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Elgin County Council
Committee of the Whole Meeting
Minutes
September 9, 2025, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Michele Harris, Director of Homes and Seniors Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Diana Morris, Senior Planner
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Meeting Call to Order
The meeting was called to order at 10:57 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Resolution Number: CW25-58
Moved by: Councillor Leatham
Seconded by: Deputy Warden Ketchabaw
RESOLVED THAT the agenda for the September 9, 2025 Committee of the
Whole Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW25-59
Moved by: Councillor Giguere
Seconded by: Councillor Noble
RESOLVED THAT the minutes of the meeting held on August 12, 2025 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Manager of Administrative Services/Deputy Clerk - Elgin County
Initiatives to Support Rip Current Project
The Manager of Administrative Services/Deputy Clerk presented the
report as follow-up to Council's direction to staff at the June 24, 2025
meeting of County Council to explore activities the County of Elgin could
undertake to support the Rip Current Project in achieving their goals and
amplifying their message.
Resolution Number: CW25-60
Moved by: Councillor Sloan
Seconded by: Councillor Giguere
RESOLVED THAT Council authorize staff to move forward with the
initiatives proposed to assist the Rip Current Project in advancing its goals
and amplifying its message, as contained in the September 9, 2025 report
titled "Elgin County Initiatives to Support Rip Current Project" as amended
to combine Initiative #1 (Roundtable Meeting) and Initiative #4 (Drowning
Prevention Symposium).
Motion Carried.
6.2 Senior Planner - Draft Plan of Subdivision 34T-MA23001, Township of
Malahide, 9270 Rogers Road
The Senior Planner presented the report providing County Council with
information required to consider granting approval to the Draft Plan of
Subdivision 34T-MA23009, Township of Malahide, 9270 Rogers Road.
Resolution Number: CW25-61
Moved by: Councillor Widner
Seconded by: Councillor Giguere
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision 34T MA23001,
Township of Malahide 9270 Rogers Road, by Strik, Baldinelli, Moniz Ltd
on behalf of Peter and Anita Wiebe, dated November 18, 2024; and
THAT staff be directed to provide notice of decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
6.3 Director of Engineering Services - Roundabout Landscaping Options
The Director of Engineering Services presented the report to Council as
follow-up to Council's direction to staff to present options to permanently
restore the centre island of the County of Elgin roundabout at the
intersection of Elm Line and Centennial Avenue.
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Resolution Number: CW25-62
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Roundabout Landscaping Options"
from the Director of Engineering Services dated September 9, 2025 be
received and filed; and
THAT staff proceed with Option 1 to cut the roundabout annually and
maintain the status quo.
Motion Carried.
6.4 Director of Engineering Services - Routine and Emergency
Maintenance Services for Traffic Control Signals — Contract Award
(RFP No. 2025-P09)
The Director of Engineering Services presented the report providing
details on the Request for Proposal (RFP) that was issued for providing
Routine and Emergency Maintenance Services for Traffic Control Signals
and seeking Council's approval to award the contract.
Resolution Number: CW25-63
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT the contract for a Routine and Emergency Maintenance
Services for Traffic Control Signals, Request for Proposal 2025-P09 be
awarded to Guild Electric Limited for a three (3) year term in the estimated
amount of $158,045.00 (excluding HST); and
THAT staff be authorized to extend the contract for an additional three (3)
years, subject to satisfactory contractor performance reviews and
satisfactory pricing for the renewal term; and
THAT the Warden and Chief Administrative Officer/Clerk be directed and
authorized to sign the contract.
Motion Carried.
6.5 Director of Engineering Services - Village of Fingal Reconstruction -
Contract Award (Tender No. 2025-T32)
The Director of Engineering Services presented the report providing
details on the tenders that were advertised and issued as per the County's
Procurement Policy for the reconstruction of Union Road (CR 20), Fingal
Line (CR 16), Fowler Street and Millpark Street in the Village of Fingal,
Township of Southwold.
Resolution Number: CW25-64
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT Bre-Ex Construction Inc. be selected to complete the
Village of Fingal Reconstruction project, Tender No. 2025-T32 at a total
price of $18,985,580.29 inclusive of a $1,500,000 contingency allowance
and exclusive of HST; and
THAT approval of the contract be subject to the Township of Southwold's
approval of their portion of the project costs; and
THAT the Warden and Chief Administrative Officer/Clerk be directed and
authorized to sign the contract.
Motion Carried.
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7. Adjournment
Resolution Number: CW25-65
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 11:40 a.m. to meet again on September
23, 2025 at 9:30 a.m.
Motion Carried.
laine Parkin,
Chief Administrative Officer/Clerk.
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