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July 14, 2009 Agendaq¢~oF~'lo ORDERS OF THE DAY 01 x FOR TUESDAY JULY 14 2009 - 9:00 A. . H H O pRO PAGE # ORDER 1st Meeting Called to Order 2nd Adoption of Minutes - June 23, 2009 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 A.M. - Sandra Datars Bere, Director, St. Thomas Elgin Ontario Works 1-7 1) St. Thomas Elgin Ontario Works (STEOW) Employment and Income Support Restructuring Plan Report (attached) 8-14 2) Social Assistance Service Provision Report (attached) 9:15 A.M. - John Regan - Elgin Business Resource Centre (refer to p. 19 Deputy Director of Community and Cultural Services' Report) 5th Motion to Move Into "Committee Of The Whole Council" 15-56 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence - see attached 57-62 1) Items for Consideration 63-75 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: July 28, 2009 9:00 a.m. - County Council Meeting August 11 & 25, 2009 No County Council Meetings July Outside Board Councillor Marks - St. Thomas-Elgin General Hospital Reporting Schedule: Councillor Acre - Tillsonburg District Memorial Hospital Sept. Outside Board Councillor McIntyre - Elgin St. Thomas Public Health Reporting Schedule: Councillors Marks and Mennill - Social/Entertainment Councillor Hofhuis - St. Thomas-Elgin Public Art Centre August 16-19, 2009 - AMO 2009 Annual Conference - Ottawa COUNTY COUNCIL PHOTO to be taken September 15, 2009 @ 8:30 a.m. YIIECOAK%MONOFVH Cmof ST. THOMAS ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario N5P10 /F?1It trtlrt}' FligY3~`ra 6i.45ibiC Re ort No. OWEC03-09 REPORT TO ELGIN COUNTY COUNCIL FROM: Sandra Datars Bere, Director St. Thomas Elgin Ontario Works MEETING DATE: July 14, 2009 SUBJECT: St. Thomas Elgin Ontario Works (STEOW) Employment and Income Support Restructuring Plan Recommendation: THAT: Report OWEC 03-09 of the Director of St. Thomas-Elgin Ontario Works be received for information. Report: In mid-2008, St. Thomas Elgin Ontario Works (STEOW) implemented a strategic planning process to examine the department's service provision and determine how a greater emphasis on supports to employment could be achieved through service and support paths, organizational structure and program design and implementation. Contextual issues that also needed to be explored included significant increases in service provision in all areas, an organizational structure that had created inequity in supervision responsibilities, as well as the need to more fully establish the department as a key service provider within the community. Over the last several months, the STEOW management team has worked, in consultation with key stakeholders, to develop a restructuring implementation plan. During this time, the STEOW Management Team has been required to concurrently ensure, in light of changing community economic conditions and continued increases in client /service levels, that any changes to service provision would improve, not deter, service delivery. July 3, 2009 1 The programs delivered by STEOW (Ontario Works, Child Care and Social and Affordable Housing) focus on the provision of programs and services that seek to provide comprehensive support to individuals/families in the attainment of employment outcomes. Through collaborative efforts, STEOW works in partnership with many key community agencies and service providers to collectively support the specific needs of individuals and families within our community. Notwithstanding good programs and effective partnerships, STEOW's ability to support individuals and families to improved outcomes has been impacted over the last several months by increased client service levels, less employment opportunities within the community and most importantly, more challenging needs presented by individuals and families seeking our services. The Employment and Income Support Restructuring (EISR) Plan was announced to STEOW staff in early March 2009. Following significant staff consultation, process and resource development and refinement and staff training, the EISR plan was implemented on June 8, 2009. In restructuring and realigning our service provision, we have focused on how we believe individuals and families will need and will be best supported. We have developed and implemented person-centered services for those we serve in order to assist them to develop skills and opportunities that will position them to successfully seek and maintain employment within our community. Highlights of the EISR Plan / Changes: (See Attachment A) ■ Implementation of a new employment and income support service plan that provides intensive intake, integrated employment and income support and ongoing support services to all individuals and families seeking assistance. ■ As possible, the removal of the term "Case" from the STEOW organizational vocabulary - replaced with "individuals and families". ■ Emphasis on the provision of "Employment and Income Support"(EIS) services. While the Ontario Works program (implemented by STEOW on behalf of the province) is a cornerstone of the overall service provision within the department, the purposeful change in terminology from "Ontario Works"/ "Welfare"/, "Social Assistance" to Employment and Income Support (EIS) reflects a shift in service philosophy which strives to more specifically focuses on the needs of individuals /families being served • Creation of Employment and Income Support (EIS) Coordinator teams (formerly OW Caseworkers), targeted to the specific the needs of individuals/ families ■ Increased emphasis on service and community partnership in the provision of collaborative and comprehensive services to individuals /families July 3, 2009 2 Organizational and structural changes were also implemented to support the change in service provision. An organizational chart is included as Attachment B. While there were some changes to specific roles and responsibilities, no staff reductions occurred. Further to Council's approval earlier this year, two new contract positions have been added to the department. They include a contract EIS Coordinator (to support the increase in service provision due to increasing need) as well as a new Housing Programs Coordinator position to assist the Housing Administrator in the delivery of existing and new housing initiatives, including those expected to be funded as part of a significant investment of economic stimulus funding from the provincial and federal governments. The creation of the Housing Programs Coordinator (HPC) has allowed STEOW to centralize the administration of all the housing/ homelessness related programs under the responsibility of one person, providing one clear point of contact for individuals and families. Programs administered by the HPC include the Rent Bank, Energy Bank, Homelessness and Housing Allowance programs Financial Impact of Changes The restructuring plan required no increase in existing staff complement or wages. As noted above, changes to positions (roles/ responsibilities) did occur but salary levels were equal between positions being restructured/eliminated and those being created. There have been some increased expenses related to orientation and training for staff as well as the costs of communicating and implementing the new service plan. These costs were approved as part of the 2009 Operating Budget. Communication with Key Stakeholders A communication strategy has been implemented to ensure sharing of information with all stakeholders. Individuals and families being supported by STEOW were advised in late May/early June about the changes to service provision within the department and assignments to new EIS Coordinators. Formal communication to community agencies and key stakeholders is ongoing. Website updates and public notices are also being completed. July 3, 2009 3 Overview of Plan Implementation to Date Implementation of the EISR plan has been very successful. All STEOW staff have actively participated in the development and implementation of the new service path for individuals and families. Staff members have demonstrated great support for this new way of doing business and have indicated that it effectively supports the needs of individuals and families being served. Implementation continues to be monitored and evaluation/ discussion is continuous and on-going so as to ensure the ultimate success of this activity. Conclusion: The implementation of STEOW`s new Employment and Income Supports Service Plan has already resulted in important change to service provision for individuals and families in this community. We will continue to monitor and evaluate activities and as necessary, amend processes and procedures to ensure that the needs of those that we support, both now and in the future, are met. The Director, STEOW is available to answer any questions or address any concerns that Council members may have. Respectfully submitted: Da rs Bere Director, St. Thomas Elgin Ontario Works July 3, 2009 4 Attachment A Func t i ona 1 Emp 1 oymen t and income support service Path The fo77owing schematic provides an overview of the new/amended emp7oyment and Income support service path. Intake & Eligibility Determination Admin / Program support Employment and Income Support ongoing Support services other support /Program Services • Family Support • Review • Social Benefits Tribuanl • DOM Hostel • RMHC • Homelessness • Energy Bank • Rent Bank • Housing Allowance • Child care/ subsidy • External Resources 1 Overview of Changes EMPLOYMENT AND INCOME SUPPORT COORDINATION: • Focus on supports to employment as primary goal for individuals and families being served • Team approach to provision of services: o Teams of Employment and Income Support Coordinators working in priority areas of service (number after team represents number of coordinators that will be assigned to the team) ■ Intake and Eligibility Determination (3) ■ LEAP, Under 18, Temporary Care, School (2) ■ Sole Supports / Deferred (2) • Addictions, Mental Health, ODSP / Dom Hostel (2) ■ Employment within last 6 months ago (3) ■ No Employment for at least 6 months (3) 2 ATTACHMENTS s r( Txewnmwsaauuvnmmrur ST. THOMAS PROGRAM MANAGER/ SPECIAL PROJECTS ONTARIO WORKS ST. THOMAS-ELGIN F1 DIRECTOR FINANCIAL COORDINATOR ADMINISTRATIVE ASSISTANT SOCIAL HOUSING ADMINISTRATOR DEFNTIIIONS C.S.R. - CUSTOMER SERVICE REPRESENTATIVE EIS- EMPLOYMENT AND INCOME SUPPORT SEIS- SENIOR EMP & INC SUPPORT COORDINATOR LSS- LOCAL SYSTEMS SUPPORT OFFICER CCAC-CHILD CARE ASSESSMENT COORDINATOR FSC - FAMILY SUPPORT COORDINATOR ERC - ELIGIBILITY RENEW COORDINATOR HOUSING PROGRAMS COORDINATOR SUPERVISOR CHILDREN'S SERVICES EMPLOYMENT& INCOME SUPPORT EMPLOYMENT& INCOME SUPPORT CSR (2) EIS CLERKS (S) CCAC (2) LSS (1) SEIS COORDINATOR (1) EIS COORDINATORS FSC (2) EIS COORDINATORS (S) ERC (1) EIS AIDES (2) El DENOTES UNION POSITION FIn.I - July 2009 SUPERCEDES: MARCH 20M ni E CORPORATION OF V M MY OF ST. THOMAS ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario N5P10 ~ T~~~[II~'crtril tltgiWY.iY34j=57IU4 Re ort No. OWEC04-09 REPORT TO ELGIN COUNTY COUNCIL FROM: Sandra Datars Bere, Director St. Thomas Elgin Ontario Works MEETING DATE: July 14, 2009 SUBJECT: Social Assistance Service Provision Recommendation: THAT: Report OWEC 04-09 of the Director of St. Thomas-Elgin Ontario Works be received for information. Report: Social Assistance service provision continues to remain at elevated levels across the St. Thomas and Elgin County community. As of June 30, 2009, there were 1457 individuals/ families (benefit units) in receipt of assistance. There has been a sustained rise in rates over the last three years as outlined below: Annual Service Provisions/ Caseload Rates Year Annual Average Caseload % Increase over Previous Year 2006 819 N/A 2007 876 7% 2008 1123 28% 2009 Jan - June 1442* 28% 1 Additional Facts and Projections: • Increase in caseload from January 2006 (885) to June 2009 (1457) represents 65% increase in service provision • Lowest rate (between Jan 2006 and June 2009): October 2006 (749) • Highest rate (same time frame): April 2009 (1474) • Ninety-six percent (96%) increase from lowest to highest caseloads in 3-yr period • Continued Significant increases in first six months of 2009, although slight decrease in May and June 2009 (normal seasonal adjustment due to greater employment opportunities in the summer) • Continue to projecting the average caseload for 2009 will be approximately 1500 cases Overview of 2008 and 2009 Service Provision Statistics Based on information released in April 2009, St. Thomas Elgin recorded the highest increase in social assistance rates for any Consolidated Municipal Services Manager (CMSM) in the province in 2008 at 28%. The 2008 provincial average was a 1% increase. Comparison with other CMSMs in the South West Region for 2008 provides the following information: Consolidated Municipal Services Manager (CMSM) Southwest Region 2008 Increases / Decreases in Social Assistance Provision (over 2007) Bruce -2.2% Chatham- Kent +7.4% Grey +10.4% Huron +5.0% Lambton +33% London +8.7% Oxford +9.0% St. Thomas +28.0% Stratford +6.6% Windsor +0.4% The increase in caseload levels was related, foremostly, to a continued weakening in the local economy. Based on the 2007 & 2008 service provision, the St. Thomas-Elgin community was affected prior to other communities both in the South West Region and the province. Increases in our community began almost a full year before others did, attributable, it is believed to a decline in the automotive sector and a significant reduction in temporary / contract jobs available within that sector. 2 The Ministry of Community and Social Services has just released statistical information on OW Service Provision for the first three months of 2009. The increases experienced in St. Thomas- Elgin are now being experienced in other areas of the province. Increases in Service Provision from December 2008 to March 2009 Area December 2008 to March 2009 Increase Ontario 9.4% South West Region 11.80/0 Bruce 14.9% Chatham Kent 8.1% Grey 16.6% Huron 9.3% Lambton 16.8% London 10.7% Oxford 28.2% St. Thomas 20.8% Stratford 18.1% Windsor 8.8% As industries have begun to close and job losses in the industrial sector and spin-off sectors become permanent, we have seen a continued increase in the number of individuals and families being supported by STEOW through the Ontario Works program. We expect this number to increase as Employment Insurance entitlements run out and employment opportunities continue to be scare. In addition to increased service levels, it is also important to note that individuals/families being supported face numerous and more complex issues than in the past, requiring STEOW staff to provide enhanced supports, make additional referrals and address more difficult realities. Resources Available to Respond to the Challenges Community agencies, Labour representatives, Secondary and post- secondary educational facilities, employers, municipal councils, local charities, churches and many other key stakeholders have and continue to work in partnership to provide support and coordinate resources to address the needs and challenges of those impacted by the current economic situation. 3 In an effort to more effectively support the increase in service provision as well as to focus it on employment, STEOW recently implemented a service restructuring activity (Report OWEC 03-09) that has changed the mechanism by which individuals and families are served. We continue to deliver the Ontario Works program but focus on an integrated provision of service across all program areas within the department in a manner that best supports options towards employment and prepares individuals/ with the skills, assets and supports that are needed to obtain and retain employment in these challenging economic times. We continue to increase our partnership activities with many key stakeholders with the express desire to address the evolving needs and issues faced by those most vulnerable across our community. We also look to the infusion of federal and provincial funding to support opportunities for more employment and will continue to seek to enhance opportunities to support all those we can. The Director is available to answer question or provide additional information, as Council members may require. Respectfully submitted: ndra Datars Bere 3~- Director, St. Thomas Elgin Ontario Works 4 St. Thomas Elgin Ontario Works (STEOM Employment and Income Support Service Provision Month Caseload City County Quarterly Averages Jan-06 885 611 274 Feb-06 881 606 275 Mar-06 893 617 276 886 Apr-06 857 583 274 May-06 841 572 269 Jun-06 800 536 264 860 Jul-06 788 533 255 Aug-06 788 533 255 Se -06 787 537 250 836 Oct-06 749 514 235 Nov-06 759 523 236 Dec-06 795 552 243 819 Jan-07 829 583 246 Feb-07 863 599 264 Mar-07 892 623 269 861 Apr-071 870 608 262 May-07 874 605 269 Jun-07 848 590 258 863 Jul-07 841 577 264 Aug-07 868 591 277 Sep-07 882 610 272 863 Oct-07 882 610 272 Nov-07 925 644 281 Dec-07 939 655 284 876 Jan-08 1 725 309 Feb-08 1089 772 317 Mar-08 1108 779 329 1077 Apr-08 1146 806 340 May-08 1129 797 332 Jun-08 1094 770 324 1100 Jul-08 -T1 02 786 316 Aug-08 1100 785 315 Sep-08 1140 806 334 1105 Oct-08 11 811 336 Nov-08 1159 825 334 Dec-08 1228 868 360 1123 Jan-09 1365 958 407 Feb-09 1413 997 416 Mar-09 1473 1033 440 1417 Apr-091 1474 1050 424 May-091 1470 1053 417 Jun-09 1457 1045 412 1467 Jul-09 0 0 Aug-09 0 0 Sep-09 0 0 Oct-09 0 0 Nov-09 0 0 Dec-09 0 0 1442 YTD 2009 Avg 6 # Months 1123 Avg 2008 876 Av 2007 819 Avg 2006 844 Avg 2005 872 Avg 2004 930 ! Avg 2003 1052 Av 2002 Ontario Works Caseload Trend 2007 - 2008 1300 1200 1100 1000 900 800 m 700 0 U 600 500 400 300 200 100 0 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07 Jul-07 Aug-07 Sep-07 Oct-07 Nov-07 Dec-07 Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08 Month 0 County ■City 7/6/2009Copy of STEOW Caseload Stats 2009 FINAL MAy 20092 Year Trend Ontario Works Caseload Trend 2009 1600 1400 t 1200 - 1000 x . ii I O II I I a iu ° 800 W Mount y ■ city 600 400 200 0 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 MONTH REPORTS OF COUNCIL AND STAFF July 14, 2009 Council Reports - (ATTACHED) Councillor Wilson - Community Schools Alliance Staff Reports - (ATTACHED) Deputy Director of Community and Cultural Services - Small Business Resource Centre Director of Human Resources - 2010 OMERS Contribution Rate Administrative Services Coordinator- September Council Meeting Date Administrative Services Coordinator- Corporate Communications/News Release Policy Deputy Director of Engineering Services - Partial Depth Asphalt Recycling, Contract No. 6200-09-02 Director of Engineering Services - Sanitary Sewer Pumping Station Front End Agreement Director of Engineering Services -Ambulance Inspection Services - MOHLTC Director of Engineering Services - Ambulance Year End Report - 2008 Mayor John R. Wilson Malahide Township malahide(o)townshio. malahide.on. ca Friday, June 19, 2009 RE: Community Schools Alliance Dear John: As you know, the County of Middlesex has asked me to lead an organization called "The Community Schools Alliance". The main purpose of the alliance is to raise awareness of the challenges associated with the process used by school boards to make decisions that determine which of our schools stay open, which ones get closed and where new schools are located. It's about the accommodation review process and the impact this flawed process has on the socio-economic fabric of our communities. Clearly, a better system is needed to address the current and future educational facility needs in our communities. We need a system that ensures school boards and municipal councils work together when making decisions about our community educational facilities. We need a system that provides an appeal process for school board decisions based on accommodation reviews. We need a system that is not afraid to review the governance model for educational decisions. And most importantly, we need a system that respects and values the input of students, parents and communities in the accommodation review process. Our council did not want to fight this important community development issue alone. Instead, we created the Community Schools Alliance to bring together municipalities and municipal leaders that share similar concerns. As a community leader with a strong interest in this issue, I am writing today to invite you to join the executive committee of the Community Schools Alliance. I need your help to guide this Alliance over the coming months as we endeavour to convince the Minister of Education that fundamental organizational change is required to save our community schools. I can assure you that administratively, a considerable amount of work has already been completed and I am looking forward to showing you some of our draft plans to "get the word out" during our inaugural meeting as well as our proposal for a summit on this issue at the AMO Conference in August. I know of our schedules are tight. However, I am very hopeful that you will agree to join to join your fellow executive committee members at a meeting in London on either June 23rd or June 29th at 10:30 AM at the Middlesex County building (please notify me of the most appropriate date for your schedule).If you have any questions in regard to this proposed meeting, or being part of the executive committee, please do not hesitate to contact me at your earliest convenience. Yours truly, 104w? w Doug Reycraft Councillor Doug Reycraft Chair, Community Schools Alliance 399 Ridout Street North, London, Ontario NeA 2P7 519-287-2015 reycraft®sympatico. ca www.communityschoolsal9ance.oa Hon. Kathleen Wynne Minister of Education Mowat Block, 900 Bay Street, Toronto, Ontario M7A 1 L2 Tuesday, July 07, 2009 RE: Community Schools Alliance Meeting Dear Minister Wynne, I am writing today on behalf of the Executive Committee of the Community Schools Alliance to invite you to speak at our inaugural meeting in Ottawa on August 17th, 2009 at 4:45PM. The Community Schools Alliance has been formed by Ontario municipalities to address the challenges associated with the process school boards use to determine which schools in a municipality stay open, which ones get closed and where new schools will be located. Across Ontario, municipalities are concerned about the Accommodation Review Committee (ARC) process and the impact this flawed process has on the socio-economic fabric of our communities. The Community Schools Alliance believes a better system is needed to address the educational facility needs in Ontario's communities. A better system should ensure that school boards and municipal councils work together on decisions regarding education infrastructure. A better system should provide greater accountability for school board decisions. A better system should be developed through a review of the governance model for educational decisions which must include an appeal process of accommodation decisions. Most importantly, a better system should respect and value the input of students, parents, the community and municipality in the ARC process. To address these issues, we are bringing our municipal colleagues from across Ontario together to call for a "smart moratorium" on school closings. There are a number of challenges associated with the current process and the only way we can effectively deal with these issues is to put disputed school closures on hold until these challenges are resolved. During our meeting in Ottawa, the Community Schools Alliance would like to discuss our "smart moratorium" concept with you and at the same time provide you with our vision for how we can efficiently and effectively address the concerns our alliance has with the accommodation review process so that we can move forward together with the renewal of our educational infrastructure. I think it is very important that you hear what the municipalities across Ontario are saying about this process and therefore, I will ensure that you are provided with access to our website, Facebook group, and press releases, as we move forward with this campaign to bring municipalities and school boards together. The Community Schools Alliance looks forward to your attendance at our meeting in Ottawa and if you have any questions in regard to this speaking opportunity, please do not hesitate to contact me. Yours truly, Walk- Doug Reycraft Chair, Community Schools Alliance Elbi F, "'tti'f' REPORT TO COUNTY COUNCIL FROM: Alan Smith, Deputy Director of Community and Cultural Services DATE: June 30, 2009 SUBJECT: Small Business Resource Centre INTRODUCTION: In 2007, the County of Elgin undertook the development of a comprehensive 5- year Economic Development Plan that articulated a direction and the manner in which the County together with its stakeholders would define economic development in the future. One of the objectives contained in the Plan is "...to encourage and support the growth and expansion of the County's industry base and create opportunities for future investment attraction efforts in the County of Elgin's key industries...." Creating a Small Business Resource Centre to support those individuals aspiring to start a new business or expand an existing one within the County of Elgin and the City of St. Thomas would make significant strives to meet that objective. DISCUSSION: The County of Elgin has a history of entrepreneurism and business innovation. In these challenging economic times, it is of particular importance to nurture this entrepreneurship in order to retain and expand local business. In order to assist with local business development, municipalities can apply to partner with the Ministry of Small Business and Consumer Services to establish Small Business Enterprise Centres. These Centres focus on providing support to start-up and small enterprises during their initial years of development and operation. Entrepreneurs are provided with easy access to business consulting services and information covering management, marketing, technology and financing. The Elgin Business Resource Centre (AKA Elgin Community Futures Development Corporation) is proposing that the County of Elgin and the City of St. Thomas apply to the Ministry of Small Business and Consumer Services to establish such a Centre for the region. A draft proposal is contained in appendix one of this report. As the proposal states there are many benefits of having a local Small Business Enterprise Centre as it: • facilitates support through a local mentoring initiative; • ensures that local existing businesses have all possible support to survive and thrive; ensures that potential entrepreneurs have all the information necessary to make the decision to start a business and all necessary support to facilitate start-up. fosters an increase of new business and expansion of existing businesses in the community. The Elgin Business Resource Centre (EBRC) currently provides some of the activities that a Small Business Resource Centre would undertake. However, with the current economic climate, there is an expectation that the demand for such services will increase. Consequently, a full complement of resources for potential and current entrepreneurs will be required. The County can take a leading role in meeting this demand by establishing a Small Business Enterprise Centre for its residents and those individuals looking to locate to the County and start a new business or expand an existing one. In order to take advantage of current synergies, the Small Business Enterprise Centre would operate as part of the EBRC. The EBRC would provide the staffing for the Enterprise Centre and would manage the daily activities. Operating funds would be provided by the Ministry of Small Business and Consumer Services. However, the municipal partners would be expected to provide financial support on a yearly basis - approximately $10,000.00 each. One of the recommended actions in the County of Elgin Economic Development Plan 2007-2011 states that the County should "....promote business mentoring services/assistance to local entrepreneurs [and] [E]xplore with the ECFDC the prospects of the formation of a Business Enterprise Centre. Follow up proactively to ensure that entrepreneurs are receiving the services and assistance required..." Although the proposal involves both the County of Elgin and the City of St. Thomas applying to the Ministry to establish a Small Business Enterprise Centre, given that this proposal meets the County's strategic economic development objectives, staff is recommending that the County act as the sole applicant if required. This would mean that on a yearly basis, that $20,000 may be required from the economic development budget to support the Enterprise Centre. Although the County undertakes initiatives to support local business, it must be stressed however that this investment would greatly expand the County's role in supporting local entrepreneurs - a key area for future job growth and increased tax assessment. For accountability the County would have a seat on the Board of Directors of the EBRC. Due to the administrative nature and to ensure that the Enterprise Centre is meeting the strategic requirements of the County's economic development program, staff are recommending that the County's Deputy Director of Community and Cultural Services be appointed to EBRC's Board of Directors. CONCLUSION: These are challenging economic times. Residents in Elgin County and the City of St. Thomas are experiencing significant job loss. For those individuals seeking to start a new business or expand an existing one, it is imperative that those individuals have the appropriate resources available to them. By applying to the Ministry of Small Business and Consumer Services, to establish a local Small Business Enterprise Centre, the County will ensure that new and existing business have all of the possible support to survive and thrive during this difficult economic climate and beyond. RECOMMENDATION: That the County of Elgin applies to the Ministry of Small Business and Consumer Services to establish a Small Business Resource Centre in conjunction with the City of St. Thomas or alternatively as a stand alone applicant should the City decide not to participate; and That the County's annual contribution to the Small Business Enterprise Centre have an upset limit of $20,000.00 with the funds being drawn from Economic Development's budget; and That the Deputy Director, Community and Cultural Services be appointed to the Board of Directors that has the responsibility for the Small Business Enterprise Centre. All of which isJ )?ecttfully Submitted Alan Smith - ' Deputy Director, Community and Cultural Services Br'a Masschae e :2- Director, Community and Cultural Services pr ved for Submission Mark . el3enal Chief Administrative Officer Appendix One Small Business Enterprise Centre- Draft Proposal AMR- -RW& Aq V WA AM mh~ Elgin SMALL B ELGIN BUSINESS RESOURCE CENTRE A Community Futures Development Corporation CENTRE BUSINESS PLAN 10 (12 month period) The City of St. Thomas and the county of Elgin wish to enter into a Letter of Agreement (L.O.A.) with the Ministry of Small Business and Entrepreneurship for the purpose of establishing the St. Thomas/Elgin Small Business Enterprise Centre (ESBEC). The ESBEC will provide assistance in the creation and development of new and early growth stage businesses. The office will be co-located with the Elgin Business Resource Centre in the City of St. Thomas, and will operate within the primary geographical areas of the City of St. Thomas and the County of Elgin. St. Thomas (population 36,000) and surrounding Elgin population of 85,000 have been drastically affected by,, employment sector, manufacturing, particularly theta manufacturing sector. To date the known job loss it fl (pop. 49,000) with a total ne of its major on equipment it is 5551. The major Sterling Truck Plant J. Presstran (200 laid x:'.:1;53 laid of ; m`( §cd 132 jobs losses have come from the Ford Assembly planf:[(1387 laid oft) (closed, 2200 jobs lost); two Magna Plantsy oft); Therm-o-Disc (closed 337 jobs lost);. Walker Transport (56 laid off); Alcoa (cios lost); Schulman (closed 128 jobs lost). This occurring as a result of the majof-plant close front local sources: Fansharve Mkge,,St. Elgin.. The following are current '"c'alculatec Unemployment rates St.Thomas, 1 2.'Q% to to 10.8% (with St. Thomas), 9.0% The Elgin Busi&e Resource Centre (EBRG) wishes to'become`a Small Business Enterprise Centre fihe St. Thom'as.and Elgm County entrepreneurs are currently being served by ERBC liutFyith the co {hued econoiriig downturn and the resulting number of fob losses rn,Elgm County, the EBRO.has become inundated with the amount of inquiries we Ve by res('dents w1to1Hope to sfart dealt. owu business. The EBRC has in fact been ope, attng many ofth services of a SBEC With :the proper funding, staffing and resources. Services at t activities that are and will be provided include: • One-6A .One counsehing services with our Business Counsellors, depending on the ai ii:of exnfflise. • Extensive statistics, resources including publications, market research, nent, business planning, import, export, government programs and services. • Free business mentorship programs. • Seminars, or workshops, training programs, and information sessions. • Business Plan development net (700 laid of en (70 laid off); 152 jobs lost); En many, loo!aosses now and'Ernployrnent • Computer work stations with internet access and business application software • Cooperative marketing efforts of business services with local private and public sector partners • Programs for young entrepreneurs including "Summer Company" and "Youth Partnership Programs" • "Bridges to Better Business" for already established local businesses. • "Business Plan Competition" • Research assistance to students as part of "Business Programs in High Schools, Colleges and Universities" • Business registration assistance • Help to establish and support existing local Entrepreneurs Networks • Website support and calendar of events for the business community at large • "Lunch & Learn" group sessions • Business Plan clinics • "Small Business Week" events / "SalutetQ"'Sn allBusiness" events in partnership with local Chambers, EDOs`arid otheFiSGsiness minded organizations. • Enhance our Library of Resouices`f6i Entrepreneurs • Newsletter • We use customized software deVai.Qped by Industry Canada. COMMUNITY Community Partn, community and s" fiscal year of opoi newly established ant od!xclatiousl ps and visibility with the business ganiia 'oAs w, be ft 0,urea of focus during the first 12 monfh peYiod). Contact will be maintained and nganizatios, such as; government • '`i <'i:i:.. Chambers of :C • Local CFDC's • Export Assista • Rll Siil P..CC'PP.VP, Associations • Entrepreneur A,sSgCiiations and or Community Service Groups such as the Rotary Club, T3 s Club, Kiwanis Club • Young Entrepreneur initiatives • Junior Achievement Partnerships • Local Training Organizations • Private Industry • Professional Service Area representatives (legal and accounting community) 0 Tourist Associations • Economic Development Agencies & Departments • Sources of Publications • Local Media • Educational Institution Additional Partnership/Sponsorship opportunities will be identified and developed (over and above the founding partners of the City of St. Thomas and County of Elgin and the Ministiy of Small Business and Entrepreneurship). The following activities will also be investigated and„ii it ied where feasible during the start-up year of the ESBEC: • Participation in relevant speaking%.pDppituniti( • Participation in relevant tradgstgws and fairs • Participation in relevant training' Seminars • Representation of the;ESBEC and`M"E at It • Regular visits to muiiteipalties within'tlie;' e; ned area for scheduled'iireeting, with clients and liaison with municipal, fedeial, provincial and other agencies involved in business entiepene'i`Sllp • Coordinafi&j:" 44 administration of sii all;:business e4nsultations • Cooxdi ation and'adijiinistrat aj ofs i h'b s tress wo&kshops, seminars • Coordiiiation and adm istration'lunch and learn sessions, information sessions and business than clinics opportunities accounting mentoring programs Programs; Business Plan Maintenance, cc following areas: Program responsibilities will be met in the • Maintenance of necessary office equipment and supplies • Maintenance and administration of all business publications and program information inventory, records and report statistics (MSBE - "ECR" monthly report) and sales of certain publications or other materials as required • Launch and administer "Bridges to Better Business" event already in process and successfully held in 2009. • Organize and administer the hosting of a Business Plan Competition for local High School students. • Launch and administer "Salute to Small Business" event. • Performance of the day-to-day administrative duties necessary for the maintenance of the St. Thomas, Elgin County and Area Small Business Enterprise Centre • Act as a point of contact for Kiosk program in other communities with the County, including providing necessary materials and training. • Act as a central resource point of access for information and resources to all existing and potential businesses/entrepreneurs • Implement and maintain a comprehensive client,management software program to allow for monitoring of client servipe';kvels, areas of assistance required, assistance provided to each chenty follow-up assistance and ongoing contact with clients • Review and explore the feasibility of potential fatfe partnerships with the private sector, government and IQ organizations • Maintain, review for relevancy; aritl purchase business 'resources to ensure clients needs are met • Implement and maintain a local'pfpgram for a„going concem"IJ.' iness. • Implement and maintain a website specifically ;designed for busiiess that has integrated community; ev„ents for businesses'*pfesented • Work with the City ar ty frnancial'a, inistration dept. to separate accounting processes arid:-naiiciAtadminist'ation for the ESBEC CONSULTATIONS Professional assts#ance will be pi6`vided to `ex sf i g and potential area entrepreneurs/small businesses, througE' any facets o points of egntact. Direct assistance will be provided througl}, orle'-on-one pr4fessiopa~ counselling, general inquiry assistance, seminars, worltshos, lunehand leairtsessrons'afid the:business mentorship programs. It is estimated that the length of each consultaiio11"." es between 45 minutes and 2 hours in lenQthf;, Target serviceateas for the fiscal year2009 - 2010 are expected at the following levels: FORECASTED VOL UMES;2009 - 2010 Jan Dec08 Jan Dec09 ACTUAL FORCAST General Inquiries 1,700* 2300 Consultations 150 204 Seminars / Workshops 25 35 No. of Businesses Registered 75 100 No. of Businesses Expanded 20 25 Est. No. of Jobs Created 75 100 *this does not include website hits or telephone calls as per fiscal 2008 Accurate client files will be maintained using customized business software for all consultations with specific notation to client services provided, areas of additional assistance, referral, follow-up actions and point of contact for continued development of the client/centre relationship. We will attempt to contact each client within a maximum of 1 week after the consultation to determine if any other assistance is required. This will also allow us to receive client feedback on the ESBEC and its services. . EDUCATION Ongoing coordination and assistance in the d provided. Opportunities for partnership with be explored and any assistance required will of business growth. New partnerships will be sought with enhanced with the ESBEC. "Lunch and Learn" sessions wi consultations with existing and will be held with and forecasted seminars/i A "Bridges to B will encompass' sessions. It will The St. Tho' as Elgin Small.: A refundable`d,6ppsit may be It is estimated that'44'clients 2010. mi iars and workshops will be organizations and agencies will to assi4,in the encouragement and current nartaershins will be a t of needs identified'thioul its Jt is estimated that 6 sessions 0. Tl isJs in addition to the Vill'B:e;414j y evi rif hgstdd?by the ESBEC; this to address, followed'b' Jopic specific breakout trade sf{i`~ held on day 2. It is estimated that ill; attend with approximately 50 trade show e Centre will offer a mentorship program. attendance. advantage of this service during fiscal year 2009 - The mentorship program will include financial, legal, marketing, sales, resources, networking opportunities and local resources. REPORTING The ESBEC will meet monthly and provide timely and accurate reports to the City and County and MSBE as required. Those reports will include the following: A monthly summary of centre activities will be submitted. This is the MSBE, ` ECR' report and is both statistical and narrative Seminar Activity reports to be completed and submitted, where required, after each seminar or workshop or lunch and learn session Undertake client surveys to determine the success of the centre in terms of value provided to clients, number of new business start-ups, number of businesses expanded/retained, estimated number of jobs created, and other pertinent data. Implement, monitor and report on the Youth Business Plan Competition PROFESSIONAL DEVELOPMENT All opportunities to participate in attendance at seminars, worksh9 responsibilities. From time to tirr funding for staff at the ESBEC. J Meetings is required and usually ] STAFFING The following staff 1 Full=time'o'=Full- Coo stiator " I l fime or Full' Officer': In addition J:Deca required. The accountability Province will be su ST. Thomas Elgin other approj SBE may pi, dance at the Company and be undeil0ken including that sunnoftESBEC Conference and Regional pprent component to the event. Consultant/Centre Manager Information Events Coordinator may be gram delivery, primary contact and reporting to the the Elgin Business Resource Centre. BUSINESS ENTERPRISE CENTRE PROJECTED ANNUAL REVENUES AND EXPENSES (24 month period): Please refer to Cash Flow statement. ELGIN COMMUNITY FUTURES DEVELOPMENT CORPORATION ST. THOMAS ELGIN SMALL BUSINESS ENTERPRISE CENTRE 12 MONTH PROJECTION - 2ND YEAR 1st 1st 2nd 2nd 3rd 4th I Quarter I Quarter I Quarter I Quarter I 3rd Quarter I Quarter I 4th Quarter Quarter MONTH 1 MONTH 2 MONTH 3 TOTAL MONTH 4 MONTH 6 MONTH 6 TOTAL MONTH 7 MONTH 8 MONTH 9 TOTAL MONTH 10 MONTH 11 MONTH 12 TOTAL TOTAL INCOME MSBE Services Rendered Funding 15,000 16,000 15,000 16000 15,000 15,000 15,000 15,000 60,000 Salute to Small Business Funding 500 600 500 500 500 500 500 500 2,000 Bridges to Better Business Funding 1,000 1,000 1,000 1000 1,000 1,000 1,000 1,000 4,000 Business Services Fees & Sales 250 260 250 250 250 250 250 260 1,000 Other Training, Seminars Workshops 250 260 250 260 250 250 250 260 1,000 Business Plan Competition 300 300 300 300 300 300 300 300 1,200 Summer Company 5,000 6,000 5,000 5000 5,000 6,000 5,000 5,000 20,000 Elgin CFDC 0 20,000 20000 0 0 20,000 Private/Public Sponsorship 0 20,000 20000 0 0 20,000 TOTAL REVENUE 22,300 0 0 22,300 62,300 0 0 62,300 22,300 0 0 22,300 22,300 0 0 22,300 129,200 OPERATING EXPENSES Salaries & Benefits Wages 5,833 5,833 5,833 17,600 5,833 5,833 5,833 17,600 5,833 5,833 5,833 17,600 5,833 5,833 5,833 17,500 70,000 El Expense 141 141 141 424 141 141 141 424 141 141 141 424 141 141 141 424 1,696 CPP Expense 260 260 260 780 260 260 260 780 260 260 260 780 260 260 260 780 3,119 WSIB Expense 20 20 20 61 20 20 20 61 20 20 20 61 20 20 20 61 246 Employee Pension 175 175 175 625 175 175 175 526 175 175 175 625 175 175 175 626 2,100 Employee Benefits 496 496 496 1,488 496 496 496 1,468 496 496 496 1,488 496 496 496 1,488 5,960 Overhead Insurance 500 600 0 0 0 600 Office Rent 250 250 250 760 250 250 250 750 250 250 250 760 250 250 250 750 3,000 Financial Administration 300 300 300 900 300 300 300 900 300 300 300 900 300 300 300 900 3,600 Travel 200 200 200 600 200 200 200 600 200 200 200 600 200 200 200 600 2,400 Mentorship Expenses 100 100 100 300 100 100 100 300 100 100 100 300 100 100 100 300 1,200 Professional Dev 150 160 150 150 150 160 150 160 600 Meeting Expenses 100 100 100 300 100 100 100 300 100 100 100 300 100 100 100 300 1,200 Advertising/Marketing/Events/Seminars 3,433 2,433 2,433 8,300 2,433 2,433 2,433 7,300 2,433 2,433 2,433 7,300 2,433 2,433 2,433 7,300 30,200 Bank Charges 25 25 25 76 25 25 25 76 25 25 25 76 25 25 25 75 300 Office Supplies 100 100 100 300 100 100 100 300 100 100 100 300 100 100 100 300 1,200 Telephone 150 150 150 450 150 150 150 450 150 150 150 450 150 150 150 460 1,800 Total Salaries & Benefits 6,926 6,926 6,926 20,777 6,926 6,926 6,926 20,777 6,926 6,926 6,926 20,777 6,926 6,926 6,926 20,777 83,109 Total Overhead 4,658 3,658 4,308 12,626 3,658 3,658 3,808 11,126 3,658 3,658 3,808 11,125 3,658 3,658 3,808 11,126 46,000 TOTAL EXPENSES 11,584 10,684 11,234 33,402 10,684 10,684 10,734 31,902 10,684 10,584 10,734 31,902 10,584 10,664 10,734 31,902 129,109 SURPLUS/DEFICIT 10,716 (10,684) (11,234) (11,102) 51,716 (10,684) (10,734) 30,398 11,716 (10,584) (10,734) (9,602) 11,716 (10,684) (10,734) (9,602) 91 ELGIN COMMUNITY FUTURES DEVELOPMENT CORPORATION ST. THOMAS ELGIN SMALL BUSINESS ENTERPRISE CENTRE 12 MONTH PROJECTION 1st ( 1st 2nd I 2nd I I 3rd I I 4th arter 4th Quarter rl Quarter quarter Quarter Quarter 3rd Quarter Qua Qu MONTH 1 MONTH 2 MONTH 3 TOTAL MONTH 4 MONTH 5 MONTH 6 TOTAL MONTH 7 MONTH 8 MONTH 9 TOTAL MONTH 10 MONTH 11 MONTH 12 TOT/ INCOME MSBE Services Rendered Funding 15,000 16,000 15,000 16000 15,000 15,000 15,000 16,000 60,000 MSBE - One Time Office Set-up 20,000 20,000 0 0 0 20,000 Salute to Small Business Funding 500 500 500 500 500 500 500 600 2,000 Bridges to Better Business Funding 1,000 1,000 1,000 1000 1,000 1,000 1,000 1,000 4,000 Business Services Fees & Sales 250 260 250 250 250 250 250 250 1,000 Other Training, Seminars Workshops 250 260 250 250 250 260 250 260 1,000 Business Plan Competition 300 300 300 300 300 300 300 300 1,200 Summer Company 5,000 6,000 5,000 5000 5,000 5,000 5,000 6,000 20,000 Elgin CFDC 0 20,000 20000 0 0 20,000 Private/Public Sponsorship 0 20,000 20000 0 0 20,000 TOTAL REVENUE 42,300 0 0 42,300 62,300 0 0 62,300 22,300 0 0 22,300 22,300 0 0 22,300 149,200 OPERATING EXPENSES Salaries & Benefits Wages 5,833 5,833 5,833 17,600 5,833 5,833 5,833 17,600 5,833 5,833 5,833 17,500 5,833 5,833 5,833 17,500 70,000 El Expense 141 141 141 424 141 141 141 424 141 141 141 424 141 141 141 424 1,695 CPP Expense 260 260 260 780 260 260 260 780 260 260 260 780 260 260 260 780 3,119 WSIB Expense 20 20 20 61 20 20 20 61 20 20 20 61 20 - 20 20 61 245 Employee Pension 175 175 175 525 175 175 175 625 175 175 175 525 175 175 175 525 2,100 Employee Benefits 496 496 496 1,488 496 496 496 1,488 496 496 496 1,488 496 496 496 1,488 5,950 Start-Up Costs Brochure Printing 1,000 1,000 Advertising/Marketing 2,000 2,000 Signage 2,000 2,000 Computer x 2 + Software 4,000 4,000 Telephone sets x 2 + hookup 800 800 Furniture & Fixtures 4,000 4,000 Office Supplies 200 200 Resource Material 6,000 6,000 Overhead Insurance 500 500 0 0 0 500 Office Rent 250 250 250 750 250 250 250 760 250 250 250 750 250 250 250 760 3,000 Financial Administration 300 300 300 900 300 300 300 900 300 300 300 900 300 300 300 900 3,600 Travel 200 200 200 600 200 200 200 600 200 200 200 600 200 200 200 600 2,400 Mentorship Expenses 100 100 100 300 100 100 100 300 100 100 100 300 100 100 100 300 1,200 Professional Dev 150 150 150 150 150 150 150 150 600 Meeting Expenses 100 100 100 300 100 100 100 $00 100 100 100 300 100 100 100 300 1,200 Advertising/Marketing/Events/Seminars 3,433 2,433 2,433 8,300 2,433 2,433 2,433 7,300 2,433 2,433 2,433 7,300 2,433 2,433 2,433 7,300 30,200 Bank Charges 25 25 25 75 25 25 25 75 25 25 25 75 25 25 25 76 300 Office Supplies 100 100 100 300 100 100 100 300 100 100 100 300 100 100 100 300 1,200 Telephone 150 150 150 460 150 150 150 460 150 150 150 450 150 150 150 450 1,800 Total Salaries & Benefits 6,926 6,926 6,926 20,777 6,926 6,926 6,926 20,777 6,926 6,926 6,926 20,777 6,926 6,926 6,926 20,777 83,109 Total Start-Up Costs 20,000 20,000 0 0 0 20,000 Total Overhead 4,658 3,658 4,308 12,625 3,658 3,658 3,808 11,125 3,658 3,658 3,808 11,125 3,658 3,658 3,808 11,126 46,000 TOTAL EXPENSES 31,584 10,584 11,234 63,402 10,684 10,584 10,734 31,902 10,584 10,584 10,734 31,902 10,584 10,584 10,734 31,902 149,109 SURPLUS/DEFICIT 10,716 (10,684) (11,234) (11,102) 61,716 (10,684) (10,734) 30,398 11,716 (10,584) (10,734) (9,602) 11,716 (10,584) (10,734) (9,602) 91 F.ImnC'r REPORT TO COUNTY COUNCIL FROM: Dorothy Schaap Payroll & Benefit Coordinator DATE: July 14, 2009 SUBJECT: 2010 OMERS Contribution Rates INTRODUCTION: On June 29, 2009, the OMERS Sponsors Corporation announced an increase in contribution rates for 2010. DISCUSSION/CONCLUSION: The following rates for the first full pay period in January 2010, will be 6.4% on earnings up to the CPP earnings limit and 9.7% on earnings over the CPP limit. The 2010 CPP earnings limit is not available at this time. The rates for 2009 are 6.3% for earnings up to $46,300 and 9.5°% over $46,300. On a pay cheque level, members will notice the following changes in 2010 Normal retirement age 65 (most OMERS members) Total annual 2009 contributions 2010 contributions Difference per pay*' earnings example $25,000 $60.581pay $61.54/pay $0.96 $50,000 $125.71/pay $127.77/pay $2.06 $75,000 $217.05/pay $221.04/pay $3.99 $100,000 $308.40/pay $314.31/pay $5.91 OMERS estimates that the Employer contributions will increase by approximately 2%. For 2010 budgeting purposes, this is an increase of approximately $20,000. These changes are a necessary step to allow time to help ensure the funding security of the OMERS plans. The Sponsors Corporation is committed to ensuring that contribution rates are equitable, and that they fairly represent the cost of OMERS benefits. RECOMMENDATION: THAT the report on 2010 OMERS contribution rates be received and the increase be included in the benefit line at the time of budgeting for 2010. Respectfully Submitted Resources i T777 Mark Mc nal Chief Administrative Officer Dorothy Schaap Payroll & Benefits Coordinator E gtn`4 '`t'1 l REPORT TO COUNTY COUNCIL Proycsiir: G/ N:f~ru FROM: Kate Burns, Administrative Services Coordinator Mark McDonald, Chief Administrative Officer DATE: July 2, 2009 SUBJECT: September Council Meeting Date INTRODUCTION: This report discusses changing the meeting schedule of County Council for the month of September, 2009. DISCUSSION: Currently the Elgin County Council Meeting Schedule has the dates set for September meetings as September 8th and September 22nd beginning at 9 a.m. The 2009 International Plowing Match (IPM) is scheduled for September 22 - 26th. A number of Councillors and staff will be required to attend this year's IPM in Temiskaming, Ontario to promote Elgin County's 2010 IPM with manning of display booths, registration for the RV Park and a wide variety of other tasks. As a result our Council and staff numbers will be low for the September 22nd meeting. In addition, the September 8th meeting comes the day after the Labour Day weekend which may affect attendance at the regularly scheduled meeting. This report proposes that Council reschedule for one meeting in September for the 15th to accommodate the IPM and the long weekend. CONCLUSION: September Council agendas are often quite substantial as there is only one or no meetings held in August. In order to be able to have full attendance of Councillors and staff to address all subject matters the September 15th date will be best to accommodate all parties. RECOMMENDATION: THAT the County of Elgin Council Meeting Schedule 2009 be revised for the month of September to include one meeting on September 15th at 9 a.m. All of which is Respectfully Submitted Kate Burns Administrative Services Coordinator Submission Mark G. MtDenald Chief Administrative Officer /El nCcunty REPORT TO COUNTY COUNCIL Pfea ilr. GNYeu FROM: Kate Burns, Administrative Services Coordinator Mark McDonald, Chief Administrative Officer DATE: July 2, 2009 SUBJECT: Corporate Communications/News Release Policy INTRODUCTION: This report establishes a policy for communicating County information to staff, residents, businesses, visitors and partners through journalists and media in all formats as well as sets out a standard policy for news releases and media advisories. DISCUSSION: Attached to this report is a policy to govern the scope, content and approval process for corporate communications issued through media outlets, both those initiated by the County and those initiated by the media in response to an issue. It is extremely important that the County have a consistent policy that outlines who can speak on behalf of the corporation and/or its services, the approval process required and the expected follow-up once communications with the media have occurred. Generally speaking, the CAO and/or departmental directors should approve in advance any contact with the media and should be made aware of when the information will be disseminated to the public. At the same time, it is recognized that the media often have tight deadlines and that advanced approval cannot always be obtained by staff. This policy establishes the framework for staff response in such situations to ensure transparency and maintain effective use of media for promotional purposes. Attached is also a policy on the protocol to be followed when a news release or media advisory is to be issued from the County. This policy is to ensure continuity in County messaging through templates. CONCLUSION: The County views media in all formats, whether it be through print, television, radio or on-line, as important partners in communicating County information to the general public. Nevertheless, it is important to establish clear levels of authority when such communications are issued. These policies establish such authority and provide guidance to staff when contact with the media is made. RECOMMENDATION: THAT the "Communications Policy" attached to this report be approved; and, THAT the "News Releases/Media Advisories Policy" attached to this report be approved. All of which is Respectfully Submitted Air ved for Submission Kate urns Mar Donald Administrative Services Coordinator Chief Administrative Officer ADMINISTRATION P.%;rsssisbE:mm POLICY & PROCEDURE NUMBER: DEPARTMENT: Administration SUBJECT: Communications APPROVAL DATE: REVISION DATE: PURPOSE: To ensure the County of Elgin exercises effective communications policies and activities to inform its resident, businesses, visitors and partners via partnerships with the news media. POLICY STATEMENT: Inquiries from the news media are given a high priority by the County of Elgin and should be responded to as quickly and efficiently as possible. Every effort should be made to meet media deadlines and to ensure that all information released is accurate. The responsibility for media relations falls mostly to the Administrative Services Department, with the exception of most public safety issues. That said it is the responsibility of the County departments to participate in carrying out effective media relations. All County employees should notify Administrative Services about media inquiries. Because the media often work on tight deadlines, it is important that all departments respond as soon as possible when requests are made for department information or a spokesperson for the media. Specific guidelines to media requests follow. County Spokespersons: Unless otherwise authorized, the County's spokespersons are; Warden and Chief Administrative Officer Or other designated officials. Page 1 of 3 ADMINISTRATION Pmpesiirotr, ll;brp POLICY & PROCEDURE NUMBER: DEPARTMENT: Administration SUBJECT: Communications PROCEDURE: Media Inquiries: In a community as small as Elgin County, media outlets often make direct contact with departmental staff. While media inquiries received by County staff can be referred to Administrative Services and management staff, it is recognized that staff are sometimes the most appropriate people to answer media queries. If staff are uncomfortable answering a query from the media, an appropriate response would be, "I'm sorry I don't have the full information regarding that issue. I will give your request to my Manager who will respond to you as soon as they are available." Please ensure to obtain the reporter's name, phone number, topic of story, and deadline. Whether staff respond to media queries directly or forward the query to a spokesperson, they should inform Administrative Services promptly. In the interest of keeping everyone informed, staff should email the Chief Administrative Officer, their Director and other relevant staff following a consequential media interview. The email message should indicate the media outlet and the interviewer; summarize the interview topic, the reporter's questions and responses given; and indicate when the article or broadcast is expected to run or air. Sensitive or Controversial Issues: All media inquiries regarding sensitive or controversial issues should always be referred immediately to Administrative Services and to management staff. Administrative Services staff will coordinate a response including designating a spokesperson after consultation with the CAO and the appropriate Department. Litigation, Personnel and Election Issues: Generally, the business conducted by the County of Elgin is public, and therefore, is public information. Inquiries regarding pending litigation, matters involving a significant exposure to litigation and certain personnel-related information are exceptions. Inquiries regarding pending litigation or exposure to litigation should be referred to Administrative Services. Inquiries regarding personnel-related information should be referred to the Human Resources Department and Administrative Services. Page 2 of 3 Elgui -.tt t},r ADMINISTRATION PtO,kfssL: d/(IHWO POLICY & PROCEDURE NUMBER: DEPARTMENT: Administration SUBJECT: Communications Inquiries regarding election and campaign issues should be referred to Administrative Services as appropriate. Personal Points of View It is recognized that all employees have the right to their personal points of view regarding any issue. However, personal points of view may conflict with the County's official policy. Therefore, County employees must be aware the County Code of Conduct takes precedence in relation to views expressed in any public forum. Personal opinions are not permitted. Staff are expected to report on factual information without note or comment. General or Routine Issues: Broadcast media: Calls from broadcast media (TV and radio) should always be referred to Administrative Services. Administrative staff will coordinate a response after consultation with the Chief Administrative Officer and the relevant department. Local print media: Calls from local print media regarding most departmental issues and programs may be handled by each department's director provided the response is factual in nature. Administrative Services should be informed of these media requests - including the reporter and topic - either before or immediately following these interviews. Page 3 of 3 Elgui "juii t; ADMINISTRATION P: o„rtzsim Gl (gmra POLICY & PROCEDURE NUMBER: DEPARTMENT: Adminish-ation SUBJECT: News Releases/Media Advisories APPROVAL DATE: REVISION DA' PURPOSE: To ensure the County of Elgin exercises an effective news release strategy to gain maximum coverage in the media. This policy also ensures continuity in County messaging through news release and media advisory templates. POLICY STATEMENT: Most proactive media contact is initiated through each department. This includes news releases and media advisories and personal contacts with reporters and editors for coverage. Departments seeking publicity for events of activities should always notify Administrative Services of their intent to send out a news release or media advisory beforehand (please refer to the Communications Policy for further discussion on notification protocol). PROCEDURE: All news releases and/or media advisories must be approved prior to distribution by the Chief Administrative Officer (CAO) or in his absence the Departmental Director. Distribution of the news release/media advisory is upon the discretion of the Departmental Director. Administrative Services can distribute news releases/media advisories upon request. Once news releases/media advisories have been distributed to the media they will be posted to the County of Elgin website (www.elgin-county.on.ca) as soon as possible to allow for quick and immediate access to the information. The Standard News Release (Schedule "A") Template will be used for the issuance of all news releases. The Standard Media Advisory (Schedule "B") Template will be used for the issuance of all media advisories. ATTACHMENTS: Standard News Release Template (Schedule "A) Standard Media Advisory Template (Schedule B) Page 1 of 1 Media Advisory Location - The County of Elgin is pleased to announce (brief description of event taking place) Describe who will be in attendance (i.e. Warden, Councillors, CAO, other dignitaries etc.) What: When: Time: Where: (State here if photo opportunities will be available and if at a specific time) -30- For further information contact: Name Title Address Phone Cell Email county of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 w~"v.e Igi nco u nty.on.ca ~ ~ ~'r✓ r-,a,.~m, ~`r`~:'.;,' y'x-w~'.~-.. -c~^ r~ .r'`~ r'- ~~s%~ "=--,7 s-`c Date Main Title Sub Title For immediate release Location (Le Central Elgin, ON) - You need to capture your reader; a journalist who reads 15 - 20 news releases a day with your opening line. Make it catchy and stand out. Make the journalist WANT to read more. Answer the basics in the first paragraph, who, what, when and where the paragraph being only 3 - 5 sentences long. The second paragraph flushes out the details of the who, what, when and where and you can now go ahead and answer why. Keep the paragraph brief still only 5-7 sentences that are short and crisp. Keep the reader interested by giving them more details from the first paragraph. Keep in the back of your mind a triangle. With a little point at the top with brief information and filling out more as you move down. The third paragraph will often contain quotes from the parties involved. Make sure to use clear, concise language. Most newspapers write to a grade 3 - 5 reading level so do NOT use big complex words in your news release. This third paragraph can also be used to go into background information on your topic. Your fourth and/or fifth paragraphs can be used for additional background information and then used to wrap up your press release. Have a definite close to the release wrapping up all of the information provided. For further information contact: Name Title Address Phone Cell Email -30- County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 vv v.eIgincounty.onxa Eli 1 l }u, t} Pro„mselYb~NS[aru REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Sonia Beavers, Purchasing Coordinator DATE: June 24, 2009 SUBJECT: Partial Depth Asphalt Recycling, Contract No. 6200-09-02 INTRODUCTION: As part of the approved 2009 Capital Budget, a tender was advertised as per the County's Procurement Policy and was received until Wednesday, June 24, 2009 for Partial Depth Asphalt Recycling, Contract No. 6200-09-02 for Calton Line in the Municipality of Bayham. DISCUSSION: Two companies submitted bids for the Partial Depth Asphalt Recycling Tender as follows: COMPANY TENDER BID inclusive of taxes Roto-Mill Services Limited $ 612,724.88 Lavis Contractin Com an Limited I $ 642,361.13 Roto-Mill Services Limited submitted the lowest bid for the Partial Depth Asphalt Recycling Tender at a total price of $ 612,724.88. The total bid price includes taxes and no contingency. The bid includes all labour, material and equipment to rehabilitate the surface asphalt on Calton Line (Elgin County Road # 45) between Plank Road and Elgin County Road # 55, in the Municipality of Bayham and being a total of approximately 5.62km. in length. This tender forms part of the Rehabilitation of Calton Line - Infrastructure Stimulus Fund Project together with asphalt paving works which are currently being tendered. The total project budget is $2.06 million and is funded equally by the Government of Canada, the Province of Ontario and the County of Elgin. As per the County of Elgin's Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10%, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures. RECOMMENDATION THAT, Roto-Mill Services Limited be selected to provide Partial Depth Asphalt Recycling Tender at a total price of $ 612,724.88, inclusive of all taxes and no contingency allowance; and THAT, if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures; and THAT, the Warden and Chief Administrative Officer be authorized to enter into an agreement with Roto-Mill Services Limited for the Partial Depth Asphalt Recycling Tender at a total price of $ 612,724.88, inclusive of all taxes and no contingency allowance; and All of which is Respectfully Submitted Peter Dutchak Deputy Director of Engineering Services Sonia Beavers Purchasing Coordinator k Clayton Wafters Director of Engineering Services Chief Administrative Officer ! ElgntC nmiy REPORT TO COUNTY COUNCIL Ff jlf55iIb)ty FROM: Clayton Watters Director of Engineering Services DATE: June 18, 2009 SUBJECT: Sunset Road and Karen Street - Sanitary Sewer Pumping Station Front End Agreement INTRODUCTION: In the fall of 2008 the County of Elgin notified Central Elgin that it is interested in a pumping station and force main at an estimated cost of $1,028,000. Since that time Central Elgin has initiated the process and now a front ending agreement, "The Agreement", must be signed before the project can proceed. These costs have been included in the 2009 budget. DISCUSSION: The County of Elgin requested that Central Elgin provide a sanitary service outlet for the Administration Building. Central Elgin has completed and signed the Agreement, which now must also be signed by the County of Elgin before it can proceed. The solicitor for the County of Elgin has reviewed the Agreement and agreed it is required and his direction is for the County of Elgin to authorize the Warden and the CAO sign the document. A section of the Environmental Study Report, ESR, prepared for Central Elgin needs further clarification. The ESR, which was used by the County of Elgin as the basis for the total cost, estimated the cost of the Sunset Drive pumping station and force main at approximately $1,028,000 (excluding GST). The Agreement, on Schedule B, has the total cost at $1,352,900. The difference is the increase in the construction estimate, engineering costs were not included, monies for land purchase and a more detailed cost estimate. CONCLUSION: In order to fulfil the 1985 obligation with the Province of Ontario the County of Elgin made a request to Central Elgin to provide a sanitary service outlet for the Administration Building. Central Elgin has proceeded and completed the Agreement, which now must be signed by the County of Elgin. The capital fund created to fund this project will be adjusted accordingly. RECOMMENDATION: That the Warden and Chief Administrative Officer be authorized and directed to sign the Agreement with the Municipality of Central Elgin with respect to the Karen Street Sanitary Sewer Pumping Station and Sunset Drive Sanitary Sewer Force Main; and also; That the County of Elgin accept Central Elgin's revised estimated cost of $1,352,900 for the above project. All of which is Respectfully Submitted App ed for Submission G~ VAN' 1 Clayton Watters Mar onald Director of Engineering Chief Administrative Officer / E1ginComity P opmh»6y Nature REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: June 28, 2009 SUBJECT: Ambulance Inspection Services - MOHLTC INTRODUCTION: The County of Elgin will be purchasing one ambulance in 2009 and as such an inspection by an independent third party is helpful in ensuring that the product meets the specifications as outlined by the Government of Ontario. The Ministry of Health and Long Term Care (MOHLTC) has offered to perform that service free of charge. DISCUSSION: In the approved 2009 capital budget, there was an allowance for the replacement of one ambulance. Tenders will be completed shortly for delivery in late 2009. The new ambulance has specific features that only qualified person can inspect, to ensure that it meets the specifications as outlined in the County of Elgin tender and the Province of Ontario standards. The MOHLTC have agreed to complete the inspection for the County of Elgin, free of charge, with the understanding that an agreement is signed between both parties. The agreement is attached for your information. CONCLUSION: Having an experienced independent third party inspect the new ambulance for the County of Elgin will assist in ensuring that the new vehicle meets the specifications for the County of Elgin and the Province of Ontario. RECOMMENDATION: That the Warden and Chief Administrative Officer be authorized and directed to sign the attached agreement with the Ministry of Health and Long Term Care to inspect the new ambulance for the County of Elgin. Respectfully Submitted "W(' Clayton Watters Director, Engineering Services / ElglnComo"y Prog,@ hNbyNature REPORT TO COUNTY COUNCIL FROM: Clayton Wafters, Director of Engineering Services DATE: June 16, 2009 SUBJECT: Ambulance Year End Report - 2008 INTRODUCTION: This report is a summary of the quarterly reports presented to county staff in relation to services provided by the County of Elgin's service provider, Thames Emergency Medical Services Incorporated. As a general statement, emergency medical services provide emergency care to stabilize a patient's condition, initiates rapid transport to hospitals and facilities both emergency and non emergency transfers between medical facilities. The objectives of EMS are: all citizens should have equal access to ambulance services; ambulance services are an integrated part of the overall emergency health care services; the closest available and appropriate ambulance will respond to patient regardless of political, administrative and other artificial boundaries; ambulance service operators are medically, operational and financially accountable to provide service to the highest possible calibre and ambulance services must adapt to the changing health care, demographic, socio-economic and medical needs in their area. Thames Emergency Medical Services Incorporated is meeting the needs of the County of Elgin residents and the Province of Ontario. DISCUSSION: At the end of each quarter, the County of Elgin's service provider for emergency services, Thames Emergency Medical Services (TEMS), provides a written report on the performance in a number of key measures. The information used by TEMS to measure key performance indicators, originates from the Province of Ontario. It is widely known that the data has errors, TEMS does make changes to obvious errors but cleaning up the entire year is an enormous staff time commitment. There are ways to have cleaner data, electronic Ambulance Call Report (eACR), and that requires a financial commitment. The eACR will be discussed in greater detail, in a report later this year. Other jurisdictions have from time to time reviewed the data and have found there was approximately a 20% error rate. That being said, the following are important statistics that can be used as comparables on a yearly basis. Call volumes by municipality in 2008 (excluding Code 8): Municipality # of Calls Population Calls per 1,000 0 Aylmer 642 6,199 104 Ba ham 261 5,792 45 Central Elgin 885 12,174 73 Dutton - Dunwich 297 3,574 83 Malahide 415 7,394 56 Southwold 393 4,349 90 West Elgin 477 5,493 87 St. Thomas 4,147 31,571 132 Totals 7,517 76,546 98 Annual Call Volumes: 2002 2003 2004 2005 2006 2007 2008 St. Thomas - Base Hospital 6,193 6,246 6,264 St. Thomas - Edward Street 5,189 5,295 4,068 3,992 St. Thomas - Shaw Valle 1,811 1,919 2,973 2,999 Aylmer 1,077 1,297 1,213 1,359 1,294 1,338 1,439 Dutton 686 677 1,165 1,614 1,758 1,771 1,564 Rodney 908 1,045 1,268 1,742 1,757 1,634 1,381 Total 8,864 9,265 9,910 11,715 12,023 11,784 11,375 From 2002 until 2005 there was a 32% increase in call volumes. From 2005 until 2008 there was a 3 % drop in call volumes. Call volumes are related to the population and the demographics within that population. An increase in population will trigger an increase in call volumes. An increase in the age of the population will increase the call volumes. Chute Time, time from crew being paged, to vehicle enroute to destination (T2 - T3): Codes 1 and 2 (non-emergency), maximum 3 minutes 90% of the time, 2008 statistic, 85.88. Codes 3 and 8 (prompt call or standby call), maximum 2 minutes 90% of the time, 2008 statistic, 98.18. Code 4 (urgent call), maximum 1.5 minute 90% of the time, 2008 statistic, 98.17. The most important response is for the urgent call (Code 4) and TEMS does meet the benchmark more than 98% of the time. Response Time, time from crew being paged, to vehicle arriving at destination (T2 - T4): For code 4 calls the response time is mandated for Elgin County at 15.25 minutes, in 2008 the response time was 12.19 minutes. The 15.25 minutes was established in 1996 by the province and was not based on any scientific evidence but is simply a historical number. The Ontario Municipal Benchmarking Initiative completed a study for 2007 response times and the average for the 16 respondents was 11.32 minutes. The study group was the following: Brant; Durham; Hamilton; London; Muskoka; Niagara; Ottawa; Peel; Sudbury; Thunder Bay; Toronto; Waterloo; Windsor and York. As a comment from the data, the statistics for the highest and lowest response times were not used and the other 14 were averaged to arrive at the 11.32 minutes. As a group, Brant County is the most logical comparator which had a response time of 12.43 minutes compared to the County of Elgin at 12.28 minutes in 2007. Year Response time minutes 2004 13.75 2005 13.41 2006 13.25 2007 12.28 2008 12.19 TEMS provides a 20% faster service than what is required by the province. One area of concern is the calls to the southern part of Bayham. But, with the new base in Aylmer it should reduce response times. Public Relations: TEMS attended 105 events and spent 339.5 hours at those events. The events included: educational awareness; school visits (daycares, public schools and colleges); funerals; emergency services open houses and ceremonies to name a few. Public relations is a very important component for this service as it ties the community to the service on a non life threatening manner. CONCLUSION: Thames Emergency Medical Services Incorporated is exceeding the needs of the residents of the County of Elgin. TEMS service for Code 4 is better than mandated, which is a critical industry benchmark. Simply stated the objectives are: accessible; integrated; seamlessness; accountable; and responsive. Thames EMS provides services, that exceeds those objectives. RECOMMENDATION: That this report be forwarded to the City of St. Thomas for their records; and also, That this report be received and filed. Respectfully Submitted Clayton Watters Director, Engineering Services Definitions Code The response priority as determined by the call taker at the time of the initial call receipt, or as updated from subsequently learned information, as well as the transport priority as determined by the attending emergency medical attendants / paramedics. Code 0 Administrative / other: movement of vehicle for nay non patient reason other than covered b codes 7, 8 and 9 Code 1 Deferrable call: a non emergency call which may be delayed without being physically detrimental to the patient. Code 2 Scheduled call: a non emergency call which must be done at a specific time due to limited availability of special treatment or diagnostic / receiving facilities. Such scheduling is not done because of patient preference or convenience. Code 3 Prompt call: an emergency call which may be responded with moderate delay. The patient is stable or under professional care and not in immediate danger. Code 4 Urgent call: An emergency call requiring immediate response. The patient is life, limb, or function threatened, in immediate danger and time is critical. Code 5 Obviously dead: The patient is unmistakably dead but has not been pronounced dead so by a physician. Code 6 Legally dead person: The patient has been pronounced dead by a physician. Code 7 Down staffed vehicle: A regularly scheduled vehicle is available for a call, but one or more staff is unavailable such as due to illness or delayed driving to work. Code 8 Standby call: Vehicle or ambulance crew utilization to provide emergency coverage or for anticipation of a call. Code 9 Maintenance call: a vehicle is either out of service for maintenance at base or is sent to the garage for servicing. Time 0 Time when the ambulance communication officer initially answers the telephone to commence call taking. Time 1 Call received / committed: time at which the ambulance communications officer has elicited sufficient address and problem / nature information from the caller to be able to code and commit the request for service to be assigned an ambulance resource. Time 2 Crew notified: time at which the ambulance communications officer has completed selecting which ambulance resource to assign and provided the ambulance crew with response code and sufficient call location information b base age, radio, telephone, belt page, PDA to begin responding. Time 3 Crew mobilization: time at which the ambulance crew advises the ambulance communication officer (by radio or status messaging) that they are mobile and proceeding to the calls location. Time 4 Arrived scene: time at which the ambulance crew advises the ambulance communications officer (by radio or status messaging) that they have arrived at the calls location. Time 5 Departed scene: time at which the ambulance crew advises the ambulance communications officer b radio or status messaging) that the have left the calls location. Time 6 Arrived destination: time at which ambulance crew advices the ambulance communications officer (by radio or status messaging) that they have arrived at the destination location. Time 7 Departed destination: time at which ambulance crew advises the ambulance communications officer (by radio or status messaging) that they have departed from the destination location. Time 8 Returned to base: time at which the ambulance crew advises the ambulance communications officer (by radio or status messaging) that they have arrived back at the base. Time 9 Emergency department notified: time at which ambulance communications officer advises the hospitals emergency room staff of an incoming ambulance patient. Time 10 Police service notified / tiered: Time at which the ambulance communications officer notifies the police service of a call requiring police assistance and / or a call that meets the tiered response criteria for police assistance Time 11 Call information completed: time at which the ambulance communications officer disengages from the caller after having completed pre-alert and tiered response notifications, collection of geographic and patient information and provisions of pre-arrival instructions. Time 12 Crew updated: time at which the ambulance communications officer completes providing the ambulance crew with additional information or verification of original information. Time 13 Pre-empted / cancelled: time at which ambulance communication officer has advised the ambulance crew that the assignment has been cancelled for one of the seven incomplete call reasons (i.e. cancelled by double dispatching to a closer unit under the control of another communications centre; cancelled by doctor; cancelled by police / fire; patient refused transport; other such as patient travelled by private car or no patient at the scene; higher priority call; and cancelled b reason of death). Time Fire service notified / tiered: time at which the ambulance communications officer notifies the fire service of a call requiring fire assistance and / or a call that meets tiered response criteria for fire assistance. Response T ime elapsed between Time 2 and Time 4. Time Reaction Time elapsed between Time 2 and Time 3. Time CORRESPONDENCE -July 14, 2009 Items for Consideration Betty de Haan, CMO, CAO/Clerk, Township of South Stormont, with a resolution requesting the provincial government to provide for simultaneous dispatch for EMS and Fire Response. (ATTACHED) Deferred from June 23rd, County Council 2. John D. Leach, MPA, AMCT, Clerk, Town of Innisfil, with a resolution requesting the provincial government to exempt electricity sales from the provincial portion of the single harmonized sales tax. (ATTACHED) 3. Linda Todd, Secretary, Kirkin' of the Tartan Committee, Knox Presbyterian Church, requesting permission to borrow the County of Elgin flag for annual Kirkin' O' the Tartan on Sunday, September 20, 2009. (ATTACHED) 4. R. Millard, C.A.O./Clerk, Township of Malahide, with a resolution seeking approval to erect volunteer firefighter green light signs at entrances to the Township of Malahide on County Roads. (ATTACHED) TOWNSHIP OF SOUTH STORMONT 4949 County Road No. 14 P. O. Box 340, Ingleside, ON KOC 1 MO Phone: (613) 537-2362, info(a)southstormont.ca May 15, 2009 To: All municipalities in Ontario Re: Request for simultaneous dispatch for Emergency Medical Service (EMS) and Fire Response Council of the Township of South Stormont passed Resolution No. 94/2009 adopting a report (summarized below)requesting simultaneous dispatch for EMS and Fire Response. Your support and endorsement in this regard would be appreciated. Please send any resolution of support to the Ministry of Health and Long Term Care and your local MPP with a copy to the Township of South Stormont. Summary of Recommendation: That Council receive this Report, and instruct staff to forward a letter to our local MPP and lobby the Ministry of Health and Long Term Care to provide a simultaneous EMS and Fire Dispatch. Summary of Issues: To provide a simultaneous Fire and EMS Dispatch: - That the patient has a better chance of survival, - To reduce unnecessary cost to the taxpayer, - To reduce the risk of an accident when responding to a false alarm, and - To eliminate the frustration that firefighters experience when being dispatched several minutes after the call was received. Background / History In the mid-nineties the South Stormont fire service entered into an agreement with base hospital to provide First Response with Defibrilitors. The concept of this delivery service was designed for rapid intervention by deploying firefighters as first responders. Fire departments are strategically positioned especially in the rural areas to deliver a rapid emergency response. Under the current system, many fire departments are either not being dispatched, or they are being dispatched significantly later than the EMS Ambulance. In 2008, the South Stormont Fire Service responded to a total of sixty six (66) EMS calls. Thirty (30) of the calls were either cancelled or the ambulance was already on scene requiring no assistance from the Fire Service. This is a clear example of the situation that is currently occuring daily across the Province. Failure to call the community fire department simultaneously, despite existing agreements to do so, compromises the public and severly hampers the fire service's ability to provide rapid and effective emergency response. While not only being a frustrating situation for both the public and the firefighters this could also have a significant impact on a patient's outcome. The Ontario Association of Fire Chiefs and the Ontario Professional Fire Fighters Association have drafted a "Discussion Paper" (Saving a life in 6.0 minutes or less by utilizing the efficiencies of the Ontario Fire Services) which explains the Winnipeg (Manitoba) Model where the emergency response system has Fire and EMS working closly together and reducing the response time in half. This is an excellent example of better utilization of community fire departments in emergency medical responses. The Council of the Township of South Stormont appreciates your support in this regard. Yours truly, Betty de Haan, CMO CAO/Clerk TOWN OF INNISFIL 2101 INNISFIL BEACH ROAD INNISFIL, ONTARIO L9S 1A1 TEL: (705) 436-3710 • FAX: (705) 436-7120 TOLL FREE: 1-888-436-3710 WEB SITE: www.innisfilxa El C F" I V June 16, 2009 All Ontario Municipalities Attention: Clerk JUN 2 2 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES Subject: Ontario's 2009 Budget - Harmonized Sales Tax Affects Electricity Rates Starting July 1, 2010 Please be advised that Council for the Town of Innisfil adopted the following motion on June 3, 2009 under Council Resolution No. CR-249.09 and is seeking support from all Ontario Municipalities. WHEREAS Ontario's 2009 budget has proposed to harmonize sales taxes the implementation of which will apply to electricity rates starting July 1, 2010 having the effect of increasing electricity rates by 8% across the Province; and WHEREAS The Electricity Act, 1998 has provided for the imposition of a debt retirement charge of .7 cents/kWh to be paid by consumers until the residual Ontario Hydro stranded debt is retired, likely to be achieve between 2014-2018; and WHEREAS this double taxation will provide undue hardship to the residents and business of Ontario. NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to exempt electricity sales from the provincial portion of the single harmonized sales tax at least until the stranded debt of Ontario Hydro is fully retired; and FURTHER; THAT this Resolution be forwarded to all Ontario Municipalities for ',heir-support; and FURTHER411AT this Resolution be forwarded to the Premier, Deputy Premier, Minister of Fifnance, Minister of Energy & Infrastructure, the Minister of Municipal Affairs and Housing and AMO. hwi#d - 117here Opporhwih~ ilteets Pros/verity Ontario Municipalities June 16, 2009 Page 2 of 2 The support of your Council for this resolution is requested. Yours truly, r J Leach, MPA, AMCT Jerk Lfkc Cc Mayor, Deputy Mayor & Members of Council Premier Dalton McGuinty Deputy Premier & Minister of Energy & Infrastructure Hon. George Smitherman Minister Finance Hon. Dwight Duncan Minister of Municipal Affairs & Housing Hon. Jim Watson AMO Kirkin' O'the Tartan Committee Knox Presbyterian Church, St. Thomas 55 Hincks Street, St. Thomas, Ontario, N5R-3N9 July 3, 2009 Elgin County Administration Building 450 Sunset Drive St. Thomas, Ontario N5R-5V1 To Whom It May Concern: (519) 631-2414 I r'P . JUL 0 3 2009 COUNTY Of ELGIN ADMINISTRATIVE SERVICES Please allow us the opportunity to again borrow the County of Elgin flag for our annual Kirkin' 0' the Tartan at Knox Presbyterian Church, St. Thomas. It will be picked up on Friday, September 18 and returned on Monday, September 21, 2009. The Kirkin' will be held on Sunday, September 20, 2009 this year, with the parade beginning from the historical Elgin County Courthouse at 10 a.m. The service itself begins at 10:30 am. The Kirkin' has become very well known in the area and last year also attracted guests from the United States and Great Britain. Your continued support of this very unique service is greatly appreciated and all are welcome to attend. Sincerely, Thomas K. Findlay Chairman Kirkin' of the Tartan Committee 221 John Street South Aylmer, Ontario N5H-2C9 Linda (Burn) Todd Secretary Kirkin' of the Tartan Committee 17 Farmington. Drive St. Thomas, Ontario N5R 5X2 tenortodd@hotmaii.com TKF/It cc: file 87 John Street South, Aylmer, Ontario N51-1 20 Telephone: 519-773.5344 Fax: 519-773-5334 mm. townshtp. mo lohide.on.co fheTOWNSH I Pof MA LAN DE A proud tradition, a bright, future. July 3, 2009 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5V 1 Attention: Mr. Mark McDonald Dear Sir: RE: Green Light Signs used by Firefighters, Malahide Township Council passed the following resolution on July 2, 2009: WHEREAS the Elgin County Mutual Aid Fire Services Association endorses the placement of signs, educating the public on the use of green lights used by firefighters, at entrances of major transportation routes across the County of Elgin. THAT the Council of the Township of Malahide proposes to undertake the erection of volunteer firefighter green light signs at entrances to the Township of Malahide on County Roads, subject to the approval of the County. AND THAT Council authorizes the Mayor to advise County Council of the effectiveness of this program. Mayor Wilson will be presenting the above to County Council on July 14, 2009, if it is acceptable to you. Yours very truly, TOWNSHIP OF MALAHIDE R. MILLARD, C.A.O./CLERK \\rnalahidels.local\usersfiles$~diana\diana s fl1es\Randy 2009\county - green light signs july 3.doe RANDALL R. MILLARD SUSAN E. WILSON C.A.O./C(erk Treasurer freasurer@township.malohide.on.co Elgi Fire ~~ ~ ~/~ -s .m ~ ~@~ 2sca Tar July 9, 2009 n ~o~u~nty;~Mutual Aid .~, S~e~r~vices~ Association Mr. Mark McDonald Chief Administrative Officer Elgin County 450 Sunset Drive St. Thomas, ON NSR SVl Dear Mr. McDonald JUL ? J ~u0~ CUU~a { 1 ~, ~ ....,,a A~1[~INI~T~~TIV'~ S~RUIC~~ The Elgin County Fire Chiefs are committed to promoting fire safety and emergency response programs to all Elgin County residents and visitors. All fire departments within Elgin County permit their firefighters to use green lights to facilitate an effective and efficient response to emergencies. The High>vay Trafftc Act of Ontario permits firefighters to use a green flashing light while responding in a personal vehicle to an emergency. On June 24, 2009 the Elgin County Fire Chiefs passed the following resolution in an effort to educated road users of the use of green lights by firefighters and the need to facilitate the safe response of firefighter to emergencies. "The Elgin County Fire Chiefs endorse the placement of signs, educating the public on the use of green lights used byftreftghters, at entrances of major transportation routes across the County of Elgin. " The Fire Chiefs will appreciate any consideration by the County for placement of signs as per the above resolution. If you have any further questions I can be contacted at 519-866-5521 or by email at p>?roeneveld(c~,bavham.on.ca. Sincer , i aul roeneveld President Town of Aylmer Municipality of Bayham Municipality of Central Elgin Municipality ofDutton-Dunwich Township of Malahide Municipality of Southwold City of St. Thomas Municipality of West Elgin CORRESPONDENCE - July 14, 2009 Items for Information (Consent Agenda) Deborah Bissett, Federal Co-Chair, Joint Secretariat and Dina Radocchia, Provincial Co-Chair, Joint Secretariat, Building Canada Fund - Communities Component informing County Council that Project #28004-Rehabilitiation of Wardsville Bridge on Morrison Road was not approved for funding. (ATTACHED) 2. William Hett, Executive Director & CEO, Tillsonburg & District Multi-Service Centre, thanking Council for the $4,500.00 grant. (ATTACHED) 3. Ruth Hyatt, Executive Director, St. Thomas - Elgin Second Stage Housing, thanking Council for the $5,000.00 grant. (ATTACHED) 4. Charlotte McDonald, Program Coordinator, Elgin Community Nutrition Partnership, thanking Council for the $5,000.00 grant. (ATTACHED) 5. Association of Municipalities of Ontario, with invitation to 2009 Ontario West Municipal Conference on November 25 and 26, 2009, Best Western Lamplighter Inn, London. (ATTACHED) Joe Preston, M.P. Elgin-Middlesex-London, with various letters of support for the projects the County of Elgin has applied for under the Community Adjustment Fund. (ATTACHED) Peter Hume, President, Association of Municipalities of Ontario, announcing that Jim Bundschuh, Director of Financial Services, County of Elgin has been appointed to a Provincial-Municipal Committee which will review OMPF mitigation funding. (ATTACHED) Canada r~ Ontario BCF-CC Joint Secretariat 1 Stone Road West, 4NW Guelph ON N1G 4Y2 Walhalla: www.bcfontario.ca Secretariat conjoint du FCC-VC Email: bcf.cc@ontario.ca 1, chemin Stone Ouest, 4N: O. Telephone: 1 866 306-7827 Guelph ON N1G 4Y2 Facsimile: 519 826-4336 Site Web: www.fccontario.ca Courriel: bcf.cc@ontario.ca Telephone: 1 866 306-7827 Telecopieur: 519 826-4336 RED RV June 18, 2009 Mark G. McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Re: Project # 28004 - Rehabilitation of Wardsville Bridge on Morrison Road Mr. McDonald: JUN 2 If 2009 COUNTY OF ELGIN ADMINISTRATIVE SERVICES We would like to thank you for your application under Intake Two of the Building Canada Fund - Communities Component (BCF-CC). Following a detailed review of the project you submitted, we are writing to inform you that, unfortunately, your project was not approved for funding. The Communities Component is a competitive, merit-based program. All the projects were reviewed by a joint federal-provincial committee using the materials submitted by the applicants. Many good projects were submitted. Some difficult decisions had to be made, as the demand significantly exceeded the funds available for the second intake. For additional details or to address any questions, please contact the BCF-CC Joint Secretariat at 1-866-306-7827 or BCF.CC (Dontario.ca, or visit www.bcfontario.ca. Thank you for your interest in the Communities Component. Sincerely, Deborah Bissett Federal Co-Chair Joint Secretariat Dino Radocchia Provincial Co-Chair Joint Secretariat Building Canada Fund - Communities Component Fonds Chantiers Canada - Volet Collectivites Tillsonburg & District Multi-Service Centre (MSC) Phone: (519) 842-9000 The Livingston Centre Fax: ( 842-4727 96 Tillson Avenue, Tillsonburg, ON N4N413 3A1 Email: msc@oci.net .net www.thelivingstoncentre.com Serving the Community Since 1978 May 29, 2009 Warden Graham Wardick ft Director of Financial Services Jim Bundschuh County of Elgin 450 Sunset Drive St. Thomas, ON N511 5V1 ~u i \1 Dear Warden Warwick Et County Councillors; Director Bundschuh tt County Staff: On behalf of the Multi-Service Centre (MSC), we would like to extend a sincere thank you for ONCE AGAIN awarding our agency a grant of $4,500.00. As stated in our application, these dollars will support our Adult Basic Literacy program. We are so grateful in these challenging times that Council chose to support a program area that invests in the long-term success of individuals. The Multi-Service Centre has been providing community services since 1978 - 31 years of operationI We have moved and grown over the years from the house on Rolph Street to our current location in The Livingston Centre. One thing has not changed however - and that is our commitment to providing community based services and our gratefulness to the supporters and volunteers that have made that happen. Our primary focus remains providing needed client services. While we do receive regular funding in some of our programming areas and actively fundraise, we encourage, need and appreciate donations/gifts such as you have provided. These funds/gifts allow us to commit to programs that require community support in order to meet budget requirements. They also allow us to plan for future needs. Please call if you have any questions. Thank you for your investment in our services and the community in which our clients reside. We are so grateful for your long-term support. Sincerely, Wi iam (Bill) Het , or J-e %w o I i IIR,Gfi( G!" r'nae ' Maureen Vandenberghe, ext. 270 Communications 8 Development Coordinator / ~,/J~email: mvandenberghe@ocl.net / Ltlvw/_ u a 447) G1 ~C1 ;1164 11&&&1_ ~ your intormation with any other organizations or tnmvlauals. It you our contact list please call 519-842.9000, ext. 270. Mission A community organization committed to supporting personal independence through: • Innovative and responsive resources • Partnerships and collaboration • Striving for excellence Vision Embracing Personal Independence • Celebrating a Caring Community from St. Thomas - Elgin 15 Golding Place, St. Thomas, Ontario N5R 6136 Phone: 519-637-2288 Fax: 519-637-2213 Toll Free: 1-877-396-2288 www.secondstagehousing.net Email: secondstage.stessh@rogers.com JUL 0 2 2009 COUNTY Of ELGIN ADMINISTRATIVE SERVICES June 22, 2009 County of Elgin Council County of Elgin 450 Sunset Dr. St. Thomas ON N5R 5V1 Dear Council Members: On behalf of the Board of Directors of St. Thomas-Elgin Second Stage Housing, I wish to express their sincerest gratitude for the grant of $5000.00 toward our program for women leaving abusive relationships. A receipt is enclosed for your records. The financial assistance we receive from our community and various fundraising events will become increasingly important to our program as we enter this period of economic uncertainty. Your grant has come at a vital time for our agency. Your continued support is greatly appreciated. Sincerely, Rut Hyatt Executive Director A United Way Member Agency TECHRIA Elgin Community Nutrition Partnership 99 Edward Street * St. Thomas. Ontario * N5P IY8 * 1-800-922-0096 E 10" I June 19, 2009 JUN 2 4 1009 COUNTY UP El. H4 County of Elgin ADMINISTRATIVE SERVICES 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Warden Warwick and Elgin County Councillors: As another school year comes to an end, I would like to take this opportunity to extend my sincere thanks for your generous support of The Elgin Community Nutrition Partnership. On behalf of the elementary and secondary students that participate in daily breakfast and snack programs in our schools, your donation has made a significant difference. Approximately 7,000 students in The County of Elgin and The City of St. Thomas continue to benefit from a healthy, balanced breakfast or nutritious snack in a welcoming school environment. Your donation has been invaluable and has enabled our local Partnership to support 33 area schools. We are all too aware of the fact that when a child's stomach is empty, everything else is secondary, including his or her ability to learn. Your financial support serves as an outstanding example of the interest and commitment in our community to help children, and their families, recognize that breakfast is the most important meal of the day. Once again, thank you for supporting our mission to enhance each student's ability to learn by ensuring every student attends school well nourished. I hope that we can continue this valued partnership and please do not hesitate to contact me should you require any additional information. Sincerely, Charlotte McDonald Program Coordinator Elgin Community Nutrition Partnership 519-631-9900 ext. 277 cmcdonald@elginhealth.on.ca ~j l" Ontario 2009 Ontario West Municipal Conference ECONOMY ENERGY • ENVIRONMENT Wednesday, November 25 & Thursday, November 26, 2009 Best Western Lamplighter Inn, London, ON The Ministry of Municipal Affairs and Housing, Municipal Services Office - Western and the Association of Municipalities of Ontario invite you to join us at the 2009 Ontario West Municipal Conference. Wednesday Keynote Speaker - Robert Fisher, a nationally recognized award winning broadcast journalist who for more than 20 years has covered every major political story at the municipal, provincial and national levels for CBC Television's "The National". Plenary Speaker - Paul Gray, Coordinator, Climate Change Program, Ministry of Natural Resources. Discussion will focus on the unique way in which climate change affects every species and ecosystem. What are the impacts and how do we develop solutions? Thursday Plenary Speaker - Gord Miller, Environmental Commissioner of Ontario. In his role as Commissioner, Mr. Miller provides reliable information about Ontario's environmental issues and monitors government compliance with the Environmental Bill of Rights. He submits reports directly to the Ontario Legislature. Preliminary Agenda In addition to the above noted speakers, Wednesday's activities include a diverse Information Fair of exhibitor booths and a variety of concurrent sessions based on the conference theme. More details about these sessions will be available in August. On Wednesday evening join your friends and colleagues for dinner in the Crystal Ballroom. The Honourable Jim Watson, Minister of Municipal Affairs and Housing has been invited to attend the dinner. At the dinner municipally elected officials will be presented with Long Standing Service Awards to recognize their 25 years or more of service on municipal councils. Plans for Thursday include a continental breakfast, concurrent sessions, a plenary speaker, and a closing lunch. Registration forms and information about payment options will be available at the end of August on the Association of Municipalities of Ontario Website at www.amo.on.ca under the link: 'AMO Events". Conference Fee: $225 (gst included). AMO staff can be reached at 416-971-9856 or at 1-877-426-6527. For hotel accommodations please contact the Best Western Lamplighter Inn, 591 Wellington Road South, London Ontario, at 519-681-7151 or 1-888-232-6747 (primary); or Radisson Hotel & Suites, 855 Wellington Road South, London, Ontario at 519-668-7900 or 1-800-395-7046 (secondary). If you have any questions, contact Conference Chairs Dwayne Evans 519- 873-4695 or Luanne Phair 519- 873-4691 or at 1-800-265-4736. f r ECONOMY•ENERGY - ENVIRUNM'cNI Ottawa Confederation Bldg, Room 142 Ottawa, ON K1A OA6 Tel: (613) 990-7769 Fax: (613) 996-0194 www.Joeprestomnp.ca E ( in-,ry idd(esex-London Joe Preston, MP Constituency 24 First Avenue, Unit 2 St. Thomas, ON N5R 4M5 Tel: (519) 637-2255 Fax: (519) 637-3358 Toll Free: 1-866-404-0406 . IV z JUL C G 2009 Monday, June 15, 2009 To: Industry Canada The Honourable Tony Clement. RE: Community Adjustment Fund (CAF) Ontario Subject: The County of Elgin COUNTY Of ELGIN ADMINISTRATIVE SERVICES The County of Elgin has applied for funding under the Community Adjustment Fund. This project would involve rehabilitation of Southminister Bourne Road to create wider lanes to accommodate the projected increase in truck loadings. It is anticipated that over 950 trucks will use this road daily destined for the landfill that is owned by the City of Toronto. The current >memployment rate is greater than 10% due to the current economic recession in decrease in employment in the manufacturing sector. I fully support this project for the County of Elgin. Sincerely, J P sT® g p &GIN-MIDDLESEX -L.t1NDON Joe Preston, MP Elgin-Middlesex-London IM Ottawa Confederation Bldg, Room 142 Ottawa, ON K1A OA6 Tel: (613) 990-7769 Fax: (613) 996-0194 wwwJoeprestomnp.ca Joe Preston, MP Elgin-Adiddfesex London Constituency 24 First Avenue, Unit 2 St. Thomas, ON N5R 4M5 Tel: (519) 637-2255 Fax: (519) 637-3358 Toll Free: 1-866-404-0406 tins 111 Asa... JUL 0 G 2009 Monday, June 15, 2009 To: Industry Canada The Honourable Tony Clement RE: Community Adjustment Fund (CAF) Ontario Subiect: County of Elgin COUNTY OF ELGIN ADMINISTRATIVE SERVICES The County of Elgin has applied for funding under the Community Adjustment Fund. Funding under this program would assist the county to conduct a feasibility study for the development of a green incubator. This study would identify necessary changes and modifications to assist companies in developing green products and technologies. The County of Elgin has suffered a significant downturn with an unemployment rate greater than 10% locally. Over 4, 000 jobs have been lost in the manufacturing sector with additional job loss due to the tobacco exit. I believe that this would be a very good project for the community and support their application. Sincerely, Original signed by Joe Preston, MP Elgin-Middlesex-London Ottawa Confederation Bldg, Room 142 Ottawa, ON K1A OA6 Tel: (613) 990-7769 Fax: (613) 996-0194 www.joeprestomnp.ea Joe Preston, -VP Er in-`Mi f&sex-Loudon Constituency 24 First Avenue, Unit 2 St. Thomas, ON N5R W5 Tel: (519) 637-2255 Fax: (519) 637-3358 Toll Free: 1-866-404-0406 'A F (ft; grz- 61 F, D JUL 0 6 2009 Monday, June 15, 2009 To: Industry Canada The Honourable Tony Clement RE: Community Adjustment Fund (CAF) Ontario Subiect: County of Elgin COUNTY Of ELFIN ADMINISTRATIVE SERVICES The County of Elgin has applied for funding under the Community Adjustment Fund. The County of Elgin will be hiring 2 Community Development Officers to assist with economic development, tourism and cultural initiatives. Projects would include ensuring that the county is ready for investment, outreach within the community, marketing and facilitating growth. In 2010, the county and the City of St. Thomas will be host to the International Plowing Match with visitors expected of over 100,000 people. These positions will play a key role in marketing and promotion of this event. I believe that this would be a very good project for the community and support their application. Sincerely, JOE PRESTON., UP ELON-MIDDLESEX-LON Joe Preston, MP Elgin-Middlesex-London M1 Ottawa Confederation Bldg, Room 142 Ottawa, ON KIA OA6 Tel: (613) 990-7769 Fax: (613) 996-0194 www.joeprestonmp.ca ,Joe Preston, MP rE@in-Widdfesez London Constituency 24 First Avenue, Unit 2 St. Thomas, ON N5R 4M5 Tel: (519) 637-2255 Fax: (519) 637-3358 Toll Free: 1-866-404-0406 JUL L r~ cuuy Monday, June 15, 2009 To: Industry Canada The Honourable Tony Clement RE: Community Adjustment Fund (CAF) Ontario Subject: The County of Elgin Coui'lj , Jr tn-"A4 ADMINISTRATIVE SERVICES The County of Elgin has applied for funding under the Community Adjustment Fund. The project would focus on rehabilitating the existing roadway, Furnvial Road. This roadway connects Port Glasgow, New Glasgow and Rodney and serves route to the Port Glasgow marina and 6 privately and municipally owned mobile home parks. The port is the largest tourism destination for the area and this improvement would make accessibility much easier. The current unemployment rate is greater than 10% due to the current economic recession in decrease in employment in the manufacturing sector. I fully support this project for the County of Elgin. Sincerely, §~~ZS~ 9 s f, t A 9€fia a„lg- trl00u Joe Preston, MP Elgin-Middlesex-London Ottawa Confederation Bldg, Room 142 Ottawa, ON K1A OA6 Tel: (613) 990-7769 Fax: (613) 996-0194 ww~tv.joeprestonmp.ca Joe Preston, VP EC in-914iddfese.K Loiidon Constituency 24 First Avenue, Unit 2 St. Thomas, ON N5R W5 Tel: (519) 637-2255 Fax: (519) 637-3358 Toll Free: 1-866-404-0406 J U L U 6 2009 Monday, June 15, 2009 To: Industry Canada The Honourable Tony Clement RE: Community Adjustment Fund (CAF) Ontario Subject: County of Elgin WUNT`f Of ELGIN ADMINISTRATIVE SERVICES The County of Elgin has applied for funding under the Community Adjustment Fund. Funding under this program would allow the county in partnership with Elgin CFDC to research and develop the agri-business sector in the county focusing on marketing, research, and business case studies to attract food processing investments to the area. The County of Elgin has suffered a significant downturn with an unemployment rate greater than 10% locally. Over 4, 000 jobs have been lost in the manufacturing sector with additional job loss due to the tobacco exit. I believe that this would be a very good project for the community and support their application. Sincerely, O) {Ep gtt"'~~q~aEp~~e`p~~3' OtV. €I. Joe Preston, MP Elgin-Middlesex-London A mi; Amclation of Municipalities of Ontario June 18, 2009 Association of OFFICE OF THE PRESIDENT Municipalities of Ontario Jim Bundschuh Director of Financial Services County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. Bundschuh: I am writing to you on behalf of AMO's Board of Directors, to advise you that you have been appointed to a Provincial-Municipal Committee which will review OMPF mitigation funding. Thank you for agreeing to contribute. As you are aware, the Provincial-Municipal Fiscal and Service Delivery Review was a joint effort of the Province of Ontario, the Association of Municipalities of Ontario and the City of Toronto. This two year, collaborative process included extensive research, analysis and discussion in support of a new fiscal and service delivery framework for municipalities. The consensus report released on October 31, 2008 concluded the Provincial-Municipal Fiscal and Service Delivery Review. A copy of the Report is available on the front page of AMO's website at www.amo.on.ca. It represents a net financial benefit of $1.5 billion a year by 2018 to the municipal sector through the uploading of social assistance and court security costs. It also sets out a series of important advances in social policy and human services management in Ontario, as well as a new understanding of Ontario municipal infrastructure deficit and the relative fiscal health of Ontario's municipalities. The implementation of the actions agreed to in the Report will be overseen at the political level through the AMO-Ontario Memorandum of Understanding and the Toronto-Ontario Cooperation and Consultation Agreement. This Committee is one of several committees being established. I will be forwarding to the Minister of Finance the full list of municipal participants and expressing AMO's interest in having the work of the Committee commence very shortly. The Province will also be appointing members to the Committee. The work of the Committee will focus on the urgent issue of 2010 mitigation funding and is expected to complete its work in fall 2009. 200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada I E-mail: amo@amo.on.ca • o www.amo.on.ca Tel: (416) 971-9856 1 Fax: (416) 971-6191 Toll-free in Ontario: 1-877-426-6527 Fir 2 Over the course of the Review, I was especially pleased that a strong spirit of collaboration guided participants over two years. May that same goodwill inspire your efforts on behalf of AMO as we work to secure OMPF funding for the future. I appreciate the time and effort you will be making in representing the interests of the municipal sector. Thank you again for agreeing to participate. Sincerely, & 4i~ Peter Hume President CLOSED MEETING AGENDA July 14, 2009 Staff Reports: 1) David Pullen, Tree Commissioner and Weed Inspector, Kettle Creek Conservation Authority - Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose -Elgin Tree Violations. (attached) 2) Director of Senior Services - Bobier Villa and Terrace Lodge -Municipal Act, Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees - Human Rights Mediation Update and Personal Matters About Identifiable Individuals. (verbal) 3) Director of Financial Services -Elgin St. Thomas Public Health -Municipal Act, Section 240.2 (a) the security of the property of the municipality or local board - Lease Negotiations at 99 Edward Street. (Restricted Circulation: Members of Board of Health Excluded) fax cover DATE: JULY 10, 2009 Send to: Warden Warwick and Elgin County Councillors Attention: Office Location: Fax Number: Call Group #'s From: Mark G. McDonald, Chief Administrative Officer mmcdonald@elg in-county.on.ca Office Location: Administrative Services Phone Number: Ext. 161 Number of Pages, Including Cover: 4 ® URGENT ®REPLY ASAP ®PLEASE COMMENT ®PLEASE REVIEW ^ FOR YOUR INFORMATION COMMENTS: Additional Items for Council Agenda of July 14, 2009 Inadvertently reproduced in duplicate are pages 40-42 in County Council package, please disregard these pages and insert the attached ADMINISTRATION News Releases/Media Advisories Page 1 of 1. -only applies to mailed out packages CONFIDENTIAL Closed Meeting Correspondence: (attached) 1. a) John R. Wilson, Chair Board of Health, Elgin St. Thomas Public Health b) Amy C. Dale, B.A., LL.B., Gunn & Associates -Section 240.2 (a) the security of the property of the Municipality or local board -Lease at 99 Edward Street. TFIE INFO[LMATION TN 7HIS FACSIMILE IS FOR THE NATIED RECIPIENT ONLY. IT MAY CONTAM INFORMATION THAT LS PRLVILEGED, CONFIDENTIAL, AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE IMENDED RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RHCIPlliNT, ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION LS STRICTLY PROHIBITED. IF YOU IIAVE RECF.LVED THIS COMMUNICATION IN ERROR, OR 7HERE ARE ANY PROBLEMS TN 7RAI~81(~~"(,~~n4SE NOTIFY US BY TELEPHONE 450 SUnSet Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 Fax: 519-633-7661 ~nvw.elgi n-cou nty.on.ca