June 23, 2009 Agendaa{YOFalc ORDERS OF THE DAY
oW(4 x FOR TUESDAY, JUNE 23, 2009 - 9:00 A.M.
N H
hrA
PAGE # ORDER
1st
Meeting Called to Order
2nd
Adoption of Minutes - May 26, 2009
3rd
Disclosure of Pecuniary Interest and the General Nature Thereof
4th
Presenting Petitions, Presentations and Delegations
DELEGATION:
1-7
9:00 A.M. - Grace McGartland, Monique Lunn, & Jonathan Kochis,
The Arts & Cookery Bank with information on The CAR Map
Project (attached)
8-17
9:15 A.M. - Ron Elliott and Vicki Goodlett, Elgin St. Thomas RAISE
(Reducing Addictions - Increasing Safe Environments) Coalition
with background information (attached)
5th
Motion to Move Into "Committee Of The Whole Council"
18-47
6th
Reports of Council, Outside Boards and Staff
7th
Council Correspondence - see attached
48-59
1) Items for Consideration
60-74
2) Items for Information (Consent Agenda)
8th
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th
Closed Meeting Item (see separate agenda)
10th
Recess
11th
Motion to Rise and Report
12th
Motion to Adopt Recommendations from the Committee Of The Whole
75-77
13th
Consideration of By-Laws
14th
ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE:
July 14, 2009
July 28, 2009
July Outside Board
Reporting Schedule:
9:00 a.m. - County Council Meeting (Tentative if required)
9:00 a.m. - County Council Meeting (Tentative if required)
Councillor Marks St. Thomas-Elgin General Hospital
Councillor Acre Tillsonburg District Memorial Hospital
Councillor McIntyre - Rural Initiative (if required)
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...a community heritage centre
May 19, 2009
To: Mark McDonald, Chief Administrative Officer, The County of Elgin
From: Grace McGartland, Chair, The Arts & Cookery Bank
RE: The Cultural Advisory Roundtable
Board of Directors
Catrim Colme
We are very excited to share the results of our Cultural Resourse Map partnership with a
beta test demonstration. We are in the process of scheduling presentations with our
Bill Denning
County partners and would like to make a special request to be included on the agenda of
Jerry Galbraith
the next Elgin County Council Meeting, scheduled for June 23, 2009. If you are able to
Grace McGartland, Chair
accommodate our request, a 15 to 20 minute time slot in the afternoon would be sufficient
Duncan Morrison, Treasurer
to present the beta test demonstration.
Norma Schnekenburger,
The Cultural Advisory Roundtable (CAR) is collaborative partnership of The Arts &
Secretary
Cookery Bank, the Municipalities of Dutton-Dunwich, Newbury, Southwest Middlesex,
Mary Simpson
West Elgin, the Dutton-Dunwich Chamber of Commerce, Southwest Middlesex Business
Network and West Elgin Chamber of Commerce.
Vision
The Cultural Resource Map is an electronic tool intended to capitalize on local assets-- an
Tk j5,,X as a not-for-profit,
inventory of our four municipality's heritage, cultural, tourism and recreational tangible
organization honours
assets.
the community's past,
celebrates the community's
The Cultural Advisory Roundtable is one example of how strong working partnerships can
promote healthy and sustainable rural communities by capitalizing on our local heritage
present
and cultural assets.
and envisions
the community's future legacy
We look forward to hearing from you to confirm a time for our delegation at the County
by expressing
Council meeting to perform the beta test demonstration.
local heritage and culture
Thank you very much for your interest and support in this project.
through photographs
and cuisine to promote,
Best Regards
encourage and
sustain a rural lifestyle
242 Graham Road Grace MCGartland
Box 174
West Lorne, ON
N01 21`0
519-768-9986
PROFILING THE COMMUNITIES IN DUTTON-DUNWICH, NEWBURY, SOUTHWEST MIDDLESEX AND WEST ELGIN
Talking Points
The Cultural Advisory Roundtable (CAR)
In case someone asks... here's a quick summai y for you...
What is CAR?
The Cultural Advisory Roundtable (CAR) is a collaborative partnership between The Ails &
Cookery Bank (The Bank), four municipalities and three business organizations includes: the
Municipalities of Dutton-Dunwich, Newbury, Southwest Middlesex, West Elgin and Dutton-
Dunwich Chamber of Commerce, Southwest Middlesex Business Network and West Elgin
Chamber of Commerce.
Where do the finds come from for the CAR project?
The lead applicant,The Bank, on behalf of the collaborative partnership, received grants from
Ontario Trillium Foundation (OTF) and Elgin CFDC to support local heritage and culture by
developing a comprehensive inventory database and Cultural Resource Map.
Who sits on the Advisory Roundtable? How long will they meet?
A group of volunteers make up the Advisory Roundtable. Their task is to meet over the next six
months (September 2008-July 2009) to complete the work outlined below. Members are: Deb
Bagshaw (Dutton Dunwich Chamber), Trudy Balint (West Elgin), Rosemary Cranny (Newbury),
Sharon Little (West Elgin Chamber), Grace McGartland (The Bank), Mary Simpson (The Bank),
Valerie Stone (Dutton-Dunwich), Lori Watson (SWM Business Network).
What will CAR do? What are the main outcomes?
1. Develop an inventory the regions's tangible assets (heritage and tourism/recreational)
2. Create a Cultural Resource Map-an electronic tool that defines these elements,
3. Make recomenadations will bolster the area's economy within the next 5-10 years by:
• capitalizing on local assets to create collective tourism experience
• enhancing networking among heritage/cultural/business organizations
• increasing job opportunities for community businesses
Who will use the Cultural Resource Map?
• heritage/cultural/business organizations (non-profit and for profit)
• Municipal Councils
• Residents and tourists
What happens at the end of the CAR project?
Each collaborative partner will have access to the database and the Map and, as an individual
organization, will determine the best way to use the results.
The lead applicant,The Batik, will manage the CAR project, including a process to update the
database every year. The Bank, not-for-profit regional cultural hub, honours the community's
past, celebrates the community's present and envisions the community's future legacy by
showcasing local heritage and culture through photographs and cuisine to promote and sustain a
rural lifestyle. The Bank profiles the villages, hamlets and outlying farmlands of Dutton-
Dunwich, Newbury, Southwest Middlesex and West Elgin.
The Cultural Advisory Roundtable (CAR) Project
The Cultural Advisory Roundtable (CAR) project, a community-based, volunteer-driven
initiative, will strengthen the capacity of organizations in the arts and cultural sector to
enhance their role in building a vibrant community. This project will provide volunteer
leaders an opportunity to foster strategic thinking and innovation, build data collection
and analysis skills, and offer opportunities to build community connections where by
increasing community engagement of people of all ages and cultures. The end result will
strengthen the volunteer sector by creating a model for collaboration between
community, business partners and the municipalities.
The main goal of CAR project is to develop a Cultural Resource Map that defines the
variety of tangible cultural, heritage and tourism/recreational elements available within
the four municipality area. This process is critical for the three following reasons.
• It will improve awareness of heritage, culture and tourism by those who live
within and outside of the community and provide residents and visitors of all ages with a
choice of many heritage, cultural and tourism/recreational experiences within in the four
municipalities;
• It will support planning, marketing and economic development efforts at the
private, non-for-profit, and government levels in pursuit of a culturally vibrant region by
creating a vehicle of information that remains a versatile tool to assist in prioritizing these
goals; and
• It will develop and maximize "business" opportunities through collaboration to
build community-wide relationships.
77* Akf & 6oolAly Brie
...a community heritaqe centre 11
PRESS RELEASE
FOR IMMEDIATE RELEASE
Rodney, Ontario
September 12, 2008
Ontario Trillium Foundation Helps
And Fuel The Region's Economiq,10
The Cultural Advisory Roundtable (CAR), a collaborative partner;
$13,700 to support local heritage and culture by developing a;c'
Map. By identifying and "mapping" cultural, heritage and tou ism
Middlesex and West Elgin, the planning, marketing and economic
profit, and government, will receive a huge boost.
Contact: Grace McGartland
Chair, The Arts & Cookery Bank
519-768-1777
9-871-5204
an Ontario Trilli
cntorv database
of all levels,
grant of
ry, Southwest
non-for-
Steve Peters' Quote....
Maria Van Bommel's Quote...
Possible OTF Quote..."Strengthening local communitisrremarusOn of 9ntauo Tillinm Foundation's key priorities,"
stated XXXXXX. "We are delighted to help support this rdttatvv t)I t ~iE1 ~Yavtde'volunteer leaders with a real role in
building a vibrant community tlu*9uglYNatategie thinking an4 jiavation erect tti irew opportunities to promote rural
traditions, lifestyle and the local~ood e' Quo y." t
"This type of volunteci-111v~cu i'diative wrlls'trengthentte volU lteer sector by creating a model for collaboration between
community, business partners 'a ~d. he mun j ipahYres " remarked4C3):dee Mc Gartland, Chair, The Arts & Cookery Bank.
This private-publt(~,ppll•tnershrp behve l*e Arls &lC£Qbk ry .Bank (The Bank), four municipalities and three business
organizations includes: the7vtu)nicrpahires o€ Dutton Dum3rch, Newbury, Southwest Middlesex, West Elgin and Dutton-
Dunwich QEia'inber of Comtneic South~Vegfiddlesex Business Network and West Elgin Chamber of Commerce.
The mam'gp* of CAR project is tp myentory the tegions's cultural assets (heritage and tourism/recreational) and create a
Cultural Resat ce Map-an elect drtlc tool that defines these elements. This tool will help bolster the area's economy
within the next S 10 years by
• capsfMffizing on local {69~ets to create collective tourism experience that draws tourists to the region
• en uffi tig networkrlig'among heritage/cultural/business organizations that increase market share
• mcreasmgjp op# inities for community businesses due to increased demand for services
p
Each member of CAR will had 8 access to the database and the Map and as an individual organization will determine the
best way to use the results.~ue lead applicant,The Barak, will manage the CAR project, including a process up-date the
data base every year.
The Bank, a regional cultural hub, honours the community's past, celebrates the community's present, and envisions the
community's future legacy by showcasing local heritage and culture through photographs and cuisine to promote and
sustain a rural lifestyle. The Bank profiles the villages, hamlets and outlying farmlands of Dutton-Dumvich, Newbury,
Southwest Middlesex and West Elgin.
-30-
For more information, call Grace McGartland at 519-871-5204 (cell).
T,P_Cbr0n(, Headline News gyp.. 1% -.;)0Ca
JESSE CNOCKAERT/rHE CHRONICLE
Visiting important cultural heritage spots ,
A Trillium grant will fund CAR, a project that will inventory the
region's important cultural assets. With that goal in mind, mom-
bets of CAR visited cultural sites that Included the Backus-Page
House Museum near Wallacetown, Skunk's Misery in Newbury,
and the Rodney-Aldborough Fair. (Above) President Jeff
McCallum of the Southwest Middlesex Business Network, Arts
and Cookery Bank (ACB) Board Member Grace McGartland,
OTF Program Manager Sheila Simpson, ACB Board member
Mary Simpson and Southwest Middlesex Mayor Doug Reycraft
stood together Sept. 11 outside the Glencoe Train Station.
Grant funds cultural resource map
Rodney - The Cultural Advisory Roundtable (CAR), a collabo-
rative partnership, received an Ontario Trillium Foundation (OTF)
grant of $13,700 to support local heritage and culture by develop-
ing a comprehensive inventory database and Cultural Resource
Map. By identifying and "mapping" cultural heritage and tourism
elements within Dutton-Dunwich, Newbury, Southwest Middlesex
and West Elgin, the planning, marketing and economic develop-
ment efforts of all levels, private, not-for-profit and government,
will receive a huge boost.
"I am very pleased that the Cultural Advisory Roundtable has
been successful with their Ontario Trillium Foundation grant appli-
cation," said Elgin-Middlesex-London MPP Steve Peters.
"Preserving and promoting our cultural heritage in Ontario is
incredibly important, especially in rural areas in light of the fast
paced world we now live in. The beautiful west end of Elgin-
Middlesex-London has a rich heritage and I'm sure this funding
will be put to excellent use."
"I commend all the parties involved in this project for their
efforts to identify and document local cultural resources," said
Lambton-Kent-Middlesex MPP Maria Van Bommel.
"Congratulations on recognizing the importance of your region's
vast cultural diversity."
The OTF funding will provide volunteer leaders with a real role
in building a vibrant community through strategic thinking and
innovation creating new opportunities to promote rural traditions,
lifestyle and the local food economy.
"This type of volunteer-driven initiative will strengthen the vol-
unteer sector by creating a model for collaboration between com-
munity, business partners and the municipalities," said Grace
McGartland, Chair of The Arts & Cookery Bank.
This private-public partnership between The Arts & Cookery
Bank (The Bank), four municipalities and
three business organizations includes: the
Municipalities of Dutton-Dunwich, Newbury,
Southwest Middlesex, West Elgin and Dutton-
Dunwich Chamber of Commerce, Southwest
Middlesex Business Network and West Elgin
Chamber of Commerce.
The main goal of CAR project is to invento-
ry the region's cultural assets (heritage and
tourism/recreational) and create a Cultural
Resource Map - an electronic tool that defines
these elements. This tool will attempt to bol-
ster the area's economy within the next 5-10
years by:
-capitalizing on local assets to create collec-
tive tourism experience that draws tourists to
the region
-enhancing networking among heritage/cul-
tural/business organizations that increase mar-
ket share
-increasing job opportunities for community
businesses due to increased demand for servic-
es
Each member of CAR will have access to
the database and the Map and, as an individual
organization, will determine the best way to
use the results. The lead applicant, The Bank,
will manage the CAR
project, including a
process to update the
database every year.
CAR project-ready
Glencoe, ON: The Cultural Advisory
Roundtable (CAR) is getting ready to start a
community-wide data collection process to
complete a Cultural, Resource Map. Starting
vtt eu ~i l
very soon, volunteers from CAR will be send-
ing surveys to cultural, heritage and tourism
r
r ;
attractions. This will be the start of the infor,
;
r
mation collection that is needed to create an
inventory of the four municipalities'
(Newbur)% Dutton/Dunwich, West Elgin, and
Southwest Middlesex) cultural,heritage and
tourism assets, Once the collection is cool-
plete the information will be transposed into
all electronic Cultural Resource Map. This
tool will be accessible through The Arts &
Cookery Bank websitc.
Grand Opening.
"I commend all the parties involved in this
CAR members met at the Glencoe Ti
project for their efforts to identify and docu-
-
"
- Mary Simpson, Deb Bagshaw, De.
menu local cultural resources,
said Lambton
Kent-Middlesex MPP Maria Van Bommel;
Foundation Representative, Roser
"Congratulations oil recognizing the impor-
et; MPP, Graham Warwick, W
gourm Bomm
tance of your region's vast cultural diversity."
land.
CAR' received an Ontario Trillium
-
Foundation (OTF) grant of $13,700 to support
local heritage and culture by developing a:
comprehensive inventory database and.
Cultural Resource Map.The CAR members
include Deb Bagsbaw (Dutton-Dunwich'
Chamber), Trudy Ballot (West Elgin),
J we now live in.
.cry Bank is a not-for-prof-
ed heritage organization
oniummity's. past,. present
s$casillg heritage%ultule
sand cuisine.
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June 15, 2009
Warden Graham Warwick
The Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5VII
Dear Warden Warwick:
On behalf of the Elgin St. Thomas RAISE (Reducing Addictions - Increasing Safe Environments)
Coalition, I would like to request the opportunity for our Coalition to make a deputation to Council on
Tuesday, June 23, 2005. The presentation will be approximately 15 minutes in length and provide
Council with background information on the Elgin St. Thomas RAISE Coalition, the issues associated
with the harmful effects of substance misuse in our community, and actions to decrease thes8 "
problems and strengthen our community. We would ask that Council consider:
• Appointing a representative to the Elgin St. Thomas RAISE Coalition
• Endorsing the statement presented
• Providing County facilities for future meetings and events
We would like to request access to equipment to show a PowerPoint Presentation and a video clip
which is embedded in our presentation. Attached, please find a copy of the PowerPoint Presentation
we would like to present, a list of our membership and a sample endorsement statement.
Thank you in advance for your time and thoughtful consideration. We look forward to your response.
Regards,
Vicki Goodlett RN, BScN
Chairperson: Elgin St. Thomas RAISE Coalition
Public Health Nurse
Elgin St. Thomas Public Health
99 Edward Street
St. Thomas, ON N5P 1Y8
(519) 631-3159 ext. 300 or 253
(519) 633-0468 - Fax
vgoodlett(a elginhealth.on.ca
SAFECOMMW TOCiNADA
2
4
6
saf unities
555 Talbot Street, St Thomas, ON NSP 1 CS
Elgin St. Thomas RAISE Coalition
(Reducing Addictions - Increasing Safe Environments)
Addiction Services of Thames Valley
Applegate Consulting
Centre for Addiction & Mental Health (CAMH)
Elgin OPP
Elgin St. Thomas Public Health
General Dynamics - CAW EAP
Ontario Works
St. Thomas Fire Department
St. Thomas Police Service
Steelway Building Systems
Talbot Teen Centre
Thames EMS
Thames Valley District School Board
West Elgin Community Health Centre
West Elgin Youth Centre - Centre Ice
Yurek's Pharmacy
SAFE COMMUNiME$ CANADA
0[5'Gn,Anj! iM 6,4:.:2
safe u,
. 52'. ~/oMQS"e9il'7
555 Talbot Sheet, St Thomas, ON NSP H5
Endorsement Statement
Elgin St. Thomas RAISE Coalition
(Reducing Addictions - Increasing Safe Environments)
We, the Corporation of the County of Elgin, recognize the Elgin St. Thomas RAISE (Reducing
Addictions - Increasing Safe Environments) Coalition and their work on substance misuse issues in
our community. We support the efforts of the Elgin St. Thomas RAISE Coalition to work towards
achieving a community free of problems associated with the harmful effects of substance misuse.
SAP, COMMUMftMS CANAOA
N S,
REPORTS OF COUNCIL AND STAFF
JUNE 23, 2009
Staff Reports - (ATTACHED)
19 Director of Senior Services - Bobier Villa and Elgin Manor - Ministry of Health &
Long Term Care Annual Review
20 Director of Community and Cultural Services - Olympic Torch Committee
Representation
23 Director of Community and Cultural Services - Community Adjustment Fund
Applications
25 IPM and Events Coordinator - Event: 'Water, Wind and Fire"
35 Deputy Director of Engineering Services - 2008 County Road Maintenance
Summary
39 Financial Analyst - Warden's First Annual Golf Tournament
41 Director of Financial Services - E.A. Danby Award
43 Director of Financial Services - Budget Comparison - May 31, 2009
45 Director of Financial Services - Procurement of Natural Gas
-18-
! Etgin ,U))ty
REPORT TO COUNTY COUNCIL
FROM: Pat Vandevenne
Director of Senior Services - Bobier Villa and Elgin Manor
DATE: June 9, 2009
SUBJECT: Ministry of Health & Long Term Care Annual Review
INTRODUCTION:
The Ministry of Health and Long Term Care conducts unannounced annual reviews for
all long-term care homes. Bobier Villa received an unannounced visit on May 5, 2009.
DISCUSSION:
During the annual review, the compliance advisor identified one area which did not meet
standard concerning the resident assessment process and ensuring inclusion of all
supports needed so that a full assessment occurs.
A plan of correction was forwarded the Compliance Advisor May 25, 2009 and approval
is pending.
CONCLUSION:
Overall, the annual review for Bobier Villa was very positive. The Compliance Advisor
commented on the cleanliness and organization of the home.
RECOMMENDATION:
THAT, this report be received and filed; and,
THAT, a congratulatory letter be sent from the Warden to Bobier Villa Staff.
Respectfully Submitted
7/e ~ t.c_"
Pat Vandevenne
Director of Senior Services-BV&EM
Approved
Chief Administrative
f ElgmColtr i y REPORT TO COUNTY COUNCIL
Pm„ muirs bt+
FROM: Brian Masschaele
Director of Community and Cultural Services
DATE: June 7, 2009
SUBJECT: Olympic Torch Committee representation
INTRODUCTION:
The 2010 Olympic Torch will be travelling through Elgin County and St. Thomas
on December 22"d, 2009. This report outlines proposed plans to celebrate its
arrival and seeks the County's participation in a committee to plan proceedings
for the event.
DISCUSSION:
As Council is aware, the 2010 Winter Olympics will be taking place in Vancouver
and as part of national celebrations for the games, the Olympic Torch relay will
come to Elgin County and St. Thomas on December 22"d, 2009, with stops in
Aylmer, St. Thomas and Rodney. The City of St. Thomas has been designated
as the official "Celebration Site" by the Vancouver Organizing Committee
(VANOC) on behalf of the County and City and as such, will be hosting a
celebratory event that day. The event will tentatively take place at the North
American Railway Hall of Fame / Canada Southern Railway Station in downtown
St. Thomas.
A committee has been formed to develop plans for this event which will include
local entertainment and acknowledgement of a community torch bearer who will
receive the torch on behalf of the City and County. Councillors may be aware
that a call for nominations for the community torch bearer was recently sent to
local municipalities.
Attached to this report is a letter from the City of St. Thomas inviting the County
to appoint a representative to sit on the planning committee. The committee is
currently comprised of Alderman David Warden who serves as Chair, as well as
representatives of the Ontario Ministry of Health Promotion, city departments,
RBC and Coca-Cola (both of whom are corporate sponsors).
The Director of Community and Cultural Services has attended an initial meeting
of the committee given that plans call for the creation of an exhibit to celebrate
the area's sporting past using resources of the Elgin County Museum and Elgin
County Archives. Staff fully support this partnership as it is a great opportunity to
raise awareness about the collections of both facilities. The Director is willing to
serve officially as a County representative on the planning committee, leaving it
to the discretion of Council as to whether to provide an additional representative
from County Council.
CONCLUSION:
The members of the planning committee have stressed that this event is a
communal celebration for both the City of St. Thomas and the County of Elgin.
As a result, the City is extending an invitation to the County to formally participate
early in the planning process in the spirit of partnership.
RECOMMENDATION:
THAT the Director of Community and Cultural Services be appointed to serve as
a representative of the County of Elgin on the Planning Committee for the 2010
Olympic Torch Community Celebration taking place on December 22"d, 2009;
AND
THAT additional representation from a member of County Council be hereby
considered.
All of which is Respectfully Submitted Approv d f u mission
Brian Masschaele Mark G. McDona
Director of Community and Chief Administrative Officer
Cultural Services
Wendell Graves
City Clerk
June 1, 2009
f~
t
n m coxrow~nox oe n m cmov
ST. THOMAS
Office of the Clerk
P.O.Box 520, City Hall
St. Thomas, ON N5P 3V7
Telephone: (519) 631-1680
Ext. 4120
Pax: (519) 633-9019
wgraves@city.st-thomas.on. ca
Mr. Mark McDonald, CAO
County of Elgin
450 Sunset Drive
St.
St. Thomas, Ont.
Dear Mr. onald
SUBJECT: 2010 OLYMPIC TORCH COMMUNITY CELEBRATION
As you may be aware the 2010 Olympic Torch with be travelling through Elgin County and the
City on December 22, 2009 making its way eventually to the 2010 Games. On December 22nd
the City has been selected as a "Celebration Site" wherein an official Olympic Torch Ceremony
will be held. Currently planning efforts are underway to create an exciting event in the City which
will take place from approximately 11:00 a.m. -1:00 p.m..
At this juncture in time, and as plans are being made, the Planning Committee would like to
invite the County to have a representative sit on our committee realizing that the event will be
exciting for everyone in the County.
The next meeting of the Planning Committee is scheduled for June 18th at 3:00 here at City
Hall.
Should the County wish to appoint a representative to join us, please notify me prior to the
18th..
Thank-you for your attention to this matter.
Vni fr. 4ri tlv
binE'unty
fy REPORT TO COUNTY COUNCIL
Pf0~5C351:D(
FROM: Brian Masschaele, Director of Community and Cultural Services
Alan Smith, Deputy Director of Community and Cultural Services
DATE: June 10th, 2009
SUBJECT: Community Adjustment Fund Applications
INTRODUCTION:
The Federal Government is accepting applications for job stimulus projects under
the Community Adjustment Fund. This report informs County Council about
applications made on behalf of the County.
DISCUSSION:
The Community Adjustment Fund is a recently announced economic stimulus
fund from the Federal Government, part of which is focused on communities with
a population of under 250,000 in Southern Ontario. The fund is meant to
stimulate employment through projects that are ready to proceed and that can be
completed by March 31St, 2010. There is no formal matching dollar requirement
for these funds. The application deadline was June 12th, 2009.
Staff have made five applications under this program. The first is to hire two
Community Development Officers within the Department of Community and
Cultural Services on a contract basis to assist with economic development,
tourism and cultural projects, including cultural mapping, installation of signage,
assistance with trade shows, and website improvements. The second is to hire
one person on contract to do market research and develop a business case for
agri-business in Elgin County to attract food processing investment to the
County. The third is to hire one person on contract to develop a "green products
and technologies incubator" in partnership with Elgin Business Resource Centre
to spawn the creation of businesses that can take advantage of future
opportunities in the "green" economy, including green building techniques. The
fourth is the rehabilitation of Furnival Road (West Elgin) and the fifth is the
rehabilitation of Southminister Bourne (Southwold).
Council should also be aware that the County is a collaborative partner in
applications submitted on behalf of SCOR to hire support staff and on behalf of
Norfolk County to further extend the "South Coast" tourism brand.
The total funding request from the County for the five applications is
approximately $6.2 million, with the two roads applications comprising
approximately $5.8 million of this total. No additional funds are required from the
County should the applications be successful.
CONCLUSION:
Competition for the Community Adjustment Fund is likely to be intense but staff
are confident that the County has solid projects which will hopefully be approved.
RECOMMENDATION:
THAT Council hereby supports applications made on behalf of the County of
Elgin to the Community Adjustment Fund.
All of which is Respectfully Submitted
rian Masschaele
Director of Community and
Approved for Submission
Mark c9 d
Chief Administrative Officer
Cultural Services
j ,
Alan S ith
DeppuuttyADire for of Community and Cultural Services
VV iV
Clayton Watters
Director of Engineering Services
an-
! Elgmt unty
REPORT TO COUNTY COUNCIL
FROM: Lindsey Morritt, IPM and Events Coordinator
DATE: June 8th, 2009
SUBJECT: Event: "Water, Wind, and Fire"
INTRODUCTION:
The County of Elgin, the Municipality of Central Elgin, and the Community of Port
Stanley businesses are partnering to present "Water, Wind and Fire" a
performance by the American Wind Symphony Orchestra (AWSO) on their
floating stage onboard barge Point Counterpoint II at Port Stanley's harbour front
berm on Tuesday, June 30, h at 7:30 p.m. A Fireworks display presented by the
community of Port Stanley businesses will complete the evening at
approximately 10:15 p.m. The cost is $20 per ticket with children under 12 free. A
portion of the proceeds of the concert event will be donated to Port Stanley's
Stork Club Museum and Hall of Fame, and to the United Way.
DISCUSSION:
For 52 years the AWSO has been making musical headlines along the
waterways of the U.S., the Caribbean and Northern Europe. The 2009 tour on
the unique floating stage "Point Counterpoint II" begins in mid-June in Erie,
Pennsylvania, docking in Port Stanley on June 28th, departing on July 2nd, and
ending the tour at Cape Girardeau, Missouri on the Mississippi River. The
orchestra's audience will bring folding chairs and blankets to the harbour side
viewing area and watch as the shell of the orchestra's floating arts centre opens
and the music begins. For a complete overview of the event including: schedule,
poster information, performer billeting, public tours, chamber ensembles, and
fireworks, please refer to appendix one.
The staging of this unique event is made possible through the partnering efforts
of the County of Elgin and the Municipality of Central Elgin. The County's
Community and Cultural Services Department is taking the lead on marketing the
event (radio, print, posters, social networking sites etc.). Economic Development
and Tourism Services staff has been instrumental in coordinating other aspects
of the event which are in addition to the main performance on June 30th. County
staff is coordinating the patrons concert, billeting, chamber ensembles for hire,
children's workshops, and public tours. For marketing purposes, the County has
contracted with an on-line ticketing agency, ticketwindow, for ticket distribution
(www.ticketwindow.ca or 1877 -700 -3103). Tickets will also be made available at
select tourism kiosks and other locations. It should be noted that the funds
received by the County will be forwarded to Central Elgin, host community, to be
disbursed to the AWSO, and the two charities.
As mentioned above, there are several activities associated with the arrival of the
AWSO that the local community can participate. For example an intriguing
component of this event is the hospitality program which involves members of the
community housing 45 musicians from June 28`h until July 2nd. The County of
Elgin has developed a contact list of potential members of the surrounding
community to contact for involvement in this program that includes: Thames
Valley music program teachers, community and church choirs and bands, music
teachers etc. This is an excellent opportunity for potential host families that may
have children studying music to align them with a corresponding musician from
the AWSO. A Handbook will be provided for the host family that lists the
guidelines and procedures for housing of the musicians.
CONCLUSION:
By undertaking this unique event has re-enforced the importance of partnerships
to achieve economic development and tourism goals. Working together the
County of Elgin, Municipality of Central Elgin, and the Community of Port Stanley
businesses are creating economic impact to the area through a `marquee' event
such as the American Wind Symphony Orchestra. This opportunity will only be
presented once, and will draw concert goers to the area that might not otherwise
visit Port Stanley and the County of Elgin. All parties have been able to work co-
operatively to cover risk management issues and marketing aspects associated
with the event. Members of County Council and staff are encouraged to support
the charities mentioned in this report by taking part of this spectacular event.
RECOMMENDATION:
That this report be received and filed as information.
All of which is Respectfully Submitted
/J
indsey M rri t
IPM and Events Coordinator
Approve r-Submissi
Mark G. c
Chief Administrative Officer
- 9
Brian Masschaele
DirectoAComu y nd C ultural Services
Deputy Director, Community and Cultural Services
AV I inCo u t
APPENDIX ONE
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
vam.elgin-cou nty.on.ca
~v
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_ A a
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American Wind Symphony "Barges" into Port Stanley to perform June 30th, 2009
The County of Elgin, Municipality of the Central Elgin and the Port Stanley BIA proudly present "Water,
Wind and Fire" a performance by the American Wind Symphony on their floating stage onboard barge
Point Counterpoint II at Port Stanley's harbourfront berm on Tuesday, June 30th at 7:30 P.M. As the
symphony brings the "wind and water" components, "fire", by way of a Fireworks display presented by the
Port Stanley BIA will complete the magical evening at approximately 10:15 p.m.
Captain and Conductor Robert Austin Boudreau will be maneuvering the 195'X 38' barge into docking
position in the harbour on the evening of June 28th, where 45 talented young musicians will meet local hosts
who have volunteered to take in their musical charges literally for a "song" till their departure date of July
2nd
The Port Stanley date is the first Canadian performance on a tour scheduled to visit locations on Lake Erie,
Lake Huron, Lake Michigan, the Illinois River and ending in Cape Girardeau, Missouri on the Mississippi. The
orchestra's audiences bring folding chairs and blankets to the dockside and are fascinated by the opening of
the Point Counterpoint II revealing the "floating" performers.
On Monday June 29th at 7:30 p.m., members of the symphony will also perform a special private "Patron's
Performance" on board the barge to a privileged audience of a mere 75. School workshops, public boat
tours and the ability for community members to hire one of 5 chamber music ensembles to perform at their
own private function are also being organized for the Symphony's busy agenda.
Elgin County Warden Graham Warwick is excited by the opportunity to partner with Central Elgin on such a
unique event. "This is a once in a lifetime opportunity we couldn't afford to miss a true blending of
cultures, governments and even countries to create something magical just in time for Canada Day."
Central Elgin Mayor Sylvia Hofhuis was equally effervescent. "Captain Boudreau has created something so
unique and so powerful. When you combine the positive energy of the Symphony with the beauty of Port
Stanley, then add the fireworks following the performance, it will be something truly awe inspiring."
A portion of the proceeds of the concert event will be donated to Port Stanley's famed Stork Club Museum
and Hall of Fame, and to the United Way.
Tickets for the June 30th concert event can be purchased online at www.ticketwindow.ca or by calling
1 877 700-3130.
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
m"v.elgi n-cou nty.o n.ca
A
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American Wind Symphony Schedule:
Sunday June 28
Musicians travel day from Fairport Harbor, Ohio to Port Stanley
S:00pm Musicians arrival in Port Stanley--meet hosts and go home with them
Evening Point Counterpoint II arrives in Port Stanley
Monday June 29
8:30-11:30 am Orchestra rehearsal aboard Point Counterpoint II
11:30 - 1:00 pm Musicians eat lunch at GT`s on the Beach (sponsored by Grs)
1:30 - 2:30 pm 5 chamber concerts available for booking in community
3:00 - 5:30 pm Tours of the Vessel (25 at a time, guided) $5.00 per ticket
3:00 pm Musicians meet host families at vessel site and go home
7:00 pm Patrons concert musicians are returned to vessel
7:30 pm PATRONS CONCERT (Patrons enjoy intimate concert in theatre on board vessel, tour of art
gallery and wine and cheese reception.)
Tuesday June 30
8:30-11:30 am Orchestra rehearsal aboard Point Counterpoint II
12:00 pm Musicians return to host families
6:30 pm Host families return musicians to vessel
7:30pm Main Waterfront Concert (if raining - 5 chamber ensembles in community)
Wednesday, July 1--Canada Day
9:00-12:00pm Orchestra rehearsal on vessel
12:00 - 1:30 pm Lunch in the Community
1:45 - 3:00 pm Educational workshops for local middle and high school musicians
3:30 pm Musicians return to host families
3:30 - 6:30 Tours of the vessel (25 at a time, guided tour) $5.00 per ticket
6:30 pm - if rain date, musicians are returned to vessel
7:30 pm 5 Chamber Ensembles available for bookings or Rain Date Concert
Thursday, July 2
A.M. Boat & Musicians depart Port Stanley
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
wmv.elgin-cou nty.on.ca
` R
Florin(
Poster Information:
American Wind Symphony Orchestra (as is on poster already)
Water, Wind & Fire
Come For the Music, Stay For the Fireworks!
Waterfront Concert Presented by the County of Elgin and the Municipality of
Central Elgin
Port Stanley Harbourfront "Berm"
June 30, 2009 at 7:30 P.M.
Rain Date July 1, 2009 at 7:30 P.M.
Tickets $20.00 plus GST
Children 12 and under Free
A portion of event proceeds will be donated to the Stork Club Museum and Hall of
Fame and the United Way
Fireworks presented by the Port Stanley BIA
Port Stanley Waterfront
June 30, 2009 10:15 P.M. (approx.)
Donations Gratefully Accepted by the Port Stanley Volunteer Fire Association
Public Tours of Point Counterpoint II Barge
June 29th 3:00 - 5:30 P.M. & July ist 2009 from 3:30 PM to 6:30 PM
$5.00 at Gangplank - Port Stanley Harbourfront "Berm"
For tickets go to www.ticketwindow.ca or call 1877 700-3130
We'll need the County of Elgin logo, Central Elgin's logo, Port Stanley BIA's logo
and TicketWindows logo all at the bottom of the poster. County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
www.elgin-cou nty.on.ea
/Elgin'.' -
Performer Billeting
The Homes Away From Home...
Would you like to house a musician during their Port Stanley stay?
For 52 years, it's been traditional for the musicians who make up the American Wind Symphony
Orchestra to live with local families for a few days at each stop on the concert route. Whether
traveling through the U.S. or abroad, the experience of getting to know the local residents has long
been a rewarding highlight for these fine young performers. This year's tour of the Great Lakes,
Illinois and Mississippi Rivers is no exception.
The Orchestra's community residency program has been put into place in advance of the upcoming tour.
Committees at each performance site take great care in matching host families with the musicians in the
group, whose age's average out to 23 years, and who play instruments from the woodwind, brass, or
percussion families. In spite of the fact that these young, professional players are a diverse group whose
faces may change from year to year, there is always one constant: Whoever the players, they share a
common love for travel, for music, and for making new friends.
One of the many benefits for the host family occurs when there is a child in the home who studies the same
instrument as the guest musician, leading to invaluable interaction between the two. Informal coaching may
take place, along with personal encouragement and advice about further training, resulting in mutual respect
and the bond that common goals so often create.
"This phase of our residency program is extremely important," said Robert Boudreau, founder and director of the
American Wind Symphony Orchestra. "We offer a rare opportunity to a child whose sole experience with a
musician may have only been at a distance in a concert hall. It also gives the people a chance to know us better
and helps us feel as though we are part of the community."
To volunteer to host one of the musicians, contact Lindsey Morritt at ImorrittCciielgin-county.on.ca or call (519)
631-1460 x 168
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
~""v.e Igin-cou nty.on.ca
c
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I
/ 00* Ut
Public Tours of Point Counterpoint II Barge - Monday June 29thth 3:00 pm - 5:30 pm &
Wednesday July Sst from 3:30 P.M. - 6:30 P.M.
The Floating Stage
The American Wind Symphony Orchestra brings with it the world's "most unique showboat" - Point Counterpoint
II. A silvery wonder which draws fascinated attention of passers-by, this self-propelled floating art gallery is the
centre of community activities during the orchestra's residency in Port Stanley.
Designed by world famous architect Louis I. Kahn, Point Counterpoint II has been the waterborne home of the
orchestra since its construction as a Bicentennial project in 1976. The streamlined, 195-foot long, steel vessel is
equipped with a 75-foot -wide stage, the roof of which is raised up by hydraulic lifts at performance time. The
stage area is spanned by an acoustical shell, and is equipped with a permanent pedestal seating designed by
Japanese sculptor Yasuhide Kobashi.
The entire ship is a floating gallery that showcases this summer contemporary art and crafts from the Americas.
A woodworker from Maine handcrafted the oak tables that are set into the ship's office and galley; and Finnish
artist Eino Ruutsalo created the kinetic light sculpture that forms one wall of the art gallery in the lower deck.
Tours of Point Counterpoint II will be offered on Monday, June 29thth 3:00 - 5:30 pm and Wednesday July, lit
from 3:30 P.M. to 6:30 P.M. for a fee of $5.00 paid upon entry.
Patron's Concert - Monday June 29th - 7:00 P.M.
A once in a lifetime opportunity to experience the American Wind Symphony in their natural element - on Point
Counterpoint II! A limited number of tickets will be available for the symphony concert experience which will
also include a tour of the barge's art centre and a wine and cheese reception. Tickets $100.00 + GST. To
purchase tickets contact Lindsey Morritt at ImorrittCd)elgin-county.on.ca and/or call (519) 631-1460 x 168.
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
www.elgin-county.on.ca
in(C
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.
11-11Y
Chamber Ensembles and/or Quartette Performances Available For Hire - Monday, June 29th -1:30
pm and Wednesday, July 1st - 7:30 P.M.
Ever wanted a miniature symphony in your own backyard? Members of the American Wind Symphony in either
chamber ensemble or quartette configurations are available for hire for the price of $500.00 + GST during
Monday June 29th at 1:30 pm and/or the evening of July ist. For more information and/or to confirm a
performance contact Imorritt(cilelgin-county.on.ca or call (519) 631-1460 x 168.
Student Music Workshops - Wednesday, July Sst 1:45 - 3:00 pm
For budding musicians! An unparalleled opportunity for students of local music academies and schools to work
one on one with American Wind Symphony musicians on board the barge. For more information contact
Imorritt@elgin-county.on.ca or call (519) 631-1460 x 168.
The Music
Wind Symphony concerts begin with the spectacular opening of the vessel's music shell, powered by hydraulic
lifts. As the roof is raised, the first strains of Aaron Copland's "Fanfare for the Common Man" are heard - and an
evening of fascinating sights and sounds begins. Musicians are arrayed in a series of stainless steel sculptured
"trees," so that all are visible. And the percussionists are not wallflowers in this group - they perform right out
front, with their gleaming batteries of timpani, drums, mallet instruments, chimes and bells.
Music programs are varied and interesting, including classics such as Handel's "Water Music" or Mozart's "Grande
Serenade," as well as newly commissioned works, Broadway medleys and Sousa marches. Since the AWSO's
early days in its 52-year history, Robert Boudreau has been searching out exciting young composers, and has
commissioned over 400 works. In his 53rd anniversary season, Boudreau looks forward to the premieres of ten
newly commissioned works, three of them by young composers in their early thirties.
Canadian composer Mathieu Lussier, born in 1973, has written a new work for trumpet and bassoon with wind
orchestra. Thirty-three year old Sergei Tcherepnin has written his second commissioned work for the orchestra,
this one titled 'Fantasy for Guitar, Winds and Percussion.': Then there is Minas Borboudakis, born in Greece in
1975, whose composition "Prisma - Photonic Constructions Irwill first be heard on the shores of Lake Erie.
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
Nwnv.elgin-county.on.ca
'~A IA
There is a Japanese contingent of several musicians in the AWSO this summer. These charismatic performers
look forward to the exciting performance of Kaoru Wada's "Jo-Ha-Kyu," a tour de force concerto for the
percussion section, which has electrified audiences for the past two years. Mr. Wada has also written a new
work for the 2009 tour. Other composers from the USA, Japan, Germany, Argentina, Colombia and Russia will
also be on hand to hear the first performances of their new works.
All in all, a Wind Symphony performance is an unforgettable experience for the whole family!
Fireworks Presented by the Port Stanley BIA - June 30th, 10:15 P.M. (approx.)
Conveniently timed so you can sleep in on July 1", the Port Stanley BIA are once again sponsoring an evening of
fireworks that will follow the symphony's performance. Pull up a chair, lay out a beach blankie or sachet up to
the bar at GT's for a spectacular view at Port Stanley's waterfront. The view is just as great from the berm,
following the American Wind Symphony performance. Donations gratefully accepted by Port Stanley's Volunteer
Fire Association remember to fill up the big boot!
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N511 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
wvwv.e lgi n-county.on.ca
/ ElginCoti ty
Progessim byNaNre REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: April 1, 2009
SUBJECT: 2008 County Road Maintenance Summary
Introduction
As directed by Council this annual report summarizes the local maintenance activities and
costs expended in 2008 as provided to the County by the municipalities.
Road maintenance funding is allocated for the repair and maintenance of road
infrastructure in order that it functions as it was designed and it is maintained at its current
state. The County as part of its capital program completes all improvements to the
infrastructure. Municipalities can request capital improvements to reduce maintenance
activities in identified areas. These projects are funded by the Capital Budget and in the
Co-operative Capital Projects Account in which $100,000 is allocated annually.
Discussion
In 2001 Council amended the maintenance payment allocations for the lower tier and
payments are now based on the number of kilometers maintained and roads with higher
traffic volumes receive more compensation. In 2002 the compensation formula was once
again adjusted to reflect additional urban maintenance responsibilities. In 2006 the
allocations were increased by 10% to more accurately reflect equipment rates
understanding that the County equipment provided to the municipalities at amalgamation
was being replaced. The compensation is also increased annually by the Consumer Price
Index.
The County inspects the road system quarterly and identifies maintenance deficiencies
and reports these to the municipality. The municipality is then requested to rectify the
specific condition and sign and date when the work was completed and return the notice
back to the County of Elgin. Quarterly maintenance inspections are completed together
with County staff and the local Road Superintendent to encourage dialogue and clarify
deficiencies noted.
Staff also hosts monthly road supervisor meetings to discuss capital planning and
operational issues. An annual capital account in the amount of $100,000 is established
and expended on areas requiring on-going maintenance activities. These small
preventative maintenance projects are requested by the local road supervisor and
completed in partnership with local forces.
The following table examines expenditures per municipality and their surplus / deficit for
maintenance activities during 2008 as they have reported to the County and are not
audited.
Municipality
2008
Allocation
2008
Expenditure
(as reported)
Variance
%
Spent
Number of
Kilometres
Maintained
Aylmer
$ 16,644
$ 17,920
$1,276
108%
4.070
Bayham
$ 366,190
$ 373,398
$7,208
102%
97.567
Central Elgin
$ 527,535
$ 620,280
($92,745
118%
137.419
Dutton / Dunwich
$ 361,689
$ 359,543
$2,146
99%
96.787
Malahide
$ 559,086
$ 710,632
($151,546)
127%
146.135
Southwold
$ 405,213
$ 438,180
($32,967)
108%
106.593
West Elgin
$ 374,185
$ 311,871
$62,313
83%
99.453
Totals
$ 2,610,542
$2,831,824
($221,282)
688.024
The following table summarises the total expenditures by each municipality (as reported)
for the last 11 years and the cumulative differences.
Summar of 11 year 1998
- 2008 Maintenance Expenditures
Municipality
Total Amount
Spent OVER
Maintenance
Allocation over
the last 11 years
(as reported
Total Amount
Spent UNDER
Maintenance
Allocation over
the last 11 years
(as reported
Total
Allocation to
Municipality
over last 11
years
% of 11 year
Allocation
Spent
Aylmer
$6415
$129,094
105%
Ba ham
$144,650
$3,093,704
96%
Central Elgin
$383,003
$4,870,579
108%
Dutton / Dunwich
$65,752
$3,540,957
98%
Malahide
$150,455
$5,137,767
103%
Southwold
$26,219
$3,890,141
101%
West Elgin
$369,353
$3,498,327
89%
Total
$566,092
$579,755
$24,160,580
Collectively, the municipalities overspent their maintenance allocations by $221,282 in
2008. However, since 1998, the municipalities have collectively under spent their
maintenance allocations by $13,663. Over this period, the municipalities have been paid
approximately $24 Million to maintain the County Road system.
Funding Principle
The Elgin maintenance model operates under the assumption that the lower-tier
municipalities control costs and may retain any surpluses for purposes deemed fit by their
councils. The understanding is that a fixed allocation is granted by the County and the
service is designed around the funds available.
To formalize this principle a resolution was adopted by Council and states the following:
THAT the lower tiers closely monitor the level of service they are providing to limit
maintenance expenditures and to work within the approved yearly allocation, and,
THAT, as a general funding principle, the yearly maintenance allocation not be
exceeded given the latitude available for each participant to control costs and the
level of service provided.
This funding principle is especially important in years of positive budget variances.
Municipalities are encouraged to reserve any excess maintenance funds to offset years
with extraordinary expenses.
Winter Control Costs
Winter maintenance activities typically exhaust 50 - 60% of the maintenance allocations
and therefore, the cost management of this activity plays an important role in overall
expenditures. New technologies, training, techniques and the County's Salt Management
Plan all help to reduce costs while increasing the level of service provided.
Winter minimum maintenance standards are consistently met and exceeded by all
municipalities, however, the level of service provided varies between municipalities. The
following table examines winter control costs in each municipality as reported.
W
inter Control Costs
Municipality
2008
Allocation
2008 Winter
Control
Costs
(as reported)
%
of Total
spent on
Winter
Control
Number of
Kilometres
Maintained
Winter
Control
Costs per
Kilometre
of Road
Aylmer
$ 16,644
$ 8,560
51%
4.070
$2,103
Ba ham
$ 366,190
$ 259,423
71%
97.567
$2,659
Central Elgin
$ 527,535
$ 363,889
69%
137.419
$2,648
Dutton / Dunwich
$ 361,689
$ 189,200
52%
96.787
$1,955
Malahide
$ 559,086
$ 521,721
93%
146.135
$3,570
Southwold
$ 405,213
$ 245,590
60%
106.593
$2,304
West Elgin
$ 374,185
$ 188,108
50%
99.453
$1,891
Totals
$ 2,610,542
$ 1,776,491
688.024
Overhead / Administration Costs
Overhead and administration costs are reported differently across the County. The
maintenance allocations have been developed using past county experience prior to
restructuring. The County Roads Department had historically spent 5% on overhead and
administration costs. The following table examines overhead costs charged as reported.
Municipality
2008 Allocation
2008 Overhead and
Admin. Costs
(as reported
%
of Total
Allocation
Aylmer
$ 16,644
$ 1,360
7.5%
Bayham
$ 366,190
$ 0
0%
Central Elgin
$ 527,535
$ 0
0%
Dutton / Dunwich
$ 361,689
$ 27,419
7.5%
Malahide
$ 559,086
$ 33,840
5%
Southwold
$ 405,213
$ 115,590
26.4%
West Elgin
$ 374,185
$ 20,403
5.5%
Conclusion
Maintenance costs are managed and reported differently across the County. While
minimum maintenance standards are consistently achieved, level of service and costs vary
across the County. Given the latitude available for each participant to control costs and
the level of service provided, a funding principle exists that states maintenance allocations
not be exceeded.
Last year the municipalities collectively overspent their Maintenance Allocations by
$221,282. Since 1998, the municipalities have collectively under spent their allocations by
$13,663 (or by 0.5%).
Winter control can exhaust two-thirds of the maintenance allocations, and therefore, winter
weather conditions and the level of service provided greatly influence budget variances for
all municipalities.
As Council is aware, through a practical review of the existing maintenance agreement,
hopefully a more standardized and consistent reporting system will result.
Recommendation
THAT this report be received and filed.
All hich is Respectfully Submitted,
Peter Dutchak
Deputy Director of Engineering Services
N I~.,
Clayton Watters
Director of Engineering Services
T Appro u missio ,
Mark G. Mc o
Chief Administrative Officer
ElgmCount) REPORT TO COUNTY COUNCIL
vieH essfr^ ttfm.m
FROM: Sonia Beavers, Purchasing Co-ordinator
Jennifer Ford, Financial Analyst
DATE: June 15, 2009
SUBJECT: Warden's First Annual Golf Tournament
This past year the United Way Committee and the Social Committee joined
together to create the Elgin County United Way Special Events Committee
(ECUWSEC). Recently the County hosted its first charitable event, the Warden's
Annual Charity Golf Tournament. This report serves to update Council on that
event.
DISCUSSION:
On June 12, 2009, the Warden and the ECUWSEC group hosted the Warden's
Charity Golf Tournament at Kettle Creek Golf Course. The event was successful
with a turnout of 110 golfers in attendance. The committee took back many
things for review and consideration for next year in order to improve the event.
There are however a couple of items that will be encouraged to continue: the
generosity of the sponsors and the enthusiasm of the guests. Even the weather
arrived on queue.
The committee is pleased to report at this time that the tournament saw a profit of
$10,250 which will be forwarded on to the United Way. Extra golf balls and
towels are for sale which can be obtained from a committee member. The date
for our 2010 tournament has not been set but there will be one given the positive
response this year.
The committee would like to take this opportunity to remind everyone about the
upcoming Theatre event on July 22, 2009. The "Dine Around" Port Stanley will
be one not to miss this season. Tickets are available for sale at a cost of $60 per
person plus applicable taxes. The evening begins with a stop at two local
restaurants for a signature appetizer at each, the preview showing of "A Bench in
the Sun" and on the final destination: dessert. In addition, door prizes will be
awarded that night to a couple of lucky patrons.
CONCLUSION:
The Warden's Charity Golf Tournament raised $10,250 for the Elgin St. Thomas
United Way. Tickets are on sale now for the Theatre event on July 22, 2009.
RECOMMENDATION:
THAT the report entitled Warden's First Annual Golf Tournament dated June 15,
2009 be received and filed.
All of which is Respectfully Submitted
Sonia Beavers
Purchasing Co-ordinator
Approv fer-iubmissio
Mark G. onai
Chief Administrative Officer
iina ife r ord
ncial Analyst
Jim Bundschuh
Director of Finance
lam " ` REPORT TO COUNTY COUNCIL
Pc„r s rD(ymer
FROM: Jennifer Ford, Financial Analyst
Jim Bundschuh, Director of Finance
DATE: June 1, 2009
SUBJECT: E.A. Danby Award
INTRODUCTION:
The late E.A. Danby was the first President of the Association of Municipal
Managers, Clerks and Treasurers of Ontario (AMCTO). Mr. Danby demonstrated
an innovative and pioneering spirit when he set out to make his vision into a
reality some 69 years ago as a founding member of AMCTO.
In his honour, the E.A. Danby award is presented annually to a municipality that
demonstrates, through a specific initiative, a willingness to employ innovative
techniques and is able to demonstrate the tangible results of those efforts as they
impact on the efficiency and effectiveness of the municipal corporation.
DISCUSSION:
Recently, Council approved the continuation of an agreement between the
Regional Municipality of Durham and the County of Elgin for the collection of
POA Defaulted Fines. The initial one year pilot project saw the responsibilities
for the Collection of the County of Elgin's POA Defaulted fines being transferred
to the Regional Municipality of Durham. The Region's Collections Team worked
in conjunction with Elgin's Provincial Offences Department, Information
Technology Department and Financial Department in order to make the transition
a reality. The project has resulted in increased revenue for both municipalities.
Staff from both municipalities took the opportunity to submit this unique
partnership initiative to the AMCTO for consideration during their awards
process. Recently, the Region of Durham and the County of Elgin were notified
that the AMCTO Awards Review Committee has chosen the 2009 E.A. Danby
Award, in the Category of Municipal Finance - Municipal Population 20,000 or
More, to be jointly awarded to the Corporation of the County of Elgin and the
Regional Municipality of Durham for their intermunicipal partnership submission.
Staff attended the AMCTO conference recently held in Sault Ste. Marie to accept
the award at the annual luncheon on behalf of Council, Management, and Staff.
CONCLUSION:
The E.A. Danby award is presented annually to a municipality that
demonstrates, through a specific initiative, a willingness to employ innovative
techniques and is able to demonstrate the tangible results of those efforts as they
impact on the efficiency and effectiveness of the municipal corporation. The
County of Elgin was jointly awarded the 2009 E.A. Danby Award for the
Intermunicipal Partnership - Collection of Provincial Offences Act Defaulted
Fines.
RECOMMENDATION:
THAT the report entitled E.A. Danby Award dated June 1, 2009 be received and
filed.
All of which is Respectfully Submitted
nnifer rd
Financial Analyst
w
Jim Bundschuh
Director of Finance
REPORT TO COUNCIL
FROM: Jim Bundschuh - Director of Financial Services
DATE: June 16 th, 2009
SUBJECT: Budget Comparison - May 31, 2009
INTRODUCTION:
Attached is the budget comparison to May 31, 2009 for the County operating
departments showing $512,000 favourable performance.
DISCUSSION/CONCLUSION:
Highlights of the budget performance are as follows:
Line 3 - Social Services: $137,000 favourable performance resulting from 2008
reconciliation of favourable performance of $314,000 partially offset by 2009 YTD
negative performance of $177,000.
Line 4 - Health Unit: $40,000 favourable performance resulting from 2008
reconciliation of favourable performance of $46,000 partially offset by West Nile
Costs of $6,000
Line 15 - Administration Building: $26,000 favourable performance resulting
from reduced costs in purchased services, repairs and maintenance.
Line 18 - Homes: Total performance of $266,000. Elgin Manor positive
performance of $86,000 is predominately due to improved recoveries of $44,000
and improved revenue of $40,000. Terrace Lodge performance of $114,000
favourable in wages and benefits of $41,000, improved recoveries of $18,000
with the balance being in purchased service, maintenance and supplies. Bobier
Villa performance of $66,000 is due to improved revenue.
RECOMMENDATION:
THAT the report titled Budget Comparison - May 31, 2009 and dated June 11,
2009 be received and filed.
Respe Ily Submitte
Jim Bundschuh
Director of Financial Services
A r ved for Submission
Mark G. McDo-n-aldF~
Chief Administrative Officer
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> 1Lzt1C=as rt,:;= REPORT TO COUNCIL
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FROM: Jennifer Ford, Financial Analyst
Sonia Beavers, Purchasing Co-ordinator
Jim Bundschuh, Director of Finance
DATE: June 16, 2009
SUBJECT: Procurement of Natural Gas
INTRODUCTION:
The County of Elgin has contracted its natural gas needs as a partner in the Elgin
Middlesex Oxford Purchasing (EMOP) Co-operative for many years. The
Administration Building, Bobier Villa and Elgin Manor falls under one joint
contract as facilities under Union Gas. The Terrace Lodge contract is a separate
contract as a facility under NRG. Both contracts end on October 31, 2009.
DISCUSSION:
At this time, the EMOP group is reviewing procurement options for the next three
year period using the current agent Comsatec Inc.
In the past, the joint contract was 100% price fixed at $8.455 per gigajoule (GJ)
or 32 cents per cubic meter. Based on historical consumption, the Terrace
Lodge contract was 100% price fixed at an estimated consumption amount for
the same rate. This contract was modified in 2007 when new natural gas burning
furnaces were installed to replace outdated electric units and caused an
overconsumption of the estimated usage of natural gas at Terrace Lodge to
occur.
In order to accommodate the additional consumption, the only option at the time
was to purchase the additional gas requirement on the daily average spot market
rate. Staff report that the County has faired well using the spot market rate
following the natural highs and lows of the marketplace. Overall pricing on the
spot market has historically been somewhat cheaper than a fixed term, although
in the short term the spot market price can fluctuate dramatically above or below
the fixed price rate.
The fixed pricing is being quoted somewhere in the 20 cent range for the three
year term. The County of Elgin purchased gas in April for the Terrace Lodge
facility at 32 cents fixed and 13 cents on the daily average spot market. It is
known that the quoted price of 20 cents is not indicative of the current spot
market rate.
For this reason, staff suggest that it would most beneficial to enter into a contract
that allows the County to enjoy savings in the long run while riding the natural
highs and lows of the spot market rates. Higher prices occur in the winter
months with graduated lower prices in the spring, summer and fall. Fluctuations
can occur that may affect the rate during periods of adverse market conditions
such as Hurricane Katrina driving prices up or the economic slump bringing
prices down.
Currently, budgets are set using the historical cost amount of 32 cents per cubic
meter rate. The overall cost to the budget in 2008 on the joint contract excluding
Terrace Lodge was approximately $121,000 for natural gas. This represents a
cost of approximately $40,000 for every 10 cents that the price increases and
stays at the inflated rate.
Based on the current market and our anticipated budget, spot market prices
would have to triple and remain high before we would experience any significant
increase to our current budgets.
CONCLUSION:
Given the options available and historical experience, staff suggest that the
County of Elgin enter into a three year contract with Comsatec on the daily
average spot market rate.
In order to provide stability to the operating departments, they will be billed
internally at the 2009 budgeted rate for natural gas of 32 cents per cubic meter
based on their consumption. Any performance related to market rates will be
booked to the Corporate Services department.
RECOMMENDATION:
THAT the County of Elgin enter a three year contract with Comsatec on the daily
average spot market rate; and,
THAT any spot market rate performance be booked to the Corporate Services
account, and usage performance be booked to the operating departments.
THAT the authority to make all future Natural Gas related decisions for the
Corporation of the County of Elgin be delegated to the Director of Finance and
Chief Administrative Officer.
All of which is Respectfully Submitted
nnifer
F nancial nalyst
im Bundschuh
Director of Finance
CORRESPONDENCE - June 23. 2009
Items for Consideration
Betty de Haan, CMO, CAO/Clerk, Township of South Stormont, with a resolution
requesting the provincial government to provide for simultaneous dispatch for EMS
and Fire Response. (ATTACHED)
Brenda J. Tabor, Clerk, Oxford County, with a resolution requesting the provincial
government to grant municipalities the authorization to effectively eliminate capping
in any or all of the protected property classes. (ATTACHED)
Kerry Costello, Town Clerk, Smiths Falls with a resolution petitioning the provincial
government to increase its annual grants to 15% of library revenue. (ATTACHED)
4. Carolyn J. Kett, A.M.C.T. Town Clerk, with a resolution petitioning the Premier of
Ontario to amend the Ombudsman Act to include hospitals under the jurisdiction of
the Ombudsman. (ATTACHED)
5. Robert Simpson, Chairperson, Wallaceburg Disaster Relief Committee, seeking
financial assistance for Wallaceburg homeowners and small businesses affected by
the February 12th, 2009 localized flooding in their community. (ATTACHED)
6. Beverly D. Wood, AMCT, CIVIC, CMMIII, Clerk/Manager of Council Services,
Norfolk County, encouraging the provincial government to fund and implement an
Alternative Land Use Services (ALUS) program in southern Ontario. (ATTACHED)
7. Debi A. Wilcox, CMO, CMM III, City Clerk, City of Pickering, appealing to provincial
government to stop implementation of Provincial Harmonized Sales Tax until more
public consultation and input is received. (ATTACHED)
8. Carolyn Downs, City Clerk, City of Kingston, with a resolution endorsing the
Township of Frontenac Islands request for the Province to locate the Energy Czar
in Kingston to support this alternative energy network. (ATTACHED)
TOWNSHIP OF SOUTH STORMONT
4949 County Road No. 14
P. O. Box 340, Ingleside, ON KOC 1M0
Phone: (613) 537-2362, infoCeDsouthstormont.ca
May 15, 2009
To: All municipalities in Ontario
Re: Request for simultaneous dispatch for Emergency Medical Service (EMS) and Fire Response
Council of the Township of South Stormont passed Resolution No. 94/2009 adopting a report (summarized
below)requesting simultaneous dispatch for EMS and Fire Response. Your support and endorsement in this
regard would be appreciated. Please send any resolution of support to the Ministry of Health and Long Term
Care and your local MPP with a copy to the Township of South Stormont.
Summary of Recommendation:
That Council receive this Report, and instruct staff to forward a letter to our local MPP and lobby the Ministry
of Health and Long Term Care to provide a simultaneous EMS and Fire Dispatch.
Summary of Issues:
To provide a simultaneous Fire and EMS Dispatch:
- That the patient has a better chance of survival,
- To reduce unnecessary cost to the taxpayer,
- To reduce the risk of an accident when responding to a false alarm, and
- To eliminate the frustration that firefighters experience when being dispatched several minutes after
the call was received.
Background / History
In the mid-nineties the South Stormont fire service entered into an agreement with base hospital to provide
First Response with Defibrilitors. The concept of this delivery service was designed for rapid intervention by
deploying firefighters as first responders. Fire departments are strategically positioned especially in the rural
areas to deliver a rapid emergency response. Under the current system, many fire departments are either not
being dispatched, or they are being dispatched significantly later than the EMS Ambulance.
In 2008, the South Stormont Fire Service responded to a total of sixty six (66) EMS calls. Thirty (30) of the
calls were either cancelled or the ambulance was already on scene requiring no assistance from the Fire
Service. This is a clear example of the situation that is currently occuring daily across the Province. Failure to
call the community fire department simultaneously, despite existing agreements to do so, compromises the
public and severly hampers the fire service's ability to provide rapid and effective emergency response. While
not only being a frustrating situation for both the public and the firefighters this could also have a significant
impact on a patient's outcome.
The Ontario Association of Fire Chiefs and the Ontario Professional Fire Fighters Association have drafted a
"Discussion Paper" (Saving a life in 6.0 minutes or less by utilizing the efficiencies of the Ontario Fire
Services) which explains the Winnipeg (Manitoba) Model where the emergency response system has Fire
and EMS working closly together and reducing the response time in half. This is an excellent example of
better utilization of community fire departments in emergency medical responses.
The Council of the Township of South Stormont appreciates your support in this regard.
Yours truly,
Betty de Haan, CMO
CAO/Clerk
o t @ ®Yd
grotwtng stronger... together
OFFICE OF THE C.A.D./ CLERK
P. O. Box 1614, 21 Reeve Street
Woodstock, Ontario N4S 7Y3
Phone: 519-539-9800 Ext. 3002 • Fax: 519-421-4712
E-mail: btabor@oxfordcounty.ca
Web site: www.oxfordcountv.ca
May 26, 2009
Municipal Councils
Upper and Single Tier Municipalities
Province of Ontario
Dear Members of Council
Please be advised that Oxford County Council, at its meeting held on May 13, 2009, adopted
the following resolution:
"That Council of the County of Oxford request that, in addition to the legislated capping
calculation tools currently available, that the Province of Ontario enact legislation to grant
municipalities the authorization to effectively eliminate capping in any or all of the protected
property classes as they may determine; and
That a copy of this resolution be forwarded to the Minister of Finance, The Honourable Dwight
Duncan, Ernie Hardeman, M.P.P., Oxford, municipalities in Ontario authorized to set tax policy,
the Association of Municipalities of Ontario (AMO) and the Municipal Finance Officers'
Association (MFOA) seeking their support."
All parties mentioned above are requested to consider the resolution and send letters of support
to The Honourable Dwight Duncan, Ministry of Finance, 7'h Floor, 7 Queen's Park Crescent,
Toronto, Ontario, M7A 1Y7, with a copy to the County of Oxford addressed to my attention.
Yours very truly,
K..4LL3Ll,R ~ (CUCJ/L/
Brenda J. Tabor
Clerk
Copy - Warden Paul Holbrough
Members - Oxford County Council
Michael Bragg, C.A.O.
Lynn Buchner, Director of Corporate Services
May 22, 2009
To: All Ontario Municipalities
At their meeting of May 19a , 2009, the Council of the Corporation of the Town of Smiths
Falls passed the following resolution that we would like circulated to all municipalities
requesting their support on this important issue:
WHEREAS public libraries have a strong role in literacy, innovation, community and
prosperity in municipalities;
AND WHEREAS the Ministry of Culture is currently updating its policies related to
supporting public libraries as they wish to ensure that policies position public libraries
for the future;
AND WHEREAS the role of learning in Ontario's future knowledge-based economy
grows, the informal teaming systems of public libraries will be even more important.
AND WHEREAS the library of the future will need to respond to a new social,
technological and economic environment.
AND WHEREAS municipalities are incurring the majority of costs associated with
delivering library programming.
AND WHEREAS those same municipalities bear the majority of the costs to build and
maintain library facilities.
AND WHEREAS the province has decreased its annual grants since 1985 from 15%
of annual revenue to 4% of annual revenue which continues to threaten the future of
these engines of cultural and economic development.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Town of Smiths Falls petitions that the Province increase its annual grants to 15% of
library revenue.
AND FURTHER THAT a copy of the motion be forwarded to the Premier of Ontario,
the Honourable Aileen Carroll Minister of Culture, MPP Randy Hillier, the Ontario
Library Service and the Association of Municipalities of Ontario for circulation.
Resolution 2009-05-172
If you require further information please do not hesitate to contact me.
Yours very truly,
Kerry Costello
Town Clerk
cc: Hon. Dalton McGuinty, Premier of Ontario
Honourable Aileen Carroll Minister of Culture
MPP Randy Hillier
Ontario Library Service
Box 695, 77 Beckwith St. N., Smiths Falls, Ontario K7A 4T6
Plione: 613-283-4124 Fax: 613-283-4764 Website: www.smithsfalls.ca
Ji9Y'Pul flees) $1aP
Legal and Legislative Services
May 28, 2009
To: All Municipalities in the Province of Ontario
Re: Petition Province to include hospitals under jurisdiction of Ombudsman
At the Council Meeting of May 25, 2009, the following resolution was passed, respecting the
above referenced matter:
WHEREAS the Ombudsman is the "citizen representative" and the Office of the Ombudsman is responsible for
responding to complaints affecting government organizations save and except hospitals, long-term care facilities and
children's aid societies, and
WHEREAS the Office of the Ombudsman has been advocating since 1975 to include hospitals under the jurisdiction
of the Ombudsman, but to date, Ontario remains the ONLY Province in Canada who's Ombudsman has no
jurisdiction over hospitals and long-term care facilities, and
WHEREAS hospitals spend more that $20 billion in public money every year in Ontario, and
WHEREAS whether overseeing the police, the military or the Provincial Government, Mr. Merin has stated one of the
beliefs that's closest to his heart is that these bodies don't exist for their own ends. They exist to serve the public.
The public also has great expectations of the checks and balances that exist to keep the system functioning as it
should, and
WHEREAS the historical reason for not including hospitals under the Ombudsman Act is extremely weak and is
based on the fact they do not fall under the definition because they have their own elected boards, and
WHEREAS a municipal 'board of directors' is directly elected by the public and the hospital board is not, and
WHEREAS the Office of the Ombudsman is quoted as saying, "Ontario is the only province in Canada whose
Ombudsman does not have a mandate to oversee hospitals. Despite this, the Ombudsman's Office receives many
serious complaints about hospitals every year that cannot be investigated. A total of 276 complaints about hospitals
were received in fiscal 2007-2008.", and
WHEREAS the time has come for the Government of Ontario to include hospitals under the jurisdiction of the
Ombudsman Act to ensure a high level of health care, fiscal responsibility, accountability, openness and
transparency;
NOW THEREFORE BE IT RESOLVED by the Municipal Council of the Town of Fort Erie that it hereby petitions the
Premier of Ontario to take the necessary steps in a timely manner to amend the Ombudsman Act to include
hospitals under the jurisdiction of the Ombudsman, and further
THAT:ln the event the Premier responds negatively, the Municipal Council of the Town of Fort Erie respectfully
requests and expects a full and complete explanation as to why the Province will not amend the Act as requested,
and further
THAT:This resolution be circulated to all municipalities in the Province of Ontario for support, and further
THAT:The appropriate persons be so notified of this action. (CARRIED)
/2
To All Municipalities in the Province of Ontario Page two
Re: Petition Province to include hospitals under, jurisdiction of Ombudsman
For your information, in our letter to Ombudsman, Andre Marin, we commented we were
hopeful:
In closing, we are hopeful the timing is right for the Province to finally take action to include
hospitals in the Ombudsman Act given the massive health care restructuring currently
underway in Ontario.
For your further information, in our letter to Premier Dalton McGuinty, the following
commentary was added:
Although the resolution speaks for itself, the timing could not be more prudent than now to
include hospitals in the Ombudsman Act, especially with the uncertainty surrounding the
massive restructuring of health services currently underway in Ontario. The public has no
right of recourse to lodge complaints about hospital care or services, and to expect a fair and
independent investigation. Such action leads to recommendations to improve care and
services. Premier McGuinty, the LHIN Boards are famous for chanting "Right Care, at the Right
Place, at the Right Time." We believe including hospitals in the Ombudsman Act will provide
the "Right Voice, at the Right Place, at the Right Time."
We thank you for your considerations herein and are available to assist where appropriate.
Please keep us informed of your progress in a realistic manner and not through a form letter.
As stated in the resolution, in the event you determine not to move forward, Council
respectfully requests and expects a full and complete explanation as to why the Province will
not amend the Act as requested.
In closing, your municipality has no doubt heard of Fort Erie's fight to keep its hospital
open. Now this fight is spreading across the Province directly affecting rural and northern
hospitals and directly impacting urban hospitals. All of our efforts to date, combined with
the efforts of many others, including the Alliance to Save Ontario's Small, Rural and
Northern Hospitals, have failed to move the Premier or the Minister of Health.
Rather than give up, we continue to search for fair, equal and timely access to health care in
Ontario.
We sincerely thank you in advance for your attention to this matter. Perhaps if the Premier
hears from hundreds of communities, he will at least move to amend the Ombudsman Act to
ensure openness and transparency of hospitals in the Province of Ontario.
Yours very truly,
Carolyn J. Kett, A.M.C.T.
Town Clerk
Contact Information
Carolyn J. Kett, A.M.C.T., Town Clerk
Town of Fort Erie
1 Municipal Centre Drive
Fort Erie, ON L2A 2S6
Phone: 905-871-1600 ext. 2211
Fax: 905-871-4022
Email: ckett(a)forterie.on.ca
WALLACEBURG DISASTER RELIEF COMMITTEE
To All Municipalities:
On February 12th this year an ice jam caused localized flooding in the
Southwestern Ontario community of Wallaceburg. Numerous homeowners and small
businesses have lost essential property.
Flood victims are discovering that the suffering caused by a disaster can continue
for long after news of it disappears from the media. At a minimum, residents face the
chore of cleaning up and repairing damage to their homes and businesses.
At the request of the Municipality of Chatham-Kent, the Ministry of Municipal
Affairs and Housing declared the Municipality of Wallaceburg a "Disaster Area" for the
purpose of the Ontario Disaster Relief Program. This provides an opportunity to help
your neighbours devastated by the flood.
A volunteer committee has been appointed by the Municipality of Chatham-Kent
to spearhead the local effort. Disaster Relief Committee has set a tentative fundraising
target of $41,500 to provide assistance for homeowners and small businesses. The
Province will contribute up to $2 for every local dollar raised to an amount necessary to
settle all eligible claims.
The Wallaceburg Disaster Relief Committee is seeking financial assistance from
all Municipalities in Ontario. Your help will make a huge difference in assisting the
victims of our flood damages and all money raised together with the Provincial
contribution will go to eligible claimants.
Please make your financial contribution, payable to Wallaceburg Relief Fund, c/o
786 Dufferin Ave. Wallaceburg, ON. N8A 2V3 will be greatly appreciated.
Sincerely
Robert Simpson
Chairperson,
Wallaceburg Disaster Relief Committee.
Telephone 519-627-1603 ext: 266
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect
the view or positions of the Association of Municipalities of Ontario (AMO), Its subsidiary companies, officers, directors or
agents.
RECEIVED
JUG 1' 2 2009
June 1, 2009
Mr. Mark McDonald, Clerk
Elgin County
450 Sunset Drive
St. Thomas, ON
N5R 5V I
Dear Mr. McDonald,
Re: Ontario ALUS Alliance
COLIKii,J 61r" EImGEN
ADMINISTRATIVE SERVICES
The following resolution was endorsed by Norfolk County Council at its regular meeting on
Tuesday, April 7, 2009.
"THAT Norfolk County Council strongly supports the vision and purpose of the Ontario
ALUS Alliance, and encourage the Province of Ontario to fund and implement an
Alternative Land Use Services (ALUS) program in southern Ontario and especially in the
former tobacco-producing region of Ontario, and directed by farmers;
AND THAT Norfolk County encourage our South Central Ontario Region (SCOR)
municipal partners to pass similar resolutions of support."
Attached please find a copy of the ALUS Statement for your reference. Please forward this
information to your Council for consideration and endorsement.
Trusting this is satisfactory.
Yours truly, /
Beverley D. ood, AMCT, CMC, CMMIII
Clerk/Manager of Council Services
519-426-5870, Ext. 1228
519-426-8573 - Fax
bev.wood c@norfolkcoun .ca - Email
Alternative Land Use Services
Grovving a healthier environment
ONTARIO ALUS ALLIANCE WORKSHOP
STATEMENT OF SUPPORT
Vision
That the Alternative Land Use Services (ALUS) concept is adopted by the province of Ontario as a
permanent provincial program that involves farmers and their lands to provide environmental benefits
for the citizens of Ontario,
Purpose of the Ontario ALUS Alliance
s to create awareness of the true value of our natural capital and the ecological goods and services
produced on farm lands as part of Ontario's infrastructure and life support system
to build upon the stewardship ethic of the farm community through the ALUS program, providing
incentives to farmers for the voluntary production of ecological goods and services
to maintain and enhance the health of rural ecosystems and the environmental, social and
economic benefits they provide, understanding that they are the foundation of a safe, sustainable,
secure food supply system
to form an alliance that crosses barriers and develops strength from its diversity by bringing
together farmers, environmentalists, advocates and community groups in a positive manner
Whereas explosive growth in Ontario has consumed vast areas of farmland and with it some of Ontario's
natural capital, in the form of wildlife habitat, water infiltration zones, carbon sinks, woodlands, grasslands,
wetlands and so on;
Whereas ecological services provided on farmers' lands carry no value in the marketplace and in fact, some
services, such as source water protection, may have a negative value under current regulations;
Whereas the vast majority of land in southern Ontario is owned by farmers;
Whereas if habitat losses are to be countered, and effective action is to be taken on climate change, the
farm community must be effectively engaged;
Whereas the engagement of farmers will require the provision of incentive payments for the production of
ecological goods and services;
And whereas ALUS provides for these incentives and will enrol voluntary farmers and their lands as
producers of ecological goods and services,
We the undersigned support the vision and purpose of the Ontario ALUS Alliance.
Signed,
NAME SIGNATUR/E TITLE AFFILIATION
Healthy environment, Healthy food supply, Healthy Ontario
ccttl o~
CORPORATE SERVICES DEPARTMENT
ClerKs Division
Division 905.420.4611
Facsimile 905.420.9685
clerks@citypickering.on.ca
Pickering Civic Complex
One The Esplanade
Pickering, Ontario
Canada L1V 6K7
Direct Access 905.420.4660
Toll Free 1.866.683.2760
cityofpickering.com
E C, E, I V
JUN 0 2 ?009
COUNTY OF ELGIN .
ADMINISTRATIVE SERVICES
May 26, 2009
Association of Municipalities of Ontario
200 University Avenue
Suite 801
Toronto, ON M5H 3C6
Subject: Notice of Motion
Harmonized Sales Tax
File: A-2200-001-09
The Council of the Corporation of the City of Pickering considered the above
matter at a meeting held on May 19, 2009 and the following motion was adopted:
WHEREAS the economy in Canada and in the Province of Ontario is faced with
an unstable climate and high unemployment rates; and
WHEREAS peoples savings and portfolios have been drastically affected by the
world economic condition;. and
WHEREAS the Provincial Government recently announced the harmonization of
the 5% GST and the 8% PST; and
WHEREAS this harmonized sales tax will negatively impact all consumers,
young and old, married or single, by implementing the proposed harmonized tax
to almost all goods and services that were previously, exempt from PST; and
WHEREAS the 8% PST will be added to items such as, but not limited to,
gasoline, home heating fuel, water, hydro, used cars, real estate commissions,
home renovations, personal services, chiropractor, massage therapy,
consultants, lawyers fees, prescriptions, registration fees and memberships for
recreational services used by seniors and children.
Notice of Motion: Harmonized Sales Tax Page 2
May 26, 2009
THEREFORE BE IT RESOLVED that we, The Council of the City of Pickering,
appeal to the Province of Ontario to stop the implementation of the proposed
Provincial Harmonized Sales Tax until more public consultation and input is
received; and
BE IT FURTHER RESOLVED that we, The Council of the City of Pickering,
request that AMO lobby the Province of Ontario on our behalf, and that a copy of .
this resolution be sent to all municipalities in Ontario requesting their support.
Should you require further information, please do not hesitate to contact the
undersigned at 905.420.4660 extension 2153.
Yours truly
Debi A. Wilcox, CMO, CMM III
City Clerk
DVS//Icr
Copy: All Ontario Municipalities
Chief Administrative Officer
(Acting) Chief Administrative Officer
RECEIVED
JUN U 2 2009
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
Office of the
April 22, 2009
All Municipalities in Ontario with a population over 50,000
Dear Sirs:
RE: MOTION 3 -MAY 19 2009 -LOCATION OF ENERGY CZAR IN ETNGSTON
I would confirm that Kingston City Council, at its regular Council meeting held on May 19, 2009,
approved the following Motion (3) during the Motions portion of the meeting:
(7) Moved by Councillor Garrison
Seconded by Councillor Hutchison
THAT the City of Kingston hereby endorses the following resolution from the Township of Frontenac Islands
which reads as follows:
WHEREAS Kingston and the Islands and the eastern Ontario region has developed a significant
alternative green energy industry and culture; and
WHEREAS the region's universities and colleges are actively engaged in research, education and
training to support this industry; and
WHEREAS the region is recognized as a leader locally, regionally and globally in the development of
green energy;
THAT the Township of Frontenac Islands requests that the Province locate the Energy Czar, detailed in
the Green Energy Act, in Kingston to support this significant alternative energy network; and
THAT this resolution be circulated to the Frontenac's and the City of Kingston.
THAT a copy of this resolution be forwarded for endorsement to Township of Frontenac Islands,
Premier Dalton McGuinty, Hon. John Gerretsen, M.P.P. for Kingston and the Islands, Hon. George
Smitherman, Minister of Energy, AMO and all municipalities on our distribution list. CARRIED
(with agreed to amendments)
Yours truly,
Carolyn Downs
City Clerk
/ki
Cc: Councillor S. Garrison
File No.
The Corporation of the City of Kingston
216 Ontario Street, Kingston, ON K7L 2Z3
Phone: (613) 546-4291 ext. 1245 Fax: (613) 546-5232 cdowns@cityoikingston.ca
CORRESPONDENCE - June 23, 2009
Items for Information (Consent Agenda)
Association of Municipalities of Ontario, Member Communication ALERT;
1) "Province Passes Green Energy Act"; 2) "Ministry of Municipal Affairs and
Housing Signs $1.2 billion Housing Agreement with Federal Government".
(ATTACHED)
2. Joe Preston, M.P. Elgin-Middlesex-London, supporting the County's submission
of the Enabling Accessibility Fund Application. (ATTACHED)
Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, announcing provincial
government funding for new school accommodations and improvements.
(ATTACHED)
4. Paul Bode, President, St. Thomas Elgin General Hospital Foundation thanking
County Council for 6-year financial commitment. (ATTACHED)
5. Hon. Peter Julian, M.P., thanking council for supporting the ban of polybrominated
diphenyl ethers (PBDE's). (ATTACHED)
6. William Shurish, Executive Director, Quad County Support Services, thanking
Council for the $2,000.00 grant. (ATTACHED)
7. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, expressing concerns to
Minister of Energy & Infrastructure and Minister of Finance regarding Lake Erie
shoreline erosion in Elgin County. (ATTACHED)
A Ma 0
Association of Muniripalllkc of Ontario
MEMBER COMMUNICATION
ALERT No: 09/039
To the attention of the Clerk and Council FOR MORE INFORMATION CONTACT:
May 20, 2009 Scott Vokey, AMO/LAS Energy Coordinator
(416) 971-9856 ext 357
Province Passes Green Energy Act
LU
MJ
Bill 150, the Green Energy and Green Economy Act received third reading and royal assent
in the legislature on May 14, 2009. The Act impacts municipalities in the following ways:
• Alters the planning approvals process for (renewable) energy projects;
• Enables municipalities to generate energy for sale into the grid;
• Enables local distribution companies (LDCs) to become more active in energy
conservation, planning, storage, and generation;
• Establishes a more aggressive tariff system for renewable energy fed into the grid;
• Stimulates the development of a smart grid;
• Encourages distributed generation;
• Mandates the development of Energy Conservation Plans;
• Amends municipal revenues derived from (renewable) energy projects; and
• Empowers the Minister to mandate future energy efficiency standards for newly
constructed municipal buildings and municipal procurement.
The Green Energy and Green Economy Act will fundamentally transform the legislative and
regulatory environment governing energy conservation, generation, and planning in Ontario.
Most of what is proposed is an improvement on the status quo including provisions for
enhanced conservation and local generation as previously requested by AMO. Most of
AMO's recommendations pertinent to the Act itself have been incorporated, while others will
be determined by regulation. The sections that follow are organized into the four broad
areas to be affected:
Approval Process
AMO staff are working with an inter-ministerial working group on the proposed regulations
outlining the new planning approval process around large scale renewable energy
applications. Staff are currently reviewing the latest thinking on municipal consultation in
regards to the Renewable Energy Approval and will be providing comments.
Community Power
There are numerous benefits to municipalities as potential generators of electricity either on
their own or through their local distribution companies from the proposed improved grid
connections and higher feed-in tariffs (prices paid for electricity). The proposed
Association of Am; 0
1-2 Municipalities of Ontario
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 1 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
amendments to both the sections of the Act and the Feed-In Tariff are both of direct
benefit to municipalities.
Conservation and Building Code
A regulation requiring municipalities to develop energy conservation plans has been
expected since the passage of the Energy Conservation Leadership Act in 2006. The
Ministry has committed to working with AMO on the development of the regulation
governing these plans. AMO's recommendation to include water efficiency standards in
the building code appears to have been adopted.
As mentioned in an AMO Alert (09/034) on May 13, the Ministry of Energy and
Infrastructure has begun consultations around the first of many regulations to be
developed under the Act. The "Local Barriers to Renewable Energy Installations"
Regulation affecting micro solar and geothermal applications is currently posted on the EBR
for comment:
http://www.ebr.gov.on.ca/ERS-WEB-
Externa I/d isplaynoticecontent. do? notice Id=MTA2 1V1zg4&status1d=MTU5NTUx&1ang uaqe=en
AMO staff will continue to advise members about future regulations developed under the
Act through Alerts and member communications.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca.
Association of
2.2 Municipalities of Ontario °
AH4
o
ki of Ontario
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 1 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/048
To the attention of the Clerk and Council FOR MORE INFORMATION CONTACT:
June 10, 2009 Petra Wolfbeiss , AMO Senior Policy Advisor
(416) 971-9856 ext 329
Ministry of Municipal Affairs and Housing Signs
$1.2 billion Housing Agreement with Federal Government
W
J
Q
Issue: On Tuesday, June 9, 2009, Canada and Ontario officially signed an amendment to
the Canada-Ontario Affordable Housing Program that provides an additional $1.2
billion for affordable housing over the next two years.
Background:
On March 20, 2009, Canada and Ontario announced a contribution of $600 million each in
new funding for the extension of the Canada-Ontario Affordable Housing Program to 2011.
The $1.2 billion will fund the renovation of 50,000 social housing units and build 4,500 new
affordable housing units. The provincial and federal governments have each invested in:
• $352 million to repair social housing units and make them more energy efficient;
• $185 million to create new affordable housing for low-income seniors and persons
with disabilities; and
• $87.5 million to extend the Canada-Ontario Affordable Housing Program.
The agreement features the following provisions which will assist municipalities in expediting
projects since all funding must be allocated within the two year (by 2011) agreement
timeline:
• Potential municipal contributions (e.g., supplementary funding, donations of land,
development charge waivers, reducing tax rates on multi-unit affordable housing
units to the same level as single family units);
• Expediting processes under municipal control (e.g., Planning Act approvals and
issuance of building permits);
• Identifying local opportunities for conversion of housing units under development by
the private sector to affordable rental units in this challenging economic environment;
• Special sessions of council over summer 2009 to approve plans to build new
affordable housing and repair existing social housing.
The Ministry of Municipal Affairs and Housing will be working with Consolidated Municipal
Service Managers on funding allocations and project approvals.
Action: AMO will work with the Ministry of Municipal Affairs on providing information to its
members on the Agreement.
This information is available in the Policy Issues section of the AMID website at www. amo. on. ca.
Association of
Municipalities of Ontario i
Ottawa
Confederation Bldg, Room 142
Ottawa, ON K1A OA6
Tel: (613) 990-7769
Fax: (613) 996-0194
wwmjoeprestonmp.ea
Constituency
24 First Avenue, Unit 2
St. Thomas, ON NSR 4M5
Tel: (519) 637-2255
Fax: (519) 637-3358
Toll Free: 1-866-404-0406
I
JUN 0 2 1009
Monday, May 25, 2009
To: Human Resources and Skills Development Canada
Enabling Accessibility Fund
RE: The County of Elgin
COUNTY OF ELGIN
ADMINISTRNTIVC SERVICES
I am writing in support of the application through the Enabling Accessibility Fund
submitted by the County of Elgin.
This project would be of great benefit to the county by funding a ramp that would allow
public spaces within their building to be accessible to those in wheelchairs and have
motorized assistance. The facility is home to administrative services for the county, the
Elgin County Library; Elgin County Museum, the Elgin County Archives along with
many other tenants and this funding would allow it to be more accessible and potentially
increase tourism.
If you have any questions, please feel free to contact me at 519-637-2255.
Sincerely,
Original signed by
Joe Preston
Member of Parliament
Elgin-Middlesex-London
1+1 -
519-631-9478
1r.
STEVE PETERS MPP
PAGE 01/01
M.P.P.
Elgin-Middlesex-London
onwra
MAY 2 0 2009-
For Immediate Release May 29, 2009
COUNTY OF CLG{~
Funding for (better buildings, b iWPA1 fflfflg
, Provincial government helping local public school students succeed
ST, THOMAS - The Ontario government is helping children and youth have better places to learn by providing
funding to improve publicly funded schools.
Local students in St. Thomas, Lambeib and Tillsonburg will benefit from provincial government funding for new school
accommodations and improvements as part of a $500 million province-wide investment.
The London District Catholic School Board will receive $5 million to build a new addition at St. Joseph's High School
in St. Thomas.
Thames Valley District School Board will receive:
• $6.1 million to build new school accommodations at A.E. Duffield Public School in Lambeth
• $6.2 million to build new school accommodations at Glendale High School in Tillsonburg
The Ontario government is investing in a variety of ways improve schools and make schools better places to learn.
Projects include building new schools, expanding existing school facilities and reconfiguring school space to reduce
energy costs. This also creates economic benefits, such as work for local companies and helps to support a stronger,
greener economy.
"Building and improving school facilities creates safe and engaging places for our students to learn and grow," Elgin-
Middlesex-London MPP Steve Peters said. "This kind of significant education investment will go a long way to support
local students for generations to come."
QUICK FACTS
• In April 2009, the Ontario government announced a $550 million investment to help over 1,000 schools become
more energy efficient, creating and sustaining over 5,500 jobs.
• Since 2003, the provincial government has invested $4.8 billion through the Good Places to Learn program. So for,
almost 12,000 school renewal projects, which include replacing roofs, windows and boilers, are completed or
underway in schools across the province.
LEARN MORE
Read the government's vision for education.
-30-
For more information contact: Craig Bradford, Communications Assistant, (618) 631-0666.
Constituency office: 542 Talbot Street, St, Thomas, 0otarlo WWI[
Tel: [5191631-0666 Fax: 15191631-908 E-mail: speters.mpp.co@liberal.olo.org
Received Time May, 29. 2009 11:40AM No. 3236
RECEIVED
St. Thomas Elgin General Hospital Foundation
189 Elm Street
St. Thomas, Ontario N5R 5C4
Tel: 519-631-2030 ext. 2246
Fax: 519-631-8372
May 29, 2009
Graham Warwick
Warden, Elgin County
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Warden Warwick:
MAY 2 9 2009
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
ST. THOMAS ELGIN
GENERALHOSPITAL
FOUNDATION
Once again, Elgin County Council has recognized the importance of making a financial commitment to
ensure that the highest quality of care possible is available close to home. Thank you for your
understanding and reacting in such a positive way to this request. Your assurance that a total of $1M
will be set aside over the next six years in anticipation of major redevelopment is indeed welcomed.
The St. Thomas Elgin General Hospital is of utmost importance to our community. Each day people
from across Elgin County have had their lives changed in some way.
Over the next year or so, plans will become clearer as to what may be occurring in terms of
redevelopment the current building and new space created to deliver vital programs. We will continue to
keep Council informed of development plans and options as they become more finalized and accepted.
Thank you once again for your clear understandings of the need and for your commitment to ensure
that we all have something special right here close to home.
Sincerely,
Paul Bode
President
cc Elgin County Council
Lyle McLean, Chair, St. Thomas Elgin General Hospital Board of Governors
Paul Collins, President and CEO, St. Thomas Elgin General Hospital
Building Community Support For Our Hospital
Registered Cha imble elo. 89081 6846RR0001
c 6A ~
d
7615 Sixth Street
Burnaby, B.C. V3N 3M6
Tel: (604) 775-5707
Fax: (604) 775-5743
TTY: (604) 775-5737
Rm. 178, Confederation Bldg.
Ottawa,Ontario KIA0A6
Tel: (613) 992-4214
Fax: (613) 947-9500
TTY: (613) 992-4249
julian.P@parl.gc.ca
Jet" jua at, Uffl
Burnaby - New Westminster
7615, rue Sixieme
Burnaby, (GB.) V3N 3M6
T6[.:(604) 775-5707
Met.: (604) 775-5743
ATS: (604) 775-5737
Piece 178
td. de la Confederation
Ottawa (Ontario) KIAOA6
T61:(613) 992-4214
T61ec.:(613) 947-9500
ATS:(613) 992-4249
julian.P@parl.gc.ca
May 29th, 2009
Mark G. McDonald, CAO
County of Elgin
450 Sunset Drive
St. Thomas, ONN5R 5V1
Dear Mark G. McDonald,
JUN 0 5 2009
V®Vi'dl Y OF ELGIN
ADMINISTRX(ii$' SERVICE%
Thank you for supporting our efforts to ban polybrominated diphernyl ethers (PBDEs) in
Canada.
I would like to convey some good news on this issue. Your support for motion M-38, as well
as that of over 140 municipalities and local governments in addition to the work done by civil
society and environmental groups, has been critical in pushing the federal government to take
action against these dangerous substances to eliminate all PBDE exposure.
While the Government added PBDEs to the Schedule 1 list of Toxic Substances in December
of 2006, it had not taken measures to eliminate the most prevalent commercial PBDE mixture -
DccaBDE.
The banning of DecaBDE has been the focus of our campaign for the past two years. This
period coincided with increasing scientific evidence about the health risks of this fire retardant.
Finally, in March of this year, the long-delayed State of the Science report from Environment
Canada was released, confirming the proliferation of DecaBDE and proposing measures to
phase out this additive. Due to these findings, the federal government had to issue a Revised
Risk Management Strategy to phase out the use of DecaBDE in electronics by 2011.
Thanks to your strong support, hard work at the grassroots level, and compelling evidence, the
Government reversed its decision to exclude DecaBDE and is proposing to john the European
Union and the U.S. states of Washington and Maine in banning the use of all PBDEs in
electronic equipment.
However, the fight is not over. An estimated 20% of DecaBDE use is in non-electronic goods,
and the government has yet to propose any measures to address this source of exposure. We
will have to continue to pressure the Government of Canada to ban DecaBDE in all uses, as the
Government of Norway has done. We must also remain vigilant in making sure that the
federal government delivers on its commitment and we will be reviewing the new regulations
over the coming months.
Thank you once again for being with us on this important issue. I will continue to keep you
informed of any new developments on PBDEs and the federal government's policies. If you
have any questions, comments, or concerns please contact me.
Sincerely,
Peter Julian, M.P.
Burnaby-New Westminster
ClT% David C^IVIANENtlXUNN~TALLkWASS L\TIOV
ecoJUSt1Ce•cd Suzuki (9,.a„~.
Foundation
March 27, 2009
An Overview of PBDEs and their Regulatory Status in Canada
What are PBDEs?
PBDEs are a group of synthetic chemicals used as flame retardants. A PBDE molecule can have
one to ten bromine atoms. PBDEs with four or more bromine atoms have been assessed for
toxicity under the Canadian Environmental Protection Act:
• Tetrabromodiphenyl ether (tetraBDE)
• Pnabromodiphenyl ether (pentaBDE)
• Hexabromodiphenyl ether (hexaBDE)
• Heptabromodiphenyl ether (heptaBDE)
• Octabromodiphenyl ether (octaBDE)
• Nonabromodiphenyl ether (nonaBDE)
• Decabromodiphenyl ether (decaBDE)
PBDEs are sold in the following three commercial mixtures:
• PentaBDE - primarily composed of tetraBDE, pentaBDE, and hexaBDE congeners
• OctaBDE - primarily composed of hexaBDE, heptaBDE, and octaBDE congeners
• DecaBDE -primarily composed of decaBDE with trace amounts of nonaBDE congeners.
Widely used until recently, PentaBDE and OctaBDE were voluntarily phased out of use
internationally and in Canada in 2006. DecaBDE is now the only PBDE mixture used in
manufacturing worldwide; although PentaBDE and OctaDE are still an environmental concern as
older products and components containing these mixtures are still commonly found in homes,
offices, vehicles, and disposal sites.
Regulatory Status of PBDEs in Canada
In December 2006, PBDEs were added to the "List of Toxic Substances," paving the way for
federal regulatory action under the Canadian Environmental Protection Act (CEPA), 1999. Furthermore,
Environment Canada identified tetra- through hexaBDEs as meeting the legal criteria for "virtual
elimination." .
A proposed regulation under the Canadian Environmental Protection Act was introduced in
December 2006. Ecojustice Canada on behalf of David Suzuki Foundation, Canadian
Environmental Law Association and Environmental Defence formally objected to the proposed
regulation because it failed to ban the most prevalent commercial PBDE mixture - DecaBDE.
Groups cited growing scientific evidence that DecaBDE meets the criteria for virtual elimination
under CEPA in support of their call for the proposed regulation to be revised to include a ban on
heptaBDE through to decaBDE which would have the effect of banning the DecaBDE commercial
mixture.
The final regulation was released on July 9`h, 2008 and, like the proposed regulation, bans the
manufacture of all PBDEs and the import and use of tetra- through hexaBDE (ingredients in the
discontinued Penta and Octa commercial mixtures) but fails to ban heptaBDE through to decaBDE
and thus the DecaBDE commercial mixture.
The Minister of the Environment has not responded to a Notice of Objection (`NOO') from
environmental groups contending that all PBDEs meet the criteria for virtual elimination and should
be banned in manufacturing and imports.
On March 27`h 2009, Environment Canada released a draft state of the science report, which
examines the central issues raised in the NOO on the basis of scientific research published since the
original PBDE screening assessment was completed. The draft report concludes that:
DecaBDE may contribute to the formation of bioaccumulative, and/or potentially
bioaccumulative transformation products such as lower brominated PBDEs in
organisms and in the environment; and
DecaBDE is available for uptake in organisms and may accumulate to high and
potentially problematic levels in certain species, although it does not meet current
regulatory threshold for bioaccumulation.
Based on the conclusions of the draft state-of--the-science report, Environment Canada is also
proposing to ban the DecaBDE mixture in electronics and electrical equipment, similar to the RoHS
Directive ban in place in the European Union. A draft Revised PBDEs Risk Management Strategy,
issued on the same day as the draft state-of-the-science report, calls for .a regulation to be in force by
2011.
Both the state-of-the-science report and the revised risk management strategy were posted for a 60-
day comment period that expires on May 27, 2009.
History of PBDEs under CEPA
June 2006 - Environment Canada publishes Ecological Screening Assessments for PBDEs; Health
Canada Screening Health Assessment released concurrently (though dated December 2004).
July 1, 2006 - Ministers of Health and Environment give notice of intention to add PBDEs (tetra-
through decaBDE) to the List of Toxic Substances and to implement the "virtual elimination". of
tetra-through hexaBDE.
December 2006 - Environment Canada publishes Risk Management Strategy for PBDEs,
indicating that "Phase I" regulations would be finalized in Fall 2007.
December 7, 2006 - Government of Canada adds PBDEs (tetra- through decaBDE) to the List of
Toxic Substances.
December 16, 2006 - Environment Canada proposes "Phase I" regulations to prohibit the use, sale,
offer for sale, and import of tetra-, penta-; and hexaBDE, and mixtures, polymers and resins
containing these substances. The regulations would also prohibit the manufacture of all PBDEs in
Canada (PBDEs have never been manufactured in Canada).
February 14, 2007 -Sierra Legal (now Ecojustice), the David Suzuki Foundation, the Canadian
Environmental Law Association, and Environmental Defence submit a Notice of Objection to the
Minister of the Environment, concerning the proposed PBDE regulations. The objection argues
that the scope of the regulations is too narrow; all PBDEs meet the legal requirements for virtual
elimination and should be banned, including the commonly used DecaBDE commercial mixture.
December 7, 2007 - Ecojusdce, the David Suzuki Foundation, the Canadian Environmental Law
Association, and Environmental Defence submit a supplement to the Notice of Objection,
reviewing recent scientific findings on decaBDE.
June 18, 2008 -.Ecojustice writes to Environment Minister John Baird, on behalf of the David
Suzuki Foundation, the Canadian Environmental Law Association, and Environmental Defence,
requesting an update on consideration of the Notice of Objection and finalization of PBDE
regulations.
July 9", 2008 - Canada bans the manufacturing of all PBDEs (although PBDEs have never been
manufactured in Canada nor is there any intention by industry to do so) and bans the "use, sell or
offer for sale of three PBDE congeners (tetraBDE, pentaBDE and hexaBDE) which has the effect
of banning the PentaBDE and OctaBDE commercial mixtures but not the DecBDE commercial
mixture. Canada's ban does not extent to PBDEs that may be in imported goods.
March 27", 2009 - In response to the issues raised in the NOO, Canada releases a "State of the
Science Report on Bioaccumulation and Transformation DecaBDE".
March 27, 2009 - Canada publishes a draft Revised Risk Management Strategy in response to the
findings of the draft State of the Science Report on Decabromodiphenyl ether. The strategy
proposes regulations in force by 2011 to ban the use of PentaBDE and OctaBDE mixtures in
manufactured and imported products and DecaBDE mixtures in electronics and electrical
equipment, similar to the RoHS Directive ban in place in the European Union.
PBDE Use in Canada
PBDEs are added as fire retardants to polymer resins and plastics, including many consumer
products such as televisions, stereos, computers, furniture, carpets, and curtains. PBDEs are also
used, to a lesser extent, in textiles, adhesives, sealants, and coatings. PBDEs are not produced in
Canada, but are imported by manufacturers and in consumer products. The only commercial PBDE
mixture available in Canada is DecaBDE and it is manufactured in the United States.
Environmental and Health Impacts of PBDEs
PBDEs are dangerous chemicals that have increased significantly over time in the tissue of humans
and wildlife. PBDEs are toxic to development, including the developing brain, immune,
reproductive and hormonal systems.
3
PBDEs are released into the environment during manufacturing operations, and as products
containing these chemicals degrade. This breakdown begins indoors during normal use of products
making housedust the largest exposure source and of particular concern to small children.
Like PCBs, their long-banned chemical relatives, PBDEs are persistent in the environment and
bioaccumulative, building up in people's bodies and concentrations are rising.
Biomonitoring studies have detected PBDEs in Canadians' blood samples and even in mothers'
breast milk. One study found that the breast milk of Canadian women contains the second-highest
PBDE concentrations in the world (behind Americans) and PBDE levels measured in breast milk
samples from Vancouver women increased 15-fold from 1992 to 2002.
PBDEs are so ubiquitous in the environment that they are one of a handful of chemicals found in
organisms including octopods and squids that live at depths between 1000 and 2000 meters below
the surface of the sea. Researchers have measured concerning levels of PBDEs contaminating
Canadian landscapes, from the Great Lakes to the Arctic, and building up in the tissues of Canadian
wildlife, including polar bears, grizzly bears, and killer whales. A recent study of herring gull eggs
from the Great Lakes region found that the concentrations of decaBDE in the eggs, the most
prevalent PBDE still in use today, is doubling every 2 to 3 years.
Furthermore, studies have found that higher brominated PBDEs like decaBDE break down
naturally into the lower brominated PBDEs. Thus only a ban that includes all PBDEs in all products
will be completely effective at lowering the levels in the environment.
Measures to Ban PBDEs in other jurisdictions
February 2003 - the European Union bans the commercial mixtures OctaBDE and PentaBDE.
The ban prohibits goods containing OctaBDE and PentaBDE from being placed on the market in
the EU.
January 2005 - the US passes a law which effectively bans the import and manufacturing of
OctaBDE and PentaBDE.
February 2006 - China passes a law banning the use of OctaBDE and PentaBDE in new electrical
and electronic equipment (i.e. Restriction on Hazardous Substances - China RoHS).
August 2006 - Sweden approves a ban on the use of DecaBDE in textiles, furniture and some
electronic. In May 2008, the Swedish ban is supplanted by European Union Restrictions on
Hazardous Substances (RoHS) for DecaBDE - see below - as Sweden is a member-country of the
EU.
April 17th, 2007 - Washington State bans the use of DecaBDE in mattresses by 2008 and
televisions, computers, and residential upholstered furniture by 2011, as long as safer alternatives can
be found.
June 14th, 2007 - Maine bans the use of DecaBDE in mattresses and upholstered furniture by 2008
and computers and televisions by 2010. Maine had already banned the use of PentaBDE and
OctaBDE commercial mixtures along with eleven other US states.
January 18th, 2008 - Norway announces a ban on the use of DecaBDE in new consumer products.
July 1", 2008 - European Union bans the use of DecaBDE in electrical and electronic goods,
following a ruling from the European Court of justice on April 1", 2008. DecaBDE in electrical and
electronic goods was banned in 2002 under the EU's Restriction on Hazardous Substances (RoHS)
law, but in 2005 the Commission lifted the ban, citing "practicalities". Denmark, backed by
members of the European Parliament, challenged this decision and won and the ban was reinstated.
For more information please contact:
Elaine MacDonald, Ecojustice: 416-368-7533 x 27
Lisa Gue, David Suzuki Foundation: 613-594-5428
Kathleen Cooper, Canadian Environmental Law Association: (705) 341-2488
Quad County Support Services
WIMalling Address: P. O. Box 65, Wardsville, Ontario, NOL 21,10 Telephone 519-693-4812
Fax 519--693-7055
June 1, 2009
JUN 6 5 2009
Warden Graham Warwick
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R5V1
Dear Warden Warwick and Council Members:
ADIM111flS,b`PU'l'10'v= SERVICES.
Please accept on behalf of the Board of Directors, consumers and myself, our sincere appreciation
for your grant of $2000.00.
As in previous years we will use your grant to assist our Association in delivering services
through our two programs in Dutton and West Lorne to those consumers residing in these areas.
The consumers truly appreciate being able to participate in activities in their home community.
The Ministry of Community and Social Services funds our Association for the most part but are
unable to meet our total budgetary requirements to provide services to these consumers, as a result
we must seek other sources of funding.
Enclosed is a receipt for your records. Thank you for your continued support of our Association
by providing this grant.
Sincerely,
WilliaT,Shurish
Executive Director
ADMINISTRATION OFFICES
195 Wellington St.
Wardsville, Ontario
NOT 2ND
(519) 693-4812
(519) 693-7055 (Fax)
RESOURCE CENTER
205 Talbot Street
Wardsdle, Ontario
NOT. 2N0
(519) 693-4478
C01,11/UNITY EMPLOYMENT OPTIONS
191 Queen Street
Wardsville, Ontario
DOE 2No
(519) 693-4929
RESIDENTIAL SERVICES
203 Main St.
Glencoe, Ontario
NOT IND
(519) 287-2306
(519) 287-5905 (fax) -
Steve Peters, M.P.P.
WYM Elgin - Middlesex - London
On,ano
June 5, 2009
Honourable George Smitlrennan
Minister of Energy & Infrastructure
Hearst Block, 4`h Floor
900 Bay Street
Toronto, ON M7A 2EI
Dear Ministers:
. C V71 i
JUN 613 2009
ADMINISUTATIVE SER4IlC b
Honourable Dwight Duncan
Minister of Finance
Frost Building South, 7" Floor
7 Queen's Park Crescent
Toronto, ON M7A IY7
Please find enclosed a letter from Warden Graham Warwick of the County of Elgin who has written to me about
a historic and ongoing problem the upper tier municipal government and two of its lower tier member
municipalities have experienced for as long as one can remember.
As you may be aware, several points along the north shore of Lake Erie experience serious erosion either by
natural or man-made causes. Often times this shoreline erosion can result in a number of issues that
municipalities must deal with on behalf of their residents. In the case of the Township of Malahide and the
Municipality of Central Elgin, a key County of Elgin road, Dexter Line, is in danger of becoming unusable for
motorists travelling between the lakeside communities of Port Bruce and Port Stanley. This road has been
relocated at least twice before since the dawn of the common use of the automobile and the County of Elgin is
facing this costly specter again.
The residents of the Port Bruce and the surrounding area are especially affected by this matter. Dexter Line is the
only east-west that leads to and from the hamlet. These residents are also serviced by a municipal water line that
runs parallel to the county road.
County officials have meld a series of public consultations on these matters and have extensively studied their
options. Two alternative approaches have been identified: the relocation of the road with the construction of a
groyne to help stem erosion at a projected cost of approximately $9 million; the retention of the existing road
with full shoreline protection measures at an estimated cost of between $32 million-$51 million. The second
alternative is favoured by most residents. As you can appreciate, both of these alternatives are far beyond the
County's financial means.
I have met with County and lower tier municipal officials about this matter on several occasions, the last meeting
taking place at one of the most eroded sights along the Lake Erie shoreline within my riding. It is clearly evident
that the time has come for the County of Elgin to act is now before the danger to the road, and therefore local
residents and other motorists, can become greater. County officials have asked both my office and my federal
counterpart to investigate what funding options might be available from senior levels of government.
With this in mind, I would appreciate your reviewing these matters, exploring ways the provincial government
may be of assistance in a meaningful manner and responding directly to Warden Warwick. As always, thank you
in advance for your time and consideration.
Sincerely,
aM.P.P.
Elgin-Middlesex-London
Cc: Warden Graham Warwick, County of Elgin
Mr. Joe Preston, M.P. Elgin-Middlesex-London
542 Talbot Street, St. Thomas, ON N51? 1C4
T- (519) 631-0666 Toll free - 1-800-265-7638 F - (519) 631-9478 TTY - (519) 631-9904 R - speters.mpp.co@liberal.ola.org
w•ww. stevepeters.com
CLOSED MEETING AGENDA
June 23. 2009
Staff Reports: (ATTACHED)
1) Director of Senior Services - Bobier Villa and Terrace Lodge -Municipal Act, Section
240.2 (b) personal matters about an identifiable individual, including municipal or local
board employees - Human Rights Mediation.
fax cover
DATE: JUNE 19, 2009
Send to: Warden Warwick and
Elgin County Councillors
Attention:
Office Location:
Fax Number: Call Group #'s
From: Mark G. McDonald, Chief Administrative Officer
mmcdonald@elgin-county. on.ca
Office Location: Administrative Services
Phone Number: Ext. 161
Number of Pages, Including Cover: 12
❑ URGENT ❑ REPLY ASAP ❑ PLEASE COMMENT ® PLEASE REVIEW ® FOR YOUR INFORMATION
COMMENTS:
Additional Items for Council Agenda of June 23, 2009
Confidential Closed Meeting Report: (verbal)
1. Director of Financial Services - Section 240.2 (a) the security of the property of the
Municipality or local board - Lease at 99 Edward Street
Reports of Staff: (attached)
1. Deputy Director of Engineering Services - Full Depth Reclamation with Expanded
Asphalt Stabilization - Calton Line,
Contract No. 6200-09-01 (A)
2. Director of Senior Services - Bobier Villa and Terrace Lodge - Long Term Care Homes Act
2007 - Initial Draft Regulation
3. Director of Senior Services - Bobier Villa and Terrace Lodge - Ministry of Health and Long
Term Care - Staffing Plan
Field Testing
4. By-Law No. 09-21 - Note: Schedule "B" (plan of survey)
THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL.
AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF TITS MESSAGE IS NOT THE INTENDED RECIPIENT, OR RESPONSIBLE
FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS
STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE ARE ANY PROBLEMS IN TRANSMISSION, PLEASE
NOTIFY US BY TELEPHONE County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax: 519-633-7661
wvv v.elgin-county.onxa
Progressive
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Sonia Beavers, Purchasing Coordinator
DATE: June 16, 2009
SUBJECT: Full Depth Reclamation with Expanded Asphalt Stabilization -
Calton Line, Contract No. 6200-09-01 (A)
INTRODUCTION:
As part of the approved 2009 Capital Budget, tenders were advertised as per the
County's Procurement Policy and were received until Tuesday, June 16, 2009 for
Full Depth Reclamation with Expanded Asphalt Stabilization - Calton Line.
DISCUSSION:
Three companies submitted bids for the Full Depth Reclamation with Expanded
Asphalt Stabilization Tender as follows:
COMPANY
TENDER BID inclusive of taxes
Roto-Mill Services Limited
$
928,809.00
M.R. Dunn Contractors Limited
$
1,068,900.00
Lavis Contracting Company Limited
$
1,072,050.00
Roto-Mill Services Limited submitted the lowest bid for the Full Depth
Reclamation with Expanded Asphalt Stabilization - Calton Line Tender at a total
price of $ 928,809.00. The total bid price includes taxes and no contingency.
The bid includes all labour, material and equipment for full depth reclamation with
expanded asphalt material for 6.6km on Calton Line in the Municipality of
Bayham and is within the project budget.
This tender forms part of the Rehabilitation of Calton Line - Builiding Canada
Fund Project together with drainage works and paving tenders which have been
awarded. The total project budget is $5.7 million and is funded equally by the
Government of Canada, the Province of Ontario and the County of Elgin.
If change orders are required and the cost increases above the tender amount
approved by Council by less than 10%, and the amount is within the overall
budgeted project amount, work will proceed upon authorization by the Director.
However, if the cost increases above the tender amount approved by Council by
more than 10%, the Director will prepare a further report to Council outlining the
expenditures.
THAT, Roto-Mill Services Limited be selected to provide Full Depth Reclamation
with Expanded Asphalt Stabilization - Calton Line, Contract No. 6200-09-01 (A)
at their submitted price of $ 928,809.00 inclusive of all taxes, no contingency
allowance; and
THAT, if the cost increases above the tender amount approved by Council by
more than 10%, the Director will prepare a further report to Council outlining the
expenditures; and
THAT, the Warden and Chief Administrative Officer be authorized to enter into an
agreement with Roto-Mill Services Limited for the Full Depth Reclamation with
Expanded Asphalt Stabilization - Calton Line, Contract No. 6200-09-01 (A)
Tender.
All of which is Respectfully Submitted
Peter Dutchak
Deputy Director of Engineering Services
Approved for Submission
Mark enal
Chief Administrative Officer
onia Beavers
Purchasing Coordinator
V''" *
Clayton Watters
Director of Engineering Services
Elgin :zit;,
REPORT TO COUNTY COUNCIL
FROM: Pat Vandevenne
Director of Senior Services-Bobier Villa and Elgin Manor
Rhonda Roberts
Director of Senior Services-Bobier Villa and Terrace Lodge
DATE: June 8, 2009
SUBJECT: Long Term Care Homes Act 2007 - Initial Draft Regulation
INTRODUCTION:
The Long-Term Care Homes Act received Royal Assent in 2007 and new
regulations which will enable the Act to be proclaimed have been developed by
the Ministry of Health and Long Term Care (MOHLTC).
DISCUSSION:
With the upcoming implementation of the first phase of new/revised regulations,
the MOHLTC has invited LTC home operators to provide comments/feedback by
June 5, 2009. The Ontario Association of Non-Profit Homes and Services for
Seniors (OANHSS) has submitted a comprehensive review with
recommendations on behalf of its members.
Staff reviewed the OAHNSS recommendations and provided a response to the
MOHLTC highlighting items which were not specifically addressed by OANHSS.
These items focus on; the operational feasibility of possible regulated changes in
the provision of care; the increase of basic accommodation wait times for
individuals currently living within the home and the need address financial abuse
by the residents' Power of Attorney/Substitute Decision Maker.
CONCLUSION:
The MOHLTC has requested feedback on the upcoming regulations to the Long
Term Care Homes Act 2007. Staff in unison with OANHSS has provided
comments and recommendations.
THAT, the report titled Long Term Care Homes Act 2007 - Initial Draft Regulation
be received and filed.
Res ectfully Submitted
Pat Vandevenne
Director of Senior Services
Bobier Villa and Elgin Manor
&a &
Rhonda L. Roberts
Director of Senior Services
Bobier Villa and Terrace Lodge
Approve ~rntssie
Mark Mc
Chief Administrative Officer
June 3, 2009
Ministry of Health and Long Term Care
RE: Initial Draft Regulations Long Term Care Homes Act 2007
INTRODUCTION
The County of Elgin Long-Term Care Homes appreciates the opportunity to submit
comments on the initial draft regulations to the Long Term Care Homes Act 2007. The
County of Elgin owns and operates three (3) Municipal Homes, Bobier Villa with 57
beds, Elgin Manor with 90 beds and Terrace Lodge with 100 beds.
The County of Elgin Long-Term Care Homes, as members of the Ontario Association of
Non-Profit Homes and Services for Seniors (OANHSS), fully supports the Initial Draft
Regulations Submission from OANHSS dated June 2009.
In further support of the OANHSS recommendations, the County of Elgin Long Term
Care Homes would like to provide additional input to the follow:
RECOMMENDATIONS
Section 16-Abuse
The County of Elgin supports and practices zero tolerance of Resident Abuse.
Recommendation to clarify reporting requirements in relation to financial abuse is
needed. The County further recommends that the Act outlines the licensee to have
authority to enter into an "Agreement to Administer Benefits under the Old Age Act
and/or Canada Pension, by an Agency or Institution" Form #ISP-3507-10-07E upon
admission to the home. By taking this step, it provides a pro-active solution to reducing
the amount of financial abuse by a Power Of Attorney, Substitute Decision Maker,
Family Member, etc. that is a systemic problem for residents of Long Term Care
Homes.
County of Elgin
Terrace Lodge
49462 Talbot Line, 475 Talbot St. E,
Aylmer, On N5H 3A5
Phone: 519-773-9205
wmwaelgneountyxmca
3=.~, (O $§I
Section 24 - Restraints
This section speaks of use of Restraints. In #5 it speaks of "No device used to restrain
a resident to a commode or toilet". To ensure resident safety, where appropriate, our
homes would support continued use of a seat belt when using a commode. Prohibiting
the use of a seatbelt will result in marked increase in staffing time required to supervise
residents. In addition, this will increase the risk of falls and negate the residents'
respect for privacy
Section 64 - Transfer List
This section speaks of alternating basic rate accommodation offers between a homes'
current resident an external applicant. This means that current residents in our home,
who in most cases have been waiting a considerable period of time for a basic
accommodation rate, may be subjected to an even longer wait as well as financial
hardship.
Thank you for the opportunity to provide feedback and recommendations.
Pat Vandevenne
Director of Senior Services - Elgin Manor and Bobier Villa
Rhonda Roberts
Director of Senior Services - Terrace Lodge
Cc: Graham Warwick, Warden
Mark McDonald, Chief Administrative Officer
Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS)
l lgmf"... ~lt,n
pt., REPORT TO COUNTY COUNCIL
lr: L/le:furu
FROM: Rhonda Roberts
Director of Senior Services-Bobier Villa and Terrace Lodge
Pat Vandevenne
Director of Senior Services - Bobier Villa and Elgin Manor
Anne Marie Atkinson
Manager of Support Services - Bobier Villa
Pat Pol
Manager of Resident Care - Bobier Villa
DATE: June 8, 2009
SUBJECT: Ministry of Health and Long Term Care-Staffing Plan Field Testing
INTRODUCTION:
The Ministry of Health and Long Term Care (MOHLTC) has approached staff to
participate in a Field Test at Bobier Villa. The field test involves the development
of annual staffing plans for long term care homes of all sizes. Given the size of
Bobier Villa, it is of value to participate in the project/field test as there are many
challenges to staffing a smaller long term care home.
DISCUSSION:
In May 2008, the MOHLTC produced a report on Staffing and Care Standards.
There were several key recommendations, one being that Long Term Care (LTC)
homes should develop annual staffing plans. These plans should be developed
using a comprehensive approach in collaboration with residents and their
families, staff and others as applicable.
The focus of the approach is to strengthen staff capacity for better care,
accountability for resident outcomes and to ensure staffing resources are
appropriately aligned with resident care needs.
A "Staffing Plan Advisory Committee" (SPAC) will be established at the home
which will consist of residents, family members, staff, management and human
resources. Both unions, SEIU and ONA are in agreement with the members
participating in the field test. The SPAC group will meet four times over the next
two months to complete a four section questionnaire.
Staff saw this as an excellent opportunity to provide input and feedback to the
MOHLTC into the difficulties of staffing a small LTC home under 60 beds from
many perspectives. Efficiencies of scale cannot be achieved in the smaller
homes therefore appropriate funding must be addressed.
CONCLUSION:
The MOHLTC has asked the staff of Bobier Villa to participate in a Field Test to
provide open feedback on staffing challenges within a smaller long term care
home. This an opportunity to give input into appropriate staffing to ensure the
on-going provision of quality care and enhanced resident quality of life.
After the information has been collated, the MOHLTC will provide Council with a
copy of any findings/recommendations which will be shared with staff and all
partners involved in the Field Test.
RECOMMENDATION:
THAT, staff provide Council with a follow-up report on the findings and
recommendations from the Field Test, AND
THAT, the report titled "Ministry of Health and Long Term Care-Staffing Plan
Field Testing" be received and filed.
Respectfully Submitted Approved for Submission
Rhonda Roberts Mark G. c ona
Director of Senior Services Chief Administrative Officer
Bobier Villa and Terrace Lodge
Pat Vandevenne
Director of Senior Services
Bobier Villa and Elgin Manor
Anne Marie Xkinson'
Manager of Support Services
Bo bier 'Ila
at Pol
Manager of Resident Care
Bobier Villa