10 - September 23, 2025 Committee of the Whole Minutesa
Elgin County Council
Committee of the Whole Meeting
Minutes
September 23, 2025, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Grant Jones
Deputy Warden Ed Ketchabaw
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk
Nicholas Loeb, Director of Legal Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Andrew Parker, Manager of Roads and Asset Management
Katherine Thompson, Manager of Administrative
Services/Deputy Clerk
Diana Morris, Senior Planner
Jenna Fentie, Legislative Services Coordinator
Stefanie Heide, Legislative Services Coordinator
1. Meeting Call to Order
The meeting was called to order at 11:28 a.m. with Warden Jones in the chair.
2. Approval of Agenda
Resolution Number: CW25-66
Moved by: Councillor Noble
Seconded by: Councillor Couckuyt
RESOLVED THAT the agenda for the September 23, 2025 Committee of the
Whole Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW25-67
Moved by: Councillor Sloan
Seconded by: Councillor Giguere
RESOLVED THAT the minutes of the meeting held on September 9, 2025 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Director of Engineering Services - Asset Management Overview -
Phase 4 Asset Management Plan
The Director of Engineering Services and a representative from Aspire
Consulting provided a presentation providing an overview of Asset
Management and reviewed the draft levels of service framework. The
Director of Engineering Services noted that the Committee will receive a
recommended list of levels of service metrics staff will use as part of the
County's Asset Management Plan at the October 14, 2025 Committee of
the Whole meeting.
Resolution Number: CW25-68
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Couckuyt
RESOLVED THAT the presentation titled "Asset Management Overview
Phase 4 Asset Management Plan" from the Director of Engineering
Services and Aspire Consulting dated September 23, 2025 be received
and filed.
Motion Carried.
6.2 Director of Engineering Services - Ron McNeil Line (CR 52) and
Dalewood Road (CR 31) Intersection Improvements and Signalization
- Contract Award (Tender No. 2025-T37)
The Director of Engineering Services presented the report recommending
Council award the contract for the intersection improvements and
signalization project at Ron McNeil Line (CR 52) and Dalewood Road
(CR31) to KWS Electrical Services.
Resolution Number: CW25-69
Moved by: Councillor Sloan
Seconded by: Councillor Noble
RESOLVED THAT KWS Electrical Services be selected to complete the
Ron McNeil Line (CR 52) and Dalewood Road (CR 31) Intersection
Improvements and Signalization project, Tender No. 2025-T37 at a total
price of $1,123,009.01 inclusive of a $105,000 contingency allowance and
exclusive of HST; and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
6.3 Director of Engineering Services - Reduced Speed Zone By -Law
Amendment — Ron McNeil Line
The Director of Engineering Services presented the report recommending
that the Reduced Speed Zone By -Law No. 20-58 be amended to include a
70kmfhr reduced speed zone on Ron McNeil Line near the intersection of
Ron McNeil Line and Dalewood Road.
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Resolution Number: CW25-70
Moved by: Councillor Sloan
Seconded by: Councillor Leatham
RESOLVED THAT the reduced speed zone By -Law No. 24-19 be
amended to include a 70kmfh reduced speed zone on Ron McNeil Line
(County Road #52) from 175 metres west of Highbury Avenue to 430
metres west of Dalewood Road, for a total distance of 2,840 metres.
Motion Carried.
6.4 Senior Planner - Official Plan Amendment No. 40 in the Municipality
of Bayham
The Senior Planner presented the report recommending that County
Council approve Official Plan Amendment No. 40 to the Official Plan of the
Municipality of Bayham.
Denise Landry and Emily Stanley from Nethery Planning attended the
meeting and provided comments on the application.
Resolution Number: CW25-71
Moved by: Deputy Warden Ketchabaw
Seconded by: Councillor Hentz
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 40 to the Official Plan of the
Municipality of Bayham; and
THAT staff be directed to provide Notice of this Decision in accordance
with the requirements of the Planning Act.
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6.5 Senior Planner - Official Plan Amendment No. 41 in the Municipality
of Bayham
The Senior Planner presented the report recommending that County
Council approve Official Plan Amendment No. 41 to the Official Plan of the
Municipality of Bayham.
Denise Landry and Emily Stanley from Nethery Planning attended the
meeting to provide comments on the application.
Resolution Number: CW25-72
Moved by: Councillor Giguere
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 41 to the Official Plan of the
Municipality of Bayham; and
THAT staff be directed to provide Notice of this Decision in accordance
with the requirements of the Planning Act.
Motion Carried.
7. Adjournment
Resolution Number: CW25-73
Moved by: Councillor Widner
Seconded by: Councillor Sloan
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RESOLVED THAT we do now adjourn at 12:15 p.m. to meet again on October
14, 2025 at 9:30 a.m.
Motion Carried.
B-1 ai n e10 ar in,
Chief Administrative Officer/Clerk.
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