03 - May 13, 2025 Committee of the Whole MinutesElgin County Council
Committee of the Whole Meeting
Minutes
May 13, 2025, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan (virtual)
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Andrew Parker, Manager of Roads and Asset Management
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
Meeting Call to Order
The meeting was called to order at 9:30 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Resolution Number: CW25-14
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the agenda for the May 13, 2025 Committee of the Whole
Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW25-15
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the meeting held on April 22, 2025 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
Councillor Widner declared a conflict in regards to item 6.1 - Director of
Engineering Services - Port Talbot Hill Reconstruction - Contract Award.
Councillor Widner will not participate in the discussion or vote on this item.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Director of Engineering Services - Port Talbot Hill Reconstruction —
Contract Award
Councillor Widner declared a conflict with this item. Councillor Widner left
the Chambers during discussion and did not vote on this item.
The Manager of Roads and Asset Management presented the report
recommending that Clarke Construction be awarded the contract for the
Port Talbot Hill Reconstruction project, and the continued use of Spriet
Associates for the contract administration and inspection services required
for this project.
Resolution Number: CW25-16
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT Clarke Construction Inc. be selected to complete the
Port Talbot Hill Reconstruction located on Fingal Line (CR 16), Tender No.
2025-T15 at a total price of $2,853,500.00 inclusive of a $200,000
contingency allowance and exclusive of HST.; and
THAT contract administration and inspections services associated with the
Port Talbot Hill Reconstruction project, previously awarded to Spriet
Associates, be increased in the amount of $72,000 (excluding HST); and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
6.2 Director of Planning and Development - Consent application
delegated authority
The Director of Planning and Development presented the report
recommending that County Council delegate approval authority for non -
contentious consent applications from the County's Land Division
Committee to senior Planning staff in order to accelerate processing time
Resolution Number: CW25-17
Moved by: Councillor Hentz
Seconded by: Councillor Couckuyt
RESOLVED THAT the report titled "Report Consent application delegated
authority" from the Director of Planning and Development dated May 13,
2025 be received and filed; and
THAT County Council repeal By -Law No. 24-25 Planning Delegation
Authority and adopt an updated by-law as presented in this report.
Motion Carried.
K
6.3 Manager of Administrative Services/Deputy Clerk - AMO Delegation
Requests 2025
The Manager of Administrative Services/Deputy Clerk presented the
report seeking direction on which ministries Council would like to request
delegations with at the 2025 Association of Municipalities of Ontario
(AMO) Conference.
Resolution Number: CW25-18
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT staff prepare a draft delegation request based on
outstanding questions and issues regarding rural healthcare and a draft
delegation request to the MTO regarding costs associated with the
purchase of municipal vehicles; and
THAT these draft delegation requests be brought forward to County
Council for approval at their meeting on May 27, 2025.
Motion Carried.
7. Adjournment
Resolution Number: CW25-19
Moved by: Councillor Leatham
Seconded by: Councillor Widner
RESOLVED THAT we do now adjourn at 10:11 a.m. to meet again on May 27,
2025 at 9:30 a.m.
Motion Carried.
-Z
Blaine Parkin,
Chief Administrative Officer/Clerk.
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