July 9, 2009MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
JULY 9, 2009
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al - A21)
June 11, 2009 Council
June 11, 2009 Court of Revision - Graham Branch Drain
June 25, 2009 Council
June 25, 2009 Public Meeting - Zoning Amendment (Conway)
BUSINESS ARISING FROM MINUTES
DELEGATIONS
1:30 p.m. Closed Session - Maurice Beaudry
REPORTS (C1-C8)
1. ROADS
a) *Monthly Report
2. RECREATION
a) *Monthly Report
b) Quotes for siding for the arena
c) Staffing
July 9, 2009............ Page 2
3. BUILDING
a) *Monthly Report for April, 2009
b) *Monthly Report for May, 2009
4. WATER
a) *Monthly Report
b) Driver Training
5. RURAL DEVELOPMENT OFFICER
a) *Monthly Report
6. BY-LAW ENFORCEMENT
a) *Monthly Report
7. DRAINS
a) Drainage Apportionment - Lot 13, Concession 12 (Conway)
8. WEST ELGIN PRIMARY SYSTEM
9. ADMINISTRATION
a) *Policy re: Accessibility Standards - Customer Service
b) *Policy re: Cellular Phones
c) Manulife Policy
ACCOUNTS
CORRESPONDENCE (D1-D23)
COUNCIL CONSIDERATION RECOMMENDED:
1.* Township of Bonnechere Valley -request support of a resolution to
increase grants for libraries,
July 9, 2009............ Page 3
2.* Municipality of Hastings Highlands - request support of a resolution for
Hydro One to remit payment for emergency services provided by fire
department;
3.* Ontario Federation of Agriculture - 911 signs being repaired by land
owners;
4. Ministry of Agriculture & Food - details of Tile Loan Program;
5.* Township of Stirling-Rawdon - request support of a resolution re;
Municipal Drinking Water Licensing Plan;
6.* Town of Innisfil - request support of a resolution to exempt electricity
sales;
7.* St. Ilijah Serbian Orthodox Church - request support for a liquor licence;
8.* City of Welland - request support of a resolution re: medical and health
services;
9.* Petition - re; gun hunting in West Elgin on Sundays;
10.* Project WE - Rodney Marketing Proposal;
11.* CUPW - re; deregulation of postal service;
12.* City of London - request support of a resolution of a Regional Material
Recovery Facility;
13.* The Arts & Cookery Bank - thank-you letter;
14.* Elgin County - Boundary Signage
RECOMMENDED TO ACCEPT & FILE:
15. AMO
- Feed-in Tariff Contract Posted for Comment;
- Community Challenge Now Underway;
- Ministry of Municipal Affairs & Housing signs 1.2 billion Housing
Agreement with Federal Government;
- Green Energy Act Planning Approval Regulation Consultations;
- Notice to AMO 2009 Conference Delegates;
- AMO Annual Conference;
- Important Report on Early Learning Signals Direction Ontario Must
Take for Future Prosperity-
- Municipalities will save 35% through Electricity Program Purchase;
- Report of Secretary-Treasurer on Nominations 2009-2010 Board;
- Creating Jobs: Delivering Results;
- AMO Conference Agenda;
- Report of June, 2009 Board Meeting;
- Economic Development Task Force - Update
- WDO Used Tire Plan Comes into Effect September 1, 2009;
- Recreational Infrastructure Funding Announcements Now Underway;
16. South West LHIN Board of Directors - Highlights-May 2009 meeting;
17. Hydro One Networks - Summer Safety Tips Brochure;
July 9, 2009............ Page 4
18. Canada - Infrastructure Stimulus Fund and Communities Component at
Work in Ontario - Notice to Heads of Council - June 16, 2009;
19. Ministry of Natural Resources - Annual wildlife rabies control operations;
20. West Elgin Chamber of Commerce - June, 2009 newsletter;
21. Elgin Group Police Services Board Minutes - June 17, 2009;
22. Ministry of Culture - Draft Standards and Guidelines for Consultant
Archaeologists (2009);
23. St. Thomas & Elgin County Community Profile - 2006 Demographic
Report;
BY-LAWS
By-law No. 2009-34 Graham Branch Drain (third reading)
By-law No. 2009-48 Repealing By-law 2009-41
By-law No. 2009-49 2009 Tax Rate By-law
By-law No. 2009-50 Tile Loan Debenture - Lot 10, Concession 12
(Bakker)
MINUTES (E1-E)
*West Elgin Recreation Committee - May 20, 2009
OTHER BUSINESS (F1-F3)
1. Delegations - AMO conference
2. Council announcements
3. Closed session, if deemed necessary
* Information enclosed
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
• July 16, 2009 First Impressions presentation -
Lakeview Gardens, 1:30 p.m.
• July 23, 2009 Council
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
JUNE 11, 2009
MEMBERS PRESENT:
STAFF PRESENT:
Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Mary Bodnar, Jonathan Wolf
Joanne Groch
Norma Bryant
Paul VanVaerenbergh
Lloyd Jarvis
Jeff Slater
Administrator-Treasurer
Clerk
Road Superintendent
Water Superintendent
Recreation Superintendent
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
RES. NO. 1 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for June 11, 2009 as printed and circulated with the following
additions:
• Correspondence from the Optimist Club of West Lorne
• Correspondence from the Canada Day Committee
• Grant application - Community Adjustment Fund
• Closed Session property matter and by-law issue
• Fordham Motors
DISPOSITION: Carried
SUBJECT: MINUTES
RES. NO. 2 Moved by Bodnar
Seconded by Wolf
RESOLVED that the minutes of the meetings held on the following dates
be adopted as printed and circulated.
May 14, 2009 Council
May 21, 2009 Special Council Meeting
May 28, 2009 Council
May 28, 2009 Public Meeting - Zoning Amendment
(Melody Fellowship Church)
DISPOSITION: Carried
SUBJECT: ROAD DEPARTMENT REPORT
The Road Superintendent presented his monthly report. He reported that there is
excavation material from the Queen Street project that can be used at the landfill site.
The contractor will cover trucking, but there will be extra costs for levelling at the landfill.
N--L
June 11/09...Pg 2 of 10
SUBJECT: QUOTATION FOR SURFACE TREATMENT
The resurfacing of Graham Road south of Eagle is funded through the Water Treatment
Plant project. It was reported that the Road Superintendent felt that a more reasonable
cost could be found. Central Elgin issued a tender for the entire county and he
contacted the lowest bidder for that tender.
Council received a quotation from Duncor Enterprises in the amount of $59,455.80 for
surface treatment for Graham Road south of Eagle plus the portion of Gray Line
financed by the developer. This results in a savings of $30,000.
RES. NO. 3 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Duncor Enterprises Inc. in the amount of $59,455.80 plus
taxes for surface treatment on Graham Road south of Eagle and Gray
Line.
DISPOSITION: Carried
SUBJECT: MUNRO STREET
Discussion took place regarding signage for the prohibited parking area on Munro
Street. A by-law will be presented later in the meeting. After discussion Council
directed that the signs say "No Overnight Parking - 11:00 p.m. to 6:00 a.m.".
SUBJECT: RECREATION DEPARTMENT REPORT
The Recreation Superintendent presented his monthly report. The matter of spraying
weeds was discussed further and Council directed that the same area as last year be
treated. Increased frequency of spraying in the downtown areas due to new
requirements under the pesticide ban. The Recreation Superintendent reported that
hydro repairs have been completed in Rodney park and the pool will be inspected today
The municipality was successful in obtaining a grant for the arena under the
Infrastructure Stimulus Fund.
SUBJECT: WATER DEPARTMENT REPORT
The Water Superintendent presented his monthly report. He reported the water line
would be extended along Gray Line as far as the new surface treatment is being placed
Monies left over on the Queen Street project will be used for small areas of Rodney to
replace cast iron pipes.
SUBJECT: USE OF CELL PHONES
Councillor Balint inquired about the new legislation for use of cell phone while driving.
Should the municipality purchase blue tooth's for staff? The Administrator reported that
at next week's management committee meeting, a new cell phone policy would be
discussed. She feels that staff should pull over to answer or use a cell phone for the
safety of the employee.
SUBJECT: BY-LAW ENFORCEMENT
Council reviewed the monthly report. Council directed that an order be issued to the
railway to cut the grass within the area designated as downtown in the Community
Improvement Plan in Rodney.
June 11/09...Pg 3 of 10
SUBJECT: DONATION FROM RODNEY FIREFIGHTERS ASSOCIATION
RES. NO. 4 Moved by Wiehle
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin accepts the
donation from the Rodney Firefighters Association with appreciation and
authorizes the purchase of gloves and light for fire truck.
DISPOSITION: Carried
SUBJECT: COMMUNITY ADJUSTMENT FUND
RES. NO. 5 Moved by Bodnar
Seconded by Wolf
RESOLVED that Council of the Municipality of West Elgin authorize an
application for a grant under the Community Adjustment Fund for the
SCADA improvements at the sewage treatment plants.
DISPOSITION: Carried
SUBJECT: ACCOUNTS
RES. NO. 6 Moved by Balint
Seconded by Wiehle
RESOLVED that the Mayor and Administrator/Treasurer be and they are
hereby authorized to sign Payment Voucher #6 amounting to $645,696.32
in settlement of General, Road, Water and Arena Accounts (including
cheques: 3001-3174).
DISPOSITION: Carried
SUBJECT: COURT OF REVISION - GRAHAM BRANCH DRAIN
RES. NO. 7 Moved by Balint
Seconded by Wiehle
RESOLVED that the members of the Court of Revision on the Graham
Branch Drain be as follows:
Chairman: Mary Bodnar
Members: Graham Warwick, Jonathan Wolf, Bernie Wiehle, Trudy
Balint
DISPOSITION: Carried
Council recessed their meeting to sit as Court of Revision and resumed their meeting
thereafter.
DELEGATION: ARTS & COOKERY BANK
Also in attendance: Grace McGartland, Shirley Little, Jonathan Koch
Ms. McGartland reported that the cultural advisory resource map is underway. The CAR
has been gathering information about the culture and tourist assets on an interactive
map. CAR retained Interactive Resource Media to produce the interactive mapping.
The map is easy to use, engaging and fun in order to keep interested. It has been
created to be compatible with dial-up internet, Demonstrations are going on this week in
the libraries.
AA
June 11109...Pg 4 of 10
SUBJECT: 2009 BUDGET
Also in attendance: Ed Markham
This public meeting was advertised in the Chronicle in accordance with Council policy.
One ratepayer in attendance.
The Treasurer reported that the municipal rate would increase by 5.5% if the
assessment remains the same. The overall tax rate will increase by 1.69%.
Mr. Markham asked with increased assessment, why are we spending more, would
have thought no increase (zero). The Mayor noted that the senior governments are
spending money to stimulate the economy, our share is 113. To finance the projects, a
combination of funding phased projects over several years, reserves, general funds
has been used.
SUBJECT: BY-LAW NO. 2009-41 - 2009 BUDGET BY-LAW
RES. NO. 8 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to set
the 2009 transition ratios and to levy taxes for the year 2009 and to
establish special area charges for garbage collection and this shall be the
first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 9 Moved by Balint
Seconded by Wiehle
RESOLVED that a By-law to set the 2009 transition ratios and to levy
taxes for the year 2009 and to establish special area charges for garbage
collection be now read a third time and finally passed, signed, sealed and
numbered By-law Number 2009-41 - 2009 Budget By-law
DISPOSITION: Carried
SUBJECT: OPTIMIST CLUB RE: MILLER PARK
Also in attendance: Recreation Superintendent
Council referred to letter from the Optimist Club requesting permission to have their food
van setup in Miller Park during the summer months and be open during sporting events
at the park. The Recreation Superintendent noted that vandalism is a concern at Miller
Park; their food van was broken into last year. He has a major concern with providing
hydro; we are not setup for providing hydro on an ongoing basis. Where are they going
to park, will a pad be necessary? Councillor Balint suggested beside the shop on
Chestnut Street. Again, the Recreation Superintendent noted the need to run a
permanent hydro line. Direction was given for the Recreation Superintendent to work
with the Optimist Club and if all concerns can be met, then permission is granted. The
Recreation Superintendent to report back to Council.
SUBJECT: WASHROOMS IN MILLER PARK
The Mayor brought forward an issue with the times that the washrooms are open to the
public. The Recreation Superintendent reported that three members of the soccer
organization have keys and the arrangement has been that soccer would open and
close the washrooms. The washrooms are not open during the day due to vandalism. If
something is going on in the park on the weekends the washrooms are open. When the
splash pad is open the washrooms will be open during the day. The biggest concern is
June 11109... Pg 5 of 10
lunch time for the high school. After discussion, it was agreed that until the end of June,
the washrooms would open after lunch and close at 9:00 p.m. In July and August, the
washrooms would be open from 8:30 a.m. to 9:00 p.m.
The Recreation Superintendent left the meeting.
SUBJECT: CLOSED SESSION
RES. NO. 10 Moved by Bodnar
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin adjourn to a
closed session to discuss:
• Personal matters about an identifiable individual;
• A proposed or pending acquisition or disposition of land.
DISPOSITION: Carried
RES. NO. 11 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do now rise.
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Township of Woolwich - request for support of a resolution re: the Workplace
Safety and Insurance Amendment Act
Instruction:
RES. NO. 12 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Township of Woolwich requesting an extension
to Workplace Safety and Insurance Amendment Act to include coverage
for volunteer and part-time fire fighters.
DISPOSITION: Carried
2.* Township of Centre Wellington - request for support of a resolution re: the
Workplace Safety and Insurance Amendment Act
Instruction: File
3.* City of Ottawa - request for support for leave to appeal decision of Ontario
Municipal Board
Instruction: File
4.* West Elgin Community Health Centre - request to waive arena fee
Instruction:
RES. NO. 13 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin authorize the
payment of rental fees for the use of the West Elgin Arena on June 12cn
2009 from 10:00 a.m. to 2:30 p.m. for the Youth Safety Day.
DISPOSITION: Carried
5.* Township of South Stormont - request for support of a resolution to the Ministry
of Health
Instruction: File
A-~
June 11/09...Pg 6 of 10
6.* Town of Smith Falls - request for support of a resolution to increase grants for
libraries
Instruction:
RES. NO. 14 Moved by Balint
Seconded by Bodnar
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of Smiths Falls to petition the Province of
Ontario to increase the annual grants to libraries to 15% of library revenue.
DISPOSITION: Carried
7.* Town of Caledon - request for support of resolutions regarding Free Trade
Instruction: File
8.* Swiss International Holiday Exhibition - Invitation to the Swiss International
Holiday Exhibition
Instruction: File
9.* Wallaceburg Disaster Relief Committee - request for financial support
Instruction: File
10.* Town of Fort Erie - request for support of a resolution to amend the Ombudsman
Act regarding hospitals
Instruction:
RES. NO. 15 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the Town of Fort Erie regarding the inclusion of
hospitals under the Ombudsmen Act.
DISPOSITION: Carried
11.* City of Pickering - request for support of a resolution re: Provincial Harmonized
Sales Tax
Instruction:
RES. NO. 16 Moved by Bodnar
Seconded by Balint
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the City of Pickering regarding the harmonization of
the 5% GST and the 8% PST.
DISPOSITION: Carried
12.* City of Pickering - request for support of a resolution re: the Workplace Safety
and Insurance Amendment Act
Instruction: File
13.* Corporation of the Town of Hawkesbury - request for support of a resolution to
protect investments
Instruction: File
14.* Jim Karygiannis, M.P.P. - request for support of Bill C-319
Instruction: File
15.* Tiny Tots Co-operative Nursery School re: funding cut for Ontario Early Years
centre
Instruction: File
June 11109... Pg 7 of 10
16.* Elgin St. Thomas Public Health - confinement of dogs or cats who have bitten or
scratch a human
Instruction: File
17.* City of St. Thomas re: 2010 Olympic Relay
Instruction: File
18.* Municipality of Dutton/Dunwich re: water supply from Elgin Area system
Instruction: File
19. AMO
Labour Mobility Changes Affect Ontario Municipalities;
Government Announces Bridge Funding for 2010-2011 to support
Ontario's Municipalities and Families in Looming Child Care Crisis;
Signs Memorandum of Cooperation with Union of Municipalities of Quebec;
Green Energy Act Regulation Posted on EBR for comment;
Government of Canada launched $348.9 million Community Adjustment Fund
for Ontario;
AMO Continues to Push for Successful Implementation of AODA:
Participate in the Count Me In! Community Challenge Launch;
Province Passes Green Energy Act;
OMERS Specified Plan Proposals;
Invitation - Proposed Enhancements to the Ontario Dam Safety Program;
Canadian Sport Tourism Alliance Offers Regional Sport Tourism Workshops;
Count Me in Community Challenge Launch;
Comments on Long Term Care Homes Act Proposed Regulations
Reminder: Labour Mobility Survey;
Needle Safety Regulatory Review;
Government Announces Consultation Process on Long Term Affordable
Housing Strategy;
Great Lakes & St. Lawrence Cities - Annual Member meeting;
- Federal and Provincial Governments commit $2.3 billion to municipal
infrastructure in Ontario
Instruction: File
20. Federation of Canadian Municipalities
- FCM Annual Conference;
- Notice of 2009 Annual General Meeting
Instruction: File
21. Fisheries and Oceans - Ontario Family Fishing Weekend - July 10-12, 2009
Instruction: File
22. Government of Canada & Ontario - Infrastructure Stimulus Fund
Instruction: File
23. Elgin Group Police Services Board - Minutes of April 15, 2009
Instruction: File
24. Ontario Power Authority - 2nd Province wide Energy Week-May 17-23,2009
Instruction: File
25. Nestle Waters Canada - Bottled water report
Instruction: File
26. CMHC - Low-cost loans to Municipalities for Housing Related Infrastructure
Instruction: File
AS
June 11 /09... Pg 8 of 10
27. Stewardship Ontario - 2008 Annual Report
Instruction: File
28. Ministry of Citizenship and Immigration - re: Ontario Medal for Good Citizenship
Instruction: File
29. Communities in Bloom Foundation - 1st Annual charity Golf Classic
Instruction: File
30. College of Physicians and Surgeons of Ontario - Council Award for outstanding
physicians
Instruction: File
31. Muscular Dystrophy Canada - fundraiser by West Lore fire department
Instruction: File
32. Ministry of Industry - Federal Government Program -Community Adjustment
Fund
Instruction: File
33. Middlesex Hospital Alliance - SMGH Balances the Books
Instruction: File
34. Lower Thames Valley Conservation Authority - Minutes of April 301h, 2009
Instruction! File
35. Ministry of Municipal Affairs & Housing - Affordable Housing Strategy
Consultations Launched
Instruction: File
36. Elgin County & the Municipality of Durham win AMCTO's E.A. Danby Award
Instruction: File
37. Hydro One Networks Inc. - Power Outage & Emergency Contact Numbers
Instruction: File
38. Steve Peters - Press Release - Funding for local public schools
Instruction: File
39. Ontario Flue-Cured Tobacco Growers' Marketing Board - new structure
Instruction: File
40. MPAC - 2008 Annual Report and Financial Statements
Instruction: File
41. Information and Privacy Commissioner/Ontario - 2008 Annual Report
Instruction: File
42.* Optimist Club of West Lorne re: food van in Miller Paris
Instruction: See comments above
43*. Canada Day Committee re: Canada Day
Instruction: pins to be provided
A-q
June 11109... Pg 9 of 10
RES. NO. 17 Moved by Balint
Seconded by Wiehle
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2009-42 - WASTE DISPOSAL AGREEMENT (CITY OF
TORONTO)
RES. NO. 18 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-Law to
enter into a waste disposal agreement with the County of Elgin, City of
Toronto, Town of Aylmer, Township of Malahide, Municipality of Bayham,
Municipality of Central Elgin and Municipality of Dutton/Dunwich and this
shall be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 19 Moved by Wiehle
Seconded by Balint
RESOLVED that a By-law to enter into a waste disposal agreement with
the County of Elgin, City of Toronto, Town of Aylmer, Township of
Malahide, Municipality of Bayham, Municipality of Central Elgin and
Municipality of Dutton/Dunwich and finally passed, signed, sealed and
numbered By-law Number 2009-42 - Waste Disposal Agreement (City of
Toronto)
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2009-43 - AMEND PARKING BY-LAW NO. 2001-50
RES. NO. 20 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
amend By-law No. 2001-50 - Parking By-law and this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 21 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By-law to amend By-law No. 2001-50 - Parking By-law
be now read a third time and finally passed, signed, sealed and numbered
By-iaw Number 2009-43 - Amend Parking By-law No. 2001-50
DISPOSITION: Carried
SUBJECT: FORDHAM MOTORS
The Deputy Mayor reported that he has had discussions with Mr. Ron Fordham
regarding GM. Mr. Fordham is going to fight GM about the closing of his dealership.
The Deputy Mayor suggested a letter of support be sent to GM and the members of
Parliament. Council agreed. Mr. Fordham to provide a letter for the Mayor's signature.
SUBJECT: COUNCIL ANNOUNCEMENTS
The Mayor reported that he and Duncan McPhail had met with the Executive Director of
the WECHC regarding the Ontario Early Years program. It was reported that the
WECHC is receiving their funding from the Health Ministry, no new service is being
provided.
A-16
June 11109... Pg 10 of 10
Councillor Balint thanked Council on behalf of the Community Policing Committee for
the appreciation dinner. Does our insurance cover the Community Policing Committee?
Councillor Bodnar reported that the Terms of Reference for the source water protection
were approved on April 161".
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 22 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting held on June 11th, 2009 this shall
be the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 23 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By-law to confirm the proceedings of the meeting held
on June 11th, 2009 be now read a third time and finally passed, signed,
sealed and numbered By-law Number 2009-44 - Confirming By-law June
11 2009
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 24 Moved by Wiehle
Seconded by Balint
RESOLVED that this Regular Meeting of Council shall adjourn at 4:35 p.m.
to meet again June 25, 2009.
DISPOSITION: Carried
These minutes were adopted on the 9th day of July, 2009.
Mayor
Clerk
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
COURT OF REVISION
WEST ELGIN COUNCIL CHAMBERS
JUNE 11, 2009
MEMBERS PRESENT: Chairman: Mary Bodnar
Members: Graham Warwick, Jonathan Wolf, Bernie
Wiehle, Trudy Balint
STAFF PRESENT: Norma Bryant Clerk
SUBJECT: COURT OF REVISION - GRAHAM BRANCH DRAIN
Also in attendance: Adam Sullo, Dillon Consulting
RES. NO. 1 Moved by Wiehle
Seconded by Balint
RESOLVED that the Court of Revision for the Graham Branch
Drain be convened.
DISPOSITION: Carried
The Clerk informed those present that no written appeals had been received.
RES. NO. 2 Moved by Wolf
Seconded by Warwick
RESOLVED that the assessment on the Graham Branch Drain be
confirmed as per the Engineer's report.
DISPOSITION: Carried
RES. NO. 3 Moved by Balint
Seconded by Wiehle
RESOLVED that there being no further business, the Court of
Revision on the Graham Branch Drain be adjourned.
DISPOSITION: Carried
These minutes were adopted on the 9"h day of July 2009.
MAYOR
CLERK
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
JUNE 25, 2009
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wiehle
Councillors Trudy Balint, Jonathan Wolf, (arrived at 10:10
a.m.) Mary Bodnar
STAFF PRESENT: Joanne Groch
Norma Bryant
Lloyd Jarvis
ALSO PRESENT: Ted Halwa
Administrator/Treasurer
Clerk
Water Superintendent
Planning Consultant
DECLARATION OF PECUNIARY INTEREST:
None
SUBJECT: ADOPTION OF AGENDA
RES. NO. 1 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin approves
the agenda for June 25, 2009 as printed and circulated with the following
additions:
• Correspondence from Ministry of Municipal Affairs and
Housing re: Community Improvement Plan
• By-law No. 2009-46 - Branch A and B of Wismer Drain No. 2
• Sunlife shares
• Cleaning Contract for West Elgin Complex and West Lorne
Firehall - renewal
• Centre Ice Youth Centre - community festival and waiver of
fees for arena
DISPOSITION: Carried
Council recessed to hold a public meeting for rezoning application (Conway) and
resumed their meeting thereafter.
SUBJEC: PROPOSED SEVERANCE - PART LOT 6, CONCESSION 14 (MILLER)
Also in attendance: Robert & Audrey Miller, Norm Miller
The Planner presented his report noting the issues that need to be addressed: frontage
on a public road for retained and severed; top-of-bank restrictions; legal right-of-way for
the retained lot; servicing. He noted that it is standard practise that in granting consents
that the severed and retained comply with the zoning by-law.
A-13
June 25109...Pg 2 of 8
The Planner noted that there is access available off Douglas Street, but the length
needs to be determined. It would not provide the required frontage but could
accommodate access to the lot. The Administrator noted that the travelled portion of
Douglas could possibly be extended. The owners would be responsible for bringing that
portion of the road up to municipal standards. The Planner noted that frontage on a
public road is not achievable for the retained lot; it needs a legal right-of-way registered
on title. Mr. Robert Miller reported that they are in the process of getting a right-of-way
over the Yacht Club lands registered.
A holding zoning designation was discussed. This would be removed upon resolving
the issue of distance from the top-of-bank for construction, provision of a geotechnical
report regarding the stability of the slope, waste disposal, construction of road. Zoning
to permit zero frontages on a public road for the retained parcel could be a condition of
severance.
The Administrator enquired when would sewage disposal be reviewed? The Planner
noted at building permit stage. She enquired if the Land Division Committee would look
at sewage disposal at the consent stage; would they create a lot that may not be
serviced. The Planner noted that this is a lot addition, top-of-bank is a larger issue than
sewage. The Administrator noted that the usually a severance is created for a
buildable lot, this lot is different. It should be clear that just because there is a
severance that does not automatically mean a building permit could be issued.
Upon an enquiry by the Mayor, the Planner noted that the conditions to lift the holding
designation could be in the by-law. It was agreed that this is a good idea.
A separate application may be required for the right-of-way in perpetuity. Mrs. Miller
asked why this is necessary, if municipality has access. The Administrator noted that
just because the municipality has a right-of-way over lands, it does not mean the
municipality can grant access to someone else. A public access for walking is different;
a legal opinion would be required.
The Planner referred to the provision of public access over the block of land at the end
of Douglas Street. Mrs. Miller noted that those lands are not part of this application and
disagreed.
The Planner will prepare the proposed conditions of severance for Council review.
SUBJECT: COMMUNITY IMPROVEMENT PLAN
The Planner noted that the formal public meeting is tonight. His presentation will
concentrate on implementation issues. The public will have the opportunity to comment.
Where do we go from here? He referred to the letter from Ministry of Municipal Affairs
and Housing.
SUBJECT: OFFICIAL PLAN
The Planner reported that he and the Clerk have met twice with Ministry of Municipal
Affairs and Housing. We are going through their list of comments. OMAFRA and
Ministry of natural Resources have joined our discussions. We have not had
discussions with MOE or Culture yet.
The Planner left the meeting.
AA
June 25/09...Pg 3 of 8
SUBJECT: HOURS OF WORK
Council reviewed a report from the Roads Superintendent regarding part-time
employees being entitled to being paid for minimum call-out. This is not presently
permitted in our policies.
RES. NO. 2 Moved by Balint
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin authorizes
the Hours of Work policy be changed so that temporary part-time road
employees be entitled to a minimum call out time and be paid accordingly,
at the discretion of the Road Superintendent. Effective April 1, 2009.
DISPOSITION: Carried
SUBJECT: TENDER FOR GRAY LINE WATERLINE EXTENSION
Also in attendance: Water Superintendent
Council received a report from Spriet Associates on the tenders received for the Gray
Line waterline extension. It was noted that the tenders were sent to contractors that are
capable of boring construction.
Delway Contractors
G.W. Clarke Drainage Contractors
Birnam Excavating
Henry Heyink Construction
CONTRACT PRICE (plus GST)
$31,100.00
$35,864.06
$45,242.43
$62,940.00
RES. NO. 3 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender from Delway Contractors Ltd. in the amount of $31,100.00 plus
taxes for Gray Line Watermain extension.
DISPOSITION: Carried
SUBJECT: WATER POLICY RE: NUMBER OF CONNECTION
Council reviewed a policy regarding the procedures of the Water Department. Presently
only one house connection is permitted for each lot serviced. In rural areas there can
be large distances between buildings on the same property. If a second connection is
allowed, the owner would be required to pay for the capital cost for the second
connection and meter charges etc. The granting of a second connection would not
mean that a severance is permitted or approved for the property.
RES. NO. 4 Moved by Wiehle
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin authorizes
the procedures for the Water Department be changed to allow for more
than one connection per lot in the rural areas providing there are no
technical or safety reasons as to the contrary.
DISPOSITION: Carried
The Water Superintendent left the meeting.
A-)5
June 25/09...Pg 4 of 8
SUBJECT: SPRING MONITORING REPORT
Council reviewed the draft spring monitoring report prepared by WESA for the landfill
site.
RES. NO. 5 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin accepts the
Spring 2009 Monitoring Report for the landfill site as prepared by WESA.
DISPOSITION: Carried
SUBJECT: TENDER FOR HOUSEHOLD HAZARDOUS WASTE DAY
Council received the following tenders for a Household Hazardous Waste Day. It was
noted that the tenders were based on estimated quantities. Final costs will be based on
actual volumes received:
Hotz Environmental Buckham Transport
Activity based costs $ 3,650,00 $ 3,000.00
Phase One Materials - post collection costs $13,508.75 $21,065.00
Non-phase one materials - post collection costs $ 1,985.00 $ 3,990.00
TOTAL (PLUS TAXES) $19,143.75 $28,055.00
RES. NO. 6 Moved by Wolf
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
tender of Hotz Environmental in the amount of $19,143.75 plus taxes for
operation of a Household Hazardous Waste Day, final amount will be
based on actual volumes.
DISPOSITION: Carried
SUBJECT: QUOTATION FOR PHONE UPGRADE
The Administrator reported that our service provider has submitted a quotation for
phone system upgrade.
RES. NO. 7 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin accepts the
quotation of Minitel Communication Corporation in the amount of
$1,965.00 plus taxes for telephone upgrade.
DISPOSITION: Carried
SUBJECT: ACCESSIBILITY 1 CUSTOMER SERVICE STANDARD
The Clerk reported that the policy for Accessibility Standards for Customer Service
would be presented in the future. The Act requires all staff, council, volunteers be
trained. The County of Elgin is providing training sessions, staff have been scheduled.
Councillors need to be scheduled as well. Direction was given to the Clerk in this
regard.
SUBJECT: SUMMER MEETING SCHEDULE
RES. NO. 8 Moved by Balint
Seconded by Wiehle
RESOLVED that Council authorize the cancelling of the August 27'h, 2009
meeting.
DISPOSITION: Carried
A-1b
June 25109...Pg 5 of 8
SUBJECT: CONSIDERATION MEETING - BRANCH 'A AND `B' WISMER DRAIN
NO. 2
RES. NO. 9 Moved by Balint
Seconded by Wiehle
RESOLVED that Council consider the Engineer's Report on Branch 'A'
and 'B' of the Wismer Drain No. 2.
DISPOSITION: Carried
The Clerk reported that correspondence had been received from the Lower Thames
Valley Conservation Authority, which indicated no objections.
The Clerk reported that a drainage report was prepared under Section 4 of the Drainage
Act. The work is the result of a collapsed tile and flooding. The tile under the roadway
has also collapsed. The recommended works were reviewed. It was noted that the
Drainage Superintendent met with Ken and Steve Okolisan and reviewed the report.
The owners want to proceed as soon as possible.
RES. NO. 10 Moved by Bodnar
Seconded by Balint
RESOLVED that the Engineer's Report for Branch 'A' and 'B' of the
Wismar Drain No. 2, be accepted and the Clerk is instructed to draw up
the necessary by-law.
DISPOSITION: Carried
SUBJECT: BY-LAW NO. 2009-46 -BRANCH `A' AND `B' WISMER DRAIN NO. 2
RES. NO. 11 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a bylaw to
provide for drainage works in the Municipality of West Elgin in the County
of Elgin to be called and known as the Branch 'A' and 'B' of the Wismer
Drain No. 2 and that this shall constitute the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
SUBJECT: SUNLIFE SHARES
RES. NO. 12 Moved by Balint
Seconded by Wolf
RESOLVED that Mayor Graham Warwick or Deputy Mayor Bernie Wiehle
and Clerk Norma Bryant or AdministratorlTreasurer Joanne Groch be and
they are hereby authorized on behalf of the P.U.C. of West Lorne now
known as the Municipality of West Elgin to accept and convey, assign,
transfer or otherwise dispose of all shares now registered in the name of
the P.U.C. of West Lorne now known as the Municipality of West Elgin or
held or owned by the P.U.C. of West Lorne now known as the Municipality
of West Elgin and to sign and execute on behalf of the P.U.C. of West
Lorne now known as the Municipality of West Elgin all and any instruments
of acceptance and transfer and other documents whenever necessary or
proper to effectuate the same with full power to appoint any attorneys with
full power of substitution therein and that any and all instruments of
acceptance and transfer and other documents in connection therewith
heretofore signed and executed on behalf of the P.U.C. of West Lorne now
known as the Municipality of West Elgin in accordance with the authority
set out above are hereby ratified and confirmed.
June 25/09...Pg 6 of 8
Balint
Yes
X
No
Bodnar
Yes
X
No
Wiehle
Yes
X
Nc
Wolf
Yes
X
No
Warwick
Yes
X
No
DISPOSITION: Carried
SUBJECT: CLEANING CONTRACT RENEWAL
RES. NO. 13 Moved by Wolf
Seconded by Balint
RESOLVED that the Council of the Municipality of West Elgin authorizes
the renewal of the cleaning contract for the West Elgin Community
Complex and West Lorne Fire Hall with Robyne Burn in the amount of
$545.90 per month plus taxes.
DISPOSITION: Carried
SUBJECT: BY-LAW NO, 2009.45 - ZONE AMENDMENT (CONWAY)
RES. NO. 14 Moved by Balint
Seconded by Wiehle
RESOLVED that the mover be granted leave to introduce a By-law to
amend Township of Aldborough Zoning By-law No. 90-50, to change the
zoning of lands in Part of Lot 13, Concession 12, from the Agricultural (A1)
Zone to the Special Agricultural (A2) Zone and to the "site-specific"
Agricultural (A1-67) Zone, and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO. 15 Moved by Wiehle
Seconded by Balint
RESOLVED that a by-law to amend The Township of Aldborough Zoning
By-law No. 90-50 to change the zoning of lands in Part of Lot 13,
Concession 12, from the Agricultural (Al) Zone to the Special Agricultural
(A2) Zone and to the "site-specific" Agricultural (A1-67) Zone and shall
now be read a third time and finally passed, signed, sealed and numbered
By-law Number 2009-45 - Zone Amendment - Conway
DISPOSITION: Carried
SUBJECT: CORRESPONDENCE
1.* Tom McCallum re: Ontario Early Years Program
Instruction: see discussion below
2.* South Central Ontario Region (SCOR) meeting - June 30th, 6:30 p.m.
Instruction: Deputy Mayor will attend
3.* Hydro One - notice of completion of ESR for Duart Transformer Station
Instruction: File
4.* Elgin-St. Thomas United Way - Chilli Cook-off, September 17th
Instruction: File
5.` Ministry of Municipal Affairs and Housing - Community Improvement Plan
Instruction: File
M
June 25/09...Pg 7 of 8
6. Centre Ice Youth Centre - request for waiving of rental fees for arena
Instruction:
RES. NO. 16 Moved by Balint
Seconded by Wiehle
RESOLVED that Council of the Municipality of West Elgin authorize the
payment of rental fees for the use of the West Elgin Arena on July 10,
2009 for the Second Annual Music and Art in the Park.
DISPOSITION: Carried
RES. NO. 17 Moved by Wolf
Seconded by Bodnar
RESOLVED that the correspondence be dealt with as per the instructions
of Council as noted.
DISPOSITION: Carried
SUBJECT: UPDATE ON TINY TOTS
The Mayor referred to the letter received from Tom McCallum. He suggested that a
letter be sent to the Ministries noting our disappointment and the importance of the
programs to our community. He also noted that parents are sending letters.
Councillor Balint reported that the Board has met and made some changes, which
hopefully will keep programs running. New Ministry of Education funding may help. A
letter from Council is a good idea.
The Administrator reported that staff are assuming additional duties. The Mayor
suggested that the RDO position should report to the Administrator and provide monthly
written reports to Council and attend council meetings, as do the Superintendents.
SUBJECT: ERIE FLOORING
Councillor Wolf reported that he has met with the Plant Manager of Erie Flooring. Due
to financial problems with Dynamotive, the boilers have not been built yet. Equipment is
on site but has not been installed. It will take 6 months to construct and become
operational.
SUBJECT: CLOSED SESSION
RES. NO. 18 Moved by Balint
Seconded by Wiehle
RESOLVED that the Council of the Municipality of West Elgin adjourn to a
closed session to discuss:
• A proposed or pending acquisition or disposition of land
• Litigation or potential litigation
DISPOSITION: Carried
RES. NO. 19 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin do now rise
and report.
DISPOSITION: Carried
SUBJECT: FENCES BY-LAW
The Clerk reported that the Court has laid a guilty charge, two fines and a prohibition
order against the owner.
Mi.
June 25/09...Pg 8 of 8
SUBJECT: CONFIRMATION BY-LAW
RES. NO. 20 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law to
confirm the proceedings of the meeting of Council held on June 25th, 2009
and this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO. 29 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By-law to confirm the proceedings of the meeting of
Council held on June 25"', 2009 be now read a third time and finally
passed, signed, sealed and numbered By-law Number 2009-47-
Confirming By-law June 25 2009
DISPOSITION: Carried
SUBJECT: ADJOURNMENT
RES. NO. 22 Moved by Wolf
Seconded by Bodnar
RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m.
to meet again on July 9, 2009.
DISPOSITION: Carried
These minutes were adopted on 91h day of July, 2009.
MAYOR
CLERK
~ - ~,o
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
JUNE 25, 2009
MEMBERS PRESENT: Mayor Graham Warwick, Deputy Mayor Bernie Wlehle
Councillors: Trudy Balint, Mary Bodanr, Jonathan Wolf
STAFF PRESENT: Norma Bryant Clerk
ALSO IN ATTENDANCE: Ted Halwa Planning Consultant
SUBJECT: REZONING - PART LOT 13, CONC XII - CONWAY
Also in attendance: Elaine & John Conway
The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present
that notice of this meeting had been given under Section 34(12) of the Planning Act by
prepaid first class mail to all assessed owners within 150 metres of the subject property
as well as provincial agencies and ministries as prescribed by regulation.
Correspondence was received from the Lower Thames Valley Conservation Authority
indicating no objections.
The proposed amendment would change the zoning of the lands lying on the east side
of Kerr Road, south of Silver Clay Line, comprising part of Lot 13, Concession XII, from
the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to a 'site-specific'
Agricultural (A1-#) Zone.
The rezoning is necessary to maintain compliance with the Zoning By-law and to fulfill a
condition of consent imposed by the County of Elgin Land Division Committee in
granting permission to create a lot (Application for Consent E9/09) out of the subject
lands for the purpose of disposing of a surplus farm dwelling.
The lands proposed to be rezoned Special Agricultural (A2) comprise a frontage of 80.8
metres (265 ft), a depth of 94.5 metres (310 ft) and an area of 7,632 square metres (1.9
acres). The parcel is occupied by a single unit dwelling (circa 1900), shop and barn. No
change in use is proposed. The parcel satisfies the minimum lot area, maximum lot area
and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of
the A2 zone.
The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise a frontage
of 302 metres (990 ft) on Silver Clay Line, a flankage of 590 metres (1,935 ft) on Kerr
Road and an area of 22 hectares (54.1 acres). The parcel is devoid of buildings or
structures. No change in use is proposed. The 'site-specific' (i.e. A14) zoning would
prohibit a dwelling being erected on the lands consistent with the Provincial Policy
Statement and in conformity with the Township of Aldborough Official Plan.
A-a,i
June 25109 ...Pg 2 of 2
The subject lands are designated `Agricultural' in the Township of Aldborough Official
Plan.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Bodnar
Seconded by Balint
RESOLVED that the Public Meeting concerning a proposed Zoning By-law
Amendment for lands located at part of Lot 13, Concession 12 be
adjourned.
DISPOSITION: Carried
These minutes were adopted on this 91h day of July, 2009.
MAYOR
CLERK
C- Io,,-
JUNE 2009 ROADS REPORT
1. County Road #3 paving was begun. A new process involving a shuttle
buggy that feeds the asphalt into the paver is being used. This reduces
the number of times the paver has to stop, which makes for a smoother
riding surface. The extra width being laid is making for quite the looking
road.
2. Queen Street east of Furnival Road waterline replacement was begun.
The delivery of excavated material to Kintyre line was completed, and
with the addition of some heavy clay from Carrol line the edge of road
build up was completed and should stay in place.
3. Road base build up with "B" gravel on Hoskins line is completed and is
now being topped with "A "gravel.
4. Roadside grass mowing is well underway with most of our roads having
received a first cut.
5. Brine has been spread on all roads except for the ones that have yet to be
regravelled.
Paul Van Vaerenbergh C.R.S.I.
Roads Superintendent
07/06/2009 09:39 5197680577 WEST ELGIN ARENA PAGE 01/01
C- a61
West Elgin Recreation Report
July 9 2009
• Two days after opening the washrooms in Miller Park at 9 am we had to replace a broken
hinge in the men's side .of the washrooms, one day after that we caught 3 youth in the
washrooms smoking up. The hinge in the men's washroom has to be ordered; we removed
one of the hinges at the ladies washroom stall at the marina to facilitate using the one stall
in the men's washroom for Canada Day.
• Bill from the nature club has contacted me and watering of the trees will begin later this
week. Also, he inquired as to when we would be able to cut the grass down there as well.
We will look after the rough areas and would like us to cut the finer areas.
• The flower boxes are being watered every day that watering is required. After consulting
with the growers at Masfranes it is recommended that the hanging baskets do get watered
and fertilized every day.
• The weeds in the business area have gotten away from us; however before this council
meeting they will be trimmed down and sprayed. I have yet to receive the letter from a
local sprayer that gives him permission to spray other than a schedule 11 pesticide.
Therefore we have purchased a schedule 11 pesticide Eco-Clear{ and will be applying and
reapplying as necessary. Sorry for the delay with respect to this matter.
• The West Elgin Community Pool is operational and functioning well. Swimming lessons are
not as well attended as last year; however we did expect this downturn.
The West Elgin Day Camp is also operational and again attendance is down from last year,
which may or may not have been impacted by the road work on Queen Street.
• We have had reports of people going into and smoking in the horse barns after hours, or
when no one from the Rodney Driving Club is present. There will be signs posted and the
Police will be contacted to try and beef up their presence here.
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
TO:
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM:
LORNE McLEOD, CHIEF BUILDING OFFICIAL
DATE:
July 9, 2009
RE:
BUILDING REPORT FOR MONTH OF April, 2009
No. of Permits Issued for Month of April
2009
2008
SFD
New/Additions
5
1
Units
Demolitions
Storage
New/Additions
1
Buildings
Demolitions
Garages/
New
Car Ports
Demolitions
Farm
New/Additions
1
5
Buildings
Demolitions
Other
New
3
Demolitions
Septic Permits
1
3
Estimated Value
for Month of April
$422,166.00
$207,944.00
Permit Revenue for Month of April
$ 3,033.49
$3,089.76
No. of Permits Issued for year to date
SFD
New/Additions
7
3
Units
Demolitions
Storage
New/Additions
2
1
Buildings
Demolitions
Garages/
New
Car Ports
Demolitions
Farm
New/Additions
3
6
Buildings
Demolitions
Other
New
1
6
Demolitions
Septic Permits
2
6
Estimated Value
for Year
$568,365.00
$1,875,444.00
Permit Revenue for Year
$ 4,826.65
$14,734.86
-~c~
O Arep ortslbIdg. report. monthly, -doc
MUNICIPALITY OF WEST ELGIN
MONTHLY REPORT
TO:
COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM:
LORNE McLEOD, CHIEF BUILDING OFFICIAL
DATE:
July 9, 2009
RE:
BUILDING REPORT FOR MONTH OF May, 2009
No. of Permits Issued for Month of May
2009
2008
SFD
New/Additions
7
4
Units
Demolitions
Storage
New/Additions
Buildings
Demolitions
Garages/
New
Car Ports
Demolitions
1
Farm
New/Additions
1
2
Buildings
Demolitions
Other
New
1
2
Demolitions
Septic Permits
2
3
Estimated Value
for Month of May
$470,225.00
$328,000.00
Permit Revenue for Month of May =
$ 3,593.48
$3,304.00
No. of Permits Issued for year to date
SFD
New/Additions
14
7
Units
Demolitions
Storage
New/Additions
2
1
Buildings
Demolitions
Garages/
New
I
Car Ports
Demolitions
Farm
New/Additions
4
8
Buildings
Demolitions
2
Other
New
2
8
Demolitions
Se tic Permits
4
9
Estimated Value
for Year
$1,038,590.00
$2,203,444.00
Permit Revenue for Year
$8,420.33
$18,038.86
C-36
O Arep ortslb ldg.rep ort. monthly.. doe
c-4q
MUNICIPALITY OF WEST ELGIN
WATER WORK REPORT --June, 2009
Attention: Council
1. Queen Street water line construction east and west of the Furnival Road intersection in
Rodney is on schedule for completion by the end of July to early August, 2009. All the
existing water customers west of the Furnival Road intersection on Queen Street and
Sanford Street as well as all the side street tie ins were completed and their water supply
transferred to the new installed water lines on July 1St, 2009. New concrete curbs, lawn
restoration and new paving will be done over the next few weeks. Over the next couple
weeks the same process will be completed on the easterly part of Queen Street.
2. The new laundry room for two new washers and dryers were installed and in operation
July 3, 2009. Everybody at the Port Glasgow trailer park likes the new convenience.
3. Several maintenance activities were completed by the water department during the month
of June, 2009.
4. The new water treatment plant is operating reasonably well but, still has a few
operational hiccups that are being worked on.
5. The demolition of buildings and removal of underground water storage tanks have been
completed at the old water treatment plant. Grass seeding and other restoration work was
completed by "Stone Town" general contractor on June 26, 2009.
6. Any new or unfinished business for discussion.
Lloyd Jarvis
C 5a
Appendix C
Rural Development Officer Monthly Report For the month: 05/27 to 06/23
Submitted by: Monica Pelcz Host Organization Municipality of West Elgin
Work Experience
Measurement: (Tell us about
Status Update: (Tell us how you are doing in working
the projects and activities which
toward the details of your work plan)
you are involved in as a RDO .
WL Chamber initiatives:
Data base, In progress, completion date has been
profit & Not for Profit Data
pushed back, no time line.
Base - Merging several Excel
Attend monthly meetings, letter to be drafted and
data bases of name/address
sent to all org/ser clubs to send info on their
& phone numbers. Attend
groups to update community calendar.
Monthly meetings. On
Canadian Subsidy Directory CD has been ordered.
committee for upgrade of WL
Researching other Chamber of Commerce web sites,
Chamber Web site.
for information & ideas for member content.
Facilitator/organizer for
Attended Elgin Business Women Network, evening
initiative of community type
workshop. Initiated meeting with Elgin Business
fair with business/non-
Resource Centre (CFDQ & Economic Development &
profit/service clubs.
Tourism Elgin, to co-ordinate a community fair type
event in the West, to facilitate networking between
business owners, non-profit and service clubs to
develop partnership initiatives. First meeting set
]uly gth/Og.Looking to hold in Sept/Oct of this year.
Municipality of West Elgin
Continue to research several sites & meet and greet
Initiatives: Meet & Greet of
organizations, information being organized in
several organizations
working binder.
/individuals collecting
information and organizing
in binder
Researching Web sites, for
To start data base for grants, applications &
grants, available resources,
proposals
bringing info back to
decision makers.
Other Municipality of West
Attend Tiny Tots Board meeting. Looking into grant
Elgin initiatives
to support the reconstruction of their organization.
Advocate for the ROO position: Assisting FRL in
securing funding for a pilot model in regards to the
RDO program. Municipality of West Elgin and the
present RDO position has been chosen to be part of
this new intiative.
Letter to be drafted and sent to several org/ser
clubs for their information to include in Community
Calendar. Draft an Ad for the chronicle educating
public of the new calendar.
Attend Canada Day Committee meetings. Attend
and a member of the child wellness committee.
Attended public meeting June 4th. Concerning Port
Glasgow Pier Extension.
Centre Ice Youth Centre - Manager/Supervisor
Foundation of Rural Living Participate in monthly coaching and mentoring,
monthly WebEx training, attended (2) day event in
Guelph June 16th and 17th. Advocate for FRL and
RDO program to local, municipal, county and
regional organizations. Along with MPP & MP
government officials.
Arts & Cookery Bank Gathering and completing Data Collection sheets of
Annual Events, for CAR (50) plus events for the
Municipality of West Elgin, Dutton Dunwich,
Southwest Middlesex & Newbury
Working with MPoWER Attend monthly meetings, Helping with Cactus,
Cattle & Cowboys event, working with Relish Elgin
for Brochure. Keying information onto Tourism
Elgin Website
Centre Ice Youth Centre organize/facilitate and attend monthly meeting.
Work with volunteers at the youth centre,
organizing and overseeing the operation of centre.
Dutton Dunwich decided they will not be helping
with any funding. Dare to Dream application
granted! Will be begin working with youth in July to
have this project completed by October. YWCA
youth placement worker in place, I am acting
supervisor/ mentor for this position. Letter has
been sent to Elgin St Thomas Youth Employment
Counseling Centre asking their Board of Directors to
consider becoming the governing body of Centre Ice
and taking over the day to day operations. We have
received notification that the Centre was successful
in receiving the Heritage grant submitted last year,
for funding of our 2009 Music & Art in the park
event. June 19th event over, now organizing July
10th's event as part of the two day event for this
grant. Working in conjunction with the YWCA rec.
staff to host games and face painting for Canada
Day, along with organizing and facilitating a skate
board demonstration. Will be hosting bbq at the
cattle and cactus cowboy event on July 18th.
Opportunities - Challenges/ Learning's: (What were the highlights of your placement
this month? Include newspaper articles, pictures or material you would like to share. What
were some of the challenges you faced this month? How did you overcome them?
Initiated and set meeting with John Regan and Gordon Hall of Elgin Business
Resource Centre (CFDC) & Alan Smith of Economic Development Elgin. Met with
Gordon Hall, further meetings being scheduled. To Organize and facilitate a
community fair type event in the West, for networking between business owners,
non-profit and service clubs to develop partnership Initiatives. Centre Ice hosted a
full day event for the community, a lot of organizing was put into the event,
unfortunately we did not have a lot of community residents come to event. Many
say it takes years for an event to take hold. Assisted in providing information to
complete M OWER brochure.
Learning & Skill Enhancement
Tell us about the learning activities that you engaged in that enhanced your skills and
knowledge Both through FRL's Learning Centre & independent opportunities)
Attended two day workshop in Guelph which was hosted by FRL. Very educational and
inspiring.
Attended several WebEx training sessions, hosted by FRL, and furthered my knowledge on
rant writing.
Learning's/Challenges: (How did you use what you learned this month in your
placement?)
Please see above
Job Search
Tell us about activities you engaged in to seek full time employment. (job applications,
interviews networking)
Through networking with Municipal / Government Agencies & Provincial and
Federal leaders, looking for future full time employment, with FRL or County
initiatives for Community Development.
Opportunities/Challenges: (What networks, resources, etc. were helpful to you in your
job search this month?
Please see above
Additional Comments:
Very much enjoying this placement, thank you
X I have FRL Expenses to claim this month and have sent original documentation
to meet the deadline.
I have incurred no FRL expenses this month.
RDO Signature
Supervisor's Signature
Return the completed form to the Foundation of Rural Living by the last Wednesday of every
month by email to gracegruberCafrl.on.ca, with signed copies to follow by mail. Thank
you for your assistance.
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MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Cha ter: Human Resources Index No. HR-8.1
Section: Accessibilit Standards
Effective Date:
Subject: Customer Service Revision Date:
Pa e: 1 of 17
C 10-
1 BACKGROUND:
1.01 The Accessibility for Ontarians with Disabilities Act, 2005 (the "AODA") is a Provincial Act with the
purpose of developing, implementing and enforcing accessibility standards in order to achieve
accessibility for persons with disabilities with respect to goods, services, facilities,
accommodation, employment, buildings, structures and premises.
1.02 Under the AODA, Ontario Regulation 429107 entitled "Accessibility Standards for Customer
Service" came into force on January 1, 2008. That Regulation establishes accessibility standards
specific to customer service for public sector organizations and other persons or organizations
that provide goods and services to members of the public or other third parties.
2 PURPOSE:
2.01 The purpose of the Customer Service Standards Policy is to fulfill the requirements set out in
Ontario Regulation 429107 to establish a policy for the Municipality of West Elgin for governing
the provision of its goods or services to persons with disabilities.
3 POLICY:
3.01 The Municipality of West Elgin shall use reasonable efforts to ensure that its policies, practices
and procedures are consistent with the following principles;
(a) The goods or services will be provided in a manner that respects the dignity and
indepedence of persons with disabilities.
(b) The provision of goods or services to persons with disabilities, and others, will be integrated
unless an alternate measure is necessary, whether temporarily or on a permanent basis, to
enable a person with a disability to obtain, use or benefit from the goods or services.
(c) Persons with disabilities will be given an opportunity equal to that given to others to obtain,
use and benefit from the goods or services.
(d) Persons with disabilities may use assistive devices and/or support persons in the access of
goods and services.
3.02 This policy applies to all persons who deal with members of the public or other third parties on
behalf of the Municipality of West Elgin, whether the person does so as an employee, member of
Council, agent, volunteer, student on placement, or otherwise and all persons who participate in
developing Municipal policies, practices and procedures governing the provision of goods and
services to members of the public or other third parties.
4 IMPLEMENTATION:
4.01 Su ort Persons
(a) Support person means, in relation to a person with a disability, another person who
accompanies him or her in order to help with communication, mobility or with access to
goods or services.
(b) The Municipality of West Elgin will allow people with disabilities the opportunity to be
accompanied by a support person in all Municipal owned and/or operated public facilities.
The Municipality reserves the right to request the person with a disability be accompanied
by a support person, in the event that it is considered necessary to protect the health and
safety of the person with a disability or others on the premises.
MUNICIPALITY OF WEST (ELGIN POLICY MANUAL
Chapter: Human Resources Index No. HR-8.1
Section: Accessibility Standards Effective Date:
Subject: Customer Service Revision Date:
Page: 2 of 17
(c) The Municipality of West Elgin will waive fees for support persons who accompany a person
with a disability, into facilities where admission is charged.
(d) A member of the public should notify a staff member in advance, if possible, that a support
person would be accompanying a person with a disability to a facility where admission is
charged.
4.02 Assistive Devices
(a) The Municipality of West Elgin will allow persons with disabilities to use their own personal
assistive devices to obtain use or benefit from the services offered by the Municipality of
West Elgin.
4.03 Feedback Process
(a) Feedback from the public is welcome as it may identify areas that require change and
encourage continuous service improvements.
(b) The Municipality accepts feedback from the public through the following methods:
i) In Person
ii) By e-mail
iii) Telephone
iv) Written complaints 1 suggestions
(c) Should a member of the public wish to make a complaint regarding the service they have
received:
i) The member of the public with the complaint or concern should have a discussion
with the staff person at the Municipality of West Elgin who is involved in the
situation.
ii) Should the discussion not resolve the complaint or the member of the public is
uncomfortable discussing the issue with the staff person, the member of the public
should fill out a complaint form. A staff person can assists the member of the public
with the complaint form in a manner that takes into consideration their disability.
iii) The information to be provided by the member of the public should include their
personal contact information, the date, a description of the complaint, and what the
member of the public requests to resolve the complaint. This information should be
documented on the complaint form.
iv) The complaint should be forwarded to the Accessibility Coordinator, the department
head and the Administrator.
V) The department head will attempt to resolve the complaint in a timely manner, with
the assistance of the Accessibility Coordinator.
vi) The member of the public will be contacted once a resolution has been reached.
(d) Should a member of the public wish to provide the Municipality of West Elgin with a
suggestion on how to improve our service:
i) Member of the public will inform staff member of suggestion.
ii) Staff member will assist the member of the public in filling out the complaint form,
should they require assistance.
iii) The suggestion should be forwarded to the Accessibility Coordinator, the
department head and the Administrator.
iv) Staff response should include: an explanation of how we will implement the
suggestion, a response indicating further investigation or an explanation why we
are unable to implement the suggestion.
V) All complaints and suggestion should be recorded on a complaint 1 suggestion form.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL.
i h a ter:
Human Resources
Index No.
HR-8.1
ection:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
3 of 17
(e) Complaint / suggestion forms will be available on the Municipal website and at the
municipal office.
4.04 Service Animals
(a) For the purpose of this policy, a `service animal' is defined as either:
i) A "guide dog" as defined in section 1 of the Blind Persons Rights'Act, or
ii) A "service animal" for a person with a disability
If it is readily apparent that the animal is used by the person for the reasons
relating to his or her disability; or
• If the person provides a letter from a physician or nurse confirming that the
person requires the animal for reasons relating to the disability.
(b) The Municipality will allow the person and the animal onto all Municipality of West Elgin
owned and/or operated public facilities, and will ensure that the person is permitted to keep
the animal with him or her unless the animal is otherwise excluded by law.
(c) The care and control of a service animal is the responsibility of the owner and/or support
person.
(d) Where an animal is excluded by law from the premises, the provider of goods or services
shall ensure that other measures are available to enable the person with a disability to
obtain, use of benefit from the provider's goods or services.
4.05 Format of Documents
(a) The Municipality of West Elgin will provide any document produced by the Municipality in an
alternative format upon request, unless it is not technically feasible to do so and subject to
the provisions of the Municipal Freedom of Information and Privacy Act.
(b) The alternate format should take into account the person's disability.
(c) When a request for alternative format is received and deemed feasible, staff should make
every effort to respond to the request in the most practical manner and to the satisfaction of
the requestor.
(d) If it is determined that the format requested is not feasible, then other alternative methods of
providing the information should be explored that will still meet the needs of the requestor
(e.g. explaining the information verbally).
4.06 Trainin
(a) The Municipality of West Elgin shall ensure that the following persons received training
about the provision of its goods or services to persons with disabilities:
i) Every person who deals with members of the public or other third parties on behalf
of the Municipality, whether the person does so as an employee, agent, volunteer
or otherwise.
ii) Every person who participates in developing the Municipality's policies, practices
and procedures governing the provision of goods or services to members of the
public or other third parties.
(b) The training will include a review of the purposes of the Act and the requirements of this
policy and instruction about the following matters:
i) How to interact and communicate with persons with various types of disability, as
outlined in this policy and procedures.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Cha ter:
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
4 of 17
ii) How to interact with persons with disabilities who use an assistive device or require
the assistance of a guide dog or other service animal or the assistance of a support
person, as outlined in this policy and procedures.
iii) How to use equipment or devices available on the provider's premises or otherwise
provided by the provider that may help with the provision of goods or services to a
person with a disability.
iv) What to do if a person with a particular type of disability is having difficulty
accessing the provider's goods or services.
(c) The Municipality of West Elgin will log and retain records, which will record the details of the
training provided, as well as the name of the person, location, and date the training was
completed.
(d) The Municipality of West Elgin will incorporate the training into the Health & Safety
orientation for new hires.
4.07 Service Disruption
(a) It is possible that from time to time there will be disruption in service, such as an entrance
way that is under repair, renovations that limit access to an area, or technology that is
temporarily unavailable. If the disruption in services is planned and expected, notice will be
provided on the website, over the phone, or in writing.
(b) In the event of unexpected disruption in service, notice may be provided in a variety of ways
and will be done as quickly as possible.
5 ADMINISTRATION
5.01 All members of Council, staff, volunteers or other third parties that deal with the public shall follow
this policy.
6 ATTACHMENTS
6.01 Attachment A - Best Practices and Procedures
6.02 Attachment B - Sample Forms
Council authorization: By-law No.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
5 of 17
ATTACHMENT A
BEST PRACTICES AND PROCEDURES
1 Physical
1.01 Physical disabilities include a range of functional limitations from minor difficulties in moving or
coordinating one part of the body, through muscle weakness, tremors, and paralysis. Physical
disabilities can be congenital such as Muscular Dystrophy; or acquired, such as tendonitis.
1.02 A physical disability may affect an individual's ability to:
(a) Perform manual tasks such as holding a pen, turning a key or grip a door knob
(b) Move around independently
(c) Control the speed or coordination of movements
(d) Reach, pull or manipulate objects
(e) Have strength or endurance
1.03 There are many types and degrees of physical disabilities, and not all require a wheelchair. It
may be difficult to identify a person with a physical disability.
1.04 Tips on serving customers who have physical disabilities:
(a) Speak normally and directly to your customer. Don't speak to someone who is with them
(b) People with physical disabilities often have their won way of doing things. Ask before you
help
(c) Wheelchairs and other mobility devices are part of person's personal space, don't touch,
move or lean on them
(d) Provide you customer information about accessible features of the immediate environment
(automatic doors, accessible washrooms, etc.)
(a) Keep ramps and corridors free of clutter
(b) If a counter is too high or wide, step around it to provide service
(c) Provide seating for those that cannot stand in line
(d) Be patient. Customers will identify their needs to you.
2 Hearing
2.01 Hearing loss can cause problems in distinguishing certain frequencies, sounds or words. A
person who is deaf, deafened or hard-of hearing may be unable to:
(a) Use a public telephone
(b) Understand speech in noisy environments
(c) Pronounce words clearly enough to be understood by strangers
2.02 Like other disabilities, hearing loss has a wide variety of degrees. Remember, customers who
are deaf or hard of hearing may require assistive devices when communicating.
2.03 Tips on serving customers who are deaf or hard of hearing:
(a) Attract the customer's attention before speaking. The best way is a gentle touch on the
shoulder or gently waving your hand.
(b) Always ask how you can help. Don't shout. Speak clearly
(c) Be clear and precise when giving directions, and repeat or rephrase if necessary. Make
sure you have been understood.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
B of 17
(d) Face the person and keep your hand and other objects away from your face and mouth.
(e) Deaf people may use a sign language interpreter to communicate - always direct your
attention to the Deaf person - not the interpreter.
(f) Any personal (e.g. financial) matters should be discussed in a private room to avoid other
people overhearing
(g) If the person uses a hearing aid, try to speak in an area with few competing sounds
(h) If necessary, write notes back and forth to share information
(i) Don't touch service animals - they are working and have to pay attention at all times
3 Deaf-Blindness
3.01 Deaf-blindness is a combination of hearing and vision loss. The result for a person who is deaf-
blind is significant difficulty accessing information and performing daily activities. Deaf-blindness
interferes with communication, learning, orientation and mobility. People who are deaf-blind
communicate using various sign language systems, Braille, telephone devices, communication
boards and any combination thereof. Many people who are deaf-blind use the services of an
Intervener who relay information and facilitate auditory and visual information and act as sighted
guides.
3.02 Most people who are deaf-blind will be accompanied by an intervener, a professional who helps
with communicating.
3.03 Interveners are trained in special sign language that involves touching the hands of the client in a
two-hand, manual alphabet or finger spelling, and may guide and interpret for their client.
3.04 Tips on serving customers who are deaf-blind:
(a) Do not assume what a person can or cannot do. Some people who are deaf-blind have
some sight or hearing, while others have neither.
(b) A customer who is deaf-blind is likely to explain to you how to communicate with them or
give you an assistance card or a note explaining how to communicate with them Do not
touch or address the service animals - they are working and have to pay attention at all
times
(c) Never touch a person who is deaf-blind suddenly or without permission unless it's an
emergency
(d) Understand that communication can take some time - Be patient
(e) Direct your attention to your customer, not the Intervener.
4 Vision
4.01 Vision disabilities reduce one's ability to see clearly. Very few people are totally blind. Many
have limited vision such as tunnel vision, where a person has a loss of peripheral or side vision,
or a lack of central vision, which means they cannot see straight ahead. Some can see the
outline of objects while others can see the direction of light.
4.02 Vision loss can result in:
(a) Difficulty reading or seeing faces
(b) Difficulty maneuvering in unfamiliar places
(c) Inability to differentiate colours or distances
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
7 of 17
(d) A narrow field of vision
(e) The need for birth light, or contrast
4.03 Night blindness Vision disabilities can restrict your customers' abilities to read sings, locate
landmarks or see hazards. In some cases, it may be difficult to tell if a person has vision
disability. Others ay use a guide dog or white cane.
4.04 Tips on serving customers who have vision difficulties: Verbally identify yourself before making
physical contact
(a) If the person uses a service animal - do not touch or approach the animal - it is working
(b) Verbal describe the setting, form, location as necessary
(c) Offer your arm to guide the person. Do not grab or pull.
(d) Never touch your customer without asking permission, unless it is an emergency
(e) Don't leave your customer in the middle of a room. Show them to a chair, or guide them to
a comfortable location.
(f) Don't walk away without saying good-bye
5 Intellectual
5.01 Intellectual disabilities affect a person's ability to think and reason. It may be caused by genetic
factors such as Downs Syndrome, exposure to environmental toxins, such as Fetal Alcohol
Syndrome, brain trauma or psychiatric disorders.
5.02 A person with an intellectual disorder may have difficulty with:
(a) Understanding spoken and written information
(b) Conceptual information
(c) Perception of sensory information
(d) Memory
5.03 People with intellectual or developmental disabilities may have difficulty doing many things most
of us take for granted. These disabilities can mildly or profoundly limit one's ability to learn. You
may not be able to know that someone has this disability unless you are told, or you notice the
way people act, ask questions or use body language.
5.04 As much as possible, treat your customers who have an intellectual or developmental disability
like anyone else. They may understand more than you think, and they will appreciate you
treating them with respect.
5.05 Tips for serving customers who have an intellectual or developmental disability:
(a) Don't assume what a person can or cannot do
(b) Use clear, simple language
(c) Be prepared to explain and provide examples regarding information
(d) Remember that the person is an adult and unless you are informed otherwise, can make
their own decisions
(e) Be patient and verify your understanding
(f) If you can't understand what is being said, don't pretend. Just ask again
(g) Provide one piece of information at a time
(h) Speak directly to your customer, not to their companion or attendant
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter.
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
8 of 17
6 Speech
6.01 Speech disabilities involve the partial or total loss of the ability to speak. Typical disabilities
include problems with:
(a) Pronunciation
(b) Pitch and loudness
(c) Hoarseness or breathiness
(d) Stuttering or slurring
6.02 Some people have problems communicating. It could be the result of cerebral palsy, hearing
loss, or another condition that makes it difficult to pronounce words, causes slurring or stuttering,
or not being able to express oneself or understand written or spoken language.
6.03 Some people who have severe difficulties may use communication boards or assistive devices.
6.04 Tips on serving customers with speech or language impairments:
(a) If possible communicate in a quiet environment
(b) Give the person your full attention. Don't interrupt or finish their sentences
(c) Ask them to repeat as necessary, or to write their message
(d) If you are able, ask questions that can be answered 'yes' or 'no'
(e) Verify your understanding
(f) Patience, respect and willingness to find a way to communicate are your best tools
7 Learning
7.01 Learning disabilities include a range of disorders that affect verbal and non-vernal information
acquisition, retention, understanding and processing. People with a learning disability have
average or above average intelligence, but take in and process information and express
knowledge in different ways.
7.02 Learning disabilities may result in:
(a)
Difficulties in reading
(b)
Problem solving
(c)
Time management
(d)
Processing information
7.03 Tips on serving customers with learning disabilities:
(a) Learning disabilities are generally invisible and ability to function varies greatly - respond to
any requests for verbal information, assist in filling in forms, etc with courtesy.
(b) Allow extra time to complete tasks, if necessary.
8 Mental Health
8.01 Mental health disabilities include a range of disorders, however there are three main types of
mental health disability:
(a) Anxiety
(b) Mood
(c) Behavioral
MUNICIPALITY OF WEST ELGIN POLICY M
ANUAL
Chapter:
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page-
9 of 17
8.02 People with mental health disabilities may:
(a) seem edgy or irritated
(b) act aggressively;
(c) be perceived as pushy or abrupt
(d) be unable to make a decision
(e) start laughing or get angry for no apparent reason
8.03 Tips on serving customers with mental health disabilities:
(a) Treat each person as an individual. Ask what would make him/her the most comfortable
and respect his/her needs to the maximum extent possible
(b) Try to reduce stress and anxiety in situations
(c) Stay calm and courteous, even if the customer exhibits unusual behaviour, focus on the
service they need and how you can help.
9 Other
9.01 Smell disabilities can involve the inability to sense smells or a hypersensitivity to odours and
smells. A person with a smelling disability may have allergies to certain odours, scents or
chemical or may be unable to identify dangerous gases, smoke, fumes and spoiled food.
9.02 Touch disabilities can affect a person's ability to sense texture, temperature, vibration or
pressure. Touch sensations may be reduced or heightened resulting in a hypersensitivity to
touch, temperature, or the opposite, numbness and the inability to feel touch sensations.
9.03 Taste disabilities can limit the experience of the four primary taste sensations: sweet, bitter, salty
and sour. A person with a taste disability may be unable to identify spoiled food or noxious
substances.
9.04 Other disabilities result from a range of other conditions, accidents, illnesses and diseases
including ALS, asthma, diabetes, cancer, HIV/AIDS, environmental sensitivities, seizure
disorders, heart disease, stroke and joint replacement.
9.05 Disabilities are not always visible or easy to distinguish.
MUNICIPALITY OF WEST ELGIN POLICY MANUAL
Chapter:
Human Resources
Index No.
HR-8.1
Section:
Accessibility Standards
Effective Date:
Subject:
Customer Service
Revision Date:
Page:
10 of 17
ATTACHMENT B
SAMPLE FORMS
1. Notice - Expected Service Disruption
2. Notice - Unexpected Service Disruption
3. Complaint 1 Suggestion form
4. Pamphlet- Accessible Customer Service Policy
5. Pamphlet - Understanding Accessible Customer Service
Policy HR-8.1 Attachment B.1
MUNICIPALITY OF WEST ELGIN
NOTICE
SERVICE DISRUPTION
There will be a scheduled service disruption at
. The disruptions will be from
until
These disruptions include:
(repairs to doors)
• (repairs to technology)
On behalf of the Municipality of West Elgin we would like to thank
you for your patience in this matter.
Name
Position
Phone #
Etc.
Policy HR-8.9 Attachment 8.2
MUNICIPALITY OF WEST ELGIN
NOTICE
DISRUPTION IN SERVICES
There is currently an unexpected service disruption. The
estimated time of the service disruption will be from
until
These disruptions include:
• (repairs to doors)
• (repairs to technology)
On behalf of the Municipality of West Elgin we would like to thank
you for your patience in this matter.
Name
Position
Phone #
Etc.
Policy HR-8.1 Attachment B.3
MUNICIPALITY OF WEST ELGIN
Complaint/ Suggestion Form
Name:
Telephone Number:
Address:
E-mail Address:
Department Involved:
Complaint/Suggestion:
Information will be collected and sent to the appropriate department.
This department will find a suitable solution and contact you in a timely manor.
Thank you for taking the time to fill out this form.
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MUNICIPALITY OF WEST ELGIN POLICY M
ANUAL
Chapter:
Administration
Index No.
AD-2.1
Section:
Equipment
Effective Date:
Subject:
Use of Cellular Phones
Revision Date:
Page:
1 of 2
1 PURPOSE:
1.01 To provide a policy and guidelines for the use of cellular phones.
2 POLICY:
2.01 In order to facilitate the efficient conduct of business, the Corporation has issued cellular phones
to certain individuals who are frequently in the field and 1 or need to provide emergency response.
Quality customer service, public safety and personal safety are priority considerations.
2.02 All employees using a corporate cellular phone are to ensure adherence to the following
operating guidelines:
(a) Cellular phones are the property of the Corporation of the Municipality of West Elgin for use
by employees only.
(b) Cellular phones and numbers have been assigned to certain employees; phones may be
temporaily utilized by another employee and I or reassigned by the supervisor; appropriate
personnel must be duly notified of any changes.
(c) Cellular phones have been assigned to the Superintendents, Roads Foreman, roads call-in,
roads winter emergency, full-time recreation department staff, full time water department
staff and part-time recreation staff (1).
(d) Individuals must ensure the safe handling, proper use and secure storage of the cellular
phone at all times.
(e) Individuals must ensure that cellular phones are functioning properly, kept charged and
available for use.
(f) The use of the cellular phone is for corporate business only.
(g) While on duty and out of the office, the cellular phone must be turned on.
(h) In instances where it is not appropriate for the phone to be turned on (e.g. presentations,
exams, etc.), the individual is required to check regularly for messages and 1 or check in
with their supervisor, the office, etc. as pre-arranged.
(i) Individuals will utilize the cellular phone to initiate contact with the office, customers, co-
workers, etc.
(j) Current telephone protocol (i.e. message taking) remains in place.
(k) Co-workers may directly contact you via cellular phone.
(1) Lack of concentration on driving while talking on a cellular phone poses a safety hazard. If
you need to respond to a call on your cellular phone while driving, you must safely pull off
the road and park your vehicle. Failure to comply with this directive could result not only in
disciplinary action but also the denial of WSIB claims.
(m) Employees will take the necessary steps to use hands free when answering telephone
calls, wherever possible.
(n) The cellular phone may be used for personal use for emergencies only. The employee is
required to reimburse the municipality for the cost of any personal use of the cellular phone.
(o) Personal cellular phones must be turned off in the municipal office.
(p) If damage to a corporate cellular phone occurs during the course of corporate business and
repair or replacement needed, the corporation will cover these costs.
(q) If damage to a corporate cellular phone occurs outside the course of corporate business
and repair or replacement is needed, the employee will be required to personally incur
these costs.
(r) While an employee is on holidays, the cellular phone shall be given to the next person in
authority who shall be responsible for the taking and responding to calls.
MUNICIPALITY OF WEST ELGIN POLICY M
ANUAL
Chapter:
Administration
Index No.
AD-2.1
Section:
Equipment
Effective Date:
Subject:
Use of Cellular Phones
Revision Date:
Page:
2 of 2
(s) The misuse of a cellular phone may result in the loss of its use by the individual and for
other arrangements may be made as deemed appropriate by the supervisor.
(t) Upon leave of employment from the corporation, individuals must return their cellular
prone.
3 ADMINISTRATION
3.01 _ All employees who have been assigned cellular phones shall follow this policy.
4 ATTACHMENTS
4.01 None
Council authorization:
:Dt
The Corporation of the
Township of Bonnechere Valley
Box 100, 49 Bonnechere Street East
Eganville, Ontario KOJ I TO
RESOLUTION
Dated this the 2nd day of June 2009
MOVED BY: Cairine Cybulski
SECONDED BY.- Charlotte Neitzel
WHEREAS public libraries have a strong role in literacy, innovation, community and
prosperity in municipalities;
AND WHEREAS the Ministry of Culture is currently updating its policies related to supporting
public libraries as they wish to ensure that policies position public libraries for the future;
AND WHEREAS the role of learning in Ontario's future knowledge-based economy grows,
the informal learning systems of public libraries will be even more important.
AND WHEREAS the library of the future will need to respond to a new social, technological
and economic environment.
AND WHEREAS municipalities are incurring the majority of costs associated with delivering
library programming.
AND WHEREAS those same municipalities bear the majority of the costs to build and
maintain library facilities.
AND WHEREAS the province has decreased its annual grants since 1985 from 15% of
annual revenue to 4% of annual revenue which continues to threaten the future of these
engines of cultural and economic development.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Bonnechere Valley petitions that the Province increase its annual grants to 15% of library
revenue.
AND FURTHER THAT a copy of the motion be forwarded to the Premier of Ontario, the
Honourable Aileen Carroll Minister of Culture, MPP Randy Hillier, the Ontario Library Service
and the Association of Municipalities of Ontario for circulation. Carried
Original Signed By: MAYOR Zig Mintha
Recorded Vote Requested.
Charlotte Neitzel
Bob Peltzer
Cairine Cybulski
Merv Buckwald
Zig Mintha-
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily
reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers,
directors or agents.
I`2-
Municipality of Hastings Highlands
33011 Hwy 62 N
Box 130
Maynooth, ON
KOL 1 CO
nltiilicipaof
HASTINGS HIGHLANDS
Municipal Office
Tel: 613-338-2811
Fax: 613-338-3292
Toll Free: 1-877-338-2818
Email:
Ronald J. Emond
Mayor
P.O. Box 130 Maynooth, Ontario
KOL 2SO
office@hastingshighlands. ca
rune 4, 2009
County of Hastings
Postal Bag 4400, 235 Pinnacle Street
Belleville, Ontario
K8N 3A9
Dear Sir/Madam:
At an open meeting of the Council of the Municipality of Hastings Highlands held on May
20, 2009, the following resolution was properly moved seconded and passed:
Fell/Dalglelsh: (196-2009) WHEREAS wind and storms regularly knock out power lines in
our rural area;
AND WHEREAS Hastings Highlands Fire Department is frequently called out to protect
and secure the site from the danger of fallen power lines;
AND WHEREAS these occurrences are on the rise, causing our firemen to remain at the
scene, sometimes even overnight, while waiting for Hydro One crews to arrive;
AND WHEREAS Hydro One is ultimately responsible for maintaining safety during
downed power lines, the increasing costs to our Fire Department to provide this emergency
service for Hydro One should not be borne by Hastings Highlands ratepayers;
AND WHEREAS repeated requested to recover costs from Hydro One have been ignored;
THEREFORE BE IT RESOLVED THAT Hydra One recognizes the emergency services
provided by Hastings Highlands Fire Department and remit fair payment for services when
requested by the Municipality of Hastings Highlands;
AND FURTHER THAT; this resolution be circulated to the County of Hastings,
Municipalities, Fire Marshall, AMO and MPP Leona Dombrowsky with a request for
support.
Yours truly,
1. Craig Davidson
CAO/Clerk-Treasurer
/bp
T-3
June 8, 2009
Mayor Graham D. Warwick
Municipality of West Elgin
22413 Hoskins Line
Rodney, Ontario
NOL 2CO
Dear Mayor Warwick,
hf.W~ Cfl lPi+~.'r (7F Yd~SF
I ,SFc~rvc-c°,
4
!i eb`647 l: CF.
As a Member Service Representative of the OFA for Elgin County one of my opportunities is to travel all
Municipal Roads and to serve our members at their farm. To aid me in this cause I rely heavily on the
911 signs at each driveway.
In my travels of your beautiful Municipality I found that over the years, snow plows, trees and possibly
just wind and weather have taken their toll on the 911 gate signs. I remember when 911 first came to
be, I was on the Volunteer Fire Dept. Yarmouth No. 1, and remarked how much easier and faster we
could find a location than using R. R. ? I know that many Municipalities have tried to spread the word
that owners should make sure their 911 sign is visible.
It is vital that these signs are visible. They are your people's lifeline. They will save precious minutes in
an emergency, whether it is Fire, Ambulance, or Police.
If it is impossible to get owners, or volunteers to fix the 911 signs I would suggest that after advertising
the need, that the municipality should fix the sign and bill the owner for the repairs, similar to cutting
weeds on private property that is not maintained. Usually after threats of cost things will get done.
I wish you and your council all the best in your future.
Thank you for your considerations in this action.
d"
Don Burgess
MSR Elgin - Oxford
The mission of the OFA is to improve the economic and social well-being of farmers in cooperation with county, commodity and rural farm groups.
Township of StirlingmRawdon
rte'
MDE;
P.O. BOX 40, 234 NORTH STREET
STIRLING, ONTARIO KOK 3EO
TEL • (613)395-3380 FAX - (613)395-0864
J-5
June 16, 2009
To: All Ontario Municipalities
Re: Municipal Drinking Water Licensing Plan
At recent meetings of the Township of Stirling-Rawdon Environmental Committee and
Council the following resolution was passed:'
"The Committee acknowledges receipt of a letter dated May 26, 2009 from Andre
Ouellette, OCWA providing an outline of the work required in preparing the Municipal
Drinking Water Licensing Plan
and further confirming that the Township of Stirling-Rawdon will be required to submit
two separate Operational Plans under the new DWQMS - one for the Water Treatment
Plant that OCWA operates and another for the Water Distribution System that the
municipality operates
and further providing a cost estimate of $6, 000.00 for the Operational Plan for the Water
Treatment Plant and $10, 000 for the Operational Plan for the Water Distribution System.
whereas it is ultimately the users of the system that are burdened by ever increasing
mandated costs
and whereas water is currently tested regularly and meets all regulated requirements
and whereas there are no apparent benefits to the water system in undergoing such
licensing plans
therefore be it resolved that the Township is not willing to pay said costs for the
preparation of two Operational Plans
and further that this motion be forwarded to Honourable John Gerretsen, Minister of the
Environment, Daryl Kramp, MP, Prince Edward-Hastings, Leona Dombrowsky, MPP,
Prince Edward-Hastings, Association of Municipalities of Ontario and all municipalities
in Ontario far support. "
Kevin Heath
Clerk-Administrator
MAYOR: PETER KOOISTRA CLERK-ADMINISTRATOR: KEVIN HEATH
3-1"o
TOWN ® IIL
2101 INNISFIL BEACH ROAD
INNISFIL, ONTARIO L9S 1A1
TEL: (705) 436-3710 o FAX: (705) 436-7120
TOLL FREE : 1-888-436-3710
WEB SITE: www.innisfil.ea
June 16, 2009
All Ontario Municipalities
Attention: Clerk
Subject: Ontario's 2009 Budget Harmonized Sales Tax Affects Electricity Rates
Starting July 1, 2010
Please be advised that Council for the Town of Innisfil adopted the following motion on June 3,
2009 under Council Resolution No. CR-249.09 and is seeking support from all Ontario
Municipalities.
WHEREAS Ontario's 2009 budget has proposed to harmonize sales taxes the
implementation of which will apply to electricity rates starting July 1, 2010 having
the effect of increasing electricity rates by 8% across the Province; and
WHEREAS The Electricity Act, 1998 has provided for the imposition of a debt
retirement charge of .7 cents/kWh to be paid by consumers until the residual
Ontario Hydro stranded debt is retired, likely to be achieve between 2014-2018; and
WHEREAS this double taxation will provide undue hardship to the residents and
business of Ontario.
NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be
requested to exempt electricity sales from the provincial portion of the single
harmonized sales tax at least until the stranded debt of Ontario Hydro is fully
retired; and
FURTHER THAT this Resolution be forwarded to all Ontario Municipalities for
their support; and
FURTHER THAT this Resolution be forwarded to the Premier, Deputy Premier,
Minister of Finance, Minister of Energy & Infrastructure, the Minister of Municipal
Affairs and Housing and AMO.
Inni#il - YVl?ere Oppor•tzunity Meets Prosperity
Ontario Municipalities
June 16, 2009
Pace 2 of 2
The support of your Council for this resolution is requested.
Yours truly,
J . Leach, MPA, AMCT
Jerk
L/kc
Cc Mayor, Deputy Mayor & Members of Council
Premier Dalton McGuinty
Deputy Premier & Minister of Energy & Infrastructure Hon. George Smitherman
Minister Finance Hon. Dwight Duncan
Minister of Municipal Affairs & Housing Hon. Jim Watson
AMO
f
ST. ILIJAH
ee4 ERBIAN ORTHODOX CHURL
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L,tpnr~tttrlre,f CITY OF WELLAND
City Clerk and Legal Services Department
Office of the City Clerk
60 Bast Main Street, Welland, ON L3B 3X4
UP* Phone: 905-735-1700 ext. 2159 Fax: 905-732-1919
40
Ibrlla%t" E-mail: bonnie.nistico-dunk@welland.ca
www.welland.ca
June 29, 2009 File No. 08-143
To: Ontario Municipalities
RE. June 16, 2009 WELLAND CITY COUNCIL
At its meeting of June 16, 2009, Welland City Council passed the following
motion:
"THAT THE COUNCIL OF THE CITY OF WELLAND demands
that an improved funding model be developed and
implemented by the Provincial Government to ensure that
every citizen has equal and reasonable access to all
necessary medical and health services provided through the
hospital system; and further
THAT Welland City Council directs staff to circulate this
motion to all Ontario Municipalities for their consideration
and endorsement and to all area provincial and federal
representatives and other appropriate persons."
Bonnie Nistico-Dunk
Acting City Clerk
BND:rl
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the
view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
D_9
June 3, 2009
Dear Counselors:
MUNIClPAM F
REJUL We the undersigned of this petition would like you to re-open discussions of gun hunting in West
Elgin on Sundays. We feel it would increase revenue coming into the Municipality. Since you can
already hunt with bows and discharge a fire arm on Sunday you should be able to hunt with a
gun too. In our current era of a six day work week, we feel that everyone should have a chance
to practice their past times or hobbies. You can now shop on a Sunday and anything else like on
any other day of thepeek- We feel that as sportsmen/sportswomen we are being short changed.
\ rC%t AL. c
Thank you for your co-operation.
4:~e tic
T-10
MUNICIPALITY OF WEST ELGIN
RECEIVED
JUG'- 2 2009
Email p jec#.we.togefherQgmail.com
Phone: 519-785-0583
S.upporting.-
wh-at.W.Ed 0'' .
RODNEY MARKET PROPOSAL
PRESENTED BY:
Mr. James Muraki
Project WE
Supporting what WE
do-!-
Email proiect.we.together®gmaii.com.
Phone: 5 t 9-785-0583
Proiiect WE Mission Statement
Project WE is a collective partnership that mutually benefits and profits by facilitating the
growing,.. processing, distribution and sale of seasonal, local and/or organic foods. Through these
objectives Project WE also facilitates the education a- aspects, within the local and regional
communities, of the benefits and need for the continued support of our local food supply.
As consumers have been educated, they have become more consumer conscious and have caused
-the local and/or organic'food markets to be the fastest growing markets. in Canada, and
throughout North America, today. The decline in farmers, farmland and human resources has
created a gap as the increase in demand for these providers continues to rise.
Project WE utilizes the creation-of Mutually Beneficial Agreements (MBA) to develop new
commerce opportunities and.to overcome operational challenges in existing .initiatives. These
agreements are designed to manifest more efficient,. profitable and environmentally friendly
objectives to sustain long-term economic growth. Creating our customers-of tomorrow, by'
establishing more permanent/ seasonal employment with emphasis on supporting our future
entrepreneurs and existing local food,supplying farmsteads. Within the MBA objective all will
equally benefit, hence creating a horizontal commerce and supply system.
.The collective efforts of a group are far more.productive than the intentions of an inoividual,
particularly where there' are Mutually Beneficial Agreements, as the foundation.
The WE Mutually Beneficial Agreement system will create a simplified supply partnership from
seed to consumer and as a collective group wilt provide a more stabilized, productive and
accessible food chain within 'the local community. .
A recent IPSOS Reid survey.has indicated 79% of consumers want to buy local products to support
local family farmers and are prepared to pay more for those products. An even higher percentage
of those surveyed indicated that when checking labels local food content is a priority. Stats
Canada 2006 has indicated a growth-in demand for organic products to be in excess of. 20%
annually.
The Ontario agricultural community currently'acc_ounts for 33 billion dollars to our economy and
contributes to the creation of over 700,000 jobs.
The demand by locavors is, on the rise, to provide- local food accessibility-and has proven successful
in such initiatives as Horton Market in St,Thomas and now in Ridgetown.
Page i of 4
Project WE and Elgin Community Futures Development. Corporation is developing aJocal food hub
distribution system for Elgin and surrounding counties. Interim .distribution logistics is in
development and will be expandable.
West Elgin Vision-
Location: Lot 22446 Pioneer Line,-Rodney ON NOL 2C0
Rodney Market and Value Added Kitchen Initiative
Project WE's vision for the Rodney Market is to create a conveniently accessible and educational
shopping experience that supports local producers and ,businesses and local/ seasona -residents and
transient visitors. The Value Added Kitchen will develop and preserve'locally grown products that .
will promote local growers, extend the retail window: opportunity and expand wholesale .
distribution potential. This will contribute to the creation-of local job opportunities to positively
impact the Community- rnprovement Plan, Agri-Tourisim, "Eat Fresh Buy Local". and Economic
Stabilization initiatives.
The consumer support for this initiative would be generated primarily from. West Elgin,
surrounding communities and seasonal residents. Market segments such. as commuters and-
transient Visitors would also be targeted. Considering only 10% of the population of West Elgin over
the age of 25 that patronize the market with an average purchase of $15.00/week, or`
approximately 5% during- the summer influx of seasonal residents, would-create a sustainable
financial model. (See attached Financial Model)
Phase 1
Open the Market operation that would-feature local/regional fresh and existing preserved
products. Once phase 2 is complete, it would then offer an additional variety of onsi,te preserved
products to themarket-and made available to wholesale distribution. The Market will also provide
a- retail opportunity for local artisans and promotion of existing entrepreneurial operations and
attractions in West Elgin. This Community Market would. function under a "public Market"
classification that would be able to facilitate additional vendors inside and expandable to the
exterior premises.
The Market operation would be equipped with appropriate cold and freezer storage and display, to
provide required climate control to maximize shelf life of products and; to act as a Local Food Hub
for wholesale pick-up and delivery potential.
The market would be open initially for business Thursday and Friday from noon to 7:00,pm,
Saturday 8:00 am to 6:00 pm and Sunday 4:00am to 4:00 pm, with Wednesday being'-an
organizational /setup day. This would provide two full time positions (Project Manager and Market
Manager) with the flexibility .of two part time positions as demand requires.
This Location on Saturdays and Sundays would host Community Events to designate the market as a
"Destination" to Local residents and transient visitors. Such events could include full scale
farmer's market, community yard .sale, car-show, seasonal events and fundraising opportunities for
local service clubs and groups.
The awareness initiatives of the operation would include newspaper ads, signage and follow up
articles of past publicity in several publications. The Market would also be supported- by the
Project WE, Western Elgin Experience, and network with other Websites that would generate
exposure to attract visitation.
Page 2 of 4
This facility would operate under an independent Company Registration. The facility would be
managed and assist in the coordination of its development by the Project Manager. The
management team would be accountable to the-Steering Committee that would be~comprised of
members of the Community and a Project WE representative. The financial controls would be
established that at least two signatures would be required for issuing of funds. All financials would
operate on a full disclosure-to principal supporters and steering committee for review.
The Pioneer location has been held and initial renovations have been completed with the
assistance-of John and Diane Slaats. This location has been pre=.inspected by:
Tammie.RAmsay (Elgin St Thomas Public Health)
Doug Mitton (Municipality of West Elgin Building Inspection Department)
Kyle KieraszewiGZ (Fire Prevention Office West Elgin -Rodney Fire Department)
The above representatives have indicated minimal requirements to be approved for opening and
non-restrictii a guidelines for Phase #2 completion. Ted Halwa has also visited the premises.and
indicated that the vision for the operation would be zoning compliant.
'The foundation is in place to implement Phase #1 immediately to achieve an, opening date that
could capitalize on the 2009 harvest. Media publicity follow-up and development of Phase #2
would provide adequate planning time for local producers for 2010 season.
Phase 2
Value-Added Kitchen Facilit
The vision of the kitchen component is to provide a Canadian Food Inspection_Agency (CFIA)
certified facility where local food can be preserved, packaged, and labelled that meets regulatory
requirements to be sold to onsite, wholesale and commercial clientele. Commercial operators are
modifying their operations to introduce more local (Ontario) products in response to customer
demand. in order to capitalize on this movement, we;must be able to provide them products that
are regulatory compliant. With an interim distribution and the future implementation of a larger
Local Food Hub Distribution system, would make our products more accessible.
The. ability to preserve our fresh products in a CFIA certified system will generate awareness for
West-Elgin; an expanded retail window, residual income for growers, value retention of our
resources and create additional employment opportunity for our community.
The kitchen operation would be installed in the rear section of the Pioneer Line location, and
visible to onsite market consumers. These products would be distinctively branded so the
consumer is aware it is made in Rodney, West Elgin. All labelling would be CFIA approved and
ingredient listings would be origin specific to promote the local content that will assist in Agri-
Tourism initiatives and inform the consumer truthfully where their food is coming from.
The kitchen facility may also be used to process surrounding county products that would list
ingredient origins appropriately, still branded as processed in Rodney, and continue employment
potential for residents.
The kitchen component has been discussed with the above regulatory representatives, and they
have offered guidelines to ensure compliance in the construction process. More importantly, they
-have expressed the feasibility of such an operation in this location. '
Page 3 of 4
The foundation for Phase #2 has been started. The initial floor plan has been established,
estimated equipment requirements and costing, contacted CFIA for regulatory documentation and
contingency plan for additional climate control storage and expanded shipping and receiving
logistics.
This model still needs to be finalized in its details and business plan which would be continued
with The Project Manager in conjunction with the Steering Committee and Project WE,
Attached is a copy of the proposed-floor plan and perspective images of the conceptual project.
summary
Project WE has actively been pursuing this initiative since the Fall-of 2007 and-is committed to its
fruition. With much investment of both-time and resources already expended, additional financial
support is required to-continue to move forward-and see the completion of this project and the-
development of a sustainable economic venture for West Elgin.
The continued support and endorsement of the West Elgin Municipal Council and the West Elgin
Chamber of-Commerce has been of great impact to bring this project to this stage of development.
John and Diane Slaats have also been instrumental in their commitment to see this project
completed for this community. -
Attached you will find a financial statement-illustrating a "break-even" model and projected start
up costs for Phase 1. `Please note, wherever-possible auy contractual agreements'to fulfill the start
up requirements would be sought locally first and foremost.
Project WE would like to take-this opportunity to thank West Elgin Municipal Council for it's
continued support and it's consideration of further support through financial contributions in
partnership to build a project that would assist in the Community Improvement Plan Initiatives and
bring to this community a viable and sustainable economic venue.
Jim Muraki, Project Development CEO
Page 4 -of 4
4 SUPPORTING WHAT-VVE DO!
-EMAIL: pPoject.we.logethor@gmal.com
-
'
website:w .projectwexa -
-
Phone: 519-785-0583
ROt]NEY KITCHEN AHD MARKET
_ .
;
PHASE
REVENUE
flays
Avg Revenue
Per Month
Food Retail
20
1387:5
$27,750
Food-Wholesale
20
100
$2,000
Non.Food Items
20
100
$2,000
Booth Rental
8
150
10 booths
$1,200
Special Event Fee
8
30
$240
Total Revenue
$33;190
EXPENSES
Per Month
Phone
Land Line & 1 Cellular
3150
Water
_
$70
Gas
$200
Electricity
$700
Insurance
$60
-
Bank Fees
$40
Transportation
$500
Office Supplies
$200
Printing
$100
$300
Maintenance & Repair
Property Taxes
$350
Advertising-
$400
-Lease - (Initial Lease negoitable increases based on business)
$500
Total Expenses
$3,570
Cost of Goods Sold
Retail Food
0.7
$19,425
Wholesale Food
0.8
$1,600
Non Food Items
0.75
$1,500
LABOUR
Hours
Rate
Project Manager Full-Time
160
15
$2,400
Market Manager Full-Time
1-60
15
$2,400
Part-time - 1 position, weekends only
68
10
$680
Employee Expense
$1,200
Total Expenses
$32,775
Net 81o00
$415 .
r
a', r
~ i
SUPPORTING WHAT WE DG!
EMAU. pr0jeoLwe.l0,9 ether@19mail.eom
-
wabsite: www.proj0CtWa.aa
_
Phone' 519485-6583 i
RODNEY KITCHEN AND MARKET - START UP EXPENSES'
START UP-EXPENSES
Regaired capital .
Business Registration
$95
Bank Fees
$40
Phone Intallation
$150
Fax-Line
$75
.
Computer
$1,000
Printer/Copier
$660
Phone- Equipment and Cellular
$150
Insurance '
$120-
Walkin Freezer & Walkin Cooler
B' x 20' $30,276 New
Display Coolers 3 each
$22,12$ New
Freezer Display 1 each
$7,836 New
Display Tables 10 each
$1,500
Cash Register -
-$200
Scale
$200
Shelving
$5,000 Mix New/Used
Signage
$1,204
Advertising
$300
Office Furniture
$100
Office Supplies
$200
Project manager wage One Month
$2,400
CleaniiWSiapplies -
$60
Electrical. Preparation
$7,500
Leasehold Renovations
$5,000 Walls, Fire rating, Washr00m,etC
Business Plan (Professional Out Source)
$2,000
_ Project WE partial expense
$2,500
Inspection
$1,400
Opening Product Inventory
$8,000
Total
$99,827
_ i
1 '
w
,
I11
1
1
377, rue Bank Street,
C upwOttawa, Ontario K2P 1Y3 ~ t°' ~ [s4uNMA1Tr "w4ar ISLair,
tel./t61. 613 236 7238 faxlt616c. 613 563 7661 A14111vsa
JUL w 2 2009
June 2009
Dear Mayor:
Re: Postal report says no to deregulation but threatens rural and small post offices and
rural delivery - Federal government to decide what happens
The advisory panel of the Canada Post Corporation Strategic Review (CPCSR) has finally issued
its report. The report examines virtually all aspects of Canada's postal service. It contains both
positive and negative recommendations.
I will begin with the good news. The CPCSR report recommends against deregulation of our
public post office. It says, "There appears to be little public support for the privatization or
deregulation of Canada Post, and considerable if not unanimous support for maintaining a
quality, affordable universal service for all Canadians and communities."
This recommendation is, in many ways, a tribute to the hundreds of municipalities that sent
letters, submissions and resolutions opposing postal deregulation to the review's advisory panel.
The CPCSR report also recommends that Canada Post's universal service obligation be defined
in a `contract' or `service charter' between the Government of Canada and Canada Post in order
to clarify expectations and responsibilities relating to service. It proposes that rural service be
part of Canada Post's universal service obligation (USO).
This is also good news as long as standards are reasonable and there is adequate public
consultation on the standards.
Unfortunately, the report also contains recommendations that are bad news for many
municipalities, especially rural and small communities.
The CPCSR report recommends that the current moratorium on post office closures in rural and
small towns be replaced with new rules and procedures, including the ability to replace public
post offices with private outlets.
Rob Merrifield, Minister of State for Transport and the Minister responsible for Canada Post, had
indicated that the government would review the CPCSR report and consult with stakeholders
prior to taking any action. However on June 18, 2009 the government introduced legislation to
remove international letters from Canada Post's exclusive privilege. This amendment will
allow international remailers to continue to siphon off Canada Post's lettermail volumes and
revenues, thus eroding the post office's ability to provide service in remote and rural areas.
Canada Post President Moya Greene has estimated that international mailers siphon off between
$60 to $80 million dollars per year in business.
CUPW believes that Minister Merrifield should be consulting with municipal stakeholders like
your community prior to taking any negative actions such as legalizing the remailers. Canada
Post belongs to all of us and we have a right to have input into decisions that could
fundamentally alter the nature of this service.
Canadian Union of Postal Workers
Thestltggfe Con nues CLC/CTC - FTQ - UNI
Symdicat des travailleurs et tra4illeuses des pastas
Le lutfe continue
III
CUPW hopes you will consider passing the attached resolution or a similar resolution directed at
Minister Merrifield.
We believe, and we hope you agree, that it is important to let the Minister know that cutting
delivery to rural mailboxes, legalizing remailers, and closing or converting public post offices to
private outlets is not in the interest of communities. Our public post office plays a vital role in
local economies by providing good jobs and the stable infrastructure that communities need to
thrive and businesses need to grow. We think the federal government should be strengthening
and investing in infrastructure like the post office in the midst of an economic crisis, not
weakening or selling it.
In closing, I would like to thank all the municipalities that participated in the CPCSR and in
other efforts, over the years, to preserve universal, public postal service.
Thank you as well for reading this letter and considering our request. I have included a copy of a
petition on the moratorium and remailers as well as some additional information on the CPCSR
report. You can download or view the actual report by going to http_///www.cpcstrategicreview-
examenstrategiauesc2c.ca. To obtain a print copy of the report, call 1 800 635-7943 or go to
www. ublications. c.ca. You can also obtain a copy of CUPW's submission to the CPCSR,
which outlines our vision of public postal service, by writing to us (3 77 Bank Street, Ottawa,
Ontario, K2P 1Y3) or going to litt ://www.cu w.ca/index.cfln/ci id/10881/la-id/l.htm.
Please feel free to contact me if you have any questions or concerns relating to this letter or the
report.
Yours truly,
Denis Lemelin
National President
Encl.
cc: National Executive Committee
Regional Executive Committees
National Union Representatives
Regional Union Representatives
Specialists
CUPW locals
David Christopherson, MP
Mario Laframboise, MP
Joseph Volpe, MP
Jack Layton, Leader, New Democratic Party
Gilles Duceppe, Leader, Bloc Quebecois
Michael Ignatieff, Leader, Liberal Party
Stephen Harper, Prime Minister and Leader of the Conservative Party of Canada
DL/bk cope 225
madian Union of Postal Workers
77re struggle continues
CLUCTC - FTQ - UNI
ndicat des travallleurs et travaiffeuses des postes
La lutte continue
..Mmm -J -
SAVE PUBLIC POST OFFICES AND RURAL DELIVERY
WHEREAS the report of the Canada Post Corporation Strategic Review (CPCSR) recommends that
the current moratorium on post office closures in rural and small towns be replaced with a
mechanism involving new rules and procedures, including the ability to replace public post offices
with private outlets.
WHEREAS the report also recommends that rural mailbox delivery be reconsidered.
WHEREAS these recommendations, if implemented by the federal government, would undermine
public postal service and jobs in our community and fundamentally change the nature of Canada
Post's retail and delivery network.
WHEREAS the report proposes that Canada Post's highly inadequate community consultation
process be used when closing or "rationalizing" a post office/outlet and that a similar process be used
when replacing rural mailbox delivery with delivery to a community box, green box or post office.
BE IT RESOLVED THAT write to Rob Merrifield,
the Minister responsible for Canada Post, and request that the government preserve public postal
service and jobs in our community by rejecting CPCSR recommendations that would:
1. Put an end to the moratorium on post office closures in rural and small towns and give
Canada Post the flexibility to close post offices covered by the current moratorium or convert
these public post offices to private outlets
2. Cut delivery to rural mailboxes without exploring all options or properly consulting with
residents or the representatives of rural delivery workers.
BE IT FURTHER RESOLVED that we request that Minister Merrifield consult with the public,
postal unions and other major stakeholders to develop a uniform and democratic process for making
fundamental changes to Canada Post's retail and delivery network.
MAILING INFORMATION
Please send your resolution to: Rob Merrifield, Minister of State for Transport, Place de Ville,
Tower C, 29th Floor, 330 Sparks Street, Ottawa, Ontario, K I A ON5.
Please send copies of your resolution to:
1. Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa,
Ontario, K2P 1 Y3
2. Your member of Parliament. You can get your MP's name, phone number and address by
calling 1-800 463-6868 (at no charge) or going to the Parliament of Canada website:
http •//www_.parl . gc. ca/common/index.asp?Lan g_uage=E
3. Jean Perrault, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa,
Ontario KIN 5P3
FOR FURTHER INFORMATION
Contact Gayle Bossenberry, 1 st National Vice President, Canadian Union of Postal Workers, 377
Bank Street, Ottawa, Ontario, K2P 1Y3, (613) 236-7230 (extension 7901)
/bk cope 225
End to moratorium: The advisory panel of the
CPCSR is recommending an end to the current
moratorium on post office closures. It proposes
that the moratorium be replaced by a mechanism
with new rules and guidelines. The panel says its
proposed mechanism would "set postal services
expectations for Canada Post in rural Canada" but
" allow Canada Post some flexibility to deal with
emergent issues" and look at "cases where lower-
cost alternatives could be put into place,"
allegedly "with little or no negative impact to the
communities being served."
There are huge differences between a moratorium
on public post office closures and a mechanism
that spells out the kind of postal service rural
residents can expect.
For example, the proposed mechanism would
allow Canada Post to replace public post offices
with private outlets. It would also establish a new
definition of "rural."
The current moratorium was not designed to
protect rural postal service. It was designed to
protect public postal service in rural and small
one-post-office towns.
Rural and small municipalities, postal unions and
other groups participated in a rebellion against
post office closures and conversions (from public
to private) in the late 1980s and early 1990s. In
1994, we managed to get the newly-elected
Liberal government to agree to a moratorium on
public post office closures in rural and small
communities. In 2006, the Conservative
government agreed to continue this moratorium
after receiving hundreds of letters on this issue
from the public, postal unions and municipalities.
The time has come to once again let our members
of Parliament and elected officials know that we
want the government to maintain the moratorium.
End to rural mailbox delivery: The advisory
panel is also recommending that rural mailbox
delivery be reconsidered where potential traffic
safety concerns exist.
Rural mailbox delivery has already been removed
in many locations. Some rural residents have had
their mail moved to community mailboxes that are
no safer than the rural mailboxes at the end of
their driveway.
Canada Post should not cut delivery to rural
mailboxes without exploring all options or
properly consulting with residents and the
representatives of rural delivery workers.
In cases where a rural delivery worker identifies
unsafe roadside boxes, Canada Post should work
with the rural resident, the rural delivery worker
and his or her union representative to find an
interim solution to safety problems. For example,
the rural delivery worker could drive up to a rural
resident's door, have a neighbour accept a rural
resident's mail on a temporary basis (with
permission from the resident and neighbour), or
temporarily move delivery to a post office.
Universal Service Obligation (USO) and
Service Charter: The Advisory Panel of the
CPCSR is also recommending that Canada Post's
universal service obligation be defined in a
`contract' or `service charter' between the
Government of Canada and Canada Post in order
to clarify expectations and responsibilities relating
to service.
Inclusion of rural service in USO: The panel
is proposing that rural service be part of Canada
Post's universal service obligation (USO).
The panel wants the Service Charter to outline
"what the government expects Canada Post to
continue to support, with respect to rural posts,
over the long term. This would include specific
reference to the minimum number and location of
rural postal outlets, the access/service levels to be
provided to rural Canadians and the process to be
followed where post office closings,
rationalizations or transitions are contemplated."
See additional information under the section
entitled "Consultation on the fixture of public
postal service."
New definition of rural: It is also
recommending that the definition of rural used by
Canada Post in relation to its rural post office and
delivery networks be "communities with a
population of 10 000 or less."
Proximity based approach to rural post
offices and outlets: The advisory panel of the
CPCSR is recommending the following
proximity-based approach to rural postal offices
and outlets:
1. 100% of Canadians shall have access
generally equivalent to that available to
them as of the effective date of the Charter,
unless changes are made in full accordance
with the procedures prescribed in the
proposed service charter.
2. 98% of Canadians shall have access to a
postal service outlet within 15 kilometres
of their residence.
3. 80% of rural households shall have access
to a postal service outlet within 7.5
kilometres of their residence.
Consultation on future of public postal
service: The advisory panel of the CPCSR is
recommending that Canada Post consult with rural
residents or rural representatives on a new set of
obligations that will replace the moratorium and
make rural service part of Canada Post's universal
service obligation.
It is further recommending that Canada Post
balance the universal service obligation and
financial self sustainability by proactively
consulting with rural communities, "where
opportunities are identified, with a view to
reviewing and identifying alternative modes of
delivery and access to the network that would
serve community needs equally well and make
Canada Post more financially self-sufficient."
This means private postal outlets and community
mailboxes.
For additional details, see recommendations #40
to #48 of the CPCSR report.
The advisory panel believes that Canada Post's
community consultation process should form the
basis of future community consultations.
Canada Post's community consultation process is
wholly inadequate. The corporation currently
consults with "community leaders" when it is
considering closing post offices covered by the
moratorium, but not the public, postal unions or
other major stakeholders.
When the Liberal government announced the
moratorium in 1994, it said, "As long as this
Government is in power, no rural or small town
post office will close." It promised not to make
any changes to this policy without first undergoing
"a full and comprehensive consultation with Postal
Service Customer Councils." The government
said, "The people will decide."
Much has changed. The Liberals are no longer in
power and Postal Services Customer Councils no
longer exist. "The people" do not really have a say
when a post office is closed or converted into a
private outlet.
Let the federal government know that you want a
say in what happens with your public postal
service and with CPCSR recommendations
affecting your community.
/bk cope 225
Deregulation denied
The Advisory Panel recommends that Canada Post
Corporation (CPC) maintain the exclusive
privilege to deliver letters.
Universal Service Obligation
The report recommends the adoption of a detailed
Universal Service Obligation (USO) which would
be'issued as a "Service Charter". The Service
Charter would be updated regularly (at least every
five years) and would include standards
concerning delivery, retail services, pricing and
the reserved area to be covered by the exclusive
privilege. The costs of the USO would be
identified and covered primarily through services
covered by the exclusive privilege.
Delivery modes including door to door
delivery
The report recommends the CPC Annual Report
contain an analysis of the cost and environmental
impact of each different type of delivery mode
including community mailboxes (CMBs), door to
door, centralized delivery etc.
Rural delivery safety
The report recommends rural mailbox delivery
be reconsidered in light of safety concerns.
International mail
The report supports the removal of outbound
international mail from the exclusive privilege.
Modernization plan
The Advisory Panel supports Canada Post's $3
Billion modernization program. CPC should
provide a detailed plan to the government. CPC
should be permitted to borrow up to $1.7 Billion
to finance the implementation of the program.
Environment
Benchmarks should be established to ensure that
CPC's modernization program reduces its carbon
footprint.
Third party review of collective
agreements
The Advisory Panel recommends that an
independent third party work with Canada Post
and its unions to review existing collective
agreements to identify whether any parts will
inhibit the modernization plan or impede
productivity improvements necessary to ensure
CPC's financial self=sustainability.
Public policy objectives
The report recommends that Canada Post should
not be required to subsidize services designed to
meet public policy objectives, such as the library
book rate, government free mail, the food mail
program and the publications assistance program.
If the government wants these services to be
offered free, or at a discount rate, it should provide
the funding. It also recommended that libraries be
entitled to the volume discounts accorded other
large volume mailers.
Competitive services
The report recommends CPC be allowed to
continue to provide competitive services such as
admail and courier services. Also the Corporation
should leverage its networks and develop new
revenue streams related to its core business.
Employee share ownership plan
The report recommends that the government allow
CPC to introduce an employee share ownership
program.
Rural postal services
The report recommends rural postal service be
included in the USO. Detailed obligations for
minimum services, locations, access and service
levels and the process to govern closings should
be included in the Service Charter. It also
recommends that rural should be redefined as
communities with a population of 10,000 or less.
Concerning the moratorium the Advisory Panel
recommends CPC be allowed to use private sector
franchises in rural Canada. CPC should consult
with rural communities to review and identify
alternative modes of delivery and access to
services.
Postage rates and dividends
The report recommends a new price cap which
would reflect CPC's overall costs including labour
and transportation. At minimum the price cap
should be no less than inflation. A significant one-
time increase may be necessary. There should be a
relaxation of the requirement to pay dividends
during the modernization program.
Postal councils
The report recommends that Canada Post maintain
the National Advisory Council and create a major
postal users council, a rural postal user council
and a small and medium sized enterprise council.
Productivity
The report recommends that CPC intensify its
efforts to improve productivity and report the
results.
Financial framework
The report recommends the 1998 Policy and
Financial Framework be adjusted to reflect the
costs of the USO and Service Charter and the
impact of the modernization program.
No regulatory agency
The report recommends the mechanism of a price
cap instead of the establishment of a regulatory
agency. The Advisory Panel recommends that
forecasts of rate increases be included in the Five
Year plan and publicized.
Pension obligations
The report recommends that the government and
CPC ensure that funding obligations for the
pension solvency deficit do not impede the
modernization program.
Partnerships
The report recommends CPC partners with other
firms and/or competitors.
Governance
The Advisory Panel strongly believes the
oversight of the corporation should rest primarily
with the Board of Directors. The report
recommends specific roles for the Board of
Directors and describes the division of
responsibilities between the government and the
Board of Directors. The CEO should not be on the
Board of Directors.
Postal services working group and
university chair
The report recommends the establishment of a
Postal Services Working Group comprised of
senior representatives from various government
departments and agencies. It also recommended
the creation of a university chair in postal studies.
Regular Canada Post strategic reviews
The report recommends conducting a strategic
review of Canada Post every five years.
Government oversight
The report recommends that the Board of
Directors deal directly with the Minister of
Finance on financial matters and with a Minister
of a program department (currently Minister of
Transport) on regulatory or social matters.
IR cope 225
Petition to the House of Commons
WHEREAS the federal government is considering ending the current moratorium on post office closures.
WHEREAS the federal government has introduced legislation to legalize the activities of remailers, which
will erode the revenues of Canada Post Corporation needed to maintain its current Universal Service
Obligation.
WHEREAS our public post office plays a key role in our social and economic life by providing the
infrastructure that healthy communities need to thrive and businesses need to grow.
We call on the Government of Canada to maintain the moratorium on post office closures and withdraw the
legislation to legalize remailers.
We also call upon the Government of Canada to instruct Canada Post to maintain, expand and improve
postal services.
Signature Address
(Sign your name. Do not print.) (Give your full home address
or our city and province,)
Please send the Detition w
ith original signatures to
Your local MP c/o House of Commons, Ottawa, Ontario, K1A OA6
No postage required
/bk cope 225
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-
300 Dufferin Avenue
P.O. Box 5035
London, ON
NfiA4L9
London
CANADA
June 26, 2009
His Worship, Mayor Graham D. Warwick
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney ON NOL 2CO
Dear Mayor Warwick:
weaervea aTx
JUL 2 2009
Re: Regional Material Recovery Facility Project
Office of the Mayor
You may be aware that City of London staff has been in contact with staff at your
municipality regarding the construction of a modern, Regional Material Recovery Facility
with LEEDO Silver Certification (Regional MRF). This project is regionally significant,
"shovel ready" subject to funding and has many environmental benefits. We would ask
that after you review this letter and, if appropriate, provide us with a letter of support or a
Council resolution that we may forward to the Federal and Provincial governments to
help us secure funding in order to ensure this project can proceed.
The Regional MRF is estimated to cost $25 million and would be able to process 75,000
tonnes per year of Blue Box recyclables from municipalities in Southwestern Ontario.
The MRF would be conveniently located just 5 minutes off Highway 401 in London and
has been designed to accommodate changing market conditions. For example, the
facility can be easily expanded to 100,000 tonnes per year, add new materials, increase
automation and switch to single stream processing from traditional two stream
processing.
It is expected that most municipalities wanting to use the Regional MRF would pay a
"per tonne" processing fee and receive the revenue from the recyclables that are sold.
Under normal market conditions the revenue is expected to exceed the processing fee
and the Municipality would receive a cheque for using the facility.
This project benefits the entire Southwestern Ontario region. It is projected that the
Regional MRF will reduce system wide recycling costs by up to $1 million per year or
more. This is because the "economies of scale" of the Regional MRF result in significant
reductions in the cost to process recyclables which more than offset haul costs for
municipalities up to one hour away.
The Corporation of the City of London
office: 519.661.4920 Fax: 519.661.5308
www.london.ca
Page 2
This project is also a compelling, showcase example of a public-private partnership initiative.
Industry funding (from the Continuous Improvement Fund financed by Stewardship Ontario
which is the "Industry Funding Organization" for Blue Box programs in Ontario) of $4.4 million
has been committed to this project which will reduce capital costs. This project is supported by
Stewardship Ontario because of the overall reduction in recycling costs.
This project is "shovel ready". As shown in the attached Municipal Council resolution, the City is
ready to proceed with construction of the Regional MRF subject to finding additional funding for
the project. The Canadian content of the design and construction of the facility is over 80% and
includes the manufacture of the recycling processing equipment.
The Regional MRF has many environmental benefits as it will increase waste diversion in the
region by allowing new and more materials to be collected for recycling. Increasing waste
diversion results in reduced greenhouse gases, energy savings, moves municipalities closer to
the provincial 60% waste diversion goal and saves landfill space.
In closing, your support is very important for this regional project. I ask that you consider
providing us with a letter of support or Council resolution that we may forward to the Federal
and Provincial governments to help us secure funding in order to ensure this project can
proceed. The City of London asks that if you are going to support this project we receive your
letter of support or Council resolution as soon as possible as the period when we will be able to
get approval of Federal and Provincial government stimulus funding will end soon.
Attached is a suggested resolution for your reference and consideration to assist you. Should
you or your staff have any further questions or require more information, please don't hesitate to
contact me or any of the following City of London staff; Jay Stanford, Director - Environmental
Programs and Solid Waste (519 661-2500, x 5411) or Wesley Abbott, Division Manager - Solid
Waste Management (519 661-2500 x 1812).
Sincerely,
km &G-CC-0, 0&4
Anne Marie DeCicco-Best
Mayor
City of London
Attachment
C.- Jeff Fielding, Chief Administrative Officer, City of London
Pat McNally, General Manager of Environmental & Engineering Services & City
Engineer, City of London
Grant Hoperoft, Director - Intergovernmental and Community Liaison, City of London
Draft Council Resolution in support of a Regional Material Recover Facility
That the Southwestern Ontario Regional Material Recovery Facility project be endorsed by
Name of Municipality as this project will reduce overall recycling costs in Southwestern
Ontario and has many environmental benefits.
We will be forwarding your letter of support to the persons listed below. Alternatively, you may
copy them on your letter of support to us.
The Honourable John Baird
Minister of Transport, Infrastructure and Communities
Place de Ville, 330 Sparks Street
Ottawa, ON K1A ON5
The Honourable George Smitherman
Minister of Energy and Infrastructure
Hearst Block, 4th Floor, 900 Bay Street
Toronto, ON M7A 2E1
Canada-Ontario Infrastructure Secretariat
1 Stone Road West, 4th Floor NW
Guelph, Ontario N1G 4Y2
~D° 13
73o
yfe*
&
emAel
,gal
...a com
muni
ty
heritage
centre
July 6, 2009
Board of Directors
Catrina Colme
Bill Denning
Jerry Galbraith
Grace McGartland, Chair
Duncan Morrison, Treasurer
Norma Schnekenburger,
Secretary
Mary Simpson
Vision
The Bank, as a not-for-profit,
organization honours
the community's past,
celebrates the community's
present
and envisions
the community's future legacy
by expressing
local heritage and culture
through photographs
and cuisine to promote,
encourage and
sustain a rural lifestyle.
242 Graham Road
Box 174
West Lome, ON
N01 2P0
519-768-9986
Mayor Warwick and Council Members
Municipality of West Elgin
22413 Hoskins line
P.O. Box 490
Rodney, ON
NOL 2CO
Dear Mayor Warwick and Councilors,
On behalf of the entire Board of Directors, thank you for the time that the
Council ongoing support towards The Arts & Cookery Bank's development.
Further, we appreciated the additional grant of $2,968.75 to assist the start up of
the construction phase of the project.
We have continued to write for grants from various funding sources and wanted
to summarize them for you:
Public sources:
• Agrispirit Fund-June 15, 2009 (this is a 4 month evaluation process)
• Community Adjustment Fund (CAF)-decision date unknown
We are hopeful that these two additional grants will take us over the top in terms
of funds needed to complete the construction and start up part of The Bank's
development.
We will keep you updated on our progress.
Again, thank you again for recognizing the importance of The Bank project and
for all the support and guidance you have given.
Best regards,
s
Grac cGartland
Chair
The Arts & Cookery Bank
Celebrating the rural lifestyle and communities
-v
~i
/OO Elginrou,--
July 2, 2009
Ted Ufl'en, Secretary
West Elgin Chamber of Commerce
P.O. Box 276,
Rodney, Ontario
NOL 2C0
Re: Municipality of West Elgin , Boundary S
nage
We have received your letter dated June 18, 2009, requesting 'signage to be placed on
Elgin County roadways. I
Private signage along County roadways is not permitted, however, municipalities are
permitted to install boundary 1 "gateway" signage identifying their community. It is
understood that the requested signs would replace any existing or proposed boundary
signage to West Elgin. Therefore, your request is approved bl the County of Elgin so
long as the following conditions are met:
1. Signage is to be installed at or near the road property limi!
road as possible and in the back-slope of the roadside ditl
2. The Municipality of West Elgin's Road Department shall it
3. All existing information signage portraying similar informal
4. The proposed signage shall replace any existing or future
boundary signage.
5. This approval permits placement of proposed signage on
not permission to place signage on Highway 401 property
sought from the Ministry of Transportation-
Good luck with your project.
Yours
Peter Dutchak, CET, CRS
Deputy Director of Engineering Services
cc. Joanne Groch, Administrator, Municipality of West Elgin
as far from the traveled
II the signage.
shall be removed.
uest for municipal
road property and
permission must be
1)- 0
County or Elgin
Engineering serrioes
450 sunset Drive
SC Themes. On N5R SVi
Phone; 51$- 631.1480
www.elgin-county once
Progressive by Nature
6169 ' ill I 6006
West Elgin Recreation Committee
Regular Session
May 20 2009
This regular session was called to order at 7:00 pm with the following members present:
Grace Blanchard. Trudy Balint, Jonathan Wolf, Marylin Lowes, Terri Knott, Gerry Scafe,
and Parks Superintendent Jeff Slater.
Item # 1 Disclosure of Pecuniary Interest: None noted.
Item # 2 Delegations:
• YWCA: Kellie Coehlo from the YWCA attended and presented her report, that is
included in the minutes.
Item # 3 Adoption of the Minutes:
Moved By: Grace Blanchard
Seconded By: Gerry Scafe
The West Elgin Recreation Committee resolve that the minutes of April 20 2009 be
approved as presented.
CARRIED
Item # 4 Business Arising from the Minutes:
• Movie Night in the Park: The Movie night in the Park will be held June 12th 2009
and will be held at the Port Glassgow Trailer park. The Admission charge will be
$5.00 per person, $ 20.00 pre family, or a food donation to the food bank.
• Music and Art In the Park: Member Balint reported that the Music and Art in the
Park has now become a two day event, June 19 and another day to be determined. The
event will include a cruise night and a dance in the Park.
• Canada Day: After some discussion the Recreation Committee decided to fund the
use of the YWCA Staff for Canada day in the amount of $ 200.00.
• Miller Park Trail: The Recreation Superintendent reported that the Municipality had
applied for a $ 25,000.00 grant to finish the trail in Miller Park.
• Splash Pad: The Recreation Superintendent reported that the Splash Pad was
operational for 2009.
Item # 5 Correspondence: There was no additional correspondence presented.
Item # 6 New Business: There was no additional new business p-resented.
-2-
Item # 7 Adjournment:
Moved By Gerry Scafe
Seconded By: Terri Knott
The West Elgin Recreation Committee resolve that this session of the West Elgin
Recreation Committee hereby adjourn at this hour of 8:45 pm and reconvene on June 17
2009 At 7 pm at the West Elgin Arena, or at the call of the chair.
CARRIED