to increased expenses is the requirement for more detailed documentation. For instance, the need to remove wheels for photo documentation and precise measurements of components such as brakes and tires can lead to incidental damage, requiring additional parts such as seals to be replaced. These unforeseen repairs are added to the overall inspection cost. Additionally, new trucks and trailers need Commercial Vehicle Operator's Registration (CVOR) certificates and must be inspected under the same criteria. Taking apart a new vehicle is unnecessary, costly, and could affect warranty coverage. While we understand that these enhanced standards are necessary for vehicle safety and accountability, we urge the Ministry to consider the financial impact on municipalities. Increased costs are putting significant pressure on municipal maintenance budgets, and we are concerned that these rising fees will further strain municipal resources and affect the affordability of maintaining safe and compliant fleets. We respectfully request that the Ministry explore potential solutions to help offset these increased costs, such as providing temporary financial relief or transitional support for municipalities and fleet operators as they adapt to the new system. Additionally, Elgin suggests that any new purchase vehicle or trailer needing an immediate CVOR inspection be exempt from a full inspection and instead be inspected in a manner that does not require dismantling. We remain committed to ensuring the safety and reliability of our municipal fleet, and we look forward to the opportunity to discuss this matter at the AMO Conference in August. Page 41 of 53 Delegation Request to the Ontario Ministry of Health Subject: Request for Increased Funding to Community Health Centres to Address the Wage Gap and Strengthen Rural Health Care The County of Elgin respectfully requests a delegation with the Ministry of Health to address a growing crisis affecting Community Health Centres (CHCs) across Ontario, especially those serving rural and under-resourced communities. We are requesting that the Ministry provide targeted and sustainable funding increases to CHCs to address a widening wage gap. This gap is threatening the long-term stability of the sector and limiting access to essential health services for some of Ontario's most vulnerable residents. Community Health Centres are a vital part of Ontario's health system. They deliver comprehensive, team -based primary care and health promotion services, particularly for populations who face barriers to care. These include low-income individuals, newcomers, people in rural areas, Indigenous communities, and those experiencing homelessness or mental illness. CHCs use an integrated model that combines primary care (physicians, nurse practitioners, RNs, and RPNs) with social services, mental health care, harm reduction, and health education. This approach reduces pressure on emergency rooms and hospitals by providing timely and appropriate care at the community level. In rural communities, CHCs often serve as the only accessible source of ongoing health care. This makes them essential to improving health equity and meeting basic care needs in underserved regions. Despite their importance, CHCs are struggling to retain and attract skilled professionals. A significant wage gap has developed between CHC staff and workers in hospitals, Family Health Teams, and other parts of the publicly funded health system. This wage gap has been caused by several provincial -level issues: Unequal Compensation Increases: While recent government funding has supported wage enhancements for hospitals, long-term care, and other health organizations, CHCs have been left out of many of these measures. Bill 124 and Its Impact: The legislation that capped wage increases for public sector workers had a long-term negative effect on CHC staff. Many of these professionals have seen their wages fall behind inflation and behind those in similar roles elsewhere. Flat Base Funding: Most CHCs have not seen increases to their core operational budgets in years. As a result, they are unable to offer competitive wages or expand services to meet growing community needs. CHCs are now losing nurses, mental health professionals, and other vital staff to employers who can offer higher salaries and better benefits. This issue is even more acute in rural areas where recruitment is more difficult and where residents have fewer Page 42 of 53 or no other health care options. In Elgin County, we have seen this first hand at the West Elgin Community Health Centre. We ask the Ministry of Health to take immediate action to support the CHC sector by: Providing dedicated funding increases that allow CHCs to offer compensation that is competitive with other parts of the health system. Including CHCs in all future health sector wage enhancement and retention strategies. Updating base funding models to reflect inflation, population growth, and increased service demand. Ensuring fair compensation for CHC staff is a necessary step toward maintaining health services in communities that need them most. Without action, the province risks further strain on hospitals, longer wait times, and worse outcomes for people with limited access to care. We welcome the opportunity to present this delegation in person and to discuss how we can work together to protect and strengthen community health services across Ontario. Thank you for your time and for your continued commitment to equitable health care in our province. Page 43 of 53 '10'romg moy/011b, Municipal Flag Protocol and Proclamation Policy Request Form Please complete this form and submit it to Organization: Chi' I J ccA n NF;ij I ; j'I 11111� Event/Occasion: Chdihood Cctoar- Avmrrf)eSS J�Y)-ovjth N Proposed Date for Flag Raising andlo'fir clamation: Ao"I 10 0-4e'(Y'\(qe'r : I (a:ll flag raisings/proclamation dates are subject to availability in accordance with the Policy). ContactName: SAVAh bilmiltyDoovd0� ,15101 Phone Number: E-mall Address: 'S tArOh @ Chl �8('674 G0111 I I I PERMIT U I p I I 1 11! l��3a 1 41ag Raising UOroclamation 26ghting the Elgin Administration Building I your organization has a written proclamation you wish to be, read, please include a copy with t' orm. Page 44 of 53 YNII M g" ,pg E I g i n C"O 0 LAIII,['71, Please describe your organization/group: We are a registered, community -based charity, that serves families whose children are diagnosed' with cancer at Children's Hospital, London Health Sciences Centre. We support families across Southwestern Ontario, from Windsor -Essex to Kitchener -Waterloo, from the shores of Lake Erie to Grey -Bruce, and beyond. Since 1974, Childcan has been there, walking alongside families as they navigate: this unimaginable journey. We provide critical financial, emotional, and Social support to ease their burden and bring hope in the darkest moments. Has your organization achieved national or international distinction, made a significant contribution to the community, or helped to enhance the County Elgin in a positive manner? Please describe: I ChliLdcan had contributed to the community by supporting the numerous families in Elgin County over the years that have been diagnosed with childhood cancer. A childhood cancer diagnosis is not only an emotional shock —it's a financial crisis. Families see their household income drop dramatically as parents step away from work to care for their child, all white expenses skyrocket. Studies estimate that a third of a family's income will go toward costs related to their child's treatment. These costs are immediate, ongoing, and overwhelming. ChiLdcan steps in to help ease this burden, providing hospital parking passes and meal vouchers, gas and pharmacy gift cards, direct financial assistance for urgent needs, support for treatment -related travel expenses as well as post -secondary education bursaries and funeral cost assistance when the unthinkable haippens. But the challenges go beyond finances. Childhood cancer is isolating. That's why we foster connection and community through family support liaison who meets with our families, family activities, sibling support and recreational therapy, tutoring for children whose education is disrupted or who have learning challenges as a result of their treatment, bereavement counseling for families facing Loss. We also work with the pediatric oncology research unit at London Children's Hospital, funding research and increasing access to clinical trials so children can receive cutting - edge treatments closer to home. Page 45 of 53 Childhood Cancer Awareness Month September 2025 WHEREAS: September is officially recognized internationally as Childhood Cancer Awareness Month; and, WHEREAS: The most recent data shows that cancer remains the leading cause of disease -related death in children; and, WHEREAS: The most recent data shows that incidence rates of childhood cancer are increasing; and, WHEREAS: Cancer in children affects aspects of their physical, emotional, and social development, as well as their family and school life, effects which research shows are long-lasting; and, WHEREAS: Childcan believes childhood cancer must be designated a child health priority, and that support services for families are critical; and, WHEREAS: Childcan raises awareness and funds to provide personalized, responsive, and compassionate programs and services to families facing the childhood cancer journey from diagnosis, through treatment, post -treatment care, or bereavement and, WHEREAS: Organizations which support families dealing with childhood cancer are working together to raise awareness of this disease and its devastating effects, as well as raising funds to support the affected families and children; and, WHEREAS: Raising awareness and funds will help these families and children deal with the emotional and financial toll THEREFORE: I, , Mayor of do hereby proclaim September 2025 Childhood Cancer Awareness Month in Page 46 of 53 The Town of The Blue Mountains, Special Meeting of Council Special Meeting of Council Date: Wednesday, May 14, 2025 Time: 4:28 PM Moved by: Councillor Ardiel Seconded by: Deputy Mayor Bordignon WHEREAS the Town of The Blue Mountains boasts a robust agricultural sector and a thriving agritourism industry, with numerous local cideries contributing significantly to the local economy, employment, and tourism; AND WHEREAS Ontario's craft cider industry is experiencing substantial growth, with over 60 craft cideries across the province, many of which are situated in rural communities and utilize 100% Ontario -grown apples and are 100% made in Ontario, thereby supporting local agriculture and local economies; AND WHEREAS under the current provincial tax structure, cider is officially classified and taxed at the same rate as imported wine which results in higher markups and taxes compared to craft beer, despite cider's comparable production processes and market positioning; AND WHEREAS this tax disparity places Ontario's craft cider producers at a competitive disadvantage compared to craft brewers, despite the fact that Ontario cider utilize 100% Ontario -grown apples and is 100% made in Ontario; AND WHEREAS the Ontario Craft Cider Association (OCCA) has been actively advocating for a tax structure that levels the playing field between craft cider and craft beer, recognizing the potential for job creation, economic growth, and the promotion of local agriculture; AND WHEREAS the Town acknowledges and appreciates the Province's investment in marketing and promotional support for the craft cider industry, but maintains that long-term sustainability and competitiveness for Ontario cider producers requires an adjustment to the underlying tax framework; AND WHEREAS this motion is meant to support, not oppose, initiatives for fair taxation of the Ontario Craft Cider industry the Province of Ontario may be considering. THEREFORE BE IT RESOLVED THAT the Council of the Town of The Blue Mountains: 1. Supports the efforts of the Ontario Craft Cider Association in advocating for a fair and equitable tax structure for Ontario -made craft cider. 2. Urges the Province of Ontario to review and amend the current tax regulations to align the tax rate of craft cider with that of craft beer, thereby fostering a more balanced and supportive environment for local cider producers. 3. Acknowledges the Province of Ontario's recent investment in marketing initiatives for the cider sector, while calling for complementary reform of the tax and markup structure that continues to disadvantage cider producers relative to other craft alcohol categories; Page 47 of 53 4. Directs the Mayor to forward this resolution to the Premier of Ontario, the Minister of Finance, the Minister of Agriculture, Food and Rural Affairs, MPP Brian Saunderson, MPP Paul Vickers and MPP Nina Tangri and the County of Grey requesting their consideration and support. 5. Directs the Mayor to forward this resolution to all municipalities in Ontario, encourages other municipalities with vested interests in agriculture and agri-tourism to adopt similar resolutions, amplifying the collective voice advocating for the prosperity of Ontario's craft cider industry. YES: 5 NO: 0 ABSENT: 2 The motion is Carried YES: 5 Deputy Mayor Bordignon Councillor Ardiel Councillor Hope Councillor Maxwell Councillor Porter o- W ABSENT: 2 Mayor Matrosovs Councillor McKinlay Page 48 of 53 From: Jennifer E. Willoughby Sent: May 14, 2025 9.50 AM Subject: Town of Shelburne - Responsible Growth and Opposition to Elements of Bill 5 Good Morning, At the May 12, 2025, meeting of Shelburne Town Council, the following resolution was passed unanimously Moved By: Councillor Len Guchardi Seconded By: Councillor Lindsay Wegener Whereas the Government of Ontario has introduced Bill 5: Protecting Ontario by Unleashing Our Economy Act, 2025, which proposes substantial changes to environmental planning legislation, including the repeal of the Endangered Species Act and the creation of "Special Economic Zones" that may override local planning authority; And Whereas the Town of Shelburne supports increasing housing supply and economic growth, but believes this must be achieved without undermining environmental protections or compromising the integrity of municipal planning processes; And Whereas Bill 5, as proposed, risks weakening safeguards for Ontario's natural heritage and reducing the role of municipalities in managing growth in a responsible and locally informed manner; Now Therefore Be It Resolved That Council for the Town of Shelburne: Opposes the provisions in Bill 5 that would reduce environmental protections or override municipal planning authority; Urges the Province of Ontario to advance housing and infrastructure growth through policies that respect sound environmental planning principles and uphold the planning tools available to local governments; • Urges the Province to support municipalities through ensuring responsible growth through infrastructure projects designed to ensure protection of sensitive wildlife and natural resources; And Directs that this resolution be forwarded to: • The Honourable Doug Ford, Premier of Ontario, • The Honourable Rob Flack, Minister of Municipal Affairs and Housing, Page 49 of 53 • The Honourable Todd McCarthy, Minister of the Environment, Conservation and Parks, 0 Sylvia Jones, MPP for Dufferin—Caledon, 0 The Association of Municipalities of Ontario (AMO), 0 All Ontario municipalities for their awareness and consideration, 0 All Conservation Authorities in Ontario, 0 Conservation Ontario CARRIED; Mayor Wade Mills Thank You Jennifer Willoughby, IIIDiir.ector. of f egislative Seirvices/Cleirk Phone- 519-925-2600 ext 223 1 Fax- 519-925-6134 1 iwilloughbygshelburne..ca Town of Shelburne 1203 Main Street East, Shelburne ON L9V 3K7 www,shelbuirine,ca Page 50 of 53 COUNTY OF ELGIN By -Law No. 25-22 "A BY-LAW TO DELEGATE CERTAIN AUTHORITIES VESTED IN THE COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AS THE APPROVAL AUTHORITY WITH RESPECT TO PLANS OF SUBDIVISION, PLANS OF CONDOMINIUM, CONSENTS AND PART LOT CONTROL BY-LAWS PURSUANT TO SECTION 22 AND 51 OF THE PLANNING ACT, TO THE DIRECTOR OF PLANNING AND DEVELOPMENT FOR THE COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 24-25." WHEREAS Section 4 (1) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that the Minister may by order delegate to the Council of the Corporation of the County of Elgin the authority to approve, among other things, plans of subdivision, plans of condominium, consents and part lot control by-laws; and WHEREAS Section 5 (1) of the Planning Act, Chapter P 13, R.S.O. 1990, as amended, provides that the Council may by by-law delegate all or any of the authority to approve, among other things, plans of subdivision, plans of condominium, consents and part lot control by-laws to a Committee of Council or to an Appointed Officer identified in the by- law by name or position occupied; and WHEREAS County Council considers it advisable to delegate certain powers to the Director of Planning and Development for the County of Elgin, and, in the Director of Planning and Development's absence, the Director of Legal Services. NOW THEREFORE, the Council of the Corporation of the County of Elgin enacts as follows: THAT the Council of the County of Elgin delegates to the Director of Planning and Development and in his/her absence, the Director of Legal Services, the authority to: a) Sign draft plans of subdivision for the purpose of indicating draft approval. b) Sign draft plans of condominium for the purpose of indicating draft approval. c) Sign local municipal Official Plan Amendments indicating approval. d) Sign County Official Plan Amendments indicating approval. e) Refuse to accept or further consider any application for plan of subdivision or plan of condominium until the prescribed information and material and the required fee and the draft plan are received, pursuant to section 51(19) of the Planning Act as amended. f) Enter into negotiations/dispute resolution with those parties involved in an objection to a draft plan of subdivision or condominium or conditions thereof. g) Decide whether a change to conditions of draft approval is minor for the purpose of giving notice and to approve such minor changes. Page 51 of 53 h) Extend draft plan approval time periods. i) Approve and sign final plans of subdivision and final plans of condominium for the purpose of indicating that final approval has been granted by the approval authority and is acceptable for registration purposes. j) Approve part lot control by-laws for local municipalities passed under Section 50 of the Planning Act, as amended. k) Approve non -contentious consent applications. For clarity, 'non - contentious' shall mean that a consent application satisfies the following requirements: • It is consistent with the Provincial Policy Statement (s. 3(5) Planning Act); • It doesn't require a plan of subdivision for the proper and orderly development of the municipality (s. 53(1) Planning Act); • It conforms with section 51(24) of the Planning Act; • It conforms with the Elgin County Official Plan; • It conforms with the local municipal Official Plan or Secondary Plan; • It complies and conforms with the local municipal Zoning By-law (unless subject to a standard condition of rezoning or minor variance); and • There are no unresolved objections/concerns raised from agencies or the public. 2. THAT this by-law shall come into force and effect on the date of its final passing by the Council of the Corporation of the County of Elgin. 3. THAT By-law No. 24-25 be repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27T" DAY OF MAY 2025. Blaine Parkin, Grant Jones, Chief Administrative Officer/Clerk. Warden. Page 52 of 53 COUNTY OF ELGIN By -Law No. 25-23 "BEING A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY 27, 2025 MEETING" WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O.2001, c.25, as amended, the powers of a municipality shall be exercised by its Council; AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of every Council shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT the actions of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin, at its meeting held on May 27, 2025 be hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the actions of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the County of Elgin. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF MAY 2025. Blaine Parkin, Grant Jones, Chief Administrative Officer/Clerk. Warden. Page 53 of 53